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>> ALL RIGHT, WE WILL GO AHEAD AND BEGIN. THEN TIME IS NOW 2:02:00 P.M. ON APRIL 14, 2026.
THE MEETING OF THE AUDIT COMMITTEE IS NOW CALLED TO ORDER.
MADAME CLERK, PLEASE CALL THE ROLL. (ROLL CALL) WE HAVE QUORUM.
>> ALL MEMBERS, SPEAKERS, TWO ROUNDS OF COMMENTS PER ITEM WITH THREE MINUTES THE FIRST ROUND AND THREE MINUTES THE SECOND ROUND. FIRST ITEM IS APPROVAL OF THE
[Approval of Minutes ]
MINUTES. ARE THERE ANY CORRECTION TO THE MINUTES? CAN I GET A MOTION AND A SECOND TO APPROVE THE MINUTES? I HAVE A MOTION AND A SECOND. ALL IN FAVOR, SAY AYE.AYE. ALL OPPOSED, SAY NO. MOTION CARRIES.
MADAME CLERK, ARE THERE MEMBERS OF THE PUBLIC SIGNED UP TO SPEAK?
>> WE HAVE NO MEMBERS OF THE PUBLIC SIGNED UP TO SPEAK. >> ALL RIGHT.
[Pre-Solicitation High Profile Briefings ]
WE HAVE INDIVIDUAL ITEMS. WE HAVE ONE PRE-SOLICITATION AND TWO POST-SOLICITATION BRIEFINGS MADAME CLERK, PLEASE READ THE CAPTION FOR ITEM 2. I'M SORRY; AM I GOING TOO FAST?>> ITEM 2 IS A BRIEFING ON THE RELEASE OF A SOLICITATION FOR ONE CONTRACT TO PROVIDE THE CITY SAN ANTONIO WITH A DOWNTOWN ACCESSIBILITY AND MOBILITY STUDY FOR AN ESTIMATED TOTAL VALUE OF
$500,000 FOR ONE YEAR WITH ONE, ONE-YEAR OPTION TO RENEW. >> CAN WE GET THE STAFF
PRESENTATION? >> GOOD AFTERNOON, CHAIR AND COMMITTEE MEMBERS.
BEAR WITH ME THIS AFTERNOON. I THINK THE ALLERGIES ARE GETTING THE BEST OF ME, SO HOPEFULLY MY VOICE MAKES IT ALL THE WAY THROUGH HERE. THIS IS A PRE-SOLICITATION BRIEFING ON A DOWNTOWN, PROPOSED DOWNTOWN ACCESSIBILITY MOBILITY STUDY.
WE WANT TO ENGAGE A CONSULTANT TO LOOK AT VEHICULAR AND PEDESTRIAN TRAFFIC SCENARIOS.
IF WE THINK ABOUT THE CURRENT STATE OF DOWNTOWN AND WE HAVE EVENTS, SOMETIMES WE HAVE CHALLENGES MOVING VEHICLES AND PEOPLE IN AND OUT OF TOWN. IF YOU ADD IN TO THAT THE PROPOSED BALLPARK HEAR HERE AND ENTERTAINMENT ON THE SOUTHEASTERN PART OF TOWN, BOTH DEVELOPMENTS WOULD INCLUDE A LOT. WE WANT TO STEP BACK AND LOOK AT HOW WE MOVE VEHICLES AND PEOPLE IN AND OUT OF TOWN. THIS IS WHAT THIS STUDY WOULD LOOK LIKE. INITIALLY WHEN WE TALKED ABOUT IN BACK IN JANUARY, IT WAS STYLED MORE AS A PARKING FEASIBILITY STUDY. WE REALLY BROADENED IT.
PARKING IS JUST ONE OF THOSE SOLUTIONS WE WOULD BE LOOKING AT IN A BROADER MOBILITY CONTEXT.
WE REALLY WANT TO LOOK AT TRANSIT. WE WANT TO LOOK AT RIDE SHARE AND MICROMOBILITY. WE WANT TO LOOK AT ALL THOSE OPTIONS TO COME UP WITH COMPREHENSIVE SOLUTIONS HOW WE MANAGE THIS TRAFFIC WITHIN THE TOWNED FOOTPRINT.
AT THE END, WE WANT TO COMPREHENSIVELY ALIGN OUR INFRASTRUCTURE SO AS IT RELATES TO THE TOWN SPORTS ENTERTAINMENT DISTRICT, WE ARE LOOKING AT SOME NEEDED INFRASTRUCTURE IMPROVEMENTS WE NEED TO MAKE TO HELP BUSES GET IN AND OUT TO SUPPORT PARK-AND-RIDE.
OTHER INFRASTRUCTURE IMPROVEMENTS TOWN AS WELL. WE'RE IN THE PROCESS OF UPDATING ASSUMPTIONS AND PLAN TO COME TO COUNCIL IN LATE SUMMER, PROBABLY AUGUST, SEPTEMBER TIME FRAME.
ALONG THE SAME LINES, I MENTIONED COORDINATION WITH STAKEHOLDERS.
VIA IS AN IMPORTANT PARTNER AS WE THINK ABOUT THIS, TXDOT AS WELL.
WE'RE TALKING ABOUT IMPROVEMENTS IN SOME OF THE HIGHWAY SYSTEMS SO THAT WOULD BE A PART OF THESE CONVERSATIONS. THEN OUR OTHER PARTNER, OTHER STAKEHOLDERS LIKE CENTRO WILL BE KEY AS WE MOVE FORWARD AND WANT TO STAY COORDINATED WITH THEM AS WE THINK OF COORDINATING EFFORTS DOWNTOWN. EXCUSE ME. AGAIN, LOOKING AT THESE PARKING FACILITIES IN THESE BROADER, COMPREHENSIVE MOBILITY VIEW, IF WE COME TO A CONCLUSION THAT WE DO NEED TO BUILD ADDITIONAL PARKING FACILITIES, THEN THAT FEASIBILITY WOULD REALLY BE COMING IN, IN PHASE 2, WHERE WE WOULD DO SOME FEASIBILITY ANALYSIS HOW THAT GARAGE COULD PERFORM. THE LAST PIECE IS TECHNOLOGY, SO IF WE THINK ABOUT ALL THOSE DIFFERENT PLATFORMS, EVERYTHING FROM RIDE SHARE TO VIA TO PARKING, HOW CAN WE OVERLAY
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TECHNOLOGY ACROSS ALL OF THAT TO CREATE A SINGULAR PLATFORM WHERE THE USER AT THE END OF THE DAY IS ACCESSING A PLATFORM AND HAVE SOMETHING THAT ALLOWS IT TO BE AN EASY USER-FRIENDLY EXPERIENCE IN TERMS OF HOW THEY PLAN THEIR TRIP DOWNTOWN. THAT WILL BE PART OF LOOKING AT THIS AS WELL. THEN LASTLY WILL, WE CERTAINLY WANT TO LEVERAGE A LOT OF THE STUDIES DONE TO DATE. YOU SAW A PRESS RELEASE, I THINK A MONTH AGO, WHERE WE DID A JOINT STUDY WITH CENTRO TO LOOK AT TOWN PARKING. WE WANT TO LEVERAGE ALL THE WORK TODAY TO INCLUDE TRAFFIC MODELING AND SCENARIOS BUILT. WE WOULD SHARE WITH THE CONSULTANT AS WELL. AND THEN AT THE END OF THIS STUDY, WE REALLY WANT ACTI ACTIONABLE, SHORT-TERM AND LONG-TERM SOLUTIONS. THIS ISN'T, "LET'S STUDY FOR A LONG PERIOD OF TIME AND MAYBE TWO OR THREE YEARS DOWN THE ROAD IMPLEMENT SOMETHING." NO, WE WANT TO IMPLEMENT AS WE GO AND DEFINE SHORT-TERM SOLUTIONS THAT WE CAN IMPLEMENT AND THEN DEFINE THOSE LONG-TERM SOLUTIONS WE WANT TO WORK TOWARDS.THIS SOLICITATION TYPE WILL BE RFP, TERMS OF ONE-YEAR CONTRACT WITH A ONE-YEAR RENEWAL..
THE RENEWAL IS IN CASE WE NEED TO DO ADDITIONAL WORK TO SUPPORT GOING PAST THE FIRST ONE-YEAR TERM. THE ESTIMATED VALUE IS $500,000 AND TRIED TO LOOK AT A NUMBER OF OTHER STUDIES DONE IN OTHER CITIES TO GET A BALLPARK IDEA. THE RANGE WAS PRETTY SIGNI SIGNIFICANT, SO WE TOOK OUR BEST ESTIMATE BASED ON WHAT WE NAUGHT, WHAT WE BELIEVED THE SCOPE TO BE, AND HAVE SET A VALUE OF $500,000. WE'RE PROPOSING TO FUND FROM THE PARKING FUND, OUR PARKING ENTERPRISE FUND. IT'S GOT DOLLARS AVAILABLE, SO THIS WOULD SUPPORT THE ENTIRE PARKING SYSTEM AND PARKING IN SUPPORT OF A LARGER TRANSPORTATION EFFORT. REAL QUICK HERE, I WON'T GO THROUGH THE OUTREACH ON THE LEFT-HAND SIDE. WE'LL GO THROUGH THE NORMAL OUTREACH CHANNELS THAT WE TYPICALLY DO. ON THE RIGHT-HAND SIDE, WE HAVE THE PROPOSED EVALUATION VOTING MEMBERS FOR YOU AND WILL INCLUDE MYSELF, JOHN, ONE OF OUR CITY MANAGERS; CRAIG HOPKINS, CHIEF INFORMATION OFFICER; MILLER, OUR CHIEF DOWNTOWN OFFICER; SHANNON ; WYATT, DIRECTOR OF PLANNING; OUR DEPUTY ASSISTANT DIRECTOR OF FINANCE; AND SANCHEZ, A SENIOR VICE-PRESIDENT OF PLANNING AND DEVELOPMENT. HERE YOU SEE THIS SOLICITATION REQUIREMENTS. EXPERIENCE BACKGROUND AND QUALIFICATIONS AT 30 POINTS, PROPOSED PLAN AT 35 POINTS.
65 POINTS ARE AROUND THOSE TWO CATEGORIES. PRICING AT 10 POINTS.
THEN WE ALLOCATED 10 POINTS FOR SBE PRIME AND 10 POINTS LOCAL PREFERENCE AND 5 FOR VETERANS, BASED ON OUR CURRENT PROOF POLICIES. THIS SLIDE I NEED TO MENTION IS DIFFERENT THAN THE ONE IN YOUR PACKET FROM FRIDAY. I'M SORRY. LAST WEDNESDAY.
