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WELCOME TO THE MEETING OF THE AUDIT AND ACCOUNTABILITY COMMITTEE FOR TUESDAY, MAY 18TH.
I'D LIKE TO WELCOME COMMITTEE MEMBERS AND GUESTS.
THE FIRST ORDER OF THIS, UH, BUSINESS TODAY WAS TO SEE IF THERE WERE ANY PEOPLE SIGNED UP TO SPEAK.
AND I UNDERSTAND THERE WERE NONE.
LET'S GO AHEAD AND BEGIN WITH THE APPROVAL OF THE MINUTES FROM APRIL 20TH.
I ENTERTAIN A MOTION TO APPROVE THOSE MINUTES.
I MAY, I MAY HAVE MISSED THIS, BUT WAS THERE A ROLL CALL OR WAS THAT BEFORE WE WENT ON TO AB IT WAS, IT WAS JUST BEFORE, BUT, UH, I, I'LL GO AHEAD.
SINCE WE, UH, STARTED AUDIO VISUAL, LET'S GO AHEAD AND DO A ROLL CALL AGAIN, PLEASE.
ALRIGHT, LET'S GO AHEAD THEN AGAIN.
[1. 21-3677 Approval of the minutes from the Audit and Accountability Committee meeting on April 20, 2021.]
APPROVAL OF THE MINUTES.UH, COULD I HAVE A MOTION, PLEASE? I'LL DO IT AGAIN.
ANY SECOND? WELL, I'LL SECOND IT.
SO WE HAVE A MOTION AND A SECOND FOR THE MINUTES.
ANY OPPOSED? HEARING NO OPPOSITION TO MINUTES ARE APPROVED
[CONSENT AGENDA]
TODAY.TODAY WE HAVE PREDOMINANTLY A CONSENT AGENDA THAT HAS ABOUT FIVE ITEMS ON IT.
UH, AND WE HAVE ONE ITEM FOR INDIVIDUAL CONSIDERATION.
THE ITEMS ON THE CONSENT AGENDA INCLUDE, UH, TWO PRES SOLICITATION, HIGH PROFILE ITEMS, ONE ON ALL CALL ON-CALL ADVERTISING AND MARKETING SERVICES AT THE AIRPORT.
ONE ON ON-CALL ENVIRONMENTAL PROFESSIONAL CONSULTING SERVICES, UH, WITH PUBLIC WORKS.
I BELIEVE WE HAVE TWO POSTS, SOLICITATION, HIGH PROFILE ITEMS, UH, NUMBER FOUR, DANGEROUS PREMISES ABATEMENT, LOT CLEARING AND SECURITY STRUCTURES, AND ANOTHER HIGH PROFILE POSTS, SOLICITATION ITEM ON ARCHITECTURAL SERVICES FOR THE ALAMO DOME IMPROVEMENTS.
FINALLY, WE HAVE ONE FINAL INTERNAL AUDIT, AUDIT ON PUBLIC WORKS DEPARTMENT PAVEMENT CONDITION.
UH, AGAIN, ALL OF THESE ARE ON, UH, CONSENT AGENDA.
THE INFORMATION HAS BEEN SENT TO ALL COMMITTEE MEMBERS IN ADVANCE.
IS THERE ANYONE WHO WANTS TO GO AHEAD AND AMEND THE CONSENT AGENDA AND BRING UP ANY OF THOSE INDIVIDUAL ITEMS FOR INDIVIDUAL CONSIDERATION? YES.
COUNCILWOMAN CHAIR, I'D LIKE TO PULL ITEM SIX FOR INDIVIDUAL CONSIDERATION, PLEASE.
ANY OTHER CHAIRMAN, THIS IS TROY ELLIOT.
IF I, IF I MAY, I'D JUST LIKE TO, FOR THE BENEFIT OF THE COMMITTEE, WOULD JUST LIKE TO, UM, HIGHLIGHT ITEM NUMBER FIVE.
PREVIOUSLY, PREVIOUSLY, WHEN THE COMMITTEE HEARD THIS ITEM, IT WAS, UM, UNDER THE NAME OF ARCHITECTURAL SERVICES FOR THE NCAA FINAL 4, 20 25.
AND WORKING WITH ALEX LOPEZ, WE THOUGHT IT'D BE BETTER AND MORE TRANSPARENT TO CHANGE THE NAME TO WHAT YOU SEE HERE ON THE AGENDA FOR ARCHITECTURAL SERVICES FOR THE ALMA DOME IMPROVEMENTS.
I JUST WANTED TO BRING THAT TO ATTENTION OF THE COMMITTEE SO THERE WAS NO CONFUSION.
UH, I BELIEVE EVERYBODY STILL HAD AN OPPORTUNITY TO READ OVER THE PRESENTATION AGAIN.
WOULD ANYONE LIKE TO PULL THAT OR ANY OTHER ITEM? WE'RE LOOKING TO PULL ITEM NUMBER, UH, SIX, I BELIEVE.
SO THE CONSENT AGENDA IS ITEMS 2, 3, 4, AND FIVE.
I'LL ENTERTAIN A MOTION TO APPROVE THE CONSENT AGENDA.
