[00:00:03]
ALRIGHT, GOOD AFTERNOON, EVERYBODY.
LET'S GO AHEAD AND, UH, GET THIS SHOW STARTED.
I COULDN'T FIND THIS MEETING ANYWHERE.
I WAS GOING AROUND THE BUILDING OVER THERE AND THEN IN THE B ROOM HERE AND EVERYTHING IS, UH, KIND OF LOCKED UP AND, UH, MADE IT OVER HERE.
SO, UH, YEAH, LET'S GO AHEAD, AHEAD AND GET STARTED.
LET'S SEE, I WANNA, LEMME GET TO MY PLACE HERE.
IT'S, LET'S SEE, 2, 2 10 OR 1410 HERE IN MILITARY CITY U S A.
AND, UH, IT'S TIME TO GET STARTED WITH THE AUDIT AND ACCOUNTABILITY COMMITTEE.
AND, UH, DO WE HAVE A QUORUM HERE? YES, WE'VE GOT THREE OF US HERE, SO THAT'S A GOOD THING.
[Approval of Minutes ]
TO APPROVE THE MINUTES IF FOR, UH, ON NOVEMBER 1ST, 2021.SO, UM, CAN I GET A, OKAY, GET A SECOND.
ALL THOSE OPPOSED WE VOTE ON HERE HEARING.
OKAY, LET'S, OKAY, MOTION CARRIES.
UH, DO WE HAVE ANYBODY SIGNED UP FOR PUBLIC COMMENTS? THIS OKAY.
NOBODY, NOBODY WANTS TO COME AND TALK TO THIS GROUP, MAN, I TELL YOU.
ALL RIGHT, WELL, LET'S MOVE ALONG.
[CONSENT AGENDA ]
ITEMS TWO THROUGH 14, WHICH IS ACTUALLY ON THE CONSENT AGENDA.AND, UM, UH, DOES ANYBODY HAVE ANYTHING THAT THEY WANNA PULL FROM THAT LONG LAUNDRY LIST OF, UH, CONSENT ITEMS? ALL RIGHT, WE GOT A MOTION AND A SECOND.
AND, UH, RODRIGUEZ, LET'S TAKE A VOTE HERE.
ANY DISCUSSION? YOU KNOW THAT, THAT WENT PRETTY FAST, SO I DIDN'T THINK SO.
SO, MOTION, MANNY, BEAR WITH US.
WE'RE DOING THIS ELECTRONIC STUFF HERE.
AND THAT'S ON THE CONSENT AGENDA.
NOW WE, UH, GET INTO A LITTLE BIT MORE HERE.
[Pre-Solicitation High Profile Briefings ]
GOING INTO THE ITEMS FOR INDIVIDUAL CONSIDERATION.THESE ARE BRIEFINGS AND NO ACTION ARE GONNA BE REQUIRED ON THESE, BUT, UH, I THINK DAVID MCCARRY IS UP FIRST FOR ITEM NUMBER.
GOOD AFTERNOON, CHAIR MEMBERS OF THE COMMITTEE.
I'M THE DIRECTOR OF THE SOLID WASTE MANAGEMENT DEPARTMENT, AND I'LL BE PRESENTING A BRIEFING ON THE PRES SOLICITATION OF THE PROPOSED CONTRACT FOR OUR HOUSEHOLD HAZARDOUS WASTE COLLECTION.
THE SERVICES AND INCLUDE COLLECTION, CHARACTERIZATION, PACKAGING, TRANSPORTATION, RECYCLING, OR PERHAPS DISPOSAL OF HOUSEHOLD HAZARDOUS WAVES FROM, UH, VARIOUS DROP OFF FACILITIES.
THIS IS A PROFESSIONAL SERVICES TYPE OF, OF CONTRACT.
SO WE ARE PROPOSING TO ISSUE OUT A REQUEST FOR PROPOSALS WITH A PROPOSED TERM OF THREE YEARS WITH TWO ONE YEAR EXTENSIONS.
THE ESTIMATED VALUE IS 1.9 MILLION ANNUALLY.
THE CURRENT VENDOR IS CLEAN HARBORS.
THAT CONTRACT EXPIRES AT THE END OF SEPTEMBER.
HOUSEHOLD HAZARDOUS WASTE IS NOT INDUSTRIAL WASTE, IT'S NOT COMMERCIAL WASTE.
THIS IS MATERIAL THAT OUR CUSTOMERS MIGHT BUY AT A WALMART OR A HOME DEPOT, AND IT INCLUDES ITEMS LIKE PAINT, OR CLEANERS OR PESTICIDES, OIL BATTERIES.
UH, THESE ITEMS ARE CONSIDERED TOXIC, CORROSIVE, FLAMMABLE, OR FOR, FOR WHATEVER REASON THEY'RE DANGEROUS.
AND WE DON'T COLLECT THESE THROUGH OUR NORMAL GARBAGE COLLECTION.
INSTEAD, WE ASK OUR CUSTOMERS TO BRING THEM TO US, UH, AT, AT THESE THREE DIFFERENT DROP-OFF FACILITIES.
AND THAT'S THE POINT WHERE THIS CONTRACT TAKES OVER TO PROCESS, UH, AND DISPOSE OF THE MATERIAL.
THE EVALUATION COMMITTEE CONSISTS OF MR. MCCARRY, MYSELF, MS. JOSEPHINE VALENCIA, OUR DEPUTY DIRECTOR, OUR ASSISTANT DIRECTOR, ANDREW GUTIERREZ, WHO IS HERE WITH ME TODAY, AS WELL AS JULIA MURPHY, THE DEPUTY SUSTAINABILITY OFFICER.
THE CITY'S CENTRAL VENDOR REGISTRY HAS 120 COMPANIES THAT MAY BE ABLE TO DO, UH, SOME OR ALL OF THIS WORK.
[00:05:01]
BUSINESS, UH, LISTING HAS A LITTLE OVER 1600.AND LAST, THE LAST SOLICITATION, WE HAD THREE RESPONSES.
SO ALL OF THESE WE'LL REACH OUT TO TO MAKE SURE THAT THEY'RE MADE AWARE OF THIS, UH, THIS CONTRACT.
OF COURSE, WE WILL ALSO DO ADVERTISING THROUGH THE NORMAL CHANNELS.
WE ARE PROPOSING THE EVALUATION CRITERIA BE VERY SIMILAR TO, UH, THE, THE PRIOR CONTRACT AND OTHER CONTRACTS OF THIS TYPE TO INCLUDE EXPERIENCE, BACKGROUND, QUALIFICATIONS OF 35 POINTS.
THE SITE SPECIFIC PROPOSED PLAN FOR SAN ANTONIO, 25 POINTS PRICING AT 15 POINTS.
CE BETA 10 POINTS, LOCAL PREFERENCE 10 AND VETERAN OWNED SMALL BUSINESS FIVE POINTS.
WE ARE REQUIRING AUDIT, AUDITED FINANCIAL STATEMENTS, AND THE SUB BETA SUBCONTRACTING REQUIREMENT IS SET AT 15%.
UH, YOU CAN SEE THE GOAL SETTING COMMITTEE MEMBERS, UH, A LITTLE BIT MORE DETAIL ABOUT S BETA.
UH, THAT WOULD BE FIVE POINTS FOR SMALL BUSINESS ENTERPRISE, FIVE POINTS FOR MINORITY WOMEN OWNED BUSINESS.
UH, THE, THE, THE CURRENT CONTRACT WAS SET AT 13% AND THEY ARE, UH, MAKING THAT, ACTUALLY, I BELIEVE THEY'RE AT 15%.
AND ECONOMIC DEVELOPMENT HAS DONE THE, THE ANALYSIS, UH, TO SUPPORT THESE APIS.
IF IT PLEASES THE COMMITTEE, WE WILL PROCEED WITH RELEASING THIS, UH, VERY QUICKLY.
WE'LL HAVE IT OUT ON THE STREET FOR ABOUT 45 DAYS, UH, SO THAT THE DUE DATE IS APRIL 18TH.
WE WILL COME BACK TO THIS COMMITTEE IN JUNE, UH, WHICH WOULD GIVE US ENOUGH TIME TO GO TO CITY COUNCIL FOR A A CONTRACT AWARD.
AND WE WOULD NEED THIS CONTRACT TO START ON OCTOBER ONE.
THAT CONCLUDES MY PRESENTATION, AND I WELCOME ANY SUGGESTIONS OR INPUT THAT YOU MIGHT HAVE.
GREAT, THANK YOU DAVID, UH, FOR THAT BRIEFING.
IF YOU COULD GO BACK TO THAT SLIDE THAT SHOWS THE, UH, UH, SMALL BUSINESS REQUIREMENTS.
UM, ARE THESE, THE MAX POINTS REQUIRED ARE AVAILABLE IN THOSE PROGRAMS? GOOD AFTERNOON, COUNCILMAN MICHAEL SINDEN, ADMINISTRATOR WITH ECONOMIC DEVELOPMENT.
SO THE MAX POINTS WE COULD HAVE APPLIED ON THIS PROJECT FROM A EDTA PERSPECTIVE IS 20.
HOWEVER, THROUGH OUR ANALYSIS AND IN CONSULTATION WITH THE GOAL SETTING COMMITTEE, UM, WE APPLIED 10, BROKEN DOWN AS YOU SEE, FIVE FOR SMALL AND FIVE FOR MINORITY WOMEN OWNED BUSINESSES.
AND ARE THERE ANY OF THOSE COMPANIES OUT THERE? YES, SIR.
THAT'S PART OF OUR ANALYSIS IS THAT WE CONFIRM PER THE CENTRAL VENDOR REGISTRY THAT FOLKS ARE CERTIFIED FOR THIS, UH, AND AVAILABLE FOR THE SCOPE OF WORK PRESENTED TO US BY THE DEPARTMENT.
AND THAT'S A, AND PART OF THE GOAL SETTING COMMITTEE, THEY PROVIDE THAT CONSULTATION TO US AS WELL.
SO THIS IS DONE IN COLLABORATION WITH THEM.
SO IF YOU CAN GO BACK TO THAT SLIDE AGAIN.
SO HELP ME UNDERSTAND HERE, IF SOMEBODY IS A SMALL BUSINESS, THEY WILL GET SOME POINTS ON THIS, WHETHER THEY'RE FROM SAN ANTONIO OR NOT SAN, NOT IN SAN ANTONIO.
SO THEY HAVE TO BE, WHAT'S CONSIDERED C BETA ELIGIBLE.
SO FIRST AND FOREMOST CERTIFIED AS A SMALL BUSINESS, AND THEY HAVE TO BE HEADQUARTERED IN THE SAN ANTONIO METROPOLITAN STATISTICAL AREA OR HAVE THAT SIGNIFICANT BUSINESS PRESENCE.
SO IF THEY HAVE THOSE THINGS, THEY GET THE FIVE POINTS.
IF THEY'RE ALSO CERTIFIED AS MINORITY OR WOMEN-OWNED BUSINESS, THEY WOULD GET THOSE ADDITIONAL FIVE POINTS FOR A TOTAL OF 10.
SO IF YOU HAVE A SMALL BUSINESS THAT IS NOT HERE IN SAN ANTONIO, UM, THEY WOULDN'T GET ANY POINTS.
THEY HAVE TO BE LOCATED IN THE SAN ANTONIO METROPOLITAN STATISTICAL AREA.
AND THEN, UM, GO BACK TO THE SLIDE THAT SHOWS A TIMELINE.
YOU KNOW, AND AGAIN, WHY I'M ASKING THOSE QUESTIONS, MICHAEL, IS BECAUSE YOU KNOW, THE ISSUES THAT WE'VE HAD WITH A SMALL BUSINESS PROGRAM AND I, I KNOW WE'RE WAITING ON THIS ANALYSIS OR WHAT, WHAT IS THAT, WHAT IS THAT CALLED AGAIN? I'M SORRY, DAVE.