THE PACKAGE YOU ORIGINALLY GOT HAD A LONGER TIME FRAME. WE WERE NOT GOING TO GET UNDER THAT TIME -- I WOULDN'T HAVE GOTTEN TO COUNCIL UNTIL AUGUST OR SEPTEMBER WITH THE CONTRACT BOARD. WE HAVE ACCELERATED THAT HERE BECAUSE OUR GOAL IS TO GET THIS CONSULTANT BACK FOR YOUR CONSIDERATION FOR CITY COUNCIL IN JUNE.
THAT IS THE BIGGEST DIFFERENCE BETWEEN LAST WEEK AND THIS SLIDE.
WE WOULD RELEASE NO LATER THAN THE END OF THIS WEEK AND IT WOULD BE OUT FOR ABOUT 30 DAYS WITH PROPOSALS DUE MAY 18. WE WOULD COMMIT TO A PRETTY TIGHT EVALUATION PROCESS TO GET EVALUATIONS DONE AND COMPLETED VERY QUICKLY TO GET INTO CONTRACT NEGOTIATIONS IN THAT LATE MAY/EARLY JUNE TIME FRAME WITH A GOAL OF BEING ON THE CITY COUNCIL CONSIDERATION ON JUNE 18. AGAIN, PRETTY ACCELERATED TIMELINE, BUT THIS IS SOME IMPORTANT WORK WE WANT TO GET A CONSULTANT ON BOARD AND GET STARTED.
I MENTIONED THE INFRASTRUCTURE WORK WE'RE DOING AND UPDATING THAT IS HITTING THE SAME TIME FRAME AROUND AUGUST OR PROBABLY SEPTEMBER OF THIS YEAR. SO THIS WILL FEED INTO THAT AND REALLY NEED TO ALIGN THAT WORK, SO THAT'S WHY WE'RE PROPOSING THIS ACCELERATED TIMELINE AND WILL TARGET THAT JUNE 18 DATE. WITH THAT, MA DAM CHAIR AND COMMITTEE MEMBERS,
THAT COMPLETES MY PRESENTATION AND HAPPY TO ANSWER QUESTIONS. >> THANK YOU.
WE TALKED ABOUT THIS BEFORE, AND I JUST WANT TO KIND OF BRING SOME THINGS UP.
I DON'T REALLY HAVE QUESTIONS. IN TERMS OF DOWNTOWN PARK, IF YOU COULD BE VERY SPECIFIC WHEN WE'RE PUTTING OUT THERE WHAT WE'RE CONSIDERING FOR THIS ST STUDY, WHAT THEY'RE CONCERNING -- ONE SIDE OF THE BLOCK, BOTH SIDES OF THE BLOCK. I KNOW THERE ARE AREAS OF TOWN
[00:10:06]
PEOPLE PUT UP THEIR OWN SIGNS, "FOR RESIDENTS ONLY." IF IT'S A CITY STREET, IT'S NOT FOR RESIDENTS ONLY. DO WE LOOK AT PARKING BY PERMIT ONLY, IDENTIFYING THOSE SPACES TOWN? THE THIS IS KING WILLIAM AREA. DURING CERTAIN WEEKENDS, THEY WILL BRING OUT THEIR BLUE AND GREEN TRASH CANS TO KEEP PEOPLE FROM PARKING IN AND AROUND THEIR YARD. I DON'T WANT TO SEE THAT HAPPEN ANYMORE.THAT'S NOT WHAT THE BLUE AND GREEN TRASH CANS ARE FOR, NOT FOR THEM TO RESERVE PARKING SPACES FOR FRIENDS. THAT IS STREET PARKING. I WANT TO TAKE THAT INTO CONSIDERATION WHEN I LOOK AT EVERYTHING WE HAVE AVAILABLE. THE OTHER IS IF WE CAN IDENTIFY THE LOTS THAT DO NOT OPEN OR DO NOT OFFER PARKING OVER THE WEEKEND -- AND THIS IS SURFACE PARKING LOTS LIKE AROUND THE SCHOOL, SURFACE PARKING LOTS OF RETAILERS THAT CLOSE THAT UP -- BECAUSE AS WE MOVE DOWNTOWN, I NEED EVERYBODY IN THE TOWN AREA TO UNDERSTAND THERE'S AN OPPORTUNITY FOR THEM TO MAKE MONEY AND REALLY CONTRIBUTE TO THE FACT THAT MAYBE WE DON'T NEED TO BUILD ANOTHER GARAGE IF WE HAVE THE LOTS THERE. BUT UNDERSTANDING THE TECHNOLOGY WHERE THEY CAN CHARGE COULD BE SOMETHING THAT COULD POSSIBLY BE HELPED WITH BY THE CITY OF SAN ANTONIO IF AND WHEN WE DECIDE ON WHAT SORT OF SYSTEM TO PAY FOR PARKING DOWNTOWN.
AND THEN THE SCHOOL COULD GET THEIR PORTION OR RETAIL STORE COULD GET THEIR PORTION, AS WELL AS THE CITY. THAT'S WHAT I WANT TO MAKE SURE WE ARE CONSIDERING WHEN WE TALK THAT AND HAVE THE TECHNOLOGY TO KIND OF MANAGE THAT AS WE LOOK AT WHAT IT TAKES TO MOVE PEOPLE AROUND DOWNTOWN. IDEALLY, AND I KNOW SOME OF US HAVE BEEN TO NEW YORK.
I DON'T WANT TO SEE ELEVATOR PARKING LOTS WHERE PEOPLE ARE PUTTING CARS THERE.
COULD IT POSSIBLY HAPPEN? YES, BUT WHAT I WOULD REALLY LIKE TO SEE IS PEOPLE USING THE FACT THAT T TOWN DOWNTOWN IS WALKABLE AND WE HAVE VIA TRANSPORTATION THAT CAN GET US FROM ONE LOCA LOCATION, AND LOOKING AT HOW WE CAN GET PEOPLE FROM, LET'S SAY THE MARKET SQUARE, TO THE BASE THE BASEBALL FIELD OR SOMEWHERE OVER BY THE TOME -- DOME TO THE BASKETBALL AREA AND WE UTILIZE THAT AREA AS WE THINK OF DOWNTOWN AS A WHOLE OR THE CITY OF SAN ANTONIO AS A WHOLE. OUR SPORTS AND ENTERTAINMENT DISTRICT IS TRULY A DISTRICT THAT GOES FURTHER THAN WHAT WE HAVE PRESENTED FIRST AND FIRST FOR THIS STATE RIGHT NOW.
THOSE ARE JUST MY COMMENTS. THANK YOU. I APPRECIATE THIS.
I THINK IT WILL BE VERY HELPFUL AS WE MOVE FORWARD AND HELP MAKE THE DECISIONS.
I'M SURE MY COMMITTEE MEMBER, WILL HAVE COMMENTS AS WITH EARL. >> THAN THANK YOU FOR THE PRESENTATION. THIS IS A MASSIVE PROJECT THAT -- I GUESS -- GETTING UNDERWAY DOWNTOWN, AND I'M SUPPORTIVE OF IT. BLESS YOU.
BUT, YOU KNOW, HOW WE GET PEOPLE AROUND DOWN THERE IS HONESTLY ONE OF THE MOST COMMON QUESTIONS I GET, RIGHT? NUMBER ONE IS, MARC, WHAT WILL THIS COST ME? AS I'VE SAID FROM THE BEGINNING, WE HAVE TO MAKE SURE THAT THIS PROJECT DOWNTOWN, THE COST DOES NOT FALL ON THE BACKS OF OUR CITIZENS. IN TERMS OF HOW WE GET PEOPLE AROUND IN THIS STUDY, THAT'S OBVIOUSLY REALLY IMPORTANT BECAUSE THE WHOLE CITY NEEDS TO BE ABLE TO ENJOY WHAT WE DO DOWNTOWN, AND THAT INCLUDE GETTING THERE AND GETTING AROUND AND GETTING OUT OF THERE AS EASILY AS POSSIBLE. I GUESS WHAT I WANT TO UNDERSTAND IS THE SCOPE OF THIS STUDY. WHAT ARE WE DOING TO MAKE SURE WE'RE AVOIDING GETTING DUPLICATIVE WORK OF SOME OF THE THINGS THAT VIA AND TXDOT AND
OUR OWN TRANSPORTATION OFFICE HAS BEEN DOING? >> THAT'S A GREAT QUESTION, AND THERE ARE PARTNERS. THOSE ARE STAKEHOLDERS WE WILL HAVE ENGAGED IN THIS PROCESS.
TO THE EXTENT THAT WE'VE ALREADY DONE WORK, VIA HAS DONE AD LOT OF PLANNING WORK AROUND THEIR ROU ROUTES, THEIR RAPID TRANSIT LI LINES. WE WILL TAKE ALL OF THAT INTO CONSIDERATION, PROVIDE ALL THAT WORK TO THE CONSULTANTS, SO THEY CAN LOOK AT IT.
[00:15:01]
BUT TO YOUR POINT, THIS IS REALLY LOOKING AT TRYING TO COMPREHENSIVELY LOOK AT A NUMBER OF DIFFERENT MOBILITY OPTIONS IN TERMS OF HOW WE SOLVE THIS, AND HOPEFULLY IT DOESN'T INCLUDE -- I SHOULDN'T STAY "HOPEFULLY IT HAS -- AT THE END OF THE DAY, WE'RE NOT GOING INTO THIS HOPING TO BUILD A PARKING GARAGE BUT OPINION THE TIME WE'RE DONE PLANNING WE DON'T HAVE TO BUILD A PARKING PROJECT DOWNTOWN. THERE ARE OTHER WAYS TO SOLVE THIS PROBLEM AND THESE CHALLENGES. IN TERMS OF THE SCOPE, NOTE IT IS MORE THAN THE PROPOSED PROPOSED ENTERTAINMENT DISTRICT WE WILL LOOK AT AREAS OUTSIDE OF DOWNTOWN WHEN WE THINK OF VIA PARK AND RIDE. THOSE NODES, WHERE CAN WE CREATE NODES WHERE WE CAN CONGREGATE PEOPLE OUTSIDE OF TOWN BUT THEN MOVE THEM IN AND OUT OF DOWNTOWN? IT'S LOOKING AT THOSE OPTIONS AND SCENARIOS TO GIVE FUSS ACTIONABLE SOLUTIONS THAT WE CAN BOTH DO SHORT-TERM AND LONG-TERM. IT'S GREAT WE'RE LOOKING AT THAT , ALL OF DOWNTOWN. I FOCUS ON THE SPORTS AND ENTERTAINMENT DISTRICT BECAUSE IT'S COMING, AND WE WILL SPEND A LOT OF MONEY ON IT. YOU KNOW, I HEAR FROM MY RESIDENTS ALL THE TIME, HOW IS THIS GOING TO BE DONE RIGHT? TRANSPORTATION AND PARKING AND ALL OF THAT IS A BIG PART OF IT WHAT ARE THE TECHNICAL QUALIFICATIONS THAT WILL BE REQUIRED? OF THE RESPONDENTS? ARE WE REQUIRING PRIOR EXPERIENCE IN STUDYING MOBILITYFOR THE FOLKS THAT ARE GOING TO BE RESPONDING HERE? >> YES, SIR. WE WILL BE LOOKING AT ASKING THEM TO GIVE US THEIR QUALIFICATIONS AS IT RELATES TO THE SCOPE OF WORK.
