* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:04] 13TH. LET'S GO AHEAD AND BEGIN WITH, UH, ROLL CALL THE MEMBERS. COUNCIL MEMBER BRAVO HERE. COUNCIL MEMBER PEIS PRESENT. CITIZEN MEMBER TREVINO. CITIZEN MEMBER HARRIS. HERE, CHAIR. COURAGE. PRESENT CHAIR. WE HAVE A QUORUM. THANK YOU. THANK YOU EVERYBODY FOR BEING HERE TODAY. UH, WE'VE GOT, UH, AN AGENDA WITH ABOUT 10 DIFFERENT ITEMS. HOPEFULLY WE'LL GET THROUGH IT PRETTY QUICK. FIRST [Approval of Minutes  ] OFF, UM, LET'S GO AHEAD AND APPROVE THE MINUTES FROM OUR MEETING ON MAY 9TH. I'LL ENTERTAIN AND ENTERTAIN A MOTION FOR THAT. MOTION TO APPROVE. SECOND. OKAY. IT'S BEEN MOVED AND SECONDED TO APPROVE THE MAY 9TH MINUTES. ANY QUESTIONS OR CONCERNS ABOUT IT? OKAY. HEARING NONE. ALL IN FAVOR SAY AYE. AYE. AYE. AYE. ANY OPPOSED? HEARING NONE. THE MINUTES ARE APPROVED. ARE THERE ANY CITIZENS WHO'VE SIGNED UP FOR PUBLIC COMMENT TODAY? WE HAVE NO MEMBERS OF THE PUBLIC SIGNED UP TO SPEAK TODAY. OKAY. THANK YOU. OKAY, WE'RE GONNA BEGIN WITH, UM, SOME FINAL INTERNAL AUDIT REPORTS. W [CONSENT AGENDA  ] WELL, WE HAVE A CONSENT AGENDA, WHICH INCLUDES, UH, FINAL INTERNAL AUDIT REPORT. UH, NUMBER TWO, ACCEPTANCE OF THE OFFICE OF CITY AUDITOR REPORT. IT'S AN AUDIT OF WORKFORCE DEVELOPMENT THAT IS THE ONLY CONSENT AGENDA ITEM. UH, THE OTHERS ARE GOING TO BE HANDLED INDIVIDUALLY. THERE. THERE'S, THERE'S A SECOND AUDIT REPORT ALSO. OH, THAT'S RIGHT. NUMBER THREE. UH, YEAH. ACCEPTANCE OF, UH, THE SOLID WASTE MANAGEMENT HEAVY DUTY EQUIPMENT AND FLEET OPERATIONS. OKAY. THOSE, UH, WERE FORWARDED TO YOU. HOPEFULLY YOU HAD A CHANCE TO LOOK AT 'EM. THEY ARE ON CONSENT. UH, DO, DOES ANY MEMBER WANNA MOVE THOSE FOR INDIVIDUAL CONSIDERATION? OKAY. NOT HEARING ANY. THEN LET'S APPROVE THE CONSENT AGENDA. I ATTEND. ENTERTAIN A MOTION TO DO THAT. PLEASE APPROVE. TO APPROVE. OKAY. SECOND. OKAY. MOTION TO APPROVE THE CONSENT AGENDA ITEMS TWO AND THREE. ANY OTHER QUESTIONS? HEARING NONE. ALL IN FAVOR SAY AYE. AYE. AYE. ANY OPPOSED? NONE. OKAY. THE CONSENT AGENDA, ITEMS TWO AND THREE ARE APPROVED FOR INDIVIDUAL CONSIDERATION. TODAY WE HAVE TWO SECTIONS. ONE IS A PRES SOLICITATION OF HIGH PROFILE BRIEFINGS. THE OTHER IS A POSTS SOLICITATION OF HIGH PROFILE BRIEFINGS. SO WE'LL [Pre-Solicitation High Profile Briefings  ] GO AHEAD AND BEGIN, UH, WITH THE PRES SOLICITATION ITEMS, ITEM NUMBER FOUR AND WHO'LL BE MAKING THE PRESENTATION. GOOD MORNING COMMITTEE MEMBERS. UH, MY NAME IS RICHARD RILEY. I'M THE ASSISTANT DIRECTOR FOR THE SAN ANTONIO POLICE DEPARTMENT, AND THIS MORNING I'LL BE PRESENTING, UH, A BRIEFING ON THE PRES SOLICITATION FOR ALARM FEE COLLECTION AND PERMIT SERVICES. CAN YOU JUST RUN IT FOR ME? NO, NO, IT'S, THAT'S, IT'S NOT WORKING. THANK YOU, SIR. NO, NO WORRIES. OKAY. UH, THE SAN ANTONIO POLICE DEPARTMENT PROVIDES ADMINISTRATION OF THE CITY'S ALARM PERMIT PROGRAM SERVICES UNDER CHAPTER 25 OF THE CITY CODE. AS PART OF THAT, UH, RESPONSIBILITY, UH, THE PROGRAM SERVICES INCLUDE THE ISSUANCE AND RENEWALS OF ALARM PERMITS, THE COLLECTION OF ALL RELATED ALARM FEES. THOSE ARE NEW PERMIT FEES, RENEWAL FEES AND FALSE ALARM FEES, AS WELL AS A EFFORT AND A GOAL TO DECREASE EXPENDITURES ASSOCIATED WITH MANAGING THE ALARM PERMIT PROGRAM. AS YOU MAY KNOW, ALL ALARM SYSTEMS WITHIN THE CITY OF SAN ANTONIO ARE REQUIRED TO HAVE A PERMIT ISSUED BY THE SAN ANTONIO POLICE DEPARTMENT. UPON ACTIVATION OF THE ALARM SYSTEM, UH, THE CITY COLLECTS, UH, FEES YEARLY FOR ALARM SYSTEMS, AND YOU'LL SEE THE AMOUNTS UP THERE. RESIDENTIAL AT $40 A YEAR, SENIOR CITIZENS AT $30 A YEAR, COMMERCIAL BOTH POLICE AND FIRE AT A HUNDRED DOLLARS A YEAR, AND OUR GATED COMMUNITIES ARE $50 A YEAR. UH, WE ARE PROPOSING TO SOLICIT THIS AS A REQUEST FOR PROPOSAL. THE PROPOSED TERM OF THE NEW CONTRACT WILL BE THREE YEARS WITH ONE THREE YEAR OPTION. UH, THE ESTIMATED VALUE, UH, ANTICIPATED REVENUE IS $30 MILLION. THAT'S $5 MILLION OVER THE SIX YEAR LIFE OF THE CONTRACT WITH AN EXPENDITURE OF $5 MILLION, WHICH IS 15% OF THE ESTIMATED REVENUE YEARLY. SO ABOUT 850,000, UH, TIMES THE SIX YEARS GETS US TO THE 5 MILLION. CURRENTLY, WE ARE UNDER CONTRACT UNTIL THE END OF OCTOBER OF THIS YEAR. WE'VE TALKED WITH THE CURRENT VENDOR WHO HAS AGREED TO EXTEND THAT CONTRACT FOR A SIX MONTH PERIOD, SO WE WILL NOT LOSE [00:05:01] SERVICES IN THE INTERIM. UH, A QUICK OVERVIEW OF THE SOLICITATION. UH, YOU'LL SEE THERE THE NATIONAL INSTITUTE OF GOVERNMENT PURCHASING CODES THAT WERE IDENTIFIED. THE MAJORITY OF THOSE ARE IN FINANCIAL DEBT AND MAILING SERVICES, ALONG WITH SOME ACCOUNTANT SERVICES, AS THIS IS THE BULK OF THE WORK THAT IS DONE, UH, TO ENSURE THAT PERMIT FEES ARE PAID. UH, NUMBER OF VENDORS THAT WERE IDENTIFIED THERE, YOU SEE 123. UH, WE WENT TO A TARGETED VENDOR OUTREACH AND THEN ADVERTISING THROUGH T V SS A CHANNEL 21, THE COSA WEBSITE, AS WELL AS HEARTBEAT, WHICH IS A MINORITY BASED NEWSPAPER. ON THE RIGHT THERE, YOU'LL SEE YOUR EVALUATION COMMITTEE, VOTING MEMBERS. UH, THE DEPUTY CITY MANAGER, MYSELF, THE ASSISTANT DIRECTOR OF FINANCE, UH, CHIEF TECHNOLOGY OFFICER AT I T S D, AS WELL AS, UH, THE ADMINISTRATIVE