[00:00:03]
[Approval of Minutes ]
BY MEMBER VIN WILSON.ANY QUESTIONS ABOUT THE MINUTES? JANUARY 30.
THIS IS RELATIVELY SPEAKING, A SHORT MEETING.
UH, WE HAVE UH, TWO ITEMS ON THE CONSENT AGENDA AND THEN WE HAVE, UM, ITEMS FOR INDIVIDUAL CONSIDERATION.
UM, FOR THE CONSENT AGENDA WE HAVE UH, HIGH PROFILE ITEM.
NO, WE DON'T HAVE, WE ONLY HAVE THE TWO INDIVIDUAL ITEMS TODAY ON STATE.
SO, UH, FIRST ONE'S BRIEFING ON RELEASE OF SOLICITATION FOR, UH, ANNUAL CONTRACT OR, UM, MAINTENANCE.
[Pre-Solicitation High Profile Briefings ]
UH, AS MATTER OF FACT, BOTH OF THAT, THEY'RE JUST FROM DIFFERENT AREAS.SO I BELIEVE, UH, WE'LL HAVE THE FIRST PER UH, RECOMMENDATIONS FROM BEN OR SOMEBODY FROM D H SS.
GOOD AFTERNOON, CITY COUNCIL AND AUDIT AND ACCOUNTABILITY COMMITTEE MEMBERS.
MY NAME IS JESSICA DELINA AND I'M AN ASSISTANT HUMAN SERVICES DIRECTOR AND AS MENTIONED, I'LL BE PROVIDING A PRES SOLICITATION ON CITYWIDE CUSTODIAL SERVICES.
SO SPECIFICALLY WE ARE PROPOSING A REQUEST FOR COMPETITIVE SEALED PROPOSALS FOR CUSTODIAL SERVICES FOR MULTIPLE CITY DEPARTMENTS.
THOSE DEPARTMENTS INCLUDE HUMAN SERVICES, POLICE, FIRE CENTER, CITY DEVELOPMENT OPERATIONS, SOLID WASTE, I T S D PUBLIC WORKS AND THE WORLD HERITAGE OFFICE.
THE CONTRACT TERM IS FOR THREE YEARS WITH TWO ONE YEAR OPTIONS TO RENEW AND A TOTAL ESTIMATED CONTRACT VALUE OF 7 MILLION.
WE WILL PROMOTE THE SOLICITATION ONCE IT'S RELEASED UTILIZING THE CENTRAL VENDOR REGISTRY THAT WE MAINTAIN AS WELL AS THE CITY OF SAN ANTONIO WEBSITE T V S A AND ADDITIONAL TARGETED MEDIA PROMOTIONS.
EVALUATION COMMITTEE MEMBERS WILL INCLUDE REPRESENTATIVES FROM HUMAN SERVICES, POLICE, FIRE AND CENTER CITY DEVELOPMENT OPERATIONS SCORING WILL BE BASED ON A HUNDRED POINT SCALE WITH 80 POINTS ACTUALLY AWARDED FOR THE APPLICATION.
AND OF THOSE 80 POINTS, THE DISTRIBUTION IS 30 POINTS FOR THE PROPOSED PROGRAM PLAN.
30 POINTS FOR EXPERIENCE, BACKGROUND AND QUALIFICATIONS AND 20 POINTS FOR PRICING.
THERE WILL BE AN ADDITIONAL 20 POINTS AVAILABLE BASED ON THE C BETA GOAL SETTING PROCESS.
C BETA POINTS WILL BE AWARDED BASED ON THE FOLLOWING CRITERIA.
FIVE POINTS FOR SMALL BUSINESS ENTERPRISE PRIME CONTRACT, FIVE POINTS FOR MINORITY WOMEN-OWNED BUSINESSES AND 10 POINTS FOR EMERGING SMALL BUSINESS ENTERPRISE PRIME CONTRACT.
THERE WERE ALSO VENDOR SUBCONTRACTING REQUIREMENTS THAT WERE ALSO ESTABLISHED THROUGH THE C BETA PROCESS THAT INCLUDE THAT 26% OF SUBCONTRACTING GO TO MINORITY WOMEN-OWNED BUSINESSES AND 7% TO AFRICAN-AMERICAN OWNED BUSINESSES.
THE SOLICITATION IS PROPOSED FOR RELEASE ON MARCH 1ST, AND THAT WOULD BE FOLLOWED BY A PREMAL CONFERENCE ON MARCH 14TH.
APPLICATIONS WOULD BE DUE BACK BY APRIL 14TH AND THE EVALUATION AND SCORING PROCESS WOULD BE COMPLETED BY JUNE 2ND.