THEN WE'RE AING ASKING THEM TO GIVE SPECIFIC EXAMPLES OF ENGAGEMENTS THAT ARE SIMILAR.
>> I WAS GOING TO STAY, ARE WE LOOKING FOR PEOPLE INVOLVED WITH SPORTS ENTERTAINMENT DISTRICTS?
>> NOT SPECIFICALLY SPORTS ENTERTAINMENT DISTRICTS. THEY CAN DO THAT BUT IS REALLY
ABOUT TRANSPORTATION PLANNING, DOWNTOWN. >> AROUND ARENAS, AT LEAST,
RIGHT? >> THEY WILL HAVE EXPERIENCE AROUND LARGE VENUES -- MAY NOT BE AN ARENA -- PLACES WHERE YOU HAVE LARGE VOLUMES OF PEOPLE YOU NEED TO MOVE IN AND OUT.
THAT'S THE EXPERIENCE WE'RE LOOKING FOR. >> YEAH, OKAY.
WELL, YOU KNOW, WE'RE SPENDING A LOT OF MONEY ON THE STUDY, SO TO THE EXTENT THAT WE CAN MAKE SURE IT'S REALLY TAILORED TO WHAT WE'RE DOING DOWN THERE AND NOT OVERLAPPING WITH SOME OF THE OTHER FOLKS, I THINK THAT WOULD BE BENEFICIAL. THANKS, CHAIR.
>> GREAT. >> THANK YOU FOR THE PRESENTATION.
JUST A COUPLE OF QUICK COMMENTS, REALLY. I APPRECIATE WE'RE LEVERAGING THE CENTROS STUDY BECAUSE IT'S THERE. I WANT TO MAKE SURE WE'RE BRINGING THAT IN. I WANTED TO KNOW, IS THERE ACTIONABLE -- BECAUSE IT SAYS HERE DATA-DRIVEN RECOMMENDATIONS . SO RECOMMENDATIONS IN LIGHT OF WHAT'S COMING WITH CONSTRUCTION PROJECTS, OBVIOUSLY ARENA AND CONVENTION CENTER EXPANSION. ARE THOSE WITHIN THE NEXT YEAR?
WHAT? >> AS THEY DO THAT, AS THEY LOOK AT THAT MODELING AND SIMULATE WHAT THAT LOOKS LIKE, WHAT WE'RE LOOKING FOR IS LATER THIS SUMMER AND AROUND THAT SEPTEMBER TIME FRAME TO HAVE DRAFT SOLUTIONS RECOMMENDED BY THE CONSULTANT SO THAT REALLY WE WANT TO MAKE SURE AS WE THINK ABOUT THIS PIECE THAT IT ALIGNS WITH THE INFRASTRUCTURE CONVERSATION WE'RE GOING TO HAVE. WE TALKED ABOUT THE FACT THAT WE'RE GOING TO UPDATE THOSE ASSUMPTIONS AND BE BACK IN SEPTEMBER. SOME OF THOSE, FOR EXAMPLE, HELP VIA WITH PARK-AND-RIDE, SO ACCESSING THE THOMPSON CENTER, BEING ABLE TO GET IN AND OUT OF THERE WHEN BIG EVENTS ARE HAPPENING, ARE PART OF THE RECOMMENDATIONS.
ALL OF THAT NEEDS TO COMPREHENSIVELY FIT TOGETHER AND ALIGN AND WILL WORK OFF THE SAME SET OF ASSUMPTIONS AND ASSUME WE'RE SOLVING FROM SEVERAL DIFFERENT PERSPECTIVES.
>> OKAY. AND THEN THESE FOLKS ARE OBVIOUS I WILL GOING TO TALK TO ALL THE STAKEHOLDERS IN THE AREA. WHERE DOES THAT STUDY INVOLVE, I GUESS, COMMUNITY OR FOLKS IN THE
NEIGHBORING AREA? >> SO WE'RE DOING COMMUNITY CAN ENGAGEMENT IN A LOT OF OTHER AREAS -- FOR EXAMPLE, THE DEPARTMENT OF TRANSPORTATION PLANNING GRANT.
THERE'S A LOT OF PUBLIC ENGAGEMENT AS WE THINK ABOUT THAT CONNECTIVITY TO THE EAST SIDE TO THE WEST SIDE. WE DIDN'T ANTICIPATE DOING ADDITIONAL ENGAGEMENT HERE.
THIS SCOPE IS REALLY FOCUSED ON DATA-DRIVEN SOLUTIONS. >> TECHNICAL.
OKAY. >> YEAH, IT'S REALLY THE TECHNICAL ANALYSIS AROUND
TRAFFIC PATTERNS. >> YEAH. >> HOW PEOPLE GET DOWNTOWN TODAY. HOW DOES IT LOOK LIKE IT IN THE FUTURE, ASSUMING THESE THINGS
GET BUILT. >> GOT IT. >> HOW DO WE BUILD A
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COMPREHENSIVE TRANSPORTATION PLAN AROUND THAT? >> UNDERSTOOD. OKAY.
I MEAN, SIMILAR TO WHAT COUNCILMAN WHYTE SAID, WE SAW THIS IN THE COMMUNITY ENGAGEMENT ON THE SPORTS AND ENTERTAINMENT DISTRICT. MOST OF THE RESIDENTS IN DISTRICT 8 ATTEND GAMES AND BACKTIVITIES. IT'S REALLY GETTING DOWNTOWN THAT IS BURDENSOME. THIS WILL HOPEFULLY ALEVE YACHT. THANK YOU FOR THE PRESENTATION.
>> THANK YOU. >> ALL RIGHT, I THINK THAT'S IT FOR QUESTIONS.
WE'LL MOVE ON TO THE NEXT ITEM. >> THANK YOU. >> THANK YOU, BEN.
[Post-Solicitation High Profile Briefings ]
>> MADAME CLERK, PLEASE READ THE CAPTION FOR ITEM 3. >> APPROVAL TO PROCEED WITH SCHEDULING ONE CONTRACT FOR CITY COUNCIL CONSIDERATION FOR THE FINANCE DEPARTMENT TO CONDUCT A STUDY TO DETERMINE PROJECTED COST OF SERVICE IMPACTS AND IDENTIFY NEW REVENUE OPPORTUNITIES FOR THE PROPOSED SPORTS AND ENTERTAINMENT DISTRICT FOR ESTIMATED TOTAL
VALUE OF $316,350. >> CAN WE GET A STAFF PRESENTATION?
>> YES, MA'AM. GOOD AFTERNOON, CHAIR AND MEMBERS OF THE COMMITTEE.
TROY ELLIOT, CHIEF FINANCIAL OFFICER. AS MENTIONED, WE'RE BRINGING BACK FOR YOUR CONSIDERATION A POST-SOLICITATION BRIEFING, MEANING WE HAVE COMPLETED THE EVALUATION PROCESS, SPECIFICALLY FOR THE DISTRICT STUDY FOR THE SPORTS AND ENTERTAINMENT DISTRICT PROGRAM. JUST AS A REFRESHER, THE SCOPE THAT THE RESPONDENS WERE PROPOSING ON WAS ISSUED AS A REQUEST FOR PROPOSAL. WE WERE LOOKING FOR QUALIFIED FIRM TO REALLY PROPOSE ON TWO DIFFERENT PIECES. ONE IS A COST OF SERVICES TO ACTUALLY RUN THE DISTRICT AS IS BEING BUILT OUT. AS BEN MENTIONED, DISTRICTS CAN BE COMPRISED OF A LOT OF MOVING PARTS: EXPANDED CONVENTION CENTER, PROPOSED NEW NBA ARENA, OPPORTUNITIES AT THE ALAMO DOME, AND OTHER PIECES GOING ON AT THE SAME TIME.
WHAT WE'RE ASKING THE CONSULTANT TO DO IS CREATE A SCALABLE MODEL AND WHAT IS A COST OF THOSE SERVICES TO RUN THAT DISTRICT AND IS SCALABLE BASED ON THE NUMBER OF EVENTS HAPPENING AT THE TIME. FOR EXAMPLE, DO WE HAVE AN EVENT OR CONCERT AT THE ALAMO DOME AND CONVENTION AT THE CONCEPTION CENTER AND ARE THE SPURS IN THE PLAYOFFS? WHAT WOULD THAT TAKE TO RUN IN TERMS OF TRAFFIC CONTROL? THAT WILL CHANGE BASED ON THE NUMBER AND SIZE OF EFFECTS AND COST OF ASSOCIATED TRAFFIC CONTROL.
THE SECURITY FOR THE DISTRICT AS WELL AS EMERGENCY SERVICES FOR FIRE AND EMS AND MAINTAINING THAT DISTRICT. AT THE END OF THE CONTRACT, HAVING A SCALABLE MODEL WE CAN ANTICIPATE AND MODEL, WHAT WILL BE THE COSTS ASSOCIATED WITH RUNNING A NEW DISTRICT PUT IN PLACE? ON THE FLIP SIDE, THE SECOND COMPONENT OF THE SCOPE IS LOOKING FOR NEW REVENUE OPPORTUNITIES, PREPARING A REVENUE FORECAST.
BOTH MODELING WOULD BE OVER A PERIOD OF 30 YEARS, APPROXIMATELY, SO WE CAN SEE WHAT THAT IMPACT IS GOING TO BE AND ROLL INTO BUDGETARY PROCESSES.
IT LOOKS AT WHAT ARE, WHAT HAPPENS TO OUR PRIMARILY OUR SALES TAX REVENUE, FOR EXAMPLE, AS WE BUILD THE DISTRICT? ARE THERE NEW REVENUE OPPORTUNITIES TO EVALUATE AT SIMILAR DISTRICTS PUT IN PLACE TO SUPPORT COST OF SERVICES AND RUNNING THESE DISTRICT AND ALSO BENEFIT OUR GENERAL FUND? SO LOOKING AT THOSE TYPE OF OPPORTUNITIES.
AT THE END OF THE DAY, THIS WAS A REQUEST FOR PROPOSALS. THE PROPOSED TERM IS THROUGH APRIL 2027. THE RESULTS OF THIS STUDY WILL ALSO HELP INFORM SOME OF THE OTHER STUDIES GOING ON AT THE SAME TIME AND POTENTIAL CONVERSATIONS WITH SOME OF THE STAKEHOLDERS AS WE MOVE FORWARD THE ESTIMATED VALUE -- THIS IS DIFFERENT THAN WHAT YOU HAD IN YOUR PACKETS -- IS $350,000. WHEN WE DID THE PRE-SOLICITATION, WE WERE TARGETING $350,000. THE BID WE GOT BACK AND THE VENDOR WE RECOMMEND IS PROPOSING $316,000. WE'D LIKE TO HAVE A LITTLE CUSHION OR CONTINGENCY OF $34,000 FOR ANYTHING UNANTICIPATED. THE BASE CONTRACT WITH THE VENDOR WOULD BE $316,000 WITH THE CONTINGENCY UP TO $350,000. FUNDING SOURCE IS THE HOT REDEMPTION AND CAPITAL FUND, A PORTION OF OUR HOT PERFORMER OR HOT FUND.
