* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:01] 4, 3, 2, 1. GOOD MORNING. I WANNA WISH GOOD MORNING. I WANNA WISH, UH, EVERYBODY A NICE RAINY DAY. WE NEED TO MOISTURE AND, UH, SURE, GLAD TO SEE IT. WE'RE GOING TO, UH, START OUT TODAY. WE'RE GOING TO, UH, START OUT TODAY WITH PRESENTATION BY ALEX ON THE, UH, ON THE WEBSITE. LAST MEETING, UH, IN OUR LAST MEETING, AS MOST OF YOU REMEMBER, WE'VE KIND OF REMEMBER WE'VE, WE'VE KIND OF DEVELOPED A FORMAT, A COUPLE OF THINGS THAT REALLY DOES A COUPLE OF THINGS. UH, THE FIRST THING THE FORMAT DOES ON THE WEBSITE IS IT, UM, CREATES A STORYLINE OF, OF HOW WE'RE GOING ABOUT THIS PROCESS, SO THAT IT'S FULLY TRANSPARENT TO THE PUBLIC, THAT, UM, THEY KNOW, UH, WHAT, UH, WE'RE DOING AND HOW WE'RE DOING IT. AND IF THEY HAVE ANY, UM, UH, CONCERNS. UH, THEN THEY SHOULD, UH, OBVIOUSLY EXPRESS THAT THROUGH THE PROCESS, UH, IN DEVELOPING, UH, WHAT I WOULD CALL A, A, UM, DYNAMIC AS OPPOSED TO A STATIC REPORT ON A, ON A WEBSITE. UH, THAT CLEARLY GIVES, UH, UH, THE IT GROUP, UH, UH, A CHALLENGE BECAUSE WEBSITES TEND TO PUT CONTENT ON AND LEAVE IT THERE, AND WE'RE PUTTING CONTENT ON AND WE'RE ADDING TO IT. AND NOT ONLY THAT, WE'RE PUTTING CONTENT ON THAT'S NOT, UH, FINAL CONTENT. IT'S CONTENT IN PROCESS BEING ANALYZED AND, UH, WITH POTENTIAL FOLLOW UP QUESTIONS. HOWEVER, I THINK THAT FOR, UH, THE CITIZENS, IT'S IMPORTANT THAT THEY ALL SEE, UH, THAT THE PROCESS IS MOVING FORWARD AND HOW IT'S MOVING FORWARD. UH, TO THAT END, UH, WE'VE NOW GONE BACK AND REVIEWED THE, UM, THE CURRENT TEMPLATE FOR THE WEBSITE. AND THAT TEMPLATE IS, UM, SOMETHING WRONG, . I MEAN, WHEN THE AV GUYS COME AT YOU, YOU NEED TO PAUSE BECAUSE THEY'RE THE MOST IMPORTANT FOLKS IN THE ROOM HERE. TRUST ME. WHAT WE NEED TO DO IS, UM, UM, USE A NEW TEMPLATE. UH, I'M TOLD THAT THAT'LL TAKE A, UH, COUPLE OF WEEKS, UH, WITH THE IT DEPARTMENT, BUT IN THE PROCESS, IN THE MEANTIME, WE'RE NOT GONNA HOLD UP, UH, POSTING TO THE WEBSITE. WE'LL POST TO THE OLDER WEBSITE, AND THEN WE WILL CONVERT IT TO THE NEW WEBSITE. UH, THE NEW WEBSITE, UH, ACCOMMODATES, UH, MANY MORE OF THE REQUIREMENTS THAT, UM, HAVE BEEN ESTABLISHED BY THIS COMMITTEE. UH, ONE OF WHICH IS, IS CLARITY AND, UH, LACK OF, UH, POTENTIAL CONFUSION, UH, EASE OF USE, AND OBVIOUSLY, UH, PROPER COMMUNICATION W WITH OUR CONSTITUENTS. SO, WITH THAT, I'M GONNA TURN IT OVER TO ALEX, WHO'S GOING TO, UH, BRIEF US A LITTLE BIT ON THE CURRENT SITUATION AND WHERE WE'RE GOING TO, AFTER THAT, WE'LL GO AROUND THE COMMITTEE AND, UH, AND TAKE COMMENTS, WHICH, UH, ALEX WILL THEN TAKE BACK TO, UM, TO HER, UH, UH, HER WORK WITH THE IT DEPARTMENT. SO AT THIS POINT, UH, ALEX, UH, IT'S ALL YOURS. THANK YOU. AND IF WE COULD PUT THE SLIDES ON THE SCREEN, PLEASE. THANK YOU. SLIDES ON THE SCREEN, PLEASE. WELL, UH, GOOD MORNING. WELL, COMMITTEE MEMBERS, GOOD MORNING. UH, THE CHAIR HAS REALLY, UH, SUCCINCTLY SUMMED UP MY PRESENTATION, SO THANK YOU. THAT WAS GREAT, , NOT MY INTENT. UM, SO, UM, AS HAS BEEN SAID, THIS PRESENTATION IS IN RESPONSE TO THE DISCUSSION THAT OCCURRED WITH THE COMMITTEE LAST WEEK IN TERMS OF HOW WE'RE GOING TO POST DOCUMENTS IN AN OPTIMAL WAY, IN AN ORGANIZED WAY FOR THE PUBLIC TO BE ABLE TO DIGEST. FIRST, I KIND OF WANNA SET SOME OF THE PARAMETERS. UM, YOU KNOW, AS AGAIN MENTIONED HERE, THE CURRENT WEBSITE, UM, WHILE USEFUL IN ITS CURRENT PURPOSE, IS NOT NECESSARILY MEANT TO HOUSE THE VOLUME OF DOCUMENTS THAT WE ARE GOING TO BE TALKING ABOUT. AND BECAUSE OF THAT, UM, I AND I T S D ARE RECOMMENDING THAT WE MOVE TO A NEW TEMPLATE. THE MAJORITY OF THE CITY'S WEBPAGES ARE CURRENTLY HOSTED ON WHAT OUR, WHAT OUR CURRENT SITE IS. BUT WE ARE SLOWLY MOVING TOWARDS THE NEW TEMPLATE. AND SOME OF THE NEW SITES ARE ALREADY ON THIS. SOME OF YOU MAY BE FAMILIAR WITH THE SS A P D AND ME SITE, AND I'LL SHOW YOU THAT AS AN EXAMPLE TODAY. UM, THE TEMPLATES ALL LOOK, UH, VERY SIMILAR, SO YOU'LL, YOU'LL REALLY GET A FEEL FOR IT, I THINK ONCE YOU SEE THAT TEMPLATE. UH, ANOTHER PARAMETER THAT WE SHOULD KEEP IN MIND TODAY BASED ON THE COMMITTEE'S PREVIOUS CONVERSATION, IS THE NEED TO DISTINGUISH BETWEEN THE STATUS OF A DOCUMENT SO THAT THE PUBLIC, UH, FULLY UNDERSTAND, YOU KNOW, WHAT'S STILL UNDER REVIEW, WHAT MAY BE PENDING QUESTIONS, AND THEN WHAT'S WHAT'S FINAL. ADDITIONALLY, AS I'VE BEEN WORKING WITH I T S C AND, AND LOOKING AT HOW [00:05:01] WE CAN ORGANIZE IT, I THINK IT'S ALSO GOING TO BE IMPORTANT TO HAVE SOME SORT OF NAMING CONVENTION THAT WILL SHOW WHEN SOMETHING HASN'T BEEN SUBMITTED, OR PERHAPS IT HAS, BUT THE COMMITTEE HAS NOT RELEASED IT BECAUSE IT'S STILL UNDER REVIEW. JUST SO THERE'S NEVER A QUESTION ABOUT WHETHER A DOCUMENT IS MISSING OR MAYBE SOMEBODY'S ENCOUNTERING A WEB ISSUE. I THINK THAT'LL JUST HELP WITH SOME OF THAT. AND AGAIN, REINFORCING THE IMPORTANCE OF ACCESSIBILITY AND USABILITY. THAT'S THE MAIN GOAL HERE WITH THIS WEBSITE. UM, AND SO THAT'S, THAT'S WHAT WE WILL, I, I WANNA MAKE SURE THAT AS WE'RE DEVELOPING, WE'RE KEEPING IN MIND. AND COUNCILMAN SANDOVAL MADE AN EXCELLENT POINT LAST WEEK, UH, THAT WE WILL BE TAKING INTO ACCOUNT ABOUT THE NEED FOR EXTERNAL REVIEW. I THINK MYSELF AND THE OTHER STAFF WHO ARE WORKING ON THIS HAVE GOTTEN VERY CLOSE TO THE INFORMATION, AS HAS THE COMMITTEE, AND A FRESH PERSPECTIVE WOULD PROBABLY BE REALLY USEFUL HERE. SO WE'LL INCORPORATE THAT INTO THE DEVELOPMENT STAGE. UM, AS THE CHAIR MENTIONED, AND I APOLOGIZE BECAUSE THIS IS, UH, DIFFICULT TO SEE ON THE SCREEN, AND I HAD HOPED TO BE ABLE TO DEMO THIS FOR YOU THIS MORNING, BUT I THINK THERE'S A NETWORK ISSUE HERE THAT'S GONNA PREVENT ME FROM DOING THAT, BUT I'LL TRY TO WALK YOU THROUGH IT AS BEST I CAN. UM, SO AGAIN, WE, WE DON'T WANNA PREVENT THE COMMITTEE OR HOLD UP THE PROCESS OF RELEASING DOCUMENTS THAT YOU THINK ARE IMPORTANT TO RELEASE IN A TIMELY MANNER NOW. SO I HAVE WORKED WITH G P A AND I T S D TO CREATE AN INTERIM SOLUTION, AND I'M, I DON'T KNOW IF I CAN, UM, ZOOM IN AT ALL. IT'S FINE, , IT LOOKS A LOT BETTER TO ME. . SO THIS WILL, IT'S NOT LIVE YET. I WANTED TO MAKE SURE THAT, UM, YOU, THAT YOU WERE ABLE TO GIVE INPUT AND FEEDBACK TODAY, BUT WE CAN MAKE THIS LIVE VERY QUICKLY ON THE CURRENT SITE. SO THERE'S A LEGEND THAT I, I WOULD RECOMMEND MODIFYING A LITTLE BIT. THIS WAS JUST US SORT OF MOCKING UP, UM, AND GETTING THINGS TOGETHER. BUT ESSENTIALLY IT IS A TABLE, AND THIS IS AN EXAMPLE FROM THE C P S QUESTION. SO IN THE FIRST COLUMN, YOU HAVE THE R F I NUMBER, YOU HAVE THE QUESTION WRITTEN OUT, WHICH I THINK IS IMPORTANT TO DO HERE. IT'S ALSO MY RECOMMENDATION FOR THE FUTURE TEMPLATE. UM, WHILE WE WILL MAKE THE QUESTION LIST ACCESSIBLE, I THINK HAVING TO TOGGLE BACK AND FORTH BETWEEN THAT IS CUMBERSOME AND IT JUST, YOU KNOW, YOU CAN LOOK AT A GLANCE HERE AND, AND SEE WHAT YOU WANNA SEE. SO