* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.
           
          [00:00:06]
OKAY. 
          GOOD MORNING, FOLKS. 
          UH, WANT TO GO AHEAD AND SEE ABOUT GETTING STARTED HERE? UH, WE'VE GOT, I SEE COUNCILMAN LYS. 
          CAN, CAN YOU HEAR US OKAY? ALRIGHT, ALL, UM, MADAM CLERK, IF WE COULD CALL THE ROLL PLEASE. 
          COUNCIL MEMBER MAKI RODRIGUEZ. 
          PRESENT, COUNCIL MEMBER MANNY ELAS IS HERE, VIRTUALLY PRESENT. 
          CITIZEN MEMBER TREVINO. 
          PRESENT CHAIR PERRY. 
          HERE, SIR. 
          WE HAVE A QUORUM. 
          ALL RIGHT, GREAT. 
          YIPPEE. 
          WE GOT A QUORUM THIS TIME. 
          IT'S GREAT. 
          ALRIGHT. 
          UM, NEXT THING 
          [Approval of Minutes
 ]
WE WANT TO GO AHEAD AND, UM, APPROVE THE MINUTES. 
          UH, IF WE CAN GET A MOTION FOR THAT AND A SECOND, THAT WOULD BE GREAT. 
          SO MOVED. 
          ALL RIGHT. 
          WE GOT A SECOND MOTION AND A SECOND. 
          ALL THOSE IN FAVOR, PLEASE SAY AYE. 
          AYE. 
          WE'RE GONNA TAKE THESE MANUAL VOTES TODAY. 
          UM, OKAY. 
          GREAT. 
          THANK YOU VERY MUCH. 
          MOTION CARRIES. 
          MOTION CARRIES. 
          ALL RIGHT. 
          WE'RE I, I KNOW WE HAVE SOME PEOPLE HERE TO SPEAK, BUT WE'RE GONNA WAIT UNTIL THE ITEM COMES UP AND, UH, WE'LL, WE'LL CALL THOSE FOLKS UP TO SPEAK AT THAT TIME. 
          UM, ALRIGHT, WE GOT 
          [CONSENT AGENDA
 ]
THE CONSENT AGENDA. 
          UM, BEN, YOU WANNA TALK A LITTLE BIT ABOUT GOOD MORNING, UH, CHAIRMAN COMMITTEE MEMBERS. 
          SO, ON YOUR AGENDA TODAY, YOU HAVE ITEMS TWO AND THREE, WHICH ARE PROCUREMENT ITEMS ON THE CONSENT AGENDA, AND THEN WE HAVE SEVERAL FINAL AUDIT REPORTS, UH, FROM OUR AUDIT DEPARTMENT, ITEMS FOUR THROUGH NINE. 
          UH, AGAIN, ALL OF THESE ON YOUR CONSENT AGENDA. 
          WE'RE HAPPY TO BRIEF ANY OF THESE IF YOU NOT, IF, IF YOU NEED THAT. 
          IF NOT, WE COULD TAKE THESE UP AS A GROUP. 
          OKAY. 
          DOES ANYONE WANNA PULL ANY ITEMS FROM THE CONSENT AGENDA? EVERYBODY'S OKAY WITH IT? ALL RIGHT, WELL, LET'S, UH, UM, HAVE A MOTION FOR THE CONSENT AGENDA. 
          SO MOVED AND TO APPROVE IN A SECOND. 
          OKAY, GREAT. 
          ALL THOSE IN FAVOR SAY AYE. 
          AYE. 
          ALRIGHT, GREAT. 
          UM, BEN, 
          [Pre-Solicitation High Profile Briefings
 ]
WHY DON'T YOU TAKE US INTO THE NEXT ITEM HERE. 
          SO, CHAIRMAN, ITEM NUMBER 10 IS GOING TO BE A PRES SOLICITATION BRIEFING ON A PROCUREMENT FOR FEDERAL CONSULTING SERVICES. 
          AND SALLY BASTO, OUR DIRECTOR OF, UH, GOVERNMENT AFFAIRS, IS GONNA MAKE THE PRESENTATION FOR YOU THIS MORNING. 
          SALLY. 
          THANK YOU, BEN. 
          GOOD MORNING, MR. CHAIRMAN, COMMITTEE MEMBERS SALLY VATO, GOVERNMENT AFFAIRS DIRECTOR, THANK YOU FOR THE OPPORTUNITY TO PRESENT TO YOU TODAY ON THE FEDERAL REPRESENTATION SERVICES CONTRACTING. 
          UM, R F P, UH, JUST WANTED TO PREFACE BY SAYING, SOME OF YOU HAVE SEEN THIS PRESENTATION BEFORE DURING THE APRIL COMMITTEE MEETING, SO PLEASE BEAR WITH ME. 
          I'M GONNA DIVE RIGHT IN. 
          UM, MY BRIEFING TODAY WILL ENTAIL, UH, TWO SEPARATE R F P SOLICITATIONS. 
          THE FIRST ONE WILL BE, UM, FOR, UH, SOLICITING FOR THE WASHINGTON DC BASED, UH, REPRESENTATION SERVICES. 
          AND THE SECOND ONE WILL BE SOLICITING FOR LOCAL LIAISON FEDERAL REPRESENTATION SERVICES. 
          A QUICK NOTE BY WAY OF BACKGROUND, THE CITY OF SAN ANTONIO HAS RE, UH, RETAINED FEDERAL CONSULTANT SERVICES FOR OVER 40 YEARS. 
          HERE'S A BRIEF OVERVIEW OF THE WASHINGTON DC CONSULTING SERVICES. 
          UM, AS, UM, MANY OF YOU KNOW, UH, CONSULTANTS HELP THE CITY OF SAN ANTONIO AND THE GOVERNMENT AFFAIRS TEAM DEVELOP THE FEDERAL REPRESENTATION, UM, IN DC, UH, TO BE ABLE TO DEVELOP PRIORITIES AND LEGISLATIVE, UM, ISSUES THROUGH CITY COUNCIL APPROVED PRIORITY FUNDING AND LEGISLATIVE ITEMS. UM, THAT'S OUR FEDERAL, UM, LEGISLATIVE PROGRAM THAT WE DEVELOP, UM, EVERY TWO YEARS THAT WE ALIGN WITH CONGRESSIONAL SESSIONS. 
          THEY ALSO HELP US TO DEVELOP, UH, STRATEGIES, ADVANCE THOSE PRIORITIES, AND DEVELOP AND ENHANCE RELATIONSHIPS WITH ELECTED OFFICIALS AND AGENCY OFFICIALS IN, IN WASHINGTON DC. 
          UM, THESE ARE JUST A FEW OF THE SCOPE OF WORK. 
          THEY ALSO ASSIST US TO IDENTIFY FUNDING OPPORTUNITIES, GRANTS, UH, TO TRY AND, AND ENHANCE, UM, THE GENERAL FUND FOR THE CITY OF SAN ANTONIO, UH, AS WELL AS, UH, BE VERY KNOWLEDGEABLE OF THE PRIORITIES AND THE LEGISLATIVE FIND FUNDING ITEMS THAT ARE, UM, SELECTED AND ULTIMATELY APPROVED IN THE FEDERAL LEGISLATIVE PROGRAM, UH, BY OUR MAYOR AND COUNCIL. 
          A QUICK LOOK UP AT THE SOLICITATION TYPE. 
          UM, IT'S AN R F P. 
          THE ESTIMATED VALUE IS, UH, 300,000 ANNUALLY, 1.8 MILLION TOTAL. 
          THE PROPOSED TERM IS TWO YEARS AND TWO TWO YEAR RENEWAL OPTIONS. 
          UM, A QUICK NOTE ON THE TERM. 
          WE HAVE, UH, WORKED FOR 
          [00:05:01]
SEVERAL YEARS NOW TO MAKE SURE THAT WE ARE ALIGNING NOT JUST OUR FEDERAL LEGISLATIVE PROGRAM WITH THE CONGRESSIONAL SESSION. 
          EVERY CONGRESSIONAL SESSION IS TWO YEARS. 
          SO, UH, MAKING SURE THAT WE ALIGN OUR WORK, OUR ADVOCACY, AND THE DEVELOPMENT OF OUR LEGISLATIVE PROGRAM WITH THE CONGRESSIONAL SESSION, UH, DOES HELP, UH, WITH ADVOCACY AND THE CONTINUITY OF, UM, THE STRATEGIC PLANNING THAT OUR FEDERAL CONSULTANTS ARE, ARE HELPING, UH, TO SUPPORT ALONG WITH THE GA TEAM. 
          THE CURRENT CONTRACT STATUS, UM, IT EXPIRES DECEMBER 31 OF THIS YEAR. 
          A QUICK LOOK AT THE SOLICITATION REQUIREMENTS FOR, UM, THE DC FIRMS. THE EVALUATION CRITERIA, EXPERIENCE, BACKGROUND, AND QUALIFICATIONS IS 45 POINTS. 
          THE PLAN, 40 POINTS PRICING, 10 POINTS. 
          UH, VETERAN-OWNED SMALL BUSINESS PREFERENCE PROGRAM. 
          FIVE POINTS. 
          UH, THE ADDITIONAL REQUIREMENTS SECTION FOR THE LOCAL PREFERENCE PROGRAM. 
          NOT APPLICABLE IN THE AUDIT. 
          FINANCIAL STATEMENTS NOT REQUIRED S BETA PROGRAM REQUIREMENTS ARE WAIVED. 
          A QUICK NOTE HERE, IT'S IMPORTANT TO, UH, MENTION THAT, UH, THE WASHINGTON, UM, REPRESENTATION FOR THESE SERVICES ARE BASED IN WASHINGTON D C. 
          SO THESE ARE NOT LOCAL FIRMS. UM, THE MAJORITY OF THEIR WORK IS ACCOMPLISHED IN WASHINGTON. 
          D C A QUICK LOOK AT THE LOCAL LIAISON REPRESENTATION. 
          SIMILARLY HERE, UM, THE LOCAL LIAISON CONSULTING SERVICES. 
          UM, THIS FIRM OR INDIVIDUAL WILL ALSO ASSIST WITH THE DEVELOPMENT IN THE IMPLEMENTATION OF THE FEDERAL LEGISLATIVE PROGRAM. 
          UH, PLUS THIS INDIVIDUAL MUST HAVE EXTENSIVE KNOWLEDGE IN THE SAN ANTONIO COMMUNITY. 
          UM, THIS INDIVIDUAL, UH, FUNCTIONS AS AN INTERMEDIARY BETWEEN, UH, THE SAN ANTONIO TEAM, UM, OUR LOCAL CITY COUNCIL OFFICIALS, AS WELL AS LOCAL COMMUNITY PARTNERS WITH THE WASHINGTON DC TEAM. 
          UH, THIS INDIVIDUAL DOES PROVIDE A LOT OF SUPPORT, AS WELL AS, UH, THE WASHINGTON, UH, BASED FIRM TO REPRESENT THE CITY'S, UH, PRIORITIES, UM, AND INTEREST IN WASHINGTON WITH ELECTED OFFICIALS IN DC AS WELL AS AGENCY OFFICIALS. 
          UH, SAME SOLICITATION TYPE. 
          IT'S AN R F P. 
          THE ESTIMATED VALUE FOR, UH, THIS R F P IS 45,000 ANNUALLY, 270,000 TOTAL. 
          SAME PROPOSED TERM TO ALIGN WITH THE CONGRESSIONAL SESSIONS. 
          TWO YEARS WITH TWO TWO YEAR RENEWAL OPTIONS. 
          UM, AS WELL AS, UM, THE SAME HERE. 
          CURRENT, UH, CONTRACT STATUS EXPIRES DECEMBER 31. 
          UH, PIVOTING HERE TO THE EVALUATION CRITERIA FOR THE LOCAL LIAISON SERVICES. 
          UH, FOR THIS ONE, EXPERIENCE, BACKGROUND AND QUALIFICATIONS IS 35 POINTS. 
          PLAN 30 POINTS PRICING 10, UH, CE BETA IS REFLECTED HERE AT 10 POINTS, AS WELL AS LOCAL PREFERENCE PROGRAM, OF COURSE, 10 POINTS. 
          AND THEN THE VETERAN-OWNED SMALL BUSINESS PREFERENCE PROGRAM AT FIVE POINTS. 
          ADDITIONAL REQUIREMENTS INCLUDE, UH, FINANCIAL STATEMENTS NOT REQUIRED AS WELL. 
          AS YOU'LL SEE HERE, CE BETA SUBCONTRACTING REQUIREMENTS ARE APPLIED HERE AS WELL. 
          UM, TO THIS R F P AT 11% FOR M W V E. 
          HERE'S A LOOK AT THE S BETA GO SETTING OVERVIEW. 
          UH, MEMBERS HERE FROM THE, UM, ECONOMIC DEVELOPMENT DEPARTMENT AS WELL AS PARKS FINANCE, UM, AND MYSELF FROM GOVERNMENT AFFAIRS. 
          UH, THE S BETA PROGRAM CRITERIA, AS I SAID EARLIER, 10 POINTS. 
          UM, E S B E PRIME CONTRACT PROGRAM, FIVE POINTS. 
          M W B E PRIME CONTRACT PROGRAM, FIVE POINTS. 
          UM, AND AGAIN, VEDA SUBCONTRACTING REQUIREMENTS HAVE BEEN APPLIED HERE AT 11%. 
          UH, SELF PERFORMANCE BY PRIME RESPONDENTS WILL COUNT TOWARDS SUBCONTRACTING GOALS. 
          UM, YOU'LL SEE HERE THE AVAILABILITY ANALYSIS, UH, DONE FOR OPPORTUNITIES, PERCENTAGE AND UTILIZATION OF S MWBES. 
          A QUICK LOOK AT THE SOLICITATION OVERVIEW. 
          UH, THE OUTREACH WILL BE FOR LOBBYING SERVICES. 
          UH, WE WANTED TO MAKE SURE AND TARGET, UM, A A WIDER NET OF OUTREACH. 
          SO THE CENTRAL VENDOR REGISTRY INCLUDES 35 VETERAN-OWNED SMALL BUSINESS, AND AS WELL AS, UM, AT LEAST 45 DC TARGETED VENDOR OUTREACH. 
          WE'VE DONE THESE IN SEVERAL PAST ROUNDS OF RFPS, AND WE FIND THAT THIS IS HELPFUL TO TRY AND CAST THAT WIDER NET TO TRY TO GET THE ATTENTION OF, UM, RESPONDENTS THAT ACTUALLY DO THE WORK IN WASHINGTON DC THAT ARE BASED IN WASHINGTON. 
          UM, HERE'S THE ADVERTISING, UH, TRADITIONAL MODES AS WELL AS, UH, THE HILL AND POLITICAL, AGAIN, TO TRY AND CAST THAT WIDER NET, UM, IN WASHINGTON D C FOR FIRMS THAT DO WORK THERE. 
          UH, SPECIFICALLY FOR LOCAL GOVERNMENTS. 
          UH, THE EVALUATION VOTING MEMBERS. 
          UH, THIS IS A DIVERSE GROUP OF, UH, CITY REPRESENTATIVES AS WELL AS, UM, TWO COMMUNITY STAKEHOLDERS. 
          ONE A BUSINESS STAKEHOLDER AND ONE, UH, COMMUNITY STAKEHOLDER 
          [00:10:01]
FROM VISIT SAN ANTONIO. 
          HERE'S A QUICK LOOK AT THE PROJECT TIMELINE. 
          UH, THE LOCAL LIAISON GO SETTING COMMITTEE TOOK PLACE ON APRIL 12TH. 
          UH, WE ARE HERE TODAY FOR THE PRES SOLICITATION BRIEFING. 
          WE'RE AIMING FOR A RELEASE DATE OF JUNE 9TH. 
          UH, THE SOLICITATION PRE-SUBMIT SUBMITTAL CONFERENCE, UH, IS SCHEDULED FOR JUNE 21ST. 
          DEADLINE FOR QUESTIONS A WEEK AFTER THAT ON JUNE 24TH. 
          UH, AND THEN ABOUT A MONTH LATER ON JULY 25TH IS WHEN THE SOLICITATION WILL BE EXPECTED TO CLOSE POST SOLICITATION. 
          UH, THE EVALUATION IS EXPECTED TO BE COMPLETED IN THE AUGUST, 2022 TIMEFRAME, CONTRACT NEGOTIATIONS DURING THE AUGUST AND SEPTEMBER MONTHS TIMEFRAME. 
          UH, POST ELICITATION BRIEFING WILL BE BACK HERE AGAIN, UM, IN SEPTEMBER. 
          AND THEN, UH, FINALIZE AND, AND CIRCLE AROUND, UH, TO CITY COUNCIL FOR FULL CONSIDERATION IN THE OCTOBER TIMEFRAME WITH A CONTRACT START DATE OF JANUARY 1ST, 2023. 
          SO THIS WILL, UH, COMPLY WITH THE EXISTING CONTRACTS THAT WE HAVE IN PLACE WITH OUR EXISTING TEAMS, AS WELL AS READY US FOR THE NEW A HUNDRED AND 18TH, UH, CONGRESSIONAL SESSION, UH, THAT BEGINS ON JANUARY 23RD, 2023. 
          MR. CHAIRMAN, THAT CONCLUDES MY PRESENTATION AND I'M AVAILABLE FOR ANY QUESTIONS. 
          THANK YOU, SALLY. 
          UH, I, AND THIS MIGHT BE FOR JEFF, UH, HERE A COUPLE YEARS AGO, UH, WE TALKED ABOUT METRICS. 
          HOW DO WE MEASURE THE SUCCESS? UH, OR SALLY E EITHER ONE OF YOU, HOW DO, HOW DO WE MEASURE THE SUCCESS OF, OF, OF THESE FOLKS THAT WE'RE BRINGING ON? ABSOLUTELY. 
          THANK YOU FOR THAT QUESTION. 
          UH, MR. CHAIRMAN, WE HAVE AN ADDENDUM THAT'S PART OF THE CONTRACT NEGOTIATIONS, AND YOU'RE ABSOLUTELY CORRECT. 
          IN PAST YEARS, UH, THE GOVERNMENT AFFAIRS TEAM, OR I G R WOULD DEVELOP, UH, THE, THE METRICS AND PERFORMANCE MEASURES THAT WERE INCORPORATED AS PART OF THE CONTRACT BEFORE, UH, THE SELECTED FIRM OR FIRMS WOULD COME ONTO CONTRACT. 
          IN THE LAST COUPLE OF ROUNDS, WE HAVE COORDINATED WITH THE ACTUAL FIRMS TO HELP US DETERMINE WHAT SOME OF THOSE PERFORMANCE MEASURES ARE. 
          THINGS FLUCTUATE, UH, A LOT OF THE TIMES IN THE GOVERNMENT AFFAIRS WORLD, IT, IT VARIES. 
          YOU HAVE TO DO A LOT OF OUTREACH, A LOT OF, UH, RELATIONSHIP BUILDING. 
          UH, IT'S VERY DIFFICULT TO QUANTIFY. 
          SO WE DO WANNA TAKE INTO CONSIDERATION SOME OF THE KEY AREAS AND EXPERTISE THAT THESE FIRMS, UH, HAVE IN ORDER TO FORMULATE, UM, THESE PERFORMANCE MEASURES, UM, AS, AS THE I G R COMMITTEE HAS REQUESTED BEFORE. 
          SO, THE SHORT ANSWER IS WE DO INCLUDE PERFORMANCE MEASURES. 
          UH, WE, THAT INCLUDES ADDITIONALLY HAVING MONTHLY REPORTS, UM, THAT ARE SHARED WITH THE, UH, GA TEAM AS WELL AS END OF YEAR REPORTS. 
          SO, UM, WE DO HAVE THOSE METRICS INCLUDED IN THOSE CONTRACTS. 
          UM, HAVE THOSE METRICS FOR THIS CONTRACT BEEN DEVELOPED AT ALL, OR ARE YOU WAITING UNTIL WE GET THE VENDORS ON BOARD? ONCE, ONCE THE NEGOTIATION OF THE CONTRACTS IS UNDERWAY, WE WILL FOLLOW THAT MODEL TO DETERMINE THOSE PERFORMANCE MEASURES. 
          WE DO HAVE PERFORMANCE MEASURES THAT WERE PART OF THE EXISTING CONTRACT THAT WE HAVE RIGHT NOW, UM, THAT WE KEEP, UH, TRACK AND WE MONITOR. 
          AND SO SOME OF THOSE OBVIOUSLY WILL BE CARRIED OVER PERFORMANCE MEASURES, AND THERE MIGHT BE NEW ONES THAT MAY BE GENERATED, UM, DURING THE CONTRACT NEGOTIATION PERIOD. 
          AND YOU SAID THOSE ARE RUN THROUGH THE I G R FOR THEM TO TAKE A LOOK AT AND SAY, YEP, THAT'S HOW WE WANT TO MEASURE THESE. 
          WE, WE COULD. 
          IT'S, THEY'VE BEEN PART OF PAST PRESENTATIONS WHERE WE SHARE THE PERFORMANCE MEASURES THAT WILL BE REQUIRED BY THE FIRMS, UM, THAT WILL BE RECOMMENDED TO BE RETAINED, AND WE CAN CERTAINLY BRING THOSE TO I G R AGAIN. 
          YEAH. 
          LET, LET'S DO THAT. 
          AND IF IT, IN THIS R F P THOUGH, ARE, ARE THERE METRICS INCLUDED IN THE R F P AT THIS POINT? THERE ARE NOT. 
          THERE'S, THERE'S A, A VERY WELL SPELLED OUT SCOPE OF WORK FROM THE SCOPE OF WORK. 
          AND DURING THE NEGOTIATION PHASE, WE WILL DETERMINE OKAY. 
          AND HAVE THOSE PERFORMANCE MEASURES INCLUDED IN THE CONTRACTS BEFORE, UH, FINAL NEGOTIATIONS ARE DONE. 
          YEAH. 
          IF, IF, IF YOU DON'T MIND, IF YOU COULD TAKE THE METRICS FROM THE LAST MM-HMM. 
           CONTRACT AND SEND THOSE TO THE I G R TO GET ADDITIONAL COMMENTS ON OR CHANGES OR, OR SUGGESTIONS THAT COULD BE INCORPORATED IN THIS R F P AS WELL, NOT THE R F P, BUT IN THE NEGOTIATIONS, I GUESS WE CAN CERTAINLY DO THAT. 