THAT REDEMPTION AND CAPITAL FUND IS USED FOR FUNDING CAPITAL IMPROVEMENTS AND REDEEMING DEBT, WHICH IS WHAT WE'RE PLANNING ON DOING AS PART OF THE HOT REDEMPTION CAPITAL FUND IN THE FUTURE. THIS IS ALSO A NEW CONTRACT. THIS WAS A TWO-PHASE APPROACH.
WE HAD THE WRITTEN EVALUATIONS THAT THE COMMITTEE SCORED AND JUST AS A REFRESHER, THE COMMITTEE IS COMPRISED OF OUR DEPUTY MANAGER; GORZELL, MYSELF, JUSTINA DATE, FREDDIE MARTINEZ.
[00:25:09]
THE COMMITTEE EVALUATE THE WRITTEN SCORING AND BASED ON THOSE WRITTENNING SCORES, WE MADE THE RECOMMENDATION TO MOVE FORWARD FOR THE ACTUAL INTER INTERVIEWS.THE ONE THING I WILL MENTION IS THAT WE RECEIVED FOUR RESPONSES ONE RESPONSE THE COMMITTEE EVALUATED OR READ THROUGH BUT DIDN'T POTENTIALLY EVALUATE BECAUSE IT DIDN'T ACCOMPLISH THE ENTIRE SCOPE OF SERVICES. THEY HAD A GOOD CONCEPT FOR PRODUCING RENU IN THE DISTRICT BUT DIDN'T MEET THE DETAIL OR MINIMAL REQUIREMENTS OF PERFORMING A COST OF SERVICES ANALYSIS AND REVENUE FORECAST. WE TEEMED THEM NON-RESPONSIVE AND MOVED FORWARD WITH THREE ON THE INITIAL SCORING MATRIX. YOU CAN SEE ON THE INITIAL SCORING WE HAD EXPERIENCED BACKGROUND QUALIFICATIONS OF 30 POINTS. PROPOSED PLAN OF 35 FOR A TOTAL OF 65. THEN WE HAD OUR PRICING AT 10. 10, LOCAL PRESENCE AT 10.
VETERAN AND SMALL-OWNED BUSINESS PROGRAM AT 5 POINTS. YOU CAN SEE THE SCORING BASED ON THE INITIAL SCORE MATRIX AND HOW THEY FARED WH WHEN I VALUATED.
ONE COMPANY GOT THE LOCAL PREFERENCE OF 5 OUT OF THE TOTAL OF 10.
FIVE POINTS IS INDICATIVE OF HAVING A SUBSTANTIAL BUSINESS PRESENCE IN SAN ANTONIO WITH 20% OF THE WORKFORCE LOCATED LOCALLY OR HAVING 100 OR MORE EMPLOYEES VENDOR A, TOTAL OF APPROXIMATELY 64 POINTS. 58.77 AT THE END OF THE DAY FOR B.
THEN C AT 49.20. WE ASKED THE VENDORS FOR A SERIES OF FOLLOW-UP QUESTIONS, WHICH THEY RESPONDED TO BEFORE WE ACTUALLY MOVED INTO THE ORAL INTERVIEWS.
WE USED THOSE AS PART OF OUR FINAL RECOMMENDATION OR FINAL EVALUATION.
AFTER THE INTERVIEWS, YOU CAN SEE HOW THEY CHANGED. I WOULD SAY CLOSE ALIGNMENT ON THE BACKGROUND AND QUALIFICATIONS. IN THIS PIECE, THE ONE THING THAT SET A APART FROM EVERYBODY ELSE IS A DETAILED, ROBUST PROPOSED PLAN, AND AS WE LOOKED THROUGH THAT AND INTERVIEWS, THAT RESULTED IN 56.8 POINTS FOR VENDOR A, RESULTING IN A TOTAL OF 64.95 COMPARED TO THE OTHER VENDORS. WITH THAT, I'VE ALREADY TALKED A LITTLE ABOUT THE FOUR RESPONSES. ONE WAS TEAMED NON-RESPONSIVE FOR FAILING TO EMIT ALL THE REQUIREMENTS. WE DID OUR DUE DILIGENCE FROM A CITY AUDITOR'S OFFICE, CITY ATTORNEY'S OFFICE, AND FINANCE PERSPECTIVE. WITH THAT, CHAIR, I WILL BE HAPPY TO ANSWER QUESTIONS. WE'D LIKE TO RECOMMEND THIS TO MOVE FORWARD TO THE FULL COUNCIL FOR CONSIDERATION ON THE CITY COUNCIL A SESSION AGENDA ON APRIL 30.
THANK YOU. >> THANK YOU. THIS WILL BE INDIVIDUAL CONSIDERATION,
CORRECT, IF WE MOVE IT FORWARD? >> WE'RE PLANNING ON KEEPING IT ON CONSENT BUT COULD BE INDIVIDUAL IF THAT'S SOMETHING THE COMMITTEE WOULD LIKE TO CONSIDER.
>> I WILL MOVE THAT WE KEEP THIS ON INDIVIDUAL BECAUSE IF NOT, SOMEBODY'S GOING TO PULL IT; AND BECAUSE IT'S HIGH PROFILE, EVEN THOUGH IT FALLS WITHIN THE CITY MANAGER'S PURVIEW, HE DIDN'T NEED TO COME TO IT, I THINK IT'S IMPORTANT THAT EVERYTHING REGARD TO SPORTS AND ENTERTAINMENT DISTRICT GETS DISCUSSED BY THE FULL COUNCIL. I WOULD LIKE TO SEE WHO VENDOR A, B, AND C ARE, JUST BECAUSE THE LACK OF LOCAL PREFERENCE AND ALL OF THESE.
I KNOW THIS WILL BE HARD AND NOT EASY, BUT I DON'T FEEL COMFORTABLE SENDING THIS ON CONSENT; I WOULDN'T WANT TO -- I THINK SOMEBODY WILL PULL IT ANYWAY.
LET'S LEAVE THIS ON. I'D LIKE TO MOVE THIS FORWARD TO COUNCIL AS AN INDIVIDUAL ITEM.
OKAY. DO I NEED TO MAKE A FORMAL MOTION TO DO THAT? NO? OKAY, ALL RIGHT. WE'LL MOVE IT OUT.
WE HAVE A MOTION BUT UNDERSTAND IS GOING TO BE LISTED AS INDIVIDUAL.
TROY, YOU WILL PROBABLY NEED TO DO A PRESENTATION JUST BECAUSE I KNOW THIS COUNCIL.
THEY WILL ASK ABOUT THE COMPANY LOCAL PREFERENCE, WE JUST -- YOU KNOW, IT'S A BIG ASK IN TERMS OF THIS DISTRICT STUDY. WE JUST NEED TO SEE WHAT THAT PLAN IS REGARDING ALL OF THESE
THINGS IN TERMS OF SCENARIOS AS WE MOVE FORWARD. >> CERTAINLY.
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WE'LL SWITCH THE FOCUS FROM A PROCESS FOCUS MORE TOWARDS THE ACTUAL ROBUST PRESENTATION READYTO GO. >> THANK YOU; I APPRECIATE THAT DO I HAVE ANY OTHER COMMENTS?
>> YEAH, BRIEFLY. I AGREE WITH THE COM CHAIR. IT PROBABLY WOULD BE PULLED. SO MAY AS WELL. AND I AGREE WITH WHAT YOU SAID, KEEPING IN TERMS OF THE PROCESS JUST SO I'M CLEAR, THIS PARTICULAR STUDY IS LOOKING AT A COST OF SERVICE IMPACT ANALYSIS, RIGHT; AND THEN NUMBER TWO, THESE FOLKS ARE GOING TO TELL US THE NEW AND INNOVATIVE REVENUE OPPORTUNITIES THAT THEY HAVE COME UP WITH, THAT WE CAN HAVE DOWN HERE.
>> YEAH, BASED ON THEIR EXPERIENCE WITH OTHER DISTRICTS, WHAT OTHER NEW OPPORTUNITIES MAY BE AVAILABLE, NOT ONLY LOOKING AT THE NEW REVENUE OPPORTUNITIES BUT BASE REVENUES AND HOW THOSE
MAY BE IMPACTED AND GROWN. >> RIGHT. >> SALES TAX, THEY WILL NOT BE FOCUSED ON I GUESS WHAT WE CALL THE PLEDGED REVENUES. AS WE PRESENTED TO COUNCIL IN THE PAST, OUR PFZ OR HOT REVENUES ARE PRETTY MUCH ALREADY ANALYZED.
>> YEAH, I KNOW WHAT THE CHAIR'S CONCERNS ARE, AND I HOPE THAT WHEN WE DO GET TO DISCUSS THIS, THAT FOLKS REALIZE WE ARE JUST DEALING WITH, IN THIS PARTICULAR STUDY, THOSE TWO THINGS.
I AM GLAD THAT WE'RE LOOKING AT THE NEW REVENUE OPPORTUNITIES THAT WE CAN PUT DOWN THERE BECAUSE, AGAIN, TO ME THE WHOLE PURPOSE OF THIS PROJECT IS TO CREATE ECONOMIC DEVELOPMENT AND REVENUE FOR OUR CITY. WE NEED TO MAXIMIZE WHATEVER WE DO DOWN THERE IN TERMS OF REVENUE THAT COMES IN TO SAN ANTONIO THAT WE CAN GO USE FOR ALL BASIC NECESSITIES THAT WE
NEED AROUND THE CITY. THANKS, CHAIR. >> YES, SIR.
>> OKAY, IS THERE ANY OTHER DISCUSSION? SO WITH THAT, I'LL MAKE THE MOTION WE MOVE THIS TO A SESSION ON INDIVIDUAL? DO I HAVE A SECOND? WE HAVE A MOTION AND A SECOND. ALL THOSE IN FAVOR? AYE.
ALL OPPOSED? MOTION CARRIES. OH. YEAH.
>> I HAVE A QUICK QUESTION ON THE STUDIES, WHETHER IT'S ACCESSIBILITY STUDY OR THE COST OF SERVICE STUDY. EPM USE THAT IN SOME WAY? HOW DOES THAT INFLUENCE OR
IMP IMPACT? THAT'S DIFFERENT, RIGHT? >> THE EPM WILL SEE THE RESULT OF SOME OF THIS WORK. THIS IS BEING DONE BY SEPARATE CONSULTANTS.