SERVICES OFFICER WHO OVERSEES THE ALARM PERMIT PROGRAM WITHIN S A P D AND ANOTHER REPRESENTATIVE OF I T S D, UH, SENIOR INFORMATION TECHNOLOGY MANAGER. UH, REQUIREMENTS THERE YOU'LL SEE AS, UH, EVALUATION REQUIREMENTS. OBVIOUSLY THE EXPERIENCE, BACKGROUND AND QUALIFICATIONS BEING THE, THE MOST WEIGHTED AT 30 POINTS. THE PROPOSED PLAN AT 25 POINTS PRICING 20, UH, SMALL BUSINESS ENTERPRISE MINORITY WOMEN BUSINESS ENTERPRISE, BOTH AT FIVE POINTS. UH, LOCAL PREFERENCE AT 10 POINTS, AND THEN VETERAN, UH, OWNED FOR FIVE POINTS TOTALING THE A HUNDRED POINTS, UH, AS AN ADDITIONAL REQUIREMENT. AUDITED FINANCIAL STATEMENTS ARE NOT REQUIRED IN RESPONSE TO THE R F P ONLY. WE WILL SUBSEQUENTLY AUDIT FINANCIAL STATEMENTS UPON, UH, THAT'LL BE PART OF THE CONTRACT NEGOTIATION, AND THEN YEARLY AS PART OF THAT CONTRACT. AND THEN, UH, THERE'S A SUB BETA SUBCONTRACTING REQUIREMENT OF 5% FOR MINORITY WOMEN BUSINESS ENTERPRISE GOAL SETTING COMMITTEE MEMBERS, UH, MYSELF, AND THEN THE ASSISTANT DIRECTORS OF FINANCE, PARKS AND REC AND ECONOMIC DEVELOPMENT, AS WELL AS ONE CIVILIAN. UH, THE APPLICATION PROGRAM INTERFACE IS APPLIED. THERE, YOU'LL SEE VETA APPLIED THOSE, UH, 10 POINTS TOTAL AS WE PREVIOUSLY DISCUSSED. UH, YOU SEE THE FIVE POINT BREAKOUT AND THEN A REQUIREMENT, UH, THAT THE, UH, MINORITY WOMEN BUSINESS HAVE A 5%, UH, PIECE OF THIS. AND THEN YOU'LL ALSO SEE THAT THE APIS ARE SUPPORTED. UH, THOSE ARE THE CONTRACT TERMS, OPPORTUNITIES, PERCENTAGE AND UTILIZATION OF SMALL MINORITY AND WOMEN, UH, BUSINESS ENTERPRISES WITHIN THE SCOPE OF WORK. THE IMPORTANT PART HERE, THE PROJECT TIMELINE, UH, AS YOU SEE TODAY, WE'RE, WE'RE HERE PRESENTING THE PRES SOLICITATION BRIEFING TO THE COMMITTEE, UH, WITH A RELEASE DATE, UH, MONDAY, JUNE 26TH, UH, PRE-SUBMIT CONFERENCE ON THE 7TH OF JULY. THE NEXT BIG DATE WILL BE THE DUE DATE FOR RFPS ON THE 10TH OF AUGUST. THE EVALUATION COMMITTEE PLANNING RIGHT NOW TO MEET ON OCTOBER 10TH. AFTER WE GET THROUGH BUDGET SEASON AND NEGOTIATE THE, THE CONTRACT, WE'LL BE BACK IN FRONT OF THE AUDIT COMMITTEE FOR A POST SOLICITATION BRIEFING ON DECEMBER 12TH RIGHT NOW, UH, PRESENTING FOR CITY COUNCIL CONSIDERATION ON THE 11TH OF JANUARY, AND THE CONTRACT TO START THAT FOLLOWING MONDAY ON THE 15TH OF JANUARY PENDING YOUR QUESTIONS. THAT CONCLUDES MY BRIEF FOR TODAY. THANK YOU. I'M GONNA ASK A COUPLE QUESTIONS. HOW MANY, UH, HOW MANY HOUSEHOLDS PARTICIPATE IN THIS ALARM SYSTEM PROGRAM? SO, UH, CURRENTLY TO DATE, UH, RESIDENTIAL PERMITS, UH, FOR 2022 OR 15,375. COUNCIL MEMBER, WHAT IS OUR ACTUAL ESTIMATE OF HOW MANY HOMES ARE ALARMED, UH, IN THE CITY WORKING WITH THE ALARM COMPANIES? WE SHOULD BE ABLE TO FIGURE THAT OUT. SO WHAT WE CAN'T FIGURE OUT THE, THE ALARM COMPANIES HAVE THAT. WHAT WE CAN'T FIGURE OUT IS THE NUMBER OF RING DOORBELLS THAT ARE IN EFFECT, WHICH I WOULD ALSO CLASSIFY AS AN ALARM SYSTEM BECAUSE THAT'S A CITIZEN INITIATED THING. I CAN FOLLOW UP WITH THE, WITH THE ACTUAL ALARM COMPANIES. UH, BUT WE HAVE 15,000 PERMITS CURRENTLY. MM-HMM. , THAT SEEMS LIKE, UM, A PRETTY LARGE CONTRACT TO OVERSEE 15,000 PERMITS. SO, WELL, LET ME, LET ME CLARIFY. SO THAT'S RESIDENTIAL PERMITS. YOU HAVE ANOTHER 16,000 IN SENIOR CITIZEN, AND THEN YOU GET INTO, UM, COMMERCIAL PER PERMITS AT 11,000. SO WHEN YOU TOTAL 'EM ALL TOGETHER, IT'S ABOUT 50,000 PERMITS. AND I THINK THAT'S THE NUMBER YOU'RE LOOKING FOR. SO I APOLOGIZE. OKAY. YEAH, THAT IT SOUNDS A LITTLE MORE REASONABLE. OKAY. UH, THAT'S THE ONLY QUESTION I HAVE RIGHT NOW. ANY OTHER COMMITTEE MEMBER HAVE A QUESTION? NO. OKAY. WELL, HOPEFULLY THE SOLICITATION GOES WELL, WE'LL HEAR FROM YOU AGAIN LATER IN THE YEAR. OKAY. THANK YOU, COUNCILMAN. THANK YOU. NEXT ITEM IS, UH, ITEM NUMBER FIVE, BRIEFING ON SOLICITATION FOR PUBLIC WORKS DEPARTMENT ON ON-CALL TRAFFIC ENGINEERING SERVICES. [00:10:01] RAZZI. GOOD MORNING CHAIR AND MEMBER OF THE COMMITTEE. I'M ZI HUSNI, DIRECTOR CITY ENGINEERING FOR PUBLIC WORKS DEPARTMENT. THE PUBLIC WORKS DEPARTMENT IS A SOLICITATING AND A REQUEST FOR QUALIFICATION OPT FOR THREE FIRM TO PROVIDE ON-CALL TRAFFIC ENGINEERING SERVICES TO PROVIDE TRAFFIC ENGINEERING ANALYSIS AND DESIGN SERVICES. THESE SERVICES MAY INCLUDE SIGNAL DESIGN, SIGNAL TIMINGS, TRAFFIC COMING, PROJECT ANALYSIS AND DESIGN. SOLICITATION TYPE IS REQUEST FOR QUALIFICATION OR F OR R F Q. PROPOSED TERM THREE YEARS WITH TWO ONE YEAR EXTENSION. ALTOGETHER FIVE YEARS, ESTIMATED VALUE IS 1 MILLION PER YEAR, 5 MILLION FOR TOTAL. THE EXISTING CONTRACT WILL BE EXPIRED OCTOBER 1ST, 2023. N I G P CODE IS INCLUDE TRAFFIC AND TRANSPORTATION ENGINEERING, TRAFFIC STUDY AND ANALYSIS SERVICES, TRAFFIC COUNTING SERVICES AND CIVIL ENGINEERING. GAME NUMBER OF THE VENDOR IS 528. ADVERTISEMENT IS GOING TO BE ON A T V S H CHANNEL 21 COOP BIDDING OPPORTUNITY WEBSITE AND HEARTBEAT. EVALUATING AND VOTING MEMBER IS GOING TO BE OF COURSE FROM CITY MANAGER'S OFFICE. MYSELF AND FEW OF OTHER PROJECT MANAGER FROM PUBLIC WORKS DEPARTMENT. EVALUATION CRITERIA IS GOING TO BE EXPERIENCE, BACKGROUND, QUALIFICATION OF RESPONDENTS, KEY PERSONNEL AND KEY SUB CONSULTING, 45 