* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:02] GOOD AFTERNOON. THANK YOU FOR JOINING US TODAY FOR THE FEBRUARY 15TH MEETING OF THE TRANSPORTATION AND MOBILITY COMMITTEE. MADAM CLERK, WILL YOU PLEASE CALL ROLE COUNCIL MEMBER BRAVO. FIRST, COUNCIL MEMBER CASTILLO. COUNCIL MEMBER SANDOVAL PRESENT. COUNCIL MEMBER PERRY, CHAIR KABODA. HERE. CHAIR, WE HAVE A QUORUM. THANK YOU MA'AM. TODAY WE'LL RECEIVE AN UPDATE ON THE PROGRESS MADE ON 2017 BOND PROJECTS MEMBERS. AS A REMINDER, YOU'LL HAVE SEVEN MINUTES FOR QUESTIONS AND A TWO MINUTE FOLLOW UP. UM, MADAM CLERK, DO WE HAVE ANY, ANYBODY SIGNED UP FOR PUBLIC COMMENT? WE DO NOT. OKAY. DO WE HAVE APPROVAL OF THE MINUTES? YES, I DO. UM, LET'S [Approval of Minutes  ] UH, APPROVE THE MINUTES FROM THE TRANSPORTATION. WELL FIRST ITEM OR UM, APPROVAL OF THE MINUTES FROM THE TRANSPORTATION MOBILITY COMMITTEE MEETING ON JANUARY 18TH. DO I HAVE A MOTION? SO MOVED SECOND WITH A MOTION AND A SECOND. PLEASE VOTE. OKAY. MOTION CARRIES. OUR NEXT AGENDA ITEM IS ITEM [Briefing and Possible Action on  ] TWO A BRIEFING ON THE 2017 BOND PROGRAM AND WE WILL ASK UM, RAZZY TO COME UP PLEASE. GOOD AFTERNOON, MADAM CHAIR AND MEMBER OF THE COMMITTEE. I AM REINI DIRECTOR, CITY ENGINEER FOR PUBLIC WORKS DEPARTMENT. THANK YOU FOR OPPORTUNITY TO PROVIDE YOU UPDATE ON OUR 2017 BOND PROGRAM. AS MANY OF YOU REMEMBER, THIS IS THE LARGEST BOND WE DID IN 2017. 850 DO MILLION AND 180 PROJECT. WE HAD SIX PROPOSITION, THE LARGEST WAS THE DRAINAGE STREET AND BRIDGES AND SIDEWALK. AND THE NEW PROPOSITION WE DID FOR FIRST TIME IN 2017 WAS NEIGHBORHOOD IMPROVEMENT, $20 MILLION FOR FIRST TIME 2017 BOUND PROGRAM. 70% OF THAT WAS FOR STREET AND DRAINAGE. WE WERE PLANNING TO DO 20 MILE OF THE SIDEWALK. 80% OF THE PROJECT WAS IN COUNCIL DISTRICTS, 20% WAS IN DOWNTOWN AND WE HAD $350 MILLION LEVERAGE FUNDING FROM SOME OTHER AGENCY, PRIVATE AND PUBLIC. THIS IS THE GRAPH YOU HAVE SEEN NUMBER OF THE TIME. THE BLUE ONE SHOWS THE PROJECT UNDER CONSTRUCTION, WHICH WAS UH, MAINLY IN EARLY STAGE OF THE BOND PROGRAM 2018 AND 19. AND THE LIGHT GREEN ONE IS THE PROJECT UNDER CONSTRUCTION, WHICH IS A START IN EARLY 2019 AND WE'LL FINISH IN 2022. I'M PLEASED TO REPORT 91 PROJECT IS DONE OR 51% 59 PROJECTS UNDER CONSTRUCTION OR 33% AND WE HAVE 28 PROJECT UNDER DESIGN. WHEN WE ARE TALKING ABOUT UNDER DESIGN, THEY'RE REALLY READY FOR ADVERTISEMENT FOR CONSTRUCTION OF THE 16% AND WE HAVE TWO PROJECT IN PRE-DESIGN PHASES. I WANNA PROVIDE YOU SOME HIGH LOVE AFTER THE PROJECT IS DONE. THIS IS NORTH