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UH, THANK YOU FOR JOINING US AT COUNCIL CHAMBERS.
I THINK WE'RE READY FOR A ROLL CALL.
COUNCIL MEMBER QUI RODRIGUEZ, PRESENT.
COUNCIL MEMBER VIE GRAND COUNCIL MEMBER ROCHA GARCIA.
HERE, MA'AM, WE HAVE A QUORUM.
UM, FIRST OF ALL, I'D LIKE TO RECOGNIZE THAT WE DO HAVE A NEW COMMITTEE MEMBER, UH, SHE WAS NOT ABLE TO JOIN US TODAY, UH, BUT SHE WAS ORIGINALLY ASSIGNED TO THIS COMMITTEE AND AROUND C O V I D.
LOTS OF THINGS GOT SHUFFLED AROUND.
UH, BUT SHE'S COMING BACK AND THAT IS COUNCILWOMAN
UM, IN TODAY'S AGENDA, WE'RE GETTING TWO IMPORTANT UPDATES.
WELL, ACTUALLY, ONE OF THESE IS THE FIRST TIME WE EVER HEAR IT, AND IT'S ABOUT THE CRANE BACK CAVE PRESERVE.
UH, SO REALLY EXCITED ABOUT THAT.
UM, I'M GONNA PROPOSE THAT WE TAKE A SITE VISIT BEFORE WE APPROVE ANYTHING AT, AT THE, JUST KIDDING, AT THE BAT CAVE PRESERVE.
BUT THEN WE'RE GOING TO HEAR ABOUT, UH, PUBLIC COMMENT, WHICH IS SOMETHING THAT HAS BEEN VERY IMPORTANT TO, TO A NUMBER OF US.
AND, UH, GLAD TO HEAR THAT UPDATE.
[Approval of Minutes ]
TO APPROVE THE NOVEMBER 8TH COMMITTEE COMMITTEE MINUTES.UM, AND, UH, WE'LL MOVE ON TO,
[Briefing and Possible Action on ]
UH, THE CRANE BAT CAVE.SO WE HAVE AN ITEM, UH, FOR BRIEFING AND, UH, UH, POSSIBLE ACTION, UH, FOR THE, WE'RE GONNA TALK ABOUT THE CRANE BAT CAVE TODAY AND OUR S E P H C P, AND I'LL TALK ABOUT THAT AND WHAT THAT IS ONCE THEY GET THE SLIDES GOING.
UM, SO, UH, THE, THE ITEM THAT WE'RE TALKING ABOUT TODAY, DID YOU HAVE SOMETHING? ALRIGHT, SO THE ITEM WE'RE TALKING ABOUT TODAY IS REALLY WE'RE REQUESTING THE TRANSFER OF THE MANAGEMENT OF THIS PROPERTY, UH, THAT HAS THE CRANE BACK CAVE FROM THE EDWARDS AQUIFER PROGRAM, UH, TO THE S E P H C P OR THE SOUTHERN EDWARDS, UH, PLATEAU HABITAT CONSERVATION PLAN.
THAT'S PROBABLY THE FIRST AND LAST TIME I'M GONNA SAY IT.
UH, SO THIS PROPERTY IS ACTUALLY LOCATED OUTSIDE THE CITY LIMITS, UH, KIND THE NORTHWEST SIDE OF TOWN, UM, IN THE E T J.
UH, IT WAS PURCHASED JUST A FEW, COUPLE YEARS AGO UNDER THE PROP ONE PROPERTY FOR ABOUT JUST OVER $2 MILLION.
IT'S, UH, HAS 75 ACRES ELIGIBLE FOR WHAT WE CALL A CARS FEATURE ESTABLISHMENT.
UM, AND WITH THIS TRANSFER OF MANAGEMENT FROM, UH, REALLY THE EDWARDS AQUIFER TO THE S E P A C P, WHAT THAT MEANS IS THERE'LL BE 40 ACRES, UH, AVAILABLE FOR SOME TECH STOCK PRO PROJECTS UP ON 1604 AS, AND THEN IT'LL LEAVE 35 ACRES FOR THE S E P A C P, UH, TO GENERATE, UH, OVER 350, UH, ENROLLMENT ACRES.
BUT LET ME TALK A LITTLE BIT ABOUT THE S E P H C P, UH, BACKGROUND.
SO, THE S E P A C P IS A, A REGIONAL CONSERVATION, UH, HABITAT CONSERVATION PLAN THAT REALLY WAS, UH, WE BEGAN TALKING ABOUT THIS IN 2005 WHEN WE HAD THE BRACK REALIGNMENTS.
UH, IN 2008, THE CITY STARTED, UH, PASSING ORDINANCES TO PROTECT THE MILITARY BASES.
UH, HAD A LOT OF THINGS, NOTIFICATION REQUIREMENTS.
WE UPDATED THE TREE ORDINANCE IN 2010.
UH, BUT, UH, THIS WAS ONE OF THOSE THAT WAS A PART OF THAT, UH, CONCEPT WAS THAT THE CITY SHOULD, ALONG WITH THE COUNTY, ENGAGE IN A REGIONAL CONSERVATION, UH, HABITAT CONSERVATION PLAN, UH, WITH TEXAS, UH, UH, UH, UH, UH, THE US STATION WILDLIFE, SORRY.
UH, SO, UH, PROMOTES REGIONAL CONSERVATION.
WE HAVE SOME THINGS STREAM STREAMLINES, ENDANGERED SPECIES PERMITTING, WHICH IS REQUIRED FOR ALL THESE PROJECTS.
UH, AND IT ASSISTS WITH THE MITIGATION OF THE COVERED SPECIES.
SO THE COVERED SPECIES ARE KIND OF THE BIRDS AND THE BUGS, RIGHT? SO, GOLDEN CHEEK, WARBLER HABITAT, BLACK CAT, VERIO, AND SOME CAR SPECIES.
SO THERE'S A BUNCH OF BUGS THAT ARE PROTECTED, UH, IN THESE CARS FEATURES.
AND, UH, SO FAR, UH, SINCE WE'VE HAD THIS ESTABLISHED THE LAST, UH, SEVERAL YEARS, UH, THREE CARS PRESERVED AND SOLD OVER 580 CREDITS, UH, TO PROTECT THE WARBLER.
UH, WE'RE ACTUALLY TALKING ABOUT CARS FEATURES TODAY.
UH, I KIND OF JUST WENT OVER THAT QUICKLY, UH, BUT THOSE ARE SOME OF THE KEY DATES THAT WE HAD HERE.
BUT, UH, THE, THE PERMIT, THE US FISH AND WILDLIFE HABITAT CONSERVATION PERMIT, UH, WAS ISSUED TO THE CITY AND COUNTY, UH, BACK IN 2016.
SO THIS HABITAT CONSERVATION PLAN PERMIT, UH, HAS BEEN AROUND FOR, UH, NOW, UH, A LITTLE OVER 60 YEARS.
UH, WE'VE HAD SOME INTERLOCAL INTERLOCAL AGREEMENTS WITH THE COUNTY, UH, CITY, UH, AND, UH, AND THE, UH, US FISH AND WILDLIFE.
SO, UH, WE'VE REALLY HAD THIS THING AROUND FOR A WHILE.
THIS IS JUST A, A, A TRANSACTION THAT WE'RE TALKING ABOUT.
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THIS, IT CALLS, AND WE, WE, WE, WE THOUGHT ABOUT THIS BACK IN 17, 16 AND 17 WHEN WE WERE, WHEN WE WERE GETTING THIS, UH, ESTABLISHED.SO WHEN WE TALK ABOUT PRESERVES, THE, THE WHOLE IDEA HERE IS TO PRESERVE PROPERTY IN CERTAIN AREAS THAT HAVE, UH, EITHER HABITAT OR CAST FEATURES SO THAT, UH, OTHER PROJECTS, UH, CAN TAKE ADVANTAGE OF AND APPLY FOR AND PURCHASE THOSE CREDITS.