THEN THE THIRD COLUMN WOULD BE THE RESPONSE STATUS. AND, AND RIGHT NOW I HAVE THE MAJORITY OF THESE AS PENDING RELEASE, BUT IF YOU LOOK HERE WHERE THIS ONE SAYS FINAL RESPONSE, SO THAT, UH, AND UNFORTUNATELY, I, I CAN'T SHOW IT TO YOU, BUT THAT WOULD BE CLICKABLE. SO, UH, THE PUBLIC WILL BE ABLE TO CLICK THAT, IT WOULD OPEN IT TO THE P D F, WHICH IS THE RESPONSE DOCUMENT. SO WHETHER WE CHANGE THE LEGEND TO, YOU KNOW, INCLUDE, UM, THINGS THAT ARE NOT SUBMITTED, PENDING RELEASE, INITIAL RESPONSE, FINAL RESPONSE, HOWEVER YOU WOULD LIKE TO PHRASE IT. UH, ANY DOCUMENTS THAT YOU WANT POSTED WOULD BE A CLICKABLE LINK HERE IN THIS TABLE. AND THEN THE OTHER RFIS WOULD INDICATE, UM, YOU KNOW, THE ALTERNATE STATUS OF EITHER NOT SUBMITTED OR, OR STILL PENDING RELEASE, HOWEVER WE WOULD LIKE TO WORD IT. SO THAT IS, AND LET ME, LEMME SEE IF I CAN'T MANAGE TO ZOOM BACK OUT. THIS MAY BE THE REAL TEST HERE. UM, THAT IS THE INTERIM SOLUTION THAT WE HAVE DEVELOPED. ACTUALLY, I THINK I'VE, I'VE ZOOMED TOO FAR. I'M GONNA TRY TO GET OUT AND COME BACK IN. SO THAT IS THE, THE INTERIM SOLUTION AND, UH, IS USABLE. YOU KNOW, AS SOON AS WE HAVE PERMISSION TO GO LIVE WITH IT, WE CAN DO THAT AND ARE OPEN TO FEEDBACK, OF COURSE. SO THE PRODUCTION TIMELINE FOR THE NEW SITE AND FOR THE, AND TO GIVE YOU AN IDEA OF HOW LONG THE, THE INTERIM WOULD BE UP, UM, WE'RE DOING A LOT OF BACKGROUND WORK RIGHT NOW TO MAKE SURE THAT WE'RE UNDERSTANDING THE REQUIREMENTS TO THEN TAKE YOUR FEEDBACK TODAY AND BUILD. SO THE BULK OF THE WORK IS GONNA BE DONE BEFORE WE EVER BUILD, UH, ONCE WE'RE ABLE TO BEGIN BUILDING, THIS IS A TENTATIVE TIMELINE THAT IT S D HAS GIVEN ME. SO ON APRIL 20TH, THEY COULD BEGIN THE BUILD, AND ONCE THEY START, THAT'LL GO VERY QUICKLY, BECAUSE AGAIN, THESE ARE, YOU KNOW, PREFAB, UH, TEMPLATES THAT WE'RE WORKING WITH. UM, FROM THERE, BY APRIL 22ND, WE WOULD HOPEFULLY BE ABLE TO DO, YOU KNOW, KIND OF TEST MODE SITE CLICK THROUGH, AND THEN, AND INCORPORATING THE EXTERNAL REVIEW IN BETWEEN THE TIME OF THE SITE CLICK THROUGH, AND THE ANTICIPATED LAUNCH BY APRIL 28TH. SO A RELATIVELY SHORT TIMEFRAME. WE ARE CRUNCHING SOME THINGS A LITTLE BIT, BUT STILL MAKING SURE THAT WE'RE GIVING ADEQUATE TIME TO BE THOUGHTFUL AND INTENTIONAL ABOUT HOW THIS IS DEVELOPED. SO WITH THAT, I THINK YOU ALL WANNA SEE THE NEW SITES, I'M SURE. UM, SO THIS, AND I WILL ALSO SHOW YOU AN EXISTING ONE. THIS IS A MOCKUP OF WHAT IT COULD LOOK LIKE BASED OFF OF THE EXISTING TEMPLATES. AND WHILE I WILL SAY THE, THE NEW TEMPLATES, EXCUSE ME, UM, HAVE A LOT MORE FUNCTIONALITY AND, AND, UH, POTENTIAL FOR CUSTOMIZATION. THEY ARE A TEMPLATE. AND SO OF COURSE, WITH ANYTHING THAT IS PRE-CONFIGURED, THERE ARE SOME LIMITATIONS THERE, BUT AGAIN, A LOT MORE TO WORK WITH [00:10:01] THAN OUR, OUR CURRENT SITE. SO, AS YOU CAN SEE HERE, AND AGAIN, APOLOGIES THAT IT IS, UH, DIFFICULT TO SEE ON THE SCREEN. THE CRITICAL INFORMATION IS IN THE UPPER THIRDS AND UPPER HALF OF THE SCREEN, WHICH IS A BIG CHANGE FROM THE CURRENT SITE WHERE THERE'S A LOT MORE SCROLLING, THERE'S LEFT HAND NAVIGATION. THESE NEW TEMPLATES ARE ALSO, UH, MOBILE FRIENDLY. THE CURRENT SITE IS NOT. SO THAT'S GONNA BE A BIG ADAPTATION FOR, UM, USERABILITY AND ACCESSIBILITY THERE. AND MY SUGGESTION HERE IS THAT IN THIS QUICK LINK SECTION, WHICH IS STANDARD IN THIS TEMPLATE, THAT WE COULD HAVE, YOU KNOW, WATCH LIVE ONT V S A, AND THEN BREAK IT OUT BY THE THREE ENTITIES. AND SO THEN YOU WOULD BE ABLE TO CLICK AND GO TO THE QUESTIONS AND THE RESPONSES. SO, AND I KNOW THIS IS THE, THE BIG THING THAT EVERYONE'S WAITING FOR. WELL, WHAT IS, WHAT COULD THAT LOOK LIKE? SO IF WE DID THE C P S, FOR EXAMPLE, UM, AND LEMME SEE IF I CAN'T ZOOM IN A BIT HERE. WHAT I AM SUGGESTING AT THE MOMENT, AND WE'RE NOT LOCKED INTO THIS AT ALL, THIS IS MY SUGGESTION BASED ON SOME OF THE PARAMETERS THAT THE CHAIR AND I WERE ABLE TO DISCUSS YESTERDAY. UM, THERE'S, THERE'S SOME OPTIONS THAT WE COULD LOOK AT, BUT I THINK THIS IS A GOOD BASE AND TO GET YOUR FEEDBACK AND THEN TO SEE WHERE WE WANNA GO FROM HERE. SO, AND I'LL SHOW YOU THIS AS WELL, ON A LIVE SITE, THIS WOULD BE AN INTERACTIVE TABLE. AND SO WE WOULD HAVE THE R F I THE QUESTIONS. SO IF, LIKE ME, LET'S SAY YOU THOUGHT POWER CAME WITH YOUR HOUSE AND YOU WERE SURPRISED TO FIND OUT THAT THERE'S DISTRIBUTION AND TRANSMISSION, AND YOU, YOU JUST WANT A BASIC UNDERSTANDING. SO YOU'RE INTERESTED IN R F I, NUMBER ONE, IF YOU CLICK THIS, IT EXPANDS. SO WHAT YOU'RE SEEING HERE IS, IS THAT EXPANDED VERSION. AND THEN ONCE IT'S EXPANDED, WE COULD PUT WHATEVER DOCUMENTS YOU'RE INTERESTED IN RELEASING. SO, UM, IF THERE'S AN INITIAL RESPONSE, IF THERE'S A FINAL ANSWER, ET CETERA, ALL OF THAT CAN GO UNDERNEATH THERE. AND THEN IT'S COLLAPSIBLE AGAIN. AND I THINK THAT COLLAPSIBILITY SORT OF FORMAT REALLY HELPS WITH THE VOLUME ON THE SCREEN AND THE SCROLLING, AND IT JUST MAKES FOR A BETTER USER EXPERIENCE. UM, UM, ONE OF THE THINGS THAT I, I WAS ABLE TO DISCUSS WITH THE CHAIR YESTERDAY WAS, UM, THAT HE FEELS THERE IS AN IMPORTANCE OF SEEING THE DOCUMENT CHAIN. SO RATHER THAN JUST UPDATING A STATUS, OH, OKAY, WELL NOW THIS WAS INITIAL, WE'RE GONNA TAKE IT DOWN, WE'RE GONNA PUT THE FINAL, UM, THERE'S A DESIRE TO BE ABLE TO SHOW ALL OF THE DOCUMENTS SO THAT PEOPLE CAN KIND OF SEE THE PROGRESSION AND TO HAVE THAT HISTORY. SO THAT CAN BE DONE WITH THIS. UM, IF THERE WAS A FOLLOW-UP QUESTION, PERHAPS WE COULD LOOK AT A COUPLE OF OPTIONS FOR THAT. SO ONE WAY TO DO IT POTENTIALLY WOULD BE, THIS IS THE PROBLEM WITH ME. I, UH, MY ZOOM SKILLS ARE NOT, NOT UP TO PAR. I APOLOGIZE. UM, SO IF, IF YOU WANT TO DO, LET'S SAY, KIND OF A SUB BULLET, SO MAYBE THERE'S A FOLLOW UP QUESTION. YOU DON'T WANNA CREATE AN ENTIRELY NEW R F I, MAYBE IT'S AN R F I 1.1 OR ONE A BASED ON OUR FORMATTING. UM, WE HAD DISCUSSED THE POSSIBILITY OF LIKE AN ADDITIONAL SUBLAY THAT COULD BE DONE, UM, AND I T SS D IS CURRENTLY BRAINSTORMING OPTIONS TO DO THAT. SO MORE KIND OF DROPDOWNS CLICKING COLLAPSING. UM, BUT IT CANNOT BE DONE IN THIS MODULE. SO THIS IS A MODULE THAT I'M SUGGESTING, BECAUSE WE COULD GET IT UP AND RUNNING FAIRLY QUICKLY. BUT AGAIN, YOUR FEEDBACK IS IMPORTANT HERE, AND IF THIS DOESN'T WORK, THEN THAT'S, IT'S NOT A PROBLEM AT ALL. UM, BUT THE ADDITIONAL LAYERING WOULD REQUIRE US TO PIVOT A LITTLE BIT AND LOOK FOR SOMETHING ELSE. BUT IF WE LIKE THIS, UM, A WORKAROUND FOR THAT, YOU KNOW, IF YOU HAVE ADDITIONAL RFIS, AND, UM, I KNOW IT'S, IT'S VERY DIFFICULT TO SEE, BUT WE COULD JUST WRITE IT IN, YOU KNOW, WE CAN DO THAT WITHIN THE BOX. SO R F I 1.1, AND THEN JUST INSERT THE DOCUMENT AND THEN CONTINUE ON AS NORMAL. WE COULD ALSO, OOPS, UM, JUST CREATE, YOU KNOW, AN ADDITIONAL LINE IN THE TABLE. NOW THAT DOESN'T NECESSARILY PACKAGE IT ALL TOGETHER, BUT JUST WANT YOU TO KIND