          YEAH, LET'S DO THAT. 
          OKAY. 
          SOUNDS GOOD. 
          DID YOU HEAR THAT? COUNCILMAN PLIE. 
          ALRIGHT, GREAT. 
          UH, ANY OTHER QUESTIONS? YES, SIR. 
          THANK YOU, CHAIR, AND YOU HIT ON QUITE A FEW OF THE QUESTIONS, QUESTIONS THAT I HAD, SO I APPRECIATE THAT. 
          UM, I GUESS JUST AS A PART OF THE SCOPE OF THE WORK, ONE THING THAT I WOULD LIKE TO SEE AND MAKE SURE IS THAT WE HAVE A LOCAL LIAISON WHO CAN WORK WITH LOCAL PARTNERS, 
          [00:15:01]
UM, TO ACTIVATE AND ORGANIZE OUR COMMUNITY AS WELL, WHEN NECESSARY TO SUPPORT OUR LEGISLATIVE AGENDA. 
          AND IDEALLY, THIS WOULD BE SOMEONE WHO COULD GO BEYOND OUTRA OUTREACH TO, UM, OR BE A LITTLE, I'LL, I'LL PICK ON THE CHAMBERS AGAIN, 'CAUSE I ALWAYS PICK ON THE CHAMBERS. 
          UM, WHO COULD GO BEYOND OUTREACH TO JUST THE CHAMBERS OF COMMERCE, UM, WHO ALREADY HAVE ACCESS TO FEDERAL, UM, GOVERNMENT OFFICIALS. 
          WE PARTICIPATE IN THEIR LOBBYING EFFORTS. 
          I'M INTERESTED VERY MUCH IN SOME OF THE OTHER ORGANIZATIONS LIKE NAACP, UH, MALDEF, LULAC, AND OTHERS WHO WOULD BE PASS POWERFUL LOCAL TO NATIONAL ALLIES. 
          SO I'M WONDERING HOW THAT COULD BE INCLUDED IN THE, UM, SELECTION CRITERIA. 
          IN THE SELECTION CRITERIA. 
          SO ONE OF THE THINGS, IF I CAN JUST PIVOT A LITTLE BIT, PART OF OUR FEDERAL LEGISLATIVE PROGRAM DEVELOPMENT, UM, WE WORK WITH, UH, LOCAL PARTNERS ACROSS THE CITY, AND WE CHECK IN WITH THEM TO FIND OUT WHAT THEIR FEDERAL LEGISLATIVE PRIORITIES, UH, FUNDING ISSUES AND OTHER LEGISLATIVE ITEMS WILL BE. 
          UM, SO WE'RE ALREADY DOING SOME OF THAT COORDINATION WHEN FORMULATING THOSE PRIORITIES. 
          UM, FOR THE REGIONAL COMMUNITY, ARE YOU SPECIFICALLY ASKING ABOUT INCORPORATING SOME OF THOSE INTERESTS IN THE SCOPE OF WORK IS YES. 
          YES. 
          THIS IS, THIS IS GOVERNMENT AFFAIRS IS A, IS A VERY GENERAL SANDBOX MM-HMM. 
          . 
          SO, UH, THE PRIORITIES, UM, THAT ARE EXECUTED BY THESE FIRMS ARE CITY OF SAN ANTONIO SPECIFIC. 
          SO WHEN WE BRING, UH, SOME OF THESE ITEMS TO THE I G R COMMITTEE AND EVENTUALLY TO THE FULL COUNCIL, WE ARE TAKING INTO CONSIDERATION THE FEEDBACK, UM, AND THE PRIORITIES, UM, AND AREAS OF INTEREST, UM, THAT ARE BROUGHT FORTH BY THE, THE COUNCIL MEMBERS. 
          BUT THE ACTUAL SCOPE OF WORK IS WRITTEN IN ORDER TO, UM, EXECUTE AND SUPPORT THE CITY OF SAN ANTONIO PRIORITIES ONLY. 
          OKAY. 
          WOULD YOU MIND SHARING SOME OF THE PARTNERS THAT YOU SAID ARE THROUGHOUT THE CITY? WE, WE DEFINITELY CAN. 
          SO WE HAVE VARIOUS BUCKETS. 
          WE HAVE, UM, YOU MENTIONED THE CHAMBERS. 
          WE ALL, WE ALSO HAVE THE EDUCATION, UH, PARTNERSHIPS THAT, THAT WE REACH OUT TO. 
          WE HAVE, UM, SOME OF THE USUAL PARTNERS IN THE HOUSING FIELD, UM, VISIT SAN ANTONIO. 
          UH, WE HAVE THE RIVER AUTHORITY, WE HAVE THE PORT, OUR UTILITY SAWS, C P S, UH, BUT WE WILL DEFINITELY WILLING TO CONSIDER AN EXPANSION OF, OF THOSE ADDITIONAL PARTNERS THAT ARE, THAT ARE PART OF INITIATIVES THAT THE CITY OF SAN ANTONIO IS WORKING ON. 
          ONE OF THE THINGS COUNCILMEN THAT WE HAVE TO BE REALLY CAUTIOUS ABOUT IS JUST MAKING SURE AND DO THAT AND, UM, THE PRIORITIES AND THE KEY AREAS OF INTEREST FOR THE CITY DON'T CONFLICT, UM, WHEN WE'RE DOING COORDINATION WITH OTHER PARTNERS. 
          BUT WE'RE HAPPY TO LOOK AT ADDITIONAL PARTNERSHIPS IN THE FORMULATION OF THE LEGISLATIVE PROGRAM. 
          ABSOLUTELY. 
          THAT WOULD BE WONDERFUL. 
          THANK YOU. 
          GREAT. 
          ANY OTHER COMMENTS OR QUESTIONS? YES, QUESTIONS? YES. 
          COUNCILMAN PLIE? YEAH, ACTUALLY, I THINK THAT'S A REALLY GOOD IDEA. 
          UM, AND I, I WOULDN'T OBJECT TO INCLUDING THAT IN THE SCOPE OF WORK, RIGHT? I MEAN, IF THEY'RE GONNA BE A LOCAL LIAISON, THEN HAVING THEM, YOU KNOW, PARTICIPATE IN THAT ACTIVATION IS IST IS IMPORTANT. 
          AND, UM, WE'VE ALWAYS CALLED ON THEM TO DO THAT, AND THEY'VE DONE A GOOD JOB. 
          I'LL REMIND YOU, SALLY, YOU LEFT OUT SOME GROUPS. 
          WE, IN THE PAST WHEN WE WERE ADVOCATING FOR, UH, DOMESTIC VIOLENCE MONEY, UM, AND ADVOCATING FOR GRANTS FOR HOMELESSNESS, WE DID WORK WITH OUR HOMELESSNESS AND OUR DOMESTIC VIOLENCE PARTNERS AND OUR NON-PROFITS HERE IN SAN TO HELP US, UM, IDENTIFY WHICH ONE OF THOSE, UM, BILLS THAT WE WERE SUPPORTING OR WHICH ONE OF THE, YOU KNOW, GRANTS THAT WE WERE CHASING AND WHO TO CONTACT UP IN DC AND THAT, THAT WAS IMPORTANT. 
          UM, THE OTHER THING TOO IS, UH, YOU KNOW, THE GUY WHO, UH, KEEPS GETTING CHOSEN FOR THIS CONTRACT, BEFORE I WAS A CITY COUNCILMAN FOR ABOUT TWO YEARS, HE AND I WORKED ON CONTRACT WHERE, YOU KNOW, OUR JOB WAS TO ACTIVATE MAL DEF LULAC, THE, UH, SCISSOR CHA FOUNDATION. 
          AND, UM, WALTER, WHETHER YOU GET THIS ONE OR NOT, UH, YOU KNOW, I'M THANKFUL FOR THE WORK THAT YOU GUYS DID BACK THEN IN MOTIVATING ALL THOSE FOLKS TO COME OUT AND ADVOCATE FOR, YOU KNOW, GOVERNMENT ACTION OVER THE STATE. 
          SO, UH, BUT I, I AGREE. 
          I, I THINK THIS IS AN IMPORTANT COMPONENT TO, TO THAT FUNCTION THAT THIS INCIDENT IS . 
          THANKS. 
          THANK YOU, SIR. 
          UM, I, DOES ANYBODY ELSE HAVE ANY COMMENTS OR QUESTIONS ON THIS? IF NOT, UH, LET'S SEE. 
          THIS IS, UH, TO MOVE UP TO COUNCIL, UH, CHAIR. 
          THIS IS JUST A P A PRES SOLICITATION BRIEFING. 
          WE DO NOT A BE ACTION FROM COMMITTEE TODAY. 
          OKAY. 
          THAT'S PRES SOLICITATION. 
          OKAY. 
          YES, SIR. 
          I'M ON THE, I'M ON THE NEXT PAGE ALREADY. 
          OKAY. 
          PRES SOLICITATION. 
          ALL RIGHT. 
          UM, SO THIS IS JUST A BRIEFING AND, 
          [Post-Solicitation High Profile Briefings
 ]
UH, LET'S 
          [00:20:01]
MOVE ON TO THE POST SOLICITATION, HIGH PROFILE BRIEFINGS. 
          CHAIRMAN. 
          THE NEXT ITEM IS, UH, ITEM NUMBER 11, WHICH IS A POST SOLICITATION BRIEFING. 
          SO WE WILL BE ASKING THE COMMITTEE, UH, CONSIDERATION TO MOVE THIS ITEM FORWARD TO THE FULL CITY COUNCIL FOR CONSIDERATION. 
          UH, AND WE'VE GOT A PRESENTATION FROM STAFF, UH, IT IS ON OUR, OUR HOME REHAB PROGRAM DELIVERY PROJECT. 
          GREAT. 
          GOOD MORNING. 
          GOOD MORNING. 
          MY NAME IS ANN EATON. 
          I'M THE HOUSING PRODUCTION ADMINISTRATOR HERE TO BRIEF YOU ON THE HOME REHAB PROGRAM DELIVERY. 
          SO, WE PREVIOUSLY CAME BEFORE THE AUDIT COMMITTEE IN FEBRUARY FOR PRES SOLICITATION FOR THIS, UM, R F P, TO PROVIDE ASSISTANCE FOR OUR PRODUCTION TEAM OF SEEKING PROPOSALS FROM QUALIFIED PUBLIC AND, UM, NONPROFITS OR PRIVATE ENTITIES TO, UH, HAVE THE CAPACITY TO DETERMINE ELIGIBILITY, TO BE ABLE TO DEVELOP A REHAB SCOPE OF WORK FOR OUR PROJECTS, PROCURE CONTRACTORS, AND FINALLY OVERSEE THE WORK ON THIS RE REQUEST FOR PROPOSAL. 
          THE ESTIMATED VALUE IS UP TO $1 MILLION ANNUALLY FOR A TOTAL OF UP TO 3 MILLION FOR THE DURATION OF THE CONTRACT. 
          THE PROPOSED TERM IS ONE YEAR WITH UP TO TWO ONE YEAR RENEWALS. 
          AND THIS IS AN IMPROVEMENT FROM WHAT WE'VE DONE IN THE PAST WHERE WE WOULD, UH, RE RELEASE THE R F P ANNUALLY. 
          SO TODAY, WE SEEK THE COMMITTEE'S CONSIDERATION TO MOVE FORWARD WITH THE RECOMMENDED AWARD. 
          THE EVALUATION COMMITTEE MET ON MAY 26TH, AND BY CONSENSUS RECOMMENDS AWARDING THE CONTRACT TO A SOLE RESPONSIVE BIDDER, UH, WITH, IF APPROVAL IS GRANTED. 
          WE PROPOSE, UM, BRINGING THIS BEFORE THE FULL CITY COUNCIL FOR CONSIDERATION ON JUNE 3RD, I'M SORRY, JUNE 23RD. 
          ON THIS SLIDE, YOU'LL FIND A SUMMARY OF THE FINANCE AND AUDIT DUE DILIGENCE RESULTS. 
          AND OVERALL, THERE WERE MORE THAN 3000 VENDORS NOTIFIED, AND THERE WERE TARGETED EFFORTS FOR THOSE THAT WERE QUALIFIED BY THE IDENTIFIED N I G P CODES IN THE CENTRAL VENDOR REGISTRY THROUGH RESOURCE LISTS WE, UH, UTILIZED FROM THE SMALL BUSINESS OFFICE AND ALSO THROUGH THE S C T R C A. 
          AND LASTLY, LEVERAGING THE CONTACTS THAT WE HAVE FOR MORE THAN 130 OF OUR, UM, COMMUNITY HOUSING PARTNERS AND STAKEHOLDERS. 
          SO OVERALL, AT THE PRE-SUBMIT CONFERENCE, WE HAD THREE ATTENDEES WITH, UH, TWO RESPONSES. 
          HOWEVER, ONE WAS DEEMED NON-RESPONSIVE FOR FAILURE TO MEET THE SUBMITTAL REQUIREMENTS. 
          UM, AGAIN, YOU'LL SEE HERE, THERE WERE NO MATERIAL FINDINGS, UM, FROM THE MINIMUM REQUIREMENTS REVIEW AND ALSO THE DUE DILIGENCE REVIEW. 
          SO THAT'S THE CONCLUDES MY PRESENTATION. 
          I'D BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE. 
          THANK YOU. 
          UM, ON THE, THE, THE SUBMITTAL FROM THE ONE YOU SAID THEY DIDN'T MEET THE REQUIREMENTS OF THE R F P. 
          CAN YOU GIVE US, TELL US WHAT THEY DIDN'T DO TO MEET THE REQUIREMENTS? THEY DID NOT SUBMIT A PROPOSAL FOR US TO UNDERSTAND THEIR ELIGIBILITY OR CAPACITY. 
          SO WE WEREN'T ABLE, THEY DIDN'T SUBMIT ANY TYPE OF PROPOSAL, SO WE WEREN'T ABLE TO UNDERSTAND HOW THEY WERE ELIGIBLE AND THEN WHAT, HOW THEY WOULD BE QUALIFIED. 
          OKAY. 
          DO YOU KNOW IF THEY ATTENDED THE PRE-SUBMIT CONFERENCE OR ANYTHING? THAT, I DON'T KNOW. 
          WE CAN LOOK REAL QUICK AND FIND OUT AND GET BACK TO YOU. 
          OKAY. 
          UM, BUT SHE'S ABSOLUTELY CORRECT. 
          I MEAN, WHEN WE ACTUALLY RECEIVED THEIR PROPOSAL, IT WAS INCOMPLETE. 
          UM, THE MAJORITY OF WHAT THEY SUBMITTED WAS BLANK. 
          WOW. 
          OKAY. 
          UM, ALRIGHT. 
          THAT WAS MY ONLY QUESTION. 
          UM, I, I DON'T UNDERSTAND THAT, BUT, OKAY. 
           AND I, I, IF I MAY ADD A LITTLE BIT FURTHER, WHEN WE DID LOOK AT IT, THE, THE, THE RESPONSE THAT WE DIDN'T RECEIVE ANY INFORMATION FROM AT ALL, UM, IT SEEMS THAT THEY MAY NOT HAVE BEEN ELIGIBLE FOR ALL THE N I G B CODES TOO, BUT BECAUSE WE HAD NO INFORMATION ABOUT THE PROPOSAL, WE WEREN'T ABLE TO REALLY DISCERN WHAT WE COULD DO IF THEY WERE ELIGIBLE. 
          OKAY. 
          UM, I DON'T HAVE ANY OTHER QUESTIONS. 
          ANY OTHER QUESTIONS? EVERYBODY? OKAY. 
          OKAY. 
          YEAH. 
          THANK YOU, CHAIR. 
          UM, I IMAGINE THAT THE OPPORTUNITIES FOR SMALL CONTRACTORS TO PARTICIPATE IN HOME REHAB AND REPAIR ARE NUMEROUS. 
          AND SO I'M WONDERING WHAT'S THE CURRENT LEVEL OF PARTICIPATION FROM SMALL MINORITY OWNED, UH, CONTRACTORS, SPECIFICALLY AFRICAN AMERICAN CONTRACTORS AND COUNCILMAN IN, IN THIS SPECIFIC SOLICITATION WE WERE SEEKING THOSE THAT WERE ELIGIBLE TO, YOU KNOW, WHAT KIND OF, SO IN OUR HOUSING PRODUCTION TEAM, WE LEAD THE PROJECTS, DETERMINE ELIGIBILITY, AND THEN WE WORK WITH CONTRACTORS TO COMPLETE THAT. 
          IN THIS ONE WE WERE SEEKING, YOU KNOW, A, A PARTNER TO 
          [00:25:01]
BE ABLE TO CARRY OUT THAT SAME ONE. 
          NOW, THE CONTRACTORS THAT WE HAVE PROCURED THROUGH A SOLICITATION THAT WAS APPROVED BY COUNCIL IN MARCH, UM, I DON'T HAVE THE NUMBERS OFF THE TOP OF MY HEAD, BUT I KNOW THAT THERE WERE MANY THAT MET THESE SMALL MINORITY, UM, BUSINESSES. 
          AND THERE, I THINK THERE WAS ONE WOMEN-OWNED BUSINESSES. 
          WE, BUT WE'D BE HAPPY TO FOLLOW UP WITH THAT INFORMATION. 
          THANK YOU. 
          I APPRECIATE THAT. 
          THAT'S ALL GREAT. 
          THANK YOU. 
          UM, WE DO NEED A VOTE ON THIS ONE. 
          UH, LIKE TO GET A MOTION AND A SECOND HERE. 
          ALRIGHT. 
          WE GOT A MOTION AND A SECOND HERE. 
          ALRIGHT. 
          ALL THOSE IN FAVOR TO SEND THIS UP TO COUNCIL? SAY AYE. 
          ALL RIGHT, GREAT. 
          THANK YOU VERY MUCH. 
          LET'S MOVE ON TO THE NEXT, NEXT ITEM HERE. 
          SO CHAIR ITEM NUMBER 12 IS A POST SOLICITATION BRIEFING. 
          SO WE WILL BE ASKING FOR YOUR CONSIDERATION TO ALSO MOVE THIS ITEM FORWARD FOR, UH, FULL CITY COUNCIL CONSIDERATION AT A SESSION. 
          IT'LL BE A BRIEFING ON OUR, UH, R F P FOR INDEPENDENT EXTERNAL AUDIT SERVICES. 
          AND MELANIE KEATON, OUR ASSISTANT DIRECTOR AND FINANCE, WILL PROVIDE THE PRESENTATION TO YOU THIS MORNING. 
          GOOD MORNING. 
          GOOD MORNING. 
          UH, AS BEN MENTIONED, MY NAME'S MELANIE KEATON, ASSISTANT FINANCE DIRECTOR. 
          UH, WE WERE HERE LAST MONTH ACTUALLY GOING OVER THE RESULTS OF THE 2021 FINANCIAL AUDIT THAT THE EXTERNAL AUDITORS DO. 
          UM, OUR POINT OF CONTACT WAS THE CITY, UH, WHO IS IN TANDEM WITH THESE AUDITORS IS VICTORIA RADER, WHO'S BEHIND ME AGAIN, AND SHE'LL BE THE POINT FOR THIS, UH, CONTRACT EXTENSION AGAIN FOR THE NEXT FIVE YEARS. 
          SO WE BROUGHT THE PRES SOLICITATION IN THE FALL OF LAST YEAR FOR THE NEXT ROUND OF FIVE YEARS, A CONTRACT WITH THE EXTERNAL AUDITOR. 
          THIS IS REQUIRED BY CITY CHARTER AS WELL AS BY FEDERAL AND STATE LAW BECAUSE WE HAVE SINGLE AUDIT, UH, GRANTS FROM FEDERAL AND STATE ENTITIES. 
          SO WE HAVE TO HAVE AN INDEPENDENT AUDIT TO DO THOSE. 
          IN ADDITION, THIS CONTRACT DOES A T C E Q AGREED UPON PROCEDURE THAT THE STATE ENTITY REQUIRES. 
          AND NEW TO THIS CONTRACT IS A SEPARATE AUDIT OF THE L G C, WITH THE FORMATION OF THAT ENTITY LAST YEAR, BECAUSE IT'S ALL PAYROLL BASED AND, UH, ALIGNED WITH THE SYSTEMS OF THE CITY, WE FELT IT BETTER TO CONSOLIDATE IT AS PART OF THIS AUDIT CONTRACT AS WELL. 
          UM, THE PRIME, THIS IS A PRIME CONTRACTOR WITH SUBCONTRACTOR PARTICIPATION. 
          HISTORICALLY, WE'VE AVERAGED ABOUT 48 TO 50% S BETA, UM, PARTICIPATION. 
          AND THE, UH, THREE, THE RESPONDENTS, WHICH I'LL GET TO IN A MINUTE, HAVE STAYED WITHIN THAT REALM AGAIN, UH, BETWEEN 45 TO 50%, WHICH IS ABOVE THE, UH, SO BETA MAX OF THE 40%. 
          SO THEY CONTINUE TO WANNA CONTRIBUTE INTO THE SOCIETIES. 
          UH, THIS BEST PRACTICE IS A AUDITOR ROTATION OR A PARTNER ROTATION IF THE SAME AUDIT FIRM IS SELECTED. 
          THAT WAY YOU HAVE FRESH SET OF EYES. 
          TAKING A LOOK AT THE FINANCIALS OF THE CITY, THIS IS AN R F P. 
          IT'S THREE YEARS WITH TWO ONE YEAR EXTENSIONS. 
          THE CONTRACT VALUE IS ABOUT $5.3 MILLION OVER THAT FIVE YEAR PERIOD. 
          THE FINAL EXTENSION, AS I MENTIONED, UH, WAS THE 2021 AUDIT, WHICH WE JUST DID. 
          WE HAD THREE RESPONDENTS AND THE SCORE, AS YOU CAN SEE, ATTACHED ABOVE. 
          SO AS I MENTIONED BEFORE, THE S BETA REQUIREMENT WAS 40%. 
          ALL THREE OF THE CANDIDATES WERE ANYWHERE BETWEEN 45 TO 50%, UM, WITH ABOUT FOUR TO FIVE DIFFERENT SUBS. 
          LOCAL SUBS WE NOTE SENT NOTIFICATIONS OUT TO 64 VENDORS. 
          WE HAD FOUR AT OUR PRE-SUBMIT, AND AS I MENTIONED, THE THREE WHO RESPONDED. 