SO WE'RE IN THE PROCESS OF CONDUCTING A DISPARITY STUDY.
AND THE TIMELINE FOR THAT IS THEY'RE CURRENTLY UNDERGOING DATA EVALUATION AND WE HOPE TO HAVE RESULTS BACK BY THE END OF THE YEAR THAT WE'LL SHARE WITH COUNCIL FOR ADOPTION AT SOME POINT.
I HOPE THAT'S SOON BECAUSE, UH, BECAUSE OF, WE DO HAVE A LOT OF CONTRACTS COMING OUT AS, YOU KNOW, IF THIS BOND GETS APPROVED AND, UH, OF COURSE OUR NORMAL RUN OF DAY SHOW HERE ON PUTTING CONTRACTS OUT ON THE STREET.
SO, UH, LIKE TO GET THAT LOOKED AT VERY QUICKLY.
UH, BACK ON THAT SLIDE WITH THE TIME CHART, I KNOW WE'VE, WE'VE TALKED ABOUT THIS IN THE PAST, WAS, UH,
[00:10:01]
UH, GIVING, AT LEAST WE HAD, WE USED TO BE GIVING AT LEAST 30 DAYS FOR CONTRACTORS TO LOOK AT THESE PROPOSALS, AND THEN WE BUMP THAT UP TO 45 DAYS.IS THAT A FULL 45 DAYS HERE FOR THIS, FOR THIS CONTRACT? IF IT'S NOT, WE CAN MAKE SURE IT'S 45 AND WE CAN EVEN EXTEND IT TO 60 DAYS, IF THAT'S YOUR PREFERENCE.
YEAH, ESPECIALLY ON THESE LARGER CONTRACTS, I, I THINK WE, WE NEED TO LET THEM HAVE A LITTLE BIT MORE TIME ON PUTTING IN PROPOSALS TO GET GOOD PRICING FROM SUBCONTRACTORS, SO ON AND SO FORTH.
UM, YEAH, MY GOAL IS TO, YOU KNOW, UH, AT LEAST 45 DAYS, IF NOT 60, TO GIVE THEM THAT OPPORTUNITY TO DO THAT.
AND AS YOU KNOW, RIGHT NOW, THINGS ARE KIND OF GOING THROUGH THE ROOF, SO THEY, THEY NEED THAT EXTRA TIME ON THESE THINGS, SO THANK YOU FOR THAT.
ANY OTHER QUESTIONS? NO OTHER QUESTIONS? OKAY.
I'D, UH, ENTERTAIN A MOTION TO, UH, UH, IT'S, WELL, NO, THIS IS BRIEFING, SIR.
THIS IS BRIEFINGS ITEMS. OKAY.
ALRIGHT, NEXT WE HAVE, UH, PUBLIC WORKS DEPARTMENT.
GOOD AFTERNOON CHAIRMAN AND MEMBER OF THE COMMITTEE.
I'M REINI DIRECTOR OF CITY ENGINEER FOR PUBLIC WORKS DEPARTMENT, PUBLIC WORKS DEPARTMENT, ISSUING REQUEST FOR COMPETITIVE SEAL PROPOSAL FOR CONSTRUCTION OF SOUTH ALAMO STREETS, MARKET STREET TO EAST CAESAR CHAVA, WHICH IS A 2017 BOND PROJECT.
IT STREET IMPROVEMENTS WILL INCLUDE ROADWAY CONSTRUCTION, TRAFFIC, TRAFFIC, DRAINAGE SIGNALS, PEDESTRIAN LIGHTING, LAND ESCAPING, AND AS WELL AS UPGRADE ON UTILITY, WHICH IS SARS AND C P S SYSTEM.
THE CONTRACT TYPE IS R F C S P OR COMPETITIVE SEAL PROPOSAL.
THE ESTIMATED VALUE IS 15.4 MILLION PROPOSED TERM.
WE ARE ANTICIPATING THE PROJECT TO BE DONE IN FALL OF 2024 AND IS A NEW CONTRACT FUNDING 8.3 MILLION FROM 2017 BOND PROGRAM, 6.8 MILLION FROM SOUTH AND C P S ENERGY AND 300,000 FROM SAN ANTONIO RIVER AUTHORITY FOR LOW IMPACT DEVELOPMENT.
ON THIS PROJECT, N I G CODE APPLIES FOR THIS PROJECT.
STREET CONSTRUCTION, TRAFFIC SIGNALS, UTILITY AND UNDERGROUND LANDSCAPING, SANITARY SEWER AND STORMED RAIN, AND OF COURSE PAVING NUMBER OF THE VENDOR ON GENERAL IN OUR SYSTEM.
641 ADVERTISEMENT WILL BE DONE ON SEEK CAST T T W T TV S A CHANNEL 21 COSTA BIDDING WEBSITE, THE HEARTBEATS TEXAS ELECTRONIC STATE BUSINESS DAILY D EVALUATION AND VOTING COMMITTEE.
ROUTE SANCHEZ FROM CITY MANAGER'S OFFICE.
MYSELF FROM PUBLIC WORKS DEPARTMENT.
SEAN RICH, PROJECT MANAGER FOR PUBLIC WORKS.
SARAH COLLEEN FROM CENTRO SAN ANTONIO, ANDREW AND DOHA FROM PEC, EACH PARK.
AND ALSO WE HAVE NINA BETEL FROM SAN ANTONIO WATER SYSTEM SOLICITATION REQUIREMENT, EXPERIENCE, BACKGROUND, QUALIFICATION OF PRIME FIRM, KEY PERSONAL AND KEY SUBCONTRACTOR.
TONY POINTS UNDERSTANDING OF THE PROJECT AND PROPOSED MANAGEMENT.
10 POINT EXPERIENCE IN SAN ANTONIO REGION AND PAST PERFORMANCE IS 10 POINT PRICE.
SDA PROGRAM IS A TONY POINT, WHICH IS 10 POINT FOR SS P E AND ANOTHER 10 POINT FOR M W E B E.
ADDITIONAL FINANCIAL STATEMENT IS NOT REQUIRED.
LOCAL PERFORMANCE IS NOT REQUIRED.
VETERAN OWNED SMALL BUSINESS PROGRAM, ALSO NOT APPLICABLE.
SBI, A REQUIREMENT FOR 25% M W B SUBCONTRACTING AND 3% A A B E SUBCONTRACTING GOAL SETTING COMMITTEE CONSISTS OF MICHAEL SINDEN, LOUIS MALTO, NORBERT DUKE,
[00:15:02]
NINA ROMAS, AND LINDA LOPEZ.GEORGE FROM UT HEALTH SYSTEM A P I APPLIED SBIA PROGRAM.
CRITERIA 20 POINT 10 POINT OF THAT FOR SS P E AND ANOTHER 10 POINT FOR M W B E B E AND SBIA SUBCONTRACTING REQUIREMENT 25% FOR M W B E SUBCONTRACTING AND 3% FOR A E B E.
SUBCONTRACTING SELF PERFORMANCE BY PRIME CONTRACTOR WILL APPLY FOR THIRD GOLD AVAILABILITY.
ANALYZE A P I ARE SUPPORTED BY THE FOLLOWING ANALYSIS ON A GRANT BY CONTRACT BY CONTRACT OPPORTUNITY FOR SS M W B E WITHIN THE SCOPE OF THE WORK PERCENTAGE OF SS M W M W B E AVAILABLE FOR GENERAL VENDOR REGISTER UTILIZATION OF SS M B W B E ON HISTORIC PROJECT SIMILAR IN NATURE PROJECT TIMELINE OF COURSE, TODAY WE ARE PRESENTING FOR AUDIT COMMITTEE MONDAY, WHICH FEBRUARY 28TH.
WE WILL RELEASE THIS ONE FOR SOLICITATION.
PRE SOLICITATION CONFERENCE WILL BE MAY 16.
DEADLINE FOR QUESTION MAY 23RD AND DUE DATE WILL BE APRIL 15TH, 2022.
AS YOU CAN SEE, CHAIRMAN, THIS IS GOING TO GIVE THEM 45 DAYS TO RESPONSE.
EVALUATION WILL BE DONE IN MAY, 2022.
CONTRACT NEGOTIATION JUNE, 2022 AND POST SOLICITATION AUGUST 24TH, 2022.
COUNCIL A SESSION SEPTEMBER AND CONTRACT START DATE WILL BE OCTOBER, 2022.
LEGISLATOR CHANGES EFFECTIVE SEPTEMBER 1ST, 2021.
HP NUMBER 25 81 AMENDED SECTION 2260 9.1 53 OF THE TEXAS GOVERNMENT CODE FOR CIVIL WORKS PROJECT USING RF C S P WEIGHT VALUE ASSIGNED FOR PRESS MUST BE AT LEAST 50% TOTAL OF THE WEIGHT VALUE GOVERNING BODIES SUCH AS CITY CITY COUNCIL CAN ASSIGN A LOWER WEIGHT VALUE TO PRICE NO LESS THAN 36.9% OF TOTAL WEIGHT VALUE.
IF IN THE PUBLIC INTEREST, PUBLIC WORKS RECOMMEND NO LESS THAN 40% FOR PRICE, FOR TOTAL WEIGHT VALUE.
LEGISLATOR CHANGE TO BE PRESENTED TO THE COUNCIL IN MARCH, 2022.
EXPERIENCE BACKGROUND QUALIFICATION, TONY PO AS I MENTIONED, UNDERSTANDING PROJECT PLAN 10 POINT EXPERIENCE WITH SAN ANTONIO REGION AND OTHER 10 POINT PRICE WILL BE 40 PO AND SMALL BUSINESSES WILL BE TONY PO ALTOGETHER 100 POINT.
THIS IS IN THAT MY PRESENTATION AND I'M AVAILABLE TO ANSWER ANY QUESTION YOU MAY HAVE.
UH, AGAIN MICHAEL, IF YOU CAN COME ON UP, UH, EXPLAIN THE, TO ME THE DIFFERENCE BETWEEN THAT LAST CONTRACT AND THIS CONTRACT ON THE PERCENTAGE REQUIREMENTS, UH, ON THE SUB BETA PROGRAMS. OKAY, SURE THING.
SO ONE OF THE KEY DIFFERENCES BETWEEN THIS PROJECT AND THE LAST PROJECT FROM AN EVALUATION PERSPECTIVE IS, UM, LOCAL AND VOSS B POINTS CANNOT BE APPLIED.
THAT'S SOMETHING WE CONSIDER AS A OFFICE AND AS A GOAL SETTING COMMITTEE WHEN APPLYING SUB BETA POINTS.
PLUS CONSIDERING THE MORE AMPLE AVAILABILITY ON A PROJECT SUCH AS THIS ONE FOR THOSE TYPE OF BUSINESSES TO, UM, RESPOND.
DO YOU HAVE A REGISTRY SOMEWHERE THAT SHOWS, YOU KNOW, YOU'VE GOT THIS MANY OFFERS THAT COULD OFFER TO BID ON THIS PROPOSAL, SUB EDTA TYPE OF CONTRACTORS? CORRECT.
TWO THINGS WE TAKE INTO CONSIDERATION.
UM, NUMBER ONE, THE DEPARTMENT WILL SUBMIT TO US A DETAILED SCOPE OF WORK WITH N I G P CODES ASSIGNED TO EACH ONE OF THOSE SCOPES.
WE THEN CAN BALANCE THAT AGAINST THE CENTRAL VENDOR REGISTRY TO SEE WHO SAYS THEY CAN PERFORM THAT WORK AND HOW THEY'RE CERTIFIED AND SUB BETA ELIGIBLE.