OF SEE SOME OF THE DIFFERENT OPTIONS THAT ARE AVAILABLE. AND BEFORE I MOVE ON TO THE NEXT SLIDE, I DO WANNA SHOW YOU ALL, UM, MAYBE IT WILL BE EASIER TO SEE, UM, ON THE SS A P D AND ME SITE, IT'S ON THIS BROWSER. I, OKAY, SO THIS IS ONE THAT'S ALREADY LIVE IN THE SAME TYPE OF TEMPLATE. THIS IS THE S A P D AND ME SITE, WHICH IS USED, UM, FOR THE PUBLIC TO BE ABLE TO GIVE FEEDBACK, UH, BIG INITIATIVE RIGHT NOW ON POLICING. SO HERE, YOU KNOW, SIMILAR QUICK LINKS LIKE THEY HAVE, AND I'M GONNA SHOW YOU THE FUNCTIONALITY OF WHAT I'M TALKING ABOUT IN TERMS OF THIS INTERACTIVE TABLE. SO THEY ARE USING IT WITH [00:15:01] THEIR MEETINGS, BUT YOU COULD EASILY SWAP OUT THE CONTENT HERE. SO INSTEAD OF A DATE, IT COULD BE AN R F I, INSTEAD OF THE MEETING INFORMATION, WE CAN WRITE OUT THE R F I QUESTION. SO WHEN I CLICK THIS, THERE'S JUST A LITTLE BIT OF INFO ABOUT THE MEETING, BUT YOU CAN PUT WHATEVER YOU WANT IN HERE. IT CAN TAKE IMAGES, IT CAN TAKE LINKS AND DOCUMENTS, AND THEN WHEN YOU'RE DONE WITH IT COLLAPSIBLE. SO JUST SO YOU CAN KIND OF SEE THE LIVE VERSION OF THAT AND SOME OF THE OPTIONS THAT WE MIGHT HAVE TO WORK WITH THERE. AND ONE THING THAT I DO WANT TO MENTION AS WE'RE THINKING ABOUT THIS, AND THIS WAS SOMETHING THAT I HADN'T REALIZED UNTIL WE REALLY KIND OF GOT INTO IT, AND WE'RE TRYING TO THINK ABOUT THE ORGANIZATION. UM, WE'VE ADOPTED, THE COMMITTEE HAS ADOPTED THE R F I NUMBERING CONVENTION. UH, AND THE, THE DOCUMENTS HAVE BEEN, UH, THEY'RE, THEY'RE NOT REPOSTED YET, UH, IN PART BECAUSE OF, OF THIS DISCUSSION. BUT I HAVE GONE AND RENUMBERED THE DOCUMENTS, UM, TO FIT THAT FORMAT. BUT I THINK BECAUSE OF THE DIFFERENT SUBCOMMITTEES DOING IT, SOME COMMITTEES, EVERY SINGLE BULLET IS AN R F I, OTHER SUBCOMMITTEES, AND I'LL SHOW YOU, YOU KNOW, SO THIS IS THE C P SS E QUESTIONS, EVERY BULLET, R F I, WHEREAS THE, THE E O C, UM, THE EMERGENCY OPERATIONS CENTER QUESTIONS, THERE MAY BE AN OVERARCHING R F I, BUT THEN THERE COULD BE MULTIPLE, YOU KNOW, A, B, C, D. UM, AND JUST TO GO BACK TO WHAT I'VE POINTED OUT ABOUT THAT MODULE, ANY KIND OF SUB LAYERING IS A LITTLE BIT COMPLICATED, DEPENDING ON HOW WE WANNA DO IT. SO IT MAY BE WORTH REVISITING, UM, THE NUMBERING OF, OF THESE THINGS. YOU KNOW, COULD THOSE SUB-BULLETS BE INDIVIDUAL RFIS TO CUT DOWN ON ANY CONFUSION THERE, OR DO WE WANNA LEAVE IT AS IS JUST, UM, SOMETHING THAT I'VE BEEN THINKING ABOUT AS WE'VE BEEN WORKING ON THIS. AND, AND THEN AGAIN, UH, JUST KIND OF GOING BACK TO THE REQUIREMENTS THAT I'VE BEEN THINKING ABOUT WAS, UH, AFTER SPEAKING WITH, WITH THE CHAIR YESTERDAY, THE, THE NEED NOT JUST TO HAVE A DOCUMENT AND THE STATUS, BUT TO CAPTURE THAT ENTIRE HISTORY OF THE DOCUMENT CHAIN THAT THE COMMITTEE CHOOSES TO RELEASE. AND, UM, WE KNOW HOW WE WANT TO INCORPORATE THAT INTO A MODULE. SO WITH THAT, I AM GONNA, UH, TURN IT OVER TO EVERYONE FOR THOUGHTS AND FEEDBACK. I DON'T THINK, THANK YOU, ALEX. I DON'T THINK PEOPLE REALIZE, UH, HOW IMPORTANT COMMUNICATIONS ARE. AND WHILE WE'RE SPENDING, UH, WHAT SOME PEOPLE WOULD THINK IS AN INORDINATE AMOUNT OF TIME ON COMMUNICATING, UM, IF I, UH, UNDERSTAND THE PURPOSE OF THIS COMMITTEE, IT IS TO COMMUNICATE WITH THE PUBLIC. IF WE DO THAT, WE, WE WILL SUCCEED EVEN IF, UH, WE DON'T GET ALL THE ANSWERS WE WANT. IF WE DON'T COMMUNICATE WITH PUBLIC AND GET ALL THE ANSWERS WE WANT, WE'VE NOT SUCCEEDED. SO, UH, I FIND THIS VERY IMPORTANT. I CERTAINLY APPRECIATE THE SUPPORT AND INPUT FROM THE COMMITTEE. UM, AND CLEARLY WITHOUT ALEX, THIS JUST WOULDN'T HAPPEN. AND WITHOUT THE IT DEPARTMENT HELPING US, IT'S NOT GONNA HAPPEN. BUT WE NEED TO BE RIGHT AT THE, THE, THE CUTTING EDGE, WHICH WILL CAUSE US SOME, SOME, A BIT OF A DELAY, BUT WE NEED TO BE AT THE CUTTING EDGE OF COMMUNICATION, BECAUSE IF NOTHING ELSE, WE, WE NEED TO SHOW THAT THIS CAN BE DONE AND PUSH THIS FORWARD IN THE COMMUNITY. UH, AS FAR AS, UH, THE QUE, I HAVE A FEW COMMENTS, BUT, UH, I'D REALLY LIKE TO, TO, UH, HEAR FROM, UH, UH, THE COMMITTEE FIRST. UM, SO, UM, LET'S START WITH YOU, LISA, IF THAT'S OKAY ON THIS SIDE. MORNING. THANK YOU. I, I APPRECIATE WHAT YOU'VE DONE. THANK YOU VERY MUCH FOR THAT. I LIKE THE IDEA OF SOMEONE BEING ABLE TO LOOK AT EACH OF THE ITERATIONS AS REID HAS SUGGESTED, UH, BECAUSE THERE ARE GONNA BE SOME FOLKS THAT ARE INTERESTED IN THAT. BUT TO, UM, TO ED'S POINT, WHAT I REALLY APPRECIATE IS BEING ABLE TO GO IN AND LOOK AT WHAT IT IS THAT'S OF PARTICULAR INTEREST TO ME AS A, AS A VIEWER IN THE PUBLIC, AND NOT HAVING TO BE BOGGED DOWN AND BEING ABLE TO SPECIFICALLY LOOK AT WHAT I WANT. SO THE LAP ABILITY TO ME WOULD BE FAVORABLE IN THAT IDEA. THAT WAY SOMEONE CAN KEEP EXPANDING AS MUCH AS THEY WOULD LIKE. BUT I, I DO LIKE WHAT YOU'RE DOING. I THINK IT'S STARTING TO DEFINITELY MOVE TO ACCOMPLISH OUR GOAL. OKAY. JUST RIGHT ON AROUND THE TABLE. THANK, YEAH, THANK YOU, SIR. UH, ALEX? YEAH, I, I'M REALLY LIKING THIS. I, I LIKE THE FACT THAT WE'RE NOT HAVING TO GO TO, UM, OPEN UP DIFFERENT DOCUMENTS, YOU KNOW, THIS, UM, YOU KNOW, POINT AND CLICK AND SOMETHING APPEARS THERE. THAT IS AN EXPANSION ON THE ORIGINAL R F I I THINK IT'S IS THE RIGHT WAY TO GO. IT KEEPS IT SIMPLE, IT KEEPS IT ALL RIGHT THERE. UM, LIKE YOU SAID, LISA, YOU CAN KEEP EXPANDING ON DOWN, UH, TO GET MORE INFORMATION AS MUCH AS YOU WANT ON A PARTICULAR ITEM. SO, YEAH, I THINK THIS IS GOING IN THE RIGHT DIRECTION. [00:20:01] UM, UH, HAVE ONE QUESTION THOUGH. DO WE, ARE WE GOING TO ALLOW, UM, AND IT'S LIKE, HOW LONG DO YOU WANT THIS PROCESS TO LAST? BUT ARE WE GONNA ALLOW SOMETHING THAT HAS THE OPPORTUNITY FOR THE PUBLIC TO MAKE ADDITIONAL COMMENTS OR MAKE ADDITIONAL QUESTIONS TO THE INDIVIDUAL RFIS THAT WE CAN RESPOND TO OR THE AGENCY RESPONDS TO FURTHER? IF THERE'S ADDITIONAL QUESTIONS IN THIS? ABSOLUTELY. AND THAT'S GREAT POINT. UH, IF YOU LOOK, YOU COULDN'T SEE IT, BUT AT THE TOP, AT THE VERY TOP OF THAT NEW, NEW ONE, IT'S VERY CLEAR THAT THAT'S WHERE THE QUESTIONS COULD COME IN. UH, THERE'S A, IT'S TOO SMALL FOR ME TO SEE EVEN UP CLOSE, BUT, UH, IT'S THERE. AND WHEN IT GETS ON THE WEBSITE, IT'LL BE A LARGER, AND, AND WE WILL MAKE SURE THAT IT, IT SHOWS IN A WAY THAT, UM, PEOPLE DON'T HAVE TO HUNT FOR IT. SO I THINK WE CAN DO THAT. IS THAT CORRECT, ALEX? YES, THAT IS ABSOLUTELY CORRECT. AND COUNCILMAN, WE COULD EVEN, YOU KNOW, THERE, THERE IS AN OPPORTUNITY NOW PEOPLE HAVE THE INPUT CAMPAIGN, THERE'S ALSO A BUTTON WHERE THEY CAN EMAIL DIRECTLY. ACTUALLY, I GET THOSE EMAILS, BUT WE COULD CREATE A COMMENT BOX AND HAVE THEM BE ABLE TO PUT IN THE R F I NUMBER SPECIFICALLY, YOU KNOW, JUST, JUST THINGS THAT IT CAN GO STRAIGHT TO, TO THEIR POINT. AND I'M THINKING ABOUT AS THEY'RE READING AN R F I, YOU KNOW, IF THERE WOULD BE ANOTHER LITTLE LINK THERE THAT WOULD TAKE THEM TO, THAT THEY COULD MAKE ADDITIONAL QUESTIONS