Sep 22, 2021 Audit and Accountability Committee on 2021-09-22 10:00 AM

ALL THOSE OPPOSED HEARING? NONE MINUTES ARE APPROVED.

UH, DID ANYBODY SIGN UP FOR PUBLIC COMMENTS THIS MORNING? THERE? NO, THERE WERE NO WRITTEN OR, OKAY.

CONSENT AGENDA, ITEMS TWO THROUGH FOUR.

THAT'S ALWAYS GOOD NEWS, BUT WE'RE ALWAYS OPEN TO ANY PUBLIC COMMENTS AND, UH, ANYBODY THAT WANTS TO COME IN AND ADDRESS THE BOARD, THAT WOULD BE GREAT.

UM, LET'S SEE.

THERE ARE A NUMBER OF ITEMS ON THE

[CONSENT AGENDA ]

UH, DOES ANYBODY WANNA PULL ANY OF THOSE ITEMS? IF NOT, UM, I'LL TAKE A MOTION TO APPROVE THE CONSENT AGENDA.

ALRIGHT, WE, WE GOT A MOTION TO APPROVE.

DO I GET A SECOND AND A SECOND? THANK YOU.

AND, UH, ANY DISCUSSION? NO.

ALL RIGHT.

ALL THOSE IN FAVOR SAY AYE.

ALL RIGHT, GREAT.

AND, UH, ANY NOS? I THINK IT WAS UNANIMOUS HERE, SO THAT'S GREAT.

ANOTHER GOOD THING, LET'S KEEP THIS THING MOVING.

UM, ALL RIGHT, LET'S GO TO THE INDIVIDUAL

[5. Briefing on the release of a solicitation to provide the Aviation Department with Airfield Engineering Design Services in the estimated total value of $20,000,000.00 for the project duration. [Jeff Coyle, Assistant City Manager; Jesus Saenz, Director, Aviation]]

CONSIDERATION.

AND, UH, JEFF COYLE OR JESUS IF, UH, FOR NUMBER FIVE.

I'LL, I'LL JUST GIVE YOU A BRIEF INTRODUCTION ON THIS ITEM.

SO THIS IS A PRES SOLICITATION, UH, BRIEFING.

THIS IS AN, ACTUALLY AN ITEM THAT YOU HEARD AT THE LAST AUDIT COMMITTEE MEETING.

UM, THIS SOLICITATION HAS NOT BEEN ISSUED YET.

IT DEALS WITH, UM, DESIGN SERVICES FOR SOME AIRFIELD PROJECTS.

UH, CHAIR, YOU KNOW, THERE WERE SOME QUESTIONS AROUND, UM, THE R F P AND WHETHER WE WERE GOING TO LOOK AT A CONSOLIDATED, UH, CONTRACT OR, OR POTENTIALLY BREAK THAT UP.

WE'VE GOT SOME ADDITIONAL QUESTIONS AFTER THE COMMITTEE MEETING, SO WE DECIDED TO BRING THAT BACK TO THE COMMITTEE FOR DISCUSSION THIS MORNING.

SO WE'VE GOT TOM BARTLETT WITH THE AVIATION DEPARTMENT HERE TO, TO DO A BRIEFING FOR YOU, TOM.

THANK YOU, BEN.

AND, AND, UH, COMMITTEE, UH, CHAIRMAN PERRY AND, AND THE REST OF THE COMMITTEE.

THANK YOU FOR ALLOWING ME THIS OPPORTUNITY.

AND I WANNA SAY CONGRATULATIONS ON YOUR FIRST, UH, IN-PERSON MEETING IN QUITE, QUITE SOME TIME.

SO THAT'S, THAT'S GREAT.

I'M HERE TO, UH, TO PRESENT AND, UH, UPDATE YOU ON THE, UH, UH, AIRFIELD ENGINEERING DESIGN SERVICES FOR, UH, SAN ANTONIO INTERNATIONAL AIRPORT.

THERE'S QUITE A FEW PROJECTS THAT WE'RE COORDINATING TO MOVE FORWARD WITH ON, UH, ON OUR AIRFIELD, IF I CAN GET THIS THING TO WORK THE WAY IT SHOULD.

I'LL COVER THOSE FURTHER.

JUST A PROJECT OVERVIEW IS WE'RE, UH, HAVE COORDINATED WITH THE F A A ON, UH, A MULTI, MULTI-PHASE, MULTI AIRFIELD PROJECT, UH, TO WORK ON PRIMARILY THESE THREE MAIN PROJECTS.

RUNWAY 13, RIGHT? 31 LEFT IS THE KEEL RECONSTRUCTION, AND WE'RE REFERENCING THE KEEL AS PRETTY MUCH A CENTER PORTION OF THE RUNWAY GOING DOWN THE CENTER LINE, LEFT OR RIGHT OF CENTER LINE, UH, RECONSTRUCT TAXIWAY NOVEMBER SOUTH OF DELTA.

I'LL SHOW YOU THAT, UH, DRAWING AND WHERE IT IS.

AND THEN 13, RIGHT, 31 LEFT THE SAME RUNWAY WE'RE DOING.

THE KEEL SECTION ON IS SOME SAFETY ENHANCEMENTS, AND

[00:05:01]

THE SOLICIT SOLICITATION TYPE IS GONNA BE WITH A R F Q.

ESTIMATED VALUE OF THIS CONTRACT IS 20 YEARS, AND IT'S GONNA BE OVER MULTIPLE YEARS, PROBABLY A GOOD SEVEN YEAR PROJECT WHEN YOU PHASE IN ALL THREE OF THESE PROJECTS.

I MENTIONED, UH, PROPOSED TERMS IS THROUGH THE COMPLETION OF ALL THREE PROJECTS AND CURRENT CONTRACT STATUS, IT'S A NEW CONTRACT AND THE FUNDING SOURCE, A LOT OF THE FUNDING SOURCE WILL COME FROM THE F A A, GENERALLY IT'S A 75% FUNDING SOURCE PROVIDED BY THE F A A AND THE OTHER 25 BY THE SPONSOR OR THE AIRPORT.

AND WE'RE ALSO, WOULD BE LOOKING AT POSSIBLY SOME OF THESE, UH, UH, OTHER, OTHER FUND GRANT FUNDING PROGRAMS, YOU KNOW, SUCH AS THE, UH, CARES IN THE ARPA, ANY OF THE, UH, PROGRAMS THAT THE F A A DOES HAVE.

NOW, JUST LOOKING, I'M SORRY, LOOKING, LOOKING AT THIS, UH, DRAWING THE LINE GOING VERTICAL IS THE TAXIWAY WORK.

THAT'S THE RECONSTRUCTION.

AND IT, IT STARTS IN, IN, ON THE TOP SIDE AND THEN GOES DOWN TOWARDS THE, UH, THE RUNWAY INTERSECTION.

AND THEN ALSO IN HERE, IN THE, IN THE, I GUESS, PURPLE SECTION IS SOME EXPANSION OF, OF THE RUNWAY TYING IT IN, BECAUSE ON THE FAR RIGHT END IS WHERE WE'RE GOING TO, WHAT WE CALL DECOUPLE AND THAT SAFETY ENHANCEMENT.

SO IF YOU CAN PICTURE THE RUNWAY TO A CERTAIN DEGREE, JUST SHIFTING ON THE, ON THE PICTURE FROM, UH, FROM RIGHT TO LEFT, LEMME JUST SEE HERE.

IT'S A, IT IS VERY COMPLEX, UH, PROJECT.

AND PARTICULARLY ON, ON THE, UH, THE END WHERE YOU SEE THE BLAST FENCE, WE'RE GONNA HAVE TO ELEVATE THAT RUNWAY, UH, SOMEWHAT.

AND IT ALSO IMPACT A LOT OF THE, UH, AIR NAVIGATIONAL, UH, AIDS, THE NAV AIDS AND SOME OF THE LIGHTING SYSTEMS. SO IT'S, IT'S RATHER COMPLEX.

AND THIS IS WHAT THE ENGINEERING FIRM WILL HELP US DO, IS TO GET THROUGH THESE PHASES AND THE COMPLEXITY OF ALL THREE PROJECTS THAT IMPACT EACH OTHER.

WE JUST RECEIVED THIS WEEK, WHICH IS GOOD NEWS, $3.65 MILLION GRANT OFFER TO HELP FUND, UH, THE, THE DESIGN ON, UH, ON THE PROJECT.

SO THERE'S MONEY ALREADY COMING IN FROM THE, FROM THE F A A ON THIS, WHAT THIS CONTRACT WILL DO IN AVIATION, WE'RE RECOMMENDING ONE AIRFIELD ENGINEER, DESIGN CONSULTANT WHO WILL SERVE AS THE PRIME AND WITH A NUMBER OF SUBCONTRACTING OPPORTUNITIES.

AND, AND WE SPENT CONSIDERABLE AMOUNT OF TIME WITH OUR OUTREACH PROGRAM TO, UH, WORK WITH D B E, UH, VENDORS.

AND I THINK IT WAS IN AUGUST WE HAD A KIND OF A, A, A, A RECEPTION WITH AVIATION AND A LOT OF THE CONSULTANTS, PARTICULARLY A LOT OF THE DBES AND LOCAL CONSULTANTS TO COME OUT AND, AND VISIT AND GET, GET UP, UP TO DATE ON A LOT OF THE PROJECTS WE'RE DOING.

SO, SO THE PRIME, THE PRIME CONSULTANT WILL SERVE AS THE ENGINEER OF RECORD AND WILL BE RESPONSIVE TO THE F A A AND THE CITY AT ALL TIMES.

AND THE F A A, AS YOU CAN WELL IMAGINE, WE'RE IMPACTING A LOT OF THE AIRFIELD OPERATIONS AND A LOT OF THEIR SYSTEMS. SO IT'S, IT'S VERY CRITICAL FOR THE F A A TO BE INVOLVED AND HAVE A LOT OF, UH, INTEREST IN THIS PROJECT.

COST SAVINGS, WE'RE LOOKING AT SOME ECONOMY OF SCALES WITH ONE PRIME, UH, CONSULTANT, AGAIN, INTERACTING WITH ALL THE PROJECTS AND INDEPENDENTLY WITH, WITH CITI OPERATING AND COMMUNICATING AND COORDINATING WITH THE F A A D B E, THE GOOD FAITH EFFORT, UH, GOAL FOR THIS PROJECT IS 19%, AND WE'VE REALLY GENERALLY HAVE GOOD SUCCESS MEETING D B E, EITHER MEETING OR EXCEEDING.

SO, YOU KNOW, WE'LL, WE'LL CONTINUE THAT, THAT, UH, HISTORY AND WORKING FORWARD.

UH, WITH, WITH THAT, WE'VE DONE, AS I MENTIONED, QUITE A FEW PUBLIC OUTREACH FOR IN-PERSON OR, UH, OR VIRTUAL, THOSE THAT DIDN'T WANNA COME OUT.

WE HAD VIRTUAL SETTING AND WE MET WITH OVER, UH, 140 ATTENDEES THAT CAME BACK IN AUGUST TO THIS, UH, THIS GROUP OR THIS MEETING WE HAD.