THE SECOND THING THAT WE ALSO LOOK AT IS HOW OUR, HOW DID SMALL MINORITY WOMEN-OWNED BUSINESSES RESPOND AND PERFORM ON PAST COMPARABLE PROJECTS, WHICH PUBLIC WORKS HELPS US IDENTIFY TO MAKE SURE WE'RE RECOMMENDING THE APPROPRIATE TOOLS AND WHERE IS THAT DATA THAT COULD BE PRESENTED TO US OR GATHERED TOGETHER FOR THE COUNCIL ON PERFORMANCE OF THESE.
UH, THAT'S SOMETHING I'VE BEEN ASKING FOR, FOR QUITE SOME TIME.
QUALITY, PRICE AND SCHEDULE FOR ALL OF THESE, UH, BREAKOUTS OF THE SMALL BUSINESS COMMUNITY.
ARE THEY COST EFFECTIVE? ARE THEY
[00:20:01]
ON TIME AND IS THERE QUALITY THERE? AND, UM, WHEN COULD WE EXPECT TO SEE SOMETHING LIKE THAT TO GO ALONG WITH THIS DISPARITY STUDY TO SEE WHERE WE'RE AT AND WHAT CHANGES WE REALLY SHOULD MAKE IN THIS, THIS PROGRAM CHAIRMAN, WE HAVE ISSUE WITH THE SMALL AND MEDIUM SIZE AND LARGE CONTRACTOR.UNFORTUNATELY, SOME SMALL DOES A VERY GOOD JOB, SOME DOES MEDIUM JOB AND SOME DOES PER JOB.
RECENTLY WE FIRED TWO OF THEM WAS NOT DOING GOOD JOB AND WE HAD TO BRING SOMEBODY ELSE.
WE HAVE A PROCESS TO GO THROUGH PROCESS BASICALLY WHEN THEY'RE NOT DOING, THEY'RE NOT MEETING THE SPEC, NOT MEETING THE EXPECT AND PLAN REQUIREMENT TO, AND ALSO THEY'RE RESPONSIBLE AFTER PROJECT IS DONE ONE YEAR THEY CARRY WARRANTY BOUND ON THAT PROJECT.
AND COUNCILMAN HONOR, BRADSHAW, ASSISTANT DIRECTOR, ECONOMIC DEVELOPMENT, JUST WANTED TO EMPHASIZE THAT WITHIN THE DISPARITY STUDY, IT IS LOOKING AT, UM, AVAILABILITY IN, IN OUR, UM, IN OUR AREA AND THOSE READY, WILLING AND ABLE TO DO THE WORK.
SO IT'S NOT GONNA EVALUATE QUALITY.
AND SO WE USE THE, UM, THAT DATA ALONG WITH OUR PAST UTILIZATION TO SET THE GOALS, BUT WE REALLY RELY ON OUR PARTNER DEPARTMENTS TO LET US KNOW, AGAIN, WHEN WE RECOMMEND A POTENTIAL GOAL, YOU KNOW, BASED ON THEIR EXPERIENCE IN THE UTILIZATION, HOW CAN WE TWEAK IT? SO IT'S IT'S NOT A HUNDRED PERCENT ART, IT'S NOT A HUNDRED PERCENT SCIENCE.
IT'S, IT'S A LITTLE BIT OF BOTH, BUT WE DO RELY ON DATA AND ACTUAL EXPERIENCE WHEN WE, UM, LOOK TO RECOMMEND THESE GOALS.
AND THIS ONE IS AT THE 20% LEVEL NOW.
UM, AND YOU FEEL CONFIDENT THAT WE WE CAN MEET THIS CRITERIA IN THAT, THAT AREA? YEAH, COUNCILMAN, WE WORK VERY CLOSELY WITH ECONOMIC DEVELOPMENT AND UH, WE PROVIDE THEM, WE BREAK IT DOWN PROJECT HOW MUCH OF EXCAVATION, HOW MUCH OF ASPHALT, HOW MUCH OF CONCRETE, HOW MUCH OF LANDSCAPING IS THIS PROJECT IS GOING TO HAVE BASED ON THAT THEY ASSIGN.
IF WE ARE REALLY DOING ONLY A ROOF REPLACEMENT, YOU REALLY CANNOT DIVIDE ROOF BY 20% TO GO SMALL BUSINESS AND 80% SITUATION LIKE THAT.
USUALLY THE PERCENTAGE MUCH, MUCH LESS.
BUT WHEN YOU HAVE A PROJECT LIKE A $50 MILLION PROJECT, YOU KNOW, THEY HAVE A UNDERGROUND SYSTEM, LANDSCAPING, SWA WORK EXCAVATION, THEY LOOK TO SEE WHAT'S AVAILABLE AND BASED ON THAT THEY ASSIGN THOSE PERCENTAGE.
WELL THESE ARE ALL FOR FUTURE DISCUSSIONS AS WELL, SO I'M LOOKING FORWARD TO THAT DISPARITY STUDY AGAIN.
UH, BUT UM, JUST ON LOOKING AT THIS PROJECT, DID YOU HAVE A, A MAP SHOWING THE LIMITS OF THIS PROJECT? WHAT WE DO NOT HAVE MAP TO SHOW BUT START FROM A COMMERCE, GO START FROM MARKET GOES TO CESAR JAVA BASICALLY COVER ENTIRE CIVIC PARK BORDER.
UM, AND A LOT OF UNDERGROUND UTILITIES AND THAT KIND OF THING THAT, UH, WA WATER AND SEWER AND CHILL WATER? CORRECT.
UH, I, I WOULD RECOMMEND, UH, YOU KNOW, AND THIS ISN'T A HARD YOU WILL, BUT I'D REALLY LIKE TO SEE A LITTLE BIT MORE TIME ON GIVING THE CONTRACTORS AGAIN THAT TIME TO STUDY THIS AND GET GOOD BIDS.
UM, YOU KNOW, UP TO ABOUT 60 DAYS.
WOULD THAT BE POSSIBLE? YEAH, USUALLY A COUNCILMAN WHEN WE HAVE PRE-CONSTRUCTION, PRE-SUBMIT OUR MEETING WITH THEM, WE GET THOSE REQUESTS FROM A CONTRACTOR OR IF THERE IS A CONCERN, WE DO EXTEND THOSE TIME.
IF THERE IS A NEED TO EXTEND ADDITIONAL TWO WEEKS, WE ARE OPEN FOR THAT.
ANY OTHER QUESTIONS, SIR? SIR? ALRIGHT, GREAT.
UH, AGAIN, THIS IS A BRIEFING, SO THANK YOU VERY MUCH RAZZY.
UH, THE LAST BRIEFING ITEM NUMBER 17, IT SAYS LORI, BUT VEL, YOU ALRIGHT? COME ON IN OR COME ON UP.
STILL GET R AND O IN LAURIE IN VERO, SO IT'S OKAY.
UH, GOOD AFTERNOON, VETO WITH THE NEIGHBORHOOD AND HOUSING SERVICES DEPARTMENT.
SO ITEM 17 IS A PRES SOLICITATION BRIEFING WE HAVE, UH, AND IF WE CAN GET THE SLIDES GOING, THAT'D BE GREAT.
SO THIS IS A PRES SOLICITATION BRIEFING FOR OUR HOME REHAB PROGRAM DELIVERY.
SO WHEN WE SPEAK OF DELIVERY, WHAT WE'RE TALKING ABOUT IS THE FACT THAT WE OUTSOURCE SOME OF THE WORK THAT WE DO WHEN IT COMES TO OUR HOME REHAB PROJECTS.
SO WHAT WE'RE LOOKING FOR IN THIS ONE IS A REQUEST FOR PROPOSAL SOLICITATION WHERE WE WANT TO HAVE SOME OF OUR MINOR REPAIR AND OWNER OCCUPIED REHAB PROJECTS
[00:25:02]
OUTSOURCED TO CAPABLE AND, UM, EFFICIENT PROVIDERS.SO THIS IS EITHER A FOR-PROFIT OR PRIVATE, UM, ORGANIZATIONS THAT CAN HELP US DELIVER SOME OF THESE PROGRAMS. WHAT WE'RE LOOKING AT IS AT LEAST ONE YEAR WITH THE OPTION TO HAVE TWO ONE YEAR RENEWALS.
THAT IS WHAT MADE THIS BE A HIGH PROFILE SOLICITATION TO COME BEFORE YOU.
AND THIS WOULD BE VALUED AT 1 MILLION PER YEAR.
SO THE BUDGET WE GET FOR THESE PROGRAMS, WE OUTSOURCE, WE'RE PROPOSING TO OUTSOURCE ABOUT A MILLION PER YEAR.
SO AGAIN, WE HAVE GREAT OUTREACH THAT WE DO TO ENSURE THAT WE GET THOSE CAPABLE, UM, SOLICITORS OR RESPONDENTS TO THE SOLICITATION.
WE DO LOOK AT OUR COMMUNITY HOUSING DEVELOPMENT ORGANIZATIONS, ANYONE WHO HAS SUBMITTED IN THE PAST TO DELIVER ON THIS PROGRAM AS WELL.
AND OF COURSE WE WORK WITH THE FINANCE DEPARTMENT TO ENSURE WE CAST AN EVEN WIDER NET THAN WHAT WE HAVE.
AND SO THE EVALUATION COMMITTEES BESIDES THE OUTREACH WILL BE, UH, OUR DEPARTMENT, UH, STAFF WITH MYSELF, OUR DEPUTY DIRECTOR, VERONICA GARCIA, OUR ADMINISTRATOR FOR A HOUSING PRODUCTION PROGRAM AT EATON.
WE'LL HAVE OUR GRANTS MODERN ADMINISTRATION ADMINISTRATOR BECAUSE WE DO HAVE SOME FEDERAL FUNDS UTILIZED FOR THIS PROGRAM.
AND OUR SPECIAL PROJECTS MANAGER, SAMANTHA DIAZ, BE PART OF THE EVALUATION.
UM, SO AGAIN, WHAT WE'RE LOOKING IS TO OUTSOURCE SOME OF THE PROGRAM DELIVERY FOR OWNER OCCUPIED AND MINOR REPAIR.
AND I CAN TELL YOU ONE OF THE BEST THINGS WE DO IN THE DEPARTMENT IS TURN OVER THE KEYS TO FAMILIES LIKE THE SAN MIGUEL FAMILY.
THAT'S THE ONE YOU SEE ON THE RIGHT THAT HAPPENED THIS MONTH, FEBRUARY 11TH.
UM, AND THESE ARE HOMES, THIS IS IN FOUR, THESE ARE HOMES THAT HAVE MANY TIMES BEEN IN THE FAMILY FOR GENERATIONS.
SO THE SAN MIGUEL FAMILY HAS BEEN IN THEIR HOME FOR 30 YEARS AND THAT HOUSE THAT WE JUST TURNED OVER TO THEM HAS BEEN IN THEIR FAMILY FOR LONGER BECAUSE THE HOUSE USED TO BELONG TO HER MOTHER.
SO WHAT WE WANT ARE CONTRACTORS, PEOPLE WHO CAN WORK WITH FAMILIES LIKE THIS, WHO HAVE THE CONTRACTING CAPACITY, WHO HAVE THE ABILITY TO DO THE QUALIFICATION AND ELIGIBILITY FOR THIS PROGRAM SO THAT THEY CAN TURN OVER THE KEYS TO FAMILIES LIKE THE SAN MIGUELS.
SO WHAT WE'RE ASKING, AGAIN, DETERMINE ELIGIBILITY, DEVELOP WHAT NEEDS TO BE DONE, THE SCOPE OF WORK.
IS IT A REHAB, IS IT A RECONSTRUCTION? WORK WITH THE CONTRACTORS.
SO THEY HAVE TO HAVE CONTRACTORS, UM, PROCURE THEM OR HAVE THEM IN THEIR SHOP AND THEN MONITOR THE WORK IS PROGRESSING AS IT SHOULD IN COMPLIANCE WITH OUR LOCAL FEDERAL POLICIES BECAUSE WE'RE USING FEDERAL MONEY.