OKAY, MOVED AND SECONDED TO APPROVE ITEMS 2, 3, 4, AND FIVE ON THE CONSENT AGENDA.
THE CONSENT AGENDA'S BEEN APPROVED, UH, SINCE ITEM
[6. 21-3703 AU20-038 Audit of Public Works Department Pavement Condition]
SIX WAS, UH, BEING PULLED BY, UH, COUNCILWOMAN AND MEMBER SANDOVAL.WHY DON'T WE GO AHEAD AND ADDRESS THAT ONE FIRST.
AND, UH, RAZZIE, I BELIEVE THIS IS PUBLIC WORKS, UM, OR I BELIEVE KEVIN
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WOULD PROBABLY GO AHEAD AND, UH, GIVE US A, A REPORT ON THAT.BUT COUNCILWOMAN, IF YOU HAVE ANY SPECIFIC QUESTIONS, YOU KNOW, PLEASE FEEL FREE TO BRING 'EM UP.
BUT KEVIN, WHY DON'T YOU GO AHEAD AND REVIEW THAT WITH US.
THIS AUDIT IS, A AUDIT WOULD PERFORM THE PUBLIC WORKS, SPECIFICALLY THE PAVEMENT CONDITION, UH, SCORING AND MORE SPECIFICALLY THE I N P, THE INFRASTRUCTURE MANAGEMENT PLAN AND HOW, UH, COSTS ARE ALLOCATED, UH, FOR THE, UH, FOR THE PUBLIC WORKS, UH, PAVEMENT CONDITION FOR THE PAVEMENT IMPROVEMENTS.
LEMME JUST GO WITH SOME BACKGROUND.
BACK IN 20 16, 20 17, WE DID AN ANALYSIS OF THE THE P C I SCORES.
AND PART OF THAT ANALYSIS, WE SORTED THEM AND ANALYZED THEM BY DISTRICT.
AND AS A RESULT OF THAT, UH, COUNCILWOMAN GONZALEZ, UH, BEGAN A CONVERSATION ABOUT MORE OF AN EQUITABLE, UH, ALLOCATION OF THE FUNDING IN THE I M P, WHERE IT USED TO BE MORE OF A ROUGH PROPORTIONALITY.
WE THEN WENT TO A MODEL, UH, BASED ON THE SIZE OF THE DISTRICT, THEIR STREET NETWORK, AS WELL AS THE CONDITION OF THE, THE STREET NETWORK I E THE P C I SCORE.
UH, THAT'S A SCORE OF ZERO THROUGH A HUNDRED, A HUNDRED BEING THE BEST, ZERO BEING A FAILED STREET.
SO THIS AUDIT WAS TO COME BACK THREE YEARS LATER TO LOOK TO SEE HOW THAT HAS BEEN IMPLEMENTED.
AND IF IN FACT, UH, PUBLIC WORKS WAS CONSIDERING THE CONDITION OF THE STREET AS WELL AS THE SIZE OF THE NETWORK IN THEIR ALLOCATION FOR THE I M P.
AND THEN ALSO THERE WAS A STUDY DONE IN 2016 ON THE P C I SCORES, STREETWIDE OR CITYWIDE STREET NETWORK, AND THEN ANOTHER IN 2019.
SO WE MADE THOSE COMPARISONS ALSO BY DISTRICT TO SEE IF IT WAS IMPROVING.
UM, THE, THE SCOPE AND THE METHODOLOGY WE FOLLOWED, AGAIN, THE SCOPE WAS A COMPARISON OF THE 2016 AND 2019 P C I, UH, SCORES AND THE, THE ANALYSIS THAT WAS DONE.
WE ALSO REALLY JUST FOCUSED OUR, THE FUNDING SOURCES AND THE, THE FINANCIAL, THE FUNDING SIDE OF THIS EQUATION.
ON THE I M P PLAN, WE DID NOT, UH, LOOK AT OTHER SOURCES THAT MAY ALSO IMPROVE STREETS, SUCH AS THE CAPITAL PROJECTS, UH, THE BOND PROJECTS.
UM, THOSE ARE PROBABLY THE TWO PRIMARY ONES THAT DO HAVE A POSITIVE IMPACT ON STREET CONDITION.
WE FOCUS PRIMARILY ON THE I M P PLAN AND, UH, WHICH IS PART OF THE BUDGET CAPITAL, UH, BUDGET FOR, FOR PUBLIC WORKS.
THE, UM, 'CAUSE WHAT WE DID FIND IS THAT IN, IN FACT, THE METHODOLOGY HAS CHANGED IN THAT THE, UH, PROCESS FOLLOWED BY PUBLIC WORKS DOES, UH, CONSIDER BOTH THE SIZE OF THE INDIVIDUAL COUNCIL NETWORK STREET NETWORK, AND ALSO THE, UH, THE CONDITION.
THAT BEING, THOSE THAT'S HAD A LOWER P C I SCORE, UH, GENERALLY GOT MORE FUNDING, UH, AS A PERCENTAGE OF THE TOTAL ALLOCATION FOR STREET IMPROVEMENTS THROUGH THE I M P THAN DISTRICTS THAT HAD A LOWER OR A HIGHER P C I SCORE, I E BETTER STREETS.