>> I UNDERSTAND THAT. I GUESS -- >> YEAH. AT THE END OF THE DAY,
WE WANT AS MUCH ALIGNMENT AS WE CAN. >> YEAH.
>> IF YOU LOOK AT THE STUDY AS GEORGE WENT OVER IT, BEING DONE LATE SUMMER.
WE WANT THAT TO LINE UP WITH THE MOBILITY STUDY AS WELL. >> YEAH.
>> BECAUSE DEPENDING ON HOW WE SOLVE FOR TRANSPORTATION, RIGHT, THAT MAY AFFECT --
>> BENEFITS. >> -- TRAFFIC CONTROL WE NEED. THAT AFFECTS SAPD.
>> RIGHT. >> IT'S ALL CONNECTED AT THE END OF THE DAY AND REALLY ARE GOING
TO USE T THAT TO MANAGE AS WELL. >> OKAY, THANK YOU.
>> ALL RIGHT, SO THAT MOTION CARRIES. WE WILL MOVE TO THE NEXT ITEM, WHICH IS VERY SIMILAR TO THIS ITEM. I'M SORRY.
MADAME CLERK, PLEASE READ THE CAPTION FOR ITEM 4. >> APPROVAL TO PROCEED WITH SCHEDULING ONE CONTRACT FOR CITY COUNCIL CONSIDERATION FOR THE FINANCE DEPARTMENT TO PROVIDE EXECUTIVE PROGRAM MANAGEMENT SUPPORT SERVICES FOR THE PROPOSED SPORTS AND
ENTERTAINMENT DISTRICT IN TOWN SAN ANTONIO. >> YES. SIMILAR TO WHAT WE TALKED ABOUT WITH THE STUDY ON THE DISTRICT STUDY. THIS IS ALSO A POST-SOLICITATION BRIEFING FOR THE EXECUTIVE PROGRAM MANAGER FOR THE SPORTS AND ENTERTAINMENT DISTRICT.
BRINGING FORWARD A RECOMMENDATION TO MOVE FORWARD. I ASSUME BASED ON PRIOR DISCUSSION THE COMMITTEE'S DESIRE WILL BRING THIS FORWARD TO COUNCIL IN A SESSION AS WELL AS AN INDIVIDUAL ITEM. AT A VERY HIGH LEVEL, YOU KNOW, I THINK TO THE COUNCILWOMAN'S QUESTION A WHILE AGO, THERE'S A LOT OF MOVING PIECE IN THE DISTRICT.
I THINK WE, AS STAFF, HAVE DONE AN EXCELLENT JOB OF KIND OF IDENTIFYING THESE PIECES, PUTTING PLENARY TIMELINES TOGETHER. THIS EPM WILL BE PART OF A STAFF-LED OR STAFF TEAM TO ACTUALLY BRING ALL THOSE PIECES OF THE PUZZLE TOGETHER.
WHEN WE TALK ABOUT PIECES OF THE PUZZLE, WE HAVE THE INFROM STRUCTURE COMPONENT, ALL THE STUDIES WE HAVE BEEN TALKING ABOUT THIS AFTERNOON, AND BRINGING THOSE PIECES TOGETHER, TRACKING TO MAKE SURE THEY'RE BROUGHT FORWARD TO RESOLUTION AND HOW THEY'RE FIT INTO THE ACTUAL PUZZLE. YOU HAVE THE BUILDING OF AN NBA SPURS ARENA.
YOU HAVE THE CONVENTION CENTER EXPANSION. POSSIBLE IMPROVEMENTS TO THE
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ALAMO DOME. MAKING SURE ALL THOSE PIECES ARE MOVING TIMELY AND BASED ON THE CADENCE AND PUTTING THE PROJECT MANAGEMENT RIGOR AROUND THAT IS WHAT THIS EPM WILL BE ACTUALLY FACILITATING OR WORKING WITH STAFF TO DO THAT. AS A REMIND HER, THE SOLICITATION WAS REQUESTED FOR QUALIFICATIONS. WHEN WE MET IN THE PRE-SOLICITATION, THE PROPOSED TERM WAS A LITTLE SHORTER AS WE HAVE GONE THROUGH THIS AND ARE PROPOSING PROBABLY EXPANDED TERM OF FIVE YEARS WITH FIVE ONE-YEAR OPTIONS FOR A TOTAL OF TEN YEARS. TV THE REASON IS BECAUSE THIS PROJECT IS A LONG-TERM PROJECT.WE SOMEWHAT WANT CONSISTENCY FROM TODAY THROUGH THE BUILDING OF THE NBA ARENA, THE OPENING AFT ARENA, AND OTHER COMPONENTS WITH THE MIXED-USE FACILITIES IN THE FUTURE.
IN THE EVENT THAT WE NEED TO PIVOT, WE HAVE THE ABILITY TO TERMINATE THE CONTRACT.
IN THE EVENT THERE'S A CHALLENGE , MOVE FORWARD WITH SOMEBODY ELSE.
WE HAVE A LOT OF FLEXIBILITY IN THAT PROPOSED TERM, BUT WE'RE GOING TO HAVE AN OVERARCHING CONTRACT WITH THE BASE TERMS OF FIVE YEARS WITH FIVE ONE-YEAR OPTIONS.
I'LL TALK A LITTLE ABOUT THE ESTIMATED VALUE, BUT THE TOTAL CONTRACT VALUE WE WILL RECOMMEND TO ACTUALLY BE ESTIMATED TO PROPOSE UPON COMPLETION OF PHASE 1 -- AS WE WORK THROUGH TALKING ABOUT THE AIRPORT, IT'S BEEN A VERY SUCCESSFUL MODEL IN MANAGING EPM AND DEVELOPMENT PROGRAM. AT THE AIRPORT, VERY SIMILAR PROCESS.
IT WENT FORWARD WITH PHASE 1 AND AS PART OF PHASE 1, WE PUT TOGETHER A BUDGET ASSOCIATED.
THEN WE IDENTIFIED ALL THE FUTURE COMPONENTS THAT HAD TO HAPPEN AND CAME BACK TO COUNCIL WITH A FUTURE PHASE DOLLAR AMOUNT. WE WILL PROPOSE THE SAME THING HERE. THE FUNDING SOURCE IS REALLY TWO DIFFERENT COMPONENTS, AND I TALKED A LITTLE ABOUT THIS LAST TIME. CAPITAL PROJECT FUNDS, ONCE WE HAVE THE DEBT ISSUED, WE'RE ABLE TO CAPITALIZE COSTS AND MAKE THEM PART OF THE PROJECT TO PAY FOR COSTS ASSOCIATED WITH THE EPM, AS LONG AS THEY'RE WORKING ON THE IDENTIFIED PROJECT.
FOR EXAMPLE, ONCE WE HAVE A DESIGN CONSTRUCTION PROJECT FOR THE CONVENTION CENTER CONSTRUCTION, ANY WORK ASSOCIATED WITH THE CONVERSION EXPANSION CAN BE CHARGED AND CAPITALIZE AS PART OF THE COST OF THE PROJECT. A LOT OF THE COSTS WE'RE TALKING ABOUT NOW ARE INCURRED UNDER THIS CONTRACT. THERE'S NOT A PROJECT OUT THERE SUCH AS THE CONVENTION CENTER. WE DON'T HAVE THE COMPONENTS FOR INFRASTRUCTURE MOVING FORWARD Y YET. WE DON'T HAVE THE ALAMO DOME YET.
THERE'S NOTHING TO CAPITALIZE BUT WILL USE THE HOT FUND TO INITIALIZE THE COST AND FLIP OVER TO THE CAPITAL PROJECT FUNDS ONCE WE HAVE PROJECTS AVAILABLE AND ONGOING.
AS I MENTIONED, WE'RE TALKING ABOUT A MULTIPHASE PROJECT HERE AND PHASE 1 SCOPE OF WORK WILL INCLUDE AT A MINIMUM THE PLAN PLANNING. AS I MENTIONED, THERE'S A LOT OF MOVING PIECE AND NEED TO BRING ALL THOSE PIECES TOGETHER, PUT PROJECT MANAGEMENT RIGOR AROUND PIECE, AND COME UP WITH A PROJECT SCHEDULE AND CADENCE TO ACTUALLY MAKE SURE ALL THESE PIECES ARE IN SYNC. HOW IS THE INFRASTRUCTURE BUILT IN TERMS OF THE BUILDING OF THE NBA ARENA AND MIXED-USE DEVELOPMENT AND CONVENTION CENTER? THAT NEED TO BE MONITORED AND SYNCED UP. IN THE EVENT THEY'RE NOT SYNCED UP, ESCALATION PROCESS THROUGH RIGOROUS GOVERNANCE PROCESS ARE IN PLACE.
WE TALKED ABOUT GOVERNANCE AND PROJECT ORGANIZATION. KI IT'S XENA A PROJECT LIKE THIS. HOW IS THIS ESCALATED? WHO IS THIS ESCALATED TO? WHAT IS THE COMMUNICATION THROUGH THE STEERING COMMITTEE AND CITY COUNCIL? TALK ABOUT THE COORDINATION, FOR EXAMPLE, WITH THE CONVENTION CENTER FEASIBILITY PLAN.
WE HAD TO DUST IT OFF, LOOKING AT COST ESTIMATES, HAVING SOMEBODY REPRESENT THE CITY AND ACTUALLY LOOKING OVER OUR SHOULDER TO MAKE SURE ESTIMATES ARE CORRECT AND VALID FROM A TIMING STANDPOINT AND BUILDING OUT THE CONVENTION CENTER. THERE'S BEEN A LOT OF CONVERSATION WITH THIS COUNCIL ABOUT THE DEVELOPMENT OF A DASH BOARD, BOTH INTERNALLY FOR CITY USE BUT ALSO FOR THE PUBLIC AND TRANSPARENCY. THAT WOULD BE A COMPONENT OF THE FIRST PHASE AS WELL. WHAT ARE THE PROCUREMENT DELIVERY METHODS? AS WE MOVE THROUGH AND WANT TO BUILD THE CONVENTION CENTER, IS IT A CMAR, DESIGN BUILD? WHAT SOLICITATION WILL WE USE FOR THE DESIGN? LOOKING AT ALTERNATE DELIVERY METHODS. COORDINATION OF THE INFRASTRUCTURE PLAN.
ALSO I THINK THIS IS A KEY ONE, BUT SINCE THE SPURS ARE BUILDING THE NBA ARENA WITH A SEPARATE CONSTRUCTION PROJECT, KEEPING IT IN SYNC. USING THE EPM TO WHERE TO REDUCE
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COSTS. FOR EXAMPLE, IF THE CONVENTION CENTER IS BEING BUILT OR EXPANDED AND THE NBA ARENA IS BUILT AT THE SAME TIME, ARE THERE OPPORTUNITIES TO LEVERAGE REQUESTS FOR STEEL? AND DECREASE THOSE COSTS BASED ON PURE VOLUME THAT WE NEED COMBINING THE TWO PROJECTS? WE WILL LOOK AT THOSE INNOVATIVE THINGS.AS WE CONTINUE PAST PHASE 1, THE FUTURE PHASES WILL BE DEVELOP FORWARD AS MORE INFORMATION BECOMES AVAILABLE. THE POST-INITIAL TERM FOR PHASE 1 WOULD BE THROUGH MARCH 2027.