          AND WE'VE HAD NO MATERIAL FINDINGS, UM, IN EITHER THE MINIMUM REQUIREMENTS OR DUE DILIGENCE. 
          SURE. 
          CAN YOU GO BACK TO THAT SLIDE WITH THE POINT SPREADS? RIGHT. 
          THERE YOU GO. 
          UM, IT, IT, THAT'S PRETTY CLEAR ON, UH, WHO'S NUMBER ONE. 
          UM, AND THAT'S CONSISTENT ACROSS THE BOARD, UH, HAVING A BETTER SCORE THAN THE OTHER TWO VENDORS IN EACH CATEGORY. 
          SO, UM, THIS DOESN'T SEEM LIKE IT WAS EVEN CLOSE, UM, FOR THE, FOR THIS PROPOSAL. 
          WELL, ALL AUDIT FIRMS HAVE THEIR BASICS AND THEY KNOW, SO IT REALLY CAME DOWN TO PLAN AND KIND OF THE EXPERIENCE OF THE, UM, THE CANDIDATES. 
          YEAH. 
          OKAY. 
          ALRIGHT. 
          OKAY. 
          UM, ANY, I DON'T HAVE ANY OTHER QUESTIONS. 
          ANYBODY HAVE ANY QUESTIONS? ALL RIGHT. 
          GREAT. 
          YES, MA'AM. 
          MR. ANA PROPOSAL HAVE THE EDTA SUBCONTRACTING REQUIREMENT IS 40%. 
          YES. 
          BUT AN AVERAGE IS USUALLY 48 TO 50. 
          HOW LONG HAVE WE HAD THE 48, 40% AS A REQUIREMENT? 
          [00:30:01]
HAVE WE ADJUSTED THAT AT ALL? WE APPLIED THE, SORRY, MICHAEL SEND ADMINISTRATOR WITH THE ECONOMIC DEVELOPMENT DEPARTMENT. 
          WE APPLIED THIS SIMILAR TOOL BACK ON THE PREVIOUS PROCESS. 
          AND WITH THE SUCCESS WE'VE SEEN, UM, WE APPLIED IT AGAIN ON THIS PROCESS MOVING FORWARD. 
          SO LAST YEAR WAS, OR THE LAST, UM, TIME YOU DID THE PROCESS, IT WAS 40% CORRECT. 
          AND THE FIRM WENT ABOVE AND BEYOND AND EXCEEDED THAT GOAL. 
          DO YOU KNOW WHAT THEY ACCOMPLISHED THIS TIME? 'CAUSE THIS WAS AN AVERAGE, RIGHT? 48 TO 50. 
          YEAH, I CAN YOU GIMME ABOUT A MINUTE? I CAN LOOK IT UP, BUT I KNOW IT'S PROBABLY AROUND THE 45 PERCENTILE RANGE. 
          OKAY. 
          THANK YOU. 
          I GUESS ONE OF THE THINGS WE'D LIKE TO PROBABLY CIRCLE BACK AROUND TO Y'ALL AND GIVE YOU THOSE PERCENTAGES, UM, THERE ARE SEVERAL MEMBERS OF THE FIRM, EXTERNAL AUDIT FIRMS HERE, AND BY PRO PROVIDING YOU WITH THOSE PERCENTAGES. 
          IT'LL HIGHLIGHT WHICH FIRM ONE. 
          SO WE'D LIKE TO CIRCLE BACK AROUND WITH THOSE PERCENTAGES, UM, PROBABLY AFTER THE MEETING. 
          PERFECT. 
          THANK YOU. 
          THANK YOU. 
          THE, THE CONTRACT WE JUST FINISHED FROM 2017 TO 2021. 
          THAT WAS A 48%. 
          OKAY. 
          SO THANK YOU. 
          YOU'RE WELCOME. 
          GREAT. 
          ANYTHING ELSE? IF NOT, I'D LIKE TO ENTERTAIN A MOTION TO MOVE THIS ONTO, UH, COUNCIL. 
          ALRIGHT. 
          WE GOT A MOTION AND A SECOND. 
          ALL THOSE IN FAVOR SAY AYE. 
          AYE. 
          ALRIGHT, GREAT. 
          UNANIMOUS, THANK YOU VERY MUCH FOR THAT PRESENTATION. 
          UM, LET'S 
          [Final Internal Audit Report
 ]
TALK ABOUT AUDITS HERE. 
          ALL RIGHT. 
          I'LL, MR. KEVIN DO THE PRESENTATIONS FROM UP HERE? I THINK IT'S JUST MORE COMFORTABLE. 
          OKAY. 
          GET THE SLIDES UP. 
          THE FIRST ONE, I GOT TWO PRESENTATIONS THROUGH. 
          THE FIRST ONE IS AN AUDIT THAT WE PERFORMED, UH, THE, UH, DEPARTMENT OF, UH, OR THE D S D DEPARTMENT, THE SPECIFICALLY THE ELA SYSTEM, UH, RELEASED 2.0. 
          AND, UM, THE AUDIT OBJECTIVE FOR THIS AUDIT WAS TO DETERMINE IF THE APPLICATION CONTROLS FOR THE S LS SYSTEM ARE ADEQUATE AND THE DATA IS ACCURATE AND RELIABLE. 
          OUR OVERALL CONCLUSION WAS THAT AS A WORKING SYSTEM, YES IT IS, UH, WORKING AS INTENDED TO PROVIDE A MORE EFFICIENT AND EFFECTIVE WAY. 
          UH, FOR D S D TO PROCESS, AND THIS IS PROBABLY IN THE PLANNING PROCESS, THE PERMITTING PROCESS, THAT'S PRIMARILY WHAT THIS SYSTEM IS BEING USED FOR RIGHT NOW. 
          AND FROM THE CUSTOMER OR FROM THE RESIDENT AND CONTRACTOR PERSPECTIVE, THIS HAS BEEN, THE SYSTEM HAS ALLOWED FOR A, UH, MORE EFFICIENT AND EFFECTIVE WAY FOR, UH, CONTRACTORS TO SUBMIT THEIR PLANS. 
          TO SUBMIT THEIR APPLICATION IS TO SIGNIFICANTLY IMPROVE THE PROCESSING TIME AND THE APPROVAL TIME AND REVIEW TIME, UH, FOR THE, UH, FOR THAT WHOLE SYSTEM AND FOR THAT WHOLE PROCESS. 
          WE DID FIND SOME SIGNIFICANT OPPORTUNITIES, HOWEVER, UH, ON THIS AUDIT, UH, TO EXIST SOME OF THE CONTROLS OR STRENGTHEN SOME OF THE EXISTING CONTROLS WITHIN THE PROCESS. 
          AND I'VE GOT 'EM LISTED HERE, BUT I'LL GO THROUGH THOSE, THROUGH THOSE ONE BY ONE. 
          THE FIRST ONE IS, HAS TO DO WITH USER ACCESS. 
          WE FOUND BASICALLY THAT, UH, USER ACCESS WAS EXCESSIVE, UH, WITHIN THE ADMIN AUTHORITY OF THE SYSTEM, WHICH IS SUPER USER PEOPLE THAT HAVE SIGNIFICANT ACCESS TO EVERYTHING. 
          UH, USER ACCOUNTS WITH REFUNDABILITY WAS, UH, SIGNIFICANTLY, UM, JUST EXCESSIVE. 
          UH, AGAIN, THAT'S ONE THAT OBVIOUSLY 'CAUSE IT ALLOWS FOR THE STAFF TO PROVIDE REFUNDS, UH, TO PEOPLE. 
          THAT'S SOMETHING THAT NEEDS TO BE CONTROLLED. 
          AND IT WAS EXCESSIVE, UH, MULTIPLE USERS. 
          UH, WERE STILL IN THE SYSTEM OF, UH, PEOPLE THAT WERE NO LONGER EMPLOYEES WITHIN D S D OR THE CITY. 
          AND THEN MULTIPLE ACCOUNTS THAT HAD NOT BEEN USED FOR OVER 180 DAYS. 
          TYPICALLY, WE WANNA SEE THOSE ACCOUNTS DELETED OR INVESTIGATED AT LEAST. 
          SO THERE WERE SOME SIGNIFICANT ISSUES WITH USER ACCESS, UH, SEGREGATION OF DUTIES. 
          WE FOUND THAT SYSTEM DEVELOPERS HAD ACCESS TO THE PRODUCTION ENVIRONMENT. 
          AGAIN, JUST SOMETHING THAT WE SHOULD NOT SEE. 
          THEY SHOULD BE LIMITED IN TO DEVELOPMENT AND NOT HAVE ACCESS TO MAKE CHANGES. 
          UH, WITHIN, WITHIN PRODUCTION. 
          UH, REVENUE ACCOUNT RECONCILIATION. 
          AGAIN, THE ELA SYSTEM THAT BECOMES OUR SUB-LEDGER BASICALLY. 
          UH, FOR WHAT WE'RE, FOR THE BUSINESS THAT'S BEING DONE, IT SHOULD THEN BE, UH, IT'S, UH, AN IN, UH, INTERFACE INTO THIS S A P SYSTEM. 
          THERE SHOULD BE RECONCILIATIONS, UH, BETWEEN THOSE TWO SYSTEMS TO MAKE SURE THAT WHAT'S IN SS A P AND WHAT'S REPRESENTED THERE IS ACCURATE. 
          AND THOSE RECONCILIATIONS WERE NOT BEING PERFORMED BETWEEN THOSE SYSTEMS. UH, FINANCE IS STILL WORKING ON THAT PROCESS TO GET THOSE DONE. 
          AND THEN, UH, BACK UP AND RECOVERED WHILE A CELL SYSTEM IS BEING BACKED UP. 
          UH, WE HAD NOT SEEN AN ACTUAL PERIODIC TESTING OF THAT PROCESS JUST TO ENSURE THAT WHEN NEEDED IT CAN BE BACKED UP. 
          AND THEN THE LAST ONE THERE HAS TO DO WITH INCIDENT MANAGEMENT. 
          AND THIS IS REALLY THE, THE TROUBLE TICKETS. 
          AND THERE WAS A SIGNIFICANT BACKLOG OF ISSUES THAT HAD BEEN REPORTED BY USERS OF JUST NOT BEING ADDRESSED. 
          UH, PART OF THAT HAS TO DO WITH STAFFING. 
          PART OF THAT HAS TO DO, UH, JUST, UH, UH, NOT A GOOD PROCESS TO PRIORITIZE THOSE ISSUES TO WORK ON WHAT'S, WHAT'S MOST IMPORTANT. 
          UH, SO THOSE WERE THE ISSUES THAT WE IDENTIFIED. 
          UH, AND I'M SORRY, THERE IS ONE MORE HAVING TO DO WITH OPEN JOBS. 
          UH, THE STATUSES OF, OF PERMITS 
          [00:35:01]
AND INSPECTION APPLICATIONS THAT WERE IN THE SYSTEM WERE JUST NOT BEING MONITORED. 
          WE FOUND SIGNIFICANT, UH, ISSUES WHERE, UH, THERE HAD BEEN APPLICATIONS SUBMITTED MONTHS AGO AND THEY WERE STILL IN AN OPEN STATUS AND THERE WAS JUST NOT A FOLLOW UP AND A PROCESS TO ENSURE THAT WE'RE JUST KEEPING THE SYSTEM CLEAN. 
          THIS NOT, DID NOT AFFECT OUR FINANCIAL, UH, INFORMATION, BUT IT'S STILL JUST, IT'S A SIGNIFICANT SYSTEM THAT NEEDS TO BE KEPT CLEAN AND THE DATA NEEDS TO BE KEPT CURRENT, UH, FOR PLANNING PURPOSES, FOR STAFFING PURPOSES. 
          UH, SO THAT WAS NOT, UH, CURRENT WITHIN THE SYSTEM. 
          UH, WE'VE MET MULTIPLE TIMES WITH BOTH D S D AND I T S D AND FINANCE. 
          UH, THEY'VE, UH, AGREED WITH OUR RECOMMENDATION HAVE MADE, UH, UH, UH, TAKEN CORRECTIVE ACTION. 
          I WILL SAY THAT OF THE SIX ITEMS IDENTIFIED, UH, FIVE OF THOSE HAVE ALREADY BEEN IMPLEMENTED, UH, WITHIN THE SYSTEM. 
          THE ACCOUNT RECONCILIATION ONE IS THE ONE THAT THEY'RE STILL WORKING ON, AND THAT'S SCHEDULED TO BE IMPLEMENTED BY JULY. 
          AS WITH ALL OF OUR AUDITS, WE WOULD DO A FOLLOW UP, UH, AND MONITOR THESE TO MAKE SURE THAT THEY WERE, UH, EFFECTIVELY IMPLEMENT. 
          WELL, I'M SAYING THEY'VE BEEN IMPLEMENTED, THAT'S PER THEIR, UH, WHAT THEY'RE TELLING US. 
          WE HAVE NOT YET GONE IN TO VALIDATE THAT. 
          WE NEED TO LET IT RUN FOR A FEW MONTHS TO MAKE SURE WE HAVE THE DATA TO MAKE SURE THAT IT'S, IT'S IMPLEMENTED AND IT'S STICKING. 
          SO THAT CONCLUDES MY PRESENTATION. 
          UH, MIKE SHANNON, I BELIEVE IS HERE AND SOME OTHERS FROM UH, D S C TO ANSWER ANY QUESTIONS. 
          THANK YOU. 
          GREAT. 
          THANK YOU, KEVIN. 
          UH, SO WHEN WILL WE HAVE ALL THESE ISSUES COMPLETED? CHAIRMAN, CAN I JUST, UM, MAYBE ASK MIKE SHANNON, OUR DIRECTOR OF DEVELOPMENT SERVICES, TO COME UP AND JUST DO A QUICK, UM, HIGH LEVEL OVERVIEW OF OUR MANAGEMENT RESPONSE TO THE AUDIT? YES, THAT'D BE GREAT. 
          THANK YOU. 
          THANK YOU, MIKE. 
          GOOD. 
          UH, GOOD MORNING, COUNCILMAN AND COMMITTEE MEMBERS. 
          UH, YES. 
          SO, UH, MIKE SHANNON, UH, DEVELOPMENT SERVICES DIRECTOR, CERTAINLY THANK YOU TO KEVIN AND HIS TEAM. 
          AS MANY OF YOU KNOW, WE LAUNCHED THIS NEW SYSTEM, UM, AT LEAST A 2.0, UH, PART OF IT. 
          THE SECOND PHASE, A LITTLE OVER A YEAR AGO, A BIG LIFT FOR ALL OF OUR PERMITS AND INSPECTIONS AND CODE ENFORCEMENT. 
          UH, SO ALL OF THEM, UH, FIVE OF THEM HAVE BEEN, UH, COMPLETED AS KEVIN. 
          WE HAVE ONE MORE THIS SUMMER. 
          UH, THE ACCOUNT RECONCILIATION, UH, ENSURING THAT MONTHLY RECONCILIATION BETWEEN OUR SYSTEM AND THE FINANCE SYSTEM, UH, IS DONE. 
          SO, UH, WE'RE EXPECTING IT TO BE THIS SUMMER. 
          UH, BUT, BUT AGAIN, UH, THE USER CONTROLS, WORKING WITH IT, MAKING SURE THAT EVERYBODY HAS THE RIGHT ACCESS AND NOT TOO MUCH ACCESS TO GO IN THERE AND DO THINGS. 
          SO THAT WAS IMPORTANT. 
          UH, WORKING WITH, UM, YOU KNOW, CRAIG AND HIS TEAM ARE MAKING SURE THE BACKUPS ARE THERE BECAUSE THIS IS ALL OF OUR PERMIT DATA AND CODE ENFORCEMENT RECORDS. 
          UH, MAKING SURE THAT'S TESTED PROPERLY, UH, IS CERTAINLY IMPORTANT. 
          UH, AND THEN, UM, YOU KNOW, GOING THROUGH THAT LAST ITEM, WHICH WAS THE OPEN JOBS, WE HAVE A LOT OF, UH, PEOPLE THAT COME TO US AND APPLY FOR A PERMIT, AND THEY DON'T GET STARTED RIGHT AWAY. 
          SO THOSE FEES ARE IN OUR SYSTEM, BUT THEY'RE NOT REALLY DUE YET UNTIL THEY'RE READY TO GET STARTED. 
          SOME PROJECTS ACTUALLY EXPIRE BECAUSE THEY CHANGE THEIR MIND. 
          THEY, THE CONSTRUCTION COSTS GO A LITTLE TOO HIGH, UH, OR THE OWNER, UH, CHANGES HIS MIND. 
          FOR EXAMPLE, WE HAVE A MOVIE THEATER IN OUR SYSTEM RIGHT NOW THAT, UH, THAT CHANGED THEIR MIND BECAUSE OF THE PANDEMIC AND THE, THE MOVIE THEATERS RIGHT NOW, ALTHOUGH WE HOPE, WE'RE HOPING IT COMES BACK, SOME OF THOSE EXPIRE AND WE'RE SUPPOSED TO CLEAN THOSE OUT OF THE SYSTEM. 
          SO THAT WAS THE LAST ONE HE, HE MENTIONED THERE. 
          SO ALL OF THOSE RECOMMENDATIONS ARE, UM, CERTAINLY CRITICAL TO US. 
          WE'VE IMPLEMENTED THOSE CHANGES AND PROCESSES ALREADY WITH THE ONE REMAINING, UH, THAT WE HAVE. 
          SO WE'LL CONTINUE TO WORK WITH. 
          I KNOW TROY'S HERE AND CRAIG'S TEAM IS SUPER IMPORTANT ON THAT, UH, TO MAKE SURE WE GET ALL THOSE TICKETS DONE AS WELL. 
          SO, UH, THAT'S A KIND OF A HIGH LEVEL. 
          WE AGREE WITH ALL THE RECOMMENDATIONS WORKING WITH, UM, KEVIN, HIS TEAMS, AND, YOU KNOW, HAPPY TO IMPLEMENT THOSE CHANGES. 
          GREAT. 
          APPRECIATE IT. 
          UH, UH, WITH THOSE, WITH THOSE CHANGES, YOU, YOU WERE SAYING IT WAS A HEAVY LIFT TO IMPLEMENT THE, IT IT, THIS IS A BRAND NEW PROGRAM HERE THAT Y'ALL HAVE IMPLEMENTED. 
          YEAH, THIS WAS THAT. 
          WE, WE USED TO, WE, WE CALLED IT THE BUILD SA SYSTEM. 
          IF YOU REMEMBER. 
          WE, WE, WE, WE CHANGED ALL OF OUR BUSINESS. 
          WE WERE A VERY PAPER BUSINESS AND ZONING CASES AND BUILDING PERMITS AND, AND, UH, PLAN REVIEWS, INSPECTIONS. 
          UH, WE'VE COMPLETELY CHANGED TO AN E-BUSINESS WHERE ALL OF OUR APPLICATIONS IN FORMER ONLINE, WE DO ELECTRONIC DOCUMENT REVIEW. 
          UH, SO WE PUT ALL OF THAT INTO ONE SYSTEM. 
          WE USED TO BE IN ALMOST 20 DIFFERENT VARIETIES OF SYSTEMS, SOME OLD MAINFRAME, UH, SYSTEMS, ET CETERA. 
          SO WE'VE PUT EVERYTHING ONTO ONE SYSTEM. 
          SO WE HAVE THOUSANDS OF INTERACTIONS A DAY, WHETHER IT BE APPLICATIONS OR CODE CASES. 
          UH, AND THIS IS WHAT WE WANTED TO MAKE SURE THROUGH THIS AUDIT, THAT THE SYSTEM IS WORKING PROPERLY. 
          UH, WE'RE GLAD TO SEE THAT IT IS, WE KNOW IT IS. 
          BUT, UH, WITH THE SYSTEM THIS LARGE, WE WEREN'T, WE WEREN'T, UH, TOO SURPRISED THAT THERE WERE GONNA BE SOME THINGS TO US TO, TO, TO TWEAK AND, AND FIX. 
          AND THAT'S WHAT WE'VE DONE AND ARE, AND ARE CONTINUING TO WORK, WORK ON. 
          OKAY. 
          GREAT. 
          UM, UH, THANKS FOR TAKING THE ACTION TO CLEAN ALL THIS STUFF UP. 
          MM-HMM. 
          . 
          UM, I DO HAVE A QUESTION ABOUT THE SYSTEM. 
          YOU'RE GOING MORE ELECTRONIC. 
          ARE THE CUSTOMERS HAPPY WITH THIS? YES. 
          [00:40:01]
SO WE MEET WITH, UH, BOTH LARGE AND SMALL STAKEHOLDERS REGULARLY. 
          UH, SOME OF OUR LARGEST STAKEHOLDERS THAT WE DO BUSINESS WITH, AT LEAST MONTHLY, OTHERS, UH, REGULARLY. 
          SO THEY'RE VERY PLEASED WITH IT. 
          UH, CERTAINLY THERE WAS A BIG CHANGE AND LEARNING CURVE FOR A LOT OF IT. 
          WE DID A LOT OF TRAINING, UH, THROUGH THE PANDEMIC AS WE LAUNCHED IN THE MIDDLE OF THE PANDEMIC. 
          SO THAT TRAINING WAS A LITTLE BIT DIFFERENT. 
          UH, BUT AT THE SAME TIME, THEY'RE VERY PLEASED. 
          WE'RE ABLE TO DO THINGS FASTER IN TERMS OF ISSUING PLATTS AND PERMITS AND INSPECTIONS. 
          CERTAINLY THERE'S STILL SOME TWEAKS WITH THE SYSTEM THIS LARGE THAT WE'RE CONSTANTLY WORKING ON. 
          I THINK ONE OF THE ITEMS WAS THOSE TROUBLE TICKETS AND, AND BETTER MONITORING THOSE WITH CRAIG AND HIS TEAM IN THE IT WORLD. 
          SO WE MEET ACTUALLY MONTHLY NOW TO GO OVER OUR REPORT. 
          WE HAVE A INTERNAL REPORT CARD TO MAKE SURE WE'RE FIXING THOSE TICKETS IN A TIMELY MANNER. 
          'CAUSE SOME OF THEM ARE FOR OUR STAFF, SOME OF THOSE ARE FOR OUR CUSTOMERS. 
          UH, SO IT'S REALLY IMPORTANT. 