UH, WE DID ALSO NOTE THAT THERE HAVE BEEN, UH, CITYWIDE, THERE HAVE BEEN IMPROVEMENTS IN THE OVERALL P C I SCORES, THE STREET NETWORK FROM 2016 THROUGH 2019.
AND AT THE DISTRICT LEVEL, EVERY DISTRICT'S P C I SCORE ALSO IMPROVED, WITH ONE EXCEPTION.
THAT WAS, UH, DISTRICT FOUR'S P C I SCORE ACTUALLY WENT DOWN A COUPLE OF POINTS.
UM, BUT IT WAS STILL, THE GOAL FOR PUBLIC WORKS IS TO HAVE A SCORE OF 70.
THAT'S WHAT THEY, THE GOAL IS.
AND THAT, UM, WE ARE GETTING TO THAT IMPROVEMENT OF, OF OUR STREET CONDITIONS.
UH, SO THAT'S, YOU KNOW, THERE WERE NO RECOMMENDATIONS WE MADE.
THIS WAS MORE AN ANALYSIS OF THE PROCESS.
THE PROCESS IS WORKING AND ALLOCATIONS ARE BEING MADE APPROPRIATELY.
ANY QUESTIONS? COUNCILWOMAN, WOULD YOU HAVE A QUESTION? UH, THANK YOU, CHAIR.
JUST A COUPLE OF COMMENTS ON THIS.
UH, KEVIN AND I HAD A HAD A DISCUSSION ABOUT, ABOUT THE AUDIT AND, UH, MY, MY RECOMMENDATION WOULD BE TO ADOPT THE DOCUMENT WITH AN AMENDMENT, UH, CLARIFYING THAT THE I M P IS NOT THE SOLE SOURCE OF FUNDING AND THE SOLE, UH, REASON FOR IMPROVEMENTS IN PAVEMENT CONDITION, AS THERE ARE OTHER FUNDING SOURCES THAT ARE NOT ACCOUNTED FOR IN THIS AUDIT.
AND, AND, AND, AND CHAIR AND COUNCILWOMAN.
UH, LIKE YOU MENTIONED, WE DID DISCUSS THIS IN THIS, UH, AS WHEN I JUST PRESENTED THAT I DID MAKE COMMENT OF THE ADDITIONAL FUNDING SOURCES SUCH AS BOND PROJECTS, SUCH AS OTHER CAPITAL, UH, IMPROVEMENT PROJECTS.
AND WE DO NOT STATE THAT IN THE REPORT.
UH, SO I THINK TO ADDRESS YOUR, YOUR CONCERN, WHICH I IS VALID, UM, I WOULD LIKE TO ADD AN, AN AMENDMENT OR ADD A JUST A COVER MEMO TO THE REPORT, JUST SPECIFYING AND CLARIFYING EXACTLY WHAT YOU'RE TALKING ABOUT, THAT WE ONLY CONSIDER I M P FUNDING.
WE DID NOT CONSIDER CAPITAL PROJECTS, UH, BOND PROJECTS, WHICH DO IMPROVE STREET CONDITION.
UM, WE CAN ALSO, AS PART OF THAT MEMO,
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AND I WILL WORK WITH, UH, PUBLIC WORKS TO DETERMINE HOW MUCH I, I, I KNOW THE DATA'S OUT THERE, IT'S PROBABLY NOT READILY AVAILABLE.WE CAN GET IT TO CONSIDER, UH, THE BOND PROJECT OR ADDITIONAL FUNDING BY DISTRICT THAT HAS BEEN CONTRIBUTED, UH, TO THE, THE STREET PROJECTS, UH, OVER THE YEARS, JUST TO, TO INCLUDE ALL THE RELEVANT DATA AND WHAT'S LEADING TO THE, UH, THE IMPROVED STREET CONDITION.
IF, IF THAT WOULD BE, OKAY, CHAIRMAN, THIS IS, I'D LIKE TO HEAR RAZZIE COMMENT ON THAT.
COUNCILWOMAN SANDOVAL IS ACCURATE.
WE HAVE DONE SIGNIFICANT IMPROVEMENT ON ROADWAY PAYMENT CONDITION THROUGH THE BOND PROJECT, BUT HISTORICALLY, OUR S M P IS A HUNDRED PERCENT IS PROJECT SELECTED BASED ON P C I AND BOND IS NOT EVEN, BOND DOES IMPROVE.
P C I OF THE ROADWAY BOND MOST OF THE TIME LOOKS FOR THE MOBILITY IMPROVEMENT, SOME DRAINAGE IMPROVEMENT, ECONOMIC DEVELOPMENT, ANOTHER, BUT SHE'S ACCURATE.
WE, LAST 2017, WE HAD $445 MILLION FOR STREET PROPOSITION THAT, IN THAT IMPROVES PAYMENT CONDITIONS SIGNIFICANTLY.
SO WOULD YOU HAVE ANY DIFFICULTY ADDING THAT AS A, AN ADDENDUM OR A NOTATION? UH, TO THIS REPORT WE HAVE, THE NUMBER WE HAVE IS BEEN PART OF 2012 BOND ON THE ROADWAY.