POINTS UNDERSTANDING OF THE PROJECT AND PROPOSED MANAGEMENT PLAN. 35 POINTS EXPERIENCE WITH SAN ANTONIO REGION AND PAST PERFORMANCE 20 POINT ADDITIONAL REQUIREMENT AUDIT AND FINAL STATEMENTS IS NOT REQUIRED. SBI, A PROGRAM IS ALSO NOT APPLICABLE. LOCAL PERFORMANCE PRO PROGRAM IS NOT APPLICABLE. VETERAN OWNED AND SMALL BUSINESSES PERFORM PRO NOT APPLICABLE ALSO. AND D B E IS 0% REQUIREMENT. PROJECT TIMELINE IS OF COURSE, SOLICITATION BRIEFING IS TODAY JUNE 13. WE ARE PLANNING TO RELEASE THIS ONE ON JUNE 21ST. SOLICITATION PRE-SUBMIT. OUR CONFERENCE WILL BE JULY 5TH. DEADLINE FOR QUESTION. JULY 23. DUE DATE FOR SUBMITTAL IS AUGUST 7TH. EVALUATION WILL BE DONE IN LATE AUGUST. POSTAL STATION WILL BE COMING TO COMMITTEE IN SEPTEMBER 12TH AND CITY COUNCIL SOMETIME IN NOVEMBER, EARLY NOVEMBER. AND OF COURSE CONTRACT STARTED. WE ARE END SPEEDING TO BE NOVEMBER 12TH. THIS IS IN MY PRESENTATION FOR THIS ITEM. I'M AVAILABLE TO ANSWER ANY QUESTION YOU MAY HAVE. CHAIR OR COMMITTEE RAZZI. UM, AM I RIGHT IN ASSUMING THAT MOST OF THE, UH, ENGINEERS WHO COME FORWARD ARE, ARE COMING FORWARD AS INDIVIDUALS? NOT NECESSARILY AS A COMPANY? NO. COUNCILMAN WILL BE COMPANY. OKAY. WILL BE COMPANY. SOMETIME THEY END UP CREATING A TEAM OF TWO OR THREE FIRM AS A TEAM SUMMIT. OKAY. WELL WHY AREN'T WE GIVING ANY POINTS FOR SMALL BUSINESS OR VETERANS? IF IT COULD BE A COMPANY THAT'S OWNED BY A SMALL, A SMALL BUSINESS OR VETERAN FOR PROFESSIONAL SERVICE, WE HAVE TO HIRE THEM BASED ON QUALIFICATION. SO NO EXTRA POINTS CAN BE GIVEN FOR ANYTHING ELSE. CORRECT? YEAH. COUNT CHAIR, THIS IS, UM, A STATUTORY PROCUREMENT. SO WHEN IT COMES TO LOCAL AND VETERANS BASED ON STATUTE, IT'S NOT ALLOWABLE. AND THEN ON THIS ITEM, BECAUSE THERE COULD BE SOME FEDERAL MONEY THAT, UM, IS APPLICABLE, THE D V E WOULD APPLY VERSUS UH, S BETA. OKAY. WELL THANK YOU. UM, HOW MANY DO YOU THINK YOU'D BE BRINGING INTO THIS POOL? WE ARE PLANNING TO SELECT THREE. WE ARE IN SPEEDING AT LEAST A DOZEN OR SO FIRM TO APPLY FOR IT. OKAY. I NOTICE THIS FOCUS IS ON TRANSPORTATION. SO LET ME ASK YOU, I'M JUST THINKING OF MY OWN DISTRICT. IF THERE WAS A STREET THAT WANTED TO GO AHEAD AND HAVE, UH, HUMPS PUT IN THERE TO SLOW DOWN TRAFFIC, WOULD IT BE AN ENGINEER THAT WOULD COME OUT AND EVALUATE THE NEED FOR THAT, WHERE IT WOULD GO AND THINGS LIKE THAT? MANY TIME WE DO THOSE IN-HOUSE BECAUSE THAT'S SIMPLE ENOUGH. BUT SOMETIME YOU'RE RIGHT, WE COULD PROBABLY ASK ONE OF THESE FIRMS TO ASSIST US ON PROVIDING US SOME RECOMMENDATION. SO MOSTLY THEY MIGHT DO BIGGER JOBS LIKE, UH, STREET REALIGNMENT OR THINGS LIKE THAT. MOST OF THE TIME THEY DO [00:15:01] REALLY TRAFFIC SIGNAL DESIGN FOR US. OH, TRAFFIC SIGNAL DESIGN IS BIG ISSUE AND TIMING AND OKAY. TRAFFIC CALMING MORE THAN JUST A SPEED, TOM. OKAY. ALRIGHT. THOSE ARE ALL MY QUESTIONS. ANYONE ELSE HAVE ANY QUESTIONS? OKAY. HEARING NONE. THANK YOU, RAZZI. I KNOW WE'LL HEAR FROM YOU AGAIN LATER. I HAVE ONE MORE. OH, THAT'S RIGHT. YOU'RE GONNA BE DOING THE NEXT ONE TOO. OKAY. ITEM NUMBER SIX, WHICH IS AGAIN, ENGINEERING FOR WATER SERVICES. YES, CHAIRMAN, THE PUBLIC WORKS DEPARTMENT IS SEEKING APPROVAL TO RELEASE A SOLICITATION FOR ON-CALL STORMWATER ENGINEERING SERVICES TO PROVIDE TIME TIMELY COMPLETION OF STORMWATER CAPITAL PROJECT. PROJECT MAY INCLUDE PRELIMINARY AND FINAL DOCUMENT, COST, ESTIMATE AND DESIGN PLANS. ATION TYPE IS A REQUEST FOR QUALIFICATION. PROPOSED TERM IS GOING TO BE THREE YEARS AND 2, 2 1 YEARS ALTOGETHER FIVE YEARS. ESTIMATED VALUE OF 1.3 MILLION ANNUALLY AND CONTRACT WILL BE 20 MILLION. TOTAL CURRENT EXISTING CONTRACT WILL BE EXPIRED AUGUST TWO, AUGUST, 2023. SOLICITATION OVERVIEW, N I G P CODE IS INCLUDE, UH, DRAFTING SERVICES, CIVIL ENGINEERING, EXCUSE ME, GEOTECHNICAL ENGINEERING SERVICE SERVICES AND LAND USE NUMBER OF THE VENDOR 203. WE ARE PLANNING TO ADVERTISE THAT ON C C CAST, T V S H AND 21 COSSA BIDDING OPPORTUNITY WEBSITE AND HEARTBEAT EVALUATION AND VOTING MEMBER IS GOING TO BE CITY MANAGER'S OFFICE AND NUMBER OF THE STAFF FROM PUBLIC WORKS DEPARTMENT. EVALUATION CRITERIA IS EXPERIENCE, BACKGROUND, QUALIFICATION OF THE RESPONDENT, KEY PERSONNEL AND KEY SUB CONSULTING. 50 POINTS UNDERSTANDING OF THE PROJECT AND PROPOSED MANAGEMENT PLANARY POINTS AND EXPERIENCE IN SAN ANTONIO REGION AND PAST PERFORMANCE IS 20 POINT ALTOGETHER UNDER POINTS AUDIT, ADDITIONAL REQUIREMENT, AUDIT AND FINANCIAL STATEMENT IS NOT REQUIRE LOCAL PERFORMANCE IS ALSO NOT APPLICABLE. VETERAN OWNED SMALL BUSINESSES PER PREFERENCE PROGRAM. NOT APPLICABLE. SDA SUBCONTRACTING REQUIREMENT IS 17%. M W E B E SDA GOAL SETTING WAS DONE IS A GOAL SETTING IS GOING TO BE DONE BY OUR MEMBER OF THE FINANCE DEPARTMENT, PUBLIC WORKS DEPARTMENT, ECONOMIC DEVELOPMENT PARKS DEPARTMENT, AND OF COURSE WE HAVE A FRANK MUNOZ FROM CITIZEN MEMBER. AND JULIAN ANON FROM ANOTHER CITY MEMBER. ANOTHER CITIZEN MEMBER. A P I APPLIES AVIDA SUBCONTRACTING GOAL 17% M W B E SUBCONTRACTING SELF PERFORMANCE BY THE PRIME RESPONDENT WILL BE COUNT TOWARD THE SUBCONTRACTING GOALS. ABILITY, AVAILABILITY ANALYSIS. A P I ARE SUPPORTED BY FOLLOWING ANALYSIS ON THE