ESTIMATED VALUE IS APPROXIMATELY $6 MILLION. THAT IS COMPARABLE AND IN LINE WITH WHAT THE AIRPORT WAS TO GET PRELIMINARY ITEMS COMPLETED. THEN AGAIN THE SAME FOR THE FUNDING SOURCE BEING THE CAPITAL PROJECT FUNDS VERSUS THE HOT REDEMPTION AND CAPITAL FUND.
IN TERMS OF THE VALUATION, WE HAD EIGHT RESPONSES, PRETTY ROBUST RESPONSES, AND NUMBER RESPONSES. WE DID NOT DO AN INITIAL WRITTEN EVALUATION AND WENT THROUGH ALL OF THEM. THERE WERE A COUPLE QUESTIONS WE WANTED TO GET ANSWERED PRIOR TO MOVE INTO THE FULL EVALUATION. WE DECIDED TO SEND OUT A LIST OF QUESTIONS TO ALL THE POTENTIAL RESPONDENTS. SOME OF THOSE -- FOR EXAMPLE, ONE WAS GETTING ADDITIONAL INFORMATION OF, "WHERE HAVE YOU DONE THIS WORK BEFORE IN A LEAD CAPACITY?" AS A REMINDER, EXPERIENCED BACKGROUND QUALIFICATIONS WAS 50 POINTS.
PROPOSED PLAN, 25 FOR A TOTAL OF 75. THEN WE HAD 10 FOR SBE.
10 FOR LOCAL PREFERENCE. FIVE FOR VETERAN FOR A TOTAL OF 100.
AFTER THE INTERVIEWS AND EVALUATION OF THE WRITTEN RESPONSES, YOU CAN SEE THE SCORING IS HOW IT LAID OUT. VENDOR A STOOD OUT IN TERMS OF EXPERIENCED BACKGROUND AND QUALIFICATIONS AND PROPOSED PLAN FOR A TOTAL OF 68 POINTS. THEN YOU CAN LOOK THROUGH THE SIDE. THERE WAS, I GUESS, GROUPINGS. YOU CAN SEE B THROUGH E CLOSELY ALIGNED. THEN YOU HAVE F THROUGH H. THERE'S A CONTRACTOR REQUIREMENT OF 14% FOR SMALL BUSINESS THAT HAD TO BE MET AS A MINIMUM REQUIREMENT TO BE CONSIDERED FOR THIS EVALUATION. YOU CAN ALSO SEE LOOKING AT THE LOCAL PREFERENCE PROGRAMS, THERE ARE NUMBER OF FIRMS WHO RECEIVE 5 OR 10 POINT AND ONE VENDOR WHO GOT 5 POINTS FOR VETERAN-OWNED SMALL BUSINESS. IN TERMS OF THE DUE DILIGENCE, AS I MENTIONED, WE HAD EIGHT RESPONSES RECEIVED AND NO MATERIAL REFINDINGS OUT OF THE EIGHT.
AGAIN, WE'D LIKE TO MOVE THIS FORWARD FOR YOUR CONSIDERATION WITH THE FULL COUNCIL ON APRI APRIL 30. WITH THAT, THAT CONCLUDES MY PRESENTATION AND COULD BE HAPPY
TO ANSWER ANY QUESTIONS YOU HAVE. >> ALL RIGHT, THANK YOU.
AGAIN, THIS IS ONE I THINK THAT WE NEED TO LEAVE ON INDIVIDUAL CONSIDERATION AS WE LOOK AT THIS . WHEN WE HAVE THE CONVERSATION, TROY, IN TERMS OF EXPERIENCE AND BACKGROUND QUALIFICATIONS, THIS TELLS ME VENDOR A HAD A LOT MORE EXPERIENCE.
I'M HOPING IT WAS EXPERIENCE AND NOT QUALIFICATIONS THAN THE REST OF OUR VENDORS DID.
MAYBE IT WAS BACKGROUND QUALIFICATIONS. THAT'S IMPORTANT TO KNOW AS WE MOVE FORWARD IN TERMS OF HOW WE'RE DOING THIS. NOW, THE OTHER THING I WOULD LIKE PRESENTED TO FULL COUNCIL IS, AGAIN, IF WE COULD GET THAT VISUAL OF THE MAP OF WHAT THIS LOOKS LIKE AND WHAT THIS PROJECT MANAGER IS GOING TO BE RESPONSIBLE FOR. I DON'T WANT COUNCIL MEMBERS TO BE CONFUSED AND THINK THAT THEY'RE GOING TO BE RESPONSIBLE FOR MORE THAN WHAT IS IN -- WHAT WE HAVE AGREED TO WITH THE STATE AS THE SPORTS AND ENTERTAINMENT DISTRICT.
WE HAD A LOT OF CONVERSATION OVER THE LAST WEEK AND A HALF ABOUT WHEN WE TALK ABOUT DOWNTOWN, ABOUT THE MARKET SQUARE, ABOUT SOFT WITH PAL FIELD, ABOUT -- SOFTBALL FIELD -- THAT'S WHAT I CALL IT. THE BATHE BASEBALL FIELD, PAST THE TOME.
I WANT TO MAKE SURE WE'RE LOOKING AT WHAT WE EXPECT WITH EPM, THE EXECUTIVE PROGRAM MANAGER TO ACTUALLY MANAGE. THIS HAS WORKED REALLY WELL. I THINK IT WILL WORK REALLY WELL HERE. PART OF THIS IS SETTING THE STANDARDS AND SHOWING THE
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COUNCILMEMBERS, "THIS IS WHAT IT LOOKS LIKE." YOU AND I HAVE BOTH BEEN HERE BEFORE WHERE WE SEND THEM SOMETHING, AND THEN THEY'RE LIKE, "WELL, I THOUGHT THEY WERE GOING TO DO THAT, TOO." "THAT'S NOT WHAT WE -- THAT WASN'T THE BOUNDARY OR STANDARD." LET'S MAKE SURE THAT WE -- THAT'S WHY I WANT TO SET THIS UP. I LOOK FORWARD TO MOVING THIS FORWARD.I THINK IT WILL BE KEY. I THINK IN SOME PROJECTS, EXECUTIVE PROGRAM MANAGER IS THE WAY TO GO, AND WE HAVE SEEN THAT WORK, AND I WANT TO SEE US USE IT HERE.
I JUST DO NOT WANT TO SET THE COUNCIL'S EXPECTATIONS THAT THEY'RE GOING TO TAKE CARE OF, YOU KNOW, A LOT, A LOT MORE THAN WE HAD INTENDED AND WE HAD GONE INTO AN AGREEMENT WITH THE SPURS AND WITH THE STATE AS WE ASKED FOR THIS SPECIAL DESIGNATION. I MAKE THE MOTION.
DO I HAVE A SECOND? WE HAVE A MOTION AND A SECOND. LET'S CONTINUE THE CONVERSATION
WHO'D LIKE TO GO FIRST? >> THANKS, CHAIR. SO ON THE SCORING, I MEAN, A HUGE DISPARITY BETWEEN NUMBER 1 AND1 AND NUMBER 2. DID WE NOT HAVE A BUNCH OF
QUALIFY IF APPLICANTS APPLY FOR THIS? >> I DON'T THINK IT'S NOT THAT YOU DIDN'T HAVE A BUNCH OF QUALIFIED APPLICANTS. WHEN WE'RE LOOKING AT THE SCORING -- AND IN THE EARLIER PART OF THE PRESENTATION, WHEN WE WENT THROUGH WRITTEN PROPOSALS, WE ASKED FOR WRITTEN CLARIFICATION. ONE OF THE KEY THINGS WAS, "PLEASE DESCRIBE TO US EXAMPLES WHERE YOU HAVE LED A DISTRICT OF THIS SIZE, YOU PERFORMED IN THIS ROLE." ALL THE FIRMS HAVE EXPERIENCE IN SOME PIECE OF IT, BUT WE WERE
LOOKING FOR BROADER BREADTH OF EXPERIENCE OVERARCHING. >> RIGHT.
>> THAT'S WHAT DROVE SOME OF THE DISPARITY. >> WELL, I MEAN, IT WASN'T EVEN CLOSE. VENDOR A IS THE WAY TO GO. I WILL SAY THAT IN THE PAST SIX MONTHS OR SO, I HAVE MET WITH A LOT OF LOCAL SAN ANTONIO BUSINESSES THAT FEEL LIKE THEY ARE BEING OVERLOOKED AND THAT THE CITY IS NOT DOING THEIR PART TO MAKE SURE THEY GET SOME OF THESE CONTRACTS. SPECIFICALLY AS IT RELATES TO WHAT IS COMING WITH THIS SPORTS AND ENTERTAINMENT DISTRICT, I MET WITH SEVEN OR EIGHT FOLKS THE OTHER WEEK AT A COFFEE SHOP THEY SAID, "MARC, WE WANT TO BE A PART OF THIS IN SOME SHAPE, FORM, OR FASHION." TO ME, THERE WILL BE SO MUCH WORK TO GO AROUND HERE IN TERMS OF CONTRACTORS, ENGINEERS, ARCHITECTS -- ON AND ON AND ON. I DO HOPE THAT WE ARE GOING TO MAKE SURE THAT OUR LOCAL FOLKS GET A PIECE OF THE PIE. I THINK THAT IS EXTREMELY IMPORTANT. I ALSO WANT TO MAKE MENTION HERE OF SOME OF MY COLLEAGUES JOINING ME ON THAT DASH BOARD, RIGHT, THAT WE'RE GONNA PUT TOGETHER, I THINK, TO MAKE SURE THAT THE CI CITY, THAT WE TRANSPARENTLY DO THIS HIRING AND THAT THE CITY, THE CITIZENS OF SAN ANTONIO, ARE GOING TO GET TO SEE EVERY STEP OF THE WAY WHO IS HIRED; WHAT CONNECTION THEY HAVE TO SAN ANTONIO; HOW MANY JOBS ARE CREATED; WHAT THEY'RE GOING TO BE DOING; THE WHOLE THING. SO WHOEVER THIS EPM ENDS UP BE BEING, I THINK, AT LEAST IN SOME RESPECTS, WE'RE GOING TO HAVE TO WORK WITH THE EPM TO GET US THE INFORMATION.
I MEAN, IS THIS EPM GOING TO KEEP TRACK OF EXACTLY WHO IS WORKING ON EACH ASPECT OF THIS
PROJECT? >> THEY WILL BE MONITORING ALL THE DIFFERENT COMPONENTS AND ALL
THE DIFFERENT PIECES OF THE PUZZLE. >> OKAY.