SO WE WANNA MAKE SURE THAT WE STAY WITHIN THE LIMITS OF OUR PROGRAM.
NO MORE THAN $25,000 FOR MINOR REPAIR WORK AND UP TO 130,000 FOR OWNER OCCUPIED REHAB.
AND IF WE NEED TO RECONSTRUCT A HOME UP TO 145,000.
SO WHAT WE'RE LOOKING, LOOKING FOR IN THIS R F P IS THAT WHOEVER IS AWARDED HAS THE EXPERIENCE, BACKGROUND AND QUALIFICATIONS THAT THEY HAVE THE WHEREWITHAL TO DELIVER ON THESE PROJECTS FOR THESE FAMILIES THAT THEY HAVE THE FINANCIAL CAPACITY TO DO THIS.
WE DO WORK ON A REIMBURSEMENT BASIS, SO WE MAKE SURE THAT THEY'RE ABLE TO DELIVER AS WE WORK THROUGH REIMBURSEMENT AND THAT THEIR PLAN IS GOOD.
WE DON'T WANNA EXTEND THE TIMELINE FOR A FAMILY TO GET BACK INTO THEIR HOME.
SO HOW QUICKLY THEY PLAN ON QUALIFYING THE FAMILIES, GETTING THE SCOPE OF WORK DONE COMPLETING THE ACTUAL, UM, REHAB THAT NEEDS TO HAPPEN IS IMPORTANT FOR US AS IT IS FOR THE CLIENT FAMILIES.
SO THIS PROGRAM, UH, BECAUSE IT IS HAVING SOME FEDERAL MONEY, DOES NOT FOLLOW THE S BETA, BUT WE CAN DO VETERAN OWNED, UH, PREFERENCE POINTS.
AND YOU SEE THAT AS PART OF OUR SCORING HERE.
AND THE OTHER, UH, ADDITIONAL REQUIREMENTS, AGAIN, BECAUSE WE ARE USING FEDERAL MONEY FOR SOME OF THIS NOT APPLICABLE OR NOT REQUIRED.
SO OUR TIMELINE, WE WANNA MAKE SURE WE GIVE PEOPLE ENOUGH TIME TO SUBMIT THEIR APPLICATION IS WE PLAN TO RELEASE THIS IN EARLY MARCH, YOU SEE MARCH 7TH, AS OUR DATE WILL BE OPEN FOR AT LEAST 45 DAYS.
SO WE HAVE THAT, UH, DEADLINE IN APRIL 22ND.
WE'LL HAVE A LOT OF INFORMATION TO SHARE THROUGH A PRE-SUBMIT CONFERENCE AND QUESTIONS THAT WE RESPOND TO IN MARCH AS WELL.
AFTER WE RECEIVE THE PROPOSALS, WE PLAN TO EVALUATE THEM IN EARLY MAY SO THAT WE CAN HAVE A POST SOLICITATION BRIEFING IN MAY WITH YOU ALL.
WE'RE HOPING TO GO TO COUNCIL IN JUNE SO THAT WE
[00:30:01]
CAN OUTSOURCE SOME OF OUR MINOR REPAIR AND OD OCCUPIED REHAB.AND THAT'S THE END OF THE PRESENTATION AND I'D BE HAPPY TO ANSWER ANY QUESTIONS.
UM, JUST ON THE ORGANIZATION OF THIS CONTRACT, IF YOU COULD GO BACK TO, UM, WHERE YOU HAVE THE, UM, DIFFERENT POINT, AL OH, YOU JUST PASSED THIS ONE RIGHT THERE.
I SEE YOU HAVE VETERAN OWNED SMALL BUSINESS FIVE POINTS.
WHY ISN'T THAT LIKE 10 OR 15 POINTS? I THINK FIVE ARE STANDARD FOR THESE KIND OF POINTS, SO, UM, I DON'T THINK IT DIFFERS VERY MUCH.
AND COUNCILMAN ON THE VE KNOWN PROGRAM, BASED ON THE ORDINANCE FIVE POINTS IS THE MAX THAT WE CAN ACTUALLY APPLY TO THIS PROGRAM.
AS WELL AS ON LOCAL WOULD BE 10.
UM, AND EXPLAIN, IS THIS JUST THE OVERSIGHT AND THE ADMINISTRATION OF THIS PROGRAM? UM, IT IS, SO IT'S SHARING THE ADMINISTRATION.
UH, WE STILL HAVE OVERSIGHT BECAUSE OBVIOUSLY WE OVERSEE THE CONTRACT, BUT IT'S MAKING SURE THAT WHOEVER IS AWARDED CAN WORK WITH THE FAMILIES, DETERMINE ELIGIBILITY, KEEP THE DOCUMENTATION, DO THE ACTUAL SCOPE OF WORK, AND THEN DO THE, THE WORK THEMSELVES.
SO IT'S OUTSOURCING PART OF THE, WHAT WE DO, WE GET AROUND 10 MILLION ANNUALLY FOR THESE PROGRAMS AS WELL AS UNDER ONE ROOF.
WE DON'T WANNA KEEP GROWING THE STAFF, WE WANT OTHERS IN THE COMMUNITY TO DO THE WORK AS WELL.
SO THAT'S WHY WE OUTSOURCE A PORTION OF THE WORK.
SO IT'S OUTSOURCING INSTEAD OF IN-HOUSE, THE THE ADMINISTRATION PART, BUT YOU PART OF THE ADMINISTRATION? YES.
YOU YOU SAID WE OVERSEE THE CONSTRUCTION, OVERSEE THE CONSTRUC.
SO THE ADMINISTRATION IS ELIGIBILITY SCOPE OF WORK AND THE, UH, CONSTRUCTION WORK ITSELF.
BUT THESE CONTRACTORS WON'T DO THE CONSTRUCTION WORK.
UM, THEY WILL DO THE CONSTRUCTION.
SO IT'S, UM, LET'S SAY IT'S A NONPROFIT THAT, UH, IS AWARDED AND SELECTED.
THEY WOULD PROCURE THE CONTRACTORS TO DO THAT WORK SEPARATE AND APART FOR, WE HAVE ANOTHER ITEM ON YOUR AGENDA ABOUT CONTRACTORS THAT WE USE FOR OUR PROGRAM.
SO THAT'S THE IN-HOUSE DELIVERY OF THE PROGRAM.
THIS IS THE OUTSOURCING OF THE PROGRAM.
SO WHAT WE'RE ASKING IS WE DO 9 MILLION, THEY DO 1 MILLION OF DELIVERY.
THE, UM, PROCURED, UH, RESPONDENTS WILL DO SOME OF THAT ADMINISTRATION INCLUDING PROCURING THE CONTRACTORS TO DO THE WORK.
AND THEN FOR THE OTHER SOLICITATION LATER, WE DO THE IN-HOUSE WORK.
SO WE DO THE ELIGIBILITY, WE DO THE SCOPE OF WORK, AND THE ONLY THING WE HAVE SOMEONE ELSE DO IS THE CONTRACT WORK ITSELF.
SO WE PROCURE CONTRACTORS SEPARATELY.
THIS ONE, THEY'RE SUPPOSED TO, WHOEVER RESPONDS IS SUPPOSED TO DO ALL OF THAT, UM, INSTEAD OF US SEPARATELY DELIVERING OURSELVES.
I I'VE GOT SOME CONCERNS ABOUT THAT AND MAYBE Y'ALL COULD COME EXPLAIN THAT A LITTLE BIT BETTER TO ME.
UH, I'D BE HAPPY TO OFFLINE BECAUSE TO ME IT SOUNDS IF WE HAVE A CONTRACTOR DOING THE ADMINISTRATION AND OVERSIGHT Q A Q C AND THEY'RE RESPONSIBLE FOR GETTING THE CONTRACTORS TO DO THAT, IT'S KIND OF THE FOX IN THE HEN HOUSE TYPE OF THING THAT, UH, YOU'RE OVER, YOU'RE DOING ALL THE OVERSIGHT AND ADMINISTRATION FOR YOUR OWN CONTRACTORS AND I, THAT THAT DOESN'T SOUND RIGHT TO ME.
SO I, I'D LIKE TO TALK WITH Y'ALL A LITTLE BIT FURTHER ON THAT.
I'LL LISTED IT OFFLINE WITH YOU OVER THAT.
UM, THEN, UH, IT LOOKS LIKE YOU GOT ENOUGH TIME.
YOU'RE HAPPY WITH THE TIMELINE ON THAT? UH, YES.
WE'RE, WE'RE, THE FAMILIES ARE EAGER TO GET HELP, WE'RE HAPPY TO GET MOVING AND WE'RE EXCITED THAT WE CAN DO MORE THAN ONE YEAR CONTRACT.
AND WHY IS IT ONLY THREE YEARS? IS THAT, SO WE HAD PREVIOUSLY ONLY OUTSOURCED FOR ONE YEAR CONTRACTS.
WE WANNA BE MORE EFFICIENT, SO IF SOMEONE WORKS OUT, WE WANT THE OPTION TO EXTEND IT AN ADDITIONAL YEAR SO WE DON'T HAVE TO DELAY AS WE GO THROUGH, UM, THE PROCUREMENT PROCESS.
SO IT, IT'S, UM, THAT'S WHY WE'RE GOING THREE YEARS.
IT'S THE FIRST TIME WE DO MORE THAN ONE YEAR, SO WE DIDN'T WANNA DO FIVE YEARS BECAUSE OF THAT AS WELL.
BUT IF SOMEONE WORKS OUT THROUGH THIS SOLICITATION, NO NEED FOR US AND THEM TO GO THROUGH THE SOLICITATION LESS THAN A YEAR OUT AGAIN.
ANY OTHER QUESTIONS, SIR? SIR? ALRIGHT, GREAT.
AGAIN, JUST A BRIEFING AND IF Y'ALL COME AROUND, I'D SURE APPRECIATE IT, BRO.
THANK YOU VERY MUCH FOR THE BRIEFING.
[Post-Solicitation High Profile Briefings ]
ITEMS FOR INDIVIDUAL CONSIDERATION AND ACTION REQUIRED.SO, UH, WHO DO WE HAVE UP HERE FIRST? UH, BEN, YOU WANT TO GO AHEAD AND GET STARTED HERE? UH, CHAIRMAN THIS, THE NEXT ITEM IS A POST SOLICITATION BRIEFING FOR THE CITYWIDE SECURITY OFFICER SERVICES,
[00:35:01]
UH, CONTRACT.AND CRAIG HOPKINS, OUR CHIEF UH, INFORMATION OFFICER, WILL BE MAKING THE PRESENTATION.
UH, QUICK BACKGROUND ON THIS BEFORE I JUMP INTO THE SLIDES.
UM, I WANNA RECALL US BACK TO PRES SOLICITATION CONVERSATION.
WE HAD, THIS IS AN R F P THAT WE HAD ON THE STREET ABOUT A YEAR AGO.
UH, AND DUE TO SOME OF THE EVENTS AT THE CAPITOL AND SOME OTHER THINGS THAT WERE HAPPENING AROUND SAN ANTONIO, WE TOOK AN OPPORTUNITY TO PULL THIS R F P BACK OFF THE STREET AND RE-LOOK AT OUR SECURITY PROFILE AND OUR SECURITY POLICIES HERE IN THE CITY BEFORE WE UPDATED THE R F P AS WE PUT IT BACK ON THE STREET.
SO IN APRIL OF 2021, THE SECURITY TEAM DID A ASSESSMENT OF PEOPLE, FACILITIES, AND SERVICES ACROSS THE CITY OF SAN ANTONIO, WHICH INCLUDED CONVERSATIONS WITH COUNCIL MEMBERS, UM, E L T CITY STAFF AS WELL.