CONTRACT BY CONTRACT BASE OPPORTUNITY FOR SS M W B E WITHIN THE SCOPE OF THE WORK PERCENTAGE OF SS M W B E AVAILABLE IN CENTRAL VENDOR REGISTRY. UTILIZATION OF SS M W B E ON HISTORIC PROJECT SIMILAR TO THIS NATURE PROJECT TIMELINE, PRETATION IS A GOAL SETTING COMMITTEE. MAY 3RD PRES SOLICITATION BRIEFING JUNE 13, WHICH IS TODAY. RELEASE WILL BE DONE LATE JUNE 28TH. PRE-SUBMIT OUR CONFERENCE. JULY 12. DEADLINE FOR QUESTION. JULY 26TH. DUE DATE FOR SUBMITTAL. AUGUST 16 EVALUATION WILL BE DONE LATE SEPTEMBER. CONTRACT NEGOTIATION. OCTOBER 23RD, 2023. POSTAL STATION WILL BE, WILL BE OCTOBER 10TH AND COUNCIL'S APPROVAL. NOVEMBER AND CONTRACT START WILL BE NOVEMBER, 2023. THIS IS INAM MY PRESENTATION AND I'M AVAILABLE TO ANSWER ANY QUESTION YOU MAY HAVE. OKAY, THANK YOU. RAZZY. I'M GONNA LET YOU OFF THE HOOK AND I'M GONNA GO TO TROY AND I'M GONNA ASK TROY, HOW COME THE ENGINEERS IN THIS INSTANCE CAN GO AHEAD AND USE S BETA? IS THERE NEVER ANY FINE FEDERAL MONEY THAT'S INVOLVED IN OUR STORM WATER PROGRAM OR THINGS LIKE THAT? I, I SAW THIS ONE COMING. UM, NO, YOU'RE EXACTLY RIGHT. IT REALLY COMES BACK TO THE FLAVOR OF THE FUNDING. [00:20:01] SO ON ONCALL IT WILL HAVE, UM, TYPICALLY DEPENDING ON THE PROJECT, IT COULD HAVE FEDERAL FUNDING. AND SO IT'LL BE USING D B E ON THIS ONE COMES OUT OF OUR STORM WATER FUND, WHICH IS NON-FEDERAL. SO IN THAT CASE IT WOULD NOT BE DB APPLICABLE. WE WOULD, UM, TEND TO, WE WOULD MOVE TOWARDS THE, THE BETA PROGRAM. GOD, I THOUGHT I GOT YOU THAT TIME. NO, SIR. NOT YET. WELL, BUT I'LL, I'LL GET YOU ON THIS ONE. ON SLIDE TWO IT SAYS, UH, IT'S A THREE YEAR CONTRACT WITH TWO ONE YEAR OPTIONS, WHICH ARE FIVE YEARS, AND IT'S 1.3 MILLION ANNUALLY, BUT THE TOTAL CONTRACT IS FOR 20 MILLION. THIS WILL HAVE NOW LOOK TO ROI TO NOD, BUT THIS WILL HAVE MULTIPLE CONTRACTORS, NOT JUST ONE CONTRACT. SO THE SUM OF HAVING MULTIPLE CONTRACTORS WOULD ADD TO THE TOTAL OF 20 MILLION. OKAY. IF YOU SAY SO, . ALRIGHT. I I DON'T HAVE ANY OTHER QUESTIONS. ANY OTHER COMMITTEE MEMBER? NO, CAN'T STUMP THE CON THE, UH, PEOPLE TODAY, SO. ALRIGHT, THANK YOU ROSSIE. ONE MORE, COUNCILMAN. ALRIGHT, YOU MUST ENJOY YOURSELF TODAY. NOT DONE YET. GO AHEAD PLEASE. OKAY. THE LAST ITEM ON PRES SOLICITATION IS GO PUBLIC WORKS DEPARTMENT WILL BE SOLICITATION REQUEST FOR QUALIFICATION FOR SIX, FIRM FOR ON-CALL CIVIL ENGINEERING SERVICES TO ASSIST THE CITY TO ASSIST THE CITY IN DESIGN AND CONSTRUCTION PHASE SERVICES OF FOREST STREET DRAINAGE SIDEWALK PROJECT AND PROJECT MANAGEMENT OF THE BOARD FOR, FOR BOTH BOND AND NON BOND PROGRAM. SOUTH STATION TYPE IS REQUEST FOR QUALIFICATION. PROPOSED TERM IS THREE YEAR AND TWO ADDITIONAL YEAR FOR RENEWAL. ESTIMATE VALUE VALUE, 4 MILLION PER CONTRACT, 24 MILLION FOR TOTAL LIFE OF THE CONTRACT. THE EXISTING CONTRACT WILL BE EXPIRED IN AUGUST, SOME OF THEM, AND THE REMAINING WILL BE IN SEPTEMBER OF THIS YEAR. N I G P CODE IS A REQUIRE CIVIL ENGINEERING INSPECTION SERVICES, CONSTRUCTION TYPE EDUCATION AND TRAINING AND CONSULTING NUMBER OF THE VENDOR TO BE NOTIFIED. 188. THE ADVERTISEMENT WILL BE DONE C A T V S H AND 21 SSA BIDDING OPPORTUNITY WEBSITE HEARTBEATS. AND OF COURSE THE EVALUATION AND VOTING MEMBER IS GOING TO BE CITY MANAGER'S, OFFICE AND DEPARTMENT PUBLIC WORKS DEPARTMENT. AND WE HAVE ALSO SOMEONE FROM C P S ENERGY WILL BE ASSISTING US ON THIS EVALUATION. EVALUATION CRITERIA, EXPERIENCE, BACKGROUND AND QUALIFICATION OF RESPONDENTS, KEY PERSONNEL AND KEY SUB-CON CONSULTING. 45 POINTS UNDERSTANDING OF THE PROJECT AND PROPOSED MANAGEMENT PLAN. 35 POINTS EXPERIENCE WITH SAN ANTONIO REGION. PAST PERFORMANCE 20 POINT AUDIT AND FINAL STATEMENTS. NOT REQUIRE LOCAL PERFORMANCE, NOT REQUIRE VETERAN OWNED SMALL BUSINESSES PERFORMANCE PROGRAM. NOT APPLICABLE. SUB CONSULTING REQUIREMENTS, 19% M W B E S GOAL SITTING, WHICH CONSISTS OF STAFF FROM ECONOMIC DEVELOPMENT, PARKS DEPARTMENT, PUBLIC WORKS DEPARTMENT FINANCE. AND WE HAD OF COURSE CITIZEN MEMBER ALSO PARTICIPATE AND APPLY ON AVIDA SUB CONSULTING GOAL 19% FOR M W B E SUB CONSULTING. SUBCONTRACTING SELF PERFORMANCE BY PRIME RESPONDENTS WILL, WILL COUNT TOWARD THE SUB-CONS CONSULTING GOAL. AND AP EYES ARE SUPPORTED BY THE FOLLOWING ANALYSIS ON CONTRACT BY CONTRACT BASE OPPORTUNITY FOR S M W B E WITHIN THE SCOPE OF THE WORK PERCENTAGE OF SS M W B E AVAILABLE IN CENTRAL VENDOR REGISTERING UTILIZATION OF SS M W B E ON HISTORIC PROJECT SIMILAR TO THIS NATURE. TIMELINE IS GOAL SETTING IN JUNE 1ST. PRE-SALE STATION IS TODAY. RELEASE WILL BE DONE JUNE 27 SUB PRE-SUBMIT OUR CONFERENCE IN JULY 11. DEADLINE FOR QUESTION IS JULY 25TH. DUE DATE FOR SUBMITTAL AUGUST 14TH. EVALUATION COMPLETED SEPTEMBER POST-SALE STATION OCTOBER 10TH. AND CONTRACT NEGOTIATION WILL BE DONE SOMETIME OCTOBER AND CITY COUNCIL APPROVAL NOVEMBER. AND OUR CONTRACT, WE ANTICIPATE TO START IN NOVEMBER. ALSO, THIS IS IN MY PRESENTATION. I'M AVAILABLE TO ANSWER ANY QUESTION YOU MAY HAVE. OKAY, LET ME ASK THIS. UH, WHAT IS THE PROHIBITION FOR VETERANS TO BE ABLE [00:25:01] TO GET ANY POINTS ON THESE? I UNDERSTAND THE FIRST ONE, BUT THE OTHER TWO WHICH DO SUB