[00:00:09]
>> CHAIR: GOOD MORNING, EVERYBODY. WELCOME TO THE AUDIT COMMITTEE MEETING, TUESDAY, MARCH 12TH. THANK YOU ALL FOR BEING HERE.
I'M JOHN COURAGE AND I AM FILLING IN FOR OUR CHAIR, WHO IS ONLINE WITH US.
HI, THERE. HOW YOU DOING? >> VIAGRAN: I'M DOING BETTER,
THANK YOU. >> COURAGE: GOOD. THANK OUR MEMBERS FOR BEING HERE. LET'S GO AHEAD AND START OFF WITH THE ROLL CALL, PLEASE, MADAM CLERK.
PRF. >> WE HAVE A QUORUM. >> COURAGE: THE FIRST ORDER OF BUSINESS IS TO APPROVE THE MINUTES FROM JANUARY 9TH OF OUR AUDIT COMMITTEE.
I WOULD WELCOME A MOTION TO GO AHEAD AND APPROVE THOSE MINUTES.
MOTION HAS BEEN MADE AND SECONDED. ANYBODY HAVE ANY QUESTIONS OR CONCERNS ABOUT THE MINUTES FOR THOSE MEETINGS? THAT MEETING? OKAY. HEARING NONE, ALL IN FAVOR OF APPROVING THE MINUTES FROM JANUARY 9TH, PLEASE SIGNAL BY SAY SAYINGAYE.
OKAY. AND I PRESUME NONE OPPOSED. THE MINUTES ARE APPROVED.
TODAY, WE HAVE SOME INDIVIDUALS WHO HAVE COME TO ADDRESS THE COMMITTEE AND OFFER PUBLIC COMMENT. WE HAVE GOT ABOUT SIX OR SEVEN PEOPLE.
WE ARE GOING TO BE GIVING EACH INDIVIDUAL THREE MINUTES.
WE WOULD ASK YOU TO BE SPEAKING ABOUT ITEMS THAT ARE ON THE AGENDA FOR THE COMMITTEE AND WE'LL GO AHEAD AND BEGIN WITH GRACIELLA SAENZ.
YOU HAVE THREE MINUTES. >> GOOD MORNING, HONORABLE COUNCIL MEMBERS.
I AM AN ATTORNEY WITH THE OFFICES IN HOUSTON, TEXAS AND I'M HERE CONSTRUCTION. IT HAS BEEN IN BUSINESS SINCE 2001 AND MAINTAINED OFFICES IN SAN ANTONIO SINCE 2004. THE COMPANY SPECIALIZES IN THE AREA OF JOB ORDER CONTRACTING AND IS THE REASON THAT I AM HERE TODAY. IT IS OUR UNDERSTANDING THAT TODAY, THE COMMITTEE WILL SET FORTH THE PERCENTAGE CRITERIA FOR THE UPCOMING JOB SOLICITATION THAT THE CITY OF SAN ANTONIO WILL SOON BE BIDDING ON ITEMS 9 AND 10.
IT WAS AT THE ENCOURAGEMENT FROM COUNCIL MEMBER PERRY THAT WE ARE ALSO HERE TODAY.
IT SEEMS THAT IN THE LAST SOLICITATION, DUE TO THE WAY THE BIDDING CRITERIA WAS SET, JAMEL & SMITH LOST OUT. COUNCIL MEMBER STATED THE BEST WAY TO ADDRESS THE ISSUE IS TO COME TO COMMITTEE AND OFFER AN EXPLANATION AS TO HOW THE CREDIT GIVEN TO MINORITY CONTRACTORS SKEWED THE SCORING SO MUCH THAT NON-MINORITIES WERE UNABLE TO COMPETE FAIRLY. WHILE IT CANNOT BE DENIED THE COUNCIL'S GOAL IS TO ENSURE OPPORTUNITIES FOR THE DIVERSITY OF THE CITY AND THE FOCUS ON INCREASING OPPORTUNITIES FOR MINORITY COMMUNITIES, ONE CANNOT LOSE SIGHT OF ALSO THE BALANCE OF FAIRNESS FOR NON-MINORITIES AND THE OVERSIGHT OF THE TAXPAYER DOLLAR.
WITH THAT IN MIND, SINCE THE LAST SOLICITATION, THE CITY HAS PAID AN AVERAGE OF $1.3 MILLION MORE FOR EACH SEL SELECTEE.
ACROSS A PROGRAM IT MIGHT COME TO AT LEAST $10 MILLION FOR WHAT HAS BEEN ABOUT THE SAME AMOUNT OF WORK THAT ANOTHER MIGHT HAVE BEEN ABLE TO PERFORM, NON-CLASSIFIED.
NON-CLASSIFIED FIRMS COULD NOT EVEN WIN WHEN THE LOWEST BIDDER WITH LESS EXPERIENCE AND TECHNICAL CRITERIA RECEIVED MORE POINTS. JAMEL & SMITH HAVE BEEN PROVIDING JOB SERVICES FOR THE CITY OF SAN ANTONIO FOR SEVERAL YEARS.
IT HAS A PROVEN RECORD OF PROFESSIONALISM, COST SAVINGS TO THE TAXPAYERS OF THE CITY OF SAN ANTONIO, A GOOD BUSINESS PROVIDING VALUABLE SERVICES.
I COME TODAY TO MAKE THE CASE FOR THE CLIENT. LONG-TIME CONTRACTOR FOR THE CITY, A RESIDENT, BUSINESS OWNER AND TAXPAYER OF THE CITY OF SAN ANTONIO.
THE REQUEST WOULD BE TO RECONSIDER TO LOWER THE SBEDA PERCENTAGE TO 5 POINTS, GIVE CREDITS TO CONTRACTOR WHOSE ARE HIRING MINORITY SUBCONTRACTORS.
THE REMAINDER OF THE PAINTS COULD BE ALLOCATED TO TECHNICAL EXPERIENCE OR OTHER AREAS OF INTEREST. AS YOU ALSO MAY BE AWARE, THE DISPARITY STUDY HAS ALSO
[00:05:05]
SHOWN THE AREAS THAT ONE MUST CONSIDER TO NARROWLY TAILOR SOME OF THE CRITERIA.THANK YOU. >> COURAGE: NEXT IS MR. GREG SMITH.
YOU HAVE THREE MINUTES, MR. SMITH. >> THANK YOU.
GOOD MORNING, EVERYONE. I'M ACTUALLY THE JAMEL & SMITH GUY SHE WAS TALKING ABOUT. I JUST WANTED TO SHARE WITH Y'ALL THAT WE REALLY ENJOYED WORKING WITH THE CITY OF SAN ANTONIO.
PROGRAM. WE HAVE HAD AN OFFICE AT 281 SINCE 2004, SERVING NOT ONLY THE CITY BUT SAN ANTONIO ISD, BEXAR COUNTY, THE UNIVERSITY HEALTH SYSTEM AND OTHER SCHOOL DISTRICTS HERE IN OUR COMMUNITY. WE WERE REALLY SURPRISED WHEN WE DIDN'T GET RESELECTED AT THE LAST JOB ORDER CONTRACTING SOLICITATION.
WE ACTUALLY SCORED THE HIGHEST TECHNICALLY AND PRICE-WISE THAN ANY OF THE BIDDERS AND EVEN THOUGH WE HAD THE NUMBER ONE JOB ORDER CONTRACTOR IN TEXAS, WE COULD NOT MAKE THE TOP 8 AWARDEES THAT WERE CHOSEN IN THAT SOLICITATION.
YOU HAVE TWO SOLICITATIONS UNDER CONSIDERATION TODAY. THE NEW JOB ORDER CONTRACT TO CONTINUE THE PROGRAM WE LOST ON LAST TIME AS WELL AS AN AIRPORT JOB ORDER CONTRACT.
BOTH OF THESE PROGRAMS ARE RECOMMENDING UP TO 20% SBEDA POINTS EQUAL TO PRICE.
I'M A STRONG PROPONENT OF THE SBEDA PROGRAM, MINORITY AND WOMEN-OWNED BUSINESS OUTREACH, BUT COST AND VALUE TO THE COMMUNITY AND OUR CITIZENS OF SAN ANTONIO ARE IMPORTANT AS WELL AND I THINK THE SBEDA DEPARTMENT HAS DONE AN EXCELLENT JOB OF GETTING MWPES PARTICIPATING IN THESE PROGRAMS AS BOTH OF THESE EXISTING CONTRACTS HAVE 100% MWBE PARTICIPATION. EVERY CONTRACTOR SELECTED FOR BOTH OF THESE PROGRAMS IS A MINORITY OR WOMAN-OWNED BUSINESS, TO THE POINT THAT WHEN I HAVE TO LOOK AT A PROJECT TO BID TO Y'ALL, I HAVE TO QUESTION WHETHER I CAN EVEN WIN.
UNDER THE LAST SOLICITATION, WE COULD NOT. THERE WAS NO COMBINATION OF SCORES EVEN WITH THE LOWEST PRICE AND THE HIGHEST SCORE, WE COULD NOT HAVE BEEN SEL SELECTED. I'M ASKING Y'ALL TO RECONSIDER THAT. I THINK THAT 100% PARTICIPATION AT THE MWBE LEVEL, AT THE PRIME CONTRACT, IS EXCELLENT RESULTS AND I THINK THAT THE SBEDA POINTS SCORING SHOULD BE BACKED OFF FROM THE PROPOSED 20% IT IS CURRENTLY IN THE SOLICITATIONS. I DON'T HAVE ALL THE SOLUTIONS ON HOW THAT CAN BE DONE. PERHAPS ALLOW NON-CLASSIFIED BIDDERS TO EARN POINTS FOR OUR SUBCONTRACTING PROGRAM. WE USE A TREMENDOUS AMOUNT OF SUBCONTRACTORS.
IT'S PART OF OUR CONTRACTING EFFORT IN SUPPORTING THE CITY AND OTHER CUSTOMERS.
I THINK WE SHOULD BE ALLOWED TO EARN SOME POINTS IN THAT REGARD AND I THINK, YOU KNOW, THAT THE CITY NEEDS TO WEIGH PRICE MORE HEAVILY THAN A MINORITY BUSINESS STATUS.
THANK YOU VERY MUCH. >> COURAGE: THANK YOU, MR. SMITH.
NEXT, WE HAVE A GROUP, TWO PEOPLE, ERNEST AND VELMAHERNANDEZ AND AS A
GROUP, YOU WILL HAVE SIX MINUTES IF YOU'RE HERE. >> GOOD MORNING.
THIS IS ACTUALLY MY PARTNER AND SPOUSE, ERNEST HERNANDEZ. WE ARE THE OWNERS OF B & D MEDICAL SUPPLY AND EQUIPMENT LOCATED RIGHT HERE IN SAN ANTONIO, TEXAS.
I WANT TO EXPRESS MY SINCERE APPRECIATION TO THE COMMITTEE AND SBEDA FOR THE SUPPORT OF SMALL BUSINESSES LIKE OURS. YOUR COMMITMENT TO CREATING A LEVEL PLAYING FIELD THROUGH PROGRAMS LIKE SBEDA WITH A FAIR OPPORTUNITY TO COMPETE FOR LOCAL BIZ, THIS SUPPORT EMPOWERS SMALL BUSINESSES AND CONTRIBUTES TO THE VIBRANCE AND DIVERSITY OF OUR LOCAL ECONOMY. AS WE ANTICIPATE THE UPCOMING BID, WE ARE GRATEFUL FOR THE OPPORTUNITY WE WILL GIVE TO SHOWCASE OUR ABILITIES AND CONTRIBUTE TO THE GROWTH AND DEVELOPMENT OF OUR CITY. YOUR COMMITMENT TO NURTURING SMALL BUSINESSES NOT ONLY STIMULATES THE ECONOMY GROWTH, BUT ALSO FOSTERS A SENSE OF PRIDE, OWNERSHIP WITHIN THE COMMUNITY. IT IS TESTAMENT TO YOUR VISION FOR VIBRANT, INCLUSIVE AND RESILIENT LOCAL ECONOMY. IN CLOSING, I WANT TO EXTEND MY HEARTFELT THANKS TO EACH MEMBER OF THE COMMITTEE FOR THE OPPORTUNITY YOU PROVIDED AND CONTINUE TO PROVIDE.
[00:10:02]
WE ARE EAGER AND PREPARED TO PARTICIPATE IN THE UPCOMING BID AND WE LOOK FORWARD TO FURTHER COLLABORATION THAT WILL CONTRIBUTE TO THE PROSPERITY OF OUR COMMUNITY.THANK YOU FOR YOUR TIME AND DEDICATION TO THE SUCCESS OF SMALL BUSINESSES HERE IN OUR
CITY. >> GOOD MORNING, COMMITTEE. I'M ERNEST HERNANDEZ.
THIS IS ALSO IN REGARDS TO THE SOLICITATION OF THE BID COMING UP.
SO WE AS REPRESENTATIVES OF A COMPANY WITH A UNIQUE PERSPECTIVE, ONE THAT HAS BEEN SHAPED BY THE INVALUABLE EXPERIENCES GAINED OVER MANY YEARS IN THE EMERGENCY MEDICAL SERVICES FIELD. AS PARAMEDICS, WE HAVE BEEN ON THE FRONT LINES RESPONDING TO EMERGENCIES AND WITNESSING FIRST-HAND THE CHALLENGES FACED BY OUR FIRST RESPONDERS. IT IS FROM THIS VANTAGE POINT THAT WE BRING A WEALTH OF KNOWLEDGE REGARDING THE SUPPLIES CRUCIAL FOR BOTH PRE-HOSPITAL AND HOSPITAL SETTINGS. WE ASK YOU TO CONSIDER THE WEALTH OF FIRST-HAND KNOWLEDGE AND EXPERIENCE OUR COMPANY BRINGS TO THE TABLE. TOGETHER, WE CAN ASSURE THE CITY'S PARAMEDICS AND FIRST RESPONDERS ARE EQUIPPED WITH THE BEST TOOLS AVAILABLE EMPOWERING THEM TO DELIVER SWIFT AND HE SPEEFFECTIVE CARE OUR FELLOW CITIZENS.
THANK YOU. >> COURAGE: THANK YOU BOTH VERY MUCH.