WHILE THEY'RE READING THE R F I INSTEAD OF BACKING OUT AND GOING BACK TO THAT OTHER LINK. THAT'S, THAT'S KIND OF WHERE I'M GOING TO WELL, WE, WE KIND OF THOUGHT ABOUT THAT, AND I, I THINK THAT COULD BE A DELAY IN, IN THE NEW WEBSITE, BECAUSE IT WOULD THEN MEAN THAT WE'D HAVE DIFFERENT QUESTION BOXES. AND I'M, I WAS CONCERNED ABOUT THAT. IF WE FIND THAT WHEN WE SEE THE, WHEN WE SEE THE FINAL PRODUCT FOR THE NEW WEBSITE, IF WE BELIEVE THAT IT'S GONNA BE CLUMSY NOT TO COME BACK AND CLICK ON IT, WE'LL DO SOMETHING ELSE. BUT, BUT RIGHT NOW, I, I THINK WE NEED TO GET THE, THE ONE QUESTION BOX OPEN SO THAT WE, AND THEN WE'LL TRY IT LATER. BUT I, I THINK THAT'S GONNA HAVE TO BE OUR FIRST SHOT IN TALKING. OKAY. YEAH, THAT'S, I, I THINK OKAY. JUST FOR A FIRST SHOT. YEAH. YEAH. AND AS LONG AS WE KEEP THAT IN THE BACK OF OUR MIND THAT YEAH, IF IT MAKES IT EASIER, I, I'D LIKE TO MOVE IN THAT DIRECTION IF WE CAN. SURE. WITHOUT DELAYING THE OVERALL PRODUCT. OKAY. THAT'S IT. OKAY, ED, I LIKE IT. I SUPPORT IT. UM, I WOULD SAY WITH RESPECT TO SPECIFICALLY THE CSSA QUESTIONS AND THE A, B, C SUB-QUESTIONS UNDER A QUESTION, IF I UNDERSTOOD CORRECTLY, WE HAVE THE OPTION TO SORT OF EMBED THOSE SUB-QUESTIONS WITHIN THIS CURRENT TEMPLATE WITHOUT GOING TO ANOTHER LAYER, RIGHT? I MEAN, IT WOULD JUST BE A, A, A ONE, A, B, C, SIR, UNDER THE CURRENT FORMAT. SO WE, WE CAN DO THAT. AND THERE, THERE'S TWO WAYS THAT WE COULD DO IT, UM, WITHOUT, YOU KNOW, HAVING TO ADD THE, THE ADDITIONAL COATING OF LIKE A, OF A DROPDOWN LAYER. SO IT COULD SIMPLY BE WRITTEN IN, UM, IN THAT DROPDOWN, LIKE WHEN THE BOX EXPANDS THE, THE ONE A COULD BE WRITTEN, AND THEN THERE'S A SPACE FOR THE DOCUMENT YEAH. IF THERE'S, IF IT'S SPECIFIC TO THAT, OR WE CAN CREATE ANOTHER LINE THAT'S CLICKABLE. YEAH, THAT WOULD BE ONE A. SO IT'S UP TO YOU ALL. SO, I MEAN, I THINK TAKE, TAKE A, I WOULD, TO RE'S POINT, LET'S SORT OF GO THE EASY PATH FIRST AND SEE WHAT THAT LOOKS LIKE. AND IF THAT DOESN'T WORK FOR US, THEN WE MAY HAVE TO DO SOMETHING DIFFERENT. SO I THINK THE WAY I HEARD IT DESCRIBED THAT THAT WOULD BE, UM, THAT WOULD WORK FOR ME. AND I THINK THAT WE COULD ALSO CREATE, UM, IN A, AND SEND YOU THIS IN A WAY THAT'S A LOT MORE VISIBLE, SO THAT YOU CAN REALLY GET A, A GOOD LOOK. AND I KNOW IT WASN'T IDEAL UP ON THE SCREEN THIS MORNING, ADRIANA, YOU, ALEX, I LOVE THE S A P D AND ME, UM, WEBSITE. SO I, UH, THINK THAT IT'S GREAT TRANSLATION PART OF IT. IT'S STILL JUST A GOOGLE TRANSLATE, AND I'M STILL, UM, VERY SENSITIVE TO GOOGLE TRANSLATE. AND SO IF WE CAN JUST PAY PARTICULAR ATTENTION, MAYBE TO SOME OF THE, UH, IN PARTICULAR WHEN WE START LOOKING FOR RESPONSES THAT COULD MAKE A DIFFERENCE IN THE NEXT EVENT. RIGHT. AND SO, UM, I THINK COUNCILWOMAN SANDOVAL HAD ALREADY MENTIONED IT LAST TIME ABOUT, UH, THE DOCUMENTS BEING TRANSLATED INTO SPANISH, ET CETERA. I KNOW IT'S GONNA TAKE A LITTLE BIT OF TIME, UM, ON THE SS A P D AND ME, FOR INSTANCE, THE RESULTS SURVEY, THE, THE DASHBOARD, IT'S ONLY IN ENGLISH. SO IF WE DO ENGAGE IN ANY TYPE OF SURVEYING, THEN UM, I WOULD REQUEST THAT MAYBE THAT LINK, IF IT'S IN SPANISH, WOULD BE REDIRECT REDIRECTED TO [00:25:01] SPANISH RESULTS AS WELL. UM, AND THEN I HAVE A QUESTION. WHO'S THE CONTACT THAT IT GOES TO RIGHT NOW? IS IT YOU, DOES IT COME TO YOUR EMAIL OR IT DOES, YES, MA'AM. NOW THE SURVEY GOES TO SURVEYMONKEY, BUT IF THEY USE THE, THE EMAIL, AND SOME PEOPLE DO, UM, AND I, I TAKE THEIR COMMENTS AND I'VE ADDED IT TO THE LIST THAT, THAT LAURA HAS MADE. OKAY. AND, UM, I DON'T KNOW IF WE HAVE, SO I KNOW LIKE FOR COVID, THE ENTIRE, UM, I GUESS WE CAN CALL IT AN EVENT FOR THE ENTIRE EVENT. WE HAVE THE C OVID NINETEEN@SANANTONIO.GOV. DO WE HAVE SOMETHING SIMILAR AS WELL, THAT MULTIPLE PEOPLE MONITOR IN CASE YOU'RE OUT AND JUST, UM, WE DON'T, BUT I'LL TELL YOU THE, THE FREQUENCY OF THE PEOPLE WHO ARE OPTING TO USE THE EMAIL HAS BEEN VERY LOW. OKAY. UM, AND THE, AND I THINK THE MAJORITY OF THE, THE VAST MAJORITY OF RESPONDENTS WHO WE HAVE HAD ARE UTILIZING THE SURVEY, WHICH IS MONITORED BY MORE PEOPLE. THERE HAVE BEEN TWO INDIVIDUALS, UH, DISTINCT INDIVIDUALS WHO USE THE EMAIL OPTION. AND, AND THERE TYPICALLY, I THINK MANY OF THEM HAVE ALSO COUNSEL, UH, COPIED COUNCIL OFFICES WHEN THEY HAVE DONE IT OR SENT THE DOCUMENTS TO THE COUNCIL OFFICES DIRECTLY. ? YES, MA'AM. WE TRIED . WE'LL TRY AGAIN, . OKAY. WE TRIED AND WE'LL TRY AGAIN. OKAY. OKAY. SO YOU'RE THE FIRST, THE FIRST ANSWER WAS NO. SO WE'LL ASK AGAIN. OKAY. OKAY. WELL, GOOD. THANK YOU. GOOD POINT. THOSE ARE MY, MY ONLY QUESTIONS. YEAH, YOU'RE, YOU'RE, YOU'RE TOTALLY ALIGNED WITH US. OKAY, GOOD. THANK YOU. THANK YOU. THANKS, ALEX. BUT GREAT JOB. AND I, I APPRECIATE THE TOOL AND I'M LOOKING FORWARD TO USING IT. UM, I'M HAPPY THAT WE HAVE THE MEETING CALENDAR OPTION. AND SO I KNOW THAT THAT WAS ONE OF THE, UM, CONCERNS THAT I RECEIVED THE OTHER DAY. THEY SAID, OH, WELL, WE DIDN'T KNOW WHERE THE MEETING WAS HAPPENING. AND SO, UM, I ALSO LIKE THAT IT'S EMBEDDED, UH, THAT IT HAS SOCIAL MEDIA EMBEDDED. SO, LIKE FOR INSTANCE, EARLIER, UH, WHEN THE COLLECTIVE BARGAINING SESSION HAD TO BE CHANGED TO 10 30, YOU COULD SEE THE TWITTER FEED AT THE BOTTOM. AND SO THAT WAS VERY HELPFUL, AND THAT WAS TRANSLATED TO SPANISH AS WELL. SO THANK YOU, ALEX. OKAY. THAT'S GREAT. MOVING RIGHT ON. HANNAH, THANK YOU REED, FOR YOUR WORK ON THIS, AND THANK YOU, ALEX, FOR YOUR WORK ON THIS. UH, I THINK YOU GUYS ARE IN A, IN A GREAT PLACE. UH, WE'RE JUST DOING SOME, SOME FINE TUNING HERE. UH, I APPRECIATE THE COLLAPSIBILITY THAT WAS MENTIONED. I, UM, I WOULD RECOMMEND NOT USING THE ACRONYM R F I AND MAYBE JUST Q FOR, FOR QUESTION, BECAUSE THAT'S WHAT WE USE IN THE OPENING, UH, PAGE IS, IS QUESTIONS. UM, IF YOU, IF YOU GO BACK TO THE, THE ACTUAL TABLE THAT YOU SHOWED US, IT'S, IT'S VERY CLEAN. IT'S, UH, VISUALLY, UH, IT'S VISUALLY ELEGANT, BUT THE FONT IS, UH, IS NOT VERY CRISP. IT'S NOT EASY TO READ. SO I WOULD, UM, TRY A DIFFERENT, UH, FONT FOR THAT. THE OTHER, UH, THING THAT WE DON'T HAVE AS AN OPTION ON THE LANDING PAGE OR ON THE FIRST PAGE IS WHERE WOULD I FIND ANSWERS TO THE QUESTIONS THAT THE PUBLIC HAS SUBMITTED? UH, WHAT I THOUGHT WE THOUGHT WE, WHAT WE CAPTURED IS WE TOOK THE QUESTIONS IN, CONSOLIDATED THEM DOWN TO OUR QUESTIONS. IF WE'VE MISSED SOMETHING MM-HMM. , THEN WE NEED TO GO BACK AND PICK IT UP, OKAY? MM-HMM. . SO IF YOU REMEMBER WHEN WE LOOKED AT ALL THE QUESTIONS, WE TRIAGED THEM, AND THEN WE TRIED TO MAKE SURE KIND OF TICK OFF EACH ONE OF THE BIG QUESTION AREAS. THAT'S RIGHT. HOPEFULLY, HOPEFULLY THAT GETS IT. AND, BUT PLEASE, UM, IF SOMEONE OUT THERE THINKS IT'S, WE'RE NOT GETTING IT, THEN I'M COUNTING ON THEM TO LET US KNOW. AND, AND WE WILL THEN PUT ANOTHER QUESTION IN. OKAY. OKAY. GREAT POINT. UM, THANK YOU. AND IN TERMS OF