AND WE CAN, WE CAN REALLY SAVE THOSE, UH, PRESERVED AREAS THAT EITHER HAVE, UH, THE CAST, UH, CAST FEATURES, UH, AND OR, UH, WARBLER HABITAT OR VERO HABITAT.
UH, BUT, UH, THIS IS JUST A LIST OF KIND OF WHERE WE'RE AT TODAY.
UH, SO THE GOVERNMENT CANYON IS A BASELINE, SO THAT'S A BASELINE.
WE CAN'T SELL ANY CREDITS THERE.
BUT THAT WHEN WE ESTABLISHED THE PRESERVE, UH, UH, THE, THE PLAN THAT WAS OUR BASELINE.
BUT SINCE THEN, WE'VE HAD A, A PRESERVE WE CALL NORTHERN PRESERVE AND PANTHER SPRINGS PRESERVE, UH, 27 20 18, IT ESTABLISHED SOME ENROLLMENT ACRES, AND WE WERE ABLE TO SELL THOSE, UH, INTO THE PLAN, UH, SO THAT DEVELOPMENTS CAN HAPPEN AND MEET THE, UH, THE FEDERAL, UH, ENDANGERED SPECIES ACT.
SO, UH, THE PROPOSED CRANE BACK CAVE, UH, 767, UH, TOTAL KART ENROLLMENT ACRES AWARDED.
UH, AND WE THINK, UH, IT'LL HAVE 3 58 AFTER, UH, THE TDOT USES THEIRS.
SO, UH, AGAIN, OUR PROPOSAL IS REALLY, AGAIN, UH, IT IS KIND OF UNIQUE, BUT IT'S SOMETHING THAT WE DID ANTICIPATE BACK IN 16 AND 17, IS THAT WE HAVE CITY OWNED PROPERTY THAT'S PROTECTED FOR THE EDWARDS AQUIFER.
BY TRANSFERRING THIS OVER TO THE S E P H C P, YOU'RE ALSO ADDING ADDITIONAL LAYERS OF ENVIRONMENTAL PROTECTION, UH, THROUGH THE S E P H C P.
YOU GET E EXTRA PROTECTION FOR THIS AREA, UH, AND, AND THE, THE COST FEATURES ON THERE, AND THERE'LL BE MANAGEMENT OF THAT OVER THE LIFE OF THE, UH, OF, OF THE PROPERTY, AS WELL AS IT WILL PAY BACK THE PROP, UH, $2 MILLION, WE'LL PAY BACK FROM THE S E P H C P FUND, WHICH HAS APPROXIMATELY 10 MILLION IN IT RIGHT NOW.
WE'LL ACTUALLY PAY THAT BACK TO THE PROP ONE FUND, SO THEY CAN THEN GO USE THAT TO BUY OTHER PROPERTY OR, UH, CREATE OTHER PRESERVES OVER THE EDWARDS AQUIFER.
UH, SO WHAT, UM, WHEN WE DO THIS THOUGH, WE WILL ALSO ACCEPT A CONSERVATION EASEMENT, UH, ON THE PROPERTY FOR E A P P PURPOSES.
SO THAT'S KIND OF IN THE RULES, UH, OF BOTH THE E A P P AND THE PRESERVE.
SO AGAIN, UH, WE ADD SOME MORE RESTRICTIVE RULES AND REQUIREMENTS FOR HABITAT CONSERVATION ON THE PROPERTY.
SO IT'S A LITTLE BIT LIKE, UH, ADDING BELTS AND SUSPENDERS TO ENSURE WE PROTECT THE AQUIFER AS WELL AS THE, THE, UH, UH, PROTECTED, UH, CAST FEATURE.
SO, JUST SO YOU KNOW, UH, WE'VE BEEN WORKING ON THIS FOR A LITTLE WHILE.
UM, I'M GONNA GO THROUGH THESE A LITTLE BIT.
SO, SINCE MAY WE DO HAVE AN S E P H C P COMMITTEE THAT WAS FORMED THROUGH THE PLAN.
UH, WE PRESENTED THAT TO THAT COMMITTEE.
UH, IT, WE RECOMMENDED APPROVAL.
UH, WE DID, WE DID SUBMIT THIS PROPOSAL TO US FISH AND WILDLIFE, AND WE DID GET APPROVAL FROM THEM A FEW MONTHS BACK.
WE DID ALSO BRING THIS TO THE CAB, THE CONSERVATION ADVISORY BOARD, UH, WHICH, UH, VERY APPROPRIATE, UH, WITH THE E A P P.
UH, THEY RECOMMENDED APPROVAL.
WE HAD A LOT OF GOOD CONVERSATIONS WITH THEM.
UH, THEY SAW THE MULTIPLE BENEFITS, UH, FOR BOTH PROGRAMS, UH, AND THE ENVIRONMENTAL, UH, UH, PROTECTIONS.
SO, UH, TODAY WE'RE PRESENTING TO, UH, YOU ALL, UM, AND HOPEFULLY, UH, WITH YOUR SUPPORT, WE'LL BE BACK IN JANUARY TO FULL COUNSEL, UH, FOR CONSIDERATION AND APPROVAL.
SO, UH, AGAIN, OUR RECOMMENDATION IS, UH, MOVING FORWARD WITH TRANSFERRING, UH, OF THE MANAGEMENT, UH, OF THE CRANE BACK CA PROPERTY, UH, TO THE S E P A C P.
AND I THINK THAT'S MY PRESENTATION.
SO I'D BE HAPPY TO ANSWER ANY QUESTIONS, UH, THAT YOU MAY HAVE.
UM, NUMBER ONE, IS THE BAT CAVE OPEN FOR TOURS? IS THE BAT CAVE OPEN FOR TOURS? I DON'T, I, I DON'T BELIEVE SO.
WHERE'S MY STAFF? JUST KIDDING.
THEY, THEY SET ME UP FOR THAT NOM.
THE
UH, THE SS E P H C P WAS FORMED IN 2009, RIGHT BY THE COUNTY AND THE CITY.
IS IT STILL THE SAME BODY? HOW HAS THAT, YOU KNOW, CHANGED OVER THE YEARS? WELL, IT WAS REALLY DECIDED THAT WE WERE GONNA CREATE IT IN, IN 2009.
SO THE CITY AND THE COUNTY AGREED THAT THROUGH SOME, SOME COUNCIL ACTION IN SUPPORT OF THE MILITARY AND SOME OF THESE REGIONAL CONSERVATION INITIATIVES, WE SAID WE WERE GONNA DO IT.
IT ACTUALLY TOOK US TO, UH, 2016 AND THEN ACTUALLY 2017 TO GET THE, THE PERMIT OR THE, THE PLAN APPROVED BY US FISH AND WILDLIFE.
SO IT TOOK US SEVERAL YEARS TO FORMALLY CREATE IT.
UH, AND THEN IT WAS 17 IS PROBABLY THE DATE THAT WE SAY, I THINK IT WAS JANUARY IN 2017 THAT WE HAD THE APPROVED, IT'S CALLED AN INCIDENTAL TAKE PERMIT, UH, THROUGH THE PLAN, UH, IS WHAT WE CREATED IN 2017.
SO IT'S REALLY, IT TOOK A, IT TOOK A WHILE TO GET IT ALL TOGETHER.
[00:10:02]
AND, UM, I GUESS WHO IS ON THIS? WHO MAKES UP THIS BODY? SO THE S E P A C P COMMITTEE, OR IS DEVELOPMENT SERVICES, UH, PARKS PLANNING, UH, AND THE COUNTY.AM I MISSING ANYBODY? YEAH, I THINK THAT'S IT.