AND PART OF 2017, OF COURSE, ALL OF 2017 BOND HASN'T BEEN CONSTRUCTED YET, BUT WE KNOW HOW MUCH WE ALREADY HAVE SPENT.
KEVIN, UH, ANA, MAY I THANK YOU CHAIR.
I, I THINK THERE IS THE, THE WORK THAT'S ALREADY BEEN DONE IN THIS AUDIT, AND I, I THINK IT'S, IT'S FINE TO ACCEPT IT WITH THAT CLARIFICATION, BUT WHEN WE'RE TALKING ABOUT LOOKING AT ADDITIONAL BOND FUNDS, UH, POSSIBLY CERTIFICATES OF OBLIGATIONS OR OTHER BUDGETARY TOOLS THAT WE USE TO IMPROVE C UH, P C I, I THINK THAT'S, UM, THAT'S A DIFFERENT SCOPE.
AND I, I'M NOT SURE, KEVIN, IF YOU ACTUALLY WANNA TAKE THAT ON RIGHT NOW, THAT TO ME, THAT SOUNDS LIKE A, A SLIGHTLY DIFFERENT AUDIT.
UM, AND, AND THAT THIS WOULD NOT BE, YOU'D BE HOLDING UP THIS ONE IF YOU, IF YOU DECIDED TO GO THAT ROUTE.
I'M NOT SAYING IT'S NOT A WORTHY AUDIT.
WE, WE MAY END UP FINDING THAT THE DISTRIBUTION OF FUNDS WAS NOT ENTIRELY NEED-BASED ONCE YOU INCORPORATE WHAT WAS IN THE BOND OR CERTIFICATES OF OBLIGATION OR OTHER BUDGETARY TOOLS.
I ACTUALLY THINK THAT'S A VERY INTERESTING QUESTION, UH, AS WELL TO ASK.
BUT I DON'T BELIEVE IT IS A QUESTION, UH, THAT THIS AUDIT WAS DESIGNED AROUND.
SO I, I'D LIKE TO HEAR KEVIN'S THOUGHTS ABOUT HOW TO MOVE FORWARD ON THAT.
NO, LET ME CLARIFY WHAT I WAS, WHAT I WAS COMMITTING TO, OR JUST, UH, JUST MORE INFORMATION.
I WASN'T, UH, ANTICIPATING DOING ANY MORE ANALYSIS AT THIS POINT, BECAUSE THAT WOULD BE SIGNIFICANT, UH, ESPECIALLY TO DO THE ANALYSIS AND TAKING IT DOWN TO, UH, TO DISTRICT LEVEL AND ALSO REALIZING BOND PROJECTS OR LONG-TERM PROJECTS, UH, WHENEVER WE, SOME MAJOR SIGNIFICANCE.
BUT JUST, UH, UH, A COVER MEMO AND ADDENDUM, JUST CLARIFYING THAT TO CLARIFY THE SCOPE OF WHAT WE HAVE DONE SO FAR.
AND THAT THE FUNDING THAT WE LOOKED AT WAS I M P FUNDING AND NOT, UH, BOND PROJECT FUNDING.
NOW, WE COULD ALSO INCLUDE JUST DATA OF WHAT BOND PROJECTS OR OF THE FUNDING THAT HAS GONE INTO STREETS OVER THE LAST SCOPE, THE SCOPE PERIOD, 2016 THROUGH 2019, UH, BY DISTRICT.
BUT THAT WOULD JUST BE AS ADDITIONAL INFORMATION THAT WE COULD HAVE CANNOT INCLUDE.
BUT I WAS NOT INTENDING AT THIS POINT TO DO AN ANALYSIS AND REDO THE AUDIT WITH THAT, BECAUSE THAT IS, THAT IS SIGNIFICANT AND, UH, A LOT OF DATA THERE, BUT I'M JUST MORE INFORMATION ON CLARIFYING OUR SCOPE VERSUS MORE ANALYSIS.
THAT'S WHAT I WOULD LIKE TO DO.
UH, WITH, UM, AND ONE FINAL COMMENT BEFORE I MAKE A MOTION, UH, CHAIR, IF IT'S OKAY.
I THINK THE ONE, ONE OTHER THING THAT YOU MAY WANT TO MENTION IS THAT NOT ALL I M P MONEY GOES DIRECTLY INTO PAVEMENT CONDITION.
SOME OF IT ENDS UP BEING USED ON SIDEWALKS.
IT IS PROBABLY A VERY SMALL FRACTION OF IT, BUT I, I DON'T THINK WE CAN, UM, DRAW A DIRECT CORRELATION, UH, BETWEEN ALL I M P FUNDS AND, AND D C I.
AND THE NUMBERS THAT WE PRESENT IN THE REPORT AS I M P, THOSE ARE THE STREET FUNDING NUMBERS, BECAUSE YOU'RE RIGHT, THERE'S ALSO, UH, I M P MONEY THAT GOES TO SIDEWALKS, THAT GOES TO CROSSWALKS.
THERE'S, THERE'S, THERE'S A LOT OF OTHER, UH, ITEMS FOR I M P, BUT OUR REPORT DOES FOCUS ON THE STREET PORTION OF I M P, BUT WE CAN CLARIFY THAT ALSO.