WE'RE LOOKING FOR AN EXPERIENCED AIRFIELD ENGINEER FIRM WITH AT LEAST FIVE YEARS OF PREVIOUS ENGINEERING AND CONSTRUCTION MANAGEMENT, UH, EXPERIENCE WITH SIMILAR PROJECTS.

AND AGAIN, IN PARTICULAR WORKING WITH THE F A A SYSTEMS AND COMPONENTS THAT THEY HAVE.

WE'LL, AS I MENTIONED, WE'LL BE IMPACTING THE APPROACH LIGHTING SYSTEM NAV AIDS, AND THEY'LL HELP WITH THE DESIGN ON THAT.

AND AGAIN, THE ANSWER, THE IDEA IS TO HAVE ONE TEAM TO ANSWER QUESTIONS AND ALSO TO BE THE ENGINEER OF RECORD.

SO WE'RE NOT CRISSCROSSING AND HAVE MULTIPLE ENGINEERS.

THERE'S, THERE'S ALSO A, A REQUIREMENT FROM THE F A A THAT WE REALLY CAN'T SET UP A SOLICIT A SOLICITATION FOR JUST A LOCAL PREFERENCE.

AND AS MUCH AS THAT'S WHY THERE'S NO SUB BETA GOALS OR PROGRAM IN HERE,

[00:10:03]

LET ME SOLICITATION SOLICITATION OVERVIEW.

YOU CAN SEE THIS SLIDE WE'RE LOOKING AT THE, AN ACRONYM UP THERE IS NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODES TO USE FOR THE SOLICITATION.

SO IT'S GOING TO BE REALLY HEAVILY ADVERTISED WITH, UH, THROUGH OUR D B E COMMUNICATION, OUR SMALL BUSINESS OFFICE THAT WE HAVE WORKS VERY CLOSELY WITH, WITH, UH, THIS GROUP AND AGENCY.

AND WE ALSO HAVE PLANS TO REACHING OUT TO DBES IN THE SAN ANTONIO AREA, WHICH WE'RE LOOKING AT OVER 2200 FIRMS, AS WELL AS OVER 5,000 THAT ARE LISTED IN THE TEXAS DATABASE AS WELL.

SO IT'LL BE AN EXTENSIVE OUTREACH.

AND ADDITIONALLY, WE ADVERTISE THIS CONTRACT WITH THE F A A, UH, D B E CONNECTION TOO.

SO F A A WILL WILL HELP PROVIDE THAT.

THE EVALUATION COMMITTEE, YOU CAN SEE, UH, ASSISTANT CITY MANAGER, JEFF COYLE, JESUS SIGN, UH, AVIATION DIRECTOR, UH, RYAN ROCHA, WHO'S CHIEF OF OPERATIONS.

AND HIS PRIMARY RESPONSIBILITY IS THE, THE SAFE AND EFFICIENT OPERATION OF THAT AIRFIELD.

SO HE'S GONNA BE HEAVILY INVOLVED AND HEAVILY INTERESTED IN, UH, THE SELECTED, UH, UH, CONTRACTOR.

CANDACE.

SHE IS OUR, UH, ENGINEER, SENIOR ENGINEER FOR THE AVIATION DEPARTMENT.

AND SHE OVER WILL BE OVERSEEING THIS, THIS PROJECT AS WELL AS SHE DOES MANY OTHER PROJECTS ON THE AIRFIELD.

AND ANTHONY, ANTHONY ANDREWS, WHO'S A PE, HE'S A SENIOR PROGRAM MANAGER FOR THE CITY, UH, OF DALLAS, THE AVIATION DEPARTMENT.

SOLICITATION REQUIREMENTS, WE'RE LOOKING AT, UH, SHOWING THE EXPERIENCE, BACKGROUND QUALIFICATIONS WILL BE AWARDED 55 POINTS, PROJECT APPROACH, 25 POINTS, AND D P E, UH, PARTICIPATION IN MEETING THE GOAL OF LOOKING AT 20 POINTS, ADDITIONAL REQUIREMENTS, AGAIN, SHOWING THE 19% SUB SUBCONTRACTOR, AS I MENTIONED, SUB BETA, LOCAL PREFERENCE, PRE PREFERENCE, AND VIETNAM OR VETERAN, UH, OWNERS.

IT'S, IT'S NOT APPLICABLE ON A F A A GRANT PROJECT.

HERE'S OUR TIMELINE SHOWING, UH, OUR GOAL SETTING.

WE'VE HAD, IT'S NOT APPLICABLE.

WE'RE USING THE D B E.

UH, WE DID AS MENTIONED EARLIER, BEN MENTIONED IT.

WE WERE HERE ON AUGUST, UH, 17TH.

AND WE'RE BACK ON TODAY WITH THE PRESENTATION ON THE, UH, PRES SOLICITATION.

WE'RE LOOKING AT, UH, RELEASING THE R F Q, UH, IN ABOUT TWO WEEKS, UH, OCTOBER 4TH, YOU CAN SEE THE SOLICITATION.

WE'LL HAVE CONFERENCE, PRE-CONFERENCE, THE DEADLINE AND THE, UH, DUE DATE FOR THE SOLICIT, UH, FOR THE, UH, SOLICITATION, UH, SUBMITTALS BY THE CONTRACTORS WILL BE NOVEMBER 19TH.

WE'LL HAVE THE EVALUATION COMMITTEE MEET, NEGOTIATE CONTRACT, AND THEN WE EXPECT TO BE BACK HERE IN THE MARCH TIMEFRAME WITH THE POSTS SOLICITATION.

AND THEN WITH THAT, WE WOULD BE GOING TO COUNSEL, WE'RE LOOKING AT, UH, AN APRIL DATE AND IN, UH, CONSTRUCTION TO START ON OR ABOUT THE APRIL MAY TIMEFRAME OF 2020.

AND THAT, THAT CONCLUDES MY PRESENTATION.

UH, I DO HAVE A FEW QUESTIONS HERE, AND THEN WE WILL OPEN IT UP HERE FOR ANY ADDITIONAL QUESTIONS.

UH, THIS IS JUST FOR THE ENGINEERING AND, UH, OVERSIGHT OF THE, THE CONTRACTS THAT YOU'LL BE LETTING.

WILL THERE BE ONE CONTRACT FOR THE CONSTRUCTION SERER PORTION OF THIS, OR DOES THIS INCLUDE THE CON CONSTRUCTION COST? ALSO? THIS DOES NOT INCLUDE THE CONSTRUCTION COST.

THIS IS JUST THE ENGINEERING GETTING THE DESIGN AND THE COORDINATION AND THE PLANNING EFFORTS UNDERWAY.

I, I WANTED TO MAKE SURE THE REST OF THE COMMITTEE HERE KNOWS THAT THIS IS JUST THE FRONT END SERVICES.

THIS DOES NOT INCLUDE THE CONSTRUCTION COST.

DO WE HAVE AN ESTIMATE ON HOW MUCH A CONSTRUCTION COST IS GONNA BE FOR ALL OF THIS? DO WE HAVE, UH, I'VE GOT SOME SUPPORT HERE.

SURE.

TO MIGHT HAVE THAT.

IT'S THREE BIG PROJECTS.

UH, OKAY.

SUSAN, UH, SUSAN SAINTS HERE WITH THE AVIATION DEPARTMENT.

UM, ALL THREE PROJECTS, SORRY, SORRY.

IF YOU CAN COME UP TO THE PODIUM PLEASE.

'CAUSE WE'RE TELEVISING.

THANK YOU.

GRAB A MIC SOMEWHERE.

, I'LL SHARE.

YEAH, THERE WE GO.

I, OH, OKAY.

FOR ALL THREE PROJECTS.

UM, JUST A SAFETY PROJECT ALONE WE'RE SAYING IS SOMEWHERE IN THE 120 MILLION, 135 MILLION, AND THEN THERE WILL BE THE TAX WAY PROJECT, TOO, THAT I BELIEVE IS SOMEWHERE IN THE SIX

[00:15:01]

TO 9 MILLION.

AND THEN THE KEEL SECTION IS EVEN MORE SO.

SO, OKAY.

SO THIS CONTRACT, THE $20 MILLION IS JUST THE FRONT END SERVICES AND INSPECTION AND, UH, QUALITY CONTROL AND ALL THAT OTHER KIND OF STUFF.

YES.

WRAPPED IN IT DOES NOT INCLUDE THE CONSTRUCTION COST, WHICH TOTALING ALL THAT UP.

HOW MUCH IS IT FOR THE CONSTRUCTION COST? JUST GIMME A, A BALLPARK FIGURE.

200 MILLION.

YEAH, WE'LL SAY 200 MILLION.

AND AGAIN, WE'RE SAYING IT COULD BE OVER SIX TO SEVEN YEARS OR SO? YEAH.

MM-HMM.

UNDERSTAND.

UH, SO FOLKS, THIS IS A HUGE CONTRACT OUT AT THE, OUT AT THE AIRPORT.

AND, UM, THIS, THIS PORTION IS JUST ONE SMALL SMIDGEN OF THIS COMPARED TO WHAT THE ACTUAL CONSTRUCTION COST IS GONNA BE ACROSS THE AIRPORT.

SO JUST WANTED TO MAKE SURE EVERYBODY UNDERSTOOD THAT, THAT THIS IS, THIS IS A HUGE OPPORTUNITY HERE.

AND THAT'S KIND OF WHAT GOT ME BACK TO THE QUESTIONS AT THE LAST MEETING HERE ABOUT BUNDLING THIS ALL INTO ONE, ONE CONTRACT HERE.

AND IS THAT WHAT, WHAT, WHAT WAS SOME OF THE FEEDBACK FROM INDUSTRY? ARE THEY HAPPY WITH BUNDLING THIS ALL INTO ONE CONTRACT? OR ARE LOCAL FOLKS SAYING, HEY, CAN WE SPLIT THIS UP INTO SMALLER POCKETS THAT WE COULD BE ELIGIBLE? BECAUSE AGAIN, A LOT OF, I THINK THIS GOES BEYOND SOME OF OUR LOCAL CAPABILITY, LOCAL CONTRACTORS AND BUNDLING IT TOGETHER.

SO WE'RE GONNA GET SOME, I'M SURE THAT SOME OF THE FOLKS THAT PARTICIPATED IN YOUR INDUSTRY DAY OR WHATEVER YOU WANNA CALL IT, WAS FROM OUT OF TOWN TAKING A LOOK AT THIS AS WELL.

I THINK A, A LOT OF THE PARTICIPANTS WERE MORE OF THE LOCAL COMMUNITY.

IS THAT CORRECT, BARBARA? YEAH.

IT WAS MORE AIMED TOWARDS THE, THE, THE LOCAL COMMUNITY FOR THAT, UH, MEET AND GREET AND, AND GET TO KNOW SOME OF THE LARGER FIRMS AND AS MUCH MORE SO AS WHAT AS, AS YOU REFERENCED, WHAT'S ON THE HORIZON, WHAT WE'RE DOING.