NEXT WE HAVE KELLY WALSH. >> GOOD MORNING. AS A FORMER MILITARY CONTRACTING OFFICER, I UNDERSTAND THE IMPORTANCE OF CONTRACT MONITORING.
AS THE ACS AUDIT SHOWS, THEY ARE FAILING MISERABLY. WHEN ACS FAILS TO PROPERLY MONITOR CONTRACTS, THE ANIMALS OFTEN SUFFER AND THE PET OVERPOPULATION CRISIS CONTINUES TO EXPAND. AT LEAST TWO OF THE PAID RESCUE PARTNERS MENTIONED IN THE AUDIT WERE PAID TO PULL AND TRANSFER ANIMALS TO KNOWN HOARDERS AND INDIVIDUALS WITH TROUBLING CRIMINAL HISTORIES. IN MANY CASES, BECAUSE ACS DOES NOT INSPECT MOST RESCUES, ANIMALS OFTEN LIVE IN CRUEL CONDITIONS EXPOSED TO DEADLY DISEASES, STARVATION AND SUFFER INJURIES AND DEATH. ACS APPEARS TO BE THE ONLY CITY ORGANIZATION THAT INCENTIVIZES CONTRACT NON-PERFORMANCE.
FOR EXAMPLE,CANINES FOR WARIERS HAS NEVER MET THEIR CONTRACT GOALS.
THEY HAVE PULLED AND PLACED AGGRESSIVE DOGS WITH UNSUSPECTING VETERANS.
DESPITE THIS, THE CITY CONTINUES TO MOVE FORWARD TO AWARDING THEM $2 MILLION.
I'M FULLY AWARE MY CONCERNS WILL BE IGNORED BUT ACS'S FAILURE TS TO PROPERLY MANAGE THESE CONTRACTS COULD EVENTUALLY LEAD TO LITIGATION AGAINST THE CITY WHEN A MEMBER OF THE PUBLIC SUFFERS AN INJURY BECAUSE THE RESCUE PARTNER DID NOT MAINTAIN THEIR REQUIRED LIABILITY INSURANCE. THANK YOU.
>> COURAGE: THANK YOU. NEXT IS JENNY GONZALEZ. YOU HAVE THREE MINUTES.
>> GOOD MORNING, EVERYBODY. THANK YOU, COUNCIL MEMBER JOHN COURAGE AND EVERYBODY HERE AND SBEDA. I'M THE OWNER OF MIDROSE INCORPORATED.
THIS SOLICITATION IS EXACTLY THE REASON WHY CONGRESSMAN JOAQUIN CASTRO CREATED SUPPLY SA TO WORK WITH MAYOR RON NIRENBERG. THE REASON IS BECAUSE HISTORICALLY, WE HAVE A CULTURE IN THE CITY THAT EVERYTHING FOR SMALL MINORITY-OWNED BUSINESSES IS ALWAYS A LOW BID. BUT WHEN IT CAME TO ZOE, IT HAS COMPETITORS. THE 12 DEFIBRILLATORS, YOU HAVE GOT OTHER COMPETITORS THAT HAVE, BUT WHAT THE CITY DECIDED TO DO IS GIVE A SOLE SOURCE CONTRACT.
LET ME TELL YOU SOMETHING. I WILL USE AN ANALOGY.
THIS IS THE SUPPLY. WHEN YOUR PHONE GOES DEAD, YOU NEED THE SUPPLY, THE CHARGER TO CHARGE UP YOUR PHONE IN ORDER FOR IT TO WORK.
GUESS WHAT? MY COMPANY HAS THE SUPPLIES CONTRACT.
WHAT DID THE CITY DO? THEY GAVE US A ONE-YEAR EXTENSION.
NOT A MULTI-YEAR CONTRACT LIKE THE WAY THEY DID WITH ZOE.
THEY GOT PREFERENTIAL TREATMENT. OUR SMALL COMPANIES DO NOT.
SO I HAVE A REAL PROBLEM WITH THAT BECAUSE THE RISK THAT WE RUN.
WE ARE AN INFLATIONARY PERIOD RIGHT NOW. MY COMPANY PAID $20,000 BETWEEN MY PERSONAL PROPERTY TAXES, MY BUSINESS TAXES, THEY HAVE GONE UP 50%.
[00:15:02]
OUR MONEY, NOT JUST MEDWHEELS, EVERY SINGLE COMPANY, A SMALL COMPANY THAT'S PUTTING MONEY TO THIS POT, WE ARE PUTTING MONEY TO THE CITY'S POT, THE CITY WILL THEN SAY YOU KNOW WHAT, GUYS, WE'RE JUST GOING TO DO A LOW BID BECAUSE THAT'S THE ONLY THING THAT WE CONSIDER TO HAVE ANY VALUE. SOMEBODY FROM EDD MADE A COMMENT WELL, YOU KNOW, THE PRIME CONTRACTORS THAT ARE DOING WORK WITH THE CITY, WE DIDN'T INTEND THEM TO BE THERE FOREVER. WE GOT TO GRADUATE THEM.I'M LIKE REALLY? SO WE GRADUATE THE SMALL COMPANIES OUT BUT WE WON'T GRADUATE THE BILLION DOLLAR COMPANIES? I THINK THAT THAT AUDIO]. PAGE 12, I WANT YOU GUYS TO LOOK AT PAGE 12 THAT'S GOING TO BE PRESENTED THAT TALKS ABOUT LOW BID. THE RISK THAT WE RUN IF WE DO THIS IS RIGHT NOW, ONE DOLLAR STAYS IN AN ECONOMICALLY DEPRESSED ZIP CODE, A ZIP CODE THAT IS POOR. SAN ANTONIO IS POOR. IF WE DO A LOW BID AND IF YOU LOOK AT PAGE 60, THE DISTRIBUTORS FROM THE SBEDA ORDINANCE WHERE MY COMPANY WAS REQUIRED TO BE A DIRECT DISTRIBUTOR, NOT A THIRD PARTY, WHY ARE WE DONE MEETING THE REQUIREMENTS WHEN THE CHIEF SAID IT'S LIKE BRINGING THE HOSPITAL INTO YOUR LIVING ROOM BUT NOW WE WANT TO DO A THIRD PARTY BID SO WHAT, YOU'RE GOING TO GO TO AMAZON AND FIND A PRODUCT TO BID IT AT LOW BID? THIS IS REALLY UPSETTING TO ME BECAUSE I JUST FEEL LIKE MY BUSINESS HAS NOT BEEN TREATED EQUALLY THE WAY THE
LARGE BILLION DOLLAR COMPANIES ARE BEING TREATED. >> COURAGE: THANK YOU.
>> THANK YOU SO MUCH. >> COURAGE: NEXT SPEAKER, CHRIS HERRING.
YOU HAVE THREE MINUTES. >> CHRISTOPHER HERRING, FORMER CHAIR OF THE SMALL BUSINESS ADVOCACY. GOOD MORNING. I'M BACK.
I'M GLAD TO BE BACK. MISS GONZALES JUST DID A GREAT PRESENTATION SHOWING EXACTLY HOW THERE'S A DIFFERENCE IN THIS CITY. THERE'S A TALE OF TWO CITIES, AS THEY SAY, WHERE ONE COMPANY, ZOE, GETS THE RED CARPET TREATMENT WHERE YOU GIVE THEM AN EMERGENCY CONTRACT WITH EMERGENCY CONTRACT PROVISIONS SAYING THAT THE MEDICAL DEVICES THEY ARE OFFERING IS NEEDED THAT BADLY.
YOU DID IT IN NOVEMBER. THREE MONTHS, FOUR MONTHS LATER WE'RE HERE, NOW YOU'RE SAYING THIS SUPPLY CONTRACT IS NOT EMERGENCY. THAT'S NOT HOW IT WORKS.
THAT'S NOT HOW CITIZENS SEE THIS. IN FACT, AS I WENT THROUGH THE SLIDES, AND I'M GOING TO GO THROUGH THE SLIDES, AND I GAVE, JOHN, THE GENTLEMAN BACK THERE A COPY OF MY LETTER THAT I WOULD LIKE FOR YOU TO SEE, WITH QUESTIONS ABOUT YOUR TRUE SUPPORT TO SMALL LOCAL MINORITY BUSINESSES.
THIS IS WOMEN'S HISTORY MONTH AND YOU DOWNGRADED MED WHEELS BY CALLING THEM A THIRD PARTY CONTRACTOR OR THIRD PARTY AND THEY'RE A DIRECT DISTRIBUTOR. RIGHT NOW THE LAW OF THE LAND IS SBEDA, AM I CORRECT? ARE WE LIVING UNDER SBEDA OR DID WE ALREADY CHANGE IT? DID YOU PREMATURELY CHANGE SBEDA AND NOW YOU ARE ACTING UNDER THE NEW, WHERE THIS IS WHAT WE CAN EXPECT? YOU SAY TO AFRICAN-AMERICAN BUSINESS TO TRUST THE CITY? YOU SAY GET RID OF HISTORICALLY UNDERUTILIZED BUSINESS AS A CATEGORY UNDER SBEDA YET WE DO NEED TO TRACK IT? LOOK AT SLIDE 13.
NO CITIZEN INVOLVEMENT. NO CITIZEN INVOLVEMENT. SLIDE 12.
THERE'S MORE NON-LOCAL BUSINESSES ON SLIDE 12 WHICH SHOULD MAKE EVERYONE IN THIS ROOM MAD. I GUESS WE ARE GOING TO GIVE TAXPAYER DOLLARS TO OTHER CITIES. AND WE HAVE ALSO DEGRADED MED WHEELS.
SLIDE NUMBER -- LET ME GO BACK. $5 MILLION TO ZOE, NO COMPETITION BECAUSE YOU DID SOLE SOURCE, 100% OF THE TAXPAYER DOLLARS WENT TO JAPAN, RED CARPET TREATMENT BECAUSE YOU SAID YOU HAD TO HAVE IT, EMERGENCY PROCUREMENT WAS USED, MULTI-YEAR, NO CITIZEN INVOLVEMENT.
NOW, MED WHEELS HAS TALKED $5 MILLION YOU WANT TO GIVE TO A THIRD PARTY, NO QUALITY STANDARD. I'M GOING TO ACTUALLY CREATE A COMPANY CALLED BLACK ZOESUPPLY BECAUSE YOU CAN GO TO CHINA AND MAKE UP THIRD PARTY ACCESSORIES THAT WILL WORK. I WILL PUT YUGOPARTS ON A MERCEDES BENZ.
15 CENTS RETAINED TO THE CITY IF ONE OF THE NON-LOCAL COMPANIES WIN.
SO EVERY DOLLAR WE ARE GIVING 85 CENTS AWAY AND KEEPING 15 CENTS.
IF THAT'S HOW YOU FIX POVERTY IN OUR CITY, YOU GIVE US 15 CENTS, YOU GIVE US THE CRUMBS, JOHN, MANNY, ALL THOSE WHO WANT TO BE MAYOR. NO.
SHAME ON YOU. WE ARE DISPARAGING OUR LOCAL COMPANIES.
HOW DID WE DO THIS WITH MED WHEELS AND CALL THEM A THIRD PARTY WHEN THE LAW OF THE LAND SAYS THEY HAVE A DIRECT DISTRIBUTOR RELATIONSHIP? IN FACT, THIS IS REALLY THE SECOND ITERATION BECAUSE WHEN YOU GAVE HER THE INITIAL CONTRACT, YOU STARVED HER BY
[00:20:05]
ORDERING EXTRA SUPPLIES SO YOU WOULD NEVER HAVE TO FULFILL THE INTENT OF THE FIRST CONTRACT. THIS IS THE SECOND TIME, I WOULD TAKE YOU GUYS TO COURT IF I WAS MED WHEELS BECAUSE OF THE DISPARATE TREATMENT. WHEN WE DO THE DISPARITY STUDY, WE TALK ABOUT HOW MINORITY, SMALL WOMEN-OWNED BUSINESSES ARE TREATED.IT'S WRONG. AND YOU'RE WRONG. MAY GOD BLESS YOU.
>> COURAGE: THANK YOU, MR. HERRING. THAT CONCLUDES OUR PUBLIC COMMENT. NOW WE WILL GO AHEAD AND PROCEED WITH THE AGENDA THAT WE HAVE. FIRST ORDER ON THE AGENDA IS SOME CONSENT ITEMS. FINAL AUDIT REPORTS. I HOPE ALL THE COMMITTEE MEMBERS HAVE HAD A CHANCE TO REVIEW THE AUDIT REPORTS. OBVIOUSLY THERE ARE ALWAYS A FEW THINGS IN AUDIT REPORTS THAT NEED ADDRESSING. THAT'S THE PURPOSE OF HAVING THESE AUDIT REPORTS.
AND PERSONALLY, I READ THEM ALL, I THINK THAT THE RECOMMENDATIONS ARE APPROPRIATE. BUT I WILL ASK, IS THERE ANY MEMBER OF THE COMMITTEE THAT WISHES TO GO AHEAD AND PULL ANY OF THE ITEMS 2-8 FROM THE CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION? NO? I SEE NO ON THE PART OF EVERYBODY. IN THAT CASE, I WILL ENTERTAIN A MOTION TO APPROVE CONSENT ITEM AGENDAS 2-8. A MOTION HAS BEEN MADE AND SECONDED TO APPROVE THE CONSENT AGENDA. I DIDN'T THINK THERE WERE ANY QUESTIONS SO ALL IN FAVOR, PLEASE SAY AYE. THE CONSENT AGENDA HAS BEEN APPROVED.
NEXT, WE HAVE TWO ITEMS FOR PRE-SOLICITATION OF HIGH PROFILE CONTRACTS.
THESE ARE BRIEFINGS. THE FIRST ONE IS A BRIEFING ON THE RELEASE OF A SOLICITATION FOR UP TO THREE CONTRACTS THROUGH THE AVIATION DEPARTMENT FOR JOB
ORDER SERVICES. WHO WILL BE PRESENTING THAT? >> GOOD MORNING, I'M THE DEPUTY AVIATION DIRECTOR AT THE AIRPORT. GOOD MORNING, COUNCIL MEMBERS AND COMMITTEE MEMBERS. THANK YOU FOR THE OPPORTUNITY THIS MORNING.