BEING ABLE TO SUBMIT FOLLOW UP QUESTIONS TO THE RESPONSES THAT ARE UP THERE, UH, I'M, I'M SORRY, I MISSED WHAT YOU GUYS DECIDED ON THAT. UH, WILL THERE BE, I'M, I'M IMAGINING, UH, PERHAPS SAY YOU HAVE THE ANSWERS, THE DOCUMENTS, THE THE DOCUMENTS WITH THE ANSWER DOCUMENTS WITH THE ANSWERS, AND THEN MAYBE A, A LINK THAT SAYS, SUBMIT ADDITIONAL QUESTIONS RELATED TO, TO, YOU KNOW, Q ONE OR Q TWO HERE, AND THEN YOU CAN CAPTURE THEM THAT WAY. WELL, NOT, NOT, NOT QUITE. WE'RE CLOSE. YOU WANT TO TAKE IT? SURE. OKAY, GOOD. SO, COUNCILMAN, I THINK WHAT THE, THE FIRST DISCUSSION WAS, WAS MAYBE JUST FOR SIMPLICITY [00:30:01] TO HAVE A SINGLE, UM, COMMENT, UH, BOX, IF YOU WILL, AND THAT THAT COULD BE ACCESSED FROM THE HOMEPAGE. I WILL SAY THOUGH, AND I, I NEED TO DISCUSS FURTHER WITH I TWOS C AND WE'LL, WE'LL DO, OF COURSE, BUT I THINK THAT WE COULD EASILY, UM, PUT OR LINK TO THAT SAME COMMENT BOX ON THE QUESTION PAGES. SO THEN PERHAPS IT WOULD BE ON THE RIGHT HAND SIDE, VERY VISIBLE. THAT'S KIND OF WHERE WE, WE TEND TO PUT THINGS LIKE THAT ON THE, THE CURRENT WEBSITE. UM, AND THEN MAYBE HAVE A, UM, A FIELD THAT WOULD SAY SPECIFICALLY WHICH R F I THEY WANTED TO DO, AND THEY COULD SUBMIT MULTIPLE. LET, LET ME, AND THIS, THIS IS BOTH YOUR QUESTION AND, AND CLAYTON'S QUESTION, WHICH WE'RE TRYING TO ADDRESS TOGETHER. IF YOU WERE LOOK AT IT, YOU REMEMBER, YOU'VE GOT THE FOUR FOUR BUBBLES. WHAT WE'RE LOOKING AT DOING IS PUTTING A, ANOTHER BUBBLE ON THE RIGHT AND SAY QUESTIONS, NOT HAVING TO GO BACK TO THE, TO BACK OUT OF THAT. BUT YOU'RE IN THE QUESTIONS, YOU'RE, YOU'RE WORKING ON THE QUESTIONS, AND YOU SHOULD BE ABLE TO SEE THAT BUBBLE AND HIT THAT BUBBLE. AND THEN IT'S GONNA SAY, WHAT'S THE, AND AGAIN, WE'RE USING REQUESTS FOR INFORMATION BECAUSE IT'S A MORE GENERAL TERM, BUT WE CAN DO QUESTIONS TOO. IT'S NOT A PROBLEM. IT'S JUST THAT, THAT WAS A CONVENTION THAT C P S CAME WITH, AND IT KIND OF MADE SENSE TO ME. BUT WE'LL PUT A BUBBLE THERE, AND THEN IT'LL, IT'LL POP UP AND IT'LL SAY THE, THE R F I OR QUESTION NUMBER, THEY'LL NEED TO PUT THAT IN, AND THEN THEY'LL DO IT WHEN IT COMES TO US, THEN WE CAN TAKE THAT AND CHANNEL THAT AGAINST THE QUESTION, AS OPPOSED TO IN EACH QUESTION HAVING A A A A A BUBBLE OR A QUESTION WHERE WE HAVE TO GO THROUGH EACH ONE OF THOSE. WE WANT TO MAKE IT EASIER FOR 'EM. IF, IF I'M READING DOWN AND I'VE GOT A QUESTIONS, FOR EXAMPLE, ON THE INTERRUPTABLE CIRCUITS AND, AND I DON'T UNDERSTAND SOMETHING, I, I WANT 'EM TO BE ABLE TO JUST HIT THAT, PUT THE QUESTION NUMBER AND ASK THEIR QUESTION. AND, AND IF THEY, IF THEY CAN PUT, THEY'RE READING THE QUESTION, SO THEY SHOULD BE ABLE TO SEE THE QUESTION NUMBER, THEN JUST PUT THE QUESTION NUMBER AND THEN REALLY QUICKLY, YOU KNOW, UH, WHY NOT THIS? OKAY. AND THEN SEND THAT, THEN WE, WE CAN TAKE THAT AND THAT GETS TO BE A BETTER, I THINK, A PRETTY QUICK FEEDBACK LOOP THAT I, IT CAN DEAL WITH AND THAT WE CAN ACTUALLY WORK WITH, UH, THROUGH ALEX AND, AND BEN'S OFFICE. BUT THAT'S, THAT GOES BACK TO BOTH OF Y'ALL'S QUESTIONS, AND THAT'S SOMETHING AS A, AS A GROUP, WE'VE GOTTA WATCH TO MAKE SURE THAT THAT'S WORKING, BECAUSE THAT FEEDBACK LOOP IS IMPORTANT. AND PARTICULARLY SINCE WE'VE AGGREGATED THE QUESTIONS DOWN AS YOU MENTIONED, THEN WE'VE GOT TO MAKE SURE THAT WE DIDN'T OVERLOOK SOMETHING. THANK YOU. GOOD POINT. OKAY. GREAT. UM, WHAT YOU'RE PROPOSING MAKES, MAKES SENSE AS WELL. LET'S SEE HOW IT GOES WHEN YOU TEST IT OUT WITH, UH, WITH OTHER PEOPLE, RIGHT? SURE. WE, WE KNOW HOW IT'S SUPPOSED TO WORK, BUT LET'S SEE IF, IF THEY KNOW, UM, THE, THE OTHER, UH, I HAVE A REQUEST, UM, ALEX, YOU'VE GOT A MODEL IN YOUR HEAD OF WHERE ALL THE INFORMATION IS FLOWING AND GOING, AND I THINK IT MIGHT BE HELPFUL IF WE CAN ALL SEE THAT ON PAPER SO THAT WE'RE JUST ALL ON, LITERALLY ON THE SAME PAGE ABOUT, UH, WHERE INFORMATION'S COMING IN, WHO'S RESPONSIBLE, HOW IT GETS BACK ON ON THE WEBSITE. UM, DOESN'T HAVE TO BE SUPER, SUPER DETAILED, BUT I THINK JUST, UH, A MODEL OF, OF HOW WE'RE, HOW WE'RE DOING THIS OR WHAT'S THE, WHAT'S ON THE BACKSIDE OF THIS WEBSITE, BASICALLY, HOW, HOW IS THAT WORKFLOW HAPPENING? AND MY, MY LAST, UH, COMMENT HAS TO, IT HAS TO DO WITH THE, WITH THE TRANSLATION. UM, I THINK WE, WE SHOULD MAKE A COMMITMENT OR AGREE AS A COMMITTEE THAT GOOGLE TRANSLATE IS NOT GOING TO SUFFICE. UH, FOR THIS. I THINK GOOGLE TRANSLATES EXTREMELY HELPFUL. AND, UH, EVEN IF I NEED TO DO TRANSLATIONS, 'CAUSE I'M USUALLY THE THE LAST PERSON TO COPY EDIT THINGS IN MY, IN MY OFFICE IN, IN SPANISH, I'LL START WITH THE GOOGLE TRANSLATE DOCUMENT SAVES ME A TON OF TIME. UM, BUT IT'S THE DIFFERENCE BETWEEN SOUNDING LIKE SOMEONE WHO'S TRYING TO LEARN A LANGUAGE NOT SUCCESSFULLY, AND SOMEONE WHO CAN ACTUALLY COMMUNICATE EFFECTIVELY, UH, IMPORTANT INFORMATION. SO WHAT I, WHAT I WOULD LIKE TO HEAR FROM, FROM THE STAFF IS HOW, HOW WILL WE DO THAT? UH, IS THERE, CAN YOU ASSIGN A PERSON TO, TO REVIEW THE FINAL DOCUMENTS BEFORE THEY GO UP? UH, YOU KNOW, WE JUST DID IT OURSELVES FOR THE VACCINE REGISTRY, RIGHT? WE FOUND IT HAD BEEN GOOGLE TRANSLATED AND, AND FOUND SOME CRITICAL ELEMENTS THAT, THAT WEREN'T THERE. I THINK IT'S, I THINK WE NEED TO DECIDE IS IT GOING TO BE, ARE WE GONNA TAKE IT SERIOUSLY WHEN WE TRANSLATE IT, OR IS IT JUST, UM, BECAUSE JUST USING GOOGLE TRANSLATE IS NOT, UM, IS NOT A SERIOUS COMMUNICATION. YEAH. LET ME, LET ME TAKE A SHOT AT THAT. UH, FIRST OF ALL, WE ARE TAKING IT SERIOUSLY. [00:35:01] UH, SECOND OF ALL, I THINK THIS TIES INTO YOUR, UH, YOUR FLOWCHART INFORMATION FLOWCHART. SO IT'S JUST A BOX. IT'S JUST BOXES, AND IT WILL SHOW WHERE, WHERE THE INFORMATION IS FLOWING. AND ON THERE, ONE OF 'EM WILL BE THIS CHECKPOINT, BUT I'LL HAVE TO THROW IT OVER TO BEN AND ALEX AS TO WHO'S GONNA DO THAT. 'CAUSE I DON'T, I DON'T KNOW AT THIS POINT. I'M OPEN FOR THAT. BUT IT'S GOTTA BE IN THE FLOW CHART. AND WE ARE TAKING IT SERIOUS, COUNCILMAN, UM, WE TO COMPLETELY UNDERSTAND YOUR POINT THERE. AND ACTUALLY GOOGLE TRANSLATE WILL NOT WORK BECAUSE THE DOCUMENTS ARE GOING TO BE PDFS AND GOOGLE TRANSLATE DOESN'T, DOESN'T DO THAT. SO WE ARE ALREADY LOOKING INTO, UH, CON, CONTRACTUALLY HAVING THESE DOCUMENTS TRANSLATED SO THAT THAT WORK HAS ALREADY BEGUN, UM, TO, UH, COMPLETELY WITH YOU THERE. THE WEBSITE ITSELF, UH, WILL PROBABLY BE RELIANT ON, YOU KNOW, THE, THE CLICK BUTTON TO SWITCH. UM, BUT THE DOCUMENTS WITH THE, THE ANSWERS AND, AND THE MEAT OF WHAT THE COMMITTEE IS GETTING AT, WE ARE LOOKING INTO TRANSLATION FOR. YES, MA'AM. JUST, JUST TO BE CLEAR, THAT THE TOGGLE, YOU'LL ALSO REVIEW THE ACTUAL CONTENT ON THE WEBSITE FOR SPANISH ACCURACY. THERE, I T U C HAS LET US KNOW THERE ARE SOME LIMITS TO OUR ABILITY TO DO THAT WITH THE NEW TEMPLATE. UM, BUT WE WILL PURSUE THE QUESTION WITH THEM FURTHER AND SEE WHAT WE CAN