THIS IS VERY MUCH THE FIRST PHASE OF GETTING IT STARTED.

AND WE START THE DESIGN.

AND THEN WHEN, WHEN WE GO OUT FOR BID ON THESE PROJECTS, THAT'S WHERE OTHER CONTRACTORS WILL COME IN AS A PRIME, AND THEN THEY'LL HAVE SUBS.

AND, AND THAT'S OPEN TO ANYBODY AS WELL.

BUT THIS KIND OF DETAIL AND DESIGN AND ENGINEERING, YOU REALLY ARE LOOKING FOR A, A, A COMPANY WITH A BROAD SCOPE OF EXPERIENCE TO GET ON THAT AIRFIELD.

'CAUSE IT'S, AGAIN, AS YOU CAN WELL IMAGINE, IT'S A VERY COMPLICATED PROJECT.

AND, AND THESE DESIGNERS NEED TO HAVE THAT KIND OF EXPERIENCE AND EXPERTISE.

'CAUSE THE LAST THING WE WANNA DO IS IMPACT OUR OPERATIONS IN ANY WAY.

AND YOU CAN IMAGINE WITH THE AMOUNT OF WORK THAT'S BEING DONE UP THERE, IT TAKES FINE, FINE COORDINATION WITH AIR TRAFFIC CONTROL AND, AND WITH THE CITY AND OUR CONTRACTORS.

AND HAVING SAID THAT, ON THE OPERATION SIDE, AND I KNOW THIS DOESN'T HAVE ANYTHING TO DO WITH THE CONTRACTING, BUT IT KIND OF, SORT OF DOES, WHAT REQUIREMENTS ARE Y'ALL GONNA BUILD INTO THIS PROCUREMENT THAT, ARE YOU EXPECTING CLOSURES OF THE RUNWAY AND TAXIWAYS THAT IS GONNA IMPACT YOUR OPERATIONS OVER THERE? AND ARE THERE ANY LIMITS OR, WELL, WE WE'RE GONNA EXPECT VERY LIMITED IMPACT.

YOU KNOW, WE'RE, WE'RE, WE'RE USED TO DOING THESE KIND OF PROJECTS.

UH, WHEN WE DO THE KEEL SECTION ON, ON, UH, AND SOME TAXIWAY TIE IN ON THE MAIN RUNWAY, THE 13 LEFT, THAT RUNWAY WILL BE CLOSED, AND THEN WE'RE DOWN TO THE RUNWAY, UH, AIR CARRIER RUNWAY OF 4, 2 2.

WE'VE DONE IT BEFORE.

WE'VE GOT THE EXPERIENCE AND, YOU KNOW, WE'LL, WE'LL BE DOING IT.

AND, AND WHEN WE DO THE KEEL SECTION, AGAIN, I'M TALKING TO MAINLY THE CENTER.

IF YOU LOOK, UH, LOOKING ON A RUNWAY CENTER LINE, LEFT OR RIGHT OF CENTER LINE, MAYBE 25 FEET EACH WAY.

AND THAT'S WHERE THE, ACTUALLY, THE, THE RUNWAY TAKES THE, THE MOST BEATING WITH THE, THE LANDINGS.

THAT'S WHERE YOUR, YOUR WHEEL PATHS ARE.

SO THAT'LL BE DONE.

AND WE'RE GONNA LOOK AT SOME, UH, CLOSE IT PERIOD OF TIME, CLOSE 90 DAYS, GET THE WORK DONE, OPEN THE RUNWAY FOR A 90 DAY PERIOD.

CLOSE IT AGAIN.

SO WE CAN, WE CAN GO BACK AND FORTH WITH THAT.

WE'RE KEEPING IN MIND IS THE OPERATIONS AT RANDOLPH, WE DON'T WANT TO, UH, WE DO, THERE ARE SOME MINOR IMPACTS WITH RUNWAY FOUR THAT DOES GO TOWARDS THE EAST OVER AND NEAR RANDOLPH.

SO WE'RE VERY COGNIZANT OF THAT.

WE COORDINATE, AGAIN, VERY CLOSELY WITH RANDOLPH AIR TRAFFIC, OUR, AND OUR F A A AIR TRAFFIC.

UM, SO SOME OF US DON'T GET MUCH SLEEP DURING THESE CLOSURES.

YEAH, YEAH.

JUST MAKING SURE THAT, UH, AGAIN, SAFETY IS PARAMOUNT AND IN THE OPERATION.

WE'RE NOT GOING TO HINDER AN IMPACT OPERATIONS.

TO A, IT'S VERY MINIMUM.

AND BACK TO THE LOCAL PREFERENCE, UM, HOW CAN WE BUILD THAT INTO THE SOLICITATION ON, UH, ARE, DO WE HAVE ANY LOCAL PREFERENCE POINTS IN THIS? I DON'T RECALL SEEING THAT IN THERE, BUT GENERALLY LOOKING AT THE, BASICALLY SAYING NO, BECAUSE F A A DOESN'T

[00:20:01]

LIKE TO, TO PUSH.

UH, THEY SUPPORT IT, UH, WITH THE, A LOT OF THE, THE SUBS.

SO WE WILL DO, WE'LL DO THAT.

WE HAVE, I THINK, WHAT DO WE SAY, UH, OVER A THOUSAND LOCAL DBES THAT CAN POSSIBLY GET, GET, EXCUSE ME, 2000, 2000, OVER 2000 LOCAL DBES.

AND AGAIN, WE WILL ADVERTISE, WE WILL BLAST IT OUT AND THOSE THAT MEET THE REQUIREMENTS OF WHAT THE PRIME CONTRACTOR WANTS AND HAVE THEM COME IN AS A SUB AND THEY CAN BE LOCAL.

ENTITIES.

SIR, LET, LET ME UH, CLARIFY ONE THING HERE.

WE'RE TALKING ABOUT AIRPORT SOLICITATIONS.

REAL, REAL QUICK IS THAT, UM, CERTAINLY I KNOW THE AIRPORT'S GONNA DO EVERYTHING THEY CAN TO, UH, GET LOCAL PARTICIPATION, BUT THIS SOLICITATION HAS TO FOLLOW FEDERAL LAW.

AND THE F A A RULES DON'T ALLOW US TO APPLY OUR SUB BETA PROGRAM OR A LOCAL PREFERENCE PROGRAM TO THE SOLICITATION.

YOU SAW THE D B E PROGRAM, THAT IS A, A FEDERALLY AUTHORIZED PROGRAM THAT WE CAN USE.

SO JUST KEEP THAT IN MIND.

THEY'RE ALWAYS GONNA BE DIFFERENT THAN THE REST OF OUR SOLICITATIONS BECAUSE OF THAT.

SO I JUST WANNA CLARIFY.

IT'S NOT THAT WE'RE NOT CHOOSING TO PUT IT IN THERE.

WE DON'T HAVE THE OPTION TO PUT IT IN.

AND, AND I UNDERSTAND THAT, BUT IN THE SOLICITATION LANGUAGE, EVEN THOUGH WE CAN'T PUT ANY PREFERENCE POINTS OR REQUIRE THE LOCAL, LOCAL CONTRACTORS OR WHATEVER, BUT CAN WE PUT ANYTHING TO KIND OF LET THEM KNOW THAT OUR, WE WOULD LIKE TO SEE LOCAL PARTICIPATION IN THE LANGUAGE, NOT THE CRITERIA FOR SELECTION, BUT IN THE LANGUAGE ITSELF SAYING, YOU KNOW, WE, WE WANNA SEE AS MUCH LOCAL PARTICIPATION AS POSSIBLE IN THE, IN YOUR PROPOSAL.

CAN WE PUT SOMETHING LIKE THAT IN THERE? EVEN THOUGH YOU DON'T PUT IT IN THE CRITERIA? COUNCILMAN? I, I, I WOULD, I WOULD PROBABLY SAY IT, IT'S BEST TO NOT JUST MAKE SURE AND ENSURE THAT WE ARE, UH, FULFILLING OUR OBLIGATIONS SINCE WE'RE USING FEDERAL FUNDS.

AT THE SAME TIME, I KNOW THAT ECONOMIC DEVELOPMENT, UH, DOES THAT THROUGH THEIR, THEIR SMALL BUSINESS PROGRAM.

AND, AND SO THERE'S ANOTHER PROCESS TO DO THAT WITHOUT BEING IN THE SOLICITATION.

UM, AND AGAIN, IT'S WHEN YOU'RE USING THE FEDERAL FUNDS, YOU FALL UNDER A A DIFFERENT SET OF, OF, UH, REQUIREMENTS.

THE DBES REPRESENT.

WHAT WE ARE USED TO SEEING IN THE SMALL MINORITY BUSINESS ARE, ARE, UH, SPEED ORDINANCE, NOT, NOT THE SAME, BUT THE, THE SAME TYPE OF EFFORT TO, UH, PROVIDE FOR, FOR OUR LOCAL CONTRACTORS.

MAN, YOU'RE TAKING ALL THE OPTIONS AWAY, RAY, , .

I, OKAY.

THAT'S ALL MY QUESTIONS FOR RIGHT NOW.

I, I MIGHT TALK ABOUT THAT A LITTLE BIT MORE, BUT, UH, DO WE HAVE ANY QUESTIONS FROM COMMITTEE MEMBERS HERE? YES, SIR.

CAN I SEE THE MAP AGAIN? , YOU'RE, YOU'RE, YEAH, THERE'S THREE.

SO I, I, IN THE, IN THE LONG RUN, IS THIS GONNA REQUIRE ANY ADJUSTMENT TO THE RUNWAY PROTECTION ZONE? IF, IF WE HAVE ANY? NO, WE, WE HAVE, WE HAVE TO MAINTAIN ALL THE SAFETY AREAS, BOTH THE RUNWAY SAFETY AREA AND THE AT, AT THE END OF THE RUNWAY AS WELL.

W WHILE IT'S OPEN, WHEN IT'S CLOSED, YOU KNOW, WE'RE, WE'RE IN THERE AND THOSE, THOSE PROTECTED ZONES AND AREAS KIND OF GO AWAY WHILE THE RUNWAY'S CLOSED.

AND THEN AFTER, I'M SORRY, BUT AFTER WE DO ALL THE WORK ON THE NAV AIDS AND NAVIGATIONAL SYSTEMS AND THE LIGHTING SYSTEMS, F A A WILL HAVE TO COME DOWN, FLIGHT CHECK IT, AND RECERTIFY 'EM.

AND I, I IMAGINE THAT YOU'RE GONNA ALERT ALL OF, AND, AND I'M GETTING AHEAD OF MYSELF HERE.

I'M, I'M TALKING ABOUT THE CONSTRUCTION PROJECT NOW, BUT I IMAGINE YOU'RE GONNA HAVE TO ALERT THE AIRLINES THAT THIS IS HAPPENING, RIGHT? BUT HOW DO YOU GO ABOUT ALERTING GENERAL AVIATION, WHICH WE GENERALLY, WE HAVE, UH, MEETINGS WITH, WITH THEM AND WE'LL LET 'EM ALL KNOW WHAT IS OCCURRING.