>> LET ME MAKE ONE COMMENT BEFORE WE START. YOU HAVE GOT TWO JOB ORDER CONTRACTING PRE-SOLICITATION ITEMS HERE. YOU RECALL HISTORICALLY YOU HAVE BEEN TAKING THE AVIATION PROCUREMENTS DIRECTLY TO BSESSION AND DOING KIND OF QUARTERLY UPDATES WITH THE COUNCIL. BECAUSE WE HAVE TWO JOB ORDER CONTRACTING PROCUREMENTS GOING OUT, ONE FROM AVIATION, ONE FROM PUBLIC WORKS AT THE SAME TIME, WE WANTED TO BRING THEM TO THE AUDIT COMMITTEE SO WE CAN BE CONSISTENT HOW WE MOVE FORWARD WITH THOSE. THE ONE TIM WILL COVER IN A SECOND IS FOR AVIATION.
IT WILL BE USING DBE. THE SECOND ONE THAT RAZI WILL COVER FOR PUBLIC WORKS WILL BE USING THE SBEDA PROGRAM. I WANT TO GIVE YOU CONTEXT ABOUT WHY WE BROUGHT THAT ITEM FORWARD TO THE AUDIT COMMITTEE INSTEAD OF GOING TO B-SESSION.
SORRY ABOUT THAT. GO AHEAD. >> YOU COVERED PARTLY WHAT I WAS GOING TO COVER. THANK YOU FOR THE OPPOR OPPORTUNITY.
THREE TWO-YEAR CONTRACTS, THREE ONE-YEAR OPTIONS FOR JOB ORDER CONTRACTS USING THE DBE OR DISADVANTAGED BUSINESS FOR THE AIRPORT. THE AIRPORT SYSTEM WOULD USE THESE TO SOLICIT OR TO GET TASKED SMALL TO MEDIUM JOBS, MAINTENANCE, REPAIR, RENOVATION. SOME EXAMPLES OF PROJECTS WE WOULD USE, FOR EXAMPLE, RESTROOM REMODELING, HANGAB BUILDING MODIFICATIONS, WE HAVE A VERY LARGE BAGGAGE HANDLING SYSTEM, THE LIFELINE OF THE AIRPORT REALLY MOVING BAGS IN AND OUT AND CONSTANTLY WILL NEED SOME REPAIRS. SPECIALTY ITEMS SUCH AS LOADING BRIDGES AND OTHER TECHNOLOGIES USED FOR FAST AND EFFICIENT PASSENGER PROCESSING, NEW ROOFS, HVACS WITHIN THE AIRPORT SYSTEM AS WELL.
WE ARE ASKING TO AVOID MISSED OPPORTUNITIES FOR REIMBURSEMENT FROM GRANTS, ONES WE WOULD SEEK IN REIMBURSEMENT FROM 50% TO 70% BOTH FOR FEDERAL GRANTS AND FROM THE DOT. A LOT OF TIMES, AIRPORTS ARE NOT ABLE TO EXECUTE ON THE GRANTS THAT THEY HAVE BEEN AWARDED AT THE END OF THE YEAR, THOSE TWO ORGANIZATIONS WILL COME BACK AND OFFER, IF YOU ARE KIND OF SHOVEL-READY PROJECTS SOME MORE GRANT OPPORTUNITIES AS WE MOVE AND THAT'S THE ADVANTAGE OF GOING WITH THE DBE.
RECENTLY, AROUND ESPECIALLY WITH ALL THE GRANT MONEY AND WE HAVE BEEN SUCCESSFUL AT GETTING GRANT MONEY AND SO HAVE OTHER AIRPORTS. SOME OF THEM HAVE NOT BEEN ABLE TO SPEND IT AS WELL AS WE HAVE. THE ADMINISTRATION AND THE
[00:25:02]
FAA IS TELLING THE INDUSTRY BE READY AND POSITION YOURSELF FOR THESE DISCRETIONARY AND OTHER MONIES AND THAT'S WHAT THIS IS FOR.IT ALSO WILL ALLOW THE JOB CONTRACTORS TO POSITION THEMSELVES WITH GAINING EXPERIENCE AT AIRPORT PROJECTS, THROUGH THE ERM THE NAT TERMINAL DEVELOPMENT PROGRAM, THERE WILL BE A LOT OF OTHER OPPORTUNITIES AT THE AIRPORT AND THIS WILL GET THEM FAMILIAR WITH THE NUANCES OF WORKING IN THE AIRPORT ENVIR ENVIRONMENT. KIND OF THE LAST REASON BEFORE I GET INTO THE PRESENTATION, WHY WE ARE GOING SEPARATE FROM PUBLIC WORKS IS BECAUSE SOME OF THESE DIFFERENCES, A LOT OF OUR WORK DUE TO SECURITY AND JUST NOT IMPACTING THE PASSENGER IS DONE AT NIGHT, THERE IS SPECIAL SECURITY REQUIREMENTS FOR BADGING, GETTING ON THE AIRFIELD, ESCORT.
IT'S A DIFFERENT WORLD AS FAR AS CONTRACTING THAT ENVIRONMENT THAN OTHER JOC OPPORTUNITIES. WITH THAT, I WILL START. KIND OF WHAT I MENTIONED BEFORE, WE USE THE COMPETITIVE SEALED PROPOSAL TO GO AND SEEK THE GRANTS FOR THIS FOR REPAIRS OF CONSTRUCTION, ALTERATION, DEFERRED MAINTENANCE FOR BOTH SYSTEMS. WE JUST RECENTLY FINISHED THE AIRPORT LAYOUT PLAN AT STENSON SO THERE'S A LOT OF OPPORTUNITIES WE NEED TO GO AND DO SOME REPAIRS THERE AS WELL AS SAN ANTONIO. WE HAVE THE TERMINAL DEVELOPMENT PROGRAM BUT WE STILL HAVE A LOT OF CAMPUS PROJECTS THAT CONTINUE DAY-TO-DAY.
WE'RE RUNNING QUITE A LARGE FACILITY THERE. SOLICITATION TYPE, OF COURSE, IS THE COMPETITIVE SEALED PROPOSAL. TWO YEARS WITH THREE ONE-YEAR OPTIONS, ESTIMATED VALUE, $6 MILLION ANNUALLY. IF WE WENT WITH ALL THREE, IT WOULD BE $30 MILLION TOTAL. VARIOUS FUNDING SOURCES FROM OF COURSE, THIS WOULD ALL BE AIRPORT MONEY OR AIRPORT OBTAINED GRANTS. THIS IS NEW.
WE CURRENTLY DO NOT HAVE A JOC ORDER CONTRACT SPECIFIC TO THE AVIATION DEPARTMENT.
SOME OF OUR OUTREACH METHODS, WE DO PLAN TO HAVE VERY AGGRESSIVE OUTREACH PROGRAM.
AGAIN, BESIDES JUST THE CODES IDENTIFIED, WE WOULD NOTIFY THE VENDORS, BUT WE DO HAVE SOME VERY SPECIFIC ADVERTISING OPPORTUNITIES BOTH LOCALLY AND ACROSS THE INDUSTRY AND THE FAA HAS SOME OPPORTUNITIES WITHIN THEIR BIG BOARDS.
THE SELECTION COMMITTEE FOR THIS WOULD BE JEFF COYLE, ASSISTANT CITY MANAGER, MR. SAENZ, THE DIRECTOR, THE CHIEF DEVELOPMENT OFFICER AT THE AIRPORT, ROBERT GARCIA, OUR ASSISTANT CAPITALS PROGRAM, OUR DBE CONSULTANT, LAVONIAWILLIAMS, SUSAN ST.
CYR, A SPECIAL PROJECT MANAGER AND ANALOPEZ, ONE OF OUR ON-CALLS AND DESIGNS A LOT OF PROJECTS. THE EXAMINATION CRITERIA, EXPE EXPERIENCED KEY PERSONNEL, 35 POINTS. UNDERSTANDING THE JOC PROGRAM, PROPOSED MANAGEMENT PLAN, WOULD BE 25 POINTS. THE COEFFICIENT PROPOSAL IS 20 AND OF COURSE, THE DBE POINTS, 17% WHICH I WILL GET TO IN JUST A SECOND, 20 POINTS. WHEN YOU LOOK AT THE ADDITIONAL REQUIREMENTS, THE ONES THAT ARE NOT APPLICABLE LOCAL PREFERENCE, VETERAN OWNED, BUT BECAUSE THIS IS A DBE PROGRAM, WE HAVE A DBE GOAL OF 17%. JUST WALK YOU THROUGH THE TIMELINE REALLY QUICKLY. PRE-SOLICITATION WOULD BE THE BRIEFING TODAY, RELEASE ANTICIPATED DATE OF MARCH 3RD. WE WOULD HAVE A PRESUBMITTAL CONFERENCE ON APRIL 17TH. OPPORTUNITIES FOR DEADLINES FOR QUESTIONS THROUGH MAY 8TH WITH A DUE DATE OF JUNE 4TH. THEN WE GO INTO THE POST-SOLICITATIO JUNE 17TH.
THE VALUATION ON JULY 10TH, NEGOTIATIONS ANTICIPATED IN AUGUST WITH THE POST-SOLICITATION BRIEFING ON SEPTEMBER 10TH. FINAL CONSIDERATION OF CITY COUNCIL IN OCTOBER LATER THIS YEAR AND FOR THE CONTRACT TO START RIGHT AFTER THAT IN OCTOBER. WITH THAT, I ALSO HAVE MARIA, OUR PLANNING ADMINISTRATION
MANAGER HERE THAT COULD ANSWER QUESTIONS. >> COURAGE: OKAY, THANK YOU.
I HAVE GOT ONE QUESTION. NOT UNDERSTANDING EVERYTHING THAT GOES ON AT THE AIRPORT,
WHAT IS A COEFFICIENT PROPOSAL? >> I WILL LET MARIA GIVE YOU THE EXACT. THAT'S UNDER THE JOC CONTRACT.
>> COURAGE: BETWEEN THE THREE OF YOU, ONE CAN ANSWER, RIGHT?
>> WE USE THE SAME JOC, WHEN WE HAVE A PROJECT, THERE IS A NATIONWIDE DATA BOARD FOR EACH ITEM AND WE USE THAT B BOOK.
EACH CONTRACTOR PROVIDE US WHAT MULTIPLIER THEY ARE GOING TO USE BASED ON THEIR OVERHEAD AND MANAGING THE PROJECT. SOME CAN BE 1.5%, SOME CAN BE
[00:30:04]
2.5%. THAT'S THE COST OF THE SERVICE THAT PARTICULAR JOCIS GOING TO PROVIDE FOR US. >> COURAGE: OKAY. I UNDERSTAND.
THANK YOU. I DON'T HAVE ANY OTHER QUESTIONS ON THIS OTHER THAN I NOTE THAT SBEDA IS NOT APPROPRIATE FOR THIS BECAUSE IT'S FEDERAL MONEY INVOLVED.
BUT WHAT'S THE DIFFERENCE BETWEEN SBEDA AND THEN DBE? >> DBE IS A FEDERAL PROGRAM THAT WE HAVE TO FOLLOW TO GET THE FEDERAL GRANTS BOTH FROM THE FAA AND FOR EXAMPLE, FOR STENSON, TXDOT AVIATION. WE HAVE TO USE THE FEDERAL PROGRAMS BECAUSE THAT'S WHAT'S REQUIRED IN THE ASSURANCES WE ULTIMATELY GET FROM THEM.
>> COURAGE: IS DBE USING MINORITY BUSINESSES OR OTHER KINDS OF BUSINESSES?
>> IT'S A FEDERAL PROGRAM THAT THEY GET, YOU SIGN UP AND YOU GET REGISTERED FOR.
WE HAVE AN ACTUAL OFFICE THAT'S AT THE AIRPORT, WE HAVE A WHOLE STAFF THAT CAN ENROLL COMPANIES. WE HAVE A DEDICATED WEBSITE FOR THAT.
BUT YES, IT'S A FEDERAL PROGRAM FOR IDENTIFYING DISADVANTAGED BUSINESSES.
>> COURAGE: SO WE HAVE OUR STANDARDS WHEN WE LOOK AT SBEDA BUT THE FEDERAL GOVERNMENT HAS ITS STANDARDS WHEN IT'S LOOKING FOR BRINGING IN MINORITY-OWNED OR OTHER BUSINESSES LIKE THAT. SEPARATE STANDARDS. DO SOME OF OUR LOCAL
BUSINESSES ACTUALLY QUALIFY FOR SOME OF THOSE DBE POINTS? >> OH, YEAH.
WE HAVE A VERY AGGRESSIVE PROGRAM NOT ONLY FOR THIS, BUT FOR THE WHOLE TERMINAL DEVELOPMENT PROGRAM. WE WANT TO OFFER AS MANY OPPORTUNITIES AS WE CAN AND LIKE I SAID, WE HAVE A DEDICATED STAFF. WE ALSO HAVE, AS I MENTIONED THE OTHER OUTREACH EVENTS FOR THE OTHER PROGRAMS WE'LL HAVE, SO THEY CAN GO TO OUR WEBSITE, THEY CAN GO TO ALL THE OUTREACH OPPORTUNITIES THAT WE'LL HAVE AND YOU KNOW, WE WILL TALK TO THEM ABOUT WHAT IT WOULD TAKE TO GET SIGNED UP AS A DBE IF THEY WOULD QUALIFY, WALK THEM THROUGH THE PROCESS. THERE'S ENOUGH TIME TO DO THAT AND WE HIGHLY ENCOURAGE, EVEN WHETHER YOU THINK YOU MIGHT QUALIFY OR NOT, WE ENCOURAGE YOU TO COME TO US AND LET US HELP YOU THROUGH THE PROCESS.
>> COURAGE: OKAY. QUESTION FROM MISS TREVINO? >> TREVINO: YOU HAVE A GOAL OF 17%, YOU SAID YOU WOULD EXPLAIN THAT A LITTLE BIT MORE.
>> SO OUR DIVISION WITHIN THE AVIATION DEPARTMENT, THEY SET THE GOALS AND JUST LIKE THEY WILL FOR OTHER PROJECTS, IT'S BASED ON LOCAL CRITERIA, WHAT'S AVAILABLE.