SO THAT WAS CREATED WITH THE PLAN AND IT WAS SOMETHING THAT THE US FISH AND WILDLIFE WANTED US TO MAKE SURE WE HAD AS WELL.
UH, SO THEY, THEY HEAR EVERY, EVERY PERMIT APPLICATION THAT COMES IN, OR EVERY TRANSACTION LIKE THIS, UH, GOES TO THIS COMMITTEE FOR REVIEW.
UH, BUT IT, IT ENSURES THAT WE HAVE ALL THOSE ENTITIES THERE AND WHO PROVIDES THE STAFF SUPPORT FOR THAT, UH, DEVELOPMENT SERVICES.
AND, UM, AND THAT'S DONE, I GUESS, HOW IS THAT SUPPORTED FINANCIALLY, YOUR STAFF TIME THAT GOES TO THAT, UH, THROUGH BOTH THE DEVELOPMENT SERVICES ENTERPRISE FUND AND THE S E P A C P? SO THE S E P A C P HAS A FUND, UH, THAT WE USE AS WELL AS OUR DEVELOPMENT SERVICES FUND, UH, THAT WE STAFF AND SUPPORT THAT BOARD.
YEAH, THERE'S NO GENERAL FUND DOLLARS OR ANYTHING LIKE THAT.
UM, AND, UH, UH, SO IT, THIS BODY WILL TAKE ON THE MANAGEMENT OF THIS PARTICULAR AREA.
WELL, THE, THE, THE COMMITTEE THAT I TALKED ABOUT THAT'S DEVELOPMENT SERVICES, COUNTY PARKS, AND PLANNING, UM, I MEAN, WE, WE ACTUALLY OUTSOURCE, WE, WE CONTRACT OUT THE, THE S E P H C P PLAN, THE MONEY THAT'S PUT INTO THE PLAN BY THE PERMITS AND THE, THOSE CREDITS THAT WE SELL.
SO WE CREATE FUNDS AND THOSE FUNDS ARE THEN USED TO MANAGE IT.
AND WE USE OUTSIDE BIOLOGISTS AND CONSULTANTS, UH, AND ANYONE TO LIKE, YOU KNOW, THIS CAR FEATURE WILL PROTECT IT BY BUILDING A FENCE AROUND IT.
AND WE'LL USE ANNUAL STUDIES, UH, TO ENSURE THAT, UH, IT'S BEING MAINTAINED PROPERLY AND THERE'S NO CHANGES TO BE IN COMPLIANCE.
AND THOSE STUDIES HAVE TO BE SENT TO US FISH AND WILDLIFE EVERY YEAR.
UH, SO THE ACTUAL PHYSICAL WORK IS KIND OF OUTSOURCED.
UH, SO IT'S NOT MY STAFF PHYSICALLY DOING IT GOING OUT.
UH, ALTHOUGH WE'VE DONE SOME FIELD TRIPS ON SOME PRESERVES.
UH, WE HAVE SOME GOOD PICTURES OF MELISSA RAMIREZ IS KIND OF OUT THERE IN HER, IN HER TREE BOOTS AND EVERYTHING.
IT'S HER FAVORITE, IT'S HER FAVORITE DAY OF THE YEAR WHEN SHE GOES OUT TO DO IT.
SHE'S NOT HERE TODAY, BUT SHE WOULDN'T, SHE PROBABLY AGREE TO THAT.
AND THEN, UH, LAST QUESTION FOR ME RIGHT NOW IS, UM, ARE, ARE WE THE ONLY ONES THAT NEED TO TAKE ANY ACTION ON THIS IN TERMS OF THE COUNTY OR THE OTHER ENTITIES? UH, ON, ON THIS ONE, THIS WON'T BE A CITY CITY ACT.
'CAUSE WE'RE TRANSFERRING IT RIGHT FROM THE E A P P, UH, TO THE S E P H C P, UH, THE COUNTIES SAY IN IT, IF YOU WILL, WAS AT THAT S E P A C P COMMITTEE LEVEL.
UH, AND THEY RECOMMENDED OF COURSE, APPROVAL WITH THE REST OF THEM.
UM, WELL, THANKS FOR BRINGING THIS TO US.
UH, I AM FULLY SUPPORTIVE OF IT.
UM, AND I'LL GO AHEAD AND TAKE A MOTION AND THEN, UH, PASS IT ON TO THE COLLEAGUES.
THANK YOU, MIKE, FOR THE PRESENTATION.
I DON'T KNOW WHY I'M REALLY HUMORED BY THIS
I THINK IT'S A BACK CAVE OF QUESTIONS AND TAKING A TOUR.
UM, SO, SO IS THE INCIDENTAL TAKE PERMIT CURRENTLY ACTIVE? IS THAT WHAT I HEARD? OR ONCE IT'S APPROVED, UH, IT'LL BE ACTIVE.
NO, THE, SO THE INCIDENTAL TAKE PERMIT IS ACTUALLY THE PLAN.
THE S E P A C P IS A LARGER, IT'S, IT'S A PERMIT ISSUED BY THE US FISH AND WILDLIFE.
IT'S A REGIONAL CONSERVATION PERMIT.
IT'S, IT'S, IT'S A INCIDENTAL TAKE PERMIT, WHICH AUTHORIZES BECAUSE YOU PRESERVE A CERTAIN AMOUNT OVER HERE, WHETHER IT BE GOLDEN CHIEF WARBLER OR VERIO, OR THE CARS FEATURE, THOSE HABITATS YOU CAN TAKE IN, IN DIFFERENT, UH, DIFFERENT PROPERTIES.
SO THAT'S KIND OF, THAT'S KIND OF HOW IT WORKS.
AND THEN HOW DOES THE E A P P, UH, INTEND TO USE THE ONE-TIME LUMP SUM OF $2.1 MILLION? UH, WELL, I CAN, UH, I HAVE SOME PARKS REPRESENTATIVE, UH, HOMER'S HERE.
HE COULD PROBABLY ANSWER THAT.
BUT, UH, SO THOSE, UH, DOLLARS WOULD GO BACK INTO, UH, THE EDWARDS PROTECTION PROGRAM FOR ADDITIONAL ACQUISITIONS AND REALLY EXTEND THAT PROP ONE, UH, FUNDED PROGRAM.
SO IT GOES BACK INTO THE POT FOR ADDITIONAL ACQUISITIONS, BASICALLY.
I THINK, UH, THE COMMS PERSON MISSED AN OPPORTUNITY ON THE PRESENTATION WITH BLACK AND YELLOW.
WILL THERE BE A PRESS RELEASE ABOUT THIS WHEN IT GOES TO COUNT? BECAUSE THEY CAN MAKE IT UP.
COUNCILMAN MCKEE RODRIGUEZ, OUR, OUR OTHER COMMS EXPERT HERE.
IF THERE IS A PRESS RELEASE, IT SHOULD HAVE AS MANY BAT PUNS AS POSSIBLE.
BUT THAT IS, THAT IS ALL, WE'LL, MY QUESTIONS HAVE BEEN ASKED.
WE'LL WORK WITH ALANA AND HER TEAM, SEE IF WE CAN GET SOMETHING PRETTY COOL OUT THERE.
I MEAN, IT'S A GOOD, IT'S A GOOD PROGRAM AND WE'RE EXCITED ABOUT IT, SO THANK YOU.
ACTUALLY, I, UM, SOMETHING THAT THE COUNCILWOMAN SAID MADE ME, UH, REMEMBER THAT THIS YEAR OUR BUDGET HAS, UH, ABOUT 10 MILLION SET ASIDE FOR, UM, AQUIFER PURCHASES IN THE ALTERNATIVE, UH, FUNDING PLAN.