WE WOULD THEN RETURN TO THE AUDIT AND ACCOUNTABILITY COMMITTEE ON AUGUST 23RD FOR A POSTS SOLICITATION BRIEFING AND CITY COUNCIL WOULD CONSIDER THE AWARD AT THEIR SEPTEMBER, 2020 THIRD MEETING, UH, WITH THE CONTRACT TO START BY OCTOBER 1ST.
THAT DOES CONCLUDE OUR STAFF PRESENTATION.
I'M AVAILABLE TO ANSWER ANY QUESTIONS YOU MAY HAVE ABOUT THE SOLICITATION TIMELINE OR THE OVERALL PROCESS.
UH, I REALLY DON'T HAVE ANY QUESTIONS AND SO I'LL ASK IF ANY OF THE COMMITTEE MEMBERS HAVE QUESTIONS.
SO THIS IS A PRES SOLICITATION BRIEFING.
WE DON'T HAVE TO TAKE ANY ACTION ON IT.
LOOKS LIKE IT'S GOING IN THE RIGHT DIRECTION.
OKAY, THE NEXT ONE WE HAVE IS ANOTHER BRIEFING AND THIS IS ALSO FOR, UH, CUSTODIAL.
AND THIS IS, UH, GONNA BE PRESENTED BY PUBLIC WORKS.
GOOD AFTERNOON CHAIR AND MEMBER OF THE COMMITTEE.
I'M REZI DIRECTOR CITY ENGINEERING FOR PUBLIC WORKS DEPARTMENT.
THE PUBLIC WORKS DEPARTMENT IS SEEKING APPROVAL TO START SOLICITATION FOR ONCOLOGY GEOTECHNICAL AND MATERIAL TESTING SERVICES TO PROVIDE MATERIAL TESTING DURING THE PROJECT DEVELOPMENT AND CONSTRUCTION PHASE OF EACH PROJECT.
THE TEST RESULT WILL BE AVAILABLE FOR ENGINEER AND CONTRACTOR TO USE DURING DESIGN AND CONSTRUCTION.
SOLICITATION TYPE IS REQUEST FOR QUALIFICATION.
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PROPOSED TERM.PROPOSED TERM IS THREE FIRST YEAR AND TWO ADDITIONAL ONE YEAR ALTOGETHER FIVE YEAR ESTIMATED VALUE 4.5 MILLION ANNUALLY 22.5 MILLION.
FOR DURATION OF THE PROJECT OR DURATION OF THE PROJECT, THE EXISTING CONTRACT WILL BE EXPIRED IN LATE THIS YEAR.
N I G CODE FOR THIS PROJECT IS GEOTECHNICAL SOIL SITE ASSESSMENT AND SITE FIELD OBSERVATION TESTING SERVICES FOR MATERIAL TESTING, GEOTECHNICAL ENGINEERING AND HIGHWAY STREETS AIRPORT PAY PARKING LOT ENGINEERING CENTRAL VENDOR REGISTERED 943 AND ADVERTISEMENT WILL BE DONE ON C SCAT T TS T W S A AND CHANNEL 21 KOA BIDING OPERATING SERVICES AND HEARTBEATS.
AS YOU CAN SEE ON THE RIGHT SIDE WE HAVE SIX COMMITTEE MEMBER, WHICH INCLUDES CITY MANAGER'S, OFFICE AND PUBLIC WORKS STAFF.
THE SELECTION CRITERIA IS GOING TO BE EXPERIENCE, BACKGROUND, QUALIFICATION OF FIRM KEY PERSONNEL AND KEY SUB CONSULTING, 45 POINTS UNDERSTANDING OF THE PROJECT AND PROPOSED MANAGEMENT PLAN.
35 POINTS AND EXPERIENCE WITH SAN ANTONIO REGION IS 25 POINT OTHER 10 FINANCE STATEMENT IS NOT REQUIRED FOR THIS CONTRACT.
LOCAL PERFORMANCE IS NOT APPLICABLE.
ALSO VETERAN OWNED SMALL BUSINESS PERFORMANCE PROGRAM.
D B E'S SUBCONTRACTING GOAL IS 8.5.
OF COURSE TODAY'S PRE-SALE STATION PRESENTATION RELEASE WILL BE DONE IN FEBRUARY 27, PRE-SUBMIT.
OUR CONFERENCE MARCH 15TH, 2023.
DEADLINE FOR QUESTION WILL BE MARCH 24 AND DEADLINE FOR APPLICATION IS DUE ON MARCH, APRIL 14TH, 2023.
POST-SALE STATION WILL BE DONE IN MAY 23.
CONTRACT NEGOTIATION JUNE 23 AND POST-SALE STATION BRIEFING AND WILL BE IN JUNE 28TH, 2023.
COUNCIL APPROVAL IN B R SPEEDING IN AUGUST OF THIS YEAR AND CONTRACT IS START LATE AUGUST OF THIS YEAR.