THEY USE A FORMULA THAT'S SET UP BY THE FAA AND THAT'S HOW THEY COME UP WITH THE
PERCENTAGES FOR THE INDIVIDUAL CONTRACTS. >> TREVINO: IS THAT LIKE A PERCENTAGE OF THE COST, IF IT'S $30 MILLION, 17% HAS TO GO TO DBE?
>> YES. >> TREVINO: OKAY. THAT'S THE CALCULATION, HOW IT'S MADE. WE ALSO HAVE NOT REQUIRED THE AUDITED FINANCIAL STATEMENTS.
IS THAT BECAUSE OF THE COST, BECAUSE IT'S SMALLER PROJECTS?
>> NO, BASED ON OUR PAST EXPERIENCE, WHAT HAS BEEN A BARRIER TO SMALL BUSINESS PARTICIPATING IN THESE CONTRACTS IS ADDING FINANCIALS.
WE ONLY USE THAT IN LIMITED CASES TO REMOVE THAT BARRIER TO ALLOW THEM TO PARTICIPATE.
>> TREVINO: BECAUSE THEY ARE SMALLER AND ARE PRIVATELY OWNED?
>> TYPICALLY THEY DON'T HAVE THE WHEREWITHAL TO PAY FOR A FULL AUDIT SO IT REMOVES ONE
OF THE BARRIERS FROM THEM FROM PARTICIPATING. >> TREVINO: THANK YOU.
>> COURAGE: QUESTIONS FROM ANY COMMITTEE MEMBERS? >> VIAGRAN: I HAVE A
QUESTION. CAN Y'ALL HEAR ME? >> COURAGE: YES.
>> VIAGRAN: OKAY. I LIKE WHAT I SEE HERE. I'M GLAD WE ARE GOING TO USE THE DBE. I KNOW IT'S DIFFERENT. BUT ARE WE GOING TO HAVE STANDARDS IN TERMS OF OUR EXPECTATIONS WITH THESE JOB ORDER CONTRACTS TO FULFILL SOME OF THE ITEMS, YOU TALK ABOUT RESTROOM REPAIR, THINGS LIKE THAT, BECAUSE I KNOW LATELY OUR AIRPORT HAS BEEN HIGHLY USED, WHICH IS AMAZING, BUT THEN ISSUES COME UP AND I HAVE BEEN IN THE AIRPORT WHERE RESTROOMS ARE STILL OUT OF ORDER, YOU KNOW, OUTLETS DON'T WORK TO CHARGE YOUR PHONE. SO ARE WE PUTTING THAT, ARE WE SETTING OUR EXPECTATIONS FROM THE FOREFRONT OF WHEN WE EXPECT THE JOB TO BE
COMPLETED? >> NOT ONLY IN THE SCOPE, BUT ABOUT A YEAR AND A HALF AGO, THE AIRPORT FINISHED ITS SET OF DESIGN STANDARDS THAT WE PUT OUT FOR VAALL CONSTRUCTION PROJECTS AND IT'S BASICALLY THE TEMPLATE OF HOW THE AIRPORT WANTS THE AIRPORT TO LOOK AND THINGS LIKE THAT, BUT SPECIFIC TASKS THAT WILL ALL BE INCLUDED IN THE SCOPE.
>> VIAGRAN: OKAY, THANK YOU. I'M ALSO, YOU KNOW, OF COURSE LO LOCAL. WHATEVER OUR CITY COUNCIL OFFICES CAN DO TO PROMOTE THE REGIS REGISTRATION, I KNOW Y'ALL HAVE GONE BEFORE TO OUR
[00:35:03]
LIBRARIES OVER AT MISSION TO DO THAT, PLEASE LET US KNOW HOW WE CAN HELP WITH THAT WHEN WE START THE PRE-SOLICITATION ITEMS. THANK YOU.>> THANK YOU VERY MUCH. >> COURAGE: AGAIN, ANY OTHER QUESTIONS? IF NOT, THIS IS A BRIEFING. WE DON'T HAVE ANY ACTION ON THIS ITEM.
THANK YOU VERY MUCH. >> THANK YOU. >> COURAGE: OKAY.
THE NEXT ITEM, ITEM NUMBER 10, IS ANOTHER BRIEFING ON THE RELEASE OF A SOLICITATION FOR UP TO EIGHT CONTRACTS TO PROVIDE PUBLIC WORKS WITH A JOB ORDER CONTRACTING SERVICES. RAZI, WILL YOU HELP US UNDERSTAND THESE?
>> HOSSEINI: GOOD MORNING, I'M RAZI HOSSEINI, DIRECTOR OF PUBLIC WORKS.
PUBLIC WORKS DEPARTMENT IS SEEKING TO ISSUE A SOLICITATION FOR PROPOSAL TO PROVIDE JOB ORDER CONTRACTING AND SERVICES FOR VARIOUS PROJECTS FOR CITY OF SAN ANTONIO. THIS WILL BE THROUGHOUT THE CITY.
THE PROPOSED TERM IS TWO YEARS WITH THREE ADDITIONAL ONE-YEAR OPTIONS.
$24 MILLION ANNUALLY, $3 MILLION PER EACH CONTRACT AND PER YEAR.
OVERALL, IT WILL BE $120 MILLION WITH VARIOUS FUNDING SOURCES.
OUR EXISTING CONTRACTS WILL BE EXPIRED FEBRUARY OF NEXT YEAR, 11 MONTHS FROM NOW.
THE SOLICITATION WILL BE SEEK UP TO EIGHT FIRMS TO PROVIDE JOB ORDER CONTRACT FOR BOND-FUNDED AND OTHER CITY PROJECTS LOCATED WITHIN CITY-WIDE.
THERE ARE 434 VENDORS THAT COULD PROVIDE SERVICE LIKE T THIS. IT WILL BE ADVERTISED THROUGH CITY NORMAL PROCESS.
EVALUATION PANEL CONSISTS OF CITY MANAGER'S OFFICE, PUBLIC WORKS DEPARTMENT, LIBRARY, DEPARTMENT OF HUMAN SERVICES, BUILDING AND EQUIPMENT SERVICES, AND SUSTAINABILITY OFFICE. EXPERIENCE OF RESPONDENT AND SUBCONTRACTOR AND KEY PERSONNEL WITH THE JOB ORDER CONTRACTING, 25 POINTS. UNDERSTANDING OF JOB PROGRAM AND PROPOSED MANAGEMENT, 20 POINTS. CONSTRUCTION EXPERIENCE IN SAN ANTONIO REGION AND PAST PERFORMANCE, 15 POINTS. COEFFICIENT OF PROPOSAL IS 20 POINTS. PRIME CONTRACTOR POINTS 5 POINTS.
MWB PRIME CONTRACTOR PROGRAM, ANOTHER FIVE POINTS. EMERGING SMALL BUSINESSES, 10 POINTS. OVERALL, TECHNICAL WILL BE 60 POINTS WHEN YOU ADD THEM UP.
PRICE WILL BE 20 POINTS. SMALL MINORITY EMERGING SMALL BUSINESSES WILL BE 20 POINTS ALL TOGETHER. ADDITIONAL FINANCIAL STATEMENT NOT REQUIRED.
LOCAL PREFERENCE PROGRAM ALSO NOT REQUIRED. VETERAN OWNED SMALL BUSINESSES ALSO NOT REQUIRED. SBEDA SUBCONTRACT REQUIREMENT 24%, M/WBE AND 3% AABE.
GOAL SETTING COMMITTEES CONSIST OF NEIGHBORHOOD AND HOUSING SERVICE DEPARTMENT, ECONOMIC DEVELOPMENT DEPARTMENT, PUBLIC WORKS AND ALSO, WE HAVE TWO CITIZEN MEMBERS. API ARE SUPPORTED BY OPPORTUNITY FOR SMWBE WITHIN THE SCOPE OF THE WORK, PRESENT JOB AVAILABLE IN CENTRAL VENDOR REGISTRY, UTILIZING SMWBE ON HISTORIC PROJECT SIMILAR TO THIS NATURE.
THE SOLICITATION WILL BE RELEASED ON APRIL 3RD, 2024 WITH PRE-SOLICITATION CONFERENCE WE'LL BE PLANNING FOR APRIL 17TH. PROPOSAL TO YOU ON JUNE 4TH, 2024. WE ARE ADVERTISING THIS FOR 60 DAYS TO GIVE PLENTY OF TIME FOR THE CONTRACTOR TO APPLY. WE ANTICIPATE TO RETURN TO AUDIT COMMITTEE IN SEPTEMBER OF THIS YEAR AND COUNCIL CONSIDERATION, FALL OF THIS YEAR. THAT'S END OF MY PRESENTATION.
HAPPY TO TAKE ANY QUESTIONS. >> COURAGE: THANK YOU, RAZI. I WILL ASK A COUPLE OF QUESTIONS AND I HAVE TO SAY, WE HEARD FROM SOME MEMBERS OF THE PUBLIC ON A COUPLE OF ISSUES RELATED TO JOB ORDER CONTRACTING. SO I DON'T KNOW IF WE ARE COMPARING APPLES TO ORANGES WITH WHAT WE'VE HEARD AND WHAT WE'RE LOOKING AT IN THIS PARTICULAR EXAMPLE, BUT ON SLIDE FOUR, I WANTED TO GO BACK AND WE HAVE UP TO 20 POINTS FOR SMALL MINORITY-OWNED BUSINESSES, ET CETERA.
[00:40:04]
IS IT LIKELY OR PROBABLE OR POSSIBLE THAT A SMALL BUSINESS WOULD FALL UNDER ALLTHREE OF THESE CATEGORIES AND GET ALL 20 POINTS? >> HOSSEINI: LET ME ASK
MICHAEL TO ANSWER THAT. >> GOOD MORNING. I'M AN STADMINISTRATOR WITH THE ECONOMIC DEVELOPMENT DEPARTMENT. IF A FIRM MEETS ALL THOSE
QUALIFICATIONS, THEY COULD GET ALL 20 OF THOSE POINTS. >> COURAGE: HOW OFTEN DOES
THAT OCCUR FROM YOUR HISTORY OF LOOKING AT THESE? >> FOR SURE, JUST GIVEN THE LAST TIME THIS CAME AROUND, BECAUSE THAT'S WHAT WE USE TO SET THESE, IF THERE WERE ABOUT 15 TO 20 BIDDERS, MAYBE 5 OR 6 OF THEM COULD HAVE GOTTEN ALL OF THOSE POINTS YOU SEE ON THE BOARD AND THE REST WOULD JUST GET A MIX UNLESS THEY ARE, OF COURSE,
LARGE AND NOT SBEDA ELIGIBLE. >> COURAGE: OKAY. WHEN WE SAY THAT THE CONTRACTING REQUIREMENTS ARE 24% OR 3%, DOES HAVING MORE MINORITY OR AFRICAN-AMERICAN PERCENTAGES RAISE THE LIKELIHOOD OF GETTING ANY MORE OF THOSE 20 POINTS?
>> SO NO, THE SUBCONTRACTING GOALS ARE STRAIGHT REQUIREMENTS.
YOU HAVE TO DEMONSTRATE THOSE AND MEET THOSE AT THE TIME OF BID TO EVEN GO TO THE
EVALUATION TO GET THE SBEDA POINTS. >> COURAGE: OKAY.
>> ONE IS AN INCENTIVE AND ONE IS A REQUIREMENT. >> COURAGE: ALL OF THESE
WOULD BE SUBCONTRACTORS TO THE PRIME, IS THAT RIGHT? >> POTENTIALLY, IF THE PRIME IS NOT SBEDA ELIGIBLE, THEY CAN SELF-PERFORM SOME OF THE GOALS.
THEY WOULD HAVE TO TURN AROUND AND FIND SBEDA ELIGIBLE SUBCONTRACTORS BUT IF LET'S JUST SAY A SBEDA ELIGIBLE AFRICAN-AMERICAN BUSINESS WINS AT THE PRIME
LEVEL, THEY COULD SELF-PERFORM THOSE GOALS. >> COURAGE: OKAY.
SO CAN A COMPANY GO AHEAD AND RECRUIT SUB -- OR MINORITY BUSINESSES AS PARTNERS AND REACH THE 24% FIGURE OR MORE AND THEN BE ELIGIBLE FOR SOME OF THESE, OR IS IT ONLY PRIME
THAT GETS THOSE POINTS? >> YOU HAVE TO OUTRIGHT AT THE PRIME LEVEL BE SBEDA
ELIGIBLE. >> COURAGE: YOU HAVE TO BE THE PRIME.
OKAY. THEN ON SLIDE FIVE, I JUST WANT TO KNOW, WHAT ARE APIS?
>> THAT'S JUST A TECHNICAL NAME FOR THE SBEDA TOOLS, SBEDA POINTS OR SBEDA SUBCONTRACTOR IS CALLED AFFIRMATIVE PROCUREMENT INITIATIVES.
>> COURAGE: OKAY. THANK YOU. I DON'T THINK I HAVE ANY OTHER QUESTIONS RIGHT NOW. DO ANY OF THE COMMITTEE MEMBERS HAVE ANY QUESTIONS?
>> TREVINO: A FOLLOW-UP ON YOUR QUESTION. IT'S ON THOSE POINTS AGAIN.
IT'S EITHER ALL OR NONE, RIGHT? EITHER YOU QUALIFY OR YOU
DON'T? >> CORRECT. >> TREVINO: SO EITHER I GET
THE FIVE OR I GET ZERO? THERE'S NOTHING IN BETWEEN? >> YOU COULD GET, LIKE I MENTIONED EARLIER, A FIRM WHO IS A PRIME IS AN EMERGING SMALL BUSINESS, SMALL AND MINORITY WOMAN, THEY COULD GET ALL 20. BUT IN THEORY IF A FIRM BIDDING IS JUST SMALL AND NOTHING ELSE, THEY ARE JUST GOING TO GET THE FIVE.
TZ THAT'S WHAT I WAS ASKING. FOR EACH OF THOSE SECTIONS IT'S EITHER ALL OR NONE?
I CAN'T GET THREE POINTS OUT OF THE FIVE. >> CORRECT.