          BUT OVERALL, UH, WE'RE GETTING, UH, MOSTLY POSITIVE FEEDBACK. 
          UH, BUT WHEN WE DO GET ANY CONSTRUCTIVE FEEDBACK, WE USE THAT AS AN OPPORTUNITY TO, TO TWEAK THE SYSTEM EVEN TO MAKE IT EVEN BETTER. 
          GREAT. 
          THANK YOU, MIKE. 
          UH, THAT'S ALL MY QUESTIONS. 
          DO Y'ALL HAVE ANY QUESTIONS ABOUT THIS SYSTEM? OKAY, GREAT. 
          UM, IF WE COULD GET A MOTION TO ACCEPT THIS THANK YOU AUDIT REPORT, THAT WOULD BE GREAT. 
          OKAY. 
          AND A SECOND. 
          OKAY, GREAT. 
          ALL THOSE IN FAVOR SAY AYE. 
          AYE. 
          ALRIGHT. 
          GREAT. 
          THANK Y'ALL. 
          LET'S MOVE ON TO THE NEXT, UH, AUDIT REPORT HERE. 
          NEXT ONE, ITEM 14. 
          THIS IS AN AUDIT THAT WE PERFORMED OF THE METRO HEALTH DEPARTMENT, AND SPECIFICALLY THE FOOD SERVICE INSPECTION PROCESS. 
          AGAIN, A SAFETY, UH, ISSUE IN THAT, UH, WE WANT OUR RESTAURANTS INSPECTED, WE WANT THEM SAFE. 
          AND SO THIS IS THE PROCESS THAT WE LOOKED AT. 
          THE OBJECTIVE OF THE, UH, AUDIT WAS SIMPLY THAT TO DETERMINE IF THE FOOD INSPECTION PROGRAM IS OPERATING EFFICIENTLY AND IS EFFECTIVELY MANAGED, OUR OVERALL CONCLUSIONS THAT IT IS MANAGED EFFECTIVELY AND, UH, EFFICIENTLY. 
          THE POSITIVES, UH, THAT WE VERIFIED IN THIS, THERE'S CERTAINLY ADEQUATE POLICIES AND PROCEDURES FOR THE PROGRAM. 
          PERSONNEL TRAINING IS, IS SUFFICIENT AND PERSONNEL, THEY ARE COMPLETING THEIR TRAINING, UH, PROCESSES AROUND THE CITIZEN COMPLAINT, UH, INTAKE IS, IS WELL-DEFINED AND AND MANAGED. 
          UH, INSPECTION GUIDELINES ARE VERY THOROUGH. 
          AND THEN ALSO THE DOCUMENTATION, UH, FOR THE INSPECTIONS WAS COMPLETE AND THOROUGH. 
          SO THAT PROCESS WE, WE IDENTIFIED IS WORKING VERY WELL. 
          WE DO HAVE SOME AREAS AGAIN, UH, TO IMPROVE, AND THOSE ARE LISTED THERE. 
          I'LL GO THROUGH THOSE AGAIN, ONE BY ONE. 
          UH, THE FIRST ONE, UH, THE REVIEW OF THE SANITARIANS, WHEN I SAY SANITARIANS, THAT IS THE JOB TITLE FOR THE PERSON THAT DOES THE INSPECTION. 
          SO THE INSPECTOR BASICALLY, UH, BUT THE REVIEW OF THEIR PERFORMANCE WAS NOT CONSISTENT AND IN ACCORDANCE WITH POLICIES AS FAR AS THAT MEANING POLICIES REQUIRE THAT, UH, THEY SHOULD HAVE THEIR SUPERVISOR GO ALONG WITH X NUMBER OF INSPECTIONS PER YEAR. 
          UH, RESTAURANTS THAT THEY INSPECTION SHOULD BE REINSPECTED AS A FOLLOW UP JUST TO ENSURE THAT THEY'RE, THEY'RE CATCHING EVERYTHING. 
          SO THAT PROCESS WAS NOT WORKING EFFECTIVELY DURING OUR AUDIT SCOPE. 
          UH, THE RE-INSPECTION PROCESS, AGAIN, THEY HAVE A LOW SCORE FOR SOME REASON, THEY NEED TO GO DO A RE-INSPECTION. 
          UH, THOSE WERE NOT PERFORMED IN A TIMELY MANNER, UH, IN A SAMPLE THAT WE TOOK, AS WELL AS THE FEES WERE NOT CONSISTENTLY, UH, CHARGED. 
          I THINK IN 60% OF THE RE-INSPECTIONS, THE FEES WERE NOT CHARGED. 
          AND I BELIEVE IT WAS IN FOUR, OUTTA SEVEN OF OUR SAMPLE WHERE THE RE-INSPECTIONS WERE NOT DONE IN A TIMELY MANNER, UH, PER THEIR POLICY. 
          AND THEN THE FINAL ISSUE, UH, THAT WE IDENTIFIED WAS USER ACCESS. 
          AGAIN, USER ACCESS WAS EXCESSIVE WITHIN THE D H D SYSTEM. 
          UH, THAT IS THE SYSTEM THAT THEY USED IN TO, TO SCHEDULE INSPECTIONS AND ALSO TO DOCUMENT THE INSPECTIONS. 
          SO AGAIN, EXCESSIVE USER ACCESS MANAGEMENT HAS AGREED WITH OUR RECOMMENDATIONS AND DEVELOPED, UH, EFFECTIVE ACTION PLANS. 
          THEIR TARGET DATE FOR IMPLEMENTING THE LAST TARGET DATE FOR ALL OF THIS WAS, UH, MAY 31ST. 
          SO, UH, UH, MARIO'S HERE FROM THE HEALTH DEPARTMENT TO CERTAINLY ANSWER ANY QUESTIONS JOHN MAY HAVE. 
          AND AGAIN, WE WILL BE FOLLOWING UP, UH, TO ENSURE THAT, UH, THESE, UH, RECOMMENDATIONS HAVE BEEN IMPLEMENTED AND EFFECTIVELY. 
          SO THAT CONCLUDES MY PART. 
          OKAY, GREAT. 
          YEAH, IF WE COULD HAVE, UH, MARIO COME ON UP AND TALK A LITTLE BIT ABOUT THIS AND HOW Y'ALL ARE, HOW Y'ALL HAVE HANDLED THIS TO GET THIS STUFF TAKEN CARE OF. 
          GOOD AFTERNOON COMMITTEE CHAIR COMMITTEE MEMBERS. 
          UH, MARIO MARTINEZ, ASSISTANT DIRECTOR FOR SAN ANTONIO METROPOLITAN HEALTH DISTRICT. 
          UH, SO IN REGARDS TO THE QUALITY ASSURANCE INSPECTION AUDITS, OUR TEAM HAS DONE A REVIEW OF THE STANDARD OPERATING PROCEDURES. 
          THIS WAS DONE ON APRIL 12TH ALREADY. 
          UH, THE SANITARY MANAGER WILL BE REVIEWING QUARTERLY REVIEWS OF THE SUPERVISORS TO ENSURE THAT THEY'RE COMPLYING WITH THE, UH, WITH THE AUDITS. 
          AND AS KEVIN HAD SAID, UH, THIS INCLUDES HAVING OUR SUPERVISOR GOING OUT IN THE FIELD WITH OUR HEALTH INSPECTORS TO MAKE SURE THAT THEY'RE FOLLOWING ALL THE, UH, THE CITY ORDINANCES RELATED TO FOOD INSPECTIONS. 
          UH, ALSO, WE ALSO MAKE SURE THAT, UH, UH, THIS PARTICULAR ITEM IS ALSO ON THE SUPERVISOR'S EMPLOYEE PERFORMANCE EVALUATIONS. 
          SO THAT WAY WHEN OUR MANAGER MEETS WITH OUR, OUR SUPERVISORS ON A QUARTERLY BASIS, THEY'LL BE REVIEWING TO MAKE SURE THAT THEY'RE COMPLIANT WITH THOSE AUDITS. 
          UH, SO CURRENTLY, 
          [00:45:01]
UH, INSPECTION AUDITS ARE ONGOING WITH, UH, OUR SUPERVISORS AND OUR STAFF IN THE FIELD AND REGARDS TO THE RE-INSPECTIONS. 
          SO OUR TEAM ALSO DID A REVIEW OF THE STANDARD OPERATING PROCEDURES FOR THIS AS WELL. 
          UH, THIS WAS DONE ON MAY 4TH WITH ALL OF OUR STAFF SUPERVISORS AND ALSO ALL OF OUR HEALTH INSPECTORS. 
          UH, IN ADDITION, UH, OUR SUPERVISORS WILL ALSO CONDUCT QUARTERLY REVIEWS OF THEIR STAFF TO ENSURE THAT THEY'RE IN COMPLIANCE. 
          AND THEN ALSO THAT THE, UM, THE MANAGER IS ALSO MAKING SURE THAT THEY'RE, UM, UH, THE SUPERVISORS ARE MAKING SURE THAT THEY'RE MEETING WITH THEIR STAFF REGARDING THE RE-INSPECTIONS. 
          AND SO WE HAVE ALSO INCLUDED THIS IN THE STAFF EMPLOYEE PERFORMANCE EVALUATIONS. 
          SO NOT ONLY THE SUPERVISORS, BUT ALSO THEIR HEALTH INSPECTORS IN THE FIELD REGARDING THE RE-INSPECTION, VOICING AND FEES. 
          UH, SO OUR STAFF ALSO DID A REVIEW OF THE STANDARD OPERATING PROCEDURES ON MAY 4TH AS WELL. 
          UH, THIS INCLUDES ALL STAFF. 
          AND SO MOVING FORWARD, OUR STAFF WILL BE RUNNING A, UH, FIRST REINSPECTION REPORT ON EACH OTHER'S STAFF. 
          AND THEN ALSO SUPERVISORS WILL BE CONDUCTING QUARTERLY REVIEWS OF THEIR STAFF TO ENSURE THAT THEY'RE, UM, MEETING THE FIRST INSPECTION REPORTS. 
          AND THEN ALSO OUR FISCAL, OUR FISCAL, OUR FISCAL CLERKS AS OF LAST MONTH HAVE STARTED TO DO A WEEKLY RUN ON ANY MISSING REINSPECTION APPLICATIONS. 
          SO WHEN THE FISCAL CLERK SEES A MISSING APPLICATION FOR A REINSPECTION, THEY'LL NOTICE NOTIFY THE SUPERVISOR AND ALSO OUR SANITARIAN MANAGER THAT THERE'S A, A MISSING APPLICATION FOR REINSPECTION. 
          AND THEN FINALLY, REGARDING THE USER ACCESS. 
          UH, SO EFFECTIVE APRIL OF THIS YEAR. 
          SO WE HAVE NOW AN ASSIGNED STAFF PERSON WHO'S NOW IN CHARGE OF MAKING SURE THAT THEY'RE LOOKING AT THE USER ACCESS FOR ALL OF OUR MEMBERS, AND THEN ALSO MAKING SURE THAT THEY'RE NOTIFYING OUR SANITARY MANAGER EVERY MONTH ABOUT WHO HAS ACCESS AND WHO'S BEEN TAKING OFF THE, UH, THE USER ACCESS GROUP AS WELL. 
          UH, IN ADDITION, UH, TO THE MONTHLY REPORT, WE HAVE OUR SUPERVISORS WHO WILL BE THEN ALSO REPORTING TO THE SANITARY MANAGER ON A QUARTERLY AND ALSO ANNUAL REVIEW OF ALL STAFF WHO HAVE LEFT THE HEALTH DEPARTMENT AND MAKING SURE THAT THEIR ACCESS HAS BEEN REMOVED FOR ALL THE SYSTEMS THAT WE HAVE FOR, UM, FOR OUR HEALTH INSPECTORS. 
          UH, SO THIS CONCLUDES SORT OF THE REVIEW OF WHAT WE DID WITH, UH, KEVIN'S TEAM IN ENSURING THAT THERE WERE PERFORMANCE IMPROVEMENT MEASURES IN PLACE. 
          AND LIKE I SAID, WE STARTED ON THESE IMMEDIATELY AS, AS SOON AS WE GOT THE REPORT TO MAKE SURE THAT, UH, WE'RE COMPLYING WITH THE, UH, WITH THE REPORT. 
          GREAT. 
          THANK YOU VERY MUCH. 
          UM, JUST OUTTA CURIOSITY, THE REINSPECTION, HOW MUCH IS A REINSPECTION FEE? $103. 
          OKAY. 
          HAS THAT CHANGED ANYTIME LATELY, OR HAS IT ALWAYS BEEN? IT, IT'S BEEN AT THAT AMOUNT FOR QUITE A WHILE ALREADY. 
          OKAY. 
          UH, ONE OF THE THINGS THAT WE'RE CURRENTLY LOOKING AT IS, UH, SMALL BUSINESSES OR SMALL RESTAURANTS, AND THEN ALSO HOW MANY OF THOSE ARE, HAVE HAD A REINSPECTION OVER THE LAST YEAR. 
          SO WE CAN LOOK AND SEE IF THERE'S A DISPROPORTIONATE REINSPECTION FEE FOR SMALLER BUSINESSES. 
          RIGHT. 
          LIKE RESTAURANTS. 
          SO THEN WE CAN GO BACK AND REVISIT, UH, THE CITY ORDINANCE TO SEE IF WE NEED TO MAKE AN ADJUSTMENT THERE. 
          GREAT. 
          YEAH. 
          I, I WAS JUST, YOU KNOW, RIGHT NOW WITH THE TROUBLES THAT EVERYBODY IS HAVING, UM, YEAH, IT, I THINK WE OUGHT TO TAKE ANOTHER LOOK AT THAT. 
          WILL DO. 
          AND, AND SEE IF WE CAN HELP FOLKS OUT A LITTLE BIT THERE. 
          BUT, UH, OKAY. 
          UM, AND, AND THIS IS REALLY MAYBE FOR MARIA, THANKS FOR COMING IN. 
          GOT A COMMENT. 
          ONE OF THE, ONE OF THE, WHAT WE SEE ON A LOT OF AUDIT REPORTS IS ABOUT ACCESS, YOU KNOW, COMPUTER A, THAT JUST SEEMS TO POP UP ALL THE TIME. 
          ARE WE DOING ANYTHING ACROSS THE BOARD TO GET OUT THE WORD AND CHECK ALL OF OUR DEPARTMENTS AND SEEING, HEY, WE GOT AN ISSUE HERE, LET'S, LET'S CLEAN IT UP, CHAIRMAN, THAT'LL ACTUALLY BE ME. 
          UH, SO YES, WE, CRAIG AND I HAVE TALKED ABOUT THAT THIS IS AN ISSUE THAT WE HAVE HAD COME UP ON SEVERAL AUDITS AND WE ARE LOOKING AT, UM, USE YOUR ACCESS ACROSS THE CITY. 
          YOU KNOW, ONE OF OUR CHALLENGES IS WE RUN A LARGE NUMBER OF SYSTEMS AND, YOU KNOW, ONE OF OUR STRATEGIES HAS BEEN OVER THE PAST SEVERAL YEARS TO CONTINUE TO TRY TO MOVE THOSE TO, UH, A SMALLER NUMBER OF PLATFORMS, WHICH HELP US MANAGE THAT A LITTLE BIT BETTER. 
          BUT WE ARE ESTABLISHING PROCESSES TO MAKE SURE THAT WITH OUR SYSTEMS, WE ARE DOING PERIODIC REVIEWS TO ENSURE THAT WE ARE HAVING APPROPRIATE ACCESS. 
          SO MY GOAL IS TO HAVE KEVIN STANDING AT THE PODIUM, UH, NOT HAVING ANY FINDINGS AROUND USER ACCESS. 
          SO THAT IS WHAT WE'RE WORKING ON. 
          [00:50:01]
OKAY. 
          KEVIN, DID YOU HAVE SOMETHING? YES, SIR. 
          AND JUST TO EXPAND UPON THAT, UH, YEAH, MY GOAL IS TO ALSO HAVE LESS OF THE SECURE, THE USER ACCESS FINDINGS. 
          YES. 
          THEY POP UP A LOT. 
          I WILL SAY THAT FOR OUR MAJOR SYSTEMS, THE CITYWIDE SYSTEMS SUCH AS SS A P, SUCH AS WINDOWS USER, UH, ACCESS EMAIL, THOSE SYSTEMS THAT ALMOST EVERYBODY HAS, THERE'S A PROCESS WHEN THEY'RE TERMINATED OR WHEN THEY TRANSFER, UH, BETWEEN DEPARTMENTS GOING THROUGH HR, THAT THOSE SYSTEMS, UH, AND ACCESS IS TAKEN CARE OF TO WHERE WE DON'T HAVE MANY ISSUES AT ALL WITH EXCESSIVE USER ACCESS. 
          IT'S THESE SMALL SYSTEMS THAT ARE USED BY JUST ONE DEPARTMENT OR A PART OF A DEPARTMENT WHERE WE HAVE ACCESS. 
          AND I HAVE HAD MEETINGS WITH BEN, I'VE HAD MEETINGS WITH HR IN SOME OF THE, I'VE HAD MEETINGS WITH SOME DEPARTMENT DIRECTORS WITH MULTIPLE SYSTEMS TO ADDRESS THIS. 
          AND I KNOW SOME HAVE IMPLEMENTED VERY SPECIFIC PROCEDURES TO ADDRESS THIS. 
          SO I CERTAINLY EXPECT THAT THIS, THE NUMBERS WILL HOPEFULLY START TO GO DOWN, BUT WE ARE, WE ARE WORKING ON IT AND OBVIOUSLY WE'VE SEEN THAT TREND FOR, FOR A LITTLE BIT TOO LONG. 
          AND WE ARE WORKING WITH MULTIPLE DEPARTMENTS. 
          GREAT. 
          THANK Y'ALL. 
          ALRIGHT. 
          UM, CAN WE GET A MOTION TO ACCEPT THIS AUDIT REPORT IN SECOND? OKAY, GREAT. 
          UH, ALL THOSE IN FAVOR SAY AYE. 
          AYE. 
          ALRIGHT, GREAT. 
          UM, 
          [Staff Briefing
 ]
ALRIGHT. 
          I THINK WE GOT A STAFF BRIEFING HERE ON 15, RIGHT? YES, SIR. 
          CHAIRMAN, THIS IS A STAFF BRIEFING ONLY. 
          UH, THIS PROCUREMENT THAT WE'RE GONNA COVER IN ITEM 15, UH, DOES NOT ACTUALLY MEET THE DEFINITION OF HIGH PROFILE, BUT IT'S SOMETHING WE WANTED TO BRING TO THE COMMITTEE. 
          THIS IS A CONTRACT THAT THERE'S BEEN A LOT OF COMMUNITY INTEREST ON. 
          SO WHAT WE WANNA DO IS BRIEF YOU ON OUR APPROACH GOING FORWARD, UM, IS GONNA DEAL WITH REALLY TWO DIFFERENT COMPONENTS. 
          IT'S A VERY IMPORTANT PIECE OF EQUIPMENT FOR OUR FIRE DEPARTMENT. 
          WE'RE TALKING ABOUT, UH, DEFIBRILLATE, DEFIBRILLATORS, UM, AND WE'RE TALKING ABOUT A COMPONENT HERE THAT WOULD BE DONE, UH, ESSENTIALLY SOLE SOURCE AND THEN A SECOND, UH, PHASE OF THIS THAT WOULD INCLUDE ALL THE X ACCESSORIES, THE THINGS THAT GO ALONG WITH THAT DEFIBRILLATOR THAT WOULD BE A COMPETITIVE PROCESS. 
          UH, SO WE'VE GOT A BRIEFING FOR YOU, UH, THIS MORNING THAT WE WANT TO COVER WITH YOU. 
          I'M GONNA ASK OUR FIRE CHIEF, UH, CHARLES HOOD TO COME UP AND, AND START THAT BRIEFING OFF. 
          OKAY. 
          YEAH, LET'S, LET'S DO THAT. 
          AND THEN, UH, AFTER THE PRESENTATION, WE, UH, WE HAVE SOME FOLKS SIGNED UP TO SPEAK AND WE WILL LISTEN TO THAT AND THEN WE'LL GET ON WITH A DISCUSSION. 
          GOOD AFTERNOON, MR. CHAIR. 
          HI CHIEF. 
          HOW ARE YOU? CHIEF? CHIEF, ABSOLUTELY. 
          GREAT. 
          WONDERFUL. 
          AND MEMBERS OF THE, UH, COMMITTEE, IT'S GOOD TO BE HERE THIS MORNING. 
          UH, WE'RE GONNA TAG TEAM THIS WITH AARON MCGOWAN, WHO'S MY SUPPLY CHAIN MANAGER. 
          I'M DO THE FIRST HALF OF THE PRESENTATION, THEN HE'LL COME UP AND, UH, FOLLOW ME. 
          THEN WE'LL BE PREPARED TO ANSWER ANY QUESTIONS AFTERWARDS. 
          SO, UH, SAN ANTONIO FIRE DEPARTMENT, WE ARE ON ALL HAZARDS DEPARTMENTS. 
          MOST ON COUNCIL HAVE ALREADY HEARD THIS. 
          BUT FOR YOU, MR. VINNO, JUST TO BRING YOU SOME CONTEXT TO WHAT WE DO, WE'RE IN ALL HAZARDS, FIRE BASED E M S SYSTEM. 
          WE WERE, UM, VOTED THE FINEST E M S SYSTEM IN 2020 AND WON THE CONGRESSIONAL, UH, FIRE SERVICE AWARD IN 21. 
          SO WE ARE A HIGH FUNCTIONING ONE OF THE FINEST DEPARTMENTS IN THE COUNTRY. 
          SO WE RESPOND TO ABOUT 770,000 MEDICAL INCIDENTS EVERY SINGLE YEAR. 
          AND, UH, WE RESPOND TO THOSE ON AMBULANCES, FIRE TRUCKS, PLATFORMS, HEAVY RESCUES, UH, ANYTHING THAT'S RED, WE RESPOND TO MEDICAL EMERGENCIES. 
          AND SO WE HAVE A MULTIFUNCTIONAL CAR, UH, CARDIAC DEFIBRILLATOR THAT WE USE AND WE CARRY ON EVERY UNIT. 
          UH, WHAT YOU SEE IN THE CORNERBACK HERE IS AUTOMATIC EXTERNAL DEFIBRILLATOR. 
          YOU'RE GONNA SEE THAT AT WALMART. 