WELL, I THINK THAT'S GREAT, AND I GUESS WE NEED TO HAVE SOMEBODY THERE, THEN, THAT KNOWING WE WILL HAVE THIS DASHBOARD AND IS GOING TO BE RESPONSIBLE FOR PUTTING THE INFORMATION IN THERE FOR OUR CITIZENS TO SEE. NOW, IN TERMS OF BEING RESPONSIBLE FOR THE ACTUAL WORK -- THE EPM IS DESCRIBED, I THINK IN ONE OF SHE'S SLIDES, AS SORT OF A LIAISON TO THE SPURS PROGRAM MANAGER? WHO EXACTLY IS RESPONSIBLE? WHO IS ULTIMATELY ACCOUNTABLE? LET'S SAY SOMETHING GOES WRONG WITH THE SPURS ARENA OR WITH SOME STREET OUTSIDE OF THE
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ARENA. SOMETHING GOES WRONG -- IT TAKES TOO LONG; IT'S OUT OF BUDGET.WHOSE DESK DOES THAT FALL ON? >> I GUESS A COUPLE OF THINGS AND WILL LAY OUT THE PROCESS, STEPPING BACK A LITTLE IT. THE EPM WILL REPORT DIRECTLY AND TAKE DIRECTION FROM THE CITY.
ONE PIECE THEY WILL BE RESPONSIBLE IS THE GOVERNANCE FRAMEWORK, FOR EXAMPLE.
THAT FRAMEWORK IS GOING TO BE KIND OF THE KEY AS FAR AS KEEPING IN TERM WITH THE SPURS AND THEIR EPM -- THAT LIAISON, AS YOU MENTIONED. AS THINGS POP UP, IT FLOATS THROUGH THE GOVERNANCE PROCESS, THE PROCESS IS BUILT TO IDENTIFY ISSUES TIMELY AND COMMUNICATE THOSE ISSUES TIMELY. THROUGH THIS PROCESS, HOPEFULLY IT NEVER GETS TO A POINT WHERE SOMETHING IS GOING TOTALLY WRONG AND ONE REASON WE'RE HIRING THE EPM TO ACCOMPLISH THAT GOVERNANCE PROCESS TO IDENTIFY THESE THINGS IN ADVANCE. ALL THE DECISIONS MADE WILL BE
MADE BY THE CITY. >> SO THE CITY WILL MAKE THE DECISIONS, AND THE EPM IS GOING
TO BE RESPONSIBLE FOR IMPLEMENTING THOSE DECISIONS. >> THAT'S CORRECT.
>> SO AGAIN, BACK TO MY EXAMPLE, LIKE LET'S SAY THE STREET OUTSIDE OF THE NEW ARENA TAKING TWICE AS LONG TO GET IT RIGHT THAN IT SHOULD HAVE AND COMES IN 1.5 TIMES OVER THE BUDGET.
WHO'S ACCOUNTABLE THERE? >> THE EPM WILL MONITOR THE PROCESS BUT ULTIMATELY WHO IS ACCOUNTABLE IS THE CONTRACTOR WHO WILL BE DEVELOPING THAT STREET, PAVING THAT STREET, BUILDING THAT STREET. THE EPM WILL HAVE THE MONITORING .
IN THE EVENT SOMETHING WENT WRONG, IT WILL BE REPORTED. IF THERE'S AN ISSUE WITH THE STREET, IT WILL BE ON THE CONTRACTOR TO ACTUALLY RECOMMEND DID TH THAT.
REMEDY THAT. >> THE EPM CAN SAY, "I TRIED TO DO THE OVERSIGHT AND TRIED TO PUSH THE CONTRACTOR. AND TOOK TOO LONG." THAT'S IT? THERE WILL BE NO PENALTIES? I DON'T WANT TO GET INTO THE INCENTIVE-LADEN CONTRACT THAT BEN AND I TALKED ABOUT THE OTHER DAY. I UNDERSTAND THAT CAN'T BE PART OF THE CONTRACT GOING FORWARD. IT JUST SEEMS TO ME THAT WE ARE HIRING SOMEBODY TO OVERSEE AND COORDINATE THE WHOLE THING, BUT THEY'RE IN A POSITION WHERE IF THINGS GO WRONG, THEY CAN JUST
> I THINK ONE THING I WILL SAY AS WE WORK THROUGH THE CONTRACT Select to skip to this part of the video">SAY, "IT'S NOT OUR FAULT." >> I THINK ONE THING I WILL SAY AS WE WORK THROUGH THE CONTRACT PROVISIONS, ONE THING THAT WILL BE IN THE CONTRACT IS IN THE EVENT THERE IS ISSUES, FIRST OF ALL, GOVERNANCE PROCESS WILL BE DESIGNED TO RESOLVE THAT. IN THE EVENT WE'RE NOT SATISFIED WITH THE PERFORMANCE OF THE EPM, WE WILL GIVE TIME TO CURE AND IF THEY'RE NOT CURING, WE'LL
TERMINATE FOR CONVENIENCE. THAT'S THE ULTIMATE HAMMER. >> HOW WOULD THAT -- WOULD IT EVEN BE POSSIBLE ON A PROJECT OF THIS SCALE TO FIRE AN EPM AND THEN BRING SOMEBODY ELSE IN AND GET THEM UP TO SPEED ON EVERYTHING AND STILL HAVE THE PROJECT MOVE ON TIME?
>> LET ME STOP YOU THERE. I DON'T WANT OUR TEAM TO GET INTO "WHAT-IFS." THAT'S A "WHAT-IF." THERE'S PROBABLY EXAMPLES THEY CAN BRING YOU THIS HAS HAPPENED IN OTHER CITIES. IS IT POSSIBLE? I WILL SAY YES, IT'S POSSIBLE TO DO THAT BECAUSE THERE'S GOING TO BE SAFEGUARDS WITHOUT. IT'S NOT ONE PERSON RUNNING IT.
IS THERE ANYTHING REGARDING THIS , OTHER THAN WHAT-IFS, BECAUSE WE CAN DO THAT ALL DAY.
IS THERE ANYTHING REGARDING THIS OVERVIEW AND SELECTION OF THE VENDOR?
>> YEAH, AND CHAIR, I DON'T WANT TO GO DOWN A RABBIT TRAILS ON HYPOTHETICALS, BUT I THINK THIS DOES DIRECTLY RELATE TO THE CONTRACT THAT WE'RE GONNA BE ASKED TO APPROVE AT COUNCIL A
SESSION. >> LET'S GET TO A SESSION BECAUSE I CAN TELL YOU RIGHT NOW IF I DON'T THINK ANYBODY THAT FANNERED AS MANY POINTS AS THIS, GARNERED AS MANY POINTS AS THIS VENDOR, IS THE TYPE OF VENDOR THAT WOULD RISK THEIR REPUTATION ON THAT.
WE CAN SAVE THAT FOR A SESSION. YOU CAN BRING EXAMPLES. WE WILL HAVE THE VENDOR'S NAME OUT THERE BY THEN, AND I KNOW MY -- WE WILL LEAVE IT ON INDIVIDUAL.
I KNOW MY COUNCIL COLLEAGUES KNOW HOW TO USE GOOGLE AND WILL GOOGLE AWAY.
LET'S -- ANYTHING ELSE? >> THAT'S IT. >> OKAY.
ANYBODY ELSE? PEN, WOULD YOU LIKE TO --? >> SURE. JUST ON THAT POINT, WE
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CAN ELABORATE MORE IN A SESSION ON THAT PIECE. AT THE END OF THE DAY, IT'S WHAT TROY SAID. WE SHOULD NOT WAKE UP ONE MORNING AND BE SURPRISED SOMETHING HAPPENED. WE HAVE AN EPM ON BOARD. IF SPURS HAVE THEIR OWN CONSULTANTS ON THEIR OWN ARENA AND ARE RESPONSIBLE FOR THAT PROJECT.THEY HAVE TO BE SYNCDS UP. SO TO USE YOUR EXAMPLE, WE WILL HIRE A DESIGN TEAM THAT WILL WORK ON THAT SAME SCHEDULE TO HAVE INPUT. THE CONTRACTOR WILL KNOW WHAT THE TIME FRAME IS AND WILL ALL BE IN COMMUNICATION. IF THERE STARTS TO BE AN ISSUE BECAUSE OF SOME PROBLEM, THAT SHOULD GET ELEVATED IMMEDIATELY SO WE'RE IN PROBLEM-SOLVING MODE TO KEEP IT ON SCHEDULE. IF THE EPM, AT THE END OF THE DAY HAS TO BE ABLE TO PERFORM -- THEY HAVE TO BE ABLE 20 COORDINATE ALL THOSE ACT ACTIVITIES TO OUR SATISFACTION.
WE KNOW ISSUES WILL HAPPEN. WE SEE THAT HAT THE AIRPORT. WHAT IS THE SYSTEM WE HAVE IN PLACE TO CORRECTLY IDENTIFY AND REMOVE AND MOVE THEM FORWARD? WE CAN GET INTO MORE OF THAT AS
WE TALK ABOUT THE A SESSION ITEM ON THE 30TH. >> CAN I ASK ONE FOLLOW-UP? HOW DO THEY GET PAID? AS THE PROJECT GOES ALONG? UP FRONT?
>> WE DEFINE "TASK" -- I APOLOGIZE -- AS A VALUE IN A SET NUMBER OF HOURS TO DELIVER THAT WE'RE TRACKING THAT ALONG WITH THE OTHER BUDGET DARE ARY PIECES.
>> WE CAN SET IT UP BASED ON THE MILESTONES. >> YEAH, BASED ON THE MILESTONES. ONCE THEY COMPLETE THOSE, WE WILL ACCEPT THEM AND PAY THEM.
>> THANK YOU. >> THANKS, CHAIR. SO AS SOMEONE COMING IN NEWER TO ALL OF THIS, WE HAVE THREE DIFFERENT HIGH-PROFILE SOLICITATIONS WE'RE LOOKING AT HERE, ALL TOUCHING ON THE SPORTS ENTERTAINMENT DISTRICT. IS THERE ANY WAY, LIKE FOR FUTURE ITER RIGS, YOU CAN PAINT, LIKE CHAIR SAID, A MAP, MOSAIC OF THE GREATER WHOLE? I'M NOT ASKING YOU TO PUT SOMETHING ON A SLIDE BUT MORE OF THE WAY WE DISCUSS IT.
IT'S LIKE I'M TRYING TO TRACK WHAT PIECES OF THE SCOPE FOR THE ENTERTAINMENT DISTRICT ARE TOUCHED ON. "DID WE ALREADY TOUCH THIS?" WHEREVER YOU CAN HELP US LEAN FORWARD AND BE LIKE, "HEY, WE DID A GAP ANALYSIS HERE, CITY OF SAN ANTONIO, AND DETERMINED THESE PIECES WEREN'T COVERED BUT THESE ARE." HOWEVER YOU CAN HELP US DIGEST IT SO WE CAN PROVIDE THE PROP PER SUPPORT TO IT WOULD BE WELCOME.