FLORIS FEDER GROWTH. THIS IS A FIVE POINT, WAS VERY CHALLENGING FOR TRAVELING PUBLIC AND ALSO FOR PEDESTRIAN. THIS WAS $3 MILLION PROJECT AND ALMOST A YEAR AGO THIS PROJECT WAS COMPLETED THE ELLA PROJECT, WHICH IS IN COUNCIL DISTRICT EIGHT. THIS IS VERY NICE PROJECT FROM IH 10 FRONTAGE ROAD TO LAEL ILMA ROAD 15.5 MILLION. PROJECT WAS DONE IN MARCH OF 2025 FOUR LANE TRAVEL WITH BIKE LANE AS YOU CAN SEE ON EITHER SIDE AND WIDER SIDEWALK FOR PUBLIC TO WALK ON IT. U T S A ATLASSIAN COMPLEX WHICH IS $10 MILLION DONE IN JUNE OF 2021. THIS WAS ALSO LEVERAGED FUNDING REALIZED WE WORKING WITH OTHER AGENCY WE CAN IMPROVE OUR COMMUNITY SIGNIFICANTLY. BROOKS CITY BASED NEW BRAUN FOREST EXTENSION. A LITTLE OVER 10 MILLION PROJECT WAS DONE IN 2021 AND LUCKILY WE HAVE ANOTHER PROJECT FOR BROOKS AS PART OF PROPOSED 2022 BOND PROGRAM. PIPER CREEK MEADOW, WHICH IS, THIS IS IN COUNCIL DISTRICT SIX, [00:05:01] WAS DONE IN AUGUST OF 2021 SIDEWALK PROJECT. THE BIGGEST FUNDING WE HAD FOR SIDEWALK AS PART OF 2017 POUND PROGRAM, 48 MILLION. WE ARE ANTICIPATING TO COMPLETE 120 MILE AS PART OF PEDESTRIAN MOBILITY AND 30 MILLION FROM STREETS AND DRAINAGE PROPOSITION, WHICH IS 80 MILES, 71% OR 223 PROJECT IS DONE. 29 PROJECT OR 9% IS UNDER CONSTRUCTION. AND WE HAVE A 62 OR 20% UNDER DESIGN AND WE HAVE A 2.3 MILLION WORKING WITH THE COUNCIL'S OFFICE TO IDENTIFY PROJECT TO BUILD ON THAT FUNDING. I ALSO WANNA PROVIDE YOU UPDATE ON BROADWAY CORRIDOR. YOU HAVE HEARD FROM US AND MEDIA AND OF COURSE AVENUE B ALSO. BROADWAY IS 3.1 MILE STAR FROM DOWNTOWN OR HISTONE STREET GOES TO MULBERRY. THIS PROJECT IS IN THREE PHASES. LOWER SEGMENT, WHICH WE CALL FROM HISTONE TO I 35. THAT'S A HUNDRED PERCENT IN CT RIGHT OF WAY UPPER SEGMENT, PHASE ONE AND TWO FROM 35 TO B IS A HUNDRED PERCENT IN TEXT DOT RIGHT AWAY. OUR 2017 BOND PROGRAM HAD 62 MILLION, WE HAVE 5 MILLION OR WE HAD 5 MILLION FROM TEXT TURN BACK AND 9 MILLION FROM M P O ALTOGETHER FI 56 MILLION FOR THIS PROJECT. PROJECT SCOPE INCLUDE FOUR ROADWAY AND SIDEWALK CONSTRUCTION BIKE FACILITY NORTH OF JOSEPHINE STREET, PEDESTRIAN AMENITY, LIGHTS AND STREETS, ESCAPE LANDSCAPING ON STREET PARKING AND OF COURSE UTILITY IMPROVEMENT. THIS IS THE MAP SHOWS THE LOWER SEGMENT START FROM DOWNTOWN GOES TO 35 UPPER SEGMENT WHICH IS ON LIGHT BLUE FROM 35 TO MULBERRY. AND OF COURSE FROM THAT TO BUR IS THE UPPER SEGMENT S PHASE TWO LOWER SIG UNDER DESIGN, WHICH IS THE CONTRACT IS DESIGN BUILD IS UNDER CONSTRUCTION AND WE ARE ANTICIPATING TO BE DONE IN THE 2023 ON TEXT. THAT PART UPPER