          YOU'RE GONNA SEE IT AT THE AIRPORT, YOU'RE GONNA SEE IT HOPEFULLY ALL OVER THE PLACE. 
          THAT'S FOR SOMEONE THAT COLLAPSES AND HAS A CARDIAC ARREST. 
          WE CAN DEFIBRILLATE THEM OR BYSTANDERS, CIVILIANS CAN DEFIBRILLATE THEM. 
          SO WHAT WE USE HERE THOUGH IS A, UM, BASICALLY A 12 LEAD MONITORING DEVICE. 
          AND SO AS YOU CAN SEE ON THE PICTURES THERE, UM, SOME OF OUR, OUR MEMBERS WORKING. 
          BUT SO THAT THIS DEVICE BASICALLY IT MONITORS THE BLOOD PRESSURE WITH A BLOOD PRESSURE CUFF. 
          IT MONITORS THEIR PULSE DOXIMITY, WHICH IS THE OXYGENATION AND THEIR HEART RATE. 
          AND MORE IMPORTANTLY, IT ALLOWS US TO INTERPRET, UH, E K G ARRHYTHMIAS. 
          SO WE'RE BRINGING AN I C U TO YOUR LIVING ROOM OR TO YOUR PLACE OF WORK OR IN THE MIDDLE OF AN INTERSECTION WITH 49 MEDICATIONS, 10 OF THOSE CARDIAC. 
          SO TO HAVE THE ABILITY TO INTERPRET A E K G TO FIGURE OUT WHETHER IT'S BRADYCARDIC OR SUBVENTRICULAR TACHYCARDIA, WE TREAT THOSE JUST LIKE AN ER WOULD. 
          SO, UM, THE CUSTOMERS ARE GETTING A HIGH FUNCTIONING E M S SERVICE THAT IS REALLY TAKING GOOD CARE OF 'EM. 
          SO WE WENT TO THE, UH, ZOL IN 2013. 
          IT WAS A COMPETITIVE BID AT THE TIME THROUGH PHILLIPS AND PHYSIO CONTROL. 
          WE HAVE A TOOL AND UH, EQUIPMENT COMMITTEE, WHICH IS ALSO IS LABOR MANAGEMENT AND ALSO COMPRISED OF OUR MEDICAL DIRECTORS WHO WE WORK OFF OF THEIR LICENSE. 
          SO ZOL WAS THE CHOICE, UH, WHEN WE WENT TO IT. 
          ZOL IS USED BY LA COUNTY, UM, SAN BERNARDINO COUNTY, DETROIT, 
          [00:55:01]
KANSAS CITY, TORONTO, CLEVELAND, UH, AUSTIN. 
          A LOT OF BIG DEPARTMENTS USE THE ZOL. 
          SO IT COMES, UM, VERY HIGHLY RECOMMENDED AND WE'RE EXTREMELY HAPPY WITH IT. 
          SO YOU SEE THE ZOL MONITOR THAT'S SITTING ON THE, THE CORNER OF A FIRETRUCK RIGHT THERE. 
          AND THAT'S A 12 LEAD. 
          SO A 12 LEAD E K G IS GOING TO GIVE YOU AN OPPORTUNITY TO HAVE 12 VIEWS OF THE HEART. 
          I CAN FIGURE OUT WHETHER YOU'RE HAVING AN MI, WHETHER IT'S ANTERIOR WALL, INFERIOR WALL, WHERE IT IS. 
          AND THAT'S GONNA ALLOW US TO EITHER TAKE YOU TO A CENTER TO WHERE YOU MAY BE ABLE TO GET, UM, A DIFFERENT TYPE OF CARE OR ALLOWS US TO GIVE MEDICATIONS. 
          WHEN WE LOOK AT THE ARRHYTHMIA, OUR MEDICAL DIRECTORS ARE ALSO LOOKING AT THE SAME THING THAT WE'RE LOOKING AT SO WE CAN GET ADDITIONAL GUIDES AND DIRECTION FROM THEM. 
          A COUPLE OF THE OTHER PIECES OF EQUIPMENT ON THE OVERVIEW THAT YOU SEE IS A THREE LEAD DEFIBRILLATOR. 
          UM, YEARS AGO THAT WAS ALL WE CARRY ON EVERY SINGLE FIRETRUCK. 
          AND SO NOW WE DO HAVE THREE LEAD AEDS, BUT THEY'RE ON OUR SQUADS, OUR SMALL PICKUP TRUCK UNITS. 
          UM, ALSO YOU SEE A PORTABLE VENTILATOR, WHICH, UM, WE HAVE THOSE ON OUR E M SS UNITS AND YOU'VE SEEN IN THE MOVIES OR TV WHERE THEY'RE PUMPING THE BIG FOOTBALL, THEY'RE GIVING AIR. 
          WE CAN ACTUALLY SET THAT AND, UH, GIVE THEM THE PROPER VENTILATION THAT THEY NEED. 
          AND YOU LOOK AT THE CABLE. 
          SO THESE ARE DISPOSABLE AND IT COMES IN, COMES IN SETS OF THREES. 
          AND SO YOU SEE THE BLOOD PRESSURE CUFF. 
          UM, BACK IN THE DAY WE'D HAVE TO WASH THIS THING OFF. 
          WE HAD ONE FOR ADULTS, ONE FOR OBESE, AND ONE FOR KIDS. 
          NOW THESE ARE DISPOSABLE IF WE NEED TO. 
          UH, THE, THE, THE, UH, PULSE OXIMETER THAT YOU SEE BELOW AND ALL THE CABLES, THEY ARE DISPOSABLE EVERY TIME WE USE THEM. 
          WE MAY NOT DISPOSE OF THEM DEPENDING ON THE PATIENT, BUT IF THE PATIENT'S CONTAMINATED, IF THERE'S BLOOD, ANYTHING LIKE THAT, THESE ARE DISPOSABLE. 
          SO AGAIN, EXTREMELY HAPPY WITH THE PRODUCT AND, UM, I'M GOING TO BRING ERIC UP AND I'M SO PROUD OF HIM 'CAUSE HE MANAGES, UH, INVENTORY FROM SKILL TO FIRE TRUCKS, INCLUDING A E D. 
          SO HE'S GOING TO TAKE OVER RIGHT NOW AND WE'LL BE READY TO ANSWER QUESTIONS. 
          ALRIGHT, THANK YOU CHIEF. 
          UH, MY NAME'S AR GOWAN. 
          I'M THE, UH, SAN ANTONIO FIRE DEPARTMENT SUPPLY CHAIN MANAGER. 
          UM, LIKE CHIEF HOOD SAID, UH, I'LL GO THROUGH THE SOLICITATION DETAILS. 
          UM, SO THIS SOLICITATE, WELL, THERE'LL BE TWO SOLICITATIONS, UM, LIKE MR. GELLE SAID, UH, ONE FOR THE EQUIPMENT AND ONE FOR THE DISPOSABLE ACCESSORIES THAT GO WITH THE EQUIPMENT. 
          SO YOU COULD SEE ON THE SCREEN THERE, THAT'S THE, THE 12 E MONITOR, THE ACCESSORIES ON THE PREVIOUS SLIDE. 
          UM, THE EQUIPMENT IS GOING TO BE A, UH, PROPRIETARY TO ZOL. 
          THE, THE MANUFACTURER, THEY, UM, ARE SOLE SOURCE FOR THIS PRODUCT. 
          AND THEN THE ACCESSORIES, ALL THE CABLES AND BLOOD PRESSURE CUFFS, CHIEF HOOD TALKED ABOUT THAT IS GONNA BE, UH, PUT OUT THROUGH AN R F O COMPETITIVE BID. 
          SO LOOKING AT THE, UH, PROPERTY, UH, THE PROPRIETARY EQUIPMENT, UH, SOLICITATION TYPE WILL BE AN R F O TO TO Z THREE YEAR WITH TWO ONE YEAR EXTENSIONS. 
          UM, ESTIMATED VALUE IS 1.4 MILLION ANNUALLY, 6.8 TOTAL. 
          UH, THE CURRENT CONTRACT RUNS THROUGH THE END OF OUR FISCAL YEAR. 
          UH, THIS WILL INCLUDE THE MONITOR, THE ADS, UH, THE VENTILATORS, ALL THE EQUIPMENT THAT CHIEF HAD TALKED ABOUT THERE. 
          SO YOU CAN SEE, HERE'S JUST A LIST OF SOME OF THE ITEMS THERE AND A RECAP OF THE, UH, THE TERM, THE CONTRACT TERM. 
          SO THIS IS A SOLE SOURCE TO, UH, SO THE LOCAL PREFERENCE AND VETA PROGRAMS, UH, AND FINANCIAL AUDIT STATEMENTS ARE NOT REQUIRED. 
          MOVING ON TO THE Z ACCESSORIES. 
          UM, SO THIS IS GOING TO BE A COMPETITIVE R F O, UH, THREE YEAR TERM WITH TWO ONE YEAR EXTENSIONS, UM, ESTIMATED 1.1 MILLION ANNUALLY, 5.5, UH, TOTAL. 
          AND THIS CONTRACT, AGAIN, ALSO EXPIRES THROUGH THE END OF OUR FISCAL YEAR. 
          AGAIN, A LITTLE RECAP OF THE ACCESSORIES. 
          UH, THE LIST OF THE ACCESSORIES, ABOUT A MILLION DOLLARS ANNUALLY. 
          THESE ARE, LIKE CHIEF HOOD SAID, DISPOSABLE USES BLOOD PRESSURE CUFFS, CABLES, THEY GET BLOODY, THEY GET SOILED. 
          WE, WE, WE INVENTORY THOSE AND EVERY STATION INVENTORY IS THESE. 
          SO JUST TO KIND OF GIVE YOU AN IDEA OF THE ACCESSORIES, UM, THE MAJORITY OF THE ACCESSORIES ARE USED ON THE XER. 
          UH, SOME OF THE ITEMS ARE USED ON THE AEDS. 
          WE HAVE A RESCUE C P R, WHICH IS A C P R PUMP, AND THE VENTILATORS, UM, WE CAN KIND OF GO THROUGH MAJORITY. 
          85% OF THE, THE CONTRACT IS THE, THE 12 LEAD ACCESSORIES. 
          'CAUSE WE USE THAT ON EVERY MEDICAL RUN. 
          SO THE OUTREACH ON THE ACCESSORIES, UH, YOU COULD SEE THERE'S FOUR N I G P CODES. 
          UH, THE CENTRAL VENDOR REGISTRY, UM, SHOWS 157, UM, WILL BE BIDDING OUT THROUGH, LIKE I SAID, A COMPETITIVE R F O. 
          [01:00:01]
SO ON THE ACCESSORIES, THE LOCAL PREFERENCE PROGRAM IS APPLICABLE. 
          UH, THE VETERAN OWNED SMALL BUSINESS PROGRAM IS NOT, UM, NO FINANCIAL STATEMENTS. 
          AND, UH, THE SMALL BUSINESS OFFICE AND FINANCE AND FIRE HAVE AGREED ON A 15% SUB BETA. 
          I P I. 
          HERE'S A LIST OF THE GOAL SETTING COMMITTEE MEMBERS, THE 15%. 
          UH, AND AGAIN, JUST TO RECAP, UH, THE TWO SOLICITATIONS. 
          ONE WILL BE THE EQUIPMENT, HARDWARE, THE SOLE SOURCE, AND THE ACCESSORIES. 
          A COMPETITIVE BID, UH, THIS WILL BE BID ON A LINE ITEM BASIS. 
          UH, PROMOTES FAIR AND OPEN COMPETITION WITH THE 15%, UH, SUBCONTRACTING GOAL AND THE 3% LOCAL PREFERENCE PROGRAM. 
          HERE'S OUR TENTATIVE TIMELINE FOR THE SOLICITATIONS. 
          UH, WE ARE AT THE SOLICITATION BRIEFING NOW ON JUNE 3RD. 
          UH, THE PRE-SUBMIT CONFERENCE IS SET FOR JUNE 15TH. 
          UH, QUESTIONS ON THE ON THE BID WILL BE ACCEPTED THROUGH JUNE 21ST, THE DUE DATE OF JULY 11TH. 
          THE POST SOLICITATION, UH, REVIEW WILL BE COMPLETED BY JULY 31ST. 
          AND THEN WE'LL COME BACK TO THE COMMITTEE HERE ON AUGUST 24TH WITH THE, UH, RESULTS OF THE BID, UM, ANTICIPATION COUNCIL DATE SEPTEMBER 8TH, AND THE NEW CONTRACT STARTING, UH, THE BEGINNING OF THE FISCAL YEAR IN F Y 23. 
          ALRIGHT, THANK YOU. 
          GREAT. 
          THANK YOU VERY MUCH. 
          UM, WHAT I'M GONNA DO IS, UM, UM, WE'VE GOT SEVERAL PEOPLE SIGNED UP TO SPEAK, AND WE'LL TAKE THOSE FIRST AND THEN WE'LL, WE'LL, IF WE GOT ADDITIONAL QUESTIONS, WE'LL BRING Y'ALL BACK UP AFTERWARDS. 
          SO WE'LL START WITH, UH, MS. GONZALEZ. 
          AND WE GOT ABOUT ABOUT THREE MINUTES ON, ON EACH, FOR EACH SPEAKER. 
          THANK YOU, UH, COUNCILMAN, UH, PERRY, AND EVERYBODY HERE. 
          MY NAME IS JANE GONZALEZ. 
          I AM THE OWNER OF MET WHEELS INCORPORATED 2017. 
          THIS CONTRACT WITH Z WITH THE DE FAIL BIDDERS WAS VERY CONTENTIOUS BECAUSE THEY DID NOT WANNA BE NICE. 
          THEY DIDN'T WANNA PLAY NICE IN THE SANDBOX. 
          THEY TOLD MY BUSINESS, STAND DOWN, OR THERE'S GONNA BE CONSEQUENCES. 
          I MADE THE DECISION THAT IT WAS APPROPRIATE FOR ME NOT TO STAND DOWN AND STAND UP. 
          AND WE WON A CONTRACT RIGHT NOW, ZOE'S STILL PUNISHING ME, AND YOU SAW THOSE LINE ITEMS. ONE THIRD OF ALL THOSE LINE ITEMS ARE GOING TO BE ZO, WHICH NOW IS GONNA PUT ME IN A VERY PRECARIOUS SITUATION HOW TO SOURCE. 
          UM, I'VE WORKED VERY DILIGENTLY ON THIS CONTRACT, AND WE WERE ABLE TO SUCCEEDED WORKING VERY HARD WITH ERIC. 
          ERIC. 
          UH, WE'VE CREATED REALLY GREAT TEAMWORK, AND WE DID THIS DESPITE TWO YEARS OF C O V I D AND LAST YEAR WAS DIAGNOSED WITH UTERINE SSS CARCINOMA. 
          I JUST FINISHED CHEMO AND WE WERE ABLE TO DO THAT WITHOUT SKIPPING ONE BEAT. 
          NOW, LOW BIT, I HAVE AN ISSUE WITH THE, THE LOW BIT, AND HERE'S HUSBAND PAT P AZZ. 
          YOU HEARD ME TALKING A LOT ABOUT THIS. 
          WHAT HAPPENS IS THAT WE HAVE MICRO COMPANIES, STARTUPS, TEENAGE COMPANIES, EXPERIENCE NON-EXPERIENCED, KNOWLEDGEABLE, NON KNOWLEDGEABLE DISCERNED, NOT DISCERNED DO THEY KNOW THE ECONOMY, NOT THE ECONOMY LOGISTICS. 
          WE THROW THEM ALL RIGHT THERE INTO THAT RING. 
          AND THEN WE'RE ALL FIGHTING LIKE CRAZY, ALL FOR THE, FOR THE LOW BID. 
          ALL OF US ARE FIGHTING THERE. 
          AND SO WHAT THAT DOES IS THAT WE ARE NEVER ABLE TO SCALE OUR COMPANIES. 
          COUNCILMAN RODRIGUEZ, MY COMPANY'S IN YOUR DISTRICT. 
          SO THAT RIGHT NOW, BECAUSE WE'RE DOING IT LOW BID AS OPPOSED TO A BEST VALUE, WE HEARD EARLIER ABOUT SUB BETA, THIS CONTRACT FITS A S BETA REQUIREMENT. 
          SO WHEN WE ASK OURSELVES, WHY DON'T WE SCALE? HOW COME WE HAVEN'T HAD PROBLEMS SCALING OUR COMPANIES WITH THIS AS A PRIME EXAMPLE? THE REASON WHY WE TAKE THE TEENAGE COMPANIES AND THEY'RE STUCK IN THE MIDDLE FIGHTING BETWEEN THE BULLIES, THE BIG BOYS, AND THEN ALSO DOWN HERE FIGHTING AGAINST THE BABIES AND THE MICROS. 
          AND WE DON'T GET ANYWHERE. 
          YOU KNOW? SO MY QUESTION TO YOU IS THIS, UH, THIS, UH, SOLICITATION TO ME CREATES, UH, AN ISSUE FOR YOU TO CONSIDER. 
          IT'S YOUR THOUGHTS. 
          ARE WE WILLING TO RUN THE RISK OF LOSING A SWIM BEE THAT HAS THE PRIME, THE MILLION DOLLARS CIRCULATE IN YOUR DISTRICT? COUNCILMAN RODRIGUEZ, I, MY AVERAGE HOURLY WEIGHT IS $20 AN HOUR AND WE'RE ABLE TO KEEP EMPLOYED DURING C O V I D. 
          ARE WE WILLING TO WHISK A HUNDRED PERCENT OF THAT DOWN TO 15, 150? ARE WE WILLING TO, TO, TO DO THAT DESPITE ALL THESE CHALLENGES? SO MY RECOMMENDATION IS THAT I REALLY THINK THIS, THIS SHOULD BE CONSIDERED TO BE DONE AS A, WHICH A BETA POINTS AND NOT A LOW BIT. 
          WE'RE NEVER GONNA BE ABLE TO MAKE A DIFFERENCE IN THIS COMMUNITY AND ESPECIALLY THOSE DISTRESSED COMMUNITIES IF WE DON'T SCALE UP OUR TEENAGE COMPANIES. 
          THANK YOU. 
          THANK YOU, MS. GONZALEZ. 
          MS. CORILLO, 
          [01:05:04]
THANK YOU COUNSEL. 
          UM, JULISA CARELLO, UM, WANTED JUST TO SHARE THAT, UM, AS A BUSINESS OWNER, WHAT, WHAT, WHEN I SAW THIS COME OUT AND, AND CHIEF, WE, WE SUPPORT EVERYTHING THAT YOU'RE DOING. 
          WE, WE LOVE THAT YOU'RE THERE TO HELP US, RIGHT? BUT WE'RE NOT HERE TO TALK ABOUT TAKING ANYTHING AWAY. 
          WE WANT HIM TO GET WHAT HE WANTS. 
          WE'RE TALKING ABOUT THE PROCESS THAT IT IS FOR BUYING. 
          YOU HOLD THE PURSE, YOU HAVE THE MONEY, YOU CAN DETERMINE THE PROCESS THAT'S GOING TO BE USED. 
          AND I HAVE A PROBLEM WHEN WE'RE SOLE SOURCING TO A LARGE MANUFACTURER THAT'S OUTTA TOWN. 
          WHEN I HAVE NEVER SEEN THE CITY SOLE SOURCE, A SMALL BUSINESS CONTRACT EVER. 
          WE'RE BASICALLY SAYING, GIVE US YOUR BEST PRICE. 
          Z WE KNOW WE WANT YOUR Z PRODUCTS. 
          GIVE US YOUR BEST PRICE. 
          BUT WE'RE GOING TO THE SMALL BUSINESS AND SAY, GIVE US YOUR CHEAPEST PRICE. 
          YOUR CHEAPEST, CHEAPEST PRICE. 
          THAT'S WHAT WE WANT FROM YOU AS A SMALL BUSINESS, WHICH AGAIN, DOES NOT GROW ANYBODY. 
          UM, WHAT I WOULD LIKE TO SEE IS THAT WE ACTUALLY ARE GOING TO CREATE SOME KIND OF CAPACITY BUILDING WITH LOCAL PREFERENCE. 
          THAT WE REQUIRE THESE COMPANIES THAT ARE COMING IN FROM OUTTA TOWN, THAT THEY COME IN AND BUILD CAPACITY WITH OUR LOCAL COMPANIES. 
          THEY CAN START SELLING THEIR PRODUCTS THROUGH THE LOCAL COMPANIES IF THEY CHOOSE TO. 
          Z CHOOSES TO CUT OUT MED WHEELS AND SAY, I'M NOT SELLING MY PRODUCTS TO YOU. 
          AND YOU'RE GOING TO ALLOW THAT TO CONTINUE TO HAPPEN IF YOU ALLOW THEM TO SOLE SOURCE DIRECTLY. 
          THAT IS NOT ACCEPTABLE FOR YOUR SMALL BUSINESS COMMUNITY. 
          IT IS NOT ACCEPTABLE TO ME. 
          IT IS NOT ACCEPTABLE TO THE COMMUNITY THAT CANNOT COME IN HERE AND SPEAK BECAUSE THEY'RE RUNNING THEIR BUSINESSES. 
          IT IS NOT. 
          RIGHT. 
          THE OTHER THING THAT IS NOT RIGHT IS THAT THE LOW BID APPROACH FOR YOUR BUYING POWER FOR YOUR SMALL BUSINESSES, IF YOU WANT TO GROW THEM, GET AWAY FROM THIS LOW BID APPROACH. 
          IT DOES NOT GROW ANYBODY BEING THE CHEAPEST IN TOWN. 
          YOU CANNOT BE THE CHEAPEST IN TOWN AND PROVIDE HEALTH BENEFITS. 
          YOU CANNOT PROVIDE ANY, ANY TYPE OF DAYS OFF EVERYTHING THAT YOU GUYS FIGHT FOR, FOR THE COMMUNITY, ESPECIALLY IN HIGH POVERTY AREAS. 
          YOU GOTTA GET AWAY FROM THE LOW BID APPROACH 'CAUSE IT DOES NOT HELP ANYBODY. 
          THANK YOU SO MUCH. 
          THANK YOU VERY MUCH MA'AM. 
          UM, MR. WILSON. 
          GOOD AFTERNOON, MR. CHAIRMAN AND, UH, OTHER COUNCIL PERSONS HERE TODAY. 