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HAS THAT ALREADY BEEN, UM, I GUESS BORROWED, WHAT I'M WONDERING IS IF THIS CASH CAN OFFSET THAT NEED, SOME OF THAT NEED TO BORROW THE 10 MILLION SO WE, WE HAVE NOT BEGUN TAPPING INTO THAT FUNDING.THIS WOULD DELAY THE TIME, WHICH WE WOULD NEED TO BEGIN DOING THAT.
IT WOULD BE A DELAY, BUT NOT AN OFFSET NECESSARILY.
UH, WE HAVE A MOTION AND A SECOND AND, UM, AND A COMMITMENT TO DO SOMETHING REALLY FUNNY WHEN THIS GOES TO FULL COUNSEL.
UM, ALL IN FAVOR, PLEASE SAY AYE.
SORRY WE COULDN'T RESIST BAT CAVE
UM, AND ANOTHER ITEM JUST AS EXCITING, BUT PROMISE WE WON'T BE AS GIGGLE.
I'LL TRY NOT TO BE AS GIGGLY
SO THIS ITEM IS REALLY INTENDED TO COVER THE FOLLOW-UP PROCEDURE, UM, OF HOW WE DO PUBLIC COMMENT.
AND THIS IS WHEN IT ONLY, THAT'S THE ONE THAT WE'RE TALKING ABOUT TODAY.
AND THERE IS A, UH, RECOMMENDATION THAT WILL REQUIRE COMMITTEE APPROVAL.
UM, SO DEBBIE'S GOING TO GIVE THIS PRESENTATION.
YOU DON'T NEED TO STAND OFF TO THE SIDE.
I JUST, UH, DO WANT TO MAKE, UH, ONE MORE COMMENT.
SO IN MY FIRST TERM, I SUBMITTED A COUNCIL CONSIDERATION REQUEST AND IT TALKED ABOUT PUBLIC PARTICIPATION.
AND ONE OF THE ITEMS IT CALLED FOR WAS A REVIEW OF HOW WE DO PUBLIC COMMENT AND, UH, TO IMPLEMENT BEST PRACTICES WITH RESPECT TO THAT.
SO A LOT OF, UH, CHANGES HAVE BEEN MADE, LIKE WE HAVE FREE PARKING NOW.
UM, BUT ONE THING THAT WE WERE, UH, PENDING WAS HOW DOES IT ACTUALLY WORK, RIGHT? LIKE, WHEN PEOPLE COME FORWARD AND SAY SOMETHING, WHAT, WHAT HAPPENS TO THAT COMMENT? SO THAT'S WHAT WE'RE GOING TO HEAR ABOUT TODAY.
UM, MY NAME IS DEBBIE ROCK SITTER AND I'M THE CITY CLERK.
AND I WANNA SAY THAT THIS WAS A JOINT, UH, EFFORT BETWEEN THE CITY CLERK'S OFFICE.
SO I CAN'T TAKE CREDIT FOR THIS.
THE COMMUNICATION AND ENGAGEMENT OFFICE, UH, WORKED ON THAT.
I KNOW ALANA WORKED VERY HARD.
UH, ALANA REED AND LAURA MAYS, UM, THEY'VE WORKED VERY HARD ON US.
THEY SPEAK UP OVER, OVER THE COURSE OF SEVERAL YEARS.
UH, WE HAVE OUR LEADER IN THE CITY MANAGER'S OFFICE, DAVID OFFICE, DAVID MCCAREY, WHO KEPT US GOING WITH THIS.
AND, UH, OF COURSE, JOHN PATEK HELPED WITH IT AS WELL.
I WANNA ACKNOWLEDGE THE WORK DONE BY EMILY MCGINN WITH THE COUNCIL LOCAL GOVERNMENT CORPORATION AND HER EFFORTS, UH, ON THE, ON THE PUBLIC COMMENT.
AND THEN, OF COURSE, THE CITY ATTORNEY'S OFFICE, ANDY SEGOVIA AND CAM KUNOW ALSO WORKED ON THIS.
UH, SO THIS WAS A VERY HUGE GROUP EFFORT, AND I CAN'T TAKE CREDIT FOR IT.
I'M JUST THE ONLY ONE THAT WANTED TO COME UP HERE AND TALK ABOUT IT.
SO, UM, I'M GONNA GIVE A LITTLE BACKGROUND ON PUBLIC COMMENT.
UH, STATE LAW REQUIRES THAT PUBLIC BE GIVEN AN OPPORTUNITY TO COMMENT ON ANY ITEM BEFORE THE CITY COUNCIL TAKES ACTION OR VOTES.
AND THAT'S IN A AND ZONING SESSIONS ON THURSDAYS.
PUBLIC COMMENT AT COUNCIL COMMITTEES IS OPTIONAL, BUT CUSTOMARILY APPLIED TO ALL COUNCIL COMMITTEES EXCEPT FOR GOVERNANCE.
AND THE REASON FOR THAT IS THAT COMMITTEES GENERALLY DON'T MAKE THE FINAL DECISION ON ANYTHING FOR THE GOVERNING BODY THAT'S MADE AT COUNCIL.
UH, NO PUBLIC COMMENT IS HELD AT B SESSION BECAUSE THOSE ARE GENERALLY BRIEFING SESSIONS ONLY.
BUT IF WE DO TAKE ACTION, IF COUNCIL VOTES ON SOMETHING AND B SESSION, THEN WE HAVE TO ALLOW THE PUBLIC TO COMMENT.
BUT A SEPARATE SESSION FOR PUBLIC COMMENT IS NOT REQUIRED FOR STATE LAW.
SO WE DO THIS EXTRA WEDNESDAY, UH, PUBLIC COMMENT SESSION THAT DOES NOT HAVE, UH, A REQUIREMENT BY LAW THAT WE HOST THAT.
BUT I WANNA GO BACK AND TALK ABOUT THE C C R THAT, UH, INITIATED THE DISCUSSION.
COUNCIL MEMBER SANDOVAL IN 2018, UH, ISSUED A C C R ADVANCING PUBLIC PARTICIPATION.
AND I WANTED TO SHOW THAT THE RECOMMENDATIONS HAVE BEEN WORKED ON VERY HARD, MOSTLY BY COMMUNICATIONS AND ENGAGEMENT, UH, THROUGH ESSAY SPEAKUP POLICY, ADMINISTRATIVE DIRECTIVE SURVEYS, AND THE NEWSLETTER LISTSERV.
BUT THE CITIZENS TO BE HEARD PORTION, WHICH IS THE WEDNESDAY THAT WE'RE GONNA TALK ABOUT NOW, RENAMED TO PUBLIC COMMENT, UH, SESSION IS GOT SOME PILOT PROGRAMS THAT I'M GONNA REPORT ON.
SO THE PUBLIC COMMENT SESSION ON WEDNESDAY AT 5:00 PM AS AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE FULL COUNCIL ON ANY TOPIC OF CITY
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BUSINESS.BUT BECAUSE NO SPECIFIC ITEMS ARE POSTED ON THE PUBLIC COMMENT SESSION AGENDA, CITY COUNCIL MAY NOT RESPOND, DELIBERATE OR TAKE ANY ACTION.
SO SOMETIMES IT SEEMS LIKE THE COUNCIL IS JUST SITTING THERE LISTENING AND THE PEOPLE WANT A RESPONSE, AND THEY DON'T UNDERSTAND THAT YOU CAN'T RESPOND, YOU'RE NOT ALLOWED TO RESPOND.
SO IT PUTS THE COUNCIL IN KIND OF AN AWKWARD POSITION, I THINK FROM THE BEGINNING.