AND WITH THE AIRLINES, WE HAVE MONTHLY MEETINGS, UH, FIRST WEDNESDAY OF EVERY MONTH WITH THE AIRLINES AND E EVERY MONTH WE REVIEW CONSTRUCTION PROJECTS, BOTH CURRENT AND FUTURE PROJECTS.

BUT LIKE, WHAT ABOUT THE, THE PRIVATE AIRPLANES AT THE HANGERS? LIKE DO WE TELL THE OWNERS WE, WE GENERALLY SEND OUT A, A, A NOTICE TO THEM, BUT ALSO THROUGH THE F A A, THERE'S A NOTAM SYSTEM.

THAT ALL PILOTS AND OPERATORS ARE ADVISED NATIONWIDE.

IT, IT HITS A NATIONAL NETWORK.

THAT, UM, YOU KNOW, UNIVERSITY INTERNS AND AND THEIR ENGINEERING DEPARTMENTS BE A PART OF THIS.

SO EVEN IF IT'S NOT A BASED AIRCRAFT COMING IN FROM ANOTHER STATE OR ANOTHER AREA, THEY WILL KNOW WHAT THE CONSTRUCTION SCHEDULE IS.

AND THEN AS FAR AS DOLLARS, ORDER OF MAGNITUDE, WHAT IS IT WE'RE TALKING ABOUT FOR THIS PROJECT? THIS PROJECT, UH, THE ENGINEERING SERVICES IS ROUGHLY $20 MILLION PROJECT.

SO IT, WITH A WHOLE BUNCH OF OTHER LARGE PROJECTS, WHAT WE'VE DONE IS IN PARTICULAR ECONOMIC DEVELOPMENT PROJECTS IS WE'VE INSISTED ON INTERNSHIPS.

UM, IS THERE, I MEAN, IT SEEMS TO ME LIKE AN IN INTERESTING OPPORTUNITY FOR US TO INSIST

[00:25:01]

ANY OBJECTIONS TO THAT? I DON'T HAVE ANY OBJECTIONS.

UH, WE JUST HAVE TO SEE THAT COULD BE COORDINATED, BUT IT'D BE MORE OF A KIND OF A MENTORING SYSTEM THAT WE COULD THE PRIME TO HELP.

I MEAN, THIS IS A ONCE IN A OP, I MEAN, ONCE IN A LIFETIME OPPORTUNITY FOR POSSIBLE ENGINEERING STUDENTS AT OUR LOCAL UNIVERSITIES.

RIGHT.

UM, AND TO BE ABLE TO GET YOUR, YOUR HANDS ON SOMETHING LIKE THIS.

UM, SO, YOU KNOW, UN UNLESS THERE'S OBJECTIONS ON THIS COUNCIL, UH, YOU KNOW, OR ON THIS COMMITTEE, I THINK THAT'S AN A REALLY COOL OPPORTUNITY FOR US TO BE ABLE TO GIVE THESE, THESE STUDENTS SOMETHING TO PUT ON THEIR RESUMES AND TO BE ABLE TO MAYBE ONE DAY START THEIR OWN NICHE PRACTICE IN AIRFIELD ENGINEERING.

RIGHT.

I MEAN, IF YOU'RE TELLING ME THAT THIS IS SO NICHEY THAT, UH, YOU KNOW, THERE'S ONLY JUST A FEW IN THE NATION WHO CAN DO THIS.

RIGHT.

I THINK IT'S, IT'S OUR OBLIGATION TO FIGURE OUT A WAY TO SEED SAN ANTONIO WITH THOSE POSSIBILITIES.

I I, I THINK WHAT WE COULD DO IS, YOU KNOW, WE REALLY COULDN'T FORCE A, THE CONTRACTOR TO DO IT IN A SENSE, OR WE COULD ENCOURAGE, BUT THERE'S NOTHING TO SAY.

WE COULD NOT HAVE ANY OF THESE STUDENTS OR ENGINEERING STUDENTS KIND OF IN TURN WITH US AVIATION DEPARTMENT AND TO BE PART OF THIS WHOLE PROGRAM.

I, I'M GONNA PUSH BACK ON YOU.

WE CAN FORCE PEOPLE WHO WE'RE PAYING $20 MILLION TO, TO TAKE ON INTERNS.

DURING THE LIFE OF THE PROJECT, LET'S SAY.

RIGHT? YEAH.

SO WHAT, WHAT CAN, CAN WE KIND OF DEFER A FIRM ANSWER AND LOOK INTO IT? YEAH.

AND I'M JUST, WE'RE LOOKING AT THE QUALIFICATIONS.

WE'RE ASKING FOR THE CONSULTANT AND YOU'RE NOT THINKING IT'S, IT'S A, A, A PAID PARTICIPATION OR IS IT MORE VOLUNTARY AND LOOK OVER OUR SHOULDERS, OR, I'M GONNA, I MEAN, WE CAN, WE CAN HAVE FURTHER DISCUSSION.

I MEAN, I THINK, YOU KNOW, I I I THINK YOU'RE PICKING UP ON WHAT I'M LAYING DOWN BASED ON THE BODY LANGUAGE I'M GETTING FROM YOU.

BUT WE CAN DO THIS.

UH, YES, SIR.

LET, LET US GO BACK AND LOOK AT HOW I, I, I GET WHERE YOU'RE TRYING TO GO.

UM, LET US VISIT WITH AVIATION.

I'M NOT AS FAMILIAR WITH SOME OF THE FEDERAL RULES AND LET'S FIGURE OUT HOW WE COULD MAYBE DO THIS.

BUT I, I, I UNDERSTAND WHERE YOU'RE TRYING TO GET TO.

IT'S MORE ON THE .

SO TELEGRAPHING WAY AHEAD OF TIME THAT WHEN THIS COMES TO COUNCIL, THIS IS THE QUESTION THAT'LL BE ON, ON MY MIND FRONT AND CENTER.

UNDERSTAND.

THANKS GUYS.

WELL, TOM, THANK YOU VERY MUCH.

I APPRECIATE IT.

UNLESS THERE'S ANY OTHER QUESTIONS? NO OTHER QUESTIONS.

UM, UH, APPRECIATE THE INFORMATION.

I, AGAIN, MY INTENT FOR CONTINUING TO ASK THESE QUESTIONS IS HOW CAN WE BEST LINE UP SOMETHING THAT'S AVAILABLE FOR LOCAL CONTRACTORS TO PARTICIPATE IN THIS? AND NOT JUST AS A SUB TO A NATIONAL CONTRACTOR, BUT AS A PRIME.

AND MY THOUGHT WAS, HOW ABOUT IF WE SPLIT THIS PROJECT UP TO MAKE IT IN, IN SMALLER BITES, IF YOU WILL, TO HAVE IT AVAILABLE MORE AVAILABLE TO LOCAL CONTRACTORS HERE TO PRIME THIS? AND, UM, Y'ALL ARE CONTINUING TO PUSH BACK ON ME ON THAT.

AND I, I KNOW IT'S ALWAYS EASIER TO BUNDLE THESE THINGS UP INTO LARGER CONTRACTS, BUT THE FEDERAL GOVERNMENT ACTUALLY CAME OUT WITH THIS SMALL BUSINESS PROGRAM TO NOT BUNDLE THESE AND KEEP THESE AT SMALLER, SMALLER BITES FOR, UH, CONTRACTORS TO BE MORE ELIGIBLE TO BID ON THESE THINGS AND LOCAL CONTRACTORS.

SO THAT'S, THAT'S MY WHOLE INTENT TO CONTINUE TO TALK ABOUT THIS.

AND, UM, THIS IS JUST FOR BRIEFING ONLY, SO WE'RE NOT VOTING ON THIS TODAY, BUT I APPRECIATE YOU COMING BACK IN.

BUT I, I'D STILL LIKE TO SIT DOWN AND HAVE ONE MORE GO AT THIS BEFORE THIS COMES TO COUNCIL AND TALK ABOUT THAT SOME MORE BECAUSE, UH, THIS IS, AGAIN, THIS IS A HUGE CONTRACT, $20 MILLION JUST FOR THE FRONT END SERVICES.

DOESN'T COUNT THE, DOESN'T COUNT THE CONSTRUCTION COST, WHICH IS IN EXCESS OF $200 MILLION, WHICH, YES, THAT, THAT'S ANOTHER WHOLE ISSUE ON HOW WE'RE GONNA HANDLE THAT WHEN THAT COMES OUT, AND HOW WE'RE GONNA, HOW WE'RE GONNA CONTRACT THAT OUT.

DO Y'ALL HAVE ANY FUTURE VISION FOR HOW THAT'S GONNA BE CONTRACTED OUT? IS IT GONNA BE ONE BIG PROJECT OR IS IT GONNA BE MULTIPLE PROJECTS FOR THE CONSTRUCTION? WELL, IT'LL MEET THE, YOU KNOW, F A A GRANT REQUIREMENTS.

'CAUSE THERE'LL BE A LOT OF GRANT, UH, PARTICIPATION IN THIS IN MULTIPLE PROJECTS.

MULTIPLE, YEAH.

IT'LL BE MULTIPLE.

AT LEAST THE THREE, MINIMUM PROBABLY TO THREE.

WELL, I WANT IT ALL LOCAL HERE, BUT, UM, UNDERSTAND, LET'S, LET'S, UH, DISCUSS THIS ONE MORE TIME.

JUST, JUST, I, I JUST GOT SOME MORE INDIVIDUAL QUESTIONS ON THAT.

I DON'T WANT TO TIE EVERYBODY UP ON THAT.

SO WE'RE, WE'RE FINE WITH THAT.

THANK YOU.

YES.

SO CHAIR, CAN I JUST, UM, OFFER SOMETHING HERE? SO THIS IS A PRES SOLICITATION

[00:30:01]

BRIEFING.

THEY'RE READY TO ISSUE THE SOLICITATION.

SO OUR PLAN WAS TO DO THAT AFTER TODAY'S COMMITTEE MEETING.

UM, I CERTAINLY, UM, YOU KNOW, BASED ON OUR CONVERSATIONS NO.

AND, AND REALLY A LOT OF COUNCIL MEMBERS HAVE TALKED ABOUT THE ABILITY TO BREAK THINGS UP AND, AND WE'VE DE-BONE A NUMBER OF THINGS.

UM, LOOKING AT THIS ONE WITH THE AIRPORT, I THINK OUR RECOMMENDATION WOULD BE TO NOT DO THAT.

TO BREAK THIS ONE UP.

UM, I THINK THERE'S SOME EFFICIENCIES THERE.

I BELIEVE, TOM, I MAY BE WRONG, BUT I THINK THERE MAY HAVE BEEN SOME CONVERSATION WITH THE F A A AND I THINK THEIR PREFERENCE IS FOR US TO KEEP THIS UNDER A SINGLE CONTRACT.

IS THAT ACCURATE? THAT THAT'S PRETTY MUCH ACCURATE? IS IT'S A PREFERRED MECHANISM AND A WAY OF GETTING THESE PROJECTS PREFERRED, BUT NOT REQUIRED? YEAH, EXACTLY.