          AND TO EVERYONE IN ATTENDANCE, MY NAME IS FLOYD WILSON. 
          AND JUST A LITTLE BIT OF BACKGROUND, JUST, I'M A RETIRED FROST BANKER AFTER 45 YEARS AND I DID COMMERCIAL AND SMALL BUSINESS LENDING, WORKING A LOT PRIMARILY WITH QUIMBY'S BECAUSE I LIKE TO HELP. 
          I'M ALSO A FOUND MEMBER OF THE FAIR CONTRACTING COALITION HERE IN SAN ANTONIO THAT FOR SOME OF YOU WHO ARE MAYBE NEW TO THE COUNCIL AND MAY NOT BE AWARE, FIVE YEARS AGO THERE WAS AN EXTREMELY HISTORICAL EFFORT MADE TO FOCUS ON AN AREA THAT'S SIGNIFICANT TO SWIM BEE'S. 
          THAT BEING THE SAME. 
          IRONICALLY THE SAME CONTRACT WITH Z WAS REVIEWED FOR DB BUNDLING. 
          THE OPPORTUNITY WAS AVAILED TO MS. GONZALEZ AND HER COMPANY MATT WILLS. 
          SO NOW FIVE YEARS, YOU KNOW, WE, WE, UH, FAST FORWARD WE SEE WHAT ONE OF THE BENEFITS IS. 
          SHE NOW HAS THE EXPERIENCE OF PERFORMING ON THAT CONTRACT AFTER THAT PERIOD OF TIME. 
          ABUNDANTLY IS VERY SIGNIFICANT TO OUR SMALL BUSINESSES HERE IN SAN ANTONIO, WHICH WE ALL WANNA WORK WITH AND SUPPORT AND HELP THEM GROW. 
          THAT CONTRACT HAD A LITTLE BIT OF CONTROVERSY. 
          THE ORIGINAL CONTRACT THAT WAS LET, UH, TO MET WHEELS AT THE TIME IT WAS ABOUT $800,000. 
          IT GOT REDUCED BY 30%. 
          IT'S HARD FOR A STRUGGLING SECOND STAGE COMPANY TO REALLY GROW AND PROJECT WHEN WE ARE HAVING A CONTRACT THAT'S ASSIGNED AND THEN ALL OF A SUDDEN WE REALIZE IN THE MIDST OF THAT CONTRACT THAT IT'S REDUCED SUBSTANTIALLY. 
          THAT'S A BIG DEAL FOR LOCAL SMALL BUSINESS. 
          BUT WE DO APPRECIATE THE OPPORTUNITY TO HAVE IT BEEN DEB BUNDLED. 
          NOW WE FAST FORWARD TO 2022. 
          IT'S THE SAME OLD CONTRACT THAT WE'RE TALKING ABOUT. 
          THE PART NOW IS THAT WE'VE RECOGNIZED THAT THEB BUNDLING IS SIGNIFICANT. 
          WE'VE HAD THE EXPERIENCE OF A LOCAL SMALL BUSINESS THAT'S ACTUALLY PERFORMED ON THE CONTRACT. 
          NOW THE ISSUE SEEMS TO BE, OR THE CHALLENGE MIGHT BE TO COMPLIMENT THE CITY'S DECISION TO WORK WITH ZOL. 
          AND WE UNDERSTAND THE REASON BEING THEY ARE VERY SIGNIFICANT, IMPORTANT, UH, GREAT PROPRIETARY EQUIPMENT AND A GREAT MANUFACTURER. 
          SO THAT RELATIONSHIP IS STRONG. 
          HOW ABOUT WE CONSIDER COMPLIMENTING THAT WITH A PROGRAM THAT IS REALLY GOING TO BE THE BENEFICIAL BENEFIT TO SMALL BUSINESSES HERE IN TOWN BY 
          [01:10:01]
RANKING THEM TO CONSIDER EXPERIENCE, TO EXPERIENCE, TO CONSIDER WHETHER THEY ARE A NEW COMPANY VERSUS A SECOND STAGE COMPANY WHO'S BEEN AROUND. 
          ALLOW EVERYONE TO PARTICIPATE IN THOSE LINE ITEMS WITH YOUR OPPORTUNITIES FOR ALL OF THESE COMPANIES TO GROW. 
          BUT LET'S ALSO CONSIDER EXPERIENCE AND UM, ALSO THE SIZE OF THE COMPANY IN CONSIDERATION. 
          AGAIN, MED WILLS IS A SECOND STAGE COMPANY. 
          THEY HAVE PERFORMED. 
          WE'RE HERE BECAUSE I AM A CONSULTANT NOW, STILL WORKING WITH SMALL BUSINESSES AFTER RETIREMENT. 
          MED WILLS IS ONE OF MY CLIENTS. 
          THANK YOU VERY MUCH FOR YOUR TIME. 
          THANK YOU SIR. 
          ALRIGHT, UM, ARE WE VOTING ON THIS TODAY, BEN? OR IS THIS JUST A BRIEFING? UH, NO SIR. 
          THIS IS JUST A BRIEFING. 
          OKAY. 
          ALRIGHT. 
          UM, WELL, I, I, I GOT A COUPLE OF QUESTIONS. 
          LET'S START WITH, UH, LET'S START WITH S BETA. 
          UM, ABOUT THIS TYPE OF CONTRACT AND HOW WE CAME UP WITH, UM, SOLE SOURCE, UH, VERSUS LAST TIME WAS A, UH, FULL AND OPEN I GUESS. 
          UM, AND THEN WHAT THE SMALL BUSINESS, LET, LET'S SAY THERE'S TWO DIFFERENT PARTS HERE. 
          IT'S THE PIECE OF EQUIPMENT AND THEN ALL THE ACCESSORIES THAT GO ALONG WITH IT. 
          LET'S JUST TALK ABOUT THAT PIECE OF EQUIPMENT. 
          'CAUSE I THINK THAT'S WHAT WE'RE FOCUSING IN ON HERE. 
          UH, WHERE THE ISSUES ARE, WHAT GO THROUGH THAT PROCESS ON HOW Y'ALL PUT THAT TOGETHER. 
          SURE. 
          SO THAT'S PROBABLY ACTUALLY A BETTER QUESTION FOR FINANCE AND FIRE. 
          SO THEY'RE THE ONES THAT MAKE THE SOLE SOURCE DETERMINATION. 
          OKAY. 
          AND THEN THAT COMES TO US AFTERWARDS. 
          ALRIGHT, LET'S DO IT IN THAT ORDER THEN AGAIN. 
          TROY ELLIOTT. 
          UM, DEPUTY C F O, IF I UNDERSTAND YOUR QUESTION, KINDA THE LOGIC WE USE IN THE APPROACH TO ACTUALLY DETERMINING THE PROCUREMENT APPROACH THAT WE TAKE IS FIRST OF ALL, SITTING DOWN WITH THE DEPARTMENT, UM, ON THE ONE FOR THE SOLE SOURCE APPROACH. 
          AND MAYBE STEPPING BACK A LITTLE BIT MORE, UM, I THINK THE CHIEF AND ERIC TALKED ABOUT THIS WHEN WE FIRST DECIDED TO GO WITH ZOLL. 
          BASICALLY THEIR TOOL AND EQUIPMENT COMMITTEE BASICALLY DOES EXTENSIVE TESTING ON, ON LOOKING AT THE DIFFERENT DEFIBRILLATORS. 
          UM, BASED ON THEIR TESTING, THEY COME UP WITH A TOOL OF CHOICE. 
          THAT TOOL OF CHOICE WAS ZOLL. 
          SO WE BROUGHT THAT TO THE COUNCIL BASED ON A PUBLIC SAFETY EXEMPTION SAYING THAT THIS IS THE ONE THAT BENEFITS THE PUBLIC AND THIS IS THE ONE THAT BENEFITS THEM FROM A TRAINING AND STANDARDIZATION AND EVERYTHING ELSE. 
          NOW, AS WE MOVE FORWARD WITH SUBSEQUENT PROCUREMENTS, IT'S NOW A SOLE SOURCE BECAUSE THAT IS THE BRAND OF CHOICE. 
          SO WHEN IT COMES TO THE 12 LEAD DEFIBRILLATORS, SO SOLE BASICALLY WILL NOT, ZOL LIKES TO MAINTAIN THE RELATIONSHIP WITH UM, E M S AND FIRE DEPARTMENTS. 
          THEY DO NOT ALLOW THEIR DISTRIBUTORS TO BASICALLY SELL TO FIRE E M S THROUGH THEIR AGREEMENTS WITH THEIR DISTRIBUTORS. 
          SO IT THEN BECOMES SOLE SOURCED DIRECTLY WITH ZOL FOR THE, THOSE PIECES OF EQUIPMENT THAT THE CHIEF SPOKE ABOUT ON THE SECOND PIECE, LOOKING AT THE ACCESSORIES, IF YOU RECALL THIS AND HAS BEEN MENTIONED, AND AS JANE MENTIONED, THIS DID, UM, RESULT IN A SNOOK AMOUNT OF COMMUNITY INTEREST. 
          UM, BASED ON THAT COMMUNITY INTEREST, WE HAD IT ALL BASICALLY BUNDLED TO ZOL. 
          WE CAME BACK AND BASED ON THE FEEDBACK FROM THE COMMUNITY, WE LOOKED AT THE UN-BUNDLING OPPORTUNITIES AND THAT'S WHERE WE SPLIT THE ACCESSORIES APART, WHERE THERE WAS COMPETITION. 
          UM, THERE ARE OTHER BRANDS OTHER THAN Z THAT CAN COMPETE ON THOSE ACCESSORIES. 
          UM, AND SO WE BASICALLY, UM, WENT DOWN THE PATH OF A COMPETITIVE SOLICITATION BEING SIMILAR TO A LOW BID. 
          THE REASON WHY WE USED A LOW BID WAS, AND THE WAY WE DESIGNED IT IS 'CAUSE WE'RE LOOKING AT THE PRICE. 
          WHEN WE'RE LOOKING AT IT, WE'RE LOOKING AT A PRICE FOR A COMMODITY. 
          THERE'S VERY LITTLE SERVICES AROUND THAT COMMODITY. 
          I MEAN THEY DELIVER IT AND THERE IS A SMALL INVENTORY REQUIREMENT ASSOCIATED WITH IT FOR I THINK FIVE OF THE 35 ITEMS. SO FROM A SERVICES STANDPOINT, WHEN YOU LOOK AT IT, IT REALLY DID NOT LEND ITSELF TO A BEST VALUE OR FOR A R F C S P. 
          SO WHAT WE DID IS WE WENT WITH THE, THE LOW BID APPROACH. 
          NOW TO MAKE IT A LITTLE MORE FLEXIBLE AND TO, UM, OPEN THE DOOR UP FOR THE SMALL BUSINESS COMMUNITY AND FOR LOCALS, WE SIT DOWN WITH MICHAEL AND WE LOOK AT OPPORTUNITIES BASED ON AVAILABILITY FOR, UM, THE SMALL BUSINESSES PERCENTAGE OF SUBCONTRACTING. 
          AND THEY ALSO HAVE THE ABILITY TO SELF PERFORM. 
          THE OTHER THING THAT WE DID ON THIS ONE, UM, THAT'S AVAILABLE UNDER A LOW BID IS WE HAVE THE, THE LOCAL PREFERENCE, WHICH IS 3%. 
          SO BASICALLY WHAT THAT MEANS, IF A SMALL BUSINESS BIDS ON THIS, IF THEY ARE WITHIN 3% OF THE LOW BID PRICE, THEN WE WOULD AWARD TO THEM BASED ON THE COUNCIL POLICIES THAT HAVE BEEN ADOPTED IN THE PAST. 
          UM, A LOCAL PREFERENCE UNDER A BEST VALUE OR AN R 
          [01:15:01]
F C S P IS NOT AVAILABLE BASED ON STATE STATUTE. 
          SO YOU COULD, YOU COULD UM, BASICALLY EVALUATE THEM ON EXPERIENCE, BACKGROUND AND QUALIFICATIONS. 
          THEIR PROPOSED PLAN SUB BETA WITH A LOCAL PIECE WOULD NOT BE AVAILABLE. 
          SO THAT'S KIND OF THE PATH WE WENT DOWN TO BASICALLY IDENTIFY WHAT WAS THE BEST METHOD, UM, TO PROVIDE THE FIRE DEPARTMENT WITH THE DEFIBRILLATORS AND THE ACCESSORIES THAT THEY'RE REQUESTING. 
          OKAY. 
          UM, BUT ON THE LOW BID WE ARE INCLUDING LOCAL PREFERENCE POINTS, NOT POINTS. 
          'CAUSE IT'S ON LOW BID, THERE ARE NO POINTS ON A LOW BID PROCESS. 
          IT'S BASED ON PRICE. 
          SO THEY COME IN AND THEIR PRICES WITHIN 3% OF THE LOW BID. 
          OKAY. 
          THEN WE WOULD AWARD TO THE, UM, THE SMALL BUSINESS. 
          OKAY. 
          UM, ALRIGHT. 
          AND THE SMALL BUSINESS COMMUNITY OR OUR, WHO SET THAT 3% OR IS THAT 3% REALLY FOLLOWS THE EXISTING POLICY ADOPTED BY COUNCIL NOW AND FOLLOWS STATE STATUTE. 
          SO THAT 3% IS THERE. 
          OKAY. 
          SO THAT, ALRIGHT. 
          OKAY. 
          UM, GO INTO A LITTLE BIT ABOUT, OKAY, I KNOW IT'S A PREFERRED PIECE OF EQUIPMENT ON THE DEFIBRILLATORS, BUT WHAT ELSE IS THERE TO JUSTIFY A SOLE SOURCE FOR THAT GOING DIRECTLY TO Z I MEAN, SOLE SOURCE, AND I'LL ASK THE CHIEF OR ERIC TO SPEAK A LITTLE BIT MORE ABOUT IT, BUT THAT IS, SINCE IT'S A BRAND OF CHOICE, THEY ARE UTILIZING THAT PIECE OF EQUIPMENT, UM, UNIVERSALLY ACROSS ALL THEIR APPARATUSES. 
          UM, THEY ALSO HAVE THE TRAINING OF THEIR PERSONNEL ON THAT ONE TYPE OF EQUIPMENT. 
          UM, AND BASED ON THAT EXTENSIVE TESTING THEY DID BEFORE, IT'S A BRAND OF CHOICE. 
          SO BASED ON THAT AND BASED ON STATE STATUTE, WE USE THAT EXEMPTION FOR SOLE SOURCE TO BASICALLY GO DIRECTLY DISSOLVE. 
          OKAY. 
          ANY, ANY, ANYTHING ELSE TO ADD ON WHY WE'RE GOING SOLE SOURCE? I HEAR YOU ABOUT THE CHOICE, YOU KNOW, THAT'S YOUR CHOICE OF THE EQUIPMENT, BUT, UH, OKAY. 
          TRAINING. 
          YES. 
          UH, ANY MODIFICATIONS? I THINK I HEARD SOMETHING ABOUT MODIFYING EQ, UM, TO ACTUALLY SET THE MACHINE IN, IN, UH, UM, THE VEHICLES, THAT KIND OF THING. 
          UH, ANYTHING ELSE THAT WE CAN ADD TO 'EM WHY WE'RE DOING A SOLE SOURCE? SO AGAIN, WE'RE IN CONSTANT, UM, EVALUATION OF EQUIPMENT AND, UM, THERE ARE ONLY TWO OTHER VENDORS OUT THERE. 
          AND, UM, LOOKING AT ONE OF THOSE, UM, IT'S A LOW FUNCTIONING UNIT, BUT AGAIN, THE TRAINING THAT IT WOULD TAKE FOR EACH AND EVERY ONE OF OUR MEMBERS, ABOUT 1800 OF THEM TO GO THROUGH ADDITIONAL TRAINING WITH ANOTHER PIECE OF EQUIPMENT IS TIME CONSUMING. 
          AND, UH, IT'S A BIG CHALLENGE. 
          AND THEN TO GO TO ANOTHER UNIT, WE WOULD NEVER WANT TO HAVE, SAY, HALF OF OUR DEPARTMENT RUNNING ONE DEFIBRILLATOR AND ONE THE OTHER AT THREE IN THE MORNING. 
          YOU WANT THE SAME PIECE OF EQUIPMENT. 
          SO AGAIN, IT IS PREFERRED AND IT WOULD BE A A, A CHALLENGE AND A SETBACK AS FAR AS TRAINING OR LOOKING AT SOMETHING ELSE TO CONFIGURE IN OUR RIGS BECAUSE WHEN WE SPEC OUR VEHICLES, WE SPEC THEM FOR CERTAIN PIECES OF E OF EQUIPMENT. 
          GREAT. 
          UM, OKAY. 
          TOTALLY UNDERSTAND THAT. 
          AND THAT, AND THIS IS, HOW MANY PIECES OF EQUIPMENT ARE WE PURCHASING? WE'RE TALKING 155 DEFIBRILLATORS THAT WE UTILIZE. 
          OKAY. 
          AND THIS IS TO REPLACE ALL 155? NO, SIR. 
          WE GO THROUGH, UH, IT'S A FIVE YEAR, FIVE YEAR REPLACEMENT. 
          I THINK WE TALKED ABOUT THAT YESTERDAY IS FIVE YEARS. 
          OKAY. 
          ALRIGHT. 
          GREAT. 
          THAT'S KIND OF MY QUESTIONS AT THIS POINT. 
          YES SIR. 
          THANK YOU. 
          UM, I'M ACTUALLY INTERESTED, THIS IS ONE OF THE, I THINK THIS IS THE FIRST TIME I'VE HEARD ABOUT THE, UM, 3%, LOOK, IT'S NOT A QUESTION FOR YOU. 
          SORRY. 
          UM, HOW OFTEN DOES A SMALL LOCAL BUSINESS COME WITHIN 3% OF A LOW BID? I'D HAVE TO GO BACK AND GET THAT INFORMATION. 
          I CAN TELL YOU HISTORICALLY WHERE WE SEE IT IS MORE ON THE VEHICLE PURCHASES, UH, BECAUSE OF THE MARGINS. 
          UM, I COULD GO BACK AND GET THAT FOR YOU, BUT HISTORICALLY WE SEE IT IN A FEW AREAS. 
          UM, BUT I DON'T, OFF THE TOP OF MY HEAD, I DON'T KNOW THE NUMBER OF TIMES WE DO IT OR HAVE, UM, UTILIZED THE 3% PRE PREFERENCE. 
          I GUESS I WOULD ARGUE THEN THAT IT'S NOT DOING, UM, IF IT ONLY APPLIES FOR, OR IF IT ONLY REALLY WORKS OUT IN CERTAIN INSTANCES, THEN MAYBE IT'S SOMETHING THAT SHOULD BE EVALUATED. 
          'CAUSE IT IT MIGHT NOT BE DOING WHAT IT'S SUPPOSED TO AND ALL OF THE OTHERS. 
          SO THIS MIGHT BE AN EXAMPLE WHERE, UM, I'M WONDERING, IS IT, SO IT'S A CITY POLICY, NOT STATE. 
          IT, IT ACTUALLY STARTED WITH THE, WITH THE STATE, THE STATE, UM, BASICALLY, UM, MODIFIED STATE STATUTE TO ALLOW A, TO ALLOW A LOCAL PREFERENCE 
          [01:20:01]
ON LOW BID ITEMS. AND IT'S, UM, ACTUALLY UP TO 5% IN SOME INSTANCES IT'S, IT INSTANCES, IT'S, IT DEPENDS ON WHAT TYPE OF PROCUREMENT AND VOLUMES. 
          BUT 3% WAS ADOPTED BY CITY COUNCIL AND THAT'S WHAT WE'RE FOLLOWING. 
          UM, WE ALSO, IN ADDITION TO THE 3%, WE EXPANDED THAT TO DISCRETIONARY WITH THE POINT STRUCTURE. 
          OKAY. 
          COUNCILMAN, CAN I ADD ONE POINT HERE ON, UH, WHAT TROY JUST COVERED? SO THE WAY THAT STATUTE WORKS OR THAT COUNCIL POLICY WORKS IS THAT IF WE ALREADY HAVE A LOCAL VENDOR THAT IS THE LOW BID, THEN WE DON'T HAVE TO APPLY THE 3%. 
          SO WHEN TROY SAID IT HASN'T COME UP, UH, A WHOLE BUNCH, I MEAN WE CAN PULL THE NUMBERS FOR YOU. 
          MANY OF THOSE CASES, WE ALREADY HAVE A LOCAL VENDOR THAT IS THE LOW BID, SO WE DON'T HAVE TO APPLY THAT PERCENTAGE. 
          SO I THINK YOU'D PROBABLY WANNA LOOK AT BOTH OF THOSE. 
          UM, YOU KNOW, THIS PIECE IS REALLY JUST TO PROVIDE A LITTLE BIT OF ADDITIONAL ASSISTANCE IN THE EVENT. 
          YOU HAVE A LOCAL VENDOR THAT IS NOT THE LOW BID. 
          THE LOW BID IS A NON-LOCAL VENDOR, THAT'S WHERE THAT 3% WOULD COME INTO PLAY. 
          BUT THERE ARE MANY INSTANCES WHERE THE LOCAL VENDOR IS THE LOW BID. 
          I WOULD LIKE TO KNOW. 
          SO I THINK THIS IS AN OPPORTUNITY FOR A POLICY DISCUSSION. 
          AND SO I THINK TO ADVISE WHERE I, THE ANGLE AT WHICH I COME FROM, I THINK THE INFORMATION THAT I WILL NEED. 
          SO I'M MAKING A FORMAL REQUEST. 
          UM, I WOULD LIKE TO KNOW WHAT PERCENTAGE OF LOW BIDS ARE LOCAL BUSINESSES. 
          I WOULD LIKE TO KNOW IN THOSE INSTANCES WHERE THEY AREN'T, HOW, WHAT PERCENTAGE ARE, UM, WHAT PERCENTAGE OF THEM COME WITHIN 3%? SO THAT'S TWO, THAT'S TWO THINGS. 