AND THE THEMES FROM THOSE INTERVIEWS BROUGHT FORWARD THREE VERY FOCUSED AREAS THAT WE NEEDED TO ADD TO THE R F P, TO THE SCOPE OF WORK AS WE WENT FORWARD, UM, FROM THE PREVIOUS ONE, UH, IN THE CATEGORY OF PEOPLE IN STAFFING, UM, CONVERSATIONS AROUND MENTAL HEALTH, MORALE ABILITY FOR OUR SECURITY OFFICERS TO DEESCALATE, UM, IN, IN THE, UH, IN FRONT OF THE FACILITIES AS WELL AS THIS NEW CITY AMBASSADOR MODEL CAME TO THE FOREFRONT.
AND AS FAR AS FACILITIES, WE FOCUSED IN ON CITY HALL COUNCIL, CHAMBER COUNCIL FIELD OFFICES, THE NEW CITY TOWER BUILDING, WHICH IS, UH, UNDER CONSTRUCTION, PUBLIC MEETING PLACES, AS WELL AS SOME PERSONAL RESIDENCES THAT WE NEEDED TO TALK ABOUT FOR ELECTED OFFICIALS.
AND THERE WAS A SIGNIFICANT FOCUS ON TECHNOLOGY AND SERVICES AS WELL AROUND CAMERA MONITORING, EMERGENCY NOTIFICATIONS, LOCKDOWN PROCEDURES, UM, AS WELL THAT WAS NOT IN THE ORIGINAL R F P.
SO WE TOOK THAT INSIGHT AND WE REBUILT THIS R F P THAT WE'RE TALKING ABOUT HERE TODAY.
I'M SORRY, I SHOULD ALREADY SAY R F C S P.
UM, AND SO WE REBUILT THAT AROUND A COUPLE OF KEY SCOPE AREAS.
ONE WAS WE MADE A MODIFICATION TO THE ROLES THAT WE WERE ASKING FOR, FOR, FOR SECURITY OFFICERS IN OUR, UH, AROUND THE CITY, ARMED AND UNARMED AND AMBASSADORS, CONCIERGE SERVICE, SECURITY SYSTEMS MONITORING.
THESE WERE A WHOLE NEW MIX OF JOB DESCRIPTIONS THAT WE PUT TOGETHER IN THIS, UM, SOLICITATION.
WE ALSO RE REASSESS THE MAN HOURS, STILL ABOUT 350,000 MAN HOURS THAT ARE DONE TO SUPPORT THE CITY, BUT WE CHANGED THE MIX OF THOSE HOURS FROM THE ORIGINAL R F P MORE OF THE ARM, UH, UNARMED THAN THE ARMED THAT WERE ORIGINALLY PLANNED.
AS WE PUT THAT OUT, A SIGNIFICANT INPUT TO TRAINING SPECIFIC FROM THE VENDOR AROUND ACTIVE SHOOTER TRAINING, CUSTOMER SERVICE, UM, DEESCALATION.
WE TALKED A LOT ABOUT THAT, BUT WE ALSO ADDED TRAINING BACK ON US IN COSA THAT WE NEEDED TO BE PART OF THIS WITH THE NEW, UH, PROVIDER.
MONITORING, UH, CAPABILITIES WAS A SIGNIFICANT ADD TO THE RF R F C S P AS WELL.
AND THEN THE BIGGEST ONE WAS THIS CONCEPT OF CONTINUITY OF OPERATIONS.
HOW COULD A VENDOR RESPOND QUICKLY WHEN WE NEEDED THEM TO UPSKILL, I'M SORRY, NOT UPSKILL, ADD MORE MAN HOURS, ADD MORE FOLKS TO DIFFERENT FACILITIES IN A MOMENT'S NOTICE AND HOW COULD WE WORK TOGETHER? SO I PAUSED FOR THAT JUST FOR A SECOND BECAUSE THAT WAS A SIGNIFICANT CHANGE TO THE SCOPE AS WE PUT THIS BACK ON THE STREET.
SO WE PUT THIS BACK OUT IN FEBRUARY AND THIS IS THE SUMMARY OF WHAT I JUST, UH, TOOK YOU THROUGH BASICALLY, UH, FOR THE 335,000 HOURS, THIS IS A CAPACITY CONTRACT, MEANING THAT WE EXPECT THIS TO BE ABOUT NINE AND A HALF MILLION DOLLARS A YEAR, UH, $47 MILLION TOTAL CAPACITY OVER A FIVE YEAR PERIOD.
THAT'S A THREE YEAR WITH TWO ONE YEAR EXTENSIONS.
UM, THIS IS BASED ON MA ON HOURS USED BY THE DEPARTMENTS IN THE PAST.
AND AS WE BUDGET THOSE IN FORECAST THOSE GOING FORWARD, THIS AMOUNT CAN CHANGE.
THIS IS THE EVALUATION THAT WE DID IN EARLY FEBRUARY.
UH, WE HAD FOUR VENDORS THAT WE TOOK THROUGH EVALUATION.
YOU COULD SEE VENDOR C AND VENDOR D UM, UM, KIND OF BROKE AWAY FROM THE, AT THE BOTTOM OF THE PACK.
THEY DIDN'T REALLY HAVE THE EXPERIENCE, THE BACKGROUND AND THE QUALIFICATIONS, UH, SPECIFICALLY TO MUNICIPAL GOVERNMENT OR TO THE TYPE OF FACILITIES WE WERE MANAGING.
AND THEY ALSO HAD A VERY, UM, UM, A LIMITED PLAN ON HOW THEY WERE GONNA MEET MANY OF THESE NEW THINGS THAT WE, I JUST TALKED YOU THROUGH AROUND TRAINING ABOUT, UM, UH, TRANSFORMING THE, UH, OPERATIONS OF THEIR, UH, THEIR OPERATIONS AS WELL AS WELDING INTO OUR OPERATIONS.
[00:40:01]
OF BROKE TO THE BOTTOM, WHICH YOU'LL SEE IN VENDOR B AND VENDOR A AS THEY BOTH HAD STRONG EXPERIENCE AND BACKGROUND DIFFERENT VIEWS.ONE HAD LARGE CORPORATE SETTINGS, THE OTHER ONE, UH, VENDOR B WAS MOSTLY LARGE CORPORATE SETTINGS.
VENDOR A HAD A LOT OF MUNICIPAL STATE AND PORT AUTHORITY EXPERIENCE, WHICH WAS VERY HELPFUL.
AND THEN IT REALLY KIND OF SEPARATED THE TWO WAS IN THE PROPOSED PLAN, WHICH WAS ABOUT HOW THEY WERE GOING TO MIGRATE THE CURRENT, UH, ENVIRONMENT TO THE NEW, WHICH WOULD START IN MAY AT THE END OF THE EXISTING CONTRACT AND HOW THEY WOULD BRING TRAINING, MONITORING, CONTINUITY OF OPERATIONS, MANY OF THOSE THINGS AS WELL AS THE BASIC OPERATIONS.
AS YOU GO FORWARD, YOU'LL SEE THERE WAS ABOUT 1800 VENDORS NOTIFIED 11 AT PRE-SUBMIT SUBMITTAL.
FIVE RESPONDED, ONE RESPONDED WAS DEEMED NON-RESPONSIVE FOR, UH, FAILURE TO MEET THE 10%, UH, M W B E SUBCONTRACTING AND NO MATERIAL FINDINGS ON THOSE AS WELL.
THAT CONCLUDES MY PRESENTATION.
I'M, UH, THIS ONE IS A LITTLE BIT DIFFERENT THAN THE IT THAT YOU'D HANDLE ON A NORMAL DAY-TO-DAY, UM, OPERATION IN, IN YOUR AREA.
THIS IS HAVING TO DO MORE WITH SECURITY AND SECURITY OPERATIONS.
AND, AND, AND THIS IS A BIG TICKET ITEM HERE BECAUSE YOU ARE DEALING WITH MANPOWER PRIMARILY, CORRECT? CORRECT.
BUT AS A C I O I'M RESPONSIBLE FOR SECURITY OF BOTH DATA, CYBER AND PHYSICAL SECURITY.
PATSY BOOZER IS OUR CHIEF SECURITY OFFICER FOR THE CITY WHO IS IN OUR TEAM.
UM, IT'S JUST THAT IN WHENEVER YOUR ITEMS COME UP, THEY ARE THE MOST EXPENSIVE OF EVERYBODY ELSE'S OPERATIONS, BUT, UM, REQUIRED.
SO, UM, WITH THAT, I DID HAVE A QUESTION AGAIN ABOUT S B E.
LET'S GO BACK TO THAT SLIDE AGAIN.
YEAH, YOU CAN JUST STAY UP THERE AND HELP BRIEF MICHAEL
UH, SO WE HAVE ONE VENDOR C THAT GOT 15 POINTS, THE THE MAX.
CAN YOU DESCRIBE WHAT THEY, WHAT THEY HAD VERSUS THE OTHERS THAT GOT ZERO? SURE.
SO IT WAS SIMPLY THE FACT THAT THEY WERE, UM, CERTIFIED AS A SMALL MINORITY WOMAN OWNED BUSINESS AND THEY WERE SOTA ELIGIBLE, MEANING HEADQUARTERED OR SIGNIFICANT BUSINESS PRESENCE IN OUR AREA.
SO THEY GOT THE POINTS VERSUS THE OTHER VENDORS WHO APPLIED WERE EITHER NOT CERTIFIED OR NOT IN THE, UH, SAN ANTONIO METROPOLITAN STATISTICAL AREA.
SO IF YOU TOOK THAT 15 POINTS OFF, THEY WERE WAY, UH, BELOW ON THE TOTAL POINTS OF THE, UH, FIRST TWO A AND B, UH, ON THE TECHNICAL AND UH, PROPOSED PLAN PORTION.
AND THEN THE NEXT SLIDE, WHAT I, I'M LOOKING AT, UH, WE HAD, UH, FIVE RESPONSES, BUT YOU SAID ONE WAS THROWN OUT BECAUSE OF WHAT, WHY SURE THING.
SO ONE OF THE REQUIREMENTS THAT THESE BIDDERS HAD TO MEET WAS FULFILLING A 10%, UH, MINORITY WOMEN-OWNED BUSINESS GOAL, A SUBCONTRACTING GOAL ON THE PROJECT.
AND FOUR OF THE BIDDERS MET THAT GOAL AND ONE OF THEM DID NOT.
AND THEY ALSO DID NOT ATTEND THE PRE-SUBMIT CONFERENCE TO, UM, GATHER THIS INFORMATION.
DID WE GET BACK TO THAT ONE THAT DIDN'T MEET THAT CRITERIA ITEM? JUST TO ASK THEM, DID THEY MISS IT IN THE PROPOSAL IN THE R F P OR WHAT? NO SIR.
WE DID NOT GO BACK TO THEM WITH ANY CONFIRMATION.
THAT ADDS TO THE TOTAL OVERALL, I THINK ERIC SAID WE HAD 68 THROWN OUT OVER, OVER THE THOUSAND THAT WE PUT OUT 68 THAT WE THREW OUT BECAUSE THEY DIDN'T MEET SOMETHING ON THE SMALL BUSINESS SIDE.
SO THAT'S ANOTHER ONE ADDED TO THAT LIST.
RIGHT? SO COUNCILMAN, IF I REMEMBER THE NUMBERS RIGHT, IT'S AROUND 1200 PROPOSALS RECEIVED AROUND 67 OR 68 WERE DEEMED NON-RESPONSIVE, BUT ABOUT HALF OF THAT WAS FOR SEBE.
ALRIGHT, I, UH, LET'S SEE, UH, THAT'S ALL MY QUESTIONS.