COME UP WITH THAT IS BETTER THAN GOOGLE TRANSLATE. OKAY. I JUST, I'M JUST GONNA SAY, ONCE AGAIN, IF YOU GUYS READ IN ENGLISH, THE STUFF THAT WE READ IN SPANISH ON GOOGLE TRANSLATE, YOU WOULD BE APPALLED, YOU WOULD BE EMBARRASSED THAT THAT IS BEING TED BY AN AGENCY OF OUR SIZE FOR A CITY THIS SIZE. SO I JUST, I CANNOT STRESS ENOUGH. SO THANK YOU. IS THAT AN HONOR? OKAY. NO, I, WE, WE TOTALLY AGREE. AND, UH, REMEMBER, I, I SPENT A LOT OF TIME IN, IN QUEBEC, AND, UH, IF YOU THINK YOU'RE SERIOUS ABOUT SPANISH, YOU OUGHT TO LISTEN TO THEM ABOUT HOW SERIOUS THEY ARE ABOUT FRENCH. SO DON'T, DON'T, DON'T THINK I DON'T UNDERSTAND, BECAUSE I CLEARLY DO. NOW WE'LL GO TO MANNY UNLESS, UH, BEN'S GOT A QUE UH, RUON. SURE. I'LL, I'LL JUST ADD, UH, TO COUNCILWOMAN SANDOVAL'S, UH, COMMENTS. UM, WE ABSOLUTELY TAKE IT SERIOUSLY. UH, I THINK PART OF WHAT WOULD MAKE SENSE FOR US IS ALEX HAS DONE JUST A TREMENDOUS JOB OF WORKING WITH IT AND PUTTING THIS TOGETHER. LET US WORK ON THAT AS WELL. AND LET US BRING BACK, AS WE BRING BACK THE WEBPAGE, WE'LL BRING BACK SOME RECOMMENDATIONS ON HOW WE DO THE, UH, SPANISH TRANSLATION, BOTH FOR THE WEBPAGE AND FOR THE CONTENT BEING THE, THE PDFS AND HOW WE WOULD DO THAT. SO, UH, WE WILL WORK ON THAT, AND I WOULD SAY WITHIN THE TWO WEEK TIMEFRAME, WE SHOULD BE ABLE TO BRING BACK RECOMMENDATIONS ON THAT AS WELL. THANKS, MAN. OKAY. MANNY, YOU'RE, YEAH. UH, ALL OF MY, ALL OF MY QUESTIONS HAVE, UH, HAVE BEEN ANSWERED. AND, UM, THANK YOU TO COUNCILWOMAN SANDOVAL, UM, FOR MAKING THAT POINT ABOUT THE SPANISH, UH, TRANSLATION. AND, UM, I, YOU ALL GET IT. I MEAN, PEOPLE, WHAT IS THE OLD SAYING? IF YOU, IF I CAN TRUST YOU WITH THE LITTLE THINGS, I CAN TRUST YOU WITH THE BIG THINGS. AND SOMETIMES PEOPLE, ONCE THEY READ, YOU KNOW, GRAMMATICAL OR SPELLING MISTAKES, UM, THEY STOPPED READING. AND SO, UM, UH, ANA THAT, THAT, THAT COULD HAVE BEEN LOUDER, BUT IT COULD NOT HAVE BEEN MORE CLEAR. AND THANK YOU FOR, FOR BRINGING IT UP. THOSE, THOSE ARE MY ONLY COMMENTS. THANKS. OKAY, THANKS, MANNY. UH, YES, WE'RE BACK TO, UH, HEY, CHAIR. JUST REALLY FAST, YOU KNOW, THAT WE HAD, UM, AT LEAST ONE PERSON ON THE G P A STUFF THAT WAS FULLY BILINGUAL. IT WAS CARLOS VALENZUELA. UH, I DID NOT KNOW THAT HE WAS NO LONGER WITH THE CITY, BUT HE DID AN EXCELLENT JOB. SO I DON'T KNOW IF WHOEVER WAS HIRED IN HIS PLACE THAT'S ALSO BILINGUAL, BUT HE MIGHT BE ON, ON THE END OF, YEAH, THAT KIND OF, THE READING AND FOLLOW UP OR THE EDITING PART. BUT THAT'S IT. THANK YOU, ALEX. THANK YOU, CHAIR. OKAY, THANKS. ALL RIGHT. LET ME JUST, UH, BRIEFLY GO OVER A COUPLE OF THINGS THAT, UM, SO WE CAN SUM THIS UP AND MOVE ON TO THE NEXT, UH, NEXT POINT. UH, I THINK WE ARE, WE DID GET A COMMENT AND WE DO NEED TO CHANGE THE C P S TO C P S E BECAUSE IT'S NOT CHILD PROTECTIVE SERVICES. AND THERE WAS A CONFUSION THERE. UM, THE MASSAGE QUESTIONS CAME IN ALL IN ONE P D F. WE'RE GETTING THAT BROKEN UP. WE'RE STILL STAYING WITH THE TWO BUCKET THING. UM, AND I THINK THAT'S CRITICAL BECAUSE OF, OF LETTING PEOPLE KNOW WHERE WE ARE IN THE PROCESS. IF WE DON'T, THEY'LL THINK WE'RE FINISHED. AND THEN, UH, WHEN WE'RE NOT, UM, WE, WE, THE QUESTION AND FOLLOW UP, UH, POINT THAT, THAT ED MADE IS, IS REALLY IMPORTANT. IF WE, IF WE PUT SUB [00:40:01] QUESTIONS, OUR FOLLOW UP QUESTIONS UNDER A, AN ORIGINAL QUESTION, UM, IF YOU NOTICE, WE'VE, WE NEED TO FIGURE OUT WHETHER ON A FOLLOW UP QUESTION OR A SUB QUESTION, WE'VE ALSO GOT THOSE TWO CLICKABLE BUCKETS. ONE NOT FINISHED, ONE FINISHED. AND IF WE DO, THAT'S EVEN GONNA ALLOW THEM TO MOVE DOWN THE QUESTIONS FASTER. SO I THINK WE'VE GOT THE ABILITY, I HOPE WE DO, TO HAVE THE, THE, THE TWO BUTTONS, THE TWO BUCKETS UNDER A SUB QUESTION. IF WE DON'T, WE'LL COME BACK AND FIGURE THAT OUT. OKAY. UM, THE, THE, THE DETAIL, UM, IS, IS VERY IMPORTANT ON HOW THIS INFORMATION FLOWS. I APPRECIATE THE COMMENT ON THAT AND, AND CLEARLY WE WILL DEMONSTRATE, UH, TO ANYONE THAT ON THE COMMITTEE OR ANYBODY WANTS TO SEE THAT ONE OF THE, ONE OF THE FLOWS OF THE INFORMATION HAS TO GO THROUGH A PROPER TRANSLATION. OKAY. UM, I THINK THAT'S ALL WE HAVE. SO LET'S MOVE IN TO THE, UH, TO THE, TO THE NEXT POINT, UH, WHICH IS THE C P S, UH, QUESTIONS. UH, WE, UH, HAD A, UH, SHORT MEETING WITH, UH, PAUL AND SOME OF THE FOLKS FROM C P S ON, UH, TUESDAY, WAS IT BEEN, I CAN'T REMEMBER, I GUESS TUESDAY. AND, UH, ONE OF THE QUESTIONS WE'RE GONNA HAVE TO, UH, PREPARE SOME FOLLOW UP QUESTIONS FOR 'EM JUST SO THAT THEY WILL GET PROPER DIRECTION, UH, ON THE ORGANIZATIONAL CHART. THEY REALLY DON'T KEEP, UH, AN ORGANIZATIONAL CHART DOWN TO THE LEVEL WE'RE LOOKING AT, BUT, UH, WE ARE REALLY, THE PURPOSE OF THIS FROM A BACKGROUND STANDPOINT IS TO HELP THE PUBLIC KNOW THE FUNCTIONS AND THE FUNCTIONAL AREAS OF C P S AS OPPOSED TO WHO'S PERFORMING THAT FUNCTION. BECAUSE THERE'S GOING TO BE SOME QUESTIONS AND CONFUSION ABOUT, WELL, IF WE'RE TALKING ABOUT THE PLANTS, IT'S OVER HERE. AND, AND HOW DOES THAT CONNECT TO THE FUEL PURCHASES AND HOW DOES THAT CONNECT TO THE DEMAND MAINTENANCE? AND SO WE'VE GOT TO TRY TO WORK WITH THEM AND, WE'LL, I'VE TOLD PAUL WE'LL GET 'EM AFTER TODAY'S MEETING. UH, TAKE YOUR COMMENTS IN, WE'LL, WE'LL GET 'EM A QUESTION ON THAT. THE OTHER QUESTION THAT WE NEED TO FOLLOW UP ON IS THE, UM, GEOGRAPHIC DESIGNATION OF INTERRUPTABLE CIRCUITS. UH, AS YOU REMEMBER, THEY'RE SENT TO US ON A SEQUENCE NUMBER BASIS. UH, WE'VE TOLD 'EM THAT, THAT THAT DOESN'T WORK FOR US. UH, WE'RE IN DISCUSSIONS WITH THEM AND WE'LL GET A QUESTION BACK TO THEM ON HOW WE CAN GEOGRAPHICALLY DESIGNATE, WHETHER IT'S ZIP CODES OR WHATEVER THEY'RE COMFORTABLE WITH. FROM A SECURITY STANDPOINT, THE ULTIMATE GOLD HERE IS TO CREATE A HEAT MAP, OR WHAT I WOULD CALL A GEO HEAT MAP THAT SHOWS THAT, UM, WHAT AREAS WERE OUT, HOW LONG BY BRACKETS OF HOURS, NOT SPECIFIC HOURS. IT DOESN'T NEED TO BE SPECIFIC. WE CAN COME UP WITH ENOUGH COLORS THAT IT'LL, IT'LL, UH, DESIGNATE, UH, UH, THE AREAS TO ANSWER THAT QUESTION. UH, I THINK THERE'S SOME POSSIBILITY THAT THAT MIGHT ACTUALLY BE ABLE TO BE DEVELOPED IN THE, IN CPSS SHOP, AND THAT, THAT QUESTION WILL GO BACK TO THEM. I'VE TOLD 'EM IT'S CRITICAL BECAUSE PEOPLE NEED TO UNDERSTAND HOW THIS DEMAND MANAGEMENT WAS REALLY PERFORMED, AND IF AN AREA OF THE CITY WAS DISADVANTAGED TO THE OTHER AREAS, WE NEED TO KNOW THAT, AND THE PUBLIC NEEDS TO UNDERSTAND THAT TO ANSWER THAT QUESTION. UH, AS FAR AS THE, SOME OF THE HISTORICAL INFORMATION, UH, WE ARE, WE ARE IN RECEIPT OF THE, UM, UH, OF THE, THE, THE MONTHLY PERFORMANCE BY, BY GENERATION POWER UNIT AND, AND BY PURCHASE POWER AGREEMENT. HOWEVER, THAT DID NOT COME IN AN EXCEL FORMAT. SO WE'RE ASKING OR REQUESTING THAT, THAT COME IN AN EXCEL FORMAT. WE BELIEVE THAT WE WILL SOON BE IN RECEIPT OF THE PERFORMANCE OF EACH UNIT DURING