          UM, AND THEN ALSO IF IT WOULD BE POSSIBLE AND WHAT WOULD HAPPEN, WHAT WOULD'VE HAPPENED TO, AND THIS ONE MIGHT TAKE A LITTLE BIT MORE WORK, IS WHAT WOULD THE OUTCOMES HAVE BEEN IF THE PERCENTAGE WAS SEVEN TO 10%? SO HOW MANY BUSINESSES, HOW MANY OF THE LOCAL BUSINESSES WOULD'VE COME WITHIN SEVEN TO 10% OF, UM, OF THE LOW BID? BY WHEN DO YOU THINK I MIGHT BE ABLE TO GET THAT? THE, UM, THE SEVEN TO 10% IS GONNA BE VERY CHALLENGING. 
          'CAUSE WE'RE GONNA HAVE TO GO THROUGH ALL THE PROCUREMENTS INDIVIDUALLY. 
          'CAUSE WE DON'T HAVE, WE DON'T HAVE THE ABILITY TO DO THAT, UM, THROUGH THE SYSTEM. 
          SO THE, THE FIRST PART OF YOUR REQUEST, WE CAN, WE CAN, UM, HAVE THAT INFORMATION FAIRLY QUICKLY. 
          THE SECOND PART, IT'S GONNA TAKE A LITTLE BIT OF TIME. 
          OKAY. 
          ANY IDEA ON HOW MUCH TIME A MONTH? UH, I, I DON'T, I WOULD NEED TO GO BACK AND LOOK AT IT. 
          I DON'T WANT TO COMMIT TO A TIME. 
          I THINK IT'LL PROBABLY BE A LITTLE MORE THAN A MONTH. 
          OKAY. 
          UM, 'CAUSE IT'S A LOT EVERY, WE'D HAVE TO GO THROUGH EVERY LOW BID CONTRACT THAT WE, THAT WE, UM, THAT WE ISSUE. 
          AND IT'D BE A MANUAL PROCESS FROM WHAT TIME TO WHAT TIME DO YOU THINK? OR WHAT YEARS? WE'D PROBABLY DO. 
          I THINK TYPICALLY WHEN WE, WHEN WE LOOK AT YOUR REQUEST, WE DO 'EM FOR A YEAR TO GIVE YOU SOME, YOU KNOW, FULL FISCAL YEAR. 
          SO THAT'S WHAT WE WOULD PROBABLY BE LOOKING AT. 
          OKAY. 
          AND I GUESS FOR THIS PARTICULAR ITEM, WHAT I, WHAT I THINK THE INTENTION OF LOCAL PREFERENCE AND WHAT OUR GOALS OF A COUN AS A COUNCIL AND AS A BODY HAVE CONSISTENTLY BEEN, IS WE WANT TO SEE OUR LOCAL BUSINESSES THRIVE AND WE WANT THEM TO GET OPPORTUNITIES. 
          AND WE RECOGNIZE THAT SOMETIMES THEY'RE NOT ABLE TO GIVE, GIVE US THE BEST PRICE. 
          BUT WHAT THEY ARE ABLE TO GIVE US IS, UM, THEY CREATE JOBS HERE, THEY HAVE WAREHOUSES AND BUSINESSES HERE, THEY'RE LOCATED HERE. 
          AND WE KNOW THAT WHAT WE INVEST IN THEM AS A, AS A BUSINESS COMES BACK TO US. 
          UM, AND THAT THROUGH JOBS, THROUGH PAY, PEOPLE ARE ABLE TO AFFORD, UM, A HIGHER QUALITY OF LIFE AND REALLY TAKE OUR CITY WHERE IT NEEDS TO BE AND WHERE WE ENVISION IT TO BE. 
          UM, AND SO IS THERE A WAY THAT WE CAN MAKE THIS A BEST VALUE CONTRACT RATHER THAN LOW BID OR BEST PRICE? I GUESS, IN MY OPINION, IT REALLY DOESN'T LEND ITSELF TO A BEST VALUE ON R F C S P BECAUSE, UM, TYPICALLY UNDER, UNDER STATE STATUTE, WHEN YOU GO TO AN R S E S P, IT ALLOWS YOU TO CONSIDER THINGS OTHER THAN PRICE. 
          LIKE EXPERIENCE, BACKGROUND, QUALIFICATIONS, PROPOSED PLAN. 
          TYPICALLY IN THE PAST ON A LOW BID, WHEN YOU'RE LOOKING AT BUYING AN ITEM, REALLY PRICE IS WHAT DEFINES THAT. 
          UM, AND THERE ARE NOT A WHOLE LOT OF SERVICES COMPONENTS ATTACHED TO THIS CONTRACT TO REALLY EVALUATE. 
          SO MY RECOMMENDATION WOULD STAY TO A, TO A COMPETITOR PROCESS THROUGH A LOW BID. 
          WHAT WOULD BE THE, UM, MAYBE THIS IS A QUESTION THAT, UM, WOULD BE BETTER POED TO MS. GONZALEZ, BUT I THINK YOU MIGHT KNOW THE ANSWER AS WELL, WOULD BE, WHAT WOULD BE THE IMPACT TO A BUSINESS LIKE, UM, WHAT WAS THE NAME ONE MORE TIME? MED WHEELS. 
          MED WHEELS. 
          MED WHEELS. 
          WHAT WOULD BE THE IMPACT TO A BUSINESS LIKE THAT IF THEY HAD THIS CONTRACT AND NOW THEY CANNOT HAVE THIS CONTRACT, WHAT DOES THAT DO TO THE SCALE OF THE BUSINESS, TO THE TYPES OF JOBS THAT THEY'RE ABLE TO OFFER? AND DO WE RUN THE RISK OF 
          [01:25:03]
AS OPPORTUNITIES DECREASE IN THIS, IN THIS WAY AS OPPORTUNITIES DECREASE WHAT HAPPENS TO THOSE EXISTING BUSINESSES? BECAUSE THE ONES THAT ARE UP TOP AT THE TOP, THEY'RE NOT GONNA STRUGGLE. 
          YEAH. 
          AND NOT, I'M NOT FAMILIAR WITH JANE'S BUSINESS AND THE OTHER CONTRACTS. 
          I MEAN, I'M FAMILIAR WITH HER BUSINESS, UM, BUT I'M NOT FAMILIAR WITH WHAT OTHER CONTRACTS SHE HAS. 
          SO I DON'T KNOW WHAT THE IMPACT, WOULD THIS BEING A FAIRLY LARGE CONTRACT, IT PROBABLY WOULD HAVE A SIGNIFICANT IMPACT TO HER BUSINESS, WOULD I IMAGINE SO AS WELL. 
          OKAY. 
          SO WHERE DO WE GO FROM HERE? SO COUNCILMAN, OUR GOAL TODAY WITH BRINGING THIS FORWARD WAS TO GET SOME FEEDBACK FROM THE COMMITTEE. 
          UM, YOU SAW THE TIMELINE ON OUR CURRENT CONTRACT EXPIRES AT THE END OF SEPTEMBER. 
          UM, SO WE WOULD LIKE TO MOVE FORWARD AND GET THE SOLICITATION OUT, UH, SO THAT WE CAN MAKE SURE WE HAVE A CONTRACT IN PLACE ON OCTOBER 1ST. 
          BUT WE WERE LOOKING TO GET AT LEAST SOME FEEDBACK, UH, FROM YOU ALL TODAY ON OUR PROPOSED APPROACH. 
          UH, AGAIN, WITH THERE BEING TWO PHASES, ONE THAT WOULD BE SOLE SOURCE FOR THE Z PROPRIETARY DEFIBRILLATOR, AND THEN THE SECOND SOLICITATION WOULD BE FOR THE Z ACCESSORIES THAT WOULD BE A COMPETITIVE BID. 
          AND I THINK, UM, TROY MENTIONED KIND OF THE THOUGHT PROCESS THAT WE WENT THROUGH. 
          AND I KNOW THE OTHER THING HE THOUGHT ABOUT AS WELL, AND YOU MENTIONED THE IMPACT TO, TO MED WHEELS, BUT I, I GUESS OUR THOUGHT PROCESS WAS WE, WE BELIEVE THAT THERE ARE OTHER VENDORS IN TOWN THAT COULD ALSO COMPETE FOR THAT WORK. 
          UM, SO, UH, OUR THOUGHT WAS TO, TO MOVE FORWARD WITH THE COMPETITIVE PROCESS FOR THAT SECOND COMPONENT. 
          OKAY. 
          SO WHAT I WOULD LIKE TO SEE IS I WOULD, I REALLY WOULD LOVE TO SEE MORE OPPORTUNITIES LIKE THIS GO TO SMALLER BUSINESSES. 
          IS IT A THING THAT WE CAN DO TO, CAN WE ADJUST THE SOLICIT OR THE, UM, RATHER THAN 3%? IS THERE A WAY THAT FOR THIS SPECIFIC ITEM THAT IT'D BE MAYBE SEVEN OR 10%, A HIGHER PERCENTAGE THAT IF A SMALLER BUSINESS COMES IN WITHIN 10% THAT THEY GET IT? LET, LET ME GIVE IT A TRY. 
          I'M SORRY, COUNCILMAN. 
          THE, THE, THE 3% IS GOVERNED BY STATE STATUTE IN WHICH THE COUNCIL, UM, ELECTED HAD TO OPT INTO. 
          SO WE OPT INTO, AND THAT WAS THE OPT IN. 
          SO WE ARE LIMITED BY THE FACT THAT THE CAP IS FIVE UNDER THE STATE LAW. 
          AND WHEN THE COUNCIL OPTED IN, INSTEAD OF DOING A VERY, BECAUSE YOU'RE RIGHT WHEN TROY SAYS IT'S 5%, BUT ONLY FOR CERTAIN CERTAIN SERVICES OR PRODUCTS. 
          AND SO AT THE TIME, THE, THE COUNCIL INSTEAD ADOPTED THE FLAT 3% ON ALL, UH, LOW BID CONTRACTS. 
          UM, AND SO WE ARE CONSTRAINED BY STATE LAW IN TERMS OF GOING ABOVE, CERTAINLY ABOVE FIVE. 
          BUT A AGAIN, WHEN THE COUNCIL OPTED IN, IT WAS AT THREE ACROSS THE BOARD. 
          SO WE COULDN'T, SO WE COULDN'T DO 5% IN, IN LIMITED CIRCUMSTANCES, AGAIN, BY STATUTE. 
          BUT WHEN, BUT WHEN THE COUNCIL OPTED INTO THAT, THEY SAID 3% ACROSS THE BOARD. 
          OKAY. 
          SO AGAIN, THE, SO THE ANSWER TO YOUR QUESTION IS NO, UNLESS WE CHANGE THE ORDINANCE. 
          OKAY. 
          CHANGING THE ORDINANCE THEN. 
          OKAY. 
          I GUESS I UNDERSTAND I'M LIMITED HERE, BUT I'M WONDERING WHAT, WHAT CAN WE DO TO ACHIEVE MY, I I'VE LAID OUT MY GOAL VERY CLEARLY. 
          I WOULD LIKE FOR IT TO BE A BUSINESS THAT'S HERE. 
          I WANT THEM TO BE COMPETITIVE. 
          UM, HOW DO WE GET THERE FROM HERE? OKAY. 
          THANK YOU, SIR. 
          UM, ANY OTHER QUESTIONS OUT THERE? YES, SIR. 
          COUNCILMAN PLUS PLUS? YEAH, I NEED AN ANSWER TO THAT QUESTION AS WELL. 
          UM, I MEAN, CLEARLY SOMETHING'S BROKEN HERE AND, UH, I WANNA FIX IT. 
          I, AND YOU KNOW, MAYBE PRIOR TO COVID, THIS WOULDN'T HAVE, UH, TAKEN AS, AS MUCH OF A CENTRAL SPOT UP HERE IN MY BRAIN, BUT, UH, IT DOES NOW AND WHEN TWO OF OUR BUSINESS, OR WHEN THREE OF OUR LOCAL BUSINESS, UH, ADVOCATES SHOW UP AND TELL US SOMETHING'S BROKEN HERE, I BELIEVE 'EM. 
          SO, UM, I, I HESITATE TO VOTE ON THIS TODAY, UH, WITHOUT AN ANSWER TO HOW WE CAN GET TO YES. 
          ON THIS ONE. 
          AND SO CAN, UM, I'M, I'M, I'D LIKE TO POSTPONE THIS FOR ANOTHER DAY SO THAT WE CAN, UM, SCRUB THIS A LITTLE BETTER AND SO THAT I CAN UNDERSTAND WHY IT IS I HAVE TO VOTE YES. 
          AND THAT THERE ISN'T AN ALTERNATIVE HEARING. 
          OKAY. 
          UH, I, I THINK WE'RE, THIS WAS JUST A BRIEFING TODAY. 
          WE WEREN'T GONNA BE VOTING ON THIS AT THIS POINT. 
          THIS WAS JUST TO GATHER INFORMATION FOR THIS CONTRACT. 
          UM, I GUESS BASED ON WHAT YOU'RE HEARING TODAY, WOULD YOU BE BRINGING THIS BACK AGAIN? I, I, I'D LIKE TO SEE THIS COME BACK AGAIN TO THE, TO THE COMMITTEE TO PROCEED FORWARD 
          [01:30:01]
ON, OKAY, THIS IS THE TYPE OF CONTRACT WE'RE GONNA DO. 
          AND, AND, UH, UM, LIKE, LIKE I SAID, AS A FOLLOW-UP BRIEFING TO THIS, MA'AM, DID YOU HAVE A QUESTION? I DID, YES, MA'AM. 
          UM, I KNOW WE HAVE 15% M W B E AND ON THE LAST CONTRACT FOR INDEPENDENT AUDITING WE DID 40%, WHICH I KNOW IS SERVICES. 
          WHAT'S THE DIFFERENCE BETWEEN, HOW DO WE DECIDE THIS ONE IS 15%? ABSOLUTELY. 
          SO EVERY SINGLE CONTRACT THAT COMES BEFORE OUR OFFICE FOR APPLICATION OF SUB BETA, UH, GOES THROUGH A RIGOROUS PROCESS AND, AND IS, AND EACH GOAL IS UNIQUELY TAILORED TO THAT SOLICITATION. 
          SO FOR, IN THIS CASE VERSUS THE OTHER, EACH ONE HAS DIFFERENT SET OF SCOPE OF SERVICES, DIFFERENT N I G P CODES THAT YOU SEE ON THE SLIDES. 
          AND IN THAT WE TIE THOSE CODES TO VENDORS REGISTERED IN OUR CENTRAL VENDOR REGISTRY. 
          SO WE CAN KNOW PER CODE HOW MANY VENDORS THERE ARE, HOW MANY ARE SMALL MINORITY WOMEN-OWNED BUSINESSES. 
          AND BASED ON THAT IT GIVES US PERCENTAGES. 
          SO EACH DIFFERENT CONTRACT IS GONNA HAVE A DIFFERENT AVAILABILITY PERCENTAGE FOR THE SCOPE OF WORK. 
          THAT'S WHY ON ONE UC, 40%, AND THAT'S WHY ON ANOTHER UC, 15%, AND THAT'S WHAT YOU USE. 
          SO IF YOU HAVE A HUNDRED PEOPLE AND 10% ARE WOMEN OWNED, THEN YOU SELECT THE 10% AS PART OF YOUR PROPOSAL. 
          THAT'S CORRECT. 
          THESE PROGRAMS ARE HEAVEN HEAVILY GOVERNED BY THE COURTS, AND THEY REQUIRE TO, THEY REQUIRE YOU TO APPLY WHAT'S CALLED A NARROWLY TAILORED APPROACH. 
          AND SO YOU HAVE TO GO STRICTLY BASED OFF THE DATA. 
          THANK YOU. 
          MM-HMM. 
          , THANKS. 
          SO WE GOT A CON LITTLE CONFERENCE GOING ON OVER THERE. 
          I I DID HAVE A COUPLE MORE QUESTIONS ALSO. 
          UM, WELL, HAVE WE EVER DONE A, HAVE WE EVER DONE A BEST VALUE CONTRACT ON EQUIPMENT, EQUIPMENT PURCHASES? NOT, I MEAN, I CAN GO BACK AND LOOK. 
          TO MY KNOWLEDGE, WE HAVE NOT, UM, A LOT OF OUR HEAVY EQUIPMENT, UM, IT'S ALL BASED ON PRICE. 
          YEAH. 
          OKAY. 
          AND THEN, UH, TO ME, THIS IS KIND OF A CATCH 22 SITUATION, AND THIS GETS BACK TO YOU CHIEF, WHAT THIS IS YOUR PREFERRED PIECE OF EQUIPMENT. 
          THAT'S WHAT YOU WANT. 
          UH, THAT'S A SOLE SOURCE. 
          AND NOW WE'RE IN THIS WHERE, IF I UNDERSTOOD CORRECTLY, THE SUPPLIER ZOL WILL NOT EVEN, UH, ALLOW A SMALL BUSINESS HERE IN SAN ANTONIO TO PURCHASE THAT EQUIPMENT. 
          THEY ONLY DEAL DIRECTLY WITH THE CUSTOMER. 
          AM I UNDERSTANDING THAT CORRECTLY? UH, YEAH. 
          ON THOSE, ON THE SPECIFIC 12 LEADS AND THOSE ITEMS, THAT'S CORRECT. 
          THEY, UM, THEY WILL ALLOW THEIR DISTRIBUTORS TO SELL THE EQUIPMENT, BUT NOT TO A FIRE AND E M S, UM, ORGANIZATION. 
          SO THEY CAN SELL THE 12 LEADS. 
          BUT WHEN IT COMES TO FIRE AND E M SS ORGANIZATIONS, ZO MAINTAIN THAT DIRECT RELATIONSHIP WITH THE FIRE DEPARTMENTS IN THE OTHER CITIES. 
          OKAY. 
          SO I DON'T, I DON'T KNOW HOW TO GET THERE FROM HERE. 
          IF THEY, IF, IF WE'RE SAYING THAT'S THE ONLY PIECE OF EQUIPMENT WE WANT, BUT THEY WON'T GO THROUGH OUR LOCAL PROGRAM, EVEN IF, UM, EVEN IF WE MADE THIS A BEST VALUE TYPE CONTRACT CHAIRMAN, MAYBE, WELL, THERE'S TWO PIECES. 
          UM, WELL, THE ACCESSORIES AND I'M TALKING ABOUT THE EQUIPMENT. 
          THE EQUIPMENT ITSELF. 
          YEAH. 
          AND THE EQUIPMENT. 
          I DON'T, I DON'T, I MEAN, I DON'T THINK IS PROBLEMATIC. 
          THIS FOLLOWS THE PROCESS THAT WE DID BEFORE WITH Z AND WE CARVED OUT THOSE SPECIFIC PIECES FOR Z AND THEN BASED ON THEB BUNDLING THAT, UM, WAS MENTIONED EARLIER, WE DB BUNDLED THE CONTRACT TO FOCUS THE ACCESSORIES TO GIVE OTHER OPPORTUNITIES, RIGHT. 
          TO THE SMALL BUSINESSES AND OTHER, AND OTHER VENDORS. 
          RIGHT. 
          OKAY. 
          BEN, WHAT DO YOU THINK? SO CHAIRMAN, I'LL, I'LL TRY TO SUMMARIZE AND YOU CAN TELL ME IF I'M GETTING CLOSER HERE. 
          SO, UM, ON THE FIRST COMPONENT, AGAIN, AS TROY JUST RESTATED, THAT THAT IS A PROPRIETARY PIECE OF EQUIPMENT THAT ZOL HAS MADE THE CHOICE TO SELL DIRECTLY TO, UH, FIRE DEPARTMENTS E M S DEPARTMENTS. 
          SO IF WE'RE GOING TO, IT SEEMS TO ME IF WE'RE GOING TO STAY WITH THE SOLE DEFIBRILLATOR, WE'RE GONNA HAVE TO DO A SOLE SOURCE AND MOVE FORWARD WITH THAT. 
          THE SECOND COMPONENT, WHICH I THINK WE'VE GOTTEN MORE FEEDBACK ON, HAS BEEN THE Z ACCESSORIES AND WHETHER THAT SHOULD BE A COMPETITIVE LOW BID, WHETHER THAT SHOULD BE A BEST VALUE BID, UM, AND WHETHER WE SHOULD LOOK AT THE, UM, LOCAL PREFERENCE PERCENTAGE THAT WE CAN APPLY. 
          UM, WHAT I WOULD SUGGEST ON THAT SECOND PHASE, IF THE COMMITTEE'S WILLING TO DO THIS, WE COULD CERTAINLY BRING THAT SECOND PHASE BACK TO THE COMMITTEE. 
          UH, WE COULD HAVE SOME ADDITIONAL CONVERSATION ABOUT AMENDING OUR ORDINANCE. 
          UH, IT WOULD STILL HAVE TO COMPLY WITH STATE LAW. 
          AND I DO NOT REMEMBER OFF THE TOP OF MY HEAD, THE 3% CAN GO UP TO 5% IN CERTAIN CIRCUMSTANCES, BUT IT HAS A DOLLAR CAP AS WELL. 
          LIKE YOU 
          [01:35:01]
CAN'T GO OVER A CERTAIN DOLLAR VALUE, UH, MEANING THAT YOU CAN APPLY IT UP TO A CERTAIN DOLLAR VALUE. 
          AFTER THAT IT DOESN'T APPLY. 
          SO WE COULD CERTAINLY COME BACK ON THAT SECOND PHASE, OR I SHOULDN'T SAY SECOND PHASE THAT SECOND PROCUREMENT AND HAVE SOME ADDITIONAL CONVERSATION WITH THE COMMITTEE. 
          UH, IF WE WERE TO DO THAT, CHAIRMAN, JUST GIVEN OUR TIMING, I WOULD BE ASKING THE COMMITTEE TO SCHEDULE A SPECIAL MEETING SO THAT WE COULD GET, UM, UH, SOME FEEDBACK FROM YOU ALL TO MAKE SURE WE CAN MOVE FORWARD WITH THE SOLICITATION AND STILL HAVE A CONTRACT IN PLACE BY OCTOBER ONE. 
          I THINK THAT'S FAIR. 
          YEAH. 
          LET'S GO AHEAD AND PLAN ON DOING THAT. 
          AND CHAIRMAN, IF I CAN UN JUST UNDERSCORE SOMETHING BEN SAID, AGAIN, UNDER THE STATE LAW, FIVE PER THAT 5% COMES WITH CAVEATS. 
          SO THERE'S NO GUARANTEE THAT EVEN IF WE CHANGE THE ORDINANCE TO FIVE, THAT GIVEN THE, THE CAVEATS AND CONDITIONS AND REQUIREMENTS IN THE STATE LAW THAT THIS PARTICULAR CONTRACT WOULD EVEN QUALIFY FOR THAT. 