SEGMENT PHASE ONE 75% IS DONE. AS YOU KNOW, TECHSTAR WAS QUESTIONING OUR ROAD DIET. THEY HAVE HIRED A CONSULTING ENGINEER TO LOOK OUR TRAFFIC STUDY TO SEE CAN WE REALLY DO ANY ROAD DIET IN THIS ROADWAY OR NOT. ON UPPER GMA, UPPER SIG PHASE TWO WE HAD THIRD FUNDING M P O FUNDING. OF COURSE THIS IS AT PRE DESIGN STAGE AVENUE B UPDATE. MANY OF YOU REMEMBER ORIGINALLY WHEN WE WERE LOOKING LOOKING TO DO BY LANE ON BROADWAY ON THE SEGMENT LOWER SEGMENT BECAUSE OF THE VERY LIMITED RIGHT OF WAY WE COULDN'T DO BIKE LANE. WE GOT THE THIRD FUNDING 6 MILLION AND BIKE LANE WILL BE AVENUE B ON THIS PART OF THE PROJECT PROJECT UNDER CONSTRUCTION AND THEN SPEED IT TO BE DONE IN FALL OF THIS YEAR. TRANSPARENCY IS VERY IMPORTANT ON ANYTHING WE DO. BECAUSE OF THAT WE CREATE A BOND DASHBOARD, HAS PROJECT MAPS, PROJECT UPDATES AND REPORT. AND ANY PRESENTATION WE DO, WE PLACE THOSE ON PROJECT DASHBOARD FOR COMMUNITY TO SEE. THIS IS IN MADAM CHAIR MY PRESENTATION AND I'M AVAILABLE TO ANSWER ANY QUESTION YOU MAY HAVE. THANK YOU. RAZZY. UM, REGARDING BROADWAY, JUST REAL QUICKLY DOES DO THE STATE'S ACTIONS, RECENT ACTIONS HAVE ANY EFFECT ON AVENUE B? NOT AVENUE B. AVENUE B IS FUNDING IS A HUNDRED PERCENT OURS AND RIGHT AWAY IS A HUNDRED PERCENT OURS. IT DOES NOT HAVE ANY EFFECT ON AVENUE B. OKAY. UM, SO, UM, ARE THERE ANY EXPECTED AND WELL, ARE THERE ANY PROJECTS THAT ARE STILL NOT COMPLETED? UM, WE HAVE A NUMBER OF THE PROJECT UNDER DESIGN. THEY'RE GOING TO GO FOR CONSTRUCTION BETWEEN NOW AND LATER ON. WE ARE ANTICIPATING END OF MAY OF THIS YEAR, 97% OF THE PROJECT EITHER DONE OR UNDER CONSTRUCTION. OKAY. SO CAN THIS COMMITTEE RECEIVE A LIST OF THE PROJECTS THAT HAVE NOT BEEN COMPLETED OR WILL NOT BE BY MAY? I GUESS LET'S SAY THAT I THINK WE CAN PROVIDE YOU THOSE LIST. OKAY. AND THEN WITH ESTIMATED COMPLETION DATES. OKAY. ON THOSE, I'M CURIOUS, DO YOU KNOW ABOUT HOW MANY THERE ARE? I IF NOT, THAT'S OKAY. I CAN GET [00:10:01] IT FROM YOU LATER. YEAH, I THINK WE HAVE THE NUMBER. IT IS 28 OF THEM UNDER DESIGN, BUT BY MAY MAJORITY OF THEM WILL BE UNDER CONSTRUCTION. WE CAN GET FOR YOU THE LIST OF THE PROJECT IS NOT GOING TO BE UNDER CONSTRUCTION COME MAY OF THIS YEAR. OKAY. OKAY. SO, UM, JUST MAKING IT CLEAR, YOU'RE, YOU'LL GIVE US A LIST OF THE PROJECTS THAT WILL NOT BE COMPLETED BY MAY. CORRECT. GOT IT. OKAY. AND THEN, UH, WHEN THEY MIGHT BE COMPLETED, THEY'RE ESTIMATED COMPLETION. WE'LL PROVIDE YOU WHEN THEY WILL FINISH. THANK YOU SIR. AND UH, CAN YOU TELL ME ARE THERE ANY PROJECTS THAT HAVE GONE SIGNIFICANTLY