CORRECT. YOU EITHER ARE OR YOU AREN'T. CORRECT.
>> TREVINO: THANK YOU. >> ABSOLUTELY. >> COURAGE: OKAY.
ANY OTHER COMMITTEE MEMBERS HAVE ANY QUESTIONS? COUNCILWOMAN? NO? OKAY. AGAIN, THIS IS A BRIEFING.
WE APPRECIATE THE UPDATE ON THIS. THAT CONCLUDES THIS ITEM.
NEXT ITEM IS A P POST-SOLICITATION FOR A HIGH PROFILE BRIEFING.
THIS WOULD TAKE ACTION TO APPROVE TO MOVE TO CITY COUNCIL.
THE NEXT ITEM IS REGARDING APPROVAL OF CONSIDERATION TO PROVIDE SAPD WITH ALARM FEE COLLECTION AND PERMIT PROGRAMMING. WHO WILL BE DOING THE
PRESENTATION? >> I WILL, COUNCILMAN. GOOD MORNING, COMMITTEE.
I'M LIKE RILEY, ASSISTANT DIRECTOR FOR THE SAN ANTONIO POLICE DEPARTMENT.
THIS MORNING I WILL PRESENT THE POST-SOLICITATION BRIEFING FOR ALARM FEE COLLECTION AND PERMIT SERVICES. WE ISSUED AN RFP FOR THE ADMINISTRATION OF THE CITY'S ALARM PERMIT PROGRAM AND THESE SERVICES INCLUDE AS YOU WILL SEE ON THE SLIDE, ISSUANCE AND RENEWAL OF ALARM PERMITS, COLLECTION OF ALL RELATED ALARM FEES, THAT INCLUDES NEW PERMITS, RENEWALS AND FALSE ALARMS, AND DECREASING THE EXPENDITURES ASSOCIATED WITH MANAGING THE ALARM PERMIT PROGRAM. AS I MENTIONED, THIS WAS A REQUEST FOR PROPOSAL.
THE PROPOSED TERM IS THREE YEARS WITH ONE THREE-YEAR OPTION.
THE ESTIMATED VALUE IS $5 MILLION IN EXPENDITURE WITH AN ANTICIPATED REVENUE OF $30 MILLION. THE CURRENT MAINTENANCE CONTRACT EXPIRES AT THE END OF APRIL OF THIS YEAR, SO WE ARE MOVING QUICKLY TO GET THAT NEW CONTRACT IN PLACE.
SOME HISTORY AND BACKGROUND, THE ORIGINAL RFP WAS ISSUED JULY 3RD OF 2023.
[00:45:04]
WE RECEIVED ONE RESPONSE, AUGUST 17TH OF 2023. UNFORTUNATELY, THAT RESPONSE WAS DEEMED UNRESPONSIVE DUE TO SBEDA PROBLEMS. WE WENT BACK TO MICHAEL AND HIS TEAM, A WAIVER WAS APPROVED DUE TO THE TYPES OF COMPANIES IN THIS SPACE.WE WENT BACK OUT FOR RFP ON THE 30TH OF OCTOBER OF '23. TWO PROPOSALS WERE RECEIVED ON 4 DECEMBER AND WE DID THE INITIAL SCORING WHICH YOU WILL SEE ON THE SLIDE ON 12 JANUARY OF 2024. YOU WILL NOTICE EXPERIENCE, BACKGROUND AND QUALIFICATIONS AT 35 POINTS, THE PROPOSED PLAN AT 30. THEN COMPENSATION, LOCAL PREFERENCE, VETERANS, ET CETERA. DUE TO THE SMALL DIFFERENCE IN SCORING BETWEEN VENDOR A AND VENDOR B, THE EVALUATION COMMITTEE ASKED TO INTERVIEW BOTH RESPONDENTS. SO AS A RESULT OF FOLLOWING THAT INTERVIEW, WHICH OCCURRED ON THE 29TH OF JANUARY OF 2024, YOU CAN SEE HOW THE SCORES FELL OUT.
VENDOR A WITH 67.78 AND VENDOR B WITH 59 POINTS, THE EVALUATION COMMITTEE RECOMMENDED AWARDING THE CONTRACT TO THE HIGHEST RANKED RESPONDENT HERE.
THE NUMBER OF VENDORS NOTIFIED ORIGINALLY, 607. THERE WAS ONE AT THE PRE-SUBMITTAL CONFERENCE. AS I MENTIONED, WE RECEIVED TWO RESPONSES AND FINANCE AND THE AUDITOR'S DEPARTMENT HAD NO MATERIAL FINDINGS OF ANY DEGREE AND DUE DILIGENCE REVIEW AND THE MINIMUM REQUIREMENTS REVIEW. AT THIS TIME, STAFF IS RECOMMENDING APPROVAL TO PROCEED WITH SCHEDULING ONE CONTRACT FOR CITY COUNCIL CONSIDERATION TO PROVIDE CITY-WIDE ALARM FEE COLLECTION AND PERMIT PROGRAM SERVICES. THAT CONCLUDES MY BRIEF. I'M AVAILABLE TO ANSWER ANY
QUESTIONS. >> COURAGE: THANK YOU. THAT SOUNDED KIND OF UNUSUAL THAT WE WOULD ONLY HAVE TWO APPLY SINCE THERE'S SO MANY ALARM SERVICE COMPANIES ALL OVER THE COUNTRY AND NATIONALLY AS WELL AS I KNOW, LOCALLY THERE ARE SEVERAL.
IS THERE ANY REASON WHY WE THINK WE ONLY FOUND TWO? >> COUNCILMAN, WHEN YOU TALK ABOUT ALARM SERVICE COMPANY, YOU ARE TALKING ABOUT SOMEBODY THAT MONITORS YOUR HOUSE, I THINK. THIS IS A BIGGER PICTURE THAT MONITORS THE CITY'S COLLECTION OF FEE PERMITS, GOES OUT FOR FALSE ALARMS, THAT TYPE OF THING.
IN THAT SPACE, THERE'S ACTUALLY ONLY THREE NATIONWIDE.
OUR CURRENT VENDOR WHICH IS GETTING OUT OF THE SPACE AND TWO ADDITIONAL VENDORS, BOTH OF WHICH WERE THE RESPONDENTS BECAUSE THIS IS MAILING, THIS IS YOUR CALL ANSWER CENTER WHEN CUSTOMERS CALL TO COMPLAIN AND SAY HEY, I GOT THIS NOTIFICATION, WHATEVER IT MAY BE, IT'S NOT YOUR RANGER OR WHOEVER ELSE'S METAL SIGN IS IN YOUR FRONT YARD. I WANT TO MAKE SURE THAT'S CLEAR THAT THAT'S WHAT WE'RE
LOOKING FOR IN THIS REQUEST FOR PROPOSAL. >> COURAGE: HOW MANY ALARMS
ARE REGISTERED WITH THE CITY? >> TOTAL ALARMS ARE JUST ABOUT 38,000.
THAT INCLUDES 24,000 AND CHANGE RESIDENTIAL ALARMS AND ANOTHER 13,500 IN COMMERCIAL
ALARMS. >> COURAGE: THAT BRINGS US IN $30 MILLION OVER HOW MANY
YEARS? >> IT WOULD BE SIX YEARS. THE LAST THREE YEARS, REVENUE HAS AVERAGED JUST OVER $4.73 MILLION. SO BIG YEAR IN 2022, WHERE WE ARE ALMOST AT $5.2 MILLION. THAT WAS A RESULT OF GOING AFTER SOME OF THE BIG FALSE
ALARM VIOLATORS THAT WE HAD. >> COURAGE: WHAT'S THE AVERAGE FEE, JUST FOR A
RESIDENTIAL ALARM? >> A RESIDENTIAL ALARM WOULD COST A NON-SENIOR CITIZEN $40
A YEAR. A SENIOR CITIZEN, $30 A YEAR. >> COURAGE: OKAY.
I DON'T HAVE ANY OTHER QUESTIONS. ANY OTHER COMMITTEE MEMBER
HAVE A QUESTION? YES. >> VIAGRAN: I HAVE A QUESTION. ARE Y'ALL GOING TO BE ABLE TO BREAK THIS DOWN BY DISTRICT, SPECIFICALLY FOR THE SENIOR CITIZENS THAT HAVE ALARM SYSTEMS?
>> I WILL HAVE TO CHECK, AND FOLLOW BACK UP WITH YOU ON THAT.
I DON'T KNOW THAT WE HAVE THAT, BECAUSE OF WHERE IT'S REGISTERED IT WOULD BE BY ZIP CODE THAT IT'S REGISTERED SO WE HAVE TO SPLIT SOME OF THE ZIP CODES THAT CROSS OVER
POSSIBLE COUNCIL DISTRICTS. >> VIAGRAN: IF YOU COULD JUST GET IN THE SOUTHERN SECTOR, I DON'T WANT, FOR OUR SENIOR CITIZENS IN PARTICULAR, AS THEY GET OLDER, AND SOMETIMES GET FRUSTRATED WITH THEIR ALARM SYSTEM, JUST WANT TO MAKE SURE THAT WE AS A CITY AND COUNCIL OFFICES GO OUT AND MAKE SURE THEY KNOW WHAT THEY HAVE AND MAKE SURE THAT THEY UNDERSTAND THIS INVESTMENT OF $30 IS WORTH IT.
YEAH, IF YOU COULD DO THAT FOR ME, THANK YOU. THANKS FOR YOUR HARD WORK ON TRYING TO GET THE VENDORS OUT THERE. THANK YOU.
>> COURAGE: I HAVE TWO OTHER QUESTIONS, IF NO ONE ELSE HAS ANY.
ONE IS, WHAT HAPPENS IF SOMEBODY DOESN'T REGISTER THEIR ALARM SYSTEM?
[00:50:01]
>> SO THERE'S A FEE, SO FOR THE FIRST 1-3 FALSE ALARM FEES WHERE THERE'S NO REGISTRATION, WE GO OUT, TRY TO EDUCATE YOU, THAT'S MY INVESTIGATORS, MY PEOPLE THAT DO THAT, TRY TOW EDUCATE YOU THAT YOU NEED TO REGISTER YOUR ALARM BECAUSE THERE'S A REQUIREMENT YOU NEED TO REGISTER YOUR ALARM WITHIN FOUR DAYS OF GETTING IT.
SOMETIMES THE ALARM COMPANIES THAT YOU MENTIONED EARLIER AREN'T THE BEST AT TELLING THE CUSTOMER HEY, YOU NEED TO REGISTER THIS ALARM WITH SAPD.
AFTER THAT FOURTH OCCURRENCE, THEN THE FINE BECOMES $50. IT GRADUALLY GOES UP ALL THE
WAY TO $100 IF YOU HAVE EIGHT OR MORE FALSE ALARM CALLS. >> COURAGE: I UNDERSTAND IF YOU ARE A VICTIM OF DOMESTIC VIOLENCE, THERE'S A DISCOUNT OR A DIFFERENT WAY OF
CHARGING FOR THE ALARM SYSTEM? >> I'M SORRY, YES, IF YOU ARE A VICTIM OF DOMESTIC VIOLENCE, THERE IS NO FEE FOR THE ALARM.
THE CITY WAIVES THAT FEE. DETECTIVES TAKE THAT INFORMATION TO DOMESTIC
VIOLENCE VICTIMS AND EDUCATE THEM ON THAT PROGRAM. >> COURAGE: OKAY.
THANK YOU AGAIN. ANY OTHER QUESTIONS? HEARING NONE.
NOW, THIS CAN BE RECOMMENDED TO THE CITY COUNCIL FOR APPROVAL, SO I WOULD ENTERTAIN A MOTION TO GO AHEAD AND DO THAT. OKAY.
WE HAVE A MOTION. AND A SECOND. TO MOVE THIS FORWARD TO CITY COUNCIL FOR THEIR APPROVAL. I DON'T THINK THERE'S ANY OTHER QUESTIONS.
NEXT ITEM, 12, IS TO PROCEED WITH THE SCHEDULING OF ONE CONTRACT FOR CITY COUNCIL CONSIDERATION FOR CONSTRUCTION MANAGER AT RISK FOR A PROJECT ON MARBACHROAD STREET AREA DRAINAGE. RAZI, LET ME ASK YOU A QUESTION UP FRONT.
DID OUR QUESTION FROM SOMEONE WHO SPOKE EARLIER GO ALONG WITH THIS PARTICULAR ITEM,
NUMBER 12? >> HOSSEINI: NUMBER 12 IS SLIGHTLY DIFFERENT.
>> COURAGE: IT WASN'T INVOLVING THE JAMAIL CONSTRUCTION THAT SPOKE?
>> HOSSEINI: NO, SIR. >> COURAGE: OKAY. THANK YOU.
>> HOSSEINI: CHAIR, THANK YOU SO MUCH FOR YOUR TIME. PUBLIC WORKS DEPARTMENT SOLICITED PROPOSAL FOR CONTRACT TO PROVIDE CONSTRUCTION MANAGER AT RISK TO PROVIDE CONSTRUCTION MANAGER AT RISK FOR PRE-CONSTRUCTION SERVICES AND ROADWAY CONSTRUCTION FOR MARBACH ROAD FROM LOOP 410 TO HORALSTREET.
THE TERM WILL BE EXPIRED IN SEPTEMBER 2028. THE PROJECT, $28.4 MILLION.
THE SOURCE IS BOND PROGRAM AND IS A NEW CONTRACT. THE EVALUATION COMMITTEE MET ON NOVEMBER 13, 2023 TO REVIEW AND DISCUSS AND RANK THE FIRMS TWOC.
TWO OF THE THREE WAS SHORTLISTED FOR INTERVIEW. THE EVALUATION COMMITTEE CONSISTS OF CITY MANAGER'S OFFICE, PUBLIC WORKS STAFF AND SARZSTAFF.
THE EXPERIENCE, BACKGROUND, QUALIFICATION OF KEY PERSONNEL AND KEY SUBCONSULTING 50 POINTS. GENERAL PROPOSED WORK PLAN IS 30 POINTS.
EXPERIENCE WITH SAN ANTONIO REGION AND PAST PERFORMANCE, 10 POINTS.