'CAUSE PEOPLE DON'T REALLY UNDERSTAND WHAT PUBLIC COMMENT IS FOR.
ON THAT WEDNESDAY SESSION, THE PUBLIC COMMENT SESSION WAS STARTED HISTORICALLY IN 2011 BEFORE THE TEXAS OPEN MEETINGS ACT REQUIRED PUBLIC COMMENT TO BE HELD BEFORE AN ACTION.
AND ALSO BEFORE THE ESSAY SPEAKUP EXTENSIVE ENGAGEMENT PROCESS WAS CREATED.
THERE WAS A PILOT WHO WAS ALSO WORKED ON BY COMMUNICATIONS AND ENGAGEMENT.
THAT PILOT STARTED JANUARY 12TH, 2022.
AND IT ALLOWED FOR PARKING VALIDATIONS, AND BUS PASSES.
WE DIDN'T GET VERY MANY PEOPLE WANTING TO USE THE BUS PASSES BECAUSE PEOPLE WHO CAME ON VIA BUS GENERALLY ALREADY HAD A MONTHLY PASS ANYWAY.
BUT THE PARKING VALIDATIONS WERE PRETTY SUCCESSFUL.
AND, AND WE HAD 108 PARKING VALIDATIONS THAT HAVE BEEN DONE.
AND THAT IS NOT ONLY FOR PUBLIC COMMENT, BLESS YOU.
AND, UH, NOT ONLY FOR PUBLIC COMMENT, BUT ALSO FOR THOSE A SESSIONS AND Z SESSIONS WHERE WE ALSO DID THE VALIDATION.
SO MAYBE ABOUT A THIRD OF THE PEOPLE ARE PARKING AT CITY TOWER AND USING THOSE VALIDATIONS.
SO WE WANT TO, UH, CONTINUE THAT AND THE OFFICE OF THE CITY CLERK WILL TAKE IT OVER.
AND WE HAVE WORKED WITH COMMUNICATIONS ENGAGEMENT.
AND WHAT'S GREAT IS THAT THEY PUT TOGETHER AN INTRO VIDEO FOR INSTRUCTIONS ON HOW TO SIGN UP TO SPEAK.
THEY HAVE TO SIGN UP TO SPEAK 15 MINUTES BEFORE THE MEETING.
SO IT'LL BE PLAYED IN HERE, UH, 20 MINUTES BEFORE THE MEETING.
AND IT'LL ALSO TELL THEM WHERE TO GO TO GET THEIR PARKING VALIDATED.
SO IT'LL BE INSTRUCTIONAL VIDEO AND IT'LL PROVIDE A LITTLE BIT OF INFORMATION ABOUT THE SESSION SO THAT PEOPLE WILL UNDERSTAND THE ROLE OF COUNCIL AT THAT PUBLIC COMMENT 5:00 PM WEDNESDAY SESSION.
THE NEW PROCESS FOR FOLLOW-UP, THIS IS THE THING THAT WAS THAT PILOT THAT WE WANNA LOOK AT.
THAT WAS THAT VERY LAST THING ON THE C C R, THAT WE WANNA CHECK THAT THAT BOX AND LOOK AT WHAT WE CAN DO TO PROVIDE BETTER COMMUNICATION.
SO RIGHT NOW, NOTES AT THE PUBLIC COMMENT SESSION, UH, ARE TAKEN BY EMILY, THE, UH, COUNCIL, UH, COUNCIL, LOCAL GOVERNMENT CORPORATION EXECUTIVE DIRECTOR.
AND SHE SENDS THOSE TO THE COUNCIL DISTRICT CHIEFS OF STAFF, AND ALSO TO THE CITY MANAGER'S OFFICE.
AND THE CITY MANAGER'S OFFICE WILL THEN SHARE THEM WITH DEPARTMENTS, BUT SOMETIMES COUNCIL NEVER KNOWS WHAT HAPPENS WITH THEM.
THE NEW PROCESS IS GOING TO BE THAT THOSE NOTES ARE GONNA BE POSTED TO A SHAREPOINT SITE THAT IS INTERNAL.
UH, THE COUNCIL DISTRICT CHIEFS OF STAFF WILL RECEIVE THOSE AND THEY WILL GO TO THE CITY MANAGER'S OFFICE AND 3 1 1.
SO 3 1 1 IS GONNA ACTUALLY MAKE REFERRALS, UH, INTERNAL OR EXTERNAL AS APPROPRIATE FOR ANYONE.
AND THEY'RE ALSO, IF, IF IT'S A 3 1 1 CASE, THEY WILL BE ENTERING IN INTO, UH, THEIR SYSTEM.
SO A 3 1 1 CASE, AND I HAVE PAULA HERE, AND I WANNA ACKNOWLEDGE THAT PAULA IS NOW STEPPING IN WITH THIS GROUP, AND SHE'S HELPING US A WHOLE LOT WITH THIS PROCESS TOO.
UH, THE MORE THE MERRIER, RIGHT? AND 3, 1 1 WILL THEN, UM, DETERMINE WHAT IS A 3 1 1 CALL.
SOMEONE'S COMPLAINING ABOUT A POTHOLE.
BUT SOMETIMES, UH, AT PUBLIC COMMENT, THEY MIGHT BE TALKING ABOUT A POLICY ISSUE.
THOSE ARE NOT GONNA BE 3 1 1 CALLS.
THEY'RE NOT GONNA BE TRACKED BY 3 1 1.
SO THOSE ARE THE GONNA BE THE ONES THAT WILL STAY WITH YOUR OFFICES AT THE CITY COUNCIL LEVEL AND TO TAKE UNDER ADVISEMENT FOR FUTURE, UH, COUNCIL POLICY.
SO IT'S, IT'S A NEW PROCESS, A NEW WAY OF TRACKING, UH, FOLLOW UP ON CERTAIN ITEMS THAT REALLY, UH, ARE THINGS THAT THE CITY DEPARTMENTS CAN FOLLOW UP ON.
BUT, UH, IT WILL ALSO HELP US IN TRACKING HOW MANY I, HOW MANY REQUESTS DO WE GET THAT ARE POLICY AND HOW MANY ARE 3 1 1, AND HOW MANY ARE OTHER, UH, OTHER REFERRALS THAT WE COULD MAKE TO OTHER ORGANIZATIONS, MAYBE EVEN OUTSIDE THE CITY.
SOMETIMES THEY MAY BE COMPLAINING ABOUT SAWS OR C P SS OR THE BEAR COUNTY ISSUES.
SO THOSE ARE THINGS THAT 3 1 1 CAN HELP REFER ON.
SO THAT'S THE, THAT'S THE PROCESS THAT WE PLAN TO UTILIZE, UH, THE IMPLEMENTATION TIMELINE TO START THE NEW, UH, IS AT THE FIRST PUBLIC COMMENT SESSION ON JANUARY 11TH NEXT YEAR.
SO WE'LL GET ALL OF THE SYSTEMS SET UP AND IN PLACE OVER THE NEXT MONTH AND BE STARTING AT THAT TIME.
[00:25:01]
THAT'S THE RECOMMENDATION FROM THE STAFF.AND I'M HERE WITH ALL THE TEAM, ALL THE TEAM TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE.
AND THEY PROBABLY HAVE MORE ANSWERS THAN I DO.
THANK YOU DEBBIE, UH, FOR BRINGING THIS ITEM FORWARD.
AND ALL THOSE OF YOU WHO ARE, WHO ARE HERE, UM, I'M GONNA START WITH MY COLLEAGUES.
THANK YOU DEBBIE, FOR THE PRESENTATION AND TEAM FOR THE WORK.
AND COUNCILMAN SANDOVAL FOR PUTTING THIS COUNCIL CONSIDERATION REQUEST FORWARD.