I'M AVAILABLE TO ANSWER ANY QUESTION YOU MAY HAVE.
I'M NOT GONNA LET YOU OFF THAT EASY.
SO I, I PRESUME THAT THIS IS FOLLOWING UP ON AN EXISTING CONTRACT THAT'S DUE TO RUN OUT I GUESS AUGUST OR SEPTEMBER OF THIS YEAR.
EVERY BOUND PROJECT WE SELECT NUMBER OF THE GEOTECHNICAL FIRM TO ASSIST US DURING DESIGN AND CONSTRUCTION AND THE EXISTING WILL BE EXPIRING LATE THIS YEAR.
WE ARE PROPOSING TO POSSIBLE SELECT ANOTHER 10 FOR 2022 BOND PROGRAM.
AND AGAIN, UH, I'LL MAKE AN ASSUMPTION THAT WHEN WE TALK ABOUT MATERIAL TESTING, DO WE TALK ABOUT IF WE HIRE A CONTRACTOR TO DO SOMETHING, WE WANNA MAKE SURE THAT THE MATERIAL THAT THEY USE MEETS THE STANDARDS THAT THAT WE EXPECT FOR ANY KIND OF CONSTRUCTION.
AND THAT'S LOOKED AT AHEAD OF TIME WHEN THEY GIVE US A LIST OF WHAT THEY'RE GONNA BE USING AND THEN WHAT THEY ACTUALLY PUT IN PLACE.
DOES IT GET TESTED AFTER IT'S DONE TO MAKE SURE IT MEETS THE SPECIFICATIONS AND THINGS LIKE THAT? THAT'S ACCURATE.
EVERYTHING CONTRACTED IS ON OUR PROJECT.
WE HAVE A THIRD PARTY MATERIAL TESTING LAB DURING WHEN THEY'RE POURING THE CONCRETE, THEY GO OVER, THEY TAKE THE SAMPLE AND THEY BREAK THOSE, MAKE SURE IT MEETS THE SPECIFICATION REQUIREMENT.
WHEN THEY DO THE ASPHALT, THEY GO OVER THERE ALSO PICK UP THE SAMPLE AND DO, AND THIS IS JUST PART OF IT.
ANYTIME WE HAVE OTHER NEED, DEPENDING ON WHAT WE ARE PLANNING TO DO, THEY DO TESTING FOR US AND THE TEST RESULT IS AVAILABLE FOR A CONTRACTOR, FOR US, FOR ENGINEER AND PUBLIC TO SEE.
NOW WHEN WE DO OUR NORMAL STREETS AND ROADS AND SIDEWALKS OR BRIDGES OR WHATEVER THAT'S INVOLVED IN INFRASTRUCTURE, DO WE USE THE SAME KIND OF TECHNIQUE AND CHECKING ON THE QUALITY OF THE MATERIAL THAT'S PUT IN AND THINGS OF THAT NATURE? CORRECT.
IT DOES NOT REALLY MATTER WHAT TYPE OF FUNDING WE HAVE.
BOND, S M P OR FEDERAL, WE DO THE SAME TESTING.
I'LL ASK ANY OF THE COMMITTEE MEMBERS HAVE ANY QUESTIONS.
UH, COUNCILMAN ELA, DO YOU HAVE A QUESTION? NO, HE DOESN'T.
OKAY, WELL, UH, AGAIN, THIS IS JUST A BRIEFING.
DIDN'T CALL FOR ANY KIND OF ACTION BY THE COMMITTEE.
[Consideration of items for future meetings ]
LET ME ASK OUR, OUR CITY STAFF, ARE THERE ANY OTHER ISSUES RELATED TO ANYTHING WE'VE WORKED ON OR COMING FORWARD THAT WE NEED TO BE PREPARED FOR? UH, CHAIRMAN? NO, THERE'S NOTHING ELSE, UH, REGARDING TODAY'S AGENDA.I THINK WE'RE WORKING ON THE MARCH MEETING, SO WE'RE GONNA WORK WITH YOUR, UH, STAFF
[00:10:01]
TO GET THAT SCHEDULED.I THINK WE'RE PROBABLY GONNA BE, UH, OFF SCHEDULE A LITTLE BIT.
WE HADN'T HEAR HEARD ANYTHING FROM KEVIN, SO I SUPPOSE THE NEXT MEETING YOU'LL HAVE SOME FOR US? YES SIR.
THIS WAS JUST KIND OF AN ANOMALY THAT WE HAD NO REPORTS, BUT WE'RE LOOKING AT THREE OR FOUR FOR THE NEXT MEETING.
WELL I THINK THAT WOULD CONCLUDE THE BUSINESS OF THE COMMITTEE.
SO THANK YOU EVERYBODY FOR COMING OUT AND I'LL SAY THE MEETING'S ADJOURNED.