UH, WELL, THANK YOU, UH, WITH THAT CHAIR, I WOULD MOVE TO APPROVE THE AUDIT AS, UM, DISCUSSED BY, UH, THE AUDITOR WITH, WITH THE, I'M SORRY.
IT WAS, DID YOU CALL IT AN AMENDMENT OR DID YOU CALL IT A,
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A MEMO OR? I'M GONNA CALL IT AN ADDENDUM FOR RIGHT NOW, WHICH WILL PROBABLY LOOK A LOT LIKE A MEMOMOVE TO APPROVE THE AUDIT, UH, WITH THE ADDENDUM AS DISCUSSED BY KEVIN BARKWELL.
WE HAVE MOTION AND A SECOND, UH, WITH AN ADDENDUM.
ALL THOSE IN FAVOR, PLEASE SAY AYE.
[7. 21-3704 FY 2021 Annual Audit Plan Status Update [Kevin Barthold, City Auditor]]
ITEM THAT WE HAVE IS A REVIEW OF THE AUDIT PLAN, THE ANNUAL AUDIT PLAN STATUS, AND AN UPDATE, UH, BY AUDITOR BUCKLE.SO KEVIN FLOOR IS YOURS? YES, SIR.
UM, JUST, I PROVIDED OUR GANTT CHART, UM, WHICH IS A LIVING, BREATHING DOCUMENT, JUST AS A HIGH LEVEL HOW WE TRACK OUR AUDIT PROJECTS.
I JUST WANTED TO, AGAIN, PROVIDE THAT TO THE AUDIT COMMITTEE.
WE DO THIS TRULY EVERY FEW MONTHS, OR MAYBE MORE THAN A FEW MONTHS.
BUT AGAIN, THE GANTT CHART'S, SOMETHING WE CREATED AT THE BEGINNING OF THE YEAR WITH OUR PLANNED AUDITS.
WE NEVER CHANGED THE PLANNED DATES, BUT WE THEN ADD TO THE ACTUAL DATES ON IT.
UM, YOU KNOW, AND I WILL JUST MAKE A GENERAL COMMENT, UH, WELL BACK UP.
SO FAR THIS YEAR, WE'VE, WE'VE ISSUED 17 AUDIT REPORTS.
WE HAVE ANOTHER EIGHT REPORTS RIGHT NOW THAT ARE EITHER IN MANAGEMENT RESPONSE OR REPORTING PHASE.
SO THERE'S EIGHT REPORTS THAT ARE GETTING CLOSE TO WRAPPING UP, AND THEN MULTIPLE REPORTS THAT ARE ONGOING, EITHER IN FIELD WORK OR PLANNING.
UM, WE ARE SPENDING, UH, TIME WITH, FROM A COVID RESPONSE, UH, PERSPECTIVE.
WE RIGHT NOW HAVE ACTIVE, UH, ENGAGEMENTS GOING ON WITH THE, UH, HOUSING ASSISTANCE PROGRAM.
WE'RE LOOKING AT THAT PROCESS RIGHT NOW.
WE'RE ALSO WORKING WITH THE WORKFORCE DEVELOPMENT, UH, PROJECT WITH E D D AND HOW THEY'RE BUILDING THAT OUT AND LOOK, MAKE SURE THAT APPRO APPROPRIATE CONTROLS ARE BUILT INTO THAT.
AND ALSO, WE'VE BEEN LOOKING AT THE HEALTH DEPARTMENT, PRIMARILY THE FISCAL SIDE AND THE FINANCIAL SIDE, TO MAKE SURE THAT THEY'RE TRACKING ALL THE WORK THAT THEY'RE DOING, AND, UH, MAKING SURE THAT THEY'RE CATEGORIZING IT CORRECTLY SO THAT IT WILL BE ELIGIBLE, UM, AND, AND QUALIFY FOR THE, UH, THE CARES ACT FUNDING OR OTHER FEDERAL FUNDING THAT IS COMING DOWN, UH, THROUGH THE, THE VARIOUS, UH, PROCESSES THAT THE, THAT THE FEDERAL GOVERNMENT'S GOT GOING.
UH, THE OTHER AUDITS, WE HAVE SEVERAL OTHER AUDITS THAT ARE ONGOING.
SOME ARE BEHIND, SOME ARE AHEAD OF SCHEDULE.
BUT JUST WANTED TO BASICALLY MAKE THE STATEMENT THAT, YOU KNOW, WE ARE ON TASK, WE ARE ON SCHEDULE.
UH, OUR GOAL THIS YEAR IS TO, TO ISSUE 36 AUDIT REPORTS.
IT'S GONNA BE CLOSE, BUT I BELIEVE WE STILL CAN, CAN GET TO THAT NUMBER.
UH, AGAIN, MAKING ADJUSTMENTS FOR, UH, VARIOUS COVID RESPONSE FUNDING AND PROCESSES AND THINGS THAT ARE GOING ON, AS WELL AS OUR TYPICAL AUDITS THAT WE'RE DOING.
ALL THE OTHER CITY PROCESSES THAT ARE OBVIOUSLY STILL GOING ON.
BUT I'VE PROVIDED THE, UM, JAM CHART, WHICH LISTS THE AUDITS THERE.