BUT I, I THINK GIVEN THE, THE TECHNICAL ISSUES AROUND THE WORK THAT'S GONNA BE DONE ON THE RUNWAY, I THINK WE WOULD, UH, CONTINUE TO RECOMMEND THAT WE GO AHEAD AND MOVE FORWARD WITH THIS SOLICITATION.

UH, WE'LL TAKE, UH, CERTAINLY COUNCILMAN PLIE IS YOUR FEEDBACK AND THINK ABOUT HOW WE CAN INCORPORATE INTERNS INTO THIS SOLICITATION.

WE'D LIKE TO MOVE FORWARD SO THAT WE CAN GET THIS GOING.

AND THEN I THINK THERE WILL BE MANY OPPORTUNITIES FOR US TO DISCUSS DB BUNDLING IN THE FUTURE AND OTHER CONTRACTS.

THAT'S SOMETHING WE WILL CERTAINLY PAY ATTENTION TO GOING FORWARD.

BUT WITH THE COMMITTEE'S, UH, UH, CONSENT TODAY, WE WOULD LIKE TO GO AHEAD AND MOVE FORWARD WITH THIS ONE AS A, AS A BUNDLE PACKAGE, IF THAT'S OKAY.

GOOD WITH ME.

THANK YOU, SIR.

ANY, ANY OTHER COMMENTS ABOUT THAT? OKAY.

THANK YOU FOR YOUR STAFF'S PARTICIPATION IN THIS AS WELL.

THANKS, TOM.

I THINK IT'S ONE, JUST ONE ITEM TODAY.

ALRIGHT, AGAIN, THAT WAS, UH, JUST A BRIEFING, NOT NO, NO, UH, VOTE REQUIRED, BUT, UH, UH, SOUNDS LIKE WE'RE GONNA PRESS ON WITH THIS PARTICULAR PACKAGE ON THAT.

BUT I LOOK FORWARD TO FUTURE, UH, DISCUSSIONS ON THE HOW WE'RE GONNA EXECUTE THE CONSTRUCTION PORTION ON, ON THE, ON THE RUNWAY AND TAXIWAYS.

UM, ALRIGHT.

WE DO HAVE ONE,

[6. Approval to proceed scheduling up to four contracts for City Council consideration to provide temporary staffing services to various departments throughout the City in the estimated total value of $20 million for a term of 3 years with 2, 1year options to renew. [Ben Gorzell, Chief Financial Officer; Renee Freida, Interim Director, Human Resources]]

SO, UH, FOR INDIVIDUAL CONSIDERATION.

AND BEN, IF YOU WANNA TALK ABOUT THAT, THAT'D BE GREAT.

SURE.

UH, CHAIR, THIS ITEM IS A, UH, POST SOLICITATION BRIEFING.

SO WE WILL BE ASKING FOR THE COMMITTEE'S, UH, RECOMMENDATION TO MOVE THIS FORWARD TO THE FULL COUNCIL.

THIS IS ON OUR TEMPORARY, UM, STAFFING FROM WHAT WE CALL TEMPORARY AGENCIES.

AND I'M GONNA ASK RENEE FRIDA, WHO'S OUR INTERIM DIRECTOR FOR HR TO, UH, DO THE BRIEFING THIS MORNING.

SO RENEE, GOOD MORNING EVERYBODY.

I'M GONNA GIVE YOU, UH, JUST A LITTLE BIT OF BACKGROUND.

UM, OUR CURRENT, UM, TEMP AGENCY TEMP STAFFING SERVICES CONTRACT WAS A, A THREE YEAR CONTRACT WITH TWO ONE YEAR RENEWALS, AND IT WAS SET TO EXPIRE IN DECEMBER OF 2020.

BUT AS A RESULT OF COVID, UM, CITY COUNCIL AGREED TO A ONE YEAR EXTENSION WITH THAT EXTENSION EXPIRING IN DECEMBER OF THIS YEAR, BACK AS A PART OF, UH, THE F Y 21 BUDGET PROCESS.

WE TOOK THAT TIME WITH THE EXTENSION TO THANK YOU, TO REVIEW HOW IS THE CITY UTILIZING OUR TEMPS, WHERE ARE WE USING THEM, WHAT SHOULD WE BE DOING DIFFERENTLY? UM, AND AS PART OF THAT, WE CONVERTED A NUMBER OF, OF TEMP POSITIONS TO AUTHORIZE CITY POSITIONS IN THE F Y 21 BUDGET.

AND WE ALSO DEVELOPED A PROCESS TO MONITOR AND MANAGE OUR TEMP SERVICE, UH, AGENCY REQUESTS TODAY, DEPARTMENTS HAVE TO PROVIDE HR WITH WRITTEN JUSTIFICATION.

UM, AND THEN WE REVIEW THAT TO ENSURE WE'RE UTILIZING THE APPROPRIATE JOB TITLE, THAT THERE ARE NO VIABLE ALTERNATIVES.

UM, OVER THE PAST YEAR, YOU'VE PROBABLY HEARD US TALK ABOUT UTILIZING DEPLOYED EMPLOYEES FROM OTHER DEPARTMENTS AND OUR HOT FUND, UH, UH, EMPLOYEES, UM, AND ARE WE OFFERING AN APPROPRIATE AND EQUITABLE HOURLY RATES? ARE WE PAYING AN ADMIN ASSOCIATE WHO'S A TEMP IN, IN POLICE, THE SAME AS WHAT WE'RE PAYING ONE IN HEALTH AND HUMAN SERVICES? UM, WE ALSO THEN COORDINATE WITH OUR BUDGET DEPARTMENT TO ENSURE THAT, UH, WE HAVE BUDGET AVAILABILITY WITHIN THE DEPARTMENTAL BUDGET, AND THEN WE REQUEST, UH, PERMISSION TO FILL FROM THE CITY MANAGER'S OFFICE.

ONCE THOSE THINGS ARE DONE, WE NOTIFY BOTH THE DEPARTMENT AND THE TEMP AGENCY OF THAT THE POSITION IS AUTHORIZED.

WHAT THE POSITION TITLE IS, THE AUTHORIZED DURATION AND RATE OF PAY.

SO THIS REQUEST FOR PROPOSAL WAS RELEASED IN FEBRUARY OF 21.

UH, WE WERE SEEKING PROPOSALS FROM A TEMPORARY STAFFING AGENCIES TO PROVIDE ADMINISTRATIVE CLERICAL AND LABOR POSITIONS FOR VARIOUS, UH, CITY DEPARTMENTS.

YOU KNOW, HOW DO WE USE OUR TEMPS? UM, ONE OF THE WAYS THAT WE USE TEMPS IS TO FILL IN FOR LONG-TERM ABSENCES OF CITY EMPLOYEES.

YOU KNOW, YOU MAY HAVE AN EXECUTIVE SECRETARY AND CITY COUNCIL WHO'S OUT ON LONG-TERM DISABILITY, AND WE'D NEED A TEMP.

UM, TODAY, UM, THE VAST MAJORITY OF OUR TEMPS ARE, UM, ARE WORKING AT THE FOREFRONT OF OUR COVID UH, RESPONSE AND RECOVERY EFFORTS.

YOU KNOW, THEY'RE WORKING ASSISTING WITH VACCINES IN METRO HEALTH, UM, OR IN THE EMERGENCY HOUSING ASSISTANCE PROGRAM AND NEIGHBORHOOD, OR IN THE TEMPORARY CHILDCARE

[00:35:01]

OR SENIOR MIS SENIOR MEAL DISTRIBUTION PROGRAMS. IN D H SS.

EACH DEPARTMENT IS RESPONSIBLE FOR, UH, FUNDING THEIR, THEIR TEMPORARY EMPLOYEES FROM THEIR ALREADY APPROPRIATED DEPARTMENTAL BUDGETS.

SO NO ADDITIONAL APPROPRIATIONS WOULD BE MADE AS A RESULT OF THESE CONTRACTS.

THE ESTIMATED VALUE OF THESE CONTRACTS IS $20 MILLION, AND WE ARE, AGAIN, SUGGESTING AN INITIAL CONTRACT TERM OF THREE YEARS WITH TWO ONE YEAR RENEWALS ON JULY 29TH.

UM, THE EVALUATION COMMITTEE MET TO DISCUSS AND SCORE THE EIGHT RESPONSIVE PROPOSALS THAT WE HAD.

THE SCORING CRITERIA WAS EXPERIENCE, BACKGROUND AND QUALIFICATION, PROPOSED PLAN PRICE, AND THEN THERE WAS 10 AVAILABLE C BETA POINTS.

UH, WHEN WE WERE LOOKING AT BACKGROUND AND QUALIFICATIONS, WE WERE SPECIFICALLY LOOKING FOR EXPERIENCE WITH LOCAL GOVERNMENT, UM, OR HAVING WORKED WITH, UH, ORGANIZATIONS OF OUR SIZE AND OUR, UH, REQUIRED STAFFING LEVELS.

WHEN WE LOOKED AT THE PROPOSED PLAN, UM, WE HAVE A DESIRE TO GET PEOPLE IN THE DOOR QUICKLY.

SO WE WERE LOOKING FOR HOW DO THEY HANDLE CANDIDATE OUTREACH? WHAT IS THEIR PROCESS AND TIMELINE FOR FILLING OUR REQUESTS? HOW DO THEY CONFIRM THAT THE, UH, CANDIDATES ACTUALLY HAVE THE REQUIRED CREDENTIALS? AND AGAIN, WHAT ARE THEY DOING TO BECOME AN EMPLOYER OF CHOICE? WHAT KIND OF BENEFITS, UH, TO INCLUDE HEALTH AND LEAVE? ARE THEY OFFERING THEIR TEMPORARY EMPLOYEES? THE COMMITTEE SHORTLISTED THE FOUR HIGHEST RANKED PROPOSALS AND RECONVENED ON AUGUST 9TH AND 10TH FOR INTERVIEWS.

THE AGENCIES WERE PROVIDED OPPORTUNITY TO PRESENT THEIR PROPOSED PLAN AND APPROACH TO PROVIDING SERVICES.

AGAIN, HOW THEY AIM TO BE AN EMPLOYER OF CHOICE THROUGH WHAT THEY OFFERED AND, AND THE VALUE THAT THEY PROVIDED THAT THEY FELT DISTINGUISHED THEM FROM THE OTHER FIRMS BASED ON THE INTERVIEWS.

FINAL SCORING IS REFLECTED HERE.

INITIAL NEGOTIATIONS WERE CONDUCTED WITH EACH OF THOSE FOUR HIGHEST RESPONDENTS.

AND, AND THIS TABLE PROVIDES A, A RANGE OF THE MARKUP RATES FOR THE FOUR HIGHEST RANKED FIRMS. THE ONLY EXCEPTION IS THAT ONE FIRM HAD A, A HAD A DIFFERENT, UH, LABOR RATE FOR THEIR NON-EXEMPT, UM, LABOR TYPE POSITIONS.