[00:45:01]
DO YOU HAVE ANY QUESTIONS, SIR? ALRIGHT, I WILL ENTERTAIN A MOTION.LET'S SEE THIS POST SOLICITATION, SO TO TAKE TO COUNCIL, I HAVE IT AS A BRIEFING SUMMARY.
ALL RIGHT, WE HAVE A MOTION AND A SECOND.
UH, ANY DISCUSSION? HEARING NONE, UH, LET'S GO AHEAD AND VOTE TO SEND THIS TO COUNCIL.
NUMBER 19, I THINK WE HAVE, THIS IS WHAT YOU WERE TALKING ABOUT WHILE AGO, RIGHT? ALL RIGHT, GOOD AFTERNOON.
UM, SO NOW WE HAVE A POST SOLICITATION BRIEFING FOR THE CONSTRUCTION CONTRACTORS WHO ARE GOING TO PROVIDE REHAB FOR VARIOUS RESIDENTIAL PROPERTIES FOR OUR HOME REHAB PROGRAMS. SO, UM, VERY HAPPY TO HAVE SO MANY RESPONDENTS THROUGH THIS, BUT JUST A REMINDER, THIS IS, YOU'VE SEEN SOME OF OUR FEDERAL GRANTS TO DELIVER ON OUR OWNER OCCUPIED REHAB PROGRAM, OUR MINOR REPAIR PROGRAM, AND ALSO OUR UNDER ONE ROOF PROGRAM.
THIS IS FOR OVER $10.25 MILLION PER YEAR.
SO THIS IS OVER THE COURSE OF POTENTIALLY FOUR OR FIVE YEARS, ABOUT $41 MILLION.
SO YOU SEE THAT THE PROPOSED TERMS THAT WE ARE GOING TO BE WORKING WITH SHOULD THIS MOVE FORWARD IS ONE YEAR WITH THREE ONE YEAR RENEWAL OPTIONS FOR THE PROGRAM.
SO JUST VERY QUICKLY TO RECAP THE OWNER OCCUPIED REHAB PROGRAM, A SIX HOMEOWNERS AT 80% A M I OR BELOW, AND JUST FOR COMPARISON MEANS A FAMILY OF FOUR INNER.
OUR CITY HAS TO EARN LESS THAN $59,000 A YEAR, 59,300.
WHAT WE DO WITH THIS PROGRAM IS ADDRESS MAJOR SYSTEMS WITHIN THE, THE HOME WE REPAIR OR REHAB THAT HOME FOUNDATION, STRUCTURAL, PLUMBING, ELECTRICAL ROOF.
SO THAT'S WHAT WE DO FOR OWNER-OCCUPIED REHAB.
AND WE NEED CONTRACTORS THAT CAN UNDERTAKE THIS KIND OF WORK FOR A MINOR REPAIR PROGRAM.
AGAIN, BECAUSE WE'RE USING FEDERAL FUNDING, HELPING FAMILIES AT OR BELOW 80% A M I WHO ARE HOMEOWNERS.
AND THE ISSUES HERE ARE ONE SYSTEM.
SO WE CAN ADDRESS PLUMBING, WINDOWS, DOORS, WATER HEATERS, ET CETERA.
WE END UP DOING FOUNDATIONS WITH THIS FUNDING AS WELL.
AND WE HAVE QUITE A FEW PROJECTS TO DELIVER THIS YEAR, 175 ANNUALLY FOR OWNER OCCUPIED THIS YEAR WE HAVE 81 HOMES TO ADDRESS.
THE UNDER ONE ROOF PROGRAM FOCUSES EXCLUSIVELY ON THE ROOF.
AGAIN, UM, WE DO HAVE, UH, THE INCOME ELIGIBILITY, BUT WITH THIS PROGRAM, THIS ONE DOES NOT USE FEDERAL FUNDING.
SO WE ALSO HELP FA FAMILIES WHO ARE 62 YEARS OR OLDER, WE HELP VETERANS THAT'S THE ELIGIBILITY CRITERIA OR SOMEONE WHO IS DISABLED.
AND WHAT WE DO IS WE PUT A NEW ENERGY EFFICIENT WHITE ROOF ON THEIR HOME.
SO WE HAVE 450 ROOFS TO DELIVER WITH THIS PROGRAM.
I AM DELIGHTED THAT WE HAVE MANY RESPONDENTS, 23 IN TOTAL, SO I NEED MORE THAN ONE SLIDE TO SHOW YOU HOW THE RESPONDENTS SCORED.
WHAT WE DID WAS EVALUATE THEM BASED ON EXPERIENCE, BACKGROUND, AND QUALIFICATIONS, AND ALSO THEIR PROPOSED PLAN.
WE ASKED THEM IF THEY WANTED TO FOCUS ON ROOFS OR REHAB ONE PROGRAM VERSUS THE OTHER.
AND WE HAVE, UM, 23 RESPONDENTS AND WE ARE SELECTING, YOU SEE THE FIRST 12 AND HOW THEY SCORED HERE.
THERE ARE VETERAN PREFERENCE POINTS THAT YOU SEE THERE.
YOU SEE WHAT THE TOTAL MAXIMUM IS.
SO YOU SEE 12 OF THE TOP RESPONDENTS.
I'LL SHARE THE NEXT SLIDE, WHICH HAS THE REST OF THE RESPONDENTS.
AND YOU CAN SEE THAT 14 OF THEM SCORED ABOVE 50 IN TOTAL POINTS.
AND THERE IS A GAP BETWEEN THE 14TH AND 15TH RESPONDENT.
SO WE NEED A STRONG STABLE OF CONTRACTORS TO DELIVER THESE PROGRAMS FOR MULTIPLE YEARS.
SOME OF THESE JUST FOCUS ON ROOFING.
SOME OF THEM CAN DO A COMBINATION OF THINGS.
SO OUR RECOMMENDATION IS TO HAVE A POOL OF CONTRACTORS THAT CAN DELIVER ON THESE THREE PROGRAMS AND TO SELECT THE 14, UH, TOP RESPONDENTS AS YOU SEE IN FRONT OF YOU, TOTAL OF 23,
[00:50:01]
THE LARGEST NUMBER OF CONTRACTORS THAT HAVE RESPONDED, UH, TO THIS SOLICITATION.UH, VERY HAPPY WITH WITH ALL THAT WORK TO, TO GET THOSE RESPONDENTS.
SO WE'RE PROPOSING TO, UH, TAKE TO COUNCIL 14 TO BE PART OF THIS POOL SO WE CAN USE THEM FOR THE DIFFERENT PROGRAMS. SO AGAIN, WE CAN DELIVER QUICKLY AND EFFICIENTLY.
WE DID A LOT OF OUTREACH, NOT JUST THROUGH FINANCE, BUT OUR NEW ADMINISTRATOR DID A LOT OF WORK TO MAKE SURE THAT WE REACHED OUT IN THE COMMUNITY.
WE HAD OUR CHIEF HOUSING OFFICER ALSO HELP US TO DO A LOT OF OUTREACH.
AND SO I THINK ALL OF THAT PAID OFF WITH THE LARGEST NUMBER OF RESPONDENTS FOR THIS PARTICULAR SOLICITATION.
UNLESS Y'ALL HAVE ANY QUESTIONS, WE HOPE TO GET APPROVAL SO THAT WE CAN GO TO COUNCIL IN ABOUT A MONTH'S TIME.
WE'RE TARGETING THE MARCH 24TH COUNCIL MEETING.
UM, A QUESTION ABOUT THE TIMING ON THIS.
I SEE IT'S ONE BASE YEAR AND THEN OPTION YEARS AFTER THAT.
WHY DIDN'T WE MAKE IT A TWO OR THREE YEAR BASE YEAR WITH OPTION YEARS AFTER THAT? SO THERE'S QUITE A FEW CONTRACTORS MORE THAN WHAT WE HAVE CURRENTLY.
WE WANNA MAKE SURE THEY'RE ABLE TO DELIVER THAT FIRST YEAR.
UH, WE WANT A LARGE POOL, UH, SO THAT WE CAN WORK WITH CONTRACTORS WHO MAY BE A LITTLE BIT SLOWER FOR WHATEVER REASON, UM, SO THAT WE CAN CORRECT IT.
AND IF ONE OUT OF THESE 14 DOESN'T WORK OUT, THE ABILITY AFTER ONE YEAR TO DROP THEM FROM THE PROGRAM IF THEY'RE NOT DELIVERING AS QUICKLY, AS EFFICIENTLY AS WE WOULD LIKE.
UH, BUT, UH, WE HAVE ALWAYS DONE ONE YEAR CONTRACTS WITH OPTIONS TO RENEW.
SO WE'RE STAYING WITHIN WHAT WE HAVE DONE IN THE PAST, BUT WE'VE HAD, UH, MULTI-YEAR AWARDS IN THE PAST AS WELL.
JUST SMALLER NUMBER OF CONTRACTORS.
YEAH, I CAN TELL YOU FROM A CONTRACTOR STANDPOINT, THE LONGER BASE PERIOD YOU HAVE, THE BETTER PRICING YOU GET.
AND, UM, UH, I'M, I WOULD LIKE TO SEE US MIGRATE INTO LONGER TERM BASE YEARS WITH OPTION YEARS AFTER THAT TO PROVIDE BETTER PRICING UPFRONT.
UM, AND IF SOMEBODY'S NOT PERFORMING, EVEN WITHIN THAT BASE YEAR, RIGHT, YOU CAN ALWAYS TERMINATE 'EM.
YOU DON'T HAVE TO WAIT UNTIL AFTER THAT FIRST BASE YEAR.
WE ALWAYS HAVE THE CLAUSE, UM, AT THE CONVENIENCE OF THE GOVERNMENT, UH, TO LET SOMEONE GO.
SO, UH, I WOULD REALLY ENCOURAGE Y'ALL TO TAKE A LOOK AT THAT BASE YEAR FROM HERE ON OUT, UH, ON, UH, THESE TYPES OF CONTRACTS TO GIVE THOSE CONTRACTORS AN OPPORTUNITY TO, UH, PRICE IN LOWER PRICING BECAUSE, YOU KNOW, THEY HAVE A LONGER PERIOD THAT THEY'RE, I DON'T WANNA SAY GUARANTEED, BUT THEY CAN COUNT ON THAT IN THEIR REVENUE STREAM TO GIVE YOU BETTER PRICING.
WOULD REALLY LIKE TO SEE THAT.
THE OTHER, THE OTHER ITEM WAS I DIDN'T SEE, WE DIDN'T HAVE PRICING AS A CRITERIA ITEM ON THIS.
UM, AGAIN, WE USE FEDERAL, SOME FEDERAL MONEY FOR SOME OF THESE PROGRAMS. SO THERE'S LIMITS ON WHAT WE DO.
WE ALSO NEGOTIATE TO USE AN ESTIMATION METHOD FOR ALL THE WORK.
SO WE USE RS MEANS AS OUR TOOL AND SO ON THE PRICING, UM, WE'RE GUARANTEED TO BE WITHIN A CERTAIN RANGE.
UM, SO WE ALSO RELY ON THE, THE FACT THAT WE HAVE FEDERAL FUNDING AND THE FACT THAT AS WE NEGOTIATE THE CONTRACT, WE'RE GONNA HAVE A WIDELY USED ESTIMATION METHODS SO THAT WE'RE WITHIN THE PRICE THAT'S REASONABLE, THAT'S FAIR FOR OUR REGION.
AND IT GETS RECALIBRATED ABOUT EVERY THREE MONTHS OR SO.
SO IT'LL KEEP UP WITH THE TRUE COST IN OUR COMMUNITY.
AND WHO ON THE CITY STAFF IS GONNA BE COMPARING THE BIDS TO THE RS MEANS AND MAKING SURE IT'S ALL, WE HAVE, UH, QUITE A FEW STAFF.