IF YOU HAVE ANY QUESTIONS ABOUT SPECIFIC ONES, I CAN CERTAINLY ADDRESS THAT.
BUT AGAIN, JUST WANTED TO PROVIDE THIS TO YOU AND LET YOU KNOW THAT WE, WE CONTINUE TO MAKE PROGRESS, UH, ACCOMPLISHING OUR AUDIT PLAN.
UH, JUST OVERVIEW OF OUR DEPARTMENT RIGHT NOW.
I DO HAVE FOUR OPEN POSITIONS OF SOME TURNOVER WE'VE HAD RECENTLY, WHICH WE'RE IN THE PROCESS OF INTERVIEWING RIGHT NOW, UH, TO FILL THOSE POSITIONS SO WE CAN GET BACK UP TO, UH, A HUNDRED PERCENT STAFFING, UH, HOPEFULLY WITHIN THE NEXT, CERTAINLY WITHIN TWO MONTHS WE SHOULD BE BACK, BUT HOPEFULLY SOONER THAN THAT.
LET'S JUST REAL HIGH LEVEL KIND OF WHERE WE'RE AT.
BUT IF YOU HAVE ANY SPECIFIC QUESTIONS ON THE GANTT CHART OR ANYTHING ELSE, I'M, UH, CAN ADDRESS THOSE.
AND ALWAYS JUST WANNA MAKE THE STATEMENT TO ALL THE COMMITTEE MEMBERS.
IF YOU EVER HAVE ANY QUESTIONS ABOUT ANY AUDITS THAT WE'RE DOING OR OUR AUDIT PLAN, PLEASE REACH OUT TO ME.
CERTAINLY WANNA DISCUSS THAT AND MAKE SURE THAT Y'ALL, UH, ARE UNDERSTANDING WHAT WE'RE, WHAT, WHAT OUR, WHAT WE'RE WORKING ON.
SO, THANK YOU, UH, KEVIN, LET ME ASK, DID YOU FORWARD A COPY OF THE GANTT CHART TO AV SO THEY COULD SHARE IT WITH US ON THE SCREEN? I DID NOT SPECIFICALLY FORWARD IT TO THEM.
I JUST FORWARDED MY PACKAGE THROUGH THE NORMAL CHANNELS, SO I DON'T KNOW IF THEY HAVE THAT OR THERE.
I, I THINK THAT'S, UH, GOOD FOR ANYONE WHO'S TUNING IN TO BE ABLE TO GO AHEAD AND, AND VISUALIZE THAT AS WELL.
UH, I THINK I'M A VISUAL LEARNER MYSELF.
SO HEARING ALL OF YOUR, YOUR NUMBERS IS ONE THING, BUT, UH, SEEING THE PROGRESS THAT'S BEING MADE, HOW MANY DIFFERENT, UH, PAGES ARE, ARE ON THIS? IS IT JUST THIS ONE? NO, SIR.
THIS IS A SIX PAGE DOCUMENT, UH, WITH OUR CURRENT AUDIT PLAN.
A FEW AUDITS LEFT OVER FROM LAST YEAR, AND THEN AT THE END PAGES IS THE, UM, THE COMPLETED AUDITS.
I ALSO WILL SAY, UH, THE GANTT CHART, UH, THE ORIGINAL GANTT CHART AT THE BEGINNING OF THE YEAR WAS ON OUR WEBSITE, THE AUDIT DEPARTMENT'S WEBSITE.
LET ME CHECK AND MAKE SURE THAT THE UPDATES ARE ALSO ON OUR WEBSITE.
I'M NOT SURE IF WE, IF THE, THE MONTHLY UPDATES GO ON, BUT I CAN MAKE SURE THAT THAT HAPPENS SO THAT THIS, UH, INFORMATION IS ON OUR WEBSITE
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AND AVAILABLE TO THE PUBLIC AT ANY TIME.YEAH, I REALIZE THIS WAS POSTED AS AN ATTACHMENT TO THE AGENDA, SO HOPEFULLY ANYONE WHO, UH, HAS AN INTEREST HAS BEEN, HAS BEEN ABLE TO REVIEW IT.
DO ANY OF THE COMMITTEE MEMBERS HAVE ANY QUESTIONS? OKAY.
UH, KEVIN, I KNOW THAT YOU, YOU'VE BEEN, UH, REASSIGNING SOME OF YOUR STAFF OVER THE COURSE OF THE LAST YEAR, UH, TO HELP IN OTHER AREAS BECAUSE OF THE PANDEMIC.
I RECOGNIZE, UH, MANY OF THOSE PEOPLE HAVE COME BACK TO YOU.
UH, SO YEAH, I'M, I'M SATISFIED WITH, UH, THE PROGRESS THAT YOU'RE MAKING.
AND, UH, I HOPE THAT YOU'RE ABLE TO GO AHEAD AND COMPLETE, UH, ALL THE GOALS YOU ORIGINALLY SET FOR THE YEAR.
AGAIN, UH, WE APPRECIATE THAT.
UH, COUNCILMAN SANDOVAL, UH, THANK YOU FOR, FOR THE UPDATE, KEVIN.