OVER BUDGET ON ROADWAY PROJECT? WE ARE DOING SO FAR GOOD ON BECAUSE OF THE COVID UM, FACILITY PROJECT. THEY'RE COMING OVER PRICE. IF YOU REMEMBER LAST BUDGET PROCESS, WE ASKED SOME SHORTFALL FOR FEW PROJECT FOR TWO REASONS. THEY'RE COMING UNTIL OVER BUDGET AND BEHIND THE SCHEDULE. ONE IS THIS MATERIAL HAS INCREASED BECAUSE OF THE COVID. SECONDLY, WHEN IT COMES TO BUILDING, SOME OF THE MATERIAL IS COMING FROM SEA AND BEING AFFECTED. ROADWAY MATERIAL MAJORITY OF THEM IS PRODUCED HERE IN LOCALLY ASPHALT CONCRETE. THEREFORE WE ARE NOT HAVING AS MUCH ISSUE. OKAY. I KNOW THAT SUPPLY CHAIN ISSUES HAVE AFFECTED, UH, COMPLETION RATES AND EVEN PROJECT COSTS, UM, ACROSS THE CITY. SO I APPRECIATE THAT. UM, I JUST WANNA VERY QUICKLY THANK THE VOTERS IN 2017 AND OF COURSE OUR CITY FOR THE, THE PARK AT PIPER'S MEADOW, THAT'S BEEN A SIGNIFICANT, UM, BOON TO THAT AREA AND THE NEIGHBORHOOD'S VERY HAPPY WITH IT. SO I THINK THAT'S A PERFECT EXAMPLE OF A BOND PROJECT THAT'S REALLY, UM, DONE AN INCREDIBLE WORK FOR THE, FOR THE COMMUNITY. SO THANK YOU. IT COUNCILWOMAN IT TAKES REALLY ALL OF US, INCLUDING YOU TO GET 97% OF THE 180 PROJECT UNDER. WE REALLY NEED YOUR HELP TO HELP US DURING THE COMMUNITY MEETING, SCOPING MAKING DECISION. WHEN WE BRING THIS CONTRACT TO COUNCILS TO APPROVAL, THEN WE START THE CONSTRUCTION. WE HAVE BEEN VERY SUCCESSFUL IN DELI DELIVERING MOST OF THIS PROJECT AS WE PROMISED DURING THE BOND ELECTION. WONDERFUL, THANK YOU. UM, THOSE ARE ALL FOR MY COMMENTS. UH, COMMITTEE MEMBERS A REMINDER THAT YOU CAN USE THE COMPUTER TO, TO BUZZ IN COUNCILWOMAN SANDOVAL. THANK YOU CHAIR. THANK YOU RAZZIE FOR THE PRESENTATION AND FOR ALL THE WORK THAT YOU DO TO MAKE THESE PROJECTS SUCCESSFUL. UM, SHORTLY AFTER THE BOND WAS PASSED, UH, IN 2017 WE APPOINTED A CITIZENS OVERSIGHT COMMITTEE AND UH, I HAD THE PRIVILEGE OF COUNCILWOMAN GUDO SERVING ON THAT FOR THE DISTRICT SEVEN POSITION. COULD YOU TELL US A LITTLE BIT ABOUT HOW THAT PROCESS WENT AND DO YOU HAVE ANY SUGGESTIONS TO IMPROVE IT THE NEXT TIME AROUND BECAUSE HOPEFULLY THIS, THE 22 BOND WILL, WILL BE APPROVED BY THE VOTERS. YEAH, OUR UH, OF COURSE COUNCILMAN. THANK YOU. YOU WERE ON THE, ONE OF THE COMMITTEE MEMBER, I BELIEVE WE WERE ON THE NEIGHBORHOOD IMPROVEMENT. I THINK WHAT WE LIKE TO DO, IF POSSIBLE, MAYBE APPOINT SOME OF YOUR COMMITTEE MEMBER TO BE PART OF THE, THEN THERE IS A CONTINUITY TO BE PART OF A C BOX. UNFORTUNATELY BECAUSE OF THE C I D WE WOULDN'T BE ABLE TO MEET FOR LAST TWO YEARS AS MUCH AS WE'D LIKE TO MEET O OTHER THAN THAT, IT REALLY LOOKS FINE. THE OTHER THING IS, UH, THEY LIKE TO HAVE TO HAVE A LITTLE MORE SAY IF THERE IS ANY FUNDING AVAILABLE ON SELECTION OF THE PROJECT. 