WE HAVE AN EXPERT IN-HOUSE, ONE OF OUR SPECIAL PROJECT MANAGERS WHO HAS BEEN USING RSS MEANS FOR MANY YEARS.
WE'VE HIRED, UH, QUITE A FEW ADDITIONAL CONTRACT COORDINATORS WHO ARE OVERSEEING, UH, WHO WILL OVERSEE THESE PROGRAMS. SO THEY'RE BEING TRAINED IN RS MEANS, BUT WE OF COURSE ALSO SEND OUR STAFF, ESPECIALLY NEW ONES TO ANY TRAINING THEY MIGHT NEED ON THE RS MEANS METHOD.
BUT WE'VE USED IT IN OUR DEPARTMENT FOR MANY YEARS AND IT HAS WORKED WELL FOR, FOR THIS, FOR THESE PROGRAMS. OKAY.
UM, SIR, DO YOU HAVE ANY QUESTIONS? YES, SIR.
SO I, I, I AGREE RIGHT, THE, IF THE CONTRACTS WERE LONGER TERM, I BET YOU'D GET BETTER PRICING, BUT YOU KNOW, TODAY WE'RE SEEING THAT CONSTRUCT JUST, JUST FOR MATERIALS.
CONSTRUCTION COSTS ARE UP 23% OR 24% JUST IN 2022 COMPARED TO LAST YEAR.
UM, YOU KNOW, THAT THEY, FOR ROOFS YOU CAN'T EVEN FIND ADHESIVES AND FASTENERS ANYMORE FOR JUST YOUR REGULAR
[00:55:01]
OLD PAPER TILE AND TAR ROOF.UH, AND SO LIKE THESE DELAYS ARE ALREADY BUILT.
WOOD IS JUST ASTRONOMICALLY EXPENSIVE.
AND SO MY, I I, I THINK I, I SEE THE WISDOM IN, IN MAKING IT SHORT RIGHT NOW, CONSIDERING NOBODY KNOWS WHETHER OR NOT WE'LL EVEN BE ABLE TO BUY PLYWOOD, YOU KNOW, NEXT MONTH AT THIS MONTH'S PRICES.
AND SO, UM, ARE, ARE THESE THE CONVERSATION YOU GUYS ARE HAVING AS YOU'RE LOOKING AT DOING THIS ROOF WORK? YES, THEY ARE.
UM, WE STARTED LOOKING AT THE CONSTRUCTION COSTS LAST YEAR.
SO WHEN WE BROUGHT OUR, UH, DEPARTMENT BUDGET FORWARD, WE TALKED ABOUT THAT AS WELL.
HOW, UH, FOR THE SAME AMOUNT OF FUNDING IT COULD BE THAT WE GET LESS UNITS.
SO OUR NUMBERS, UM, IN OUR BUDGET WAS BASED ON THAT.
THE FACT THAT TODAY CONSTRUCTION COSTS ARE HIGHER, THE ESTIMATION METHOD THAT WE USE RS MEANS IS ONE THAT AGAIN GETS RECALIBRATED.
SO AS THE CONSTRUCTION COSTS GO OFF, IF WE SEE SOMETHING LIKE, OH MY GOD, A YEAR AGO IT WAS, YOU KNOW, 20% LIST, WE HAVE THAT, UH, FACTOR THAT CONSIDERS THE, THE INCREASING COST AS WELL.
UH, WE'RE KEEPING A VERY CLOSE EYE ON THAT, VERY CONCERNED ABOUT HOW MANY FAMILIES WE CAN SERVE, BUT WE HAD BUILT SOME OF THAT INTO OUR BUDGET.
I'M NOT SURE WE BUILT ENOUGH, BUT WE BUILT ENOUGH TO BE ABLE TO STILL DELIVER THE NUMBER OF UNITS.
UM, AND THAT'S SOMETHING THAT AS WE MOVE FORWARD, SHOULD YOU ALL APPROVE THIS, WE'LL NEGOTIATE WITH THE CONTRACTORS TO MAKE SURE WE ALL USE THE SAME ESTIMATION METHOD SO THAT, UM, WE EXPECT SOME MANY COSTS TO RISE, BUT THEY'LL BE WITHIN THE MARKET AS WELL.
UM, BUT YES, WE'RE QUITE CONCERNED ABOUT THAT AND MAKING SURE THAT IF WE SEE COSTS COMING UP A LOT, WE, UH, INFORM YOU AND LET OUR, UH, LEADERSHIP KNOW AS WELL IF UNITS ARE GONNA BE AFFECTED FOR OUR METRICS AS WELL.
YEAH, WE ARE VERY CONCERNED AND IT'S NOT GOOD 'CAUSE I'M, I'M VERY CONCERNED TOO,
I DUNNO IF IT'S A MATTER THAT IS TRADITIONALLY BROUGHT UP AT, AT AN AUDIT, RIGHT.
BUT I DO THINK IT'S NECESSARY FOR YOU TO COME BACK TO COUNCIL AT SOME POINT AND TALK TO US ABOUT MAYBE LEVEL SETTING OUR EXPECTATIONS, RIGHT? MM-HMM.
FEWER FAMILIES HELPED AS THE INEVITABLE NOT UP FOR DEBATE CONCLUSION.
UM, THAT ONE HAS TO REACH, LOOKING AT THIS, I MEAN, IT JUST COSTS MORE TO BUILD, THEREFORE, AND THERE'S A, YOU KNOW, A FINITE AMOUNT OF MONEY, THEREFORE WE ARE GONNA HELP LESS PEOPLE.
I THINK THAT'S SOMETHING THAT WE AT CITY COUNCIL NEED TO LOOK YOU IN THE FACE AND HEAR, UH, YOU KNOW, IN THIS ROOM, UM, AND HEAR ERIC TALK ABOUT HOW WE'RE GONNA BE SOLVING FOR THAT.
AND BECAUSE I MEAN, WE MAY NOT BE ABLE TO SOLVE THE PROBLEM, BUT THE VERY LEAST I THINK ALL OF US NEED TO BE HEARING FROM YOU AND FROM ERIC ABOUT THE EXACT PROBLEM THAT, THAT YOU AND I ARE BOTH TALKING ABOUT RIGHT NOW.
AND SO ANYWAY, UM, YOU HAVE MY SUPPORT ON THIS ONE AND I, I MOVE TO APPROVE.
UM, SIR, DID YOU, UM, WE GOT A MOTION, UH, SECOND AND I DO HAVE A QUESTION.
I'M NOT SURE IF THIS WOULD BE PROCESS VERSUS POLICY, AND I KNOW THAT THAT'S THE, UM, A FEW MEETINGS AGO WE WERE TALKING ABOUT THAT, BUT A LOT OF THE CONCERNS THAT I GET ABOUT, UM, YOU KNOW, HOME REHAB PROGRAMS ARE SOME OF, SOMETIMES THE QUALITY ISN'T THAT GREAT.
UM, AND I GET CALLS ABOUT IT AND ON THE CAMPAIGN TRAIL HEARD ABOUT IT QUITE A BIT AND THAT WAS VERY CONCERNING TO ME.
AND SO I'M WONDERING, UM, DO WE TAKE THAT, I IMAGINE THAT'S A PART OF THE EXPERIENCE PORTION, CORRECT? AS IF WE GET COMPLAINTS ABOUT THAT YES.
UM, FROM CERTAIN VENDORS, AT WHAT POINT WOULD THE THRESHOLD FOR A NEED TO BE A LITTLE BIT HIGHER OR I DON'T KNOW, I'M JUST, HOW MUCH WOULD THAT WEIGH INTO IT OTHER THAN THE 60 POINTS? CAN YOU GO A LITTLE BIT DEEPER FOR ME? UM, IT'S, SO IT'S AN ONGOING EXPERIENCE AS WE HAVE OUR CONTRACTORS ON BOARD.
UM, I WILL SAY THAT EVERYTHING WE DO HAS TO OBTAIN A PERMIT, UH, THROUGH OUR DEVELOPMENT SERVICES DEPARTMENT AND HAS TO HAVE AN INSPECTION THROUGH OUR DEVELOPMENT SERVICES DEPARTMENT.
SO IF IT DOES NOT PASS AN INSPECTION, IT HAS TO BE REDONE.
SO, SO WE DO RELY ON THE INSPECTIONS THAT OUR DEVELOPMENT SERVICES TEAM DOES, AND SO EVERYTHING HAS TO PASS THOSE INSPECTIONS.
SO THE QUALITY, BECAUSE THEY'RE PASSING THE INSPECTION, HAS TO BE ASSURED.
WE DO GET COMPLAINTS, UM, FROM FAMILIES THAT ARE UNHAPPY WITH SOMETHING, UM, I HAVE TO SAY ABOUT HALF THE TIME THEY COMPLAIN ABOUT SOMETHING.
AND WHEN WE LOOK AT THE SCOPE, IT'S SOMETHING WE HADN'T TOUCHED, SO WE GO, I'M SORRY, THAT WAS NOT SOMETHING WE FIXED FOR YOU.
UM, SO HALF THE TIME WE, WE HAVE TO DO SOME, UH, EDUCATION, BUT THERE ARE SOME WHERE WE GO BACK, ONE OF THE REQUIREMENTS
[01:00:01]
FOR CONTRACTORS IS THAT THEY HAVE TO HAVE ONE YEAR WARRANTY.AND SO THE HOMEOWNER IN THAT TIME, IF SOMETHING, YOU KNOW, DOESN'T WORK THE WAY IT'S SUPPOSED TO, THEY HAVE THAT WARRANTY THAT THE CONTRACTOR HAS TO HONOR TO GO BACK AND ADDRESS WHATEVER THE ISSUE IS.
AND WE ARE MADE AWARE, WE STRESS WITH OUR CONTRACTORS, IF SOMETHING BREAKS SIX MONTHS INTO, YOU KNOW, IT'S USEFUL BEYOND THIS USEFUL LIFE, THEY'RE AWARE THAT THE WARRANTY'S IN PLACE AND THEY HAVE TO ADDRESS IT.
SO THOSE ARE SOME OF THE SAFE CARDS WE HAVE.
EVEN SO THERE'S STILL SOME FAMILIES THAT DO, UM, THAT ARE NOT HAPPY WITH SOME OF THE QUALITIES.
AND IF A CONTRACTOR IS CONSISTENTLY GETTING THESE KINDS OF ISSUES, UM, WE DO, UH, WHAT I'LL KINDLY CALL, UM, PERFORMANCE IMPROVEMENT TALKS AND COACHING SO THAT IT DOESN'T HAPPEN AGAIN, BUT EVERYTHING HAS TO PASS THE INSPECTION, GET A PERMIT, AND, UH, WE REQUIRE THE WARRANTY FOR THE WORK AS WELL ONE YEAR FOR ALL THE WORK THAT WE DO FROM OUR CONTRACTORS.
I GUESS WHERE I'M, UM, I DON'T KNOW.
I'M JUST LOOKING AT THE, LIKE THE 13 AND 14 AND WHEN THE EXPERIENCE, BACKGROUND AND QUALIFICATION STARTS TO GET INTO, YOU KNOW, THE THIR LOW THIRTIES AND BEYOND THAT, IT MAKES ME CONCERNED, BUT I ALSO RECOGNIZE THAT THERE COULD BE NEWER BUSINESSES AND THE, LIKE, THAT WAS, THAT WAS MY QUESTION.
WAS THAT A SECOND ON THAT MOTION? OKAY, GREAT.
I WASN'T PLANNING ON PIPING UP, BUT NOW HE BROUGHT UP A REALLY GOOD POINT, RIGHT? UM, AND THAT IS A QUALITY, UH, AND, AND, YOU KNOW, QUALITY MEANS DIFFERENT THINGS TO DIFFERENT PEOPLE, RIGHT? SO FOR MIKE SHANNON'S TEAM MEETING INSPECTION IS A TOTALLY DIFFERENT THING THAN LOOKING LIKE SOMEWHERE I WANT TO LIVE, RIGHT? OR THE, THE RIGHT FIT AND FINISH OF, YOU KNOW, INSTALLED MATERIALS.