BETA. WHY AREN'T THERE, UH, OPPORTUNITIES FOR POINTS FOR VETERANS OWNED BUSINESSES? IS IT SOME KIND OF STATE REGULATION? YES SIR, IT IS. UM, WE DO A REQUEST FOR QUALIFICATIONS THIS, UH, FOR ENGINEERS AND THINGS OF THAT NATURE FALLS UNDER THE STATUTE AND BASED ON THE STATUTE, UM, WE ARE UNABLE TO PROVIDE A LOCAL OR A VETERAN'S PREFERENCE. BUT THE, UM, SABATOR PROGRAM IS ALLOWABLE. I CAN'T BELIEVE THE STATE OF TEXAS WANTS TO LIMIT ITS OPPORTUNITIES FOR VETERANS. BUT THAT'S THE WAY THE LAW'S WRITTEN, RIGHT? YES, SIR. OKAY. UH, RAZZI, WE'VE GONE THROUGH THREE POTENTIAL SOLICITATIONS FOR ENGINEERS AND THEY'RE ALL IN SLIGHTLY DIFFERENT AREAS. TRAFFIC ENGINEERS, WATER ENGINEERS, UH, AND THEN GENERAL CONSTRUCTION KIND OF ENGINEERING. UM, COULD THERE BE A FIRM THAT HAS ENGINEERS IN ALL OF THOSE AREAS THAT COULD WIN A BID IN EACH ONE OF THOSE AREAS? IT IS STRONGLY POSSIBLE. EITHER THE FIRM ITSELF HAS A DISCIPLINE IN THEIR COMPANY TO DO IT, OR THEY ARE TEAM UP, WHICH SOMEBODY COULD DO. IT IS A STRONG POSSIBILITY. WE MAY SELECT A TEAM ON TWO OF THOSE, OR POSSIBLY EVEN THREE OF THEM IF THEY MEET THE REQUIREMENT. HAS IT, HAS IT ACTUALLY BEEN IN FACT THAT MAYBE IT'S JUST A HANDFUL OF COMPANIES THAT ALL THE TIME GET THESE BIDS OVER THE YEARS? I THINK SOME OF THOSE COMPANY WE LOOK AGAIN FOR THEIR EXPERIENCE AND WHO THEY HAVE TEAM UP AND WHAT KIND OF WORK THEY HAVE DONE FOR US IN THE PAST. ARE WE SATISFIED THEIR TIMELY DELIVERY PROJECT ON TIME WITHIN THE BUDGET? YES, IT IS POSSIBLE. OKAY. I DON'T THINK I HAVE ANY OTHER QUESTIONS. ANY OTHER COMMITTEE MEMBERS? OKAY. THANK YOU FOR THE PRESENTATIONS. ANY MORE FROM YOU? TWO MORE? TWO MORE. OKAY. YOU MIGHT AS WELL JUST STAY UP THERE. NO, I GUESS [Post-Solicitation High Profile Briefings  ] WE'VE GOT, UH, NUMBER EIGHT, WHICH IS, UM, DOCKLESS VEHICLES IN THE CITY'S RIGHT OF WAY. SO RAZZIE, DO YOU WANNA DO THIS ONE TOO? NO. OKAY. JOHN, YOU'RE NOT GONNA GET OUT OF IT THAT EASY. . GOOD MORNING EVERYBODY. UH, COMMITTEE MEMBERS, JOHN JACKS, UH, WITH CENTER CITY DEVELOPMENT AND OPERATIONS DEPARTMENT, UM, BRINGING TO YOU THIS MORNING, THE POST SOLICITATION BRIEFING FOR DOCKLESS VEHICLES, UM, IN THE CITY RIGHT OF WAY. UH, JUST A SUPER FAST OVERVIEW. UM, WE HAVE TWO CURRENT VENDORS THAT ARE OPERATING IN THE CITY'S RIGHT OF WAY. UM, AND THEY HAVE A, UH, UP TO A THOUSAND VEHICLES. UH, SO WE ISSUED A NEW R F P, UH, TO EXTEND THIS, UH, THIS SERVICE DOWNTOWN PRIMARILY. UM, IN, IN THAT R F P, WE PROPOSED, UH, BASICALLY THE SAME, UH, NUMBER OF VEHICLES, A THOUSAND VEHICLES, UM, LOOKING FOR TWO VENDORS TO OPERATE THOSE. UM, SO IT WAS AN R F P THAT WAS ISSUED. THE PROPOSED TERM IS TWO YEARS WITH ONE ONE YEAR OPTION TO RENEW. THE ESTIMATED VALUE, UM, IS APPROXIMATELY 346,000 A YEAR. THE LIFE OF THE CONTRACT IS ONE LITTLE BIT OVER ONE POINT, UH, $1 MILLION. THAT'S, THAT'S COMBINED BETWEEN THE TWO, UM, OPERATORS. AND THE, UH, CURRENT CONTRACT EXPIRED IN JANUARY 20, 20, 23. WE HAD, UH, THE INITIAL VALUATION, THERE WERE FIVE, UH, SUBMITTALS THAT WERE SUBMITTED AND PROPOSED. THE EVALUATION COMMITTEE, UH, MET, UH, REVIEWED, ANALYZED THOSE, THOSE, UH, PROPOSALS AND THERE WERE THREE VENDORS THAT STOOD OUT AMONGST THE FIVE. AND SO THE EVALUATION COMMITTEE MADE THE, THE DECISION TO, UH, NARROW IT DOWN TO THOSE THREE AND BRING THOSE THREE IN FOR INTERVIEWS. UM, YOU CAN KIND OF SEE THE BREAKDOWN THERE UNDER, UM, THE, UH, TOTAL SCORES. SO THE TOP THREE WERE, UH, RELATIVELY CLOSE. THE FIRST TWO, UH, VENDOR C A LITTLE BIT FURTHER BEHIND, AND THEN THERE WAS A PRETTY GOOD BREAK BETWEEN THREE AND FOUR. SO THAT'S HOW IT WAS DETERMINED TO, TO BREAK IT DOWN INTO, UH, JUST THREE VENDORS. SO FOR THE FINAL EVALUATION AGAIN, UM, THE EVALUATION COMMITTEE INTERVIEWED THREE VENDORS, UH, MET MULTIPLE TIMES TO DISCUSS THOSE. THE FINAL BREAKDOWN VENDOR, UH, B UM, CAME OUT ON TOP, UH, VENDOR A WITH, UH, 60 POINTS. AND THEN THERE WAS A PRETTY GOOD BREAK, UH, BETWEEN TWO AND THREE. SO THE VALUATION COMMITTEE, UH, NARROWED IT DOWN TO THESE FINAL TWO AND JUST A QUICK DUE DILIGENCE THAT WAS DONE. THERE WERE 43 VENDORS THAT WERE NOTIFIED OR, OR COMPANIES OR OR ORGANIZATIONS THAT, UM, HAD SOME RELATED, UM, UM, EXPERIENCE OR OPERATIONS TO DOCKLESS VEHICLES. [00:30:01] WE HAD FOUR COMPANIES ATTEND THE PRE-SUBMIT CONFERENCE. AND THEN FINALLY AGAIN, WE HAD FIVE RFPS THAT WERE SUBMITTED, UM, AS PART OF THEIR DUE DILIGENCE FINANCE FOUND NO MATERIAL FINDINGS, UM, AND, UH, IN EITHER THE MINIMUM REQUIREMENTS OR IN THE DUE DILIGENCE REVIEW. AND THAT CONCLUDES THE PRESENTATION. I DON'T RECALL SEEING LIKE THE BREAKDOWN OF THE SELECTION COMMITTEE OR ANYTHING LIKE THAT ON HERE. SURE. SO WHO, WHO MADE THOSE DECISIONS? YEAH, SO THAT WE ACTUALLY PRESENTED THAT IN A, UH, POST SOLICITATION, BUT I CAN QUICKLY GO THROUGH THEM. UM, SO IT INCLUDED, UH, CRAIG HOPKINS, OUR CHIEF INFORMATION OFFICER, MYSELF, UH, JOHN STEVENS, OUR ASSISTANT DIRECTOR AT C C D O, STEVE YOUNG, WHO'S THE FORMER VICE PRESIDENT OF TECHNOLOGY AND INNOVATION AT VIA. HE WAS ACTUALLY ON WITH VIA WHEN WE STARTED, AND HE, UH, RESIGNED IN THE MIDDLE OF THE PROCESS. THAT'S