ALL TOGETHER, 90 POINTS. SBE PRIME CONTRACT PROGRAM, MWBE PRIME CONTRACTOR PROGRAM, ANOTHER FIVE POINTS. SBA SUBCONTRACTING REQUIREMENT MWBE19% AND SBEDA SUBCONTRACTING FOR ABE IS THREE POINTS. ANY TIME WE HAVE OTHER THAN LOW BID CONTRACT, WE DO TWO-PHASE EVALUATION. FIRST WE DO QUALIFICATION.
SECOND PHASE, WHICH I'M GOING TO TALK ABOUT, THEY PROVIDE US THE PROPOSAL WITH THE PRICE ALSO AFTER WE SHORTLIST THEM FOR INTERVIEW. THE EVALUATION COMMITTEE REVIEWED THE PROPOSAL ON FEBRUARY 2024, USING THE CRITERIA AS FOLLOWS.
THE APPROACH TO QUALITY CONTROL, 50 POINTS. OVERALL EVALUATION OF THE FIRM TEAMS AND ABILITY TO PROVIDE REQUIRED SERVICES, ANOTHER 20 POINTS.
TOTAL POINTS FOR TECHNICAL WAS 70 POINTS. PROPOSED COSTING IS 20 POINTS. ALL TOGETHER, SCORE IS 100 POINTS.
NUMBER OF THE VENDOR, 5,634, EIGHT OF THEM ATTEND FOR PRESUBMITTAL, THREE PROVIDED
[00:55:05]
US PROPOSAL AND OF COURSE, WE SHORTLISTED AND INTERVIEWED TWO OF THEM AND WE ARE NOW ASKING APPROVAL TO GO TO COUNCIL FOR A-SESSION. THAT'S END OF MY PRESENTATION. I'M HAPPY TO TAKE ANY QUESTION YOU MAY HAVE.>> COURAGE: I DON'T HAVE ANY QUESTIONS ON THIS. I DON'T KNOW IF ANY OTHER COMMITTEE MEMBER HAS. NO. OKAY.
IT SEEMS PRETTY CLEAR. NO QUESTIONS. I WOULD ENTERTAIN A MOTION TO FORME FORWARD THIS TO CITY COUNCIL FOR THEIR APPROVAL.
A MOTION AND SECOND HAS BEEN MADE. AGAIN, LAST CALL, ANY QUESTIONS? ALL IN FAVOR SAYAYE. HEARING NONE OPPOSED, THIS IS MOVED FORWARD TO CITY COUNCIL. THE LAST ITEM WE HAVE IS A STAFF BRIEFING, ITEM NUMBER 13. NOW, THIS IS A BRIEFING WITHOUT ACTION, IS THAT CORRECT? IT'S A BRIEFING ON RELEASE OF SOLICITATION ON ZOLLDEFIBRILLATOR ACCESSORIES WHICH I THINK WE HEARD SOMEONE SPEAK ABOUT, OR A COUPLE OF PEOPLE SPEAK ABOUT. BEN OR TROY?
>> GOOD MORNING, CHAIR. OUR INTERIM DEPUTY CHIEF OF THE FIRE DEPARTMENT WILL KICK US OFF AND TROY WILL COVER THE BACK END ON THE PROCUREMENT PROCESS.
>> COURAGE: OKAY, THANK YOU. >> GOOD MORNING. I'M VALERIE FROSTO, I'M SERVING AS INTERIM DEPUTY FIRE CHEIEF FOR SAN ANTONIO FIRE.
I'M HERE THIS MORNING TO PROVIDE A BRIEFING, THE ACCESSORIES FOR FIRE AND EMS. TO PROVIDE SOME BACKGROUND, THE SAFE IS AN ALL HAZARDS FIRE DEPARTMENT AND WE HAVE A FIRE-BASED EMS SYSTEM WHICH MEANS FIRE IS EMS AND EMS IS FIRE.
IT'S THE SAME PERSONNEL PROVIDING THAT SERVICE TO THE COMMUNITY.
SAFD RESPONDS TO OVER 190,000 MEDICAL INCIDENTS EVERY SINGLE YEAR AND EMS ACTUALLY ACCOUNTS FOR THE VAST MAJORITY OF OUR CALLS. THE MULTI-FUNCTION CARDIAC DEFIBRILLATOR MONITORS ARE CARRIED ON EVERY SINGLE FIRE APPARATUS, EMS UNITS, AMBULANCES AND I COULD EASILY SAY THAT THAT IS THE PIECE OF EQUIPMENT THAT IS USED THE MOST. WE CURRENTLY HAVE 156 DEFIBRILLATORS IN SERVICE AT THIS TIME. SO THE ZOLL EQUIPMENT CONTRACT WAS APPROVED BY CITY COUNCIL INITIALLY ON NOVEMBER 2ND OF 2023 AND THE EQUIPMENT THAT WAS INCLUDED IN THAT CONTRACT WAS THE ZOLLXSERIES 12-LEAD DEFIB RAY RILLATOR AND E PORTABLE VENTILATOR, OBVIOUSLY VERY IMPORTANT PIECES OF EQUIPMENT. TO PROVIDE ADDITIONAL BACKGROUND, THE SAFD USES THE DEVICE ON ALMOST -- THAT IS ACTUALLY INCORRECT.
IT SHOWS -- IT'S ACTUALLY 190,000. THESE DEVICES PROVIDE US VITAL INFORMATION SUCH AS BLOOD PRESSURE READINGS, PULSEOXIMETRY, HEART RATE AS WELL AS ASSESSES RESPIRATIONS, RESPIRATIONS RATE ANDCAPNOGRAPHY AS WELL.
PRF THE FIRE DEPARTMENT NOW REQUIRES AN ANNUAL CONTRACT FOR THE PURCHASE AND DELIVERY OF RESCUE CPR SUPPLIES AND ACCESSORIES AND THESE PRODUCTS WILL BE USED BY SAFD, PARAMEDICS DURING EMERGENCY MEDICAL RESPONSES. SOLICITATION WILL BE ISSUED TO PROCURE ACCESSORIES AVAILABLE THROUGH THIRD PARTY DISTRIBUTORS.
SOME OF THE ACCESSORIES WE ARE NEEDING TO BE PURCHASED ARE CABLES AND THAT INCLUDES HOSES AND VARIOUS ADAPTORS, MONITORS, AND DEFIBRILLATOR UNITS ALSO HAVE ACCESSORIES SUCH AS THE DEFIBRILLATOR PADS AND BLOOD PRESSURE CUFFS.
SO THE SOLICITATION WILL BE ISSUED TO PROCURE ACCESSORIES AVAILABLE THROUGH THIRD PARTIES. I WILL HAND IT OVER TO TROY ELLIOTT.
>> ELLIOTT: GOOD MORNING, CHAIR, MEMBERS OF THE COMMITTEE.
I'M TROY ELLIOTT, DEPUTY CHIEF FINANCIAL OFFICER. I WILL BE DELIVERING A LITTLE
[01:00:01]
BIT OF BACKGROUND IN OUR STAFF RECOMMENDATION ON HOW TO PROCEED ON THE SOLICITATION. WANT TO PROVIDE JUST A VERY, VERY ABBREVIATED KIND OF HISTORY ON THIS CONTRACT. ORIGINALLY, THIS WAS SOLICITED AS A COMPETITIVE LOW BID. AT THAT POINT IN TIME WE DID DEBUNDLE IT.I THINK ONE OF THE SPEAKERS MENTIONED THAT WE REALLY WENT DOWN TWO DIFFERENT PATHS.
WE DEBUNDLED FOR A SOLICITATION FOR THE ACTUALZOLL EQUIPMENT, THEN THE ACTUAL ACCESSORIES. WITH THAT DEBUNDLING WE ALSO HAD A 15% MWB SUBCONTRACTING GOAL WHICH CAN BE SELF-PERFORMED BY THE PRIME. WE ALSO HAD THE LOCAL PREFERENCE PROGRAM IN PLACE AT THAT TIME AND AT THAT TIME, AS A LOW BID IT WAS A 3% PREFERENCE. THE CONTRACT WAS AWARDED ON JUNE 22ND, 2017 TO MED WHEELS. THIS WAS ABOUT A FIVE-YEAR CONTRACT INITIALLY.
THIS ITEM HAS BEEN EXTENDED THREE TIMES IN THE PAST AND THE LAST EXTENSION WENT IN PLACE ON NOVEMBER 2ND WITH THE AWARD TO ZOLL FOR THE EQUIPMENT.
THIS WENT ON DECEMBER 31ST, 2024. DURING ONE OF THOSE EXTENSIONS, THE COMMITTEE HAD ASKED US TO GO BACK AND LOOK FOR OTHER OPPORTUNITIES TO EXPAND THE LOCAL PREFERENCE UNDER THIS CONTRACT, WHICH WE DID.
WE ACTUALLY TOOK THAT TO COUNCIL AND THAT WAS APPROVED.
I TALK MORE ABOUT THAT IN THE PRESENTATION BUT WHAT HAPPENED WAS UNDER STATUTE, UNDER A COMPETITIVE LOW BID, WE CAN DO UP TO -- WE HISTORICALLY HAD DONE A 3% VARIANCE FROM THE NON-LOCAL TO THE LOCAL COMPANY, PRICE VARIANCE.
STATUTE ACTUALLY LETS US GO UP TO 5%, UP TO $500,000, SO WE EXPANDED THAT REQUIREMENT TO MAKE MORE OPPORTUNITIES FOR LOCALS, AND THAT WAS APPROVED BY COUNCIL.
AS WAS MENTIONED, THIS IS REALLY TWO PIECES. WE HAD THE SOLE SOURCE, PUBLIC SAFETY FOR THE PROPRIETARY SOFTWARE FROM ZOLL.
AS THE CHIEF MENTIONED, THIS IS A PIECE OF EQUIPMENT THAT'S CARRIED ON ALMOST VIRTUALLY EVERY PIECE OF FIRE TRUCK THAT THEY HAVE. THEIR PERSONNEL ARE TRAINED ON THIS PIECE OF EQUIPMENT, SOMETHING THAT'S INCORPORATED INTO THE FIRE DEPARTMENT, AND SO ZOLL IS THE ONLY COMPANY THAT ACTUALLY MANUFACTURES THE BRAND THAT WE USE.
SO IT WENT DIRECTLY TO THEM IN A PUBLIC SAFETY EXEMPTION SOLE SOURCE.
ABOUT $1.5 MILLION. THERE ARE OTHER COMPANIES OUT THERE THAT MAKE DEFIBRILLATORS, BUT ZOLL, AS I MENTIONED IN THE PAST, LIKE TO MAINTAIN THAT RELATIONSHIP WITH MUNICIPALITIES IN THE PUBLIC SAFETY DEPARTMENTS IN THE CITIES AND THEY WILL ONLY SELL THE DEFIBRILLATOR THROUGH ZOLL TO THE MUNICIPALITIES.
THAT'S WHY IT'S A SOLE SOURCE PROCUREMENT. THE OTHER ITEM WE ARE RECOMMENDING TODAY IS THE SECOND PIECE WHICH IS THE THIRD PARTY ACCESSORIES.
AS YOU SAW, YOU HAD THE PIECES THAT ACTUALLY ATTACH TO ACTUALLY THE DEFIB DEFIBR DEFIBRILLATORS. OUR RECOMMENDATION IS TO COMPETITIVELY BID OUT THE THIRD PARTY ACCESSORIES. HISTORICALLY, WORKING WITH THE SMALL BUSINESS OFFICE INCLUDE AT A MINIMUM OF 15% MWBE SUBCONTRACTING REQUIREMENT. THIS IS ROUGHLY ABOUT $1.1 MILLION ANNUALLY.
AS I MENTIONED EARLIER, WE HAVE DEBUNDLED THIS FURTHER IN THIS CONTRACT.
THERE'S AN OPPORTUNITY AND YOU WILL SEE ON THE NEXT SLIDE KIND OF THE NUMBER OF ACCESSORIES THAT WE'LL BE PROCURING, WE HAVE THE ABILITY TO AWARD THEM ON A LINE ITEM BASIS. SO IF A COMPANY COMES IN AND THEY ARE THE LOW BIDDER ON A LINE ITEM, AND YOU CAN APPLY THE LOCAL PREFERENCE TO THAT, WE CAN AWARD THEM ON A LINE ITEM BASIS, NOT THE ENTIRE CONTRACT. SO WE CAN KIND OF DEBUNDLE THE SOLICITATION AND AWARD TO MULTIPLE VENDORS OR MULTIPLE CONTRACTORS.
AS I MENTIONED, LOCAL PREFERENCE UP TO 5%, MEANING ON ANY ONE OF THOSE LINE ITEMS, IF A LOCAL COMPANY HAS A SLIGHTLY HIGHER BID BUT THEY'RE WITHIN 5% OF THE LOWEST BID FROM A NON-LOCAL, WE CAN GO AHEAD AND AWARD THEM THAT LINE ITEM, EVEN THOUGH THERE'S A HIGHER COST TO THE CITY, AND THAT'S BASED ON STATE STATUTE.
THERE IS ALSO AN INVENTORY REQUIREMENT ON HIGH VOLUME ITEMS. I BELIEVE THIS PROMOTES OPEN AND FAIR COMPETITION. YOU HAVE SEEN A NUMBER OF COMPANIES ACTUALLY COME BEFORE THE AUDIT COMMITTEE AND I THINK ALSO ON NOVEMBER 2ND ASKING FOR INCLUSION IN THIS BID. AS I MENTIONED, 15% MWBE SUBCONTRACTING GOAL, THIS CAN BE SELF-PERFORMED. IT CAN BE SELF-PERFORMED BY THE ACTUAL PRIME. THIS IS A LIST OF THE THIRD PARTY ACCESSORIES THAT WE ARE RECOMMENDING TO BID OUT AND HAVE BEEN WORKING ACTIVELY AT THE FIRE DEPARTMENT.