AND SO, I MEAN, I, MY WIFE AND I, WE JUST BUILT A HOUSE AND MOVED IN TWO WEEKS AGO AND I MEAN, I DISCOVERED THAT INSPECTION IS A VERY LOW BAR TO PASS, RIGHT? VERSUS ACTUALLY, YOU KNOW, UM, A PLACE THAT IS DIGNIFIED AND, YOU KNOW, WORTHY OF A, YOU KNOW, HUMAN BEING LIVING IN IT, RIGHT? I MEAN, INSPECTION IS JUST, YOU KNOW, IT WON'T FALL ON TOP OF YOU, RIGHT? UM, AND SO IS THERE, I I THINK MAYBE THERE IS A TIME AND A PLACE, NOT, NOT AUDIT, BUT FOR THIS, FOR THIS COUNCIL TO TALK ABOUT, SHOULD WE BE EXPECTING MORE THAN JUST PASSING INSPECTION? BECAUSE PASSING INSPECTION AIN'T THAT HARD.
UM, AND PASSING INSPECTION DOES NOT MEAN QUALITY.
IT JUST MEANS THAT YOU MET, YOU CHECKED OFF BOXES SO THAT THE THING WON'T FALL ON TOP OF YOUR CHILDREN.
RIGHT? THE SECOND PART IS, IS A ONE YEAR WARRANTY ALSO IS NOT VERY LONG.
UM, AND SO I'M LIKE, I'M WONDERING ARE WE REQUIRING THESE CONTRACTORS TO DO, YOU KNOW, TO COMMIT TO ONE YEAR WARRANTIES WHEN THAT SAME CONTRACTOR FOR THE SAME PRICE MIGHT BE COMMITTING TO A 20 YEAR WARRANTY? RIGHT? BECAUSE ROOFS, ROOF SHINGLES ARE 20, 30, 45 YEAR RATED.
UH, AND YOU KNOW, AND HERE WE'RE HOLDING 'EM TO A ONE YEAR STANDARD.
CLARIFY THE ONE YEAR WARRANTIES FOR THE, THE WORK, BUT THE INDIVIDUAL MATERIALS DO CARRY SEPARATE WARRANTIES, OKAY.
SO IT'S FOR THE WORKMANSHIP THAT THEY HAVE THE ONE YEAR WARRANTY, UM, THE DIFFERENT MATERIALS THAT THEY GET DO HAVE SEPARATE WARRANTIES, LIKE ROOF SHINGLES DO HAVE DIFFERENT WARRANTIES, BUT IT'S THE WORKMANSHIP THAT THE CONTRACTORS THEMSELVES HAVE TO GO BACK AND FIX IF SOMETHING HAPPENS.
SO, SO I, I GUESS THAT'S THE ISSUE.
AND ANDY, I DON'T KNOW, I DON'T KNOW LIKE WHAT COMMITTEE OR WHERE WOULD BE THE RIGHT PLACE TO HAVE A DISCUSSION ABOUT ARE, IS, IS SAYING, YOU KNOW, WELL YOU PASSED INSPECTION, THAT'S GOOD ENOUGH.
'CAUSE I, I DON'T THINK GOOD ENOUGH IS GOOD ENOUGH, RIGHT? I THINK THAT, YOU KNOW, IT DOESN'T, IT DOESN'T COST THAT MUCH TO ACTUALLY GIVE SOMEBODY AN EXCELLENT PRODUCT.
UM, WELL, WE'LL LOOK AT THE CHARGE IN TERMS OF THE COMMITTEES, BUT TO ANSWER YOUR QUESTION, COUNCILMAN, WE DO REQUIRE PROFESSIONAL WORKMANSHIP ON THE AGREEMENTS BESIDES JUST PASSING INSPECTION.
SO WE, AND WE DO HAVE RECOURSE IF THEY DON'T MEET THAT.
ALRIGHT, WELL, THOSE, THOSE ARE MY ISSUES.
AND THIS IS UP FOR A MOTION TO MOVE THIS TO FULL COUNSEL ALSO, IF I COULD GET THAT MOTION.
WE HAVE A MOTION AND A SECOND AND, UH, LET'S VOTE ON THAT.
[Staff Briefing ]
MOVE ON TO THE NEXT, UH, ITEM HERE.THIS ONE IS NO ACTION REQUIRED, AND WE'RE GONNA HEAR FROM MR. KEVIN BARTOLD ABOUT, UH, THE MANAGEMENT PLAN.
[01:05:01]
AND, UH, LATE LAST YEAR, YOU OR THE COMMITTEE REQUESTED THAT WE BEGIN TO FOLLOW UP ON ALL AUDIT FINDINGS OR AUDIT RECOMMENDATIONS JUST TO ENSURE THAT MANAGEMENT IS IN FACT FOLLOWING UP, HITTING THE TIMELINES, THE TARGET DATES, UH, IN THE BACKUP HERE, THIS IS BASICALLY WE WENT BACK FROM APRIL 1ST THROUGH DECEMBER 31ST.ALL THE AUDITS AND RECOMMENDATIONS WE MADE THAT AMOUNTS OF 50 RECOMMENDATIONS.
AND YOU CAN SEE IN THE COLOR CODING, THE LEFT COLOR CODED, UH, COLUMN.
THAT IS WHAT MANAGEMENT HAS TOLD US THAT THEY SAY, YES, WE'RE ON, WE'VE COMPLETED IT, WE'RE ON TRACK, OR WE ARE BEHIND THE RIGHT COLUMN.
THEN IS WHAT WE HAVE DONE WITHIN INTERNAL AUDIT, MEANING THAT WE HAVE VERIFIED IT WITHOUT EXCEPTION.
UH, WE STILL ARE PENDING OUR REVIEW.
THAT COULD BE WE HAVEN'T GOT THE, THE, UH, SUPPORT THAT WE NEED OR JUST STAFFING AND SCHEDULING THIS ALL OUT.
BASICALLY GREEN AND BLUE IS GOOD.
YELLOW, UH, AND RED ARE SOMETHING THAT WE CONTINUE TO LOOK AT AND TO WATCH, BASICALLY JUST METRICS, 85% OF THE DEADLINES OR THE TARGET DATES HAVE BEEN MET.
UH, THOSE THAT HAVE NOT BEEN MET, THERE'S VARIOUS VERY GOOD REASONS.
SOMETIMES THINGS JUST TAKE LONGER.
SOMETIMES, UH, GETTING SYSTEMS IN PLACE TAKE A LITTLE BIT LONGER, BUT THOSE ARE ONES THAT WILL CONTINUE TO FOLLOW UP ON.
SO THIS, AND WE'LL CONTINUE TO UPDATE THIS ON A QUALITY BASIS, UH, BEFORE THE COMMITTEE.
BUT, UH, BASICALLY THE RESPONSE FROM MANAGEMENT AND, UH, IMPLEMENTATION BY TARGET DATES HAS BEEN VERY GOOD.
SO, ANY QUESTIONS? UM, CAN YOU, UM, THERE WAS, I SAW AT LEAST ONE RED ITEM, UH, WHICH, WHAT'S GOING ON THERE? THAT WAS A RED ITEM.
IT'S ACTUALLY WITHIN THE FIRE DEPARTMENT, THE MOBILE INTEGRATED HEALTH, UH, DEPARTMENT.
AND THE ORIGINAL, UH, RECOMMENDATION HAD TO DO WITH IMPROVING THEIR INVENTORY CONTROLS AND TRACKING SPECIFICALLY OF MEDICATIONS.
AND WE WENT BACK AND DID THE WORK AND WE CONTINUED TO FIND THAT THE LOGS, THE, THE MEDICATION LOGS, THE INVENTORY LOGS STILL CONTAINED ERRORS, STILL CONTAINED MISSING, UH, ENTRIES.
AND SO WE'RE WORKING WITH THEM, UH, TO GET THAT, FOR THEM TO GET THAT CORRECTED.
WE WILL THEN, AFTER THAT PROCESS GETS IMPROVED, RUNS FOR TWO OR THREE MONTHS, WE'LL GO BACK AND WE'LL LOOK AT IT AGAIN.
UNTIL THAT GOES FROM HOPEFULLY RED TO BLUE.
THIS IS, UH, REALLY GOOD TO KEEP TRACK OF, TO MAKE SURE WE, WE ARE GETTING THESE THINGS DONE AND THERE IS A FOLLOW UP SYSTEM THAT WE'RE, UH, TAKING A LOOK AT AND MAKING SURE IT GETS DONE HERE IN THE, ON THE STAFF AS WELL.
UM, THANK YOU FOR THAT REPORT.
UM, WE'RE ABOUT TO THE END HERE.
UM, WE GOT CONSIDERATION OF ITEMS FOR FUTURE MEETINGS.
DOES ANYBODY HAVE ANY SPECIAL, UH, THINGS? IF YOU DO, UM, JUST LET ME KNOW OR LET BEN KNOW.
YOU'D LIKE TO TAKE A LOOK AT SOMETHING.
OF COURSE, IF IT'S AN AUDIT RELATED, WE'LL GET WITH KEVIN AS WELL.
SO, UH, UH, WITH THAT, UH, I'D LIKE TO ENTERTAIN, WELL, THERE'S ONE MORE THING.
I I, SHE'S NOT HERE TODAY, BUT MS. SOTO, I DO HAVE A CERTIFICATE AND A NOTE HERE FOR HER, FOR HER SERVICE HERE ON THIS, UH, COMMITTEE.
SHE'S NOT HERE TODAY, BUT WE'LL MAKE SURE THAT, UH, WE GET THIS TO HER FOR RECOGNIZING HER FOR VOLUNTEER SERVICE ON THIS COMMITTEE, COMMITTEE HERE.
SO, UM, WITH THAT, BEN, I, I KNOW WE, WE NEED TO GET THESE POSITIONS FILLED ON THIS COMMITTEE.
IS THERE AN ACTION, UH, HAPPENING NOW TO FILL THESE POSITIONS? UH, UH, UH, CHAIRMAN, WE DON'T HAVE ANY ACTION FROM THE COMMITTEE AT THIS POINT.
WE ARE WORKING ON CREATING OR, OR GETTING A LIST OF, UH, INDIVIDUALS TOGETHER THAT MIGHT BE, UH, THOSE THAT BE CON COULD BE CONSIDERED FOR APPOINTMENT TO THE COMMITTEE.
SO IF THERE ARE ANY INDIVIDUALS YOU WOULD LIKE, UH, PLEASE FORWARD 'EM ONTO US AND WE'RE HAPPY TO COORDINATE THAT PROCESS.
I, I KNOW WE'VE FORWARDED ONE TO YOU ALREADY.
UM, BUT WHO MAKES THAT SELECTION AND WHEN DO WE THINK IT'LL BE DONE? SO I BELIEVE ON THIS COMMITTEE, THAT APPOINTMENT IS MADE BY THE MAYOR.
SO, UM, I DON'T HAVE TIMING ON THAT, BUT WE'LL GIVE YOU AN UPDATE AT THE NEXT COMMITTEE MEETING.
WHICH IS GREAT TRANSITION THERE.
WHICH, WHEN IS OUR NEXT MEETING AND WHAT TIME? RIGHT NOW IT'S TENDED TO BE SCHEDULED FOR MARCH 23RD.
WITH THAT, I'LL ENTERTAIN A MOTION TO CLOSE THIS MEETING DOWN.
ALRIGHT, ALL THOSE IN FAVOR, LET'S DO A MANUAL VOTE THIS TIME.
Y'ALL HAVE A GOOD REST OF YOUR DAY.