          SO THAT'S THE ANALYSIS WE STILL HAVE TO DO. 
          GREAT. 
          OKAY. 
          SO WE GOT A LITTLE, LITTLE BIT OF HOMEWORK TO DO ON THAT, THAT SECOND, SECOND PORTION ON THE ACCESSORIES, NOT THE EQUIPMENT ITSELF. 
          OKAY. 
          UM, I DON'T THINK THIS REQUIRES A VOTE OR ANYTHING AT THIS POINT, BUT, UM, I THINK YOU HAVE THE DIRECTION ON THIS. 
          YES, SIR. 
          AND I, AND I JUST WANNA, UM, UM, REITERATE AGAIN THAT, THAT THIS WAS A STAFF BRIEFING. 
          IT ISN'T REALLY A HIGH PRO, IT DOES NOT MEET THE DEFINITION OF A HIGH PROFILE SOLICITATION, BUT JUST GIVEN THE INTEREST THAT THERE HAS BEEN IN THE PAST, WE WANTED TO AGAIN, BRING THIS TO THE COMMITTEE. 
          UM, AND WE WILL SCHEDULE A SPECIAL MEETING TO COME BACK AND HAVE A CONVERSATION. 
          I BELIEVE, UH, COUNCILMAN PAL MAY, MAY, I THINK IS TRYING TO CHIME IN, AND YES, SIR. 
          YES, SIR. 
          THERE'S, UM, THERE'S ONE OTHER PIECE TO THIS. 
          UH, AND AND THIS IS A, A, A POLICY ISSUE MAYBE FOR A LATER DATE, BUT, UM, I HEARD IT DURING THIS DISCUSSION, AND SO I'LL, I'LL HIGHLIGHT IT NOW AND, AND ASK SOME QUESTIONS. 
          JANIE, ARE, ARE YOU, IF YOU'RE STILL IN THE ROOM, CAN YOU COME UP TO THE PODIUM? UM, IS SHE, I CAN'T SEE FROM HERE. 
          SHE'S ON HER WAY. 
          ON WAY. 
          SHE'S, SHE'S ON HER WAY UP. 
          YEAH. 
          JANIE, ONE OF THE THINGS YOU MENTIONED WAS THAT, UM, YOU HAD ONE OF THE BIGGER CONTRACTORS OR BIGGER, BIGGER PITTERS WILL WARN YOU, UM, THAT IF YOU STEP DOWN, THERE'D BE CONSEQUENCES OR SOMETHING LIKE THAT. 
          AND THEN NOW YOU ARE SUFFERING THOSE CONSEQUENCES. 
          AND I'VE HEARD THIS HAPPEN TIME AND TIME AGAIN. 
          AND, AND THAT'S JUST ABSOLUTELY UNACCEPTABLE. 
          UM, AND YOU KNOW, ANYBODY OUT THERE WHO IS DISCOURAGING SMALL BUSINESSES FROM, FROM APPLYING, UM, IS NO FRIEND OF MINE, AND, UM, YOU KNOW, I, TROY OR OR BEN OR ANDY, HOW DO WE INVESTIGATE SOMETHING LIKE THIS TO MAKE SURE THAT WE KNOW WHEN IT'S HAPPENING AND, AND, UM, SO THAT WE DON'T FORGET THE NAME OF THE CONTRACTOR OUT THERE WHO'S, UH, RETALIATING THAT, UH, COUNCILMAN, UM, PAYOUTS YOU SO MUCH, I APPRECIATE YOU CALL CALLING ME BACK UP. 
          UH, AFTER MEOWS GOT AWARDED THE CONTRACT, I DID MAKE AN EFFORT TWO YEARS INTO MY CONTRACT AROUND, UH, 2019, UH, TO CREATE A RELATIONSHIP WITH ZOE BECAUSE THEY WERE, UH, A STRONG RELATIONSHIP WITH OUR, OUR BUSINESS. 
          AND, UH, THEY REFUSED. 
          THEY STILL WERE VERY SORE, THEY WERE STILL VERY UPSET. 
          AND I MADE ANOTHER EFFORT VERY RECENTLY, UH, AND IT'S NOT GOING ANYWHERE. 
          SO THAT THERE REALLY IS SOME REAL CONSEQUENCES THAT MY COMPANY HAS SUFFERED. 
          AND AS I MENTIONED EARLIER, ONE THIRD OF ALL THE LINE ITEMS, IF YOU WERE TO LOOK AT THE LINE ITEMS ARE ACTUAL Z PROPRIETARY ITEMS. UM, BUT WHAT I WOULD LIKE TO DO IS THAT I'M GONNA, I I'M GONNA CHALLENGE EVERYBODY IN THIS ROOM FOR ONE MINUTE, IF I MAY. 
          COUNCILMAN PIAZ, WHEN PEOPLE SAY, THIS IS NOT BEST VALUE, I DON'T THINK YOU UNDERSTAND WHAT'S GOING ON WITH OUR ENVIRONMENT. 
          I REALLY DON'T, I DON'T THINK YOU UNDERSTAND THE LOGISTICS OF THIS CONTRACT. 
          I DON'T THINK YOU UNDERSTAND THE VALUE THAT WE CREATE, AND I DON'T THINK, I DON'T THINK THAT YOU UNDERSTAND HOW A SMALL COMPANY IS WORKING VERY HARD WITH A FIRE DEPARTMENT, MAKING SURE THAT EVERY TRUCK IS ALWAYS GONNA HAVE A CABLE, A BLOOD PRESSURE CUFF, TO MAKE SURE THAT, UH, YOU KNOW, WE, WE, WE ARE GOING TO SERVE OUR COMMUNITY. 
          WHEN YOU SAY THAT THIS DOES NOT FIT A HIGH PROFILE CONTRACT, I BEG TO DIFFER THIS CONTRACT IS $1 MILLION, IT'S MULTI-YEAR, THE BENEFACTORS ARE THE COMMUNITY. 
          IF I DON'T HAVE THAT CAPTAIN LINE OR THAT FILTER LINE, THAT PATIENT IS GONNA, IT'S NOT GONNA GET SERVICED. 
          SO I DON'T UNDERSTAND HOW YOU SAY IT'S NOT A HIGH, HIGH PERFORMANCE. 
          THE OTHER THING I'M GONNA SAY IS THIS, DO NOT UNDERESTIMATE, THIS IS NOT ONLY A COMMODITY. 
          YOU SAW SHE HOOD DEMONSTRATE TO YOU A 12 LY DEFIBRILLATOR. 
          WHAT THAT DOES, THERE'S GUNFIRE 
          [01:40:01]
OUT THERE, WE'RE DEALING WITH C O V I D, WE'RE DEALING WITH VIOLENCE. 
          EVERYTHING THAT WE SUPPLY ONTO THOSE DEFIBRILLATORS ARE HIGHLY CRITICAL AND IMPORTANT. 
          SO IT'S NOT JUST THE COMMODITY. 
          HAVE YOU HEARD ABOUT THE SUPPLY CHAIN DISRUPTIONS? HAVE YOU HEARD ABOUT THE LOGISTICAL PROBLEMS? HAVE YOU HEARD ABOUT THE BACKLOG? IF IT'S NOT FOR ME WORKING CLOSELY WITH ERIC, MAKING SURE THAT I CAN GET THOSE SUPPLIES IN THREE MONTHS. 
          RIGHT NOW, THOSE DEFIBRILLATORS ARE ON NINE MONTHS BACKLOG. 
          SO PLEASE, PLEASE, I BEG YOU, I BEG YOU TO LOOK AT THIS NOT ONLY FROM A COMMODITY STANDPOINT, BUT FROM THE VALUE ADD CONTRIBUTION. 
          IT, THIS IS IN THE SAME WAY THAT THE CHIEF COMES UP HERE AND SAYS THAT THE ZS PROVIDING A SERVICE. 
          DO YOU NOT BELIEVE MY COMPANY'S PROVIDING A SERVICE? DO YOU NOT BELIEVE THAT? THANK YOU. 
          YEAH, LET ME, LET ME, UH, THANK YOU FOR THAT. 
          BUT MY, UH, MY QUESTION SPECIFICALLY, ANDY, MAYBE YOU CAN HELP ME WITH THIS, IS, UM, YOU KNOW, IF IF WHAT I THOUGHT WAS HAPPENING HERE, WHICH WAS, YOU KNOW, LARGER CONTRACTORS PUNISHING SMALLER SUBS FOR HAVING DARED TO BID ON THE SAME CONTRACT, UM, HOW, HOW DO WE HANDLE THAT? AND CAN WE TAKE THAT INTO ACCOUNT WHEN, UM, WE, YOU KNOW, UH, AWARD THE CONTRACT? TO ANSWER YOUR QUESTION, COUNCILMAN, UM, IN TERMS OF COMMERCIAL, UH, UH, TRANSACTIONS BETWEEN TWO INDEPENDENT ENTITIES LIKE ZOL, UM, AND MED WHEELS, THERE'S REALLY NOTHING WE CAN DO IN TERMS OF CHANGING THE DYNAMICS OF THOSE TERMS. THOSE WERE FREELY ENTERED INTO BETWEEN THE TWO ENTITIES. 
          TO THE EXTENT THERE ARE FEDERAL LAWS THAT PROTECT AGAINST RETALIATION IN TERMS BASED ON DISCRIMINATORY PRACTICES, THERE'S ANTITRUST LAWS THAT TALK ABOUT FRANCHISES AND THINGS LIKE THAT IN TERMS OF RETALIATION. 
          BUT IN TERMS OF THE CITY'S ROLE, I, I HAVE TO TELL YOU, THERE'S VERY LITTLE WE CAN DO. 
          YEAH. 
          BUT CAN WE, IF WE DISCOVER SOMETHING LIKE THAT REALLY IS HAPPENING, CAN WE TAKE THAT INTO ACCOUNT WHEN DECIDING TO AWARD A CONTRACT? IT DEPENDS. 
          AGAIN, COUNCILMAN, ON THE TYPE OF BID WE HAVE, AGAIN, THIS IS A LOW BID CONTRACT, SO THE ONLY THING THAT CAN BE CONSIDERED IS PRICE. 
          IF WE HAVE A DIFFERENT KIND OF CONTRACT, WE CAN ADD, UH, CRITERIA THAT WE ALERT THE POTENTIAL BIDDERS TO IN TERMS OF THEIR RELATIONSHIP WITH, UH, SMALLER CONTRACTORS OR THEIR RELATIONSHIP WITH THEIR FRANCHISEES. 
          UM, BUT THAT WOULD HAVE TO BE PART OF THE CRITERIA THAT WE PUT IN UPFRONT BEFORE THE BID IS RELEASED. 
          OKAY. 
          THANK YOU EVERYBODY. 
          OKAY, GREAT. 
          WELL, UH, A LITTLE BIT OF A STICKY WICKED HERE. 
          SO, UH, UM, LET'S, LET'S PRESS ON WITH THE, UM, I THINK I'VE HEARD PRESSING ON WITH THE DEFIBRILLATORS THEMSELVES AND THEN, UM, TAKING ANOTHER LOOK AT THE EQUIPMENT, UM, THE, UH, ACCESSORIES THAT GO ALONG WITH IT TO TAKE ANOTHER HARD LOOK AT THAT. 
          UH, YES, SIR. 
          WE'LL BRING THAT BACK TO THE COMMITTEE. 
          WE'LL LOOK FOR A DATE PROBABLY WITHIN THE NEXT TWO WEEKS OR SO TO GET A, UH, SPECIAL AUDIT MEETING, AUDIT MEETING CALL, SO THAT WE CAN HAVE THAT DISCUSSION. 
          OKAY, GREAT. 
          THANK YOU VERY MUCH. 
          WELL, LET'S MOVE ON TO THE NEXT ITEM. 
          I THINK IT'S, UH, LAST ITEM HERE. 
          MR. YES, SIR. 
          UH, COUNCILMAN, THIS IS MY ITEM AND IT'S REALLY, UH, WE BEGAN BEGINNING OF THIS YEAR JUST PROVIDING A FOLLOW-UP STATUS OF THE RECOMMENDATIONS THAT WE MADE IS SPECIFICALLY MANAGEMENT'S ACTION PLAN. 
          SO THIS IS, UH, THE, THE, THE SECOND QUARTERLY INSTALLMENT OF THAT. 
          AND I DON'T HAVE A PRESENTATION OTHER THAN JUST THE, THE PACKAGE WHICH I'LL HAVE IN THERE, BUT BASICALLY OF THE, THIS PARTICULAR LIST HAS 45 RECOMMENDATIONS THAT THIS PARTICULAR TIME CYCLE COVERS. 
          75% OF THOSE RECOMMENDATIONS HAVE EITHER BEEN FULLY IMPLEMENTED OR ON, OR ON SCHEDULE TO BE IMPLEMENTED. 
          IT'S JUST, IT'S A TIMING ISSUE. 
          UH, ON, ON THE CHART OR ON THE GRAPH HERE, OR THE, THE TABLE. 
          YOU KNOW, BLUE AND GREEN ARE GOOD, YELLOW AND RED, UH, ARE SOMETHING TO BE WATCHING. 
          UH, THERE ARE TWO RED ITEMS ON THIS, UH, PARTICULAR ONE. 
          UH, THEY INVOLVE, UH, THE CITY CLERK'S OFFICE AND A VITAL RECORDS AUDIT THAT WE DID. 
          UH, THE FIRST PASS WE FOUND ADDITIONAL EXCEPTIONS. 
          SO WE'VE WORKED WITH THEM, THEY'VE CREATED ANOTHER SCHEDULE. 
          SO AGAIN, IT'S JUST SOMETHING THAT WE'LL MONITOR, HOPING THAT, AND EXPECTING THAT THEY'LL GET THESE THINGS RESOLVED. 
          UH, JUST AS A FOLLOW UP ON THE LAST TIME WE PRESENTED THIS REPORT, YOU KNOW, THERE WAS ONLY ONE THAT WAS READ AND THAT ONE HAS BEEN TAKEN CARE OF, AND WE'VE GONE BACK AND CHECKED IT. 
          SO AGAIN, THIS IS SOMETHING WE'LL CONTINUE TO, TO MONITOR, UH, AND CONTINUE TO PRESENT ON A QUALITY BASIS. 
          YOU DIDN'T HAVE A SLIDE TO SHOW, SHOW THE, NO, I, I, I, I DON'T KNOW IF YOU CAN. 
          YEAH, LET'S PUT, LET'S PUT THAT ON THE OVERHEAD AND, UH, I'M SORRY, I THOUGHT Y'ALL HAD THAT, UH, WELL, FOR THE AUDIENCE AND FOLKS 
          [01:45:01]
IN TV LAND, SO MAYBE, YEAH, JUST AS HE'S LOOKING FOR THAT, I MEAN, THERE'S A LOT OF DATA AND IT'S JUST DIFFICULT TO PUT IN A ACTUAL POWERPOINT SLIDE. 
          AND AGAIN, I, I APOLOGIZE. 
          I THOUGHT THAT, UH, THIS WAS OUT THERE. 
          ASK PAUL. 
          PAUL WILL SHOW YOU. 
          THAT'S NOT GOOD. 
          ALL RIGHT. 
          I THINK WE'RE GETTING CLOSER HERE. 
          OR CAN WE JUST PUT THAT, PUT THAT PAPER ON HIS OVERHEAD PROJECTOR AND PROJECT IT UP THERE? I JUST HOPE I DON'T HAVE ANY NOTES ON IT. 
          . 
          OKAY, HERE WE GO. 
          PAGE ONE AND AGAIN. 
          OKAY, THERE WE GO. 
          IS GOOD. 
          UH, YOU SEE THE, THE WHITE GAP THERE, THAT'S FOR AN AUDIT OF, UH, FACILITIES MAINTENANCE AND OVER AT AVIATION. 
          WE'RE GONNA DO A COMPLETE FOLLOW UP AUDIT OF THAT ONE. 
          SO, AND THAT AUDIT'S GONNA START LATER THIS MONTH, SO THAT'S WHY THAT ONE'S, UH, NOT ON HERE, BUT THE FIRST SEVERAL THERE, UH, ARE BLUE, WHICH MEANS THAT, UH, MANAGEMENT HAS COMPLETED THEM. 
          AND WE HAVE GONE BACK AND VERIFIED THAT, UH, THEY WERE COMPLETED WITHOUT EXCEPTION TOWARD THE BOTTOM. 
          THOSE TWO THERE, THOSE ARE THE ONLY ONES THAT ARE IN RED. 
          THEY, AGAIN, BOTH HAVE TO DO WITH, UH, CITY CLERK OF VITAL RECORDS OFFICE, SPECIFICALLY BIRTH AND DEATH RECORDS. 
          I WILL SAY THESE, THESE TWO ITEMS ARE VERY TECHNICAL IN NATURE, AND THERE'S VERY SPECIFIC, UH, STATUTES THAT WE WERE AUDITING TO. 
          UH, WHILE THERE WAS IMPROVEMENT MADE ON THESE TWO, SINCE WE DID THE ORIGINAL AUDIT, WE STILL FOUND SOME EXCEPTIONS WITHIN THE PROCESS. 
          SO, UH, CITY CLERK'S OFFICE HAS WORKED TO RESOLVE THAT AND, UH, REFINE THEIR, THEIR PROCEDURE SO THAT, UH, THEY CAN GET THIS CORRECTED. 
          AGAIN, WE'LL LET IT RUN TWO TO THREE MONTHS TO MAKE SURE WE HAVE, UH, SOME, SOME ACT SOME ACTIVITY IN THERE. 
          AND THEN WE'LL GO BACK AND LOOK AT IT TO, TO ENSURE AND THEN REPORT OUT ON THAT. 
          UH, IF YOU WANNA GO AHEAD AND GO TO THE NEXT PAGE, AGAIN, PAGE TWO AND PAGE THREE. 
          A WHOLE LOT OF BLUE AND A WHOLE LOT OF GREEN ON THIS ONE. 
          THEY'VE BEEN COMPLETED OR ARE ON SCHEDULE TO BE COMPLETED. 
          UH, THOSE GO OUT INTO THE YEAR. 
          THE NEXT PAGE, UH, ALSO IS, UH, VERY GOOD. 
          THERE'S JUST ONE THERE THAT'S BEHIND SCHEDULE, UH, THAT WE'VE, UH, WORKED WITH THE DEPARTMENT ON THAT. 
          AND SO WE KNOW THERE'S ACTION BEING TAKEN. 
          IT'S NOT THAT THESE HAVE BEEN IGNORED, THERE'S, IT'S JUST TAKING LONGER THAN EXPECTED. 
          AND THEN THE FINAL PAGE, YOU'LL SEE SEVERAL, UH, MORE YELLOW ITEMS. AGAIN, THESE ARE THE MORE RECENT ONES. 
          AND AGAIN, IT'S JUST ITEMS THAT ARE TAKING LONGER THAN EXPECTED. 
          UH, BUT WE HAVE, UH, AND WE'LL CONTINUE TO BE IN COMMUNICATION WITH THOSE DEPARTMENTS, UH, TO MAKE SURE THAT THERE IS ACTIVITY GOING ON. 
          AND WHEN WE HAVE ENOUGH, UH, ACTIVITY AND EVIDENCE TO GO BACK AND AUDIT, WE'LL GO BACK AND, AND TAKE A LOOK AT IT AGAIN. 
          OKAY. 
          AND WHAT'S YOUR TIME CRITERIA WHEN IT TURNS FROM YELLOW TO RED? YELLOW TO RED? UH, RED IS GENERALLY WHEN THEY SAY IT'S COMPLETED AND WE GO BACK AND SAY, NO, IT'S NOT. 
          IT WAS NOT. 
          THAT'S WHAT MAKES IT RED. 
          THE OTHER THING THAT, AS YOU SAID, THAT, YOU KNOW, WE'RE SAYING IT'S BEHIND SCHEDULES. 
          AS LONG AS WE'RE SEEING ACTIVITY MOVING AND IT'S, IT'S TAKING ACTION, WE'RE GONNA LEAVE THAT YELLOW. 
          IF WE SEE THAT ACTION HAS STOPPED OR WE START HAVING CONCERNS, UH, IT'LL FLIP OVER TO RED FOR A DISCUSSION. 
          ALRIGHT, GREAT. 
          ANY QUESTIONS ON, ON THIS REPORT? NO. 
          ALRIGHT, GREAT. 
          UH, I THINK THAT'S IT FOR TODAY, BEN, UH, CHAIRMAN, THAT COMPLETES THE AGENDA, UH, FOR THE OPEN MEETING. 
          I DO BELIEVE YOU HAVE AN EXECUTIVE SESSION TODAY. 
          OKAY. 
          YES, I DO SEE THAT ON MY AGENDA. 
          SO, UH, OKAY, 
          [Executive Session
At any time during the meeting, the Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code.
 ]
I GOTTA READ A SCRIPT HERE. 
          THE TIME IS NOW 1:02 PM ON FRIDAY, JUNE 3RD, 2022. 
          THE AUDIT AND ACCOUNTABILITY COUNCIL COMMITTEE WILL NOW MEET IN EXECUTIVE SESSION TO CONSULT WITH THE CITY ATTORNEY'S OFFICE AND TO DELIBERATE OR DISCUSS LEGAL ISSUES RELATED TO THE FOLLOWING CONSULTATION WITH THE CITY ATTORNEY'S OFFICE CONCERNING ATTORNEY-CLIENT MATTERS UNDER CHAPTER 5 5, 1 OF THE TEXAS GOVERNMENT CODE. 
          [01:50:01]
SO LET'S, ARE WE GOING TO SPECIAL ROOM? OKAY. 
          ALRIGHT, LET'S DO IT. 
          THANK YOU. 
          OKAY. 
          UM, THE TIME IS NOW 1:20 PM 1320 FOR YOU MILITARY FOLKS, UM, ON FRIDAY, JUNE 3RD, 2022, AND THE AUDIT AND ACCOUNTABILITY COUNCIL COMMITTEE WILL NOW RECONVENE AN OPEN SESSION. 
          NO OFFICIAL ACTION WAS TAKEN IN EXECUTIVE SESSION, AND HAVING SAID THAT, THE MEETING IS ADJOURNED. 
          THANK Y'ALL VERY MUCH. 
          HAVE A GREAT WEEKEND.
* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.