THE EVENT. UH, AND HOPEFULLY THAT WILL ALSO COME INITIALLY AS AN EXCEL FORMAT. UM, RIGHT NOW, UH, WE DO HAVE, UH, THE, UM, A FEW THINGS TO POST AND, AND WE ARE GOING TO GET 'EM POSTED ON THE, WHAT I'M CALLING THE INTERIM WEBSITE. UH, HOPEFULLY THE PUBLIC WILL BE PATIENT WITH US AND UNDERSTAND THAT THIS IS NOT WHERE WE'RE GOING TO BE IN THE END, BUT WE'RE NOT GONNA HOLD UP UNTIL WE GET TO THE END. UM, AND THAT'S ALL I HAVE ON THAT. AND WITH THAT, I'LL, I'LL MOVE IT OVER TO ANO FOR HER COMMENTS ON THE C P S QUESTIONS, EVERYTHING REED SAID. OKAY. WE'LL MOVE ON TO, UH, UH, TO SAWS. NOW, I DON'T KNOW IF CLAYTON OR OR MANNY WHO WANTS TO TAKE THAT, [00:45:01] UH, UPDATE. I LET CLAYTON HANDLE IT. YEAH. ALRIGHT. UM, WE'RE STILL IN THE PROCESS OF GOING THROUGH ANSWERS AS THEY'RE COMING IN AND, UH, HAVEN'T SEEN ANYTHING, YOU KNOW, THE ANSWERS ARE EFFECTIVE AT THIS POINT. WE HAVEN'T GONE BACK TO SAWS WITH ANY ADDITIONAL QUESTIONS OR CLARIFICATIONS ON THOSE, THOSE QUESTIONS, BUT WE'RE, WE'RE STILL GOING THROUGH THOSE. AND, UM, HAVE THEY BEEN, UH, CONTACTED ON, UH, SEPARATING THOSE INTO INDIVIDUAL QUESTIONS? NO. NO. OKAY. CHAIR, I'M SORRY. I, I, I DID THAT. SO I, I, I CONTACTED THEM, UH, OR I HAD STAFF CONTACT THEM THIS WEEK. I BELIEVE WE HAVE THEM BACK NOW, SEPARATED BY QUESTION AND ANSWER, ALSO LABELED AS RFIS USING THE SAME, UH, SEQUENCING THAT WE WERE USING C P S. SO WE DO HAVE THAT INFORMATION BACK. I KNOW WE'RE IN THE PROCESS OF GOING THROUGH THEIR ANSWERS TO MAKE SURE THAT WE UNDERSTAND 'EM AND WE DON'T HAVE TO GO BACK AND, YOU KNOW, GET CLARIFICATION FROM SAS. AND RIGHT NOW WE'RE JUST IN THAT PROCESS. AND MANNY COULD ADD TO THAT, UM, ON WHAT HE AND HIS STAFF ARE DOING. I'M, I'M HAVING MY STAFF GO THROUGH THOSE AS THEY COME IN. OKAY. MANNY, DO YOU HAVE SAME HERE, SAME HERE, SAME HERE. OKAY. WELL, I THINK THAT'S GOOD. WE'VE, WE, UH, WE NEED TO LET THE PUBLIC KNOW THAT, THAT, UH, SAS HAS RESPONDED TO ALL QUESTIONS THAT'S IMPORTANT IN THE TIMELINE OF THE STORYLINE OF THIS WORK. AND, UH, AND WE WILL, UM, WE WILL, UH, AS SOON AS, UM, UH, YOU'RE COMFORTABLE, YOU AND, UH, CLAYTON, YOU AND MANNY ARE COMFORTABLE, UH, WE WILL, UM, WE WILL PUT THOSE ON THE TEMPORARY SITE. SO, UH, AND IF YOU WOULD, UH, JUST COMMUNICATE WITH ALEX WHEN YOU'RE READY FOR THOSE TO GO UP. YES, SIR. ALRIGHT. ABSOLUTELY. ALRIGHT, LET'S, UH, LET'S THEN MOVE OVER TO HERE. CAN I, CAN I JUST MENTION, UH, SO THE, WHAT IS ON Y'ALL'S SHAREPOINT SITE IS A SINGLE P D F OF ALL OF THE QUESTIONS AND RESPONSES FROM SAS. UH, WE'VE GOTTEN THE, THE, UH, FILES BACK SO THAT THEY'RE BROKEN UP INTO INDIVIDUAL RFIS. BUT AS YOU ALL FINISH YOUR REVIEW, YOU CAN LET US KNOW AND THEN WE CAN POST THOSE INDIVIDUALLY. BUT FOR Y'ALL'S REVIEW, IT IS A SINGLE P D F AT THIS POINT. GREAT POINT. THANK YOU, BEN. ALRIGHT, LET, WELL, MAYBE WE OUGHT TO, UM, SEE IF THERE'S ANY QUESTIONS FROM THE COMMITTEE ON THE SAUCE. I MEAN, I THINK IT'S PROBABLY PREMATURE SINCE THE, THE SUBGROUPS STILL LOOKING AT 'EM, BUT IF YOU HAVE ANY COMMENTS. YES. MY ONLY, I COULDN'T TELL BY LOOKING AT THEM WHETHER OR NOT THEY HAD ANSWERED ALL OF THE QUESTIONS, AT LEAST ON, ON THE FIRST PASS, OR WHETHER THERE ARE STILL SOME OUTSTANDING QUESTIONS THAT THEY HAVE NOT RESPONDED TO. I DON'T KNOW OF ANY AT THIS POINT, BUT WE'RE, LIKE I SAID, WE'RE GOING THROUGH 'EM ONE BY ONE LOOKING AT THE ANSWERS. AND, UH, THERE MIGHT BE A FEW STRAGGLERS IN THERE, BUT, UH, I, I HAVEN'T SEEN ANY AT THIS POINT, UH, CHAIR OR, UH, UH, UH, AT THE, THE QUESTIONS AND THE ANSWERS IN THE P D F, UH, I HAD THE STAFF JUST GO THROUGH AND CHECK THEM. THEY ARE ALL THERE. SO, UH, THEY'VE RESPONDED TO ALL OF THEM AND THAT THEY, ANY OTHER, ANY OTHER, UH, ITEMS ON SAS? ALRIGHT, LET'S MOVE TO COSA AND THE, UH, OR E O C, UH, MR. CHAIRMAN, WE HAVE NOT YET RECEIVED ANY ANSWERS BACK FROM CSA, SO WE DON'T REALLY HAVE AN UPDATE. AS SOON AS WE DO, WE'LL, UH, GO THROUGH THE PROCESS OF, UH, UNDERSTANDING WHAT THEY, THEY'VE SENT US, BUT AT THIS POINT WE HAVE NO RESPONSES FROM CSA. ANY OTHER COMMENTS ON CSA? ANY OTHER COMMENTS FROM THE COMMITTEE IN GENERAL? I GUESS THAT DOES BRING UP A QUESTION. DID WE GIVE US A SUSPENSE DATE OR ANYTHING TO THEM TO, OR WE JUST SAID GIVE US THE ANSWERS AS A, AS YOU DEVELOPED THOSE ANSWERS, DO IS HAVE WE SUSPENDED THEM SAYING, HEY, WE NEED TO HAVE THIS ALL IN BY A CERTAIN DATE? WE DID NOT. OKAY. WE DID NOT. BUT, UH, UH, MY UNDERSTANDING IS THEY'RE GETTING CLOSE TO SENDING THEM IN. SO ANY UPDATE ON THAT, BEN? UH, YES, SIR. SO WE, WE CERTAINLY UNDERSTAND THE URGENCY OF GETTING THAT BACK TO THE COMMITTEE. UH, DRAFTS HAVE BEEN DEVELOPED FOR ALL OF THE QUESTIONS. THEY'RE MOVING THROUGH THE REVIEW PROCESS, SO WE'RE GONNA TURN THOSE AS QUICKLY AS WE CAN. AND I ACTUALLY HAVE SOME OF THE UTILITY STAFF THAT ARE HERE, UH, THEY'VE BEEN HELPING WITH THAT AS WELL. SO WHILE THE STAFF AT THE EMERGENCY OPERATIONS CENTER HAVE BEEN DRAFTING QUESTIONS, PUTTING INFORMATION TOGETHER, WE'VE, UH, ADDED SOME RESOURCES FROM OUR UTILITIES GROUP JUST TO HELP THEM COMPILE IT ALL AND GET IT INTO THAT FINAL REVIEW STAGE. DO YOU EXPECT THAT THEY ARE GOING TO ALL COME [00:50:01] IN IN ONE BATCH OR WE WILL GET THEM IN MULTIPLE INPUTS? I, I WOULD SAY AT THIS POINT, GIVEN WHERE IT'S AT, I, I THINK THERE, IT'LL BE EITHER ONE LARGE BATCH WITH ALL, WITH ALL OF THOSE IN THERE, OR, UM, IT'LL BE JUST A COUPLE, I THINK, YOU KNOW, A COUPLE OF BATCHES. I THINK THEY'RE, THEY'RE ALL MOVING ALONG VERY QUICKLY, SO WE'RE TRYING TO GET THOSE DONE. I, I WOULD JUST SAY, I THINK JUST BASED ON HOW THIS WILL BE PROCESSED ON OUR END, GETTING SOME SOONER SO THAT WE CAN START TO GO THROUGH THEM RATHER THAN WAITING TO GET THEM ALL IN WOULD FACILITATE OUR PROCESS. ABSOLUTELY. WE'LL, WE'LL, WE'LL GO BACK AND WORK ON THAT. I, ONE OTHER COMMENT, MR. CHAIR. UM, AND THAT IS, UM, AS WE ARE SORT OF IN THIS PHASE OF GETTING RESPONSES FROM THE THREE ENTITIES AND, AND SORT OF MAKING SURE THAT THEY WERE RESPONSIVE TO THE INITIAL QUESTIONS, UH, HOW ARE WE THINKING ABOUT SORT OF THE NEXT STEP RIGHT, OF ANALYSIS NOW OF THAT INFORMATION AND PUTTING IT INTO SOME FORMAT THAT'S DIGESTIBLE? SO, UM, SINCE, UM, I GUESS WE STARTED THE C P S QUESTIONS FIRST, UH, ANNA AND I HAVE TALKED ABOUT THIS AND I'LL LET HER, YOU KNOW, STRIKE ME WHERE I, I GET OFF BASE HERE, BUT WHAT WE'RE TRYING TO DO IS, AND I'LL, I'LL USE THE, AGAIN, I'LL USE THE, THE DEMAND DISTRIBUTION ON THE INTERRUPTABLE CIRCUITS, UM, AS AN EXAMPLE, UH, AT THIS POINT IN TIME, WE ARE IN DISCUSSIONS WITH THEM ON HOW DO WE GET, UH, HEAT MAP THAT WOULD ACTUALLY, WITH A LEGEND WOULD BE THE, UH, RESPONSE TO THAT QUESTION. UH, WHILE WE HAVE, UH, CIRCUITS, UH, BY SEQUENCE NUMBER THAT WOULD BE AN INTERIM POSTING. SO WE'RE WORKING, UH, TO GET THE, THE FINAL ANSWER. AND THEN THAT'S WHEN IT'D BE