'CAUSE MOST OF THE TIME THAT COMES TO THE COUNCIL, IF YOU REMEMBER 2017, IT IS 2012 BEFORE YOUR TIME WE HAD GOOD AMOUNT BOND SAVING AND CONS REALLY PICKED THE PROJECT TO USE THAT MONEY. I THINK THEY REALLY LIKE TO HAVE SOME AT LEAST SAY SO MAYBE THEY SHORTLY SHOULD COME FROM THEM FOR THE CONSULT. THANK YOU FOR THAT FEEDBACK. IT'S REALLY VALUABLE. UM, IF YOU RECALL WE HAD 15 APPOINTEES TO, UH, TO THE BOND, UH, INPUT COMMITTEES. SO, UH, I'D, I'D LIKE TO EXPLORE THE, THE POSSIBILITY OF HAVING SEPARATE OVERSIGHT COMMITTEES OR PERHAPS LINING IT UP WITH COMMITTEES THAT WE ALREADY HAVE BECAUSE THAT'S A LOT FOR, FOR ONE COMMITTEE TO, TO OVER TO REVIEW. THERE'S JUST SO MANY PROJECTS IN THE BOND. UM, WOULD YOU HAPPEN TO HAVE INFORMATION ON, UH, FOR ALL THE CONTRACTING THAT YOU'VE LET OUT FOR THIS BOND? HOW MANY, HOW, [00:15:01] I GUESS WHAT PERCENTAGE OF THOSE DOLLARS ENDED UP GOING TO LOCAL COMPANIES VERSUS OUTSIDE? YEAH, WE HAVE THE INFORMATION WE CAN GET FOR YOU. MAJORITY GOES TO LOCAL BECAUSE IT IS EXPENSIVE TO REALLY MOBILIZE FROM OUTSIDE. BUT WE HAD SOME CONTRACTOR CAME FROM OUT OF THE STATE AND BID OUR PROJECT. WE CAN PROVIDE YOU THAT LIST. THANK YOU. WOULD YOU ALSO BE ABLE TO DO THAT FOR THE OTHER C BETA CATEGORIES AS WELL? SUCH AS, UH, WOMEN OWNED OR MINORITY OWNED BUSINESSES? WE, WE CAN. ALRIGHT. OKAY. THANK YOU VERY MUCH. THOSE ARE MY QUESTIONS FOR NOW. THANK YOU. THANK YOU COUNCILWOMAN SANDOVAL, COUNCILMAN CASTILLO, THANK YOU CHAIR AND THANK YOU SIE FOR THE PRESENTATION AND TO YOUR TEAM AS WELL FOR, UH, KEEPING ME UPDATED DURING OUR MONTHLY MEETINGS ON THE PROGRESS OF THE 2017 BOND PROJECTS. UM, WE'RE REALLY EXCITED TO SEE, UM, THAT MANY OF 'EM ARE UM, FULLY COMPLETED AND I APOLOGIZE FOR BEING TARDY. I WAS STUCK BEHIND A TRAIN ON FLORES, SO I THOUGHT IT WAS PRETTY IRONIC I WAS LATE FOR A TRANSPORTATION AND MOBILITY MEETING BECAUSE I WAS STUCK BEHIND A STILL TRAIN . UM, BUT WITH THAT, UM, I'M SURE LIKE MANY OF US WERE DISAPPOINTED THAT UM, YOU KNOW, THE BROADWAY PROJECT ISN'T GOING TO FULLY MOVE FORWARD. UM, BUT IT'S MY UNDERSTANDING THAT THAT BOND ALLOCATION WOULD BE RESTRICTED TO THAT, UM, THAT BOND BUCKET. HAS STAFF HAD A CONVERSATION ABOUT POTENTIALLY SHIFTING THOSE FUNDS TOWARDS, UH, CITYWIDE F STREET FUNDS AND OR UM, SIDEWALK GAPS? IS THAT A CONVERSATION, UH, Y'ALL HAVE HAD AND IS THAT POSSIBLE? THAT'S ONE OF THE IDEA COUNCILWOMAN