IT LOOKS LIKE SOME OF THESE ARE GOING INTO THE NEXT FISCAL YEAR.
SO WILL THAT, UH, LIMIT OUR ABILITY TO SET THE, THE AUDIT, UH, SCOPE OF SCOPE OF WORK FOR, FOR NEXT FISCAL YEAR? UH, NO, MA'AM.
UH, WE, OUR AUDIT PLAN IS BASICALLY A ROLLING PLAN.
WHILE WE DO HAVE CUTOFFS OF FISCAL YEAR, CALENDAR YEAR, WHATEVER WE, WE ANTICIPATE AND SCHEDULE AUDITS THAT WILL GO INTO THE NEXT YEAR.
UM, JUST LIKE AUDITS CAME FROM LAST YEAR INTO THIS YEAR, IT'S JUST, I LOOK AT IT AS A, AS A ROLLING PLAN.
SO WE HAVE A CERTAIN NUMBER OF HOURS AVAILABLE, UH, TO DO AUDIT WORK EACH YEAR.
AND AGAIN, WE ANTICIPATE THIS WILL ROLL INTO NEXT YEAR, BUT NEXT YEAR'S PLAN WILL ROLL INTO THE FOLLOWING YEAR.
SO IT'S JUST, WE, YOU KNOW, OUR, OUR AUDITS DON'T END IN COMPLETE AT FISCAL YEAR.
UH, SOME NUMBER WILL ROLL INTO THE LAST YEAR.
THE, THE COMMITMENT THAT I MAKE WHENEVER WE PUT THE PLAN OUT IS THAT EVERY AUDIT ON THE PLAN, OUR GOAL IS TO HAVE THAT AUDIT STARTED WITHIN THE CURRENT FISCAL YEAR, UM, KNOWING THAT THOSE THAT ARE GONNA BE STARTED IN AUGUST, OR MAYBE SOME THAT MIGHT EVEN START IN SEPTEMBER, ARE GONNA GO INTO THE FOLLOWING YEAR.
ANY OTHER QUESTIONS FROM ANY OF THE OTHER COMMITTEE MEMBERS? OKAY.
I DON'T BELIEVE WE NEED TO GO AHEAD AND, AND APPROVE IT.
UH, AND I KNOW THAT WE'LL HEAR MORE ON THIS EVERY COUPLE OF MONTHS OR SO TO SEE WHAT KIND OF PROGRESS IS MADE.
SO ARE THERE ANY OTHER ISSUES THAT ANY OF THE COMMITTEE MEMBERS WOULD LIKE TO BRING UP FOR ANY FUTURE MEETINGS? BECAUSE WE'VE GONE THROUGH ALL, UH, SEVEN ITEMS ON OUR AGENDA TODAY.
YEAH, I JUST WANT TO CHIME BACK IN.
EVEN THOUGH WE, UH, UH, VOTED TO APPROVE THAT AIRPORT ADVERTISING, UH, CONTRACT, I'M GONNA, UM, HAVE SOME DISCUSSIONS WITH JESUS ON THAT, ON EXACTLY WHAT THAT IS.
UH, I'M VERY UNCOMFORTABLE ABOUT SPENDING $6 MILLION ON AN ADVERTISING CAMPAIGN ON A, ON A, A MONOPOLY OF AIRPORT TRAVEL HERE.
UH, SO IT'S THE SAME THING LIKE WITH C P S OR SAWS.
I, THAT'S A HUGE AMOUNT OF MONEY, $2 MILLION A YEAR FOR ADVERTISING ON A SYSTEM THAT WE CURRENTLY HAVE.
SO I'M GONNA HAVE SOME, UH, I SEE JESUS IS ON THE LINE.
WE'LL, WE'LL HAVE SOME DISCUSSIONS WITH THEM ABOUT THAT BEFORE IT COMES BACK AROUND, AND CERTAINLY BEFORE IT CO COMES TO COUNSEL FOR, UH, CONSIDERATION.
ANA, DID I SEE YOU RAISE YOUR HAND AS WELL? Y YES, CHAIR, I HAD A BRIEF CONVERSATION, UH, WITH KEVIN ABOUT A POTENTIAL, UH, AUDIT TOPIC.
IS THIS AN APPROPRIATE TIME TO BRING THAT UP, KEVIN, OR WOULD WE WAIT UNTIL, UH, WE CAN NO, PLEASE BRING IT UP.
AND WE'RE WORKING ON OUR, UH, 2022 PLAN RIGHT NOW.
SO, SO, UH, AGAIN, KEVIN AND I, WERE, WE'RE DISCUSSING HOW WE HAVE A NUMBER OF CONTRACTS, INCLUDING ONE THAT WAS ON TODAY'S, UH, AGENDA POST SOLICITATION FOR, UH, PROPERTY ABATEMENT SERVICES, WHERE WE SELECT, UH, A NUMBER OF CONTRACTORS, RIGHT? LIKE FIVE OR SIX.
AND, AND WE DO THIS FOR PUBLIC WORKS, UH, FINANCIAL SERVICES OR UNDERWRITING SERVICES.
UH, AND THAT IS, THAT IS ALL ABOVE BOARD DONE THROUGH, YOU KNOW, IT COMES TO AUDIT COMMITTEE.