AND, UM, MY, MY QUESTION IS, DO WE INTEND OR CAN WE EXPAND THE, THE, THE PARKING VALIDATION TO COUNCIL COMMITTEES? I'VE NOTICED WITHIN THE PLANNING AND COMMUNITY DEVELOPMENT, UH, COMMITTEE IN PARTICULAR, THERE'S ALWAYS A LARGE, UM, PARTICIPATION IN PUBLIC COMMENT.
UH, OR ARE WE ALREADY VALIDATING THEIR PARKING? UH, WE ARE NOT, NOT CURRENTLY VALIDATING PARKING FOR COUNCIL COMMITTEE FOR PUBLIC COMMENT.
MY, MY HOPE IS THAT WE, WE, WE CAN POTENTIALLY START TO DO THAT, UH, BECAUSE I'VE BEEN SEEING AN INCREASE IN PUBLIC PARTICIPATION.
UH, I ALSO WANNA THANK PAULA AND THE 3 1 1 TEAM.
RIGHT? UM, THERE'S ALWAYS IMMEDIATE NEEDS THAT CONSTITUENTS HAVE AS YOU HIGHLIGHTED, RIGHT? THEY'LL COME IN FIGHTING A STREET, A SIDEWALK OR SOME TYPE OF ISSUE.
AND, UH, I KNOW WHEN WE CONNECT THINGS TO PAUL AND HER TEAM, IT ALWAYS GETS, UH, COMPLETED AND EXECUTED.
SO THANK YOU SO MUCH FOR YOUR WORK.
UM, YESTERDAY DURING THE PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE, UH, WE HAD A RESIDENT COME IN AND SHARE HER STORY THAT SHE WAS ABOUT TO BE EVICTED FOR A SECOND TIME.
UM, SO I WANNA EXPRESS MY, MY THANKS FOR, FOR IAN, UH, AND THE NEIGHBORHOOD AND HOUSING SERVICES DEPARTMENT WHO QUICKLY STEPPED IN AND CONNECTED HER TO SERVICES.
BUT I, I HIGHLIGHT THAT TO HIGHLIGHT THE IMPORTANCE OF THE CONTINUED WORK TO EXPAND, UH, THE PUBLIC INPUT PROCESS WITHIN CITY COUNCIL MEETINGS AND OUR COUNCIL COMMITTEE MEETINGS AS WELL.
UH, MY HOPE IS THAT WE COULD CONTINUE TO, UH, INCLUDE THOSE COMMITTEES IN THE VALIDATION PROCESS.
UM, BUT WITH THE SHAREPOINT DOCUMENT, DO WE KNOW IF THAT'S GOING TO BE SHARED? UH, THE DAY PUBLIC COMMENT NOTES ARE TAKEN OR A, A WEEK FROM THE DAY OF PUBLIC COMMENT.
SO THE PLAN IS, UH, EMILY IS ABLE TO GET THE, THE DOCUMENT PREPARED THE VERY DAY OF THE MEETING.
UM, SO IT WILL BE AVAILABLE AND YOU, YOUR STAFF AND YOURSELF WILL HAVE THE LINK TO THAT AS WELL AS 3 1 1.
AND THEN 3 1 1 WILL, UH, GO THROUGH THEIR TIMELINE AND LOOK AT THOSE AND START ADDING INFORMATION ONTO IT.
SO IT'LL BE KIND OF A LIVING DOCUMENT.
WOULD THERE'D BE OPPORTUNITY? WELL, THANK YOU FOR THAT.
UH, WOULD THERE BE OPPORTUNITY TO POTENTIALLY PURCHASE BUS PASSES, FOR EXAMPLE, UH, WITH OUR CONSTITUENT SERVICES TEAM, OFTENTIMES WE HAVE RESIDENTS COME IN WITH A CONCERN AND THERE MAY BE AN ITEM THAT ALIGNS ON THE AGENDA THAT ALIGNS WITH THEIR NEED OR CONCERN THAT THEY'RE COMING IN FOR.
UH, AND WE ALWAYS ENCOURAGE THEM TO COME TO PUBLIC COMMENT, BUT MANY OF THEM DON'T HAVE CARS.
UM, AND THEY'LL ASK, RIGHT, DO Y'ALL HAVE BUS PASSES? UH, IS THERE OPPORTUNITY FOR US AS A COUNCIL TO PURCHASE SPECIFIC AMOUNT OF BUS PASSES PER CITY COUNCIL DISTRICT TO DISPERSE TOFIELD OFFICES FOR THE 10? SO WE CURRENTLY HAVE, UH, I, THE COMMUNICATION ENGAGEMENT OFFICE PURCHASED 50 MM-HMM.
BUS PASSES AND WE ONLY USED ONE.
SO WE CAN LOOK AT HOW TO GET THAT OUT TO YOU GUYS.
'CAUSE WE WE'RE GONNA TAKE THOSE OVER AT THE CITY CLERK'S OFFICE OKAY.
SO WE CAN TALK ABOUT HOW WE CAN MAKE THEM AVAILABLE FOR PEOPLE TO GET THEM AND NOT HAVE TO BE HERE WHEN THEY GET THEM.
I THINK IT WOULD BE, YEAH, THAT'S A GREAT IDEA.
HAVING THEM IN THE FIELD OFFICES FOR US TO DISPERSE.
THIS IS, UH, GREAT WORK AND REALLY EXCITED TO SEE, UH, THE EXPANSION OF PUBLIC INPUT.
UM, I GUESS MY ONLY, UH, QUESTION IS THAT, OR A COMMENT AND A ASK IS THAT THERE HAVE BEEN SOME DAYS WHERE, UM, YOU KNOW, THERE ARE A NUMBER OF POINTS OF PERSONAL PRIVILEGE, AND THEN WE ALSO HAVE A CONTENTIOUS ITEM AND THE GARAGE WILL BE FILLED.
AND SO WE GET SOME OF THAT FRUSTRATION FROM PEOPLE WHO ARE UNABLE TO PARTICIPATE.
AND SO I'M WONDERING, IS THERE A MECHANISM THAT WE HAVE TO MAYBE A DAY OR TWO IN ADVANCE OF A SESSION WHERE WE SEE THAT A WHOLE BUNCH OF PEOPLE HAVE SIGNED UP THAT MAYBE WE CAN OPEN UP OTHER OPPORTUNITIES FOR PARKING? UH, WE CAN TALK WITH C C D O PARKING DIVISION ABOUT WHAT THEY MIGHT HAVE AVAILABLE.
AND I, I IMAGINE THAT, THAT SOMETHING LIKE THAT WOULD COME WITH A, UM, A BUDGETARY ASK.
AND SO IF YOU CAN HAVE THAT CONVERSATION WITH C C D O AND THEN MAYBE REPORT BACK TO US ON, YOU KNOW, IF THAT WOULD, IF THAT'S SOMETHING THAT WE WOULD IMPLEMENT IN THE NEXT CITY BUDGET, I THINK THAT WOULD BE SOMETHING THAT WE WOULD BENEFIT TO KNOW.
UM, SO IN TERMS OF THE SHAREPOINT, UH, SITE THAT
[00:30:01]
IS, UH, SHARED WITH CHIEFS OF STAFF, WHO ELSE WOULD HAVE ACCESS TO THAT? I'M WONDERING ABOUT THE DEPARTMENT DIRECTORS.UM, I THINK EMILY MAYBE CAN HELP US WITH THAT BECAUSE SHE'S GONNA BE THE OWNER OF THAT SITE.
EMILY, IT'S YOUR MOMENT TO SHINE.
I THINK IT'S ABSOLUTELY FEASIBLE TO SHARE THE SHAREPOINT SITE WITH DEPARTMENT DIRECTORS.