WHAT WE ARE WORKING WITH TECHSTAR, THEY HAVE HIRED THE TRAFFIC ENGINEER TO DO ANOTHER STUDY TO CONFIRM OUR STUDY. WE REALLY HAVE NOT GIVE UP ON THAT PROJECT YET, BUT IF WE END UP REALIZING THEY ARE NOT GOING TO ALLOW US ANY LANE REDUCTION AND I DON'T KNOW, WE REALLY WANNA SPEND THE MONEY JUST BUILD TECH STOCK ROADWAY FOR THEM, THEN THAT WILL BE OPTION TO SPEND THAT MONEY SOME OTHER PROJECT. OKAY, GREAT. THANK YOU OZZY. UM, AND THANK YOU FOR ADDRESSING MY QUESTIONS. I WAS, UH, ALSO, UM, CONCERNED ABOUT HOW THIS MAY HAVE IMPACTED, UM, THE PLACE BIKE LANES ON AVENUE B. SO THANK YOU FOR ADJUSTING THAT QUESTION. UM, BUT THOSE ARE ALL MY QUESTIONS FOR NOW. THANK YOU CHAIR. THANK YOU. COUNCILWOMAN CASTILLO. COUNCILMAN BRAVO. THANK YOU. RAZZI. WE'VE HEARD FROM SO MANY PEOPLE THAT CONSTRUCTION COSTS HAVE GONE UP, LABOR COSTS AND, AND MATERIAL COSTS HAVE GONE UP. AND DO YOU HAVE ANY NEW PROJECTIONS FOR THE REMAINING PROJECTS AS FAR AS YOU KNOW? ARE YOU GONNA HAVE TO CUT BACK ON THEM? WE GOT FROM A G C, UH, WHICH IS THE GENERAL CONTRACTOR REPORT LATE LAST YEAR, IT HAS GONE BETWEEN 13 TO 15% UP SO FAR. OUR ENGINEER COST ESTIMATE THERE SHOW OUR PROJECT IN RELATIVELY GOOD SHAPE BECAUSE MOST OF THE TIME WE HAVE 10% CONTINGENCY. BUT IF IT, WHEN WE BID THE PROJECT, IT COMES OVER THE BUDGET, WE USUALLY REDUCE THE SCOPE NOT AFFECTING REALLY WHAT PROJECT WAS INTENDED TO DO, BUT REDUCE THE SCOPE TO MEET THE BUDGET. AND ALSO WE MAKE SURE THE COUNCIL'S OFFICE KNOWS IT REGARDING WHAT WE ARE REDUCING FOR. THANK YOU. THOSE ARE ALL MY QUESTIONS. ONE THING COMES MADAM CHAIR IS A, I THINK WE HAVE MONTHLY MEETING WITH EVERY ONE OF YOU THAT REALLY HELPS US SIGNIFICANTLY. WE WANT AS A TEAM BE TOGETHER. YOU, WE WANT YOU TO KNOW WHAT ARE WE DOING AND GET CLEAR DIRECTION IF THE, IF THE CERTAIN THING CHANGE, WE NEED TO LEARN FROM YOU AS SOON AS POSSIBLE TO MAKE SURE IT DOESN'T AFFECT OUR PROJECT SCHEDULE. THANK YOU RAZZIE. AND OF COURSE, UM, WE WILL, WELL I WAS GONNA TALK ABOUT THE FUTURE BOND, BUT MAYBE NOT . I'LL LEAVE THAT ALONE. UH, BUT THANK YOU, THANK YOU FOR THE TAKING THE TIME FOR OUR MONTHLY MEETINGS. UM, IS DOES ANYONE ELSE HAVE ANY OTHER QUESTIONS? OKAY. UM, SO THAT'S ALL OUR MEETINGS. THANK YOU FOR YOUR QUESTIONS. UM, AND THANK YOU FOR THE, FOR TALKING ABOUT THE IMPROVEMENTS MADE IN OUR CITY WITH THE 2017 BOND. PLEASE REMEMBER OUR NEXT MEETING IS SCHEDULED FROM MARCH 21ST. I LOOK FORWARD TO CONTINUING THIS WORK WITH ALL OF YOU. MEETING IS ADJOURNED. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.