UH, BUT AT THE END OF THE DAY, WE DON'T, UH, WE DON'T DO SOMETHING LIKE THAT TO SEE WHO ACTUALLY GETS THE WORK.
UM, AND AT THE END OF THE DAY, THAT'S, UM, I THINK THAT'S WHY WE HAVE THESE, THESE HIGH PROFILE SOLICITATION PROCESSES, IS TO ENSURE THAT THAT PROCESS, THAT, THAT PEOPLE WHO MAKE MONEY OFF OF THE CITY DO SO A APPROPRIATELY, RIGHT? AND EVERYTHING'S ABOVE BOARD, BUT WE DON'T SEE THAT, UH, WE DON'T SEE HOW, UH, ONE CONTRACTOR GETS SELECTED OVER ANOTHER.
UH, SO, UH, WE WERE DISCUSSING HOW, UM, THAT MIGHT BE A, A TOPIC TO EVALUATE IN A FUTURE, FUTURE AUDIT TO
[00:25:01]
ENSURE THAT THE WORK IS DISTRIBUTED, UM, APPROPRIATELY.YEAH, COUNCILWOMAN, I THINK THAT'S A, A VERY THOUGHTFUL SUGGESTION.
IT'D BE INTERESTING FOR KEVIN TO, UH, DEVELOP A PLAN FOR THAT IN CONJUNCTION WITH, UH, SEVERAL OF THE DEPARTMENTS THAT GO THROUGH THAT.
YOU KNOW, IT COULD BE SOLID WASTE MANAGEMENT, OR IT COULD BE PUBLIC WORKS OR, YOU KNOW, ONE OF THE OTHERS.
BUT I, I CAN UNDERSTAND WANTING TO KNOW THE RESULTS, UH, OF THE PROCESS, EVEN THOUGH THE PROCESS LOOKS GOOD.
SO, UH, LET'S, UH, LET KEVIN DEVELOP, UH, SOMETHING ON THAT.
CERTAINLY, YOU'RE WELCOME TO WORK WITH HIM ON IT, AND LET'S SEE IF WE CAN, UH, BRING THAT UP AS ONE OF THE ITEMS IN OUR, OUR NEXT YEAR'S AUDITING SCHEDULE.
AND THE, THE TWO, THE TWO OPTIONS HERE, I CAN JUST, WE COULD, WE CAN ADD THAT TO THIS YEAR'S SCHEDULE TO GET IT DONE QUICKER OR PUT IT ON NEXT YEAR'S SCHEDULE.
AND I WOULD PREFER TO PUT IT ON NEXT YEAR'S SCHEDULE.
UH, JUST, YOU KNOW, HELP US PLAN IT OUT BETTER.
ANY OTHER THOUGHTS OR QUESTIONS? UH, YES, PRISCILLA, THANK YOU, CHAIR.
UM, DO YOU KNOW IF GOING FORWARD, IF THE MEETINGS ARE GONNA CONTINUE TO BE VIRTUAL OR AT WHAT POINT? WE'RE MOVING TO LIVE MEETINGS.
WE'RE SCHEDULED TO MOVE BACK INTO CITY HALL AT THE END OF THIS MONTH, AND I WOULD SUSPECT, UH, IF NOT JUNE AND, UH, AUGUST THE LATEST.
UH, SO IT'LL DEPEND ON HOW WELL WE WE'RE ABLE TO GET IN AND USE THE FACILITIES, THINGS OF THAT NATURE.
THERE'S STILL SOME WORK BEING DONE, NOT JUST AT CITY HALL WHERE THERE WILL BE MEETING ROOMS, BUT, UH, OUR OTHER FACILITIES IN, IN OUR CURRENT COUNCIL CHAMBERS BUILDING.
SO, UH, BUT I WOULD LIKE TO, BUT I WOULD LIKE TO HAVE US GET BACK TO THAT.
OF COURSE, THERE'S, THERE'S A TERRIBLE PROBLEM TRYING TO GET TO MEETINGS HERE RIGHT NOW WITH ALL OF THE CONSTRUCTION AROUND CITY HALL AND ON COMMERCE AND MARKET AND DOLLAR ROSA.
SO, YOU KNOW, MAYBE IT'S A LITTLE MORE CONVENIENT TO CONTINUE TO DO THIS ONLINE.
UH, BUT I, I WOULD LIKE TO GET BACK TO, UH, REGULAR PUBLIC MEETINGS.
AND SO LET'S ASSESS THIS THROUGH THE, UH, CITY MANAGER'S OFFICE AS FAR AS THE ARRANGEMENTS FOR MEETING LOCATIONS AND PARKING AND THINGS LIKE THAT WHEN WE GET BACK TO, UH, LIVE MEETINGS.
THANK YOU FOR THE QUESTION, THOUGH.
ANY OTHER THOUGHTS OR CONCERNS? THE COMMUTE IS MUCH BETTER FOR VIRTUAL MEETINGS.
BY THE WAY,
WELL, UH, HEARING NOTHING ELSE FOR OUR DISCUSSION, UH, I'LL CLOSE THE MEETING.
THANK YOU EVERYBODY FOR JOINING US.