SO OUR RECOMMENDATION IS TO TODAY IS TO PROCEED WITH SCHEDULING UP TO FOUR TEMPORARY SERVICES CONTRACTS FOR CITY COUNCIL CONSIDERATION.

UPON COMPLETION OF OUR NEGOTIATIONS, OUR DUE DILIGENCE HERE INCLUDED, WE NOTIFIED 157 VENDORS OF THE R F P.

WE HAD 41 VENDORS ATTEND THE PRE-SUBMIT CONFERENCE IN FEBRUARY.

A TOTAL OF 17 PROPOSALS WERE RECEIVED, NINE WERE DEEMED UNRESPONSIVE, NON-RESPONSIVE FOR FAILURE TO MEET THE 10% MINORITY AND WOMEN OWNED SUBCONTRACTING REQUIREMENTS.

AND THERE WERE NO MATERIAL FINDINGS AS A RESULT OF THE MINIMUM REQUIREMENTS AND DUE DILIGENCE REVIEWS.

THIS CONCLUDES MY PRESENTATION, BUT IF YOU HAVE ANY QUESTIONS, GREAT.

THANK YOU VERY MUCH.

UH, HOW MUCH IS THIS CONTRACT WORTH? AGAIN? 20 MILLION.

WHY DO WE GET STUCK WITH ALL THESE BIG TICKET ITEMS HERE? , BUT NO, THANK YOU VERY MUCH FOR THIS, UH, UM, BRIEFING HERE.

I DO HAVE A FEW QUESTIONS HERE.

UM, YOU TALKED ABOUT CONVERTING A LOT OF OUR ATTEMPTS TO PERMANENCE.

HOW MANY, HOW MANY DID WE DO IN 21? HOW MANY DID WE CONVERT? 65 POSITIONS.

65 POSITIONS? MM-HMM.

TOTAL OF HOW MUCH MONEY ARE WE TALKING ABOUT HERE? I DON'T KNOW WHAT THE VALUE OF THOSE 65 POSITIONS WERE.

I'D HAVE TO CHECK INTO THAT.

WELL, THAT'S PROBABLY A LOT OF MONEY, RIGHT? MM-HMM.

UM, SO WHAT WAS THE PREVIOUS CONTRACT WORTH? AND FOR HOW MANY YEARS? IT WAS FOR FIVE YEARS AND 20 ESTIMATED VALUE OF 25 MILLION.

SO IT, THIS CONTRACT, YOUR ESTIMATE IS GOING DOWN ABOUT 5 MILLION.

5 MILLION.

DOES, IS THAT REFLECTIVE OF THAT 65 THAT WE CONFERRED IT TO? IT'S REFLECTIVE OF THAT AND THE PROCESS BY WHICH WE'RE, WE'RE MORE CLOSELY MONITORING DEPARTMENTS REACHING OUT TO, UH, TEMP AGENCIES TO SECURE TEMP.

SO BECAUSE WE'RE EVALUATING, ARE THERE OTHER OPTIONS? SHOULD THIS BE A FULL-TIME POSITION? DO WE HAVE SOMEBODY IN ANOTHER DEPARTMENT THAT COULD HELP? THAT'S ALSO GONNA REDUCE THE NUMBER OF TEMP AGENCY TEMPS THAT WE HAVE.

THIS CONTRACT THAN THE ORIGINAL LAST CONTRACT.

NOT FOR THIS, BUT FOR MY OWN INFORMATION, CAN YOU DO THAT RELATION COMPARISON OF THE 65 POSITIONS? HOW MUCH WE'RE TALKING ABOUT, YOU KNOW, COMPARED UNDER THE OLD CONTRACT TO THIS CONTRACT? I, I THINK TO ME, I STILL SEE A DISCONNECT THERE THAT IT SHOULD PROBABLY BE A LITTLE BIT MORE OR MORE OF A REDUCTION ON

[00:40:01]

SO IF YOU COULD DO THAT FOR ME, I'D REALLY APPRECIATE THAT.

YOU CAN TAKE A LOOK AT THAT.

UM, ON THE SCORING, AND, AND MAYBE THIS IS FOR FUTURE, UH, MEETINGS HERE.

WHEN WE DOWN SELECT CONTRACTORS, I'D REALLY LIKE TO SEE A COMPARISON ON WHAT THEIR ORIGINAL PROPOSAL WAS AND THEN WHAT THEIR RE-SCORE WAS TO SEE WHERE THE DIFFERENCES ARE THERE.

AND SOMETIMES WE DO HAVE SOMEBODY'S RANKED NUMBER ONE UNDER THE ORIGINAL PROPOSAL, AND SOMETIMES THEY END UP AT TWO OR THREE UNDER THE RESCORE.

AND I'D LIKE TO SEE THOSE DIFFERENCES SIDE BY SIDE SO THAT, YOU KNOW, OKAY, WHAT HAPPENED HERE WERE WERE, WERE WE, WHERE DID THEY GO OFF TRACK OR WHAT, YOU KNOW, TO ASK THOSE TYPES OF QUESTIONS.

AND ALONG WITH THAT, AGAIN, THIS, THIS REALLY BOTHERS ME.

WE HAD 17 RESPONSES AND OVER HALF OF 'EM WERE DISQUALIFIED.

THAT REALLY BOTHERS ME AS TO WHY A CONTRACTOR WOULD PUT TOGETHER A PROPOSAL AND NOT MEET SOMETHING THAT CAUSES THEM TO BE DISQUALIFIED RIGHT OFF THE BAT.

AND THAT REALLY BOTHERS ME.

HOW DO WE, HAVE WE GONE BACK TO THEM TO FIND OUT WHY DID YOU NOT INCLUDE THIS CRITERIA ITEM THAT YOU'RE NOT, YOU DIDN'T GET ANY POINTS FOR AND DROPPED YOU OUT OF THE ENTIRE SOLICITATION? DO WE DO DO THAT? I MEAN, AND I'VE ASKED THAT QUESTION BEFORE ON THESE CONTRACTS THAT THEY'RE PUTTING OUT A LOT OF MONEY TO PUT THESE PROPOSALS TOGETHER, THEY SUBMIT 'EM AND THEY'RE NON-RESPONSIVE BECAUSE THEY DON'T MEET SOMETHING ON THERE.

AND MOST OF THE TIME IT'S THE SMALL BUSINESS, UH, OR DISADVANTAGED BUSINESS CRITERIA.

WHAT, WHAT, WHAT ARE WE DOING TO TRY TO CORRECT THAT? WELL, WE HAVE, SINCE THIS IS AN ACTIVE SOLICITATION, WE HAVE NOT REACHED OUT TO ANY OF THEM YET AND ASKED QUESTIONS AS FAR AS WHY THEY DID NOT INCLUDE THE ATE REQUIREMENT.

UM, WE CERTAINLY CAN REACH OUT TO THEM AFTER THIS HAS BEEN CLOSED OR AFTER WE MOVE THIS TO COUNCIL AND, AND HAVE THAT DISCUSSION.

I CAN TELL YOU IN ADVANCE OF THE SOLICITATION WITH THE PRE-SUBMIT, WITH THE, UM, YOU KNOW, AS RENEE MENTIONED, WE HAD, YOU KNOW, 41 VENDORS AT THE PRE-SUBMIT AND THE PURCHASING DEPARTMENT AS WELL AS THE SMALL BUSINESS OFFICE, WALK THROUGH ALL THE REQUIREMENTS OF THE SOLICITATION TO EDUCATE THEM IN ADVANCE OF THEM, UM, PROPOSING.

SO WE DO THAT OUTREACH IN ADVANCE TO TRY TO, UM, EDUCATE THEM AS FAR AS WHAT THOSE REQUIREMENTS ARE.

BUT WE CAN CERTAINLY REACH OUT TO THEM AFTER, AFTER WE CLOSE THE SOLICITATION AND INQUIRE WHY THEY DID NOT, UM, PROPOSE THE, THE 10, THE 10%.

BUT EVEN DURING THE SOLICITATION, IF WE SEE THEM MISSING SOMETHING IN THEIR PROPOSAL THAT MAKES IT, MAKES THEM NON-RESPONSIVE, CAN WE GO TO THEM DURING THE SOLICITATION SAYING, HEY, DID YOU MISS THIS? OR, UH, YOU KNOW, WHY, WHY NOT? WHY, BUT DID YOU MISS THIS IN THE SOLICITATION SO THEY COULD GO BACK, GIVE THEM AN OPPORTUNITY, GO BACK AND TAKE A LOOK AT IT AND RESUBMIT THEIR PROPOSAL? WE, WE TYPICALLY DON'T, THE PROCESS IS PRETTY RICH, BUT CAN WE, I I WOULD NOT RECOMMEND THAT WE DO THAT BECAUSE SINCE IT'S AN ACTIVE SOLICITATION AND AS WE MOVE FORWARD, THE P THE FIRMS THAT ACTUALLY ACTUALLY READ THE PROPOSAL RESPONDED CORRECTLY, I THINK IT WOULD PUT, IT WOULD BE, UM, IT WOULD, UM, NOT BE FAIR TO GO BACK AND ALLOW OTHER FIRMS ANOTHER BITE AT THE APPLE, SO TO SPEAK.

SO I WOULD, I THINK THROUGH CONSTANT EDUCATION AND THROUGH YOUR RECOMMENDATION GOING BACK AND, AND ASKING THEM, I THINK WE SHOULD DO THAT, BUT I THINK IT WOULD PROBABLY BE DISRUPTIVE TO THE PROCUREMENT PROCESS AND PROBABLY NOT FAIR TO THE, UM, FIRMS THAT ACTUALLY PROPOSED CORRECTLY THE FIRST TIME.

YEAH, AND I GET THAT.

I GET THAT THEY SHOULD READ THE R F P AND RESPOND TO THE R F P, BUT THIS IS A CONSTANT ATION TO ME ABOUT THE NUMBER OF PEOPLE THAT ARE MISSING THAT AND WHY.

AND, YOU KNOW, IF THEY'RE GONNA GET DEEMED NON-RESPONSIVE, WHY EVEN SUBMIT A PROPOSAL? THAT'S MY, MY ISSUE WITH THIS.

AND WE SEE IT TIME AND TIME AGAIN.

SO I DON'T, WE NEED TO COME UP WITH SOMETHING DIFFERENT TO KEEP THAT FROM HAPPENING.

I, I, SOMETHING'S, SOMETHING'S NOT MEETING IN, IN THIS PROCESS.

SO, UM, IF WE NEED TO SIT DOWN AND TALK ABOUT THAT SOME MORE ON, YOU KNOW, PUT Y'ALL'S HEADS TOGETHER AND COME UP WITH SOME PROPOSALS OR POTENTIAL SOLUTIONS ON THAT, OTHER THAN GOING BACK AND SAYING, HEY, DID YOU INTENTIONALLY MISS THIS DURING YOUR PROPOSAL? NOW I HAVE SEEN THAT HAPPEN BEFORE IT IS HAPPENED TO ME WHERE

[00:45:01]

THEY CAME BACK SAYING, HEY, AND YEAH, WE WENT BACK AND CORRECTED OUR PROPOSAL AND, UH, GOT BACK IN THE MIX.