UM, PART OF THE REASON WE TAKE NOTES AT PUBLIC COMMENT AND SEND THEM OFF IS TO PROVIDE THAT INFORMATION TO DEPARTMENTS THAT COULD POTENTIALLY STEP IN AND HELP.
AND, UM, CAN THE COUNCIL OFFICES DETERMINE ALSO WHO THEY WANT TO ACCESS THAT? ABSOLUTELY.
IT MIGHT NOT BE THE CONSTITUENT SERVICES, BUT SOMEBODY ELSE.
UM, SO YOU'RE GOING TO SEPARATE, UH, ITEMS THAT CAN GO TO 3 1 1 VERSUS POLICY ITEMS. AND, UM, SO LET'S TAKE THOSE IN, IN KIND.
SO THE 3 1 1 ITEMS WILL GET WRAPPED UP BY PAULA.
WHAT'S THE REPORT BACK TO THE COUNCIL OFFICES ONCE, ONCE THOSE ARE DONE? SO THE PLAN IS THAT THE 3 1 1 WOULD PUT THE CASE NUMBER ONTO THE SHAREPOINT SITE.
SO HOPEFULLY THAT COULD BE A HOT LINK WHERE YOU COULD, UH, JUST CLICK ON THE SHAREPOINT SITE AND SEE WHERE IT IS IN THE PROCESS.
SO I THINK THAT'S WHAT WE'RE THINKING.
SO WE WOULD UPDATE THE, YOU KNOW, IF IT WAS, IF THERE WAS AN OPEN CASE, THEN WHAT'S THE FOLLOW-UP? IF THERE WAS A NEW CASE CREATED, THERE WAS A NEW CASE NUMBER, ALL OF THE INFORMATION THAT ANYONE OF THE COUNCIL OFFICES MAY NEED, DEPENDING ON WHERE THE LOCATION IS, THAT WILL ALL BE IN THE ACTUAL DOCUMENT IN THE NOTES.
UM, SO ANYBODY WITH THE FILE CAN, CAN GO IN AND LOOK AT THAT.
NOW IN TERMS OF THE POLICY ITEMS, THINGS THAT DON'T GO TO 3 1 1, WHERE DOES THAT GET LOGGED? SO THEY WILL STAY ON THE SAME SPREADSHEET THAT, THAT EMILY CREATES.
WHAT WE'LL BE ABLE TO DO THEN IS TRACK HOW MANY PEOPLE ARE COMING AND TALKING ABOUT POLICY ISSUES.
SO THAT'LL BE A MECHANISM FOR US TO BE ABLE TO TRACK THAT.
'CAUSE RIGHT NOW WE JUST HAVE NUMBERS OF PEOPLE WHO COME TO PUBLIC COMMENT, BUT WE DON'T HAVE A MECHANISM WHERE WE TRACK WHETHER THEIR ISSUE WAS POLICY, WHETHER IT WAS A 3 1 1 ITEM OR OTHER.
AND WE'RE GONNA CLASSIFY THEM.
AND IN TERMS OF THE POLICY ISSUES, WILL THAT BE, THAT'S BASICALLY NOT UP TO THE CITY STAFF TO FOLLOW UP ON THAT IS THE OPTION OF THE COUNCIL OFFICE TO RESPOND OR DO WHATEVER.
SO THAT MIGHT INITIATE YOU IF YOU, IF IT INSPIRES YOU TO DO A C C R OR IF IT'S SOMETHING Y'ALL ARE GONNA BE TALKING ABOUT LATER IN THE WEEK OR IN THE MONTH, IT MIGHT BE, UH, AN IDEA OF, OF LISTENING TO THEM AND DETERMINING WHETHER IT CHANGES THE WAY, UH, YOU CONSIDER AN ITEM IN A FUTURE COUNCIL MEETING.
UM, AND BASED ON WHAT YOU'VE SEEN COME FORWARD AT PUBLIC COMMENT, ARE THERE ITEMS THAT LAND SOMEWHERE BETWEEN 3 1 1 AND POLICY ITEMS? ARE THERE THINGS THAT IT'S, IT'S NOT A QUICK EASY FIX? YEAH, I THINK THREE ONE, SORRY, NOT THAT THREE.
ONE ONE IS AN EASY FIX, RIGHT?
IT MIGHT BE SOMETHING THAT THE DEPARTMENT IS CURRENTLY WORKING ON THAT, THAT THEY CAN, THEY CAN, THE DEPARTMENT CAN ACTUALLY WORK ON, BUT IT'S NOT REALLY A 3 1 1 TYPE ISSUE.
I DON'T KNOW IF YOU HAD, I FORGOT WHICH ONE.
I, I, I, I THINK I FORGOT ALSO BECAUSE, UH, BUT IT MIGHT BE SOME, MAYBE IT MIGHT BE SOMETHING THAT WE NEED TO HAVE C P S FOLLOW UP WITH OR SAWS.
I THINK, I THINK THE IDEA HERE, AND THE POINT IS, IS THAT THERE ISN'T A SUFFICIENT DOCUMENTATION AS TO WHAT'S HAPPENING WITH THESE INDIVIDUALS THAT COME IN AND HAVE A CONCERN.
RIGHT? AND SO THAT SPREADSHEET DOCUMENT, UM, WILL, UM, HAVE WHO IS FOLLOWING UP.
AND SO I'LL TAKE THE FIRST CUT AT, YOU KNOW, OKAY, SO MAYBE IT'S THIS DEPARTMENT OR MAYBE THESE TWO DEPARTMENTS NEED TO BE TALKING ABOUT THIS SITUATION.
SO IT'S GONNA BE A LITTLE BIT MORE OF FOLLOW UP AND DOCUMENTATION AS TO, UH, WHAT NEEDS TO HAPPEN IN ORDER TO BE ABLE TO RESPOND TO THE RESIDENT WHO'S COME FORWARD.
UM, FOR POLICY, LIKE FOR POLICY ISSUES, LIKE YOU MENTIONED, YOU KNOW, AGAIN, UM, REALLY IT'S GONNA BE THE COUNCIL OFFICES BASED ON MAYBE WHERE THE INDIVIDUAL LIVES IS.
THE COUNCIL IS THE INDIVIDUAL IN DISTRICT SEVEN OR ONE OR 10 OR WHATEVER.
UM, AND I THINK THAT MAY, UH, BE A, A WAY FOR THE COUNCIL OFFICE ALSO TO FOLLOW UP WITH THE INDIVIDUAL THAT TOOK TIME TO COME AND SPEAK TO THE COUNCIL.
[00:35:01]
THAT'S ANOTHER TYPE OF ITEM.UM, I REALIZE THIS IS FOR PILOT, UH, FOR PILOTING WHAT I WOULD, DO YOU HAVE PLANS ON WHEN YOU WOULD REPORT BACK ON THIS PILOT? UH, WE WOULD LIKE TO GIVE IT AT LEAST SIX MONTHS, UH, TO REPORT, TO REPORT BACK.
SO MAYBE AFTER, UM, AFTER IN THE SUMMERTIME.
UH, ONE THING I WOULD LIKE TO SUGGEST, IF YOU COULD INCORPORATE THIS AS PART OF YOUR PILOT IS TO GIVE, UH, TO PREPARE A MONTHLY REPORT THAT WOULD GO TO, UH, COUNCIL OFFICES.
UM, I KNOW WE CAN GO TO THE SHAREPOINT SITE, BUT IT'S A LITTLE DIFFERENT FROM HAVING YOU TELL US, HEY, THIS IS WHAT WE SAW IN THE FIRST MONTH.