POSTED BEYOND THAT. I THINK THERE'S THIS, THIS KIND OF OVERARCHING THING THAT'S ON OUR, OUR MIND IS THE WHAT DO WE DO IN THE END TO GET THIS WORK DONE? AND THAT'S ALWAYS A CONCERN OF MINE, AS I KNOW IT IS OF YOURS. I AM HOPEFUL THAT IF WE ARE ANSWERING THESE INDIVIDUAL QUESTIONS, UH, THEN THERE CAN BE A VERY, UH, EASY SUMMARY DOCUMENT DEVELOPED FROM THE ANSWERS OF THE QUESTIONS. UH, AND IN THAT IT WOULD BE, UH, BASICALLY A SUMMARY OF THE, OF THE QUESTIONS, UH, ANSWERS TO THE QUESTIONS. AND, UH, THERE'S SOME AREAS THAT, UH, KIND OF CONCERNED ME MORE THAN OTHERS AS FAR AS GETTING DONE. FOR EXAMPLE, THE TIMELINE, UH, IS A CONCERN OF MINE AT THIS POINT. UH, HOW DO WE ACTUALLY DEVELOP A, A REALLY GOOD TIMELINE FROM ALL THE INFORMATION THAT WE'RE RECEIVING? I KNOW THE SAWS QUESTIONS, YOURS QUESTIONS AND C P S QUESTIONS ALL HAD TIMELINE RESPONSES TO THEM. AND SO THAT'S PERHAPS GONNA HAVE TO BE WORKED ON, YOU KNOW, AT SOME POINT BETWEEN THE WHOLE GROUPS AND WE'LL DO THAT. BUT RIGHT NOW, I, I SEE THAT, UM, IF WE'RE TALKING ABOUT A WRAPPING THIS THING UP, UM, IT WOULD BE A, IT WOULD BE SOMETHING THAT WOULD BE A SUMMARY OF THE QUESTIONS AND THE ANSWERS TO THE QUESTIONS IN A, IN A, UH, OBVIOUSLY IN A SPANISH FORMAT AND IN MORE OF A, UM, A REPORT FORMAT, UH, AS OPPOSED TO AN QUESTION ANSWER FORMAT. I THINK THAT WILL, I THINK THAT WILL BE REQUIRED, UH, JUST TO HELP PEOPLE THAT WANT READ A, A, A COMPLETE DEAL. SO WE'RE REALLY CREATING WITH THE WEBSITE, WE'RE CREATING THE STORYLINE, WE'RE CREATING THE BACKGROUND INFORMATION, WE'RE LETTING PEOPLE KNOW WHAT WE'RE DOING TRANSPARENTLY, AND THEN ULTIMATELY WE'LL PROBABLY HAVE TO PICK THESE ANSWERS UP AND PUT 'EM INTO SOME TYPE OF COMBINED SUMMARY REPORT. BUT I'M, I'M OPEN TO SUGGESTIONS. THAT'S JUST KIND OF BEEN IN MY, MY MIND. OKAY. I, I THINK, UM, I, I'D LIKE TO THINK ABOUT THAT SOME MORE. SURE. AND I THINK WE ALL CAN AND SHOULD SORT OF THINK ABOUT WHAT THE, YOU KNOW, END STATE OF THIS IS ULTIMATELY SEEMS TO, I THINK WHAT YOU SAID, AND I AGREE WITH ALL OF THAT. UM, CARE, UH, A AS A, AS ONE OF THE, I THINK, SORT OF PRODUCTS OF THIS WORK, WHICH IS A SORT OF DIGESTIBLE CONSOLIDATED Q AND A, HERE'S ALL THE QUESTIONS THAT WE'RE AT ASKING HERE, ALL THE ANSWERS THAT CAME BACK IN. I, I ALSO, YOU MEAN SORT OF AGAIN, PULLING BACK, THAT'S GONNA BE A LOT OF DETAIL ON INDIVIDUAL PIECES OF THIS. RIGHT? I THINK PULLING BACK FROM THAT, TO YOUR POINT, THERE'S A STORYLINE, RIGHT? THAT, THAT SAYS, YOU KNOW, IN SORT OF REALLY [00:55:01] HIGH LEVEL, UM, YOU KNOW, SOMETHING LIKE, UH, THIS WAS AN OUTLIER EVENT BECAUSE IT EXCEEDED THE PARAMETERS FOR WHICH THE CITY HAD PLANNED AND PREPARED, RIGHT? UM, YOU KNOW, I'M, I'M NOT SAYING THIS IS THE STORY, BUT SOMETHING LIKE A LOGICAL FLOW THAT SAYS, AND BECAUSE IT WAS AN OUTLIER EVENT AND EXCEEDED THOSE PARAMETERS, THESE PARTS OF THE SYSTEM DIDN'T WORK AS ADVERTISED, WHICH, YOU KNOW, CAUSED THE, THE OTHER PARTS NOT TO WORK BECAUSE THEY WERE DEPENDENT ON THOSE PIECES MM-HMM. . AND, UM, AS A RESULT, UM, THE, THE COMMUNICATION ABOUT WHAT WAS HAPPENING WAS NOT AS CLEAR AS IT SHOULD HAVE BEEN TO THE PUBLIC. UM, AND SO THERE WAS CONFUSION AS A RESULT OF THAT, UM, BECAUSE I THINK PART OF OUR CHARTER WAS PROVIDE SOME SENSE OF WHAT SHOULD BE DONE TO PREVENT THIS FROM HAPPENING. AND IF WE HAVE THAT SORT OF NOT, I DON'T DOWN, NOT DOWN TO GET INTO, YOU KNOW, CP S'S BUSINESS, THEY'VE GOTTA FIX THEIR PIECE OF IT. BUT I DO THINK FROM A COMMUNITY PERSPECTIVE, YOU KNOW, WE MADE SOME DECISIONS AS A COMMUNITY ABOUT HOW WE WERE GONNA SPEND OUR RESOURCES MM-HMM. , AND THAT THAT'S A PART OF WHAT HAPPENED HERE, BECAUSE DECIDED TO TAKE SOME RISKS. IT CAME BACK AS A COMMUNITY, RIGHT? UM, AND SO WHETHER WE WANT TO MITIGATE THAT RISK MOVING FORWARD AS A COMMUNITY, THINK SOMETHING WE SHOULD AT LEAST THINK ABOUT, AND WE, WE HAVE A, YOU KNOW, SOMETHING TO SAY ABOUT THAT. AND, AND, AND THAT'S, THAT'S, THAT'S DEAD ON TO WHAT WE'VE BEEN TALKING ABOUT. AND THAT IS WE'RE ANSWERING TWO QUESTIONS, WHAT HAPPENED AND WHY THE COROLLARY TO WHY IS WHY NOT DO IT DIFFERENTLY. SO I THINK THAT'S, THAT'S RIGHT ON, AND I DO BELIEVE THAT WE HAVE TO ANSWER THE, THE TWO QUESTIONS, UH, WHAT HAPPENED AND WHY DID IT HAPPEN? AND THEN I BELIEVE THAT WE WILL THEN AS A COMMITTEE DISCUSS WHETHER WE WANT TO MAKE THE, THE NEXT STEPS, WHICH IS THE, THE COROLLARY FOR, FOR EXAMPLE, I GO BACK TO THIS INTERRUPTABLE CIRCUIT THING. IF WE SEE THAT THE CIRCUITS WERE NOT INTERRUPTED PROPERLY, THEN IT'S A PRETTY OBVIOUS STATEMENT THAT, THAT THERE NEEDS TO BE ADDITIONAL WORK ON DEMAND MANAGEMENT BY C P S AND THAT THAT NEEDS TO BE REESTABLISHED. I THINK GOING BEYOND US IDENTIFYING, UH, WHAT, AND UH, WHY KIND OF GETS OVER INTO THE BOARD AND THE MANAGEMENT'S RESPONSIBILITY. BUT I DO THINK WE HAVE A CLEAR RESPONSIBILITY TO IDENTIFY WHAT HAPPENED AND WHY DID IT HAPPEN TO THE BEST OF OUR KNOWLEDGE AND THE BEST OF THE INFORMATION WE'RE PROVIDED. I MEAN, IF WE'RE NOT PROVIDED INFORMATION, THERE MIGHT BE A PLACE WE CAN SAY, THIS IS WHAT HAPPENED, BUT WE DON'T HAVE THE INFORMATION TO KNOW WHY AND TO THAT, THAT'S IMPORTANT TO THE PUBLIC ALSO. NOW, THANK YOU. LET'S, UH, LET'S SEE IF THERE'S OTHER, OTHER QUESTIONS BEFORE WE ADJOURN, UH, EARLY. YEAH, SURE. YEAH. CAN I, CAN I MAKE ONE SUGGESTION TO THE, UM, COMMITTEE AND THAT IS, I KNOW THAT, UH, YOU'VE ALL HAVE HAD A LOT OF, UH, DISCUSSION AROUND MAKING SURE WE CONTINUE TO GET PUBLIC INPUT. ONE THOUGHT CHAIR IS AT THE END OF THESE MEETINGS, WE COULD, I COULD HAVE ALEX PUT ON THE SCREEN JUST A REMINDER OF WHERE, UH, CITIZENS COULD, UM, PROVIDE ADDITIONAL INPUT TO THE COMMITTEE. UH, JUST FOR A MINUTE OR TWO, PUT THAT ON THE SCREEN. WE CAN DO THE WEB WEBSITE, THE PHONE NUMBER THAT YOU CAN CALL INTO, AS WELL AS THE, UH, TEXT OPTION JUST TO MAKE THAT AVAILABLE. I THINK THAT'S ABSOLUTELY APPROPRIATE. UH, THANK YOU VERY MUCH BEN FOR THAT. SURE. UH, THAT OBVIOUSLY DOESN'T REQUIRE OUR ATTENTION, SO , SO WE'LL TURN THAT OVER TO YOU GUYS. THANK YOU. SO WE'LL DO THAT. AND THEN, UM, MAYBE ONE OTHER SUGGESTION WOULD BE THAT, UH, YOU HAD A QUESTION EARLIER ABOUT ADDITIONAL QUESTIONS COMING ON THE, ON THE WEBSITE. YES. OR MAYBE ON THE AGENDA, UH, EVERY COUPLE OF WEEKS. UH, I CAN HAVE ALEX JUST REPORT OUT ADDITIONAL QUESTIONS THAT WE HAVE RECEIVED, JUST TO MAKE SURE THAT THOSE ARE ALIGNING WITH THOSE THAT Y'ALL HAVE ALREADY REQUESTED. EXCELLENT. SO WE CAN DO THAT AS WELL. EXCELLENT. I, THOSE ARE TWO VERY GOOD SUGGESTIONS. UH, UNLESS I HEAR ANY OBJECTIONS FROM THE GROUP, I'LL, I'LL THUMBS UP THOSE. ALL RIGHT. ANYTHING ELSE? JUST, UH, ANYBODY. ALRIGHT, WE'RE ADJOURNED. THANK YOU VERY MUCH. APPRECIATE YOUR TIME AND ATTENTION AND, UH, APPRECIATE THE FOLKS OUT THERE LISTENING. THANK YOU. BYE. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.