WHY HE'S FORMER, UH, DAVID HERD, CHIEF EXECUTIVE OFFICER OF TECH BLOCK AND, UH, CHIEF, UH, MARKETING OFFICER AT SE AT SECURE LOGIC. UH, BRIANNA KIRKHAM, WHO IS A DOWNTOWN RESIDENT, AND DEBORAH SAN HEINRICH, WHO'S ALSO A DOWNTOWN RESIDENT. UM, LORI HOUSTON WAS ALSO ON THE COMMITTEE AS WELL AS, UH, TAMIKA MONTVILLE. HOW, HOWEVER, THEY WERE NOT ABLE TO ATTEND ALL OF THE MEETINGS SO THEY WERE NOT ABLE TO VOTE. I SEE. YEAH, I WAS, I WAS PLEASED TO HEAR THE LAST NAME TAMIKA TALKING ABOUT SOMEBODY WHO UNDERSTANDS TRANSPORTATION AND THE PROBLEMS WITH TRANSPORTATION. RIGHT. UM, BUT SHE WASN'T ABLE TO ATTEND ENOUGH TO VOTE ON IT. RIGHT. SHE, SHE JUST MISSED THE VERY LAST MEETING WHERE WE VOTED. SO SHE WAS A, A PART OF ALL OF THE KIND OF THE, THE DISCUSSIONS AND THE ANALYZING UP UNTIL THE VERY END UNTIL WE VOTED. OKAY. YEP. UM, THANK YOU. I DON'T THINK I HAVE ANY OTHER QUESTIONS, MANNY, WITH REGARDS TO THESE OFFICE VEHICLES, PERSONALLY, I THINK THE BLUSH IS OFF THE ROADS, RIGHT? THE NOVELTY OF THIS THING HAS WANED. UM, AND I, I WONDER WHETHER OR NOT IT ADDS VALUE IN ADDS 1.3 MILLION OUR DOWNTOWN BETTER. UM, AND SO I'M, I'M CURIOUS, WHEN'S THE LAST TIME THIS WENT TO THE TRANSPORTATION COMMITTEE? UH, WE WENT IT'S BEEN A WHILE, COUNCILMAN. YEAH. THIS, THIS PARTICULAR R F P SOLICITATION DID NOT GO TO THE TRANSPORTATION COMMITTEE. YEAH. AND SO, YOU KNOW, I THINK THAT WE'VE GOT NEW COUNCIL MEMBERS COMING ON BOARD, RIGHT. WHO MIGHT FEEL LIKE THIS, YOU KNOW, THESE PLASTIC SCOOTERS STREWN AROUND DOWNTOWN ARE, UM, NOT WORTH RENEWING MAYBE, RIGHT. I THINK IT'S TO ASK THEM BEFORE WE ISSUE AN R F P AND HAVE PEOPLE GO THROUGH THE TROUBLE OF RESPONDING AN R F P, MAYBE WE KICK IT UP TO TRANSPORTATION AND JUST ASK THEM, YOU KNOW, DO YOU GUYS EVEN WANT TO CONTINUE DOWN THE ROAD OF, UH, OF, YOU KNOW, UH, HAVING THIS TECH, THIS PRODUCT DOWNTOWN, RIGHT? MM-HMM. . UM, PERSONALLY I WOULD LIKE TO REVISIT THAT, UH, BEFORE WE PUT PEOPLE THROUGH THE WORK OF HAVING TO, YOU KNOW, ANSWER RFPS 'CAUSE ANSWERING RFPS, YOU KNOW, OR, OR, YOU KNOW, GETTING GEARED UP AND ALL THAT IS, IS NOT EASY. RIGHT. AND SO, YOU KNOW, I, I'D LIKE TO MAKE A MOTION FOR OUR TRANSPORTATION COMMITTEE TO KICK THIS TO OUR TRANSPORTATION COMMITTEE TO SEE IF THERE WAS EVEN AN APPETITE FOR THIS. RIGHT. UM, AND UM, ANDY, AM I ALLOWED TO DO THAT? WELL, ACTUALLY, COUNCILMAN, UH, THE ROLE OF THE AUDIT COMMITTEE IS TO LOOK AT THE PROCESS IN TERMS OF HOW THE R F P WAS ISSUED IN THE PROCESS IN TERMS OF HOW POTENTIAL SOLICITATIONS WERE ADVERTISED, ET CETERA. IT'S NOT SO MUCH TO TALK ABOUT THE MERITS OF THE ACTUAL R F P. YEAH. SO FRANKLY, I, I DON'T THINK THAT'S ALLOWED IN ON THE COMMITTEE. SO THEN LET ME MAKE A SEPARATE MOTION. I JUST, I MOVED TO POSTPONE THIS, UH, UNTIL TRANSPORTATION TELLS US, YOU KNOW, THEY STILL WANT IT. I DON'T CARE WHAT THE MERITS ARE. SO, UH, CAN I JUST CLARIFY ONE, ONE THING? SO THIS IS A POST SOLICITATION, SO WE HAVE BEEN THROUGH THE PROCESS. SO WHAT JOHN IS RECOMMENDING TO YOU IS TWO VENDORS. SO WE, WE, WE DID A PRES SOLICITATION A COUPLE OF MONTHS AGO. UM, BUT WE HAVE COMPLETED THE PROCESS AND WE'RE AT THE POINT WHERE WE'RE MAKING A RECOMMENDATION ON A COUPLE OF VENDORS. I JUST WANT TO MAKE SURE I CLARIFIED THAT WE'RE VOTING RIGHT. YOU WOULD BE, WE'RE ASKING YOU TO MOVE THIS TO FULL COUNSEL FOR CONSIDERATION BY THE FULL COUNSEL TO APPROVE THESE CONTRACTS. YES. ALRIGHT. MY MOTION STANDS. MY MOTION STANDS, ANDY, I MEAN, IF ANYBODY WANTS TO SECOND IT. WELL, UM, AS BEN SAID, COUNCILMAN, HE SAID IT MUCH MORE CLEARLY THAN I DID. YOU A COUNCIL MEMBER CAN MAKE THAT MOTION WHEN IT GOES TO COUNCIL IN TERMS FOR CONSIDERATION. I GET IT. I'M MAKING IT NOW. SO WHAT IS, CAN YOU CLARIFY YOUR MOTION? SURE. MOTION TO, UM, KICK THIS OVER TO TRANSPORTATION FOR FURTHER DISCUSSION. NOT HEARING A SECOND. UH, I WOULD SAY THE MOTION DOESN'T, UH, COME BEFORE THE FULL COUNT. THAT'S FAIR. FULL BOARD FRACTIONS. UH, BUT [00:35:01] I WILL SAY I UNDERSTAND WHAT YOU'RE SAYING AND I THINK THAT IT SHOULD HAVE PROBABLY GONE THROUGH, UH, AND I THINK THE COUNCIL, WHEN IT IS PRESENTED TO THE COUNCIL, COULD TAKE SOME KIND OF ACTION. OKAY. NOT ACCEPT THE CONTRACT OR SOMETHING, I WOULD PRESUME. IS THAT RIGHT, ANDY? THAT'S CORRECT. COUNCILMAN, WHEN IT COMES TO COUNCIL, THE COUNCIL CAN CONSIDER IT. YOU CAN MAKE MOTIONS TO DELAY IT, ET CETERA. OKAY. OKAY. THEN. UH, WE, MARIO, MARIO HAS A QUESTION. OKAY. YEAH, I WAS JUST GONNA SAY YES, GO AHEAD MARIO. UH, YOU KNOW, I TAKE THE POINT THAT, UH, SCOOTER'S BEEN POLARIZING TO OUR COMMUNITIES. SOME PEOPLE LOVE 'EM, SOME PEOPLE HATE 'EM. UH, THERE'S REALLY A LOT OF STRONG EMOTIONS AROUND THE SCOOTERS AND, AND REALLY I HOPE THAT, YOU KNOW, I WON'T BE THERE, I GUESS PROBABLY WHEN THIS GOES TO FULL COUNSEL, BUT I, I HOPE THAT THERE'S A CONVERSATION ABOUT WHAT ARE WE HOPING TO ACCOMPLISH, UM, AND WHAT IS THE VALUE TO OUR COMMUNITY? UM, BECAUSE SOME PEOPLE SEE THEM, IT, IT, IT'S NOT AS BIG OF A FAD RIGHT AS IT WAS BEFORE. UH, BUT THERE ARE STILL A LOT OF YOUNG PEOPLE THAT, THAT LIKE THEM. AND WE'RE TRYING TO GET MORE PEOPLE TO LIVE DOWNTOWN. AND HOW DO YOU MAKE YOU'RE DOWNTOWN MORE OF A WALKABLE OR TRANSPORTATION FRIENDLY, UH, WITHOUT HAVING TO DEAL WITH PARKING? HOW DO YOU GET MORE PEOPLE TO VISIT DOWNTOWN? ALL THAT STUFF. COUNCILMAN, YOU'RE REALLY ADDRESSING THIS. THIS IS A MERIT RATHER THAN THE PROCESS. SO I'M GONNA HOLD YOUR COMMENTS. SO I'M HAPPY WITH THE PROCESS, BUT THAT'S, THAT'S WHERE I HOPE THE CONVERSATION GOES. SO IF, IF SOMEONE ON THE COMMITTEE WILL MAKE A MOTION TO MOVE THIS TO COUNCIL FOR THEIR CONSIDERATION. OKAY. WE HAVE A MOTION TO MOVE FORWARD TO COUNCIL. SECOND. IT ALL IN FAVOR SAY I, I APOLOGIZE 'CAUSE IT'S, I MEMORY'S NOT AS GOOD AS IT USED TO BE. UM, WE DID GO TO TRANSPORTATION COMMITTEE ABOUT THREE YEARS AGO, I RECALL. YEAH. THREE YEARS CUSTOM BRAVO I THINK HAD JUST BEEN, UM, ELECTED TO CITY COUNCIL. I DO REMEMBER TO TO ASK THEM TO GO FORWARD WITH AN R F P. OKAY. YEAH. OKAY. WE HAVE A MOTION AND A SECOND. ALL IN FAVOR SAY AYE. AYE. OKAY. ANY OPPOSED? NO. OKAY. ALRIGHT. MOTION MOVES FORWARD TO UH, CITY COUNCIL FOR CONSIDERATION. NEXT IS ANOTHER POST SOLICITATION ITEM NUMBER NINE. UH, WE'LL HEAR FROM RAZZIE. IS THAT RIGHT? THERE WE GO. YES SIR. CHAIRMAN, THIS IS OPPOSITE OF WHAT I PRESENT. THREE BEFORE. THIS IS FOR A CONSTRUCTION CONTRACT FOR CIVIC PART PHASE TWO. PHASE ONE IS UNDER CONSTRUCTION AND WILL BE FINISHED FOLLOW OF THIS YEAR. AND THE PROJECT SCOPE INCLUDES WATER FEATURE, PROMINENT CONNECTION, RIVER OVERLOOK, OVERLOOK, AND ZOA ATION TOP IS A COMPETITIVE SEAL PROPOSAL IS A PROPOSED TERM. IS PROJECT IS GOING TO BE DONE IN FEBRUARY, 2025. WE WANNA MAKE SURE THIS IS DONE FOR FINAL FOUR IS ESTIMATED VALUE NOT TO EXCEED 22 MILLION AND OF COURSE IS A NEW CONTRACT. AS YOU CAN SEE, THIS IS THE VENDOR ONE AND VENDOR TWO. VENDOR ONE IS 87 POINTS AND VENDOR TWO IS 75.3 POINTS. WE EVALUATE THEM ON CRITERIA A AND B AND C AND OF COURSE THE PRICE PROPOSAL, REQUIREMENT AND EVERYTHING ELSE. WE HAD THREE FIRMS SUBMITTED FOR THIS. ONE OF THEM WAS DISQUALIFIED BECAUSE OF THE EBITDA M W B CODE. AND BECAUSE OF THAT WE EVALUATE ONLY TWO OF THEM. THE NUMBER OF THE VENDOR, NOT FIVE, A LITTLE OVER 1000. NUMBER OF THE VENDOR PRE-SUBMIT WAS 12. AND AS I MENTIONED, WE HAD ONLY TWO OF THEM WAS QUALIFIED TO RESOLVE AND NO MATERIAL FUNDING WAS FUNDED AND RESULT OF DUE DILIGENCE REVIEW, NO MATERIAL FINDING. THIS IS BASICALLY THIS IS GOING TO GO TO COUNCIL SOMETIME IN NEXT FEW WEEKS FOR APPROVAL. THE CONTRACT FOR US TO START THE CONSTRUCTION SOMETIME IN LATE JULY, EARLY AUGUST. THAT'S END OF MY PRESENTATION. I'M HAPPY TO ANSWER ANY QUESTION YOU MAY HAVE. COULD YOU SHARE WHO WAS ON THE EVALUATION? YES. EVALUATION COMMITTEE WAS ALWAYS THE HIGH PROFILE. WE HAVE TO HAVE SOMEONE FROM CITY MANAGER OFFICE, LAURIE HOUSTON, MYSELF, WE HAD SOMEONE FROM PARKS AND REC'S DEPARTMENT AND WE HAD THE INDIVIDUAL FROM TWO INDIVIDUAL FROM H PARK PARTICIPATE BECAUSE THIS IS THEIR PROJECT. ANY PUBLIC INPUT, ANY YOU KNOW, PUBLIC CITIZENS WHO LIVED IN THE AREA? USUALLY WE DO NOT. [00:40:01] OKAY. SO THIS IS $22 MILLION. THAT'S THE CEILING THAT'S NOT TO EXCEED. CORRECT. NOT TO EXCEED. WE ARE, WE HAVE RECEIVED A BID, WE ARE VALUE ENGINEERING BUT NOT TO EXCEED 22. AND WHERE IS THIS CONSTRUCTION GOING TO TAKE PLACE IN CIVIC PARK? JUST SOUTH OF MARKET AND EAST OF SOUTH ROADWAY. WHERE IS THE CONSTRUCTION IS GOING ON TODAY? REALLY NEXT UH, CONVENTION CENTER. OKAY. OKAY. I DON'T THINK I HAVE ANY OTHER QUESTIONS. YOU DON'T HEAR ANY FROM ANY OTHER COMMITTEE MEMBERS? SO, UH, I'LL ENTER A MOTION TO MOVE THIS FORWARD TO CITY COUNCIL FOR THEIR ACTION. SECOND. OKAY. IT'S BEEN MOVED AND SECONDED TO MOVE THIS CITY COUNCIL FOR THEIR CONSIDERATION. ALL IN FAVOR SAY AYE. AYE. AYE. ANY OPPOSED? OKAY, THANK YOU. RAZZY. DO WE HEAR FROM YOU? ONE MORE TIME? ONE MORE TIME. LAST ONE. THIS IS A RAZZI HASSANI SHOW. THAT'S IT. THIS IS COUNCILMAN. THIS IS UH, FOR MATERIAL TEST, GEOTECHNICAL AND MATERIAL TESTING. AS I, WE TALK ABOUT WE ARE HIRING TRAFFIC ENGINEERING, CIVIL ENGINEERING, STORM WEATHER, THEN WE HAVE CONTRACT. THIS IS THE ONE GOING TO TEST THE MATERIAL WE BUILD, MAKE SURE WHAT WE ARE BUILDING, IT MEETS THE PLAN AND SPECIFICATION. WE WILL USE THIS, THIS DOCUMENT WILL BE USED DURING THE DESIGN AND DURING CONSTRUCTION. CITATION TYPE IS A REQUEST FOR QUALIFICATION THREE YEAR WITH TWO ONE YEAR EXTENSION. ESTIMATE VALUE OF 4.6 MILLION ANNUALLY, 23 MILLION TOTAL CONTRACT. THE EXISTING CONTRACT WILL BE EXPIRED IN AUGUST 4TH WILL BE SOME OF THEM AND THE REMAINING WILL BE EXPIRED IN OCTOBER OF THIS YEAR. WE HAVE RECEIVED 16 APPLICANT FOR THIS PROPOSAL. AS YOU CAN SEE FROM VENDOR EIGHT GOES OVER THERE AND I SHOW ON THE SECOND SLIDE WE ARE PROPOSING TO SELECT 10 OF THEM. IN THE PAST WE USUALLY HAVE EIGHT OR 10 AND WE HAVE ENOUGH WORK TO MAKE SURE WE CAN MANAGE 10 OF THEM. NUMBER, NUMBER OF THE VENDOR NOT 5 943 NUMBER OF THE VENDOR FOR PRE-SUBMIT OR CONFERENCE. 16 NUMBER OF THE VENDOR RESPONDED TO 16 OF COURSE RESULT OF MINIMUM REQUIREMENT REVIEW, NO MATERIAL FINDING AND RESULT OF DUE DILIGENCE. ALSO NO MATERIAL FINDING. AND WE ARE REQUESTING YOUR APPROVAL TO TAKE THIS ONE FOR CONSULTS, A SESSION FOR APPROVAL. THAT'S IN MY PRESENTATION AND I'M HAPPY TO ANSWER ANY QUESTION YOU MAY HAVE. SO WOULD WOULD WE CALL ON UH, THESE UH, GROUPS TO GO OUT EVERY TIME WE DO A, A JOB THAT USES MATERIAL AND TEST THAT MATERIAL WHEN THE JOB IS COMPLETED TO MAKE SURE THE MATERIAL IS WHAT'S NEEDED TO DO THE JOB? THAT'S CORRECT. WHEN WE ARE BUILDING ROADWAY, THEY, AFTER THE SUB GRADE IS DONE, THEY DO THE COMPACTION TEST TO MAKE SURE IT IS COMPACTED PROPERLY. WHEN WE LAY THE ASPHALT, THEY COME OVER THERE, PICK UP, WE CALL THEM TO COME TO PICK UP THE SAMPLE. FIRST OF ALL THEY CHECK MAKE SURE THE ASPHALT IS COMPACTED ACCURATELY. IT'S SUPPOSED TO BE 90 AND UP PERCENTAGE, 92 OR SO. AND ALSO CHECK THE QUALITY OF THE ASPHALT, MAKE SURE IT IS GOOD QUALITY. WHEN WE DO CONCRETE ALSO THEY COME OVER THERE AND TAKE THE SAMPLE, MAKE SURE THE CONCRETE WE SPECIFIED BECAUSE A CONCRETE FOR SIDEWALK AND DRIVEWAY DIFFERENT THAN CONCRETE FOR BRIDGE, BRIDGE CONCRETE HAS TO BE MUCH, MUCH MORE STRONG. WE'RE BUILDING CONCRETE. THEY PICK THE SAMPLE, THEY IN A FEW DAYS THEY REPORT THOSE TESTS BACK TO US AND WE SHARE THAT INFORMATION WITH CONTRACTOR AND CONSULTING DESIGN THAT PROJECT. AND MOST OF THE TIME IT MEETS THE SPECIFICATION AND SOMETIME IT DOESN'T. IF IT DOESN'T, OUR CONTRACTOR HAS TO REWORK, REDO THAT WORK. MM-HMM . SO THESE 10, 10 COMPANIES WILL LITERALLY CHECK HUNDREDS AND HUNDREDS OF PROJECTS ALL THE TIME, RIGHT? THAT'S CORRECT. THEY DO OUR BOND PROJECT AND NON BOND PROJECT. AS YOU REMEMBER, COUNCILMAN, WE HAVE 120 MILLION STREET MAINTENANCE PROGRAM. THEY DO ALL OF THOSE S M P PROGRAM MATERIAL TESTING FOR US. WERE THERE UH, SUB BETA POINTS GIVEN TO THESE? 'CAUSE I DIDN'T SEE ANY NOTATION ABOUT THAT. [00:45:02] NO. NO. SO NO. WHY? WHY WASN'T ANYTHING GIVEN FOR SMALL BUSINESSES, THINGS LIKE THAT. YEAH, IT IS FEDERAL FUNDING ON THIS PROJECT. REMEMBER THEY'RE ALSO GOING TO DO THOSE TRAFFIC SIGNAL WHICH IS GOING TO HAVE FEDERAL FUNDING AND SOME OTHER PROJECT IS HAS FEDERAL FUNDING. YOU KNOW, WE ARE GETTING SOME ARPA FUNDING. WE GET ADDITIONAL UH, M P O FUNDING, WE GET TECHSTAR FUNDING. THEREFORE WE COULD NOT, IF WE INCLUDE THAT ONE ON THE SELECTION, WE COULD NOT REALLY USE ON THOSE PROJECT. I WOULD'VE THOUGHT A LOT OF OUR SIDEWALKS AND STREETS OR JUST LOCAL FUNDING NOT, YOU KNOW, FOR CITY STREETS AND CITY SIDEWALKS AND RESIDENTIAL NEIGHBORHOODS. AND WHY COULDN'T WE GIVE SE BETA POINTS FOR LOCALS TO DO THAT KIND OF WORK OR THAT PART OF THE WORKFORCE? MOST OF THE TIME A COUNCILMAN THE SELECTION WE ARE HIRING, MOST OF THE TIME THEY'RE LOCAL ANYWAY. WE ARE JUST NOT GIVING THEM APPOINTMENT. MAJORITY OF THE FIRM, WE SELECT THEIR LOCAL IF NOT ALL. ANYTHING ELSE? TROY? I WAS JUST GONNA ADD, UM, IN LOOKING AT THE UM, RESPONDENTS, MOST OF THEM ARE LOCAL. UM, I THINK ROY'S CORRECT THAT BECAUSE THERE MAY BE FEDERAL FUNDING AND WILL BE FEDERAL FUNDING, UM, DOESN'T MEAN THAT THERE MAY NOT BE AN ON-CALL THAT MAY BE, UM, FUNDED FROM ANOTHER SOURCE OTHER THAN FEDERAL. BUT BECAUSE THERE'S THE POSSIBILITY THAT THESE ON-CALL COULD BE FEDERAL, WE HAVE TO USE THE D B E PROGRAM TO THE EXTENT THAT WE WANTED TO UM, DO ED OR SOMETHING, WE'D HAVE TO START CARVING OUR PROCUREMENTS UP INTO THE DIFFERENT BUCKETS OF FUNDING. SO YOU'D HAVE AN ON-CALL POOL WITH D B E AND ON-CALL POOL OF SE BETA AND WE'D HAVE START CARVING THESE UM, ITEMS UP. COULD WE DO THAT THOUGH? IF WE, IF WE CHOSE TO AS THE CITY SAY WE REALIZED THAT THEY ALL HAVE THE SAME QUALIFICATIONS, HOWEVER, SOME OF THEM WE COULD MAKE SURE WORK ON NON-FEDERAL FUNDED PROJECTS. 'CAUSE WE CERTAINLY HAVE A LOT OF THOSE. UH, AND, AND THAT WAY MAYBE AWARD MORE POINTS FOR EITHER VETERANS OR SMALL BUSINESSES. YOU'RE SAYING SMALL BUSINESSES ARE INCLUDED, BUT I'D LIKE TO SEE THAT BREAKDOWN EVEN THOUGH WE DIDN'T GIVE POINTS FOR THAT. AND YOU SAY SOME OF THESE 10 ARE, I'D LIKE TO JUST EVALUATE THAT TO SEE IF, IF THE CITY CAN ADOPT A, A MEASURE TO PROVIDE FOR MORE INCENTIVES FOR SMALL BUSINESSES TO DO SOME OF THAT NON-FEDERAL WORK INSTEAD OF A BIG POOL THAT SAYS WELL WE CAN'T INCLUDE YOU OR GIVE YOU POINTS FOR BEING A SMALL BUSINESS. SO, SO I'D LIKE TO SEE THOSE KINDS OF, THAT INFORMATION DATA TO SEE IF WE CAN MAKE AN ADJUSTMENT IN THE FUTURE. SO THAT'S ALL I'LL SAY. ANYBODY ELSE HAVE ANY QUESTIONS? NO. OKAY. ALRIGHT. UH, SO AGAIN, THAT WOULD BE MOVED TO CITY COUNCIL FOR COUNCIL APPROVAL, UH, TO ENTERTAIN A MOTION TO DO THAT. AYE. SO MOVE. THANK YOU MR. HARRIS. SECOND. OKAY, WE HAVE A SECOND. ALL IN FAVOR SAY AYE. AYE. AYE. ANY OPPOSED? OKAY. HEARING NONE. OKAY. ITEM NUMBER 10 HAS PASSED. THOSE ARE ALL THE ITEMS THAT WE HAVE. UH, [Consideration of items for future meetings  ] I JUST WANNA GIVE A NOTICE THAT WE WILL NOT HAVE A JULY MEETING OF THIS COMMITTEE. THE NEXT SCHEDULES MEETING IS AUGUST 8TH. UH, IF ANYONE HAS ANY ITEMS FOR FUTURE CONSIDERATION, UH, PLEASE LET ME KNOW AND WE'LL WORK WITH OUR TEAM TO GO AHEAD AND GET THOSE, UH, BEFORE THE COMMITTEE. OTHERWISE, I THINK WE CAN ADJOURN. THANK YOU EVERYBODY FOR BEING HERE. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.