AND THEN I THINK THAT'S THE MAIN THING I HAD A QUESTION ON. IS THAT SOMETHING YOU GUYS WOULD -- AND NOT TRYING TO CREATE WORK FOR YOU, BUT JUST IN THE WAY YOU BRIEF IT TO US, TO ARTICULATE
IT. >> I DON'T THINK THAT SHOULD BE AN ISSUE AND SHOULD BE ABLE TO OUTLINE FOR YOU WHAT'S CONTEMPLATED IN THE DISTRICT AND THEN CAN CERTAINLY SHOW YOU THE CONSULTANTS WE HAVE ENGAGED, SCOPE OF WORK THEY'RE WORKING ON.
WE HAVE A VARIETY IN A LOT OF AREAS, TO YOUR POINT. I THINK I UNDERSTAND WHAT YOU'RE
LOOKING FOR AND THINK WE CAN PUT SOMETHING TOGETHER. >> I APPRECIATE THAT, BEN AND TROY. AND THEN I HAVE SOMETHING ELSE BUT CAN'T REMEMBER NOW.
GO AHEAD. >> ALL RIGHT. WE'LL COME BACK IF YOU REMEMBER.
COUNCILMEMBER? >> THANK YOU. THANK YOU FOR THE PRESENTATION.
ALSO, I THINK A MAP WOULD BE HELPFUL TO REMIND OURSELVES WHAT ALL OF THIS ENTAILS, WHETHER IT'S ACCESSIBILITY AND CONVENTION CENTER PLAN. THERE'S SO MANY THINGS.
THAT'S IMPORTANT. DOES THAT INCLUDE THE TOWER? >> THE TOWER?
>> THE TOWER -- >> NO, MA'AM. >> THAT'S WHY A MAP WOULD BE
HELPFUL. >> I KNOW WE KEEP REFERRING TO THE AIRPORT AND THINK IN A LOT OF WAYS, YES, WE NEED THE EPM BECAUSE IT'S A LARGE PROJECT. THE AIRPORT IS ALSO, WE ALL KNOW IT'S NOT A NEW CONCEPT. THE AIRPORT -- THIS IS A COMPLETELY NEW CONCEPT AND THINK BECAUSE OF THAT, HOW WE'RE COMMUNICATING TO THE NEIG NEIGHBORHOODS AROUND THAT IS JUST -- IT HAS TO BE PART OF EVERY PLAN. THESE LAST THREE SLIDESHOWS, I DON'T FEEL LIKE HIT ON COMMUNITY ENGAGEMENT. AGAIN, I UNDERSTAND AN EPM LIKE THE AIRPORT -- YES, I HAVE BEEN THERE TOWARD IT AND IT'S RUN, I THINK, VERY WELL.
IT'S NOT A NEW CONCEPT. THIS IS ENTIRELY NEW FROM START TO FINISH.
HOW DO WE REALLY MAKE SURE THAT WE'RE INCORPORATING? WHERE DOES COMMUNITY ENGAGEMENT
[01:00:06]
FIT IN? DID ANY OF THESE VENDORS BRING IN THE COMMUNITY ENGAGEMENTPIECE AT ALL? >> I THINK THAT'S A VERY GOOD POINT.
THE EPM, COMMUNITY ENGAGEMENT, THE MAP WILL BE HELPFUL AS FAR AS WHO IS DOING WHAT FROM A SCOPE STANDPOINT -- TO YOUR POINT, COMMUNITY ENGAGEMENT. THE EPM WON'T DO COMMUNITY ENGAGEMENT BUT PROGRAM MANAGER WILL TRACK WHEN IT WILL HAPPEN, WHO WILL DO IT, AND WHO IS BEING COMMUNICATED WITH. AS PART OF THE OVERALL PROGRAM PLAN AND PROJECT.
I THINK TO YOUR POINT, WHEN WE ACTUALLY PUT THAT OVERARCHING PLAN TOGETHER, YOU WILL SEE ALL THE PIECES. WHO'S ACTUALLY DOING THE COMMUNITY ENGAGEMENT?
AND THE ROLE OF THE EPM IN TERMS OF MANAGING IT. >> OKAY.
>> I JUST WANT TO STEP IN HERE BECAUSE, REMEMBER, WE ARE AUDIT. >> I KNOW.
I HEAR YOU. >> IN TERMS OF COMMUNITY ENGAGEMENT, WE NEED TO LOOK AT THAT FROM OUR -- I DON'T WANT TO -- I DO NOT WANT TO STEP ON MY PLANNING COMMITTEE'S TOES.
>> UNDERSTOOD. I GOT IT. ON THE DASH BOARD, THAT WAS INCORPORATED IN THESE PROPOSALS, IS IT A REAL-TIME DASHBOARD? HOW ARE WE ...?
>> IN THE BEGINNING IF IT WILL GO THROUGH PHASES. >> OKAY.
>> WE'LL TALK TO THE EPM TO DESIGN IT. >> OKAY.
>> IN THE BEGINNING AS WE GET SOMETHING OUT VERY QUICKLY, IT'S PROBABLY GOING TO RELY ON
STAGNANT BACK-END DATA. >> OKAY. >> AS IT EVOLVES AND ME COMES
MORE REAL TIME, WE'LL SWITCH TO A REAL-TIME VERSION. >> AND ON THE LIAISON TO THE SPURS MANAGER PROGRAM, DO THE SPURS KNOW THEY'RE THE LIAISON? I JUST WANT TO MAKE SURE THEY
UNDERSTAND THE EPM'S ROLE AS WE WELL. >> IN PAST CONVERSATIONS, THE
SPURS ARE HAVING THEIR EPM AS WELL. >> OKAY.
>> WE HAVE HAD CONVERSATIONS IN THE PAST ABOUT WHERE THERE'S OPPORTUNITIES TO HAVE THAT LIAISON WITH OUR EPM BECAUSE WE REALLY WANT TO LOOK AT WHERE THERE'S OPPORTUNITIES FOR COST SAVINGS, AS I MENTIONED. AS WE BUILD THIS, THERE WILL BE A LOT OF VOLUME IN TERMS OF CONCRETE, LABOR, AND STEEL. WE DON'T WANT TO ENTER THE MARKET ON OUR OWN.
IF THERE'S OPPORTUNITIES FOR VOLUME PURCHASES, WE WANT TO TAKE ADVANTAGE.
THAT'S JUST ONE EXAMPLE. >> OKAY. >> THANK YOU.
>> THE OTHER THING I WANT TO ADD IS EVEN OUTSIDE OF THE SAVINGS, JUST THE SEQUENCING AND HOW WE DO THE WORK AND HOW IT FITS THE INFRASTRUCTURE, IT'S GOT TO BE DELIVERED.
(OVERLAPPING CONVERSATION). >> IT'S GOT TO FIT TOGETHER SO THE EPM WILL DRIVE THAT PROCESS.
>> OKAY, AND I THINK COUNCILMAN WHYTE AND CHAIR MENTIONED THE CLEAR DISCREPANCY FROM VENDOR A TOO REALLY EVERYONE ELSE. CONCERNS WITH THAT HAVE JUST, YOU KNOW, HOW READY AND CAPABLE ARE LOCAL VENDORS, RIGHT? THAT'S A BIGGER CONVERSATION BUT JUST REALLY STANDS OUT ON THAT ROW. SO THAT'S NOT FOR HERE, I KNOW. IT JUST STANDS OUT.
THANK Y'ALL FOR THE PRESENTATION. >> I THINK THE OTHER THING WE WILL JUST ADD IN REAL QUICK IS ON THE MAP, WE LAY IT OUT, THE OTHER THING WE'LL BUILD IN IS
TIME AND PHASING. >> YEAH. >> AS WE HAVE TALKED ABOUT IN THE PAST, SOME OF THE DISTRICT WILL COME MUCH LATER BUT WANT TO CONSIDER THOSE ELEMENTS WHEN WE'RE THINKING ABOUT, FOR EXAMPLE, MOBILITY AND ACCESS. WE WANT TO PLAN AND THINK ABOUT THAT, BUT YOU'RE GOING TO SEE THE WORK PLAN HEAVIER IN SOME AREAS THAN OTHERS.
WE'LL LAY THAT OUT. MAYBE THE OTHER THING WE CAN DO IS KIND OF OUTLINE THE WORK WE HAVE ENGAGED TO DATE AND WILL GIVE YOU SOME CONTEXT HOW WE'RE DOING SOME OF THE WORK IN THE DISTRICT; BUT MAYBE ALSO WHAT WE ANTICIPATE IS COMING. THIS ISN'T THE LAST OF WHAT YOU'LL SEE FOR THE DISTRICT. THERE WILL BE OTHER THINGS COMING, AND MAYBE WE NEED TO TRY TO FORECAST THAT A LITTLE BIT AND GIVE YOU AN IDEA OF THE OTHER WORK COMING DOWN THE PIPE
>> YEAH. NO, THANK YOU. THE ONE THING I WANT GOOD IS THERE A LOT TO TALK IN TERMS OF THE VENDOR AND DISC D DISCREPANCY. WE CAN TALK ABOUT
ECONOMIC AND WORKFORCE EXPECT DEVELOPMENT. >> IN THE OUTREACH, THERE'S A LOT TO TALK ABOUT IN PLANNING. AND ALSO, WHAT THE EXPECTATIONS OF THE PUBLIC ARE FOR INDIVIDUAL COUNCIL DISTRICT TO COMMUNICATE TO THEM AND WHEN OUR RESPONSIBILITY IS TO GET OUT THERE. TODAY, OUR JOB IS TO TAKE A LOOK AND ADD, AS MY COMMITTEE MEMBER, AS TRISHA MENTIONED, IT'S A LOT, AND THIS IS GOING TO BE US BECAUSE IT IS HIGH PROFILE AND SOME IS GOING TO HIT OVER WHAT IS WITHIN THE DISCRETION OF THE CITY MANAGER.
IT WILL BE QUITE A FEW. IF WE CAN GET THAT ROAD MAP TO UNDERSTAND WHAT IS COPPING NEXT
[01:05:04]
-- COMING NEXT AND HOW IT'S IMPACTING, I APPRECIATE IT. THANK YOU, BEN, TO AGREE TO THAT. WE HAVE A MOTION AND SECOND. ALL TO MOVE TO AN INDIVIDUAL ITEM FOR A SESSION, PLEASE SAY AYE. AYE.ANY OPPOSED? ALL RIGHT. WITH THAT, I BELIEVE WE ARE DONE . THAT'S ALL THE BUSINESS TODAY. THE TIME IS 3:07, AND THE MEETING IS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.