WE DIDN'T WIN, BUT AT LEAST IT GAVE US THAT OPPORTUNITY TO GO BACK AND MAKE CORRECTIONS THAT WERE GROSS PROBLEMS WITH THE PROPOSAL THAT DEEMED US NON-RESPONSIVE.

I'M, I'M JUST TRYING TO GIVE EVERYBODY A FAIR CRACK AT THESE THINGS AND, UM, NOT THROW 'EM OUT BECAUSE THEY MISSED SOMETHING ON THE R F P.

ALTHOUGH I, I GET IT, I GET IT.

THEY SHOULD READ IT AND MAKE SURE THAT THEY'RE RESPONDING TO IT, BUT A LOT OF THESE COMPANIES DON'T HAVE THAT KIND OF CONTRACTING SUPPORT AND BACK OFFICE SUPPORT TO PUT THESE PROPOSALS TOGETHER.

AND THAT COULD HAVE BEEN THE CASE IN SOME OF THESE TOO, THAT YEAH, SOMEBODY MISSED IT AND DIDN'T, DIDN'T PICK UP ON THAT REQUIREMENT.

SO, UM, LET'S TALK ABOUT THAT SOME MORE.

HOW, HOW CAN WE KEEP THAT FROM HAPPENING IN IN THE FUTURE? YEAH.

CHAIR, WE'LL CONTINUE TO LOOK AT THAT.

I MEAN, WE CAN TALK TO SOME OF THE CONTRACTORS ABOUT AND GET FEEDBACK.

UM, YOU KNOW, AND WE'RE CERTAINLY OPEN TO SUGGESTIONS ON HOW TO DO IT.

I MEAN, WE DO PRE-PROPOSAL CONFERENCES, WE DO EVERYTHING WE CAN TO TRY TO EDUCATE PEOPLE AROUND WHAT THE REQUIREMENTS ARE.

UH, THERE'S EVEN, I BELIEVE A CHECKLIST IN EVERY R F P THAT SAYS, YOU KNOW, HERE ARE THE THINGS THAT NEEDS TO BE IN HERE.

AND IT CLEARLY SAYS, YOU KNOW, ONE OF 'EM IS OUR SUB BETA PROGRAM.

SO I, I DON'T HAVE THE ANSWER FOR YOU, BUT WE'LL CERTAINLY CONTINUE TO TALK WITH THEM.

UM, WE'LL CONTINUE TO DO OUTREACH AND DO AS MUCH EDUCATION AS WE CAN AROUND THE SOLICITATION SO THAT PEOPLE UNDERSTAND WHAT THE REQUIREMENTS ARE AND, AND, YOU KNOW, WE'LL, WE'LL VISIT WITH ECONOMIC DEVELOPMENT AND OUR SMALL BUSINESS OFFICE AND SEE WHAT ELSE WE CAN DO.

UM, AND THEN, AND THEN WE CAN HAVE FURTHER CONVERSATION ON THAT.

I KNOW THIS HAS COME UP IN THE PAST, BUT I'VE NEVER GOTTEN ANY FEEDBACK FROM THE STAFF AS TO, OKAY, THIS IS WHAT OUR QUESTIONS WERE GOING BACK TO 'EM TO FIND OUT WHY THEY MISSED IT AND WHY THEY WERE THROWN OUT TO GET THEIR RESPONSES.

HAVE Y'ALL HAVE, HAVE Y'ALL DONE THAT? SO YOU, YOU, UH, ONE OF THE THINGS WE'RE WORKING ON FOR YOU IS YOU'D ASKED FOR HOW MANY TIMES HAVE WE HAD SOMEBODY DISQUALIFIED? YES.

SO WE'RE GOING BACK AND LOOKING AT, UH, A LITTLE OVER A YEAR'S WORTH OF DATA OKAY.

TO LOOK AT NOT ONLY, UM, YOU KNOW, UH, UH, JUST S BETA.

WE'RE JUST LOOKING AT HOW MANY RESPONSES DID WE RECEIVE, AND THEN OUT OF THAT GROUP, HOW, HOW MANY GOT DISQUALIFIED FOR WHATEVER REASON.

RIGHT? IT MIGHT BE S BETA, MAYBE IT WAS, UH, AN INCOMPLETE PROPOSAL.

MAYBE IT WAS A CAMPAIGN CONTRIBUTION OR A BLACKOUT PERIOD, WHATEVER IT WAS.

'CAUSE IT HAPPENS SOMETIMES.

IT'S JUST LIKE, WHAT DOES THAT LOOK LIKE? THAT MIGHT HELP US UNDERSTAND A LITTLE BIT.

AND THEN WE'LL DO SOME OUTREACH WITH SOME OF THE VENDORS THAT, THAT WE SEE ON THAT LIST A LOT TO SAY, WHAT IS IT THAT YOU'RE NOT, THAT NOT SEEING HERE? IS IT, IS IT THAT MM-HMM.

, THERE AREN'T, UM, FIRMS AVAILABLE THAT YOU BELIEVE, UH, IS THE CASE.

BUT I I, EVEN WITH THAT, I STRUGGLE A LITTLE BIT BECAUSE I THINK ECONOMIC DEVELOPMENT, CORRECT ME IF I'M WRONG, TROY, THEY, THEY PUT THE LIST OF FIRMS THAT ARE AVAILABLE OUT THERE AND IT DOESN'T, UM, I THINK WE'VE TRIED TO REITERATE THIS OVER AND OVER AGAIN.

AS A SUBCONTRACTOR, YOU DON'T HAVE TO JUST PARTNER WITH ONE.

YOU CAN BE IN BUY PROPOSALS OR 10 PROPOSALS.

UM, THAT'S PERFECTLY FINE.

SO, UM, I THINK MORE WORK TO DO THERE, BUT WE'LL, WE'LL COME BACK WITH SOME MORE INFORMATION.

WELL, I'LL BE INTERESTED TO SEE WHAT THESE CONTRACTORS SAY.

SURE.

WE'RE HAPPY TO DO THAT.

EMPLOYEE THAT IS OUT FOR WHATEVER REASON, AND WE'VE GOT A GAP WE'RE TRYING TO FILL.

CAN I CLARIFY ONE OTHER THING, RENEE, BACK UP ONE, TWO SLIDES PLEASE.

REAL QUICK.

I JUST WANNA CLARIFY ONE POINT COUNCILMAN ON THE RATES.

UH, ONE BACK, ONE MORE.

RIGHT THERE.

SO I WANNA CLARIFY.

WHEN WE LOOKED AT THE F Y 21 BUDGET AND WE CONVERTED ABOUT 65 POSITIONS, YOU KNOW, THE, THE IMPACT ISN'T GONNA BE THAT SIGNIFICANT BECAUSE IN THIS CASE, YOU'VE GOT THE DOLLARS THAT ARE PAID TO THE, TO THE TEMP, AND THEN THERE'S A MARKUP.

AND YOU SEE THAT MARKUP RANGES IN THESE PROPOSALS.

THIS IS OUR MM-HMM.

CURRENT PROPOSALS, NOT OUR, OUR CURRENT CONTRACT, BUT THEY'RE COMPARABLE.

UM, WHEN YOU MOVE OVER TO A FULL-TIME CITY EMPLOYEE, YOU TAKE THE PAY AND THEN YOU MARK IT UP FOR BENEFITS RETIREMENT AND THOSE THINGS.

SO THERE'S A DELTA THERE.

THE 65 THAT WE WERE LOOKING AT WERE, UM, WERE, WERE POSITIONS THAT THAT REALLY WEREN'T TEMPS.

SOME OF 'EM HAD BEEN WITH US FOR SEVEN OR EIGHT YEARS.

SO WE SAID, THIS DOESN'T MAKE ANY SENSE.

THESE ARE FULL-TIME EMPLOYEES, WE NEED TO MOVE 'EM OVER.

SO WE DID THAT.

IN ADDITION TO THAT, THAT'S NOT WHAT'S CAUSING ALL OF THAT DELTA BETWEEN WHAT WE WERE SPENDING BEFORE AND WHAT WE'RE RECOMMENDING HERE IS HR, WE PUT IN PLACE A PRACTICE WHERE NOW JUST LIKE WHEN YOU FILL A POSITION, YOU HAVE TO GO TO HR AND SAY, I WANNA FILL THIS POSITION.

WE DO RECRUITMENT.

THEY'VE GOTTA DO THE SAME THING FOR AN AGENCY TEMP.

AND SO WHAT WE WANT TO DO IS WE WANNA HAVE DEPARTMENTS USING THEM.

MUCH LIKE RENEE DESCRIBED, IT'S REALLY TO FILL IN, RIGHT? FOR SOME ISSUE, IT'S EITHER A SPECIAL PROJECT THAT MAYBE WE'RE AUGMENTING FOR A PERIOD OF SIX MONTHS OR A YEAR.

THAT COULD BE AN ISSUE.

OR A LOT OF TIMES IT IS THAT WE'VE GOT A LONG-TERM

[00:50:01]

BUT THAT SHOULD BE A 60 DAY GAP, A 90 DAY GAP, 120 DAY GAP.

MAYBE THEY'VE HAD A LOT OF TURNOVER IN A PARTICULAR AREA, BUT IN THAT CASE, WE WANT TO GET THOSE POSITIONS UP TO HR SO WE CAN GET THEM FILLED.

SO THERE ARE A LOT OF PROCESS CHANGES THAT WE IMPLEMENTED.

THIS CAME UP AT AUDIT COMMITTEE, I WANNA SAY PRE PANDEMIC IF I'M, IF I'M NOT MISTAKEN.

MM-HMM.

, WE TALKED A LOT ABOUT IT A LOT AS PART OF THE F Y 21 BUDGET PROCESS.

SO THERE WERE A WHOLE SLEW OF, EXCUSE ME, OF CHANGES THAT WENT IN THAT, THAT ARE CAUSING US NOT CAUSING, THAT'RE, RESULTING IN THE LOWER SPEND ON THE TEMP AGENCY, WHICH FROM OUR PERSPECTIVE IS A GOOD THING.

SO, OKAY.

I JUST WANTED TO SHARE THAT.

THANK YOU BEN.

ALRIGHT, ANY FURTHER COMMENTS ON THAT CHAIR? I, I JUST WANTED TO ADD ON THIS PARTICULAR SOLICITATION AGAIN, UM, ANNA BRADSHAW, ASSISTANT DIRECTOR, ECONOMIC DEVELOPMENT, UM, ON THIS PARTICULAR SOLICITATION, THE NINE THAT WERE DEEMED INDIVID, UH, NON-RESPONSIVE ON THIS ONE.

SO SIX OF THEM FAILED TO SUBMIT THEIR UTILIZATION PLAN.

SO PERHAPS WE, WE CAN TRY TO WORK TO UNDERSTAND THE DISCONNECT ON WHY THEY DIDN'T SUBMIT THAT COMPONENT OF, OF THE BID.