THERE IS ROUGHLY 35 ITEMS HERE, I BELIEVE. OF THESE ITEMS, THERE ARE, YOU CAN KIND OF SEE IN THE HIGHLIGHTED ITEMS UNDER THE X SERIES, THERE'S THREE AT THE
[01:05:05]
VERY TOP AND THERE'S ONE IN THE AED PROBE. THESE ITEMS HAVE AN INVENTORY REQUIREMENT, MEANING WHEN WE GO OUT WITH THE BID, AND WORKING WITH THE FIRE DEPARTMENT, THESE ARE HIGH USE ITEMS, THEY GET 30-DAY INVENTORY REQUIREMENTS.THIS AREA AS FAR AS THE INVENTORY REQUIREMENT HAS BEEN REDUCED FROM THE PRIOR SOLICITATIONS OR THE PRIOR CONTRACTS. HISTORICALLY I GUESS THEY ARE IN THE RANGE OF EIGHT TO NINE. THEY REDUCED THIS BASED ON THEIR EXPERIENCE AND ALSO REDUCED IT FROM A 90-DAY SUPPLY TO ABOUT 30-DAY SUPPLY. AS I MENTIONED, ON THE PRIOR SLIDE, ANY ONE OF THESE ITEMS CAN BE BASICALLY CARVED OUT BY LINE ITEM TO A CONTRACTOR BASED ON THE LOW BID OR LOCAL PREFERENCE AND ALSO THE SUBCONTRACTING. AS FAR AS OUTREACH, THERE'S A NUMBER OF OPPORTUNITIES HERE. IN OUR CENTRAL VENDOR REGISTRY THERE IS 71 COMPANIES. ON THE VENDOR-OWNED SMALL BUSINESS OR THE SMALL BUSINESS ADMINISTRATION, THERE'S ROUGHLY 7,300. IT DOESN'T MEAN THAT THEY ARE ALL IN THIS BUSINESS BUT THEY HAVE REPRESENTED AN INTEREST IN THESE TYPE OF ITEMS. THEN OUR TARGETED VENDOR OUTREACH WHICH IS EIGHT, WHICH I WILL SHOW YOU ON THE NEXT SLIDE. SO IN LOOKING AT WHAT'S AVAILABLE IN THE MARKETPLACE, BASED ON WHAT WE HAVE DONE IN OUR RESEARCH AND FOR COMPANIES THAT HAVE REACHED OUT TO US AND ALSO HAVE EXPRESSED INTEREST ON THIS HISTORICALLY, YOU CAN SEE THE EIGHT VENDORS HERE THAT BASICALLY PARTICIPATE IN THIS SPACE.
THERE ARE THREE THAT ARE IN THE SMALL OR LOCAL SPACE, B & E MEDICAL SUPPLY, WHICH YOU HEARD TALK EARLIER, CONTINGENCY CONSULTING WHICH IS SMALL BUSINESS MBE, HEB AND BBE AND JANE FROM MED WHEELS SPOKE ALSO WHO IS ALSO LOCAL AND OUR INCUMBENT ON THIS CONTRACT. THERE'S A NUMBER OF OTHER LARGER COMPANIES THAT PARTICIPATE IN THIS SPACE AS WELL. WE WOULD LIKE TO RELEASE THIS IN MARCH TO GIVE US THE OPPORTUNITY TO PROCURE THIS BEFORE THE NEXT EXTENSION EXPIRES IN DECEMBER, COME BACK THROUGH THIS COMMITTEE ON I GUESS A POST-BRIEFING ON THE RESULTS OF THE BID, AND THEN AS I MENTIONED, THE CONTRACT OR THE CURRENT EXTENSION ENDS DECEMBER 31ST, START THIS CONTRACT, NEW CONTRACT, ON JANUARY 1ST.
THAT CONCLUDES MY PRESENTATION. THE CHIEF AND I ARE AVAILABLE FOR ANY QUESTIONS Y'ALL MAY HAVE. WILL.
>> COURAGE: OKAY, THANK YOU. I HAVE GOT A COUPLE OF QUES QUESTIONS. I THINK WE TALKED ABOUT LOCAL VERSUS NON-LOCAL.
IS THERE ANY KIND, DO WE HAVE POINTS FOR A LOCAL COMPANY OVER A NON-LOCAL FOR ANY OF
THIS? >> ELLIOTT: THIS BEING A COMPETITIVE LOW BID, WE DON'T HAVE POINTS. WE HAVE POINTS ON DISCRETIONARY SOLICITATION.
THERE IS AN OPPORTUNITY I THINK MAYBE JANE MAYBE MENTIONED EVEN THE RFCP WHICH IS DISCRETIONARY IN NATURE, IT'S STATUTORY, THERE IS NO LOCAL CONSIDERATION ON THAT PROCUREMENT. THIS ONE IS PURELY BASED ON THE PRICE PREFERENCE OR VARIANCE BETWEEN A LOCAL AND A NON-LOCAL COMPANY AT 5%.
>> COURAGE: OKAY. AND ZOLL IS THE MANUFACTURER OF THIS PARTICULAR DEFIBRILLATOR AND THAT'S WHAT THE FIRE DEPARTMENT PREFERS AND THAT'S WHAT WE APPROVED
FOR A CONTINUATION A COUPLE YEARS AGO. >> ELLIOTT: NOVEMBER 2ND,
THAT'S CORRECT, SIR. LAST YEAR. >> COURAGE: BUT THEN THERE ARE DISTRIBUTORS AND THEN THERE'S KIND OF THIRD PARTY. WHAT'S THE DIFFERENCE BETWEEN THE MANUFACTURER, A DIRECT DISTRIBUTOR, AND THEN A THIRD PARTY?
>> ELLIOTT: THE MANUFACTURER IS GOING TO ACTUALLY MANUFACTURE THE PART.
>> COURAGE: RIGHT. >> ELLIOTT: AND IN THIS CASE, FOR THE HARDWARE, FOR ZOLL, AS I MENTIONED, WHEN IT COMES TO PUBLIC SAFETY, THEY WANT TO HAVE THAT DIRECT RELATIONSHIP. THEY WILL ONLY SELL THEIR HARDWARE, THE ACTUAL DEFIBRILLATOR, TO A CITY. THEY WILL NOT LET A DISTRIBUTOR OR THIRD PARTY SELL IT. BASED ON EXTENSIVE CONVERSATIONS WITH THAT COMPANY. DISTRIBUTOR BASICALLY DISTRIBUTES.
I MEAN, THEY BASICALLY HAVE THE INVENTORY AND THEY CAN DISTRIBUTE TO OTHER THIRD PARTIES DIRECTLY. THEN YOU HAVE THE THIRD PARTY LIKE MED WHEELS AND OTHERS WHICH MAYBE A DISTRIBUTOR, MAY BE JUST A THIRD PARTY. BECAUSE YOU CAN ACTUALLY COME, YOU CAN ACTUALLY BUY THESE THINGS OFF THE MARKET. I THINK SOMEBODY MENTIONED AMAZON. THESE THINGS ARE AVAILABLE, SOME OF THESE ITEMS ARE
AVAILABLE ON AMAZON AND THEY CAN BE PURCHASED. >> COURAGE: OKAY.
DOES ANYONE ELSE HAVE ANY OTHER QUESTIONS RIGHT NOW? COUNCILWOMAN?
[01:10:07]
>> VIAGRAN: YEAH, THANK YOU, TROY. YOU KNOW, THIS IS -- WE WENT WITH THE FORMER CHIEF'S RECOMMENDATION BECAUSE HE SAID THIS WAS THE ONE THAT WORKED AND THIS WAS THE ONE THAT THE RANK AND FILE WANTED.
WHICH I'M NOT SURE IF IT IS TRUE, BUT I DID TALK TO SOME OF MY EMS PEOPLE AND THEY LIKED THE ZOLL DEFIBRILLATORS. THAT'S WHY I FELT CONFIDENT IN MOVING THIS FORWARD. WHEN WE TALK ABOUT THE ACCESSORIES IN THIS NEXT CONTRACT, I THINK YOU'RE GOING TO NEED TO GO OUT TO THE REST OF THE COUNCIL BECAUSE WHEN YOU HAVE THREE LOCAL COMPANIES THAT CAN DO THIS, BUT YET YOU HAVE A MAJORITY OF NON-LOCAL IN TERMS OF THIS EIGHT, IT MAKES IT VERY DIFFICULT TO DO THAT LOW BID BEST PRICE 5% AND I KNOW THAT'S WHAT THE STATE SAYS, BUT AGAIN, MY DOLLAR, IF THE SAN ANTONIO FIRE DEPARTMENT AND EMS IS GOING TO CHARGE OUR RESIDENTS WHAT THEY CHARGE FOR AN AMBULANCE RIDE, AND THAT DOLLAR IS GOING TO ZOLL MEDICAL CORPORATION AND NOT SOMETHING LOCAL, I THINK THE CITIZENS ARE GOING TO HAVE A REALLY HARD TIME WITH THAT. SO I UNDERSTAND THAT WE NEED TO GET THIS RFP OUT.
I JUST THINK MY CONCERN IS IF WE DON'T GET IT RIGHT, A LOT OF THE COUNCIL ISN'T GOING TO BE HAPPY WITH THIS, BEC BECAUSE -- SO I'M GOING TO WANT TO SEE KIND OF WHAT WE CHARGE THE RESIDENTS FOR USING EMS AND THEN KIND OF SEE WHERE THAT DOLLAR IS GOING, BECAUSE IF IT'S GOING TO SOMEBODY THAT'S NOT LOCAL, THAT'S REALLY, THAT'S REALLY GOING TO BE HARD FOR I THINK THE REST OF THE COUNCIL TO STOMACH WHEN WE HAVE THREE LOCAL COMPANIES THAT ARE -- HAVE COME OUT, TWO AT LEAST HAVE COME OUT AND SAID WE WANT TO BE PART OF THIS PROCESS, BUT WE WANT IT TO BE FAIR AND THAT'S WHY I THINK WE NEED TO HAVE MORE CONVERSATIONS WITH OTHER COUNCIL MEMBERS, TOO.
BUT I KNOW THIS IS JUST A BRIEFING AND I THINK THERE'S MORE QUESTIONS I HAVE IN TERMS OF ON THE AVERAGE WHAT WE'RE CHARGING FOR DEPARTMENT HAS DONE WELL TO TRY AND NOT GET PEOPLE TO USE IT TO, YOU KNOW, TO BE PREVENTIVE BUT ON THAT OFF-CASE THAT IT IS AN EMERGENCY AND YOU DO HAVE TO USE IT, GETTING THAT BILL AND NOT KNOWING WHO'S GETTING THOSE DOLLARS, WHEN WE ARE SPENDING THAT'S ALL THE COMMENTS I CAN AND HOPEFULLY I CAN GET IN A BRIEFING WITH THE FIRE DEPARTMENT AND THEN IN BUDGET WITH WHAT THE EMS IS DOING AND WHERE OUR DOLLARS ARE GOING. THANK YOU.
>> COURAGE: SOMETHING ELSE, IF YOU WOULD LIKE TO ASK A QUESTION, GO AHEAD.
>> JUST FOR CLARIFICATION, YOU HAVE 1.4 MILLION ON SOLE SOURCE AND A LITTLE OVER A MILLION ON COMPETITIVE. IS THAT WHAT WE'RE SPENDING ON AVERAGE OR IS THAT WHAT
WE SPENT LAST YEAR? >> ON THE -- >> PAGE 9.
>> ON THE PAGE 9 ON THE PRESENTATION. THAT IS HISTORICALLY.
NOW, WHEN WE ACTUALLY BID THIS, WE'LL REPLACE THE 1.096 ANNUALLY AND THAT'S AN
ESTIMATE WORKING WITH THE FIRE DEPARTMENT. >> OKAY.
THANK YOU. >> COURAGE: I'M STILL A LITTLE UNCLEAR ABOUT DIFFERENTIATING BETWEEN A THIRD PARTY AND A DIRECT DISTRIBUTOR.
I WAS THINKING ABOUT MY CAR AND I CAN GO ONLINE AND BUY A PART NOT WHAT THE MANUFACTURER MADE AND RECOMMENDED I USE. NOW, IF I GO TO THE MANUFACTURER OR DIRECT DISTRIBUTOR WHO SELLS THE SPECIFIC PART THAT THE MANUFACTURER SAYS SHOULD GO THERE, IT'S A LOT MORE RELIABLE, TO MY WAY OF THINKING. AND I WOULD SAY WHEN WE LOOK AT THE CRITICAL COMPONENTS THAT GO ALONG WITH THESE, I DON'T KNOW IF I FEEL COMFORTABLE ABOUT A COMPANY GOING OUT AND BUYING THESE THINGS ON AMAZON FROM ALL KINDS OF MANUFACTURERS AND
[01:15:02]
HOPING THAT THEY ARE GOING TO WORK OR COUNTING ON THEIR WORK INSTEAD OF DEALING WITH A DIRECT DISTRIBUTOR WHO DISTRIBUTES THE PRODUCT BY THE MANUFACTURER.SO HOW DO WE PROTECT OURSELVES IN THAT KIND OF A CONSIDERATION?
>> WHENEVER WE DO A LOW-BID CONTRACT, IT'S NOT JUST THE PRICE ALONE THAT WE'RE LOOKING AT, WE'RE ALSO LOOKING AT SPECIFICATIONS. WE SIT DOWN WITH THE FIRE DEPARTMENT AND FOR EACH OF THESE ITEMS THEY ARE GOING TO GIVE US SPECIFICATIONS THAT WHEN A COMPANY BIDS THEY NEED TO MEET. WE ALSO SIT DOWN WITH THE FIRE DEPARTMENT PRIOR TO AWARDING MAKING SURE THIS IS A RESPONSIBLE BIDDER THAT IS PROPOSING AND MEET THOSE SPECIFICATIONS AND WORK WITH THE PRODUCT.
SO IT'S NOT JUST PRICE ALONE, WE'RE ALSO LOOKING AT THE SPECIFICATIONS AND THERE'S A QA CHECK WE DO WITH THE FIRE DEPARTMENT BEFORE AWARDING THE
CONTRACT. >> COURAGE: HAVE WE USED PRODUCTS THAT WEREN'T ACTUAL ZOLL ACCESSORIES? HAVE WE USED THOSE BECAUSE WE BOUGHT THEM FROM A THIRD PARTY OR SOMETHING AND WE FOUND THAT THEY WORK, OR HAVE WE ALWAYS USED JUST
ZOLL PRODUCTS TO GO ALONG WITH THOSE? >> THEY ARE NOT ALL ZOLL PRODUCTS. EVEN ON THE SCREEN WE'RE LOOKING AT, YOU CAN SEE WELL CHALLENGE IS ON THERE FOR THE BLOOD PRESSURE CUFFS. AS FAR AS WE'VE HAD ANYTHING THAT'S BEEN SUBPAR FROM PERFORMANCE, I WOULD ASK THE FIRE DEPARTMENT TO TALK TO
THAT. I DON'T HAVE THE EXPERIENCE. >> COURAGE: IT WOULD BE INTERESTING JUST TO HEAR IF THEY'VE HAD ANY EXPERIENCES LIKE THAT OVER THE YEARS.