UM, YOU KNOW, YOU KNOW, THIS WAS THE LIST OF, YOU KNOW, 44 3 1 1 CASES, 25% OF THEM ARE RESOLVED BY THE END OF THE MONTH, OR, UM, YOU KNOW, THIS IS THE TYPE OF 3 1 1 CASE, UH, UP TO YOU.
AND I THINK AS WE GO ALONG EVERY MONTH WE CAN, IF WE HAVE FEEDBACK ON HOW, ON HOW THAT'S WORKING FOR US, WE CAN TELL YOU, I WOULD PROPOSE THAT WE DO THAT QUARTERLY, MAYBE BECAUSE MONTHLY, I DON'T KNOW IF THAT MUCH IS GONNA HAPPEN IN A MONTH.
SO, SO MAYBE AT THE END OF MARCH YOU WOULD GIVE US THE FIRST ONE.
I THINK THAT WOULD WORK BETTER.
UM, BUT YEAH, I, I DON'T WANNA WAIT UNTIL WE'RE DONE WITH THE PILOT TO, TO DO THAT.
UM, THE OTHER THING I WOULD LIKE TO, TO RECOMMEND, AND THIS IS UH, I DON'T KNOW IF WE CAN ACT ON THIS, IS YOU OPENED UP THE TALK ABOUT PUBLIC COMMENT WITH PEOPLE NOT UNDERSTANDING WHY PUBLIC COMMENT IS, YOU KNOW, THERE'S NO DIALOGUE, ET CETERA.
UM, IS IT POSSIBLE THAT IN THE OPENING SPEECH, OPENING REMARKS WHEN WE OPEN THAT SESSION, THAT THERE CAN BE A FEW REMARKS ABOUT THAT? UH, YES.
UH, WE CAN HAVE A SCRIPT THAT THE MAYOR READS OR THE PRESIDING OFFICER READS, UH, IF IT'S THE MAYOR PRO TIM AT THE TIME.
UM, BUT ALSO THAT THE LITTLE VIDEO SHOULD HAVE, IT'S GONNA HAVE SOME OF THAT INFORMATION IN IT AS WELL.
JUST, UH, THEY MAY NOT HAVE GOTTEN THERE YET BY THE TIME
SO, BUT WE'RE GONNA SHOW IT AT 20 MINUTES TILL BECAUSE IT ALSO TELLS THEM THAT THEY NEED TO SIGN UP TO SPEAK IF THEY HAVEN'T GONE ONLINE TO SIGN UP TO SPEAK MM-HMM.
SO OUR PLAN IS TO SHOW THE VIDEO.
IT'S A GOOD VIDEO THAT COMMUNICATIONS AND ENGAGEMENT HAS PUT TOGETHER.
IS THAT VIDEO READY FOR VIEWING? NO.
LAURA, SOUNDS LIKE, UH, LOOKS LIKE SHE HAS SOMETHING TO SAY.
I JUST WANTED TO ADD A COUPLE OF THINGS TO COUNCILWOMAN TO YOUR POINT ABOUT INFORMING THE PUBLIC ABOUT PUBLIC COMMENT.
UH, WE HAVE A COUPLE OF VIDEOS AND SOCIAL MEDIA POSTS THAT WE'VE PREPARED AND BROADCAST OVER THE PAST COUPLE OF YEARS TO JUST INFORM THAT SAME CONCEPT OF WHAT TO EXPECT WHEN YOU GET HERE AND WHAT IS PUBLIC COMMENT.
UH, WE CAN GLADLY SHARE THOSE WITH YOUR OFFICES AS WELL TO HELP GIVE THEM A LITTLE BIT MORE OF A LIFT.
BUT THEY'RE AVAILABLE IN ENGLISH AND SPANISH AND THEY BASICALLY DETAIL HOW COUNCIL CAN'T SPEAK BACK.
WHAT HAPPENS WHEN YOU GET HERE? HOW DO YOU PICK UP PARKING? AND THEY'RE INTENDED TO BE MORE SOCIAL MEDIA FRIENDLY.
SO I THINK THAT COMBINED WITH THIS VIDEO IN PERSON WOULD BE A GREAT WAY TO SHARE THE STORY.
I, UH, I DO THINK, UM, HAVING IT HERE IS GONNA BE A, IS GONNA MAKE A, A HUGE DIFFERENCE.
UM, UH, IN TERMS OF, UH, THE RECOMMENDATIONS MADE REGARDING, UH, VALIDATING PARKING FOR COMMITTEES AND, UH, YOU KNOW, POTENTIAL BUS LIMITS, I'M SORRY, PARKING, UM, MODIFICATIONS AND, AND BUS PASSES.
CAN THAT MOVE FORWARD WITH OUR RECOMMENDATION AS PART OF THAT? OR ARE THOSE SEPARATE ITEMS? HOW, I GUESS, HOW CAN WE MAKE THOSE THINGS HAPPEN? UH, WE'RE THIS STAFF, WE WILL GO AHEAD AND LOOK, UH, AT WHAT WE CAN DO.
WE'LL TALK WITH C C D O ABOUT THE PARKING, UH, AVAILABILITY SITUATION FOR THOSE BUSY TIMES AS WELL AS FOR COUNCIL COMMITTEES.
AND DO THEY HAVE THE CAPACITY TO HANDLE THAT? SO IT, IT WILL TAKE STAFF A LITTLE BIT OF TIME, BUT, UH, WE WILL CERTAINLY INCLUDE IT IN THE RECORD, UM, OF WHAT COUNCIL RECOMMENDS AND THE COMMITTEE RECOMMENDS.
YEAH, JUST YESTERDAY WE WERE AT A COMMITTEE MEETING AND THERE WERE ABOUT 14 PEOPLE THERE AND, UM, UH, YOU KNOW, TALKING ABOUT THINGS THAT WERE REALLY LIKE LIFE SAFETY ISSUES.
SO IT'D BE GREAT IF WE COULD, IF WE COULD DO THAT.
UM, WE COULD PROBABLY RESPOND THROUGH, UH, DAVID AND MAYBE AS A MEMO, IF WHATEVER WE GET WORKED OUT, WE CAN SEND A MEMO TO THE WHOLE COUNCIL.
THAT WAY YOU GET A QUICK RESPONSE AND DON'T HAVE TO WAIT FOR ANOTHER MEETING.
YEAH, I THINK THAT WOULD BE APPROPRIATE.
UM, I THINK THAT'S ALL MY QUESTIONS FOR NOW.
WELL, UH, THANK YOU VERY MUCH FOR, OH YEAH,
[00:40:01]
SORRY,UM, YOU KNOW, DURING THIS WHOLE CONVERSATION, DEBBIE, UH, YOU TALKED ABOUT HOW, OR YOU, YOU REALLY EDUCATED ME ON HOW PUBLIC COMMENT WAS DESIGNED BACK WHEN THERE WEREN'T LOTS OF OTHER CHANNELS FOR TALKING TO YOUR COUNCIL MEMBER.
UM, I'M WONDERING IF THAT'S LIKE A HANDOUT WE CAN ALSO GIVE TO FOLKS WHEN THEY COME HERE, OR IS THAT INFORMATION IMPORTANT TO SHARE WITH, WITH PEOPLE WHO COME TO PUBLIC COMMENT, DO YOU THINK, UH, WHAT EXACTLY WOULD WE HAND OUT, LIKE CONTACT INFO FOR YOUR COUNCIL OFFICE? OH, WE COULD MAKE THAT AVAILABLE.
UM, WELL, UH, I'LL GO AHEAD, TAKE A, A MOTION TO APPROVE THE STAFF RECOMMENDATION.
AND THAT CONCLUDES OUR MEETING FOR, UH, TODAY AND FOR MEETINGS FOR THE YEAR.
WE WILL SEE YOU BACK IN JANUARY.