THE THREE THAT DID, UM, FAILED TO MEET THE UTILIZATION GOAL TWO, UM, IDENTIFIED A POTENTIAL SUB THEY WANTED TO WORK WITH, BUT WASN'T ELIGIBLE, UM, DUE TO THEM NOT BEING LOCATED IN THE AREA.

SO, UM, AND THEN THIRD DIDN'T LIST A SUB WHILE THEY PROVIDED THE FORM, SO PERHAPS INDICATES THEY WANTED TO SELF PERFORM.

HOWEVER, DUE TO THE SIZE OF THIS CONTRACT, IT'S NOT ELIGIBLE FOR PRIME SELF PERFORMANCE.

SO, UM, KIND OF KNOWING THAT DATA, WE CAN GO LOOK AND SEE AND HELP THE ONES WHO IDENTIFIED AN INCORRECT SUB.

HERE'S WHERE YOU CAN FIND OUR VENDOR REGISTRY, UM, MAKING SURE THAT THEY, THEY CAN DETERMINE THAT ELIGIBILITY AND FOR THE ONES THAT FAILED TO SUBMIT, TRYING TO UNDERSTAND, YOU KNOW, HOW WE CAN BETTER MAKE THAT, UM, EVIDENT THROUGH THE PROCESS.

EXCELLENT.

YEAH, I, THAT'S THE KIND OF THING THAT I THINK WE NEED TO CON CONCENTRATE ON FOR FUTURE SOLICITATIONS, AND NOT ONLY THIS ONE, BUT OTHERS AS WELL TO, UH, MAKE SURE THAT THEY UNDERSTAND, AND I KNOW Y'ALL ARE DOING A GREAT JOB TRYING TO MAKE IT AS CLEAR AS POSSIBLE, BUT HAVE YOU EVER PUT A PROPOSAL TOGETHER FOR THE GOVERNMENT? IT'S A MESS.

AND IT'S DIFFICULT, VERY DIFFICULT TO PUT A COMPLETE PROPOSAL TOGETHER UNLESS YOU HAVE WHAT I WAS TALKING ABOUT THAT BACK OFFICE SUPPORT THAT DOES IT EVERY DAY, THAT KIND OF THING.

BUT YOU DON'T ALWAYS HAVE THAT IN THESE COMPANIES.

YOU PULL UP TOM, DICK AND HARRY AND, AND THEY'RE SITTING DOWN TRYING TO PUT A PROPOSAL TOGETHER AND THEY DON'T ALWAYS UNDERSTAND.

SO ANYTHING WE CAN DO TO HELP THESE FOLKS OUT WOULD BE GREATLY APPRECIATED.

AND I'M SORRY I TOOK UP A LOT OF THAT TIME.

DO Y'ALL HAVE ANY QUESTIONS OR COMMENTS ON THIS? YES, SIR.

UM, JUST A POINT OF OR QUESTION TO CLARIFY THE COST, UM, ON THE SOLICITATE SOLICITATION, UM, OVERVIEW SLIDE, IS THE 20 MILLION ESTIMATED VALUE INCLUDING THE TWO, UH, EXTENSIONS, OR IS THAT JUST OVER THE INITIAL THREE YEARS, INCLUDING THE TWO EXTENSIONS? OKAY.

I WAS JUST GONNA SAY, YOU'VE ASKED EVERY QUESTION I COULD POSSIBLY THINK OF.

CHAIR.

I AM NOT KNOWN FOR BEING SHY ABOUT ASKING QUESTIONS, SO LET'S PUT IT THAT WAY.

UM, GIDDINGS, TEXAS IS A LITTLE TOWN, UH, AND I, I LOOKED IT UP.

GIDDINGS IS OLD ANCIENT GREEK FOR ASK ALL THE QUESTIONS.

, RIGHT? YEAH, YEAH.

UM, ONE OF OUR PRIORITIES IS, IS I THINK JUST HAMMERING IT OVER AND OVER AGAIN, COUNCIL, IS THIS READY TO WORK PLAN WE'VE GOT, UM, AND TO WHAT EXTENT CAN WE MATCH THIS UP WITH OUR READY TO WORK PLAN, MAKE SURE, OH, UH, TO WHAT EXTENT CAN WE MATCH THIS UP TO MAKE SURE THAT OUR READY TO WORK PLAN IS, UM, IS BAKED IN THERE, RIGHT? UM, AND THAT WE'RE DRAWING FROM THOSE PEOPLE THAT WE'RE TRAINING.

AND SO WE'RE REALLY, WE'RE PARTNERING WITH WORKFORCE TO, TO IDENTIFY THOSE PEOPLE WHO ARE READY FOR, FOR PERMANENT CITY POSITIONS.

AND SO WE'RE TRYING TO GET THOSE IN OUR PIPELINE AND, AND TALK TO OUR DEPARTMENT HEADS AND GET THEM IN FOR INTERVIEWS.

UM, AND SO THAT'S REALLY ELIMINATING THE NEED FOR AN AGENCY TEMP BY FILLING A, A FULL-TIME POSITION QUICKER IN THOSE IN, AND THIS IS WHERE IT EXISTS, BUT SOMETIMES A TEMP JOB IS, I MEAN, IT'S A JOB, RIGHT? MM-HMM.

, IT'LL PAY FOR RENT AND IT, IT PAYS THE, YOU KNOW, TAXES C P S AND WATER.

AND SO I I'M WONDERING, DO DO, ARE YOU TALKING TO THESE TEMP AGENCIES AND TELL 'EM, HEY, YOU KNOW, WHEN WE ASK YOU FOR SOMETHING, GO LOOK THERE FIRST.

YEAH, NO, I THINK THAT'S A GREAT IDEA.

SO WHEN YOU, WHEN YOU DO I, WHEN YOU SEE , WHEN YOU SEE THE MARKUP RATES , WHEN YOU SEE THE MARKUP RATES, YOU CAN SEE THAT THERE'S A, A DIFFERENT MARKUP RATE FOR, UH, REFERRED AND NON REFERRED BY THE CITY.

UM, AND I'M MEETING WITH THE WORKFORCE DIRECTOR TOMORROW, AND I THINK THAT THERE IS AN OPPORTUNITY FOR US TO TALK ABOUT CAN WE SEND SOME OF THESE FOLKS TO, UM, THE TEMP AGENCIES AS A REFERRED CITY.

[00:55:01]

UM, ANY OTHER QUESTIONS OR ANYTHING? IF NOT THIS, UH, THIS ITEM IS A VOTING ITEM HERE TO TAKE IT TO COUNCIL.

UM, WHEN WOULD THAT BE COMING TO COUNCIL? IN OCTOBER.

IN OCTOBER? OKAY.

WELL, I'M LOOKING FOR A MOTION TO MOVE THIS TO THE COUNCIL.

SO MOVED.

ALL RIGHT.

DO WE HAVE A SECOND? ANY DISCUSSION? IF NOT, ALL THOSE IN FAVOR SAY AYE.

ONE EXECUTIVE SESSION ITEM THAT WE NEED TO COVER AND THAT IS AN IT AUDIT REPORT.

ALRIGHT, GREAT.

WELL LET'S, UH, ALL THOSE OPPOSED? I DIDN'T THINK.

I THINK IT'S UNANIMOUS HERE.

SO ANYWAY, LET'S MOVE IT ON TO COUNCIL IN OCTOBER.

THANK YOU RENEE.

UM, ALRIGHT, I THINK THAT'S ALL AT THIS POINT.

I, UH, KEVIN, DID YOU HAVE ANYTHING YOU WANTED TO SAY? UH, YES SIR.

WE DO HAVE

[Executive Session ]

THAT NEEDS TO BE DISCUSSED IN EXECUTIVE SESSION 'CAUSE OF THE TOPIC.

THE TIME IS NOW 1104 ON THE 22ND DAY OF SEPTEMBER 21.

THE AUDIT AND ACCOUNTABILITY COMMITTEE OF THE CITY OF SAN ANTONIO COUNCIL WILL NOW RECESS AND EXECUTIVE SESSION TO DELIBERATE ON AN INFORMATION TECHNOLOGY SERVICES DEPARTMENT SECURITY AUDIT PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 51 0.076 DELIBERATIONS REGARDING SECURITY DEVICES OR SECURITY AUDITS.

AND TO DELIBERATE THE APPOINTMENT EVALUATION AND DUTIES OF, OF THE CITY AUDITOR PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 0.074 PERSONNEL MATTERS AND DISCUSS LEGAL ISSUES PURSUANT TO TEXAS GOVERNMENT CODE 5 5 1 0.071 CONSULTATION WITH ATTORNEY.

SO IF ALL THOSE THAT AREN'T, UH, PART OF THIS GROUP HERE, IF Y'ALL COULD, UH, EXTRICATE YOURSELF, THEN WE WILL, WE'LL MOVE ON.

WE'RE BACK OUT OF EXECUTIVE SESSION.

NO VOTING OR ANYTHING HAS TAKEN PLACE.

UH, UM, AND I'LL ENTERTAIN A MOTION NOW TO ACCEPT THE UM, I T S D REPORT.

AND A SECOND, I'LL SECOND NO DISCUSSION.

UH, ALL THOSE IN FAVOR SAY AYE.

ALL RIGHT.

ALL THOSE OPPOSED? NONE.

AND UH, UH, WE WILL, THAT BEING SAID, WE PASSED THAT.

AND, UM, LOOK AT THIS AS THE END OF THE MEETING UNLESS SOMEBODY HAS ANYTHING ELSE TO SAY.

YES, SIR.

A TECHNICALITY.

WAS HE SUPPOSED TO READ IN THE ANNOYING LITTLE PARAGRAPH THAT WE WERE AN EXEC? NO, I SHOULD TAKE THAT'S OUR, THAT'S OUR SCRIPT ENDING.

THE, UH, EXECUTIVE SESSION .

THAT'S OKAY.

DID YOU DO THAT? YEAH.

OH, OKAY.

I WASN'T ASKING.

ALRIGHT, THANKS.

YOU WEREN'T LISTENING TO ME.

HOLY MOLY.

I JUST TAKE A MOTION TO ADJOURN.

UH, ANY OTHER, ANY OTHER QUESTIONS? BEN, WHEN'S OUR NEXT MEETING AND EVERYTHING? UH, SO CHAIR, I BELIEVE, UH, OUR NEW SCHEDULE WILL BE THE FOURTH WEDNESDAY OF EVERY MONTH AT TWO O'CLOCK.

SO THAT SHOULD BE ON YOU ALL'S SCHEDULE AT THIS POINT.

SO THAT'LL BE OUR NORMAL MEETING TIME.

WITH THERE, IS THERE ANY OTHER BUSINESS? ALRIGHT, WITH NO OTHER BUSINESS, I'LL ENTERTAIN A MOTION TO CLOSE THIS MEETING.

I MOVE TO ADJOURN.

ALRIGHT, SECOND.

ALRIGHT, WE GOT SOME SECONDS.

LOTS OF SECONDS.

THAT'S GREAT.

UM, ALL THOSE IN FAVOR OF, UH, ADJOURNING.