SO, YOU KNOW, IT DOESN'T NEED TO BE SOMETHING WE KNOW TODAY, BUT MAYBE SOMETHING THEY COULD SHARE WITH US AS THEY LOOK AT THEIR RECORDS. OR DO WE HAVE AN ANSWER?
>> GOOD MORNING. GOOD QUESTION. I ACTUALLY DON'T KNOW.
I'M GOING TO HAND IT OVER TO ERIC MCGOWAN BECAUSE HE MAY BE AWARE OF SOME
COMPLAINTS OR CONCERNS THAT WERE REPORTED. >> COURAGE: OKAY.
THANK YOU. >> MY NAME IS ERIC MCGOWAN, SUPPLY MANAGER FOR FIRE. AS TROY INDICATED, WHEN WE BIT THESE ITEMS OUT, THERE ARE SPECIFIED ITEMS THAT WE WILL TAKE. YOU MENTIONED WELL CHALLENGE WHICH IS THE APPROVED BLOOD PRESSURE CUFF OR IF UNIT OR THE MASIMO SENSORS DESIGNED TO USE WITH THE UNIT. THE PRODUCTS ARE SPECCED OUT WORKING WITH ZOLL TO GET APPROVED PRODUCTS. LIKE YOUR CAR REFERENCE, EVERYTHING IS ORIGINAL PARTS. SO THESE ARE WHAT COME WITH THE MONITOR AND WE ONLY BUY THAT. WE DON'T USE JUST ANY BLOOD PRESSURE CUFF THAT COUPLES COUPLES OFF THE MARKET. IF THERE IS ONE BEFORE WE VET THAT OUT BEFORE IT WORKS
WITH THIS STAGE. >> COURAGE: IF WE AWARD A CONTRACT TO A THIRD PARTY, WE'RE GOING TO ENSURE WHAT THEY PROVIDE IS ZOLL PRODUCT.
>> CORRECT. THE BID SPECIFIES IT HAS TO BE THIS ZOLL PART NUMBER, THIS MOSIMO PART NUMBER OR ELECTRONIC PART NUMBER. THE THIRD PARTY VERSUS DISTRIBUTOR, JUST TO CLARIFY, THE DISTRIBUTOR WILL USUALLY BUY FROM THE MANUFACTURER. SO LOOKING AT LIKE A MED WHEELS, MED WHEELS IS A DISTRIBUTOR, NOT A THIRD PARTY. THEY ARE GOING TO BE BUYING FROM A THIRD PARTIEN RESELLING. AS LOANING AS THE COMPANY BUYS FROM THE MANUFACTURER, THAT'S A DISTRIBUTOR. THERE'S A LITTLE INTERCHANGEABILITY AND MOST OF THE COMPANIES WE DEAL WITH ARE DISTRIBUTORS.
>> VIAGRAN: I HAVE ONE MORE QUESTION. >> COURAGE: COUNCILWOMAN.
>> VIAGRAN: YEAH, IF JANE IS STILL THERE, JANE, YOU'VE BEEN SUPPLYING THE -- IF YOU COULD COME UP, YOU'VE BEEN SUPPLYING THE FIRE DEPARTMENT FOR THE LAST, WHAT IS IT, TWO TO THREE YEARS? CAN YOU SPEAK TO ANY PROBLEMS YOU'VE HAD OR HOW YOU'RE GETTING THE INFORMATION AND GETTING THE PRODUCTS AND YOU'RE KEEPING IT ON HAND, RIGHT, FOR 30 DAYS YOU HAVE THE SUPPLIES
THEY NEED? >> YES, AND ERIC AND I HAVE WORKED REALLY, REALLY WELL TOGETHER. BECAUSE AS WE SAID EARLIER, COUNCILWOMAN, THE 12 LEAD DEFIBRILLATOR SUPPLY HAS GARNISHED TREMENDOUS AMOUNT OF CREDIBILITY.
I'M TRYING TO TALK ABOUT HOW IMPORTANT THE SUPPLIES ARE EQUALLY.
BECAUSE WITHOUT THE SUPPLIES, THE DEFIBRILLATOR IS NOT GOING TO WORK.
I JUST FEEL SUPPLIES HAS NOT GOTTEN THE EQUAL RESPECT THAT ZOLL HAS RECEIVED.
AND IT'S VERY IMPORTANT, IT'S SO IMPORTANT IN MY CASE, THE MED WHEELS CASE,
[01:20:03]
THAT WE ARE A DIRECT DISTRIBUTOR. AND IT'S A VERY GOOD QUESTION, WE ARE DIRECT DISTRIBUTEDDERS WITH STRIKER, DIRECT DISTRIBUTOR WITH WATCH ALLEN THAT DOES THE BLOOD PRESSURE CUFFS, AND A DIRECT DISTRIBUTOR WITH MASIMO THAT DOES THE ACCOUNTABLE SON SOURCE HAD TO WORK TOGETHER BECAUSE THERE WAS A BACKLOG. THERE WAS SHORTAGE, JUST VERY RECENTLY BECAUSE OF THE WAR THAT HAPPENED IN THE RED SEA WITH ISRAEL, THE LINES WERE ON A SIX-WEEKS BACKLOG THAT WE HAD NEVER SEEN BEFORE.SO THAT THE RISK THAT WE RUN INTO BY GOING WITH A THIRD PARTY, THAT THIRD PARTY MAY NOT BE ABLE TO GET THE PRODUCT IN THE MANNER THAT MED WHEELS HAS BEEN ABLE TO GET THAT PRODUCT BECAUSE OF THE RELATIONSHIPS THAT WE HAVE WITH THESE MANUFACTURERS THAT WILL GIVE US PRIORITY IN GETTING ACCESS TO THAT PRODUCT.
SO, YOU KNOW, SBEDA, WE TALKED ABOUT SBEDA, PAGE 60 OF SBEDA BECAUSE OF THIS CONTRACT WHEN IT WAS ORIGINALLY AWARDED HAD THE DISTRIBUTOR ASPECT OF IT AND IT WAS MADE VERY CLEAR, IF YOU ARE GOING TO WORK WITH THE CITY OF SAN ANTONIO, WE WANT TO SCALE UP OUR SMALL MINORITY-OWNED COMPANIES. WE WANT THE MANUFACTURERS TO WORK CLOSELY WITH THE DISTRIBUTORS SO THAT NOT ONLY DO WELL WITH THE CITY, BUT WE DO WELL WITHIN THAT MANUFACTURING NETWORK, THAT MANUFACTURING COMPANY.
MY REPUTATION IS VERY -- MED WHEELS' REPUTATION IS VERY HIGH.
STRIKER, WE'RE ABLE TO GROW 41% BECAUSE OF THAT SBEDA ORDINANCE BECAUSE OF THAT
LANGUAGE. >> COURAGE: I'M GOING TO INTERRUPT BECAUSE NOW YOU SOUND MORE LIKE YOU ARE EVACUATING FOR YOUR OWN BUSINESS -- ADVOCATING FOR YOUR OWN BUSINESS RATHER THAN RESPONDING TO A QUESTION BY ONE OF THE
COMMITTEE MEMBERS. >> I UNDERSTAND THAT. THANK YOU.
>> COURAGE: AND I THINK JUDY HAD A QUESTION. >> TREVINO: I DID.
YOU WERE MENTIONING THOSE SPECIFIC ITEMS LIKE THE BLOOD PRESSURE CUFF, FOR EXAMPLE. ARE ALL THESE -- EXCUSE ME -- ACCESSORIES SOLD TO THE OTHER AGENCIES OR DOES ZOLL KEEP CERTAIN PRODUCTS THAT ONLY THEY SELL, AS FAR
AS ACCESSORIES? >> I'M NOT SURE -- >> I THINK YOUR QUESTION ARE WE I ALLOWED TO BUY THESE PRODUCTS FROM ANYBODY OTHER THAN ZOLL.
>> YES. >> THE ANSWER IS YES. TO ACQUIRE THAT PIECE OF
EQUIPMENT, WE HAD TO GO DIRECTLY TO ZOLL. >> YES.
>> THE ACCESSORIES YOU HAVE LISTED ON SLIDE 10 WE CAN BID THIS OUT AND THERE ARE A NUMBER OF DISTRIBUTORS OR THIRD PARTIES ABLE TO BID. WHEN WE TALK ABOUT A CONTRACT, IT MAY BE CONTRACTS. GO BACK TO THE SLIDE WITH ACCESSORIES, PLEASE. RIGHT THERE. SO WHEN WE'RE TALKING ABOUT LINE ITEM, WE COULD LITERALLY AWARD A DIFFERENT VENDOR FOR EACH ONE -- IT COULD BE ALTERNATE, WE COULD END UP WITH MULTIPLE CONTRACTS BECAUSE YOU ARE GOING TO LOOK BASED ON LINE ITEM AND PRICE PREFERENCE. I JUST WANTED TO CLARIFY IT'S NOT GOING TO LIKELY BE A CONTRACT, IT MAY BE CONTRACTS, DEPENDING UPON
WHAT THE BID LOOKS LIKE. >> AND THAT WAS WHY I WAS ASKING, FOR EXAMPLE, ON THE CUFF, JUST PICKING ONE HE WAS SAYING. BECAUSE YOU WILL BE ISSUING MULTIPLE CONTRACTS. WILL THEY TRY TO KEEP CERTAIN THINGS ONLY WE WOULD CONTRACT WITH THEM BECAUSE THEY DON'T DISTRIBUTE IT TO SOMEBODY ELSE?
THAT WAS MY QUESTION. >> TROY CAN CORRECT ME, BUT THE BLOOD PRESSURE CUFF, YOU MAY AWARD THAT TO VENDOR THAT ZOLL ALLOWS US TO BUY FROM A DIFFERENT VENDOR LIKE A WELL CHALLENGE PRODUCT. THAT WILL BE AWARDED OUTSIDE OF THE ZOLL CONTRACT.
THESE ARE BEING BID ON THESE LINE ITEMS. AS ERIC TALKED ABOUT WHEN WE GET THE BIDS BEFORE WE GET TO THE POINT WE'RE AWARDING, THEY WILL GO VALIDATE THE SPECS ON EACH LINE ITEM TO ENSURE IT IS VETTED AND THAT WE ENSURE IT WORKS WITH OUR ZOLL DEFIBRILLATOR. DO YOU WANT TO ADD ANYTHING FURTHER?
>> I THINK YOU GOT IT. >> SO WE WILL NOT NECESSARILY GIVE ANY OF THESE ACCESSORIES THE BID TO ZOLL. WE MAY, DEPENDING ON PRICE, BUT THAT'S NOT NECESSARILY THE REQUIREMENT. WE COULD BID ALL THESE OUT TO DIFFERENT VENDORS BECAUSE THEY'VE ALREADY GOT THE THREE PIECES OF EQUIPMENT
WE'RE PURCHASING FROM THEM SOLELY. >> EXACTLY.
[01:25:03]
THIS COULD BE AWARDED TO MULTIPLE VENDORS AND BASICALLY PROVIDES A LITTLE PREFERENCE TO OUR LOCAL COMPANIES. IN ADDITION TO THE SBEDATHAT'S ON THIS AS WELL. >> THANK YOU. >> COURAGE: LET ME ASK YOU ONE MORE SINCE WE'VE GOT THIS UP. ONE MORE QUESTION.
OUT OF ALL THOSE INDIVIDUAL ITEMS, HOW MANY DIFFERENT DISTRIBUTORS OR THIRD PARTIES WERE INVOLVED LAST TIME IN PROVIDING ALL OF THESE? WERE THERE TWO OR THREE OR FOUR CONTRACTS WITH DIFFERENT ORGANIZATIONS?
TO MEET ALL OF THOSE? >> I'M TRYING TO REMEMBER. IT WAS NOT THE EIGHT.
I THINK THERE WAS PROBABLY TWO OR THREE. I DON'T KNOW, MICHAEL, DO
YOU REMEMBER? >> YEAH, IT MAY HAVE JUST BEEN JANE AT THE TIME.
>> COURAGE: OKAY. THANK YOU. I THINK THAT'S THE END OF THE QUESTIONS THAT WE HAVE ON THIS. AGAIN, THIS WAS A BRIEFING.
DO YOU FEEL THAT THIS IS GOING TO BE GOING TO COUNCIL FOR FURTHER BRIEFING OR
INPUT? >> I THINK BASED ON OUR RECOMMENDATION, WE WOULD LIKE TO PROCEED WITH ISSUING THE BID FOR THE ACCESSORIES, AND THEN AS TROY HAD ON THE CALENDAR -- I DON'T REMEMBER THE DATE, TROY, WE'RE COMING BACK IN JUNE TO UPDATE THE
COMMITTEE AT THAT POINT. >> COURAGE: OKAY. SO IT IS JUST A BRIEFING.
IT'S GOING TO BE UP TO YOUR DEPARTMENT TO MOVE FORWARD WITH PUTTING THE BID OUT
THERE. >> THAT'S CORRECT. >> COURAGE: OKAY.
SO THERE'S REALLY NO OTHER ACTION REQUIRED BY THIS COMMITTEE.
>> NO, SIR. >> COURAGE: OKAY. WELL, THEN I THINK WE'VE CONCLUDED OUR AGENDA FOR TODAY. WE'VE GONE THROUGH ALL THE ITEMS AND IF THERE AREN'T ANY REQUESTS FROM ANY COMMITTEE MEMBER TO GO INTO OR ADD ANYTHING ELSE IN THE FUTURE, HEARING NONE, THEN WE ARE ADJOURNED.
OUR NEXT MEETING IS APRIL 9TH. THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.