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GOOD AFTERNOON, MAYOR AND COUNCIL.WELCOME TO THE CITY COUNCIL REGULAR MEETING OF A B SESSION OF FEBRUARY 20TH, 2019.
COUNCIL MEMBER BROCK HOUSE COUNCIL MEMBER SANDAL.
COUNCIL MEMBER COURAGE PRESENT.
COUNCIL MEMBER PERRY AND MAYOR NURENBERG.
ALL RIGHT, GOOD AFTERNOON AND WELCOME EVERYONE TO OUR CITY COUNCIL B SESSION AGENDA TIME IS 2:15 PM UH, WE HAVE TWO ITEMS ON OUR AGENDA TODAY.
WE HAVE TWO ITEMS AND WE'D LIKE TO REVERSE THE ORDER AND BEGIN WITH THE THREE PLUS NINE FINANCIAL REPORT WITH REGARD TO OUR BUDGET.
OF COURSE, OUR FISCAL YEAR BEGAN OCTOBER ONE, AND WE PROVIDE THE CITY COUNCIL WITH AN UPDATE AS TO OUR BUDGET, PERFORMANCE, INCOME AND EXPENSE ON A QUARTERLY BASIS.
SO THIS WILL BE THE FIRST QUARTER PRESENTATION FOR THE FISCAL YEAR, OCTOBER THROUGH DECEMBER OF, UH, 1231.
WE'LL ALSO PROVIDE YOU WITH AN UPDATE.
UH, JEFF COYLE WILL BE HERE TO DISCUSS THE LEGISLATURE AND DISCUSSION WITH REGARD TO SENATE BILL TWO AND, UH, PROPERTY TAX REVENUE CAPS.
SO WE'LL GIVE YOU, UM, AN UPDATE AND THE IMPACT ON OUR CITY BUDGET AS WE KNOW IT TODAY.
AND THEN WE'LL ALSO SHARE WITH YOU A PROPOSED CALENDAR FOR THE 2020 BUDGET PROCESS.
UM, I'LL BE SO SORRY TO MISS ALL OF THAT WITH YOU, BUT NONETHELESS, WE'LL BE PRESENTING THAT TODAY BECAUSE, UH, VERY SOON THE COUNCIL MUST ADOPT THAT BUDGET SO THAT IT IS KNOWN WELL IN ADVANCE FOR THE ENTIRE COMMUNITY AS TO, UH, THE BUDGET PROCESS.
SO, UH, TODAY WE'LL GIVE YOU THAT UPDATE ON OUR PERFORMANCE.
JUSTINA TATE, OUR BUDGET DIRECTOR, IS HERE.
UH, SHE'S DONE AN EXCELLENT JOB AND WE HAVE A NUMBER OF OUR STAFF THAT ARE HERE THIS AFTERNOON TO DISCUSS OUR CURRENT FINANCIAL POSITION AND MARIA JUSTINA, BEN GOEL, TROY, ELLIOT AND I, AND ANY OTHERS, UH, THAT WE NEED TO CALL UPON.
WE HAVE SEVERAL DEPARTMENT HEADS HERE, HERE THIS AFTERNOON WILL ALSO BE AVAILABLE TO, UH, ANSWER QUESTIONS.
UH, WE ARE IN A GOOD POSITION TODAY WITH REGARD TO OUR BUDGET AS COMPARED TO OUR ACTUALS, AS COMPARED TO WHAT WE HAD BUDGETED.
HOWEVER, OUR FUTURE IS UNCERTAIN GIVEN THE CONVERSATION AT THE LEGISLATURE AND OTHER UNCERTAINTIES THAT WE KNOW ARE ON THE HORIZON WITH REGARD TO EXPENSE.
SO WITH THAT, I'LL TURN IT OVER TO JUSTINA AND THEN WE'LL BE AVAILABLE TO ANSWER QUESTIONS.
GOOD AFTERNOON, MAYOR AND CITY COUNCIL.
MY NAME IS JUSTINA TATE, AND TODAY WE WILL COVER THE FISCAL YEAR 20 19 3 PLUS NINE BUDGET AND FINANCE REPORT.
DURING TODAY'S PRESENTATION, I WILL REVIEW THE FIRST QUARTER FINANCIAL STATUS REPORT, AS WELL AS PROJECTIONS FOR REVENUES AND EXPENDITURES FOR THE REST OF THE YEAR.
I'LL PROVIDE AN UPDATE ON THE FIRST QUARTER RESULTS FOR OUR BUDGET INITIATIVES AND PROVIDE AN OVERVIEW OF THE RECOMMENDED FISCAL YEAR 2020 BUDGET CALENDAR.
THE TOTAL CITY BUDGET FOR FISCAL YEAR 2019 IS $2.8 BILLION.
THAT'S COMPRISED OF THREE MAIN COMPONENTS, THE FIRST BEING OUR RESTRICTED FUNDS AT $889 MILLION.
RESTRICTED FUNDS ARE GOVERNED BY FEDERAL, STATE, OR LOCAL LAWS, AND THE REVENUES OF THESE FUNDS MUST BE USED ON A SPECIFIC PURPOSE.
FOR EXAMPLE, OUR AIRPORT FUND.
THE AIRPORT FUNDS ARE REGULATED BY FEDERAL LAWS AND ALL REVENUES GENERATED BY THIS FUND MUST BE USED TO SUPPORT AVIATION ACTIVITIES.
THE HOTEL OCCUPANCY TAX IS GOVERNED BY STATE LAWS AND ALL FUNDS MUST BE USED FOR CONVENTION, HOTEL INDUSTRY, AND ARTS.
FINALLY, THE SOLID WASTE FUND IS REGULATED BY STATE AND LOCAL LAWS.
REVENUES COLLECTED BY THIS FUND MUST BE USED FOR SERVICES SUCH AS GARBAGE AND RECYCLING PICKUP, AS WELL AS BRUSH COLLECTION.
OUR SECOND COMPONENT IS OUR CAPITAL BUDGET AT $690 MILLION.
THIS PROVIDES FUNDING FOR SOME OF OUR LARGE CAPITAL INVESTMENTS TO INCLUDE OUR 2017
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BOND PROGRAM AS WELL AS AIRPORT PROJECTS.FINALLY, THE GENERAL FUND, THIS IS OUR LARGEST OPERATING FUND AT $1.26 BILLION.
THIS PROVIDES FOR, PROVIDES FOR FUNDING FOR THE CITY'S CORE SERVICES TO INCLUDE PUBLIC SAFETY STREETS AND PARKS.
I'D LIKE TO PRESENT A LITTLE MORE DETAIL ON THE GENERAL FUND.
AS I MENTIONED, THE GENERAL FUND IS $1.26 BILLION AND IT'S FUNDED BY FOUR MAIN REVENUE COMPONENTS.
THE FIRST BEING C P SS ENERGY, WHICH IS WHICH GENERATES APPROXIMATELY $363 MILLION IN REVENUES.
AS A REMINDER, THE CITY RECEIVES 14% OF ALL C P S GAS AND ELECTRIC GROSS REVENUES AS A RETURN ON INVESTMENT AND A PAYMENT IN LIEU OF TAXES.
PROPERTY TAXES ARE SECOND LARGEST REVENUE SOURCE AT APPROXIMATELY $362 MILLION, AND SALES TAX GENERATES APPROXIMATELY $295 MILLION IN FISCAL YEAR 2019.
THE FINAL COMPONENT OF OUR RESIDENT OF OUR REV REVENUES IS OTHER RESOURCES.
THIS INCLUDES REVENUES SUCH AS OUR E M S, TRANSPORTS, TELECOMMUNICATION, AND OTHER USER FEES.
THESE REVENUES COMBINED FUND THE BASIC CITY SERVICES PROVIDED BY THE CITY.
THESE INCLUDE PUBLIC SAFETY AT 63% OF THE GENERAL FUND STREETS AND PARKS.
THE REMAINING FUND SERVICES SUCH AS LIBRARIES, CODE ENFORCEMENT, AND ANIMAL CARE SERVICES.
FOR THE FIRST QUARTER, REVENUES ARE AHEAD OF BUDGET BY $2.4 MILLION, AND WE HAVE SEEN LESS EXPENSE IN DEPARTMENTS OF APPROXIMATELY $800,000 BASED ON OUR FIRST QUARTER FINANCIAL RESOR RESULTS.
THE GENERAL FUND IS PROJECTED TO BE AHEAD OF BUDGET BY APPROXIMATELY $3 MILLION.
THIS IS COMBINED OF 2.3 MILLION IN ADDITIONAL REVENUE AND 800,000 IN LESS EXPENSE, WHICH REPRESENTS ONE 10TH OF 1% OF THE GENERAL FUND FOR THE FIRST QUARTER REVENUE RESULT.
AS I MENTIONED, WE ARE AHEAD OF BUDGET BY $2.4 MILLION AND BY THE END OF THE YEAR WE ARE PROJECTING TO BE AHEAD BY 2.3 MILLION.
THIS IS DUE TO OUR CITY SALES TAX.
IN THE NEXT COUPLE OF SLIDES, I'LL REVIEW IN MORE DETAIL THE PROPERTY TAX, SALES TAX AND C P SS ENERGY FOR OUR PROPERTY TAX.
FOR OUR FIRST QUARTER, WE ARE AHEAD OF, UH, WE ARE AT BUDGET.
AS A REMINDER, THE CITY RECEIVES THE CERTIFIED APPRAISAL ROLE FROM THE BAYER APPRAISAL DISTRICT OFFICE IN JULY.
AS A RESULT, WE ADOPT OUR BUDGET WITH THE TOTAL APPRAISED VALUE FOR THE CITY OF SAN ANTONIO.
THEREFORE, THERE IS LITTLE DEVIATION BETWEEN WHAT WE BUDGET AND WHAT WE COLLECT FOR THE FIRST QUARTER.
THE REVENUES WE HAVE RECEIVED ARE IN LINE WITH THE BUDGET AND WE ARE PROJECTING TO BE IN LINE WITH THE BUDGET BY, BY THE END OF THE YEAR IN THE FIRST QUARTER.
FOR SALES TAX, WE ARE AHEAD OF BUDGET BY $1.6 MILLION, AND WE'RE PROJECTING TO BE AHEAD OF BUDGET BY THE END OF THE YEAR BY $2.1 MILLION.
THE GRAPH ON THE RIGHT ILLUSTRATES THE BUDGET AND ACTUAL COLLECTIONS FOR CITY SALES TAX FOR THE FIRST FOUR MONTHS OF THE YEAR.
THIS INCLUDES JANUARY REVENUES, WHICH REFLECT OUR CHRISTMAS SALES.
THESE REVENUES WERE SLIGHTLY AHEAD OF BUDGET BY $200,000 AND 3.4% OVER LAST YEAR'S COLLECTION.
THE 2019 PROJECTION IS 3.3% HIGHER THAN THE 2018 ACTUAL COLLECTIONS.
WITH C P S, WE ARE BELOW BUDGET FOR THE FIRST QUARTER BY APPROXIMATELY $800,000 DUE TO MODERATE WEATHER IN THE FIRST QUARTER.
THE TABLE ON THE RIGHT ILLUSTRATES OUR BUDGET AND ACTUAL COLLECTIONS FOR THE FIRST FOUR MONTHS OF THE YEAR.
AS YOU CAN SEE, THE PAYMENT FOR THE JANUARY COLLECTION IS $4 MILLION BELOW BUDGET.
WE ARE CONTINUING TO MONITOR THIS REVENUE SOURCE AND WE'LL PROVIDE AN UPDATE AT OUR SIX PLUS SIX BUDGET AND FINANCE REPORT.
HOWEVER, AT THIS TIME, WE ARE ANTICIPATING TO BE AT BUDGET BY THE END OF THE YEAR AS A RESULT OF OUR SUMMER COLLECTIONS.
IN SUMMARY, THE GENERAL FUND AND EXPENSES COMBINE OVER ARE UP OVER $3 MILLION AS COMPARED TO WHEN WE PRESENTED THE 2019 ADOPTED BUDGET IN SEPTEMBER.
IN DECEMBER, A CORRESPONDENCE WAS PROVIDED PROVIDING A LIM, A PRELIMINARY UNAUDITED FINANCIAL ANALYSIS UPDATE, I'M SORRY, AN UNAUDITED FINANCIAL UPDATE FOR FISCAL YEAR 2018.
AS COMPARED TO THE FINAL PROJECTION FOR FISCAL YEAR 2018, THE GENERAL FUND BALANCE WAS 1.2% AHEAD OF BUDGET OR $14 MILLION.
THIS COUPLED WITH THE $3 MILLION IN MORE REVENUES AND LESS EXPENSES PROVIDES FOR A BETTER ENDING BALANCE IN 2019.
WE ARE RECOMMENDING THAT THIS BETTER ENDING BALANCE BE RESERVED FOR FISCAL YEAR 2020 BUDGET PROCESS AND DISCUSSED AS PART OF THE MID-YEAR BUDGET ADJUSTMENT.
AT THIS TIME, WE WILL PRESENT THE CITY'S FIVE YEAR FINANCIAL FORECAST AND HAVE ADDITIONAL REVENUE AND EXPENDITURE INFORMATION FOR FISCAL YEAR 2019.
NOW, I'D LIKE TO TRANSITION TO
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SOME OF OUR RESTRICTED FUNDS.THE SLIDE ON THE SCREEN SHOWS THE HOTEL OCCUPANCY TAX RATE, WHICH IS 16.75%, WHICH IS LEVIED ON EVERY HOTEL ROOM NIGHT OF THIS AMOUNT, THE CITY RECEIVES 9%, 7% IS USED FOR SERVICES SUCH AS CONVENTION AND AND FACILITIES VISIT SAN ANTONIO HISTORY AND PRESERVATION AND OUR ARTS.
THE REMAINING 2% IS A RESTRICTED SOURCE OF REVENUES TO PAY FOR DEBT RELATED TO THE CONVENTION CENTER.
THE HOT TAX GENERATES ABOUT $70.8 MILLION IN REVENUES FOR THE FIRST QUARTER.
WE ARE 900,000 AHEAD OF BUDGET, AND BY THE END OF THE YEAR WE'RE PROJECTING TO BE $1.3 MILLION AHEAD OF BUDGET BY THE END OF THE YEAR.
IN THE FIRST QUARTER, THE CITY EXPERIENCED A 4% INCREASE IN OUR HOTEL ROOM RATES AND A 7% INCREASE IN THE NUMBER OF HOTEL ROOMS RENTED.
THE DEPARTMENTS FUNDED BY OUR HOT HOT TAX CAME IN SLIGHTLY BELOW BUDGET.
NEXT IS OUR DEVELOPMENT SERVICES ENTERPRISE FUND.
THIS IS A $34 MILLION FUND THAT IS SUPPORTED BY THE FEES DEVELOPERS PAY FOR PLAN REVIEWS AND INSPECTIONS FOR FISCAL YEAR 2019.
WE ARE ANTICIPATING THAT DEVELOPMENT FEE REVENUES COLLECTED WILL BE SLIGHTLY AHEAD OF BUDGET BY ABOUT $800,000, AND OUR EXPENSES WILL BE SLIGHTLY BELOW BUDGET BY ABOUT $400,000.
DURING 2018, WE SAW AN INCREASE OF 34% IN THE NUMBER OF NEW RESIDENTIAL PERMITS ISSUED AND THROUGH THE FIRST QUARTER WE CONTINUE TO REALIZE THE GROWTH IN THE RESIDENTIAL PERMIT, AS WE HAVE SEEN AN INCREASE OF 30% OVER THE LAST YEAR.
AS YOU MAY RECALL, THE 2019 BUDGET INCLUDED A FEE INCREASE FOR OUR LARGE CARD AND A FEE DECREASE IN OUR SMALL CART TO CREATE A PRICED INFERENTIAL OF $10 A MONTH IN SAVINGS FOR A RESIDENT.
THE GOAL WAS TO INCENTIVIZE OUR RE RESIDENTS TO RECYCLE MORE AND THROW AWAY LESS, THEREBY BEING ABLE TO MIGRATE TO A SMALLER CART.
WITH THESE FEE CHANGES, WE HAD PROJECTED THAT ALMOST 40% OF OUR CUSTOMERS WOULD MOVE TO A SMALLER CART.
HOWEVER, WE ARE NOW PROJECTING ONLY 20% WILL MOVE FROM A LARGE CART BY THE END OF THE YEAR.
THIS, UH, THIS CREATES THE $5.8 MILLION IN ADDITIONAL REVENUES BY THE END OF THE YEAR.
FOR EXPENSES, OUR FIRST QUARTER, WE HAVE $500,000 IN LESS EXPENSE AND WE ARE PROJECTED TO BE $1.4 MILLION IN LESS EXPENSE BY THE END OF THE YEAR.
NEXT, I'D LIKE TO HIGHLIGHT A FEW OF OUR BUDGET INITIATIVES.
THE 2019 BUDGET, INCREASED STREET MAINTENANCE, INCREASE THE STREET MAINTENANCE PROGRAM BY $11 MILLION FOR A TOTAL PROGRAM OF $110 MILLION.
WITH THIS FUNDING, WE ARE PROJECTED TO DO OVER 1200 PROJECTS FOR THE FIRST QUARTER.
WE ARE ON SCHEDULE WITH 129 PROJECTS BEING COMPLETED.
CITY CREWS BEGAN WORKING ON PROJECTS DESPITE THE RAIN IN THE FIRST QUARTER, AND CITY CONTRACTS HAVE STARTED WORKING ON THE PROJECTS FOR THE S AND P PROGRAM AND WILL CONTINUE AS THE WEATHER GETS HOTTER AND PERMITS MORE PRODUCTION OF OUR STREET PROJECTS.
THE VAST MAJORITY WILL BE COMPLETED IN THE THIRD AND FOURTH QUARTER WITH 90% OF THE PROJECTS COMPLETED BY SEPTEMBER OF 2019.
10% OF THOSE PROJECTS WILL BE COMPLETED BY MARCH OF 2020 DUE TO THE SIZE AND THE COMPLEXITY OF THOSE PROJECTS.
THE 2019 BUDGET ALSO INCLUDED $19 MILLION FOR OUR SIDEWALKS.
WITH THIS FUNDING, WE ARE PROJECTING TO COMPLETE 40 MILES OF SIDEWALK PROJECTS FOR THE FIRST QUARTER.
WE ARE, WE ARE ON SCHEDULE WITH FOUR MILES OF PRO OF SIDEWALKS COMPLETED WITH MOST OF THE PROJECTS BEING COMPLETED IN THE THIRD AND FOURTH QUARTER.
ALL 40 MILES OF SIDEWALKS ARE ANTICIPATED TO COM BE COMPLETED BY SEPTEMBER OF 2019.
THE 2019 BUDGET INCLUDED 25 MILLION FOR AFFORDABLE HOUSING PROGRAMS. ADDITIONALLY, IN NOVEMBER OF 2019, A LOCAL PHILANTHROPIST DONATED $1 MILLION FOR OUR UNDER ONE ROOF PROGRAM.
THE NEIGHBORHOOD AND HOUS, THE NEIGHBORHOOD AND HOUSING SERVICES DEPARTMENT IS ON TRACK WITH ITS BUSINESS PLAN THAT THEY HAD DEVELOPED A STATUS UPDATE ON THE IMPLEMENTATION OF THE AFFORDABLE HOUSING BUSINESS PLAN IS PROVIDED TO COUNCIL ON A MONTHLY BASIS.
ADDITIONALLY, THE COMPREHENSIVE PLANNING COMMITTEE RECEIVES UPDATES ON A REGULAR BASIS.
OVERALL, OUR PROGRAMS ARE ON TRACK CONSTRUCTION ON NEW UNITS AND PRESERVATION OF EXISTING UNITS IS UNDERWAY.
ADDITIONALLY, OUR DOWN PAYMENT ASSISTANCE FOR HOME BUYERS AND THE COORDINATED HOUSING SYSTEM HAS ALSO STARTED AND IS ON SCHEDULE.
THE BUDGET INCLUDES A TOTAL OF $760,000 TO ESTABLISH THE YOUTH REENGAGEMENT CENTER AT THE FRANK GARRETT COMMUNITY CENTER, AS WELL AS PROVIDE FOR CASE MANAGEMENT COUNSELING AND FOR CASE MANAGEMENT COUNSELING AND CONNECTION TO
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EDUCATION, WORKING IN PARTNERSHIP WITH OUR GOODWILL INDUSTRIES OF SAN ANTONIO AND COMMUNITIES IN THE SCHOOL.THE NEXT LEVEL YOUTH OPPORTUNITY CENTER WAS OPEN LAST FRIDAY, FEBRUARY, 2019 AT THE FRANK GARRETT MULTI-SERVICE CENTER.
IN THE FIRST YEAR, WE ANTICIPATE SERVING 600 YOUTH AND OF THE 250 ENROLLED IN EDUCATION PROGRAMS AND 140 ENROLLED IN JOB TRAINING, WE'RE ALSO PRESENTING THE RECOMMENDED BUDGET CALENDAR FOR 2020.
WE'RE ASKING FOR YOUR INPUT BY NEXT WEDNESDAY, AND WE'LL BE SENDING OUT THE FINAL BUDGET CALENDAR ON MARCH 1ST.
MAJOR MILESTONES INCLUDE THE COMMUNITY INPUT PROCESS, WHICH GOVERNMENT AND PUBLIC AFFAIRS WILL BE STARTING NEXT MONTH.
WITH THE FIVE YEAR FORECAST AND MIDYEAR BUDGET ADJUSTMENT TO BE PRESENTED TO CITY COUNCIL ON APRIL 17TH.
WE ARE RECOMMENDING THE GOAL SETTING SESSION TO BE HELD ON JUNE 25TH WITH THE PROPOSED BUDGET TO BE PRESENTED ON AUGUST 8TH AND ADOPTED ON SEPTEMBER 12TH.
NOW, I'D LIKE TO PROVIDE A SHORT OVERVIEW OF THE PROPERTY TAX REVENUE CAP.
THE STATE HAS INTRODUCED LEGISLATION TO LOWER THE PROPERTY TAX REVENUE CAP FROM 8% TO 2.5%.
THIS LEGISLATION WAS INTRODUCED AS SE SENATE BILL TWO AND IF IMPROVED WOULD HAVE SIGNIFICANT IMPACT ON THE CITY'S BUDGET.
IF A TWO AND A HALF PERCENT CAP HAD BEEN IN PLACE DURING THE PAST 10 DECADE DURING THE PAST DECADE, IT WOULD HAVE COST THE CITY OVER $300 MILLION IN LESS REVENUE AND WOULD HAVE REDUCED THE SERVICES PROVIDED BY THE GENERAL FUND BY $82 MILLION.
ADDITIONALLY, ON AVERAGE, A CITY HOMEOWNER WOULD REALIZE SAVINGS OF $3 AND 77 CENTS PER MONTH IF APPROVED THE PROPOSAL WOULD SIGNIFICANTLY REDUCE THE CITY'S ABILITY TO CONTINUE TO INCREASE CITY COUNCIL POLICIES SUCH AS AFFORDABLE HOUSING, TRANSPORTATION, AND OTHER CITY COUNCIL PRIORITIES.
BASED ON THE PROPOSED LEGISLATION, THIS BILL IS ANTICIPATED TO IMPACT THE CITY'S FISCAL YEAR 2021 BUDGET AND TO GIVE AN ADDITIONAL CONTEXT, 1%, UH, 1% REDUCTION IN THE PROPERTY TAX REVENUE CAP EQUATES TO A LOSS IN REVENUE OF $68 MILLION OVER FIVE YEARS.
IN SUMMARY, THE FISCAL YEAR 2019 GENERAL FUND HAS A BETTER ENDING BALANCE.
HOWEVER, HOWEVER, WITH THE UNCERTAINTY WITH THE STATE, WE ARE RECOMMENDING RESERVING THAT BETTER ENDING BALANCE FOR FISCAL YEAR 2020.
WITH THAT CONCLUDES MY PRESENTATION, I'D BE HAPPY TO TAKE ANY QUESTIONS.
THANK YOU VERY MUCH FOR THE PRESENTATION, JUSTINA.
UH, WITH REGARD TO THE FINAL, UH, THING YOU MENTIONED THERE ON THE RECOMMENDATION, WHAT IS THE CALENDAR FOR OUR MID-YEAR ADJUSTMENTS? SO WE ARE PLANNING TO PRESENT THE, THE FIVE-YEAR FORECAST AS WELL AS THE MID-YEAR ADJUSTMENTS ON APRIL 17TH, AND COUNCIL WOULD ADOPT THE MIDYEAR BUDGET ADJUSTMENT ON APRIL 18TH.
THANK YOU JUSTINA VERY MUCH AND THANK YOU CHERYL, FOR THIS V SESSION AND FOR THIS PRESENTATION HERE.
UM, QUICK QUESTION, UH, FIRST IS DO WE HAVE ANY, WAS THERE ANY DATA OR IMPACT? DID IT IMPACT US WITH A VARIANCE OF HELP THAT WE GAVE ANYONE FOR THE, DURING THE GOVERNMENT SHUTDOWN, DURING THE DEPARTMENT OF HUMAN SERVICES OR ANYTHING LIKE THAT? DID IT MAKE AN IMPACT IN OUR BUDGET IN ANY WAY? NO, IT DID NOT.
AND THEN, UM, NEXT I DID HAVE A QUESTION ON, UM, THE GENERAL FUND, JUST FOR MY EDIFICATION ON THE GENERAL FUND, SLIDE FOUR WITH OUR WHEEL, THE ASTERISK RIGHT THERE, UM, UNDER POLICE AND FIRE PUBLIC SAFETY TOTAL 63%.
THE ASTERISK SAYS IT'S INCLUDES PARK POLICE.
HOW MUCH IS THE PERCENTAGE? WHAT IF WE DO TAKE PARK POLICE OUT? SO IT'S 1%.
UM, AND THEN FOR THE SIDEWALK PROGRAM, IF YOU COULD REPEAT THAT ON SLIDE NUMBER 18, 40 MILES TO BE COMPLETED BY 2019, UM, $10 MILLION.
SO $10 MILLION FROM THE BOND, CORRECT.
SIDEWALK WILL BE COMPLETED CITYWIDE, IS THAT CORRECT? THE SIDEWALK PROGRAM IS CITYWIDE.
UM, SO 9 MILLION IS FUNDED THROUGH THE ADVANCED TRANSPORTATION.
AND 10 MILLION THROUGH OUR BOND PROGRAM, THE BOND.
BUT EVERY DISTRICT HAS A CERTAIN AMOUNT OF SIDEWALK DOLLARS ALLOCATED.
SO I'M JUST TRYING TO GET THE BREAKDOWN OF PER DISTRICT.
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OH, GOOD.COUNCILWOMAN MIRANDA BOND, WE HAD 48 MILLION FOR SIDEWALK.
EVERY DISTRICT DID NOT HAVE DISTRICT EIGHT AND 10 DID NOT HAVE MONEY.
THE OTHER DISTRICT YOU HAD THE HIGHEST ONE IS 9 MILLION AND COUNCIL DISTRICT ONE ALSO HAD 9 MILLION.
SO HOW MUCH OF THAT IS, DO WE KNOW? HOW MUCH HAVE Y'ALL ALLOCATED A CERTAIN AMOUNT PER DISTRICT THAT YOU WANTED TO COMPLETE IN ONE? IN THIS FISCAL YEAR, WE ARE LOOKING TO DO PROBABLY 2 MILLION OR SO PER DISTRICT, PER DISTRICT WORKING WITH DISTRICT'S OFFICE.
IDENTIFYING THOSE PROJECT AND BUILDING ON THE DISTRICT HAS LARGER DOLLAR FIGURE LIKE YOURS.
WE HAVE TO DO A LITTLE MORE THAN 9 MILLION, 2 MILLION TO MAKE SURE WE COMPLETE THOSE PROJECT IN FIVE YEARS TIMEFRAME.
SO I THINK I FOR CLARIFICATION THEN, SO IS THAT 2 MILLION OR 3 MILLION OR WHATEVER A YEAR PER DISTRICT, IS THAT INCLUDED IN THAT 10 MILLION? CORRECT.
UM, AND THEN FINALLY, I THINK IF I COULD, WE, WE HAD OUR I G R COMMITTEE MEETING AND OF COURSE THE, THE TAX, THE REVENUE CAP CAME UP AND I THINK BECAUSE IT HITS EV ALL OF THE TAXING ENTITIES, I WOULD LIKE TO SEE MAYBE IN OUR MID-YEAR REPORT, UM, WHAT THE IMPACT CITYWIDE OR COUNTYWIDE WOULD THAT LOOK LIKE DOLLAR-WISE.
UH, WHAT WOULD THAT LOOK LIKE IN, UM, THE SCHOOL DISTRICTS AND THE VARIOUS SCHOOL DISTRICTS? WHAT WOULD THAT LOOK LIKE IN THE UNIVERSAL UNIVERSITY, UM, HEALTH SYSTEM AND HOW THAT, IF IT'S AT THE CAP OF 2.5, BECAUSE I THINK JUST LOOKING AT IT AS A CITYWIDE ISSUE, WE HAVE TO LOOK AT HOLISTICALLY AND SEE WHAT THAT MEANS TO THE ENTIRE COUNTY AREA AND ALL OF THE SERVICES THAT COULD BE IMPACTED CITYWIDE.
IF WE COULD, I THINK WE CAN GATHER THAT COUNCILMAN, THE PIECE THAT WE WON'T KNOW IS THE SCHOOL DISTRICTS.
'CAUSE UNTIL THE STATE OH, THAT'S RIGHT.
ES HOW MUCH STATE MONEY THEY'LL PUT IN TO MAKE UP FOR REDUCED PROPERTY TAX REVENUES.
WE DON'T KNOW THE BOTTOM LINE, BUT, UH, ALL THE OTHER ENTITIES SHOULD BE ABLE TO CALCULATE FOR US WHAT THAT CAP WOULD MEAN TO THEM SIMILAR TO WHAT WE'VE DONE.
WELL, I THINK WE KIND OF TOUCHED ON A LITTLE BIT IN I G R.
SO IF YOU COULD EVEN JUST TAKE ONE SCHOOL DISTRICT AND KEEP THE 2.5 AND SEE WHAT THAT WOULD LOOK LIKE.
'CAUSE THERE HAS TO BE A PERCENTAGE MADE UP BY THE STATE, BUT IF WE COULD JUST, UH, RUN NUMBERS THAT WAY, THAT WOULD BE HELPFUL.
UH, I SAT IN ON C P S MEETING THE OTHER DAY AND SOMETHING WAS SAID AT THAT MEETING ABOUT THEIR BUDGET THAT STUCK IN MY MIND AND THAT WAS THAT, UH, THEY HAD ACTUALLY PAID LESS THAN 14% TO THE CITY.
AS A MATTER OF FACT, I THOUGHT I HEARD AT ONE TIME IT WAS 12 AND ANOTHER YEAR IT MIGHT'VE BEEN 13 OR A PORTION THEREOF.
I'D LIKE TO HAVE AN EXPLANATION OF THAT.
SINCE THEY'RE COMMITTED IS SUPPOSED TO BE 14% OF GROSS REVENUE.
IS THAT CORRECT? UP TO, UP TO 14, UP TO 14% OF GROSS REVENUE.
UH, GOOD AFTERNOON, COUNCILMAN.
IT'S UP TO 14% OF GROSS REVENUES.
THERE ARE SOME REVENUES THAT ARE EXEMPT FROM THE 14%.
FOR EXAMPLE, SCHOOL DISTRICTS DON'T PAY THE 14%.
THE OTHER BIG CATEGORY IS WHEN C P S SELLS REVENUES IN THE OPEN MARKET IN ERCOT, THOSE SHORT-TERM SALES, THE FUEL COMPONENT IS NOT SUBJECT TO THE 14%.
SO WE AVERAGE THERE, I HAVE NOT SEEN ANYTHING ANYWHERE NEAR 12.
WE'RE GENERALLY PROBABLY 13.5 WE'RE NORTH OF USUALLY 13.5%.
UH, AND HOW ABOUT SAWS CONTRIBUTION? IT'S AT A MUCH SMALLER FIGURE, BUT HOW IS THAT DERIVED SAWS IS SET.
UH, THE BONDED DENTURE ALLOWS UP TO 5% OF SAWS GROSS REVENUES TO BE TRANSFERRED TO THE CITY.
IT HAS BEEN 2.7% SINCE THEIR CREATION IN 1992.
UM, THAT WAS PART OF WHAT WAS NEGOTIATED AS PART OF THAT TRANSACTION WHEN THEY CONSOLIDATED THE CITY WATER BOARD, UH, OUR WASTEWATER DEPARTMENT.
AND THE, UM, WHAT WAS THE OTHER ENTITY CALLED? ALAMO REUSE CONSERVATION DISTRICT, I THINK WAS THE OTHER.
SO WHEN THEY CREATED SAWS, THEY SET IT AT THAT 2.7%.
WE'VE NOT CHANGED IT SINCE THAT TIMEFRAME.
UM, UH, IS THAT WRITTEN INTO THEIR BOND INDEBTEDNESS? UH, THE 5% OR THE 2.7 OR ANYTHING THAT, UH, LIKE THE BOND INDENTURE SAYS UP TO 5%.
UH, WITH, SO THE CITY STILL HAS THE FLEXIBILITY, WE AS A COUNCIL TO GO UP TO 5% OR INCREASE BY HALF PERCENT OR WHATEVER, OR JUST LEAVE IT
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THE WAY IT IS, RIGHT? THAT IS CORRECT.AND THEN MY CONCERN IS THAT THEY'VE GOT LIKE 500 DAYS OF CASH ON HAND.
AND SO, UH, THAT SEEMED LIKE A PRETTY EXTENSIVE AMOUNT OF MONEY TO HAVE ON HAND WITH RATE INCREASES THEY'VE HAD AND THE CITY NOT GETTING ITS FULL ENTITLEMENT.
SO THAT'S SOMETHING I'D LIKE TO SEE US DISCUSS A LITTLE BIT MORE MAYBE AT THE MIDYEAR MEETING.
ANYWAY, THANK YOU FOR ANSWERING MY QUESTIONS.
AND I'LL JUST JUMP IN ON THE CASH ON HAND FOR SAWS.
WE CAN HAVE A MEETING, UH, WITH, WITH THOSE FOLKS COME IN.
BUT AS YOU MAY HAVE HEARD AT THAT MEETING THIS WEEK, THE CASH ON HAND IS IN LINE WITH THE CAPITAL REQUIREMENTS THAT ARE ALREADY APPROPRIATED, UH, WITH REGARD TO SEWER AND, UM, WATER, UH, DELIVERY INFRASTRUCTURE.
SO THAT'S NOT LIQUID CASH, UH, DISCRETIONARY SPENDING, BUT IT'S ALREADY, UH, ALLOCATED DOLLARS FOR, UH, IMPORTANT CRITICAL INFRASTRUCTURE OF SAN ANTONIO WATER SYSTEM.
AND MINE IS JUST A COMMENT THAT, UH, YOU KNOW, I THINK WE'RE DOING GREAT FINANCIALLY.
I THINK ALL THE NUMBERS SHOW THAT.
I THINK THE SURPLUS, UH, SHOWS THAT AS WELL.
UM, AND I RECALL BACK WHEN I WAS ON COUNCIL, WE KIND OF HAD A SIMILAR SURPLUS, UH, FROM C P S AND THE, THE BIG INITIATIVE AT THE TIME, JUST LIKE RIGHT AROUND BUDGET SEASON, EVERYBODY WANTS TO SPEND, SPEND, SPEND.
AND SO, UH, WE DID A C C R AT THAT, THAT THAT POINT.
I THINK IT WAS C C R, BUT WE, UM, ASKED COUNCIL NOT TO SPEND THE MONEY TO, TO SET IT ASIDE.
UM, AND, AND WE DID A TWO YEAR BUDGET.
AND, UM, WHAT I HAD DONE IS I'D GONE AROUND TO LOOK AT ALL THE AAA CITIES AND TWO THINGS THAT, THAT ALL THOSE, THE MAJOR AAA CITIES HAD, UH, WERE, UM, A TWO YEAR BUDGET AND THEY ALSO HAD, UH, HIGH RESERVES.
I THINK 15% WAS THE RESERVE AMOUNT AT THE TIME.
AND SO WE PUSHED THOSE TWO THINGS FOR, FOR THE CITY TO DO WITH OUR SURPLUS.
SO WE DIDN'T SPEND ANY OF THAT EXTRA MONEY, WE PUT IT ASIDE.
AND I THINK, AND THAT, THAT WAS PART OF THE REASON, UM, FROM MY UNDERSTANDING THAT WE GOT THE AAA RATING AT THE TIME.
AND SO, UH, I LOVE THE RECOMMENDATION AND I, I COMPLETELY AGREE WITH IT.
I DON'T KNOW WHEN IT COMES UP TO US, BUT, UH, I WOULD PUSH THE COUNCIL TO, TO NOT SPEND, SPEND, SPEND, BUT TO SET THAT MONEY ASIDE AND, UH, AND CONTINUE WITH ON, WITH THE THE TWO YEAR BUDGET CONCEPT.
THE SECOND ITEM ON THE AGENDA FOR THIS AFTERNOON IS REGARDING OUR RADIO SYSTEM.
UH, WHAT WE'D LIKE TO DO IS GIVE YOU AN UPDATE AS THE COUNCIL MEMBERS KNOW, BECAUSE WE HAVE DISCUSSED THIS AT OUR PUBLIC SAFETY SUBCOMMITTEE SEVERAL TIMES.
AND, UH, CRAIG, ARE YOU KICKING IT OFF? UH, CRAIG HOPKINS.
OUR, UH, IT DIRECTOR, INFORMATION TECHNOLOGY DIRECTOR IS GOING TO GIVE YOU THE PRESENTATION THIS AFTERNOON.
TODAY IS REALLY TO GIVE YOU AN UPDATE ON THE STATUS OF THE IMPLEMENTATION.
THE COUNCIL APPROVED THE CONTRACT AFTER WE SPENT ABOUT TWO YEARS WORKING ON THE R F P, CIRCULATING THAT, AND THEN HAVING THE BID SUBMITTED, ANALYZING THEM AND SELECTING A VENDOR TO WORK WITH US.
UH, AS YOU KNOW, THIS TIME IN THE RADIO REPLACEMENT, WE ARE PARTNERING WITH BEXAR COUNTY AND C P S ENERGY TO ACQUIRE, UH, A NEW RADIO SYSTEMS THAT WILL BE, UM, INTEROPERABLE, UH, AMONG THE JURISDICTIONS.
AND THIS SAVES MONEY FOR C P S, FOR, FOR, UH, THE COUNTY AS WELL AS FOR THE CITY BY DOING THIS JOINT PROJECT.
SO TODAY IS TO GIVE YOU AN UPDATE AND CRAIG'S GOING TO BEGIN.
WE HAVE OTHER STAFF RESOURCES HERE TO ANSWER QUESTIONS AFTER HE PRESENTS CRAIG.
I, I AM KIND OF EXCITED TO BE HERE ABOUT TO TALK ABOUT THIS PROJECT.
'CAUSE NOT ONLY IT'S A, UH, LARGE TECHNOLOGY PROJECT THAT WE'RE WORKING ON, IT'S ALSO IMPORTANT 'CAUSE THIS TRULY IS FOR PUBLIC SAFETY, BUT IT HAS AN OPPORTUNITY ALSO TO BRING OPERATIONS TOGETHER ACROSS MULTIPLE AGENCIES AS WE GO FORWARD.
SO I, UH, BEFORE I GET STARTED, THERE'S A COUPLE OF FOLKS I WANNA RECOGNIZE IN THE ROOM.
UM, OH, RUDY, YOU'RE STILL THERE.
BEHIND THE CALL, RUDY GAR, UM, FROM, UH, C P S ENERGY AND RENEE GARNER.
IS RENEE STILL BEHIND YOU? SORRY.
THE COLUMN, UH, FROM C P S ENERGY HAS BEEN CRUCIAL TO THE PROJECT MANAGEMENT TEAM.
UM, I ALSO HAVE ALL THESE FRIENDS OVER HERE ON THE LEFT FROM FIRE AND POLICE WHO HAVE BEEN GREAT, UH, ADVOCATES GOING FORWARD.
UH, CHIEF MEAD AND CHIEF MCMANUS AND BOBBY BLANTON AND, AND JOHN RODRIGUEZ, UH, IN THE BACK OVER HERE IS OUR NETWORK MANAGER HAS A VERY INTERESTING ROLE IN THIS PROJECT.
HE DOESN'T REPRESENT THE CITY, HE REPRESENTS THE SYSTEM, WHICH IS, UH, A GREAT WAY FOR US TO THINK ABOUT HOW WE WORK TOGETHER AS AGENCIES.
AND DANIEL ZUCKER IS OUR ENTERPRISE PROJECT MANAGER, WHO I TURN TO ALL THE TIME FOR THE DETAILS.
SO GET READY IF WE HAVE A TOUGH QUESTION.
THAT'S WHERE I'M GONNA GO, DANIEL.
SO, UM, SO THERE'S SOME, UH, QUITE A BIT OF FOLKS INVOLVED IN THIS PROJECT.
I DO WANNA START WITH THE, UM,
[00:30:01]
THE BOTTOM LINE UP FRONT, RIGHT, SO WE CAN, WE CAN UNDERSTAND WHY WE'RE HERE.FIRST, WE WANT TO COME TO YOU PERIODICALLY AND GIVE YOU AN UPDATE ON THIS PROJECT.
THIS IS A 42 MONTH PROJECT AND IT'S GOT A COUPLE OF YEARS OF BURN, UH, ONCE IT GETS IN PLACE AS WELL.
SO WE WILL BE TALKING ABOUT THIS FOR SEVERAL YEARS AS WE MOVE FORWARD.
I'LL GIVE YOU A LITTLE BIT MORE OF THE TIMELINE, BUT AT THIS MOMENT WE ARE ON SCHEDULE.
UH, WE ARE, UH, UM, HAVE BEEN WORKING THROUGH OUR FIRST MAJOR MILESTONES.
UM, ONE I WANNA REPRESENT IS CALLED DETAILED DESIGN.
WE JUST CAME OUT OF IT THE END OF THE YEAR, SIGNIFICANT OPPORTUNITY FOR US TO DESIGN THE SYSTEM AND SET THE COURSE FOR THE REST OF THIS.
AND WE WERE ON SCHEDULE WITH THAT, UH, COLLABORATION ACROSS THREE AGENCIES.
I LIKE TO THINK OF THEM, UM, AS FORMING, STORMING, NORMING, AND PERFORMING.
WE DID OUR FORMING AND WE DID SOME STORMING, UH, AS THREE AGENCIES WORKING TOGETHER, AS YOU CAN IMAGINE.
UM, BUT I WILL OFFER THAT WE ARE IN THE NORMING STAGE.
I THINK WE'RE STARTING TO HIT OUR STRIDE AND UNDERSTAND HOW TO WORK TOGETHER.
UH, THAT DOESN'T MEAN WE ALL HAD TO REINTRODUCE TO OURSELF TO EACH OTHER AS WE GOT STARTED ON THIS PROJECT.
UM, A VERY STRONG RELATIONSHIP WITH THE DAILY WELLS, UH, VENDOR WHO IS PRIMARY ON THIS CONTRACT AS WE GO FORWARD.
SIGNIFICANT, UH, WORK BETWEEN, YOU'RE GONNA HEAR ME CALL THE JOCK, THE JOINT OPERATIONS TEAM, WHO ARE THE, UH, THE TECHNICAL EXPERTS WORKING WITH THE VENDORS GOING FORWARD.
AND ONE OF THE KEY REASONS WE'RE HERE TODAY IS TO TALK ABOUT THE LEASE AGREEMENTS THAT WE NEED ON THE TOWER SITES AS WE GO FORWARD AND ANY OF THE CHANGE ORDERS TO THE PROJECT AS WE MOVE FORWARD.
BUT THIS IS ALL PREPPING FOR MARCH 7TH.
WE'LL BE BRINGING A, UH, AN ORDINANCE TO YOU FOR APPROVAL, WHICH I'LL GET TO AT THE END AS WELL.
SO, UH, VERY QUICKLY WHAT WE'RE GONNA TALK ABOUT IS A QUICK BACK BRIEF ON THE CURRENT SYSTEM, THE INTERLOCAL AGREEMENT THAT'S IN PLACE BETWEEN THE THREE AGENCIES, A BI A HIGH LEVEL TIMELINE BETWEEN NOW AND THE END OF THE PROJECT.
KEY INFRASTRUCTURE COMPONENTS, WHICH HAS TO DO WITH FIBER LEASE AGREEMENTS, UH, EQUIPMENT THAT WE'RE GONNA WORK THROUGH, AND A QUICK, UH, BUDGET UPDATE AS WELL.
JUST TO BACK UP A SECOND, THE CURRENT RADIO SYSTEM WE'RE WORKING ON WAS INSTALLED IN 2004.
IT ALREADY HAS 11,000 SUBSCRIBERS ON IT, AND IT ALSO HAS 56 EXTERNAL AGENCIES PARTICIPATING.
BUT IT IS A SYSTEM THAT REALLY IS FIXED IN OUR CAPABILITY TO GO FORWARD.
UH, IT HAS A FIXED AMOUNT OF, UH, ASSIGNABLE ADDRESSES.
MANY MUCH OF HIS EQUIPMENT IS AT END OF LIFE AND WE'RE READY TO MOVE ON TO THE NEWER SYSTEM AS WE GO FORWARD.
IT'S BEEN A VERY, UH, RELIABLE SYSTEM.
UM, AND UH, I ACTUALLY JUST SPENT SOME TIME WITH THE IT RADIO TEAM LAST WEEK AND, UM, IT, IT OPERATES VERY WELL, BUT IT IS STILL VERY MANUALLY CUMBERSOME TO PROGRAM AND TO MANAGE THE INS AND OUTS OF THE RADIOS THEMSELF ACROSS FIRE AND PD AS WE GO ON AND OFF THE SYSTEM.
SO, UM, OUR INTENT IS TO REPLACE THIS SYSTEM AS A PUBLIC S UH, SAFETY RADIO SYSTEM GOING FORWARD.
BUT AT THE SAME TIME, OUR C P S PARTNERS HAVE A SEPARATE SYSTEM THAT THEY'VE BEEN WORKING ON SINCE 2002, WHICH IS A MOTOROLA HARMONY SYSTEM, AND IT IS COMING UP FOR END OF LIFE AT THE END OF 2018.
SO IT WAS A GREAT OPPORTUNITY FOR US TO POOL OUR RESOURCES AND SAY, IF WE'RE GONNA HAVE A SYSTEM, LET'S DO IT TOGETHER.
AND SO C P S SAWS AND ALL OF OUR OTHER AGENCIES THAT ARE WORKING TOGETHER WILL BE STAKEHOLDERS ON THE NEW SYSTEM AS WE GO FORWARD.
SOME KEY COMPONENTS OF THE NEW SYSTEM, AND CHERYL STARTED TO TALK ABOUT A FEW OF THOSE AS SHE OPENED US UP, BUT ENHANCED COVERAGE, UM, THIS IS THE WAY IT WAS EXPLAINED TO ME, THIS IS MY SIMPLEST LAYMAN'S TERMS TO EXPLAIN IT, IS EVER USE YOUR CELL PHONE AND YOU WATCH THE LITTLE SIGNAL BAR GO DOWN ON YOUR PHONE AND YOU'RE LIKE, OKAY, AM I GONNA GET DROPPED? AM I GONNA LOSE? WELL, THE NEW SYSTEM, EVEN IF THE SIGNAL IS WEAK, THE STRENGTH IS BETTER.
SO IT MEANS A FIRST RESPONDER CAN BE FURTHER AWAY FROM A RADIO TOWER SITE AND ACTUALLY HAVE A WEAKER SIGNAL, BUT STILL HAVE THE STRENGTH TO HEAR CLEARLY IN THE INTERACTION.
SO THINK OF IT THAT WAY, AS WE GET USED TO DROPPING BETWEEN TOWERS, THAT DOESN'T HAPPEN IN THIS AS WELL.
SO YOU GET ENHANCED COVERAGE IN THE TOWERS.
WE'RE ALSO GONNA TALK ABOUT MORE TOWERS, WHICH GIVES US GREATER COVERAGE ACROSS THE COUNTY AS WELL.
UH, INTEROPERABILITY, UH, WE ALL LEARN THIS FROM, UH, THE LESSONS OF NINE 11, BUT THE ABILITY TO BRING MULTIPLE AGENCIES ON A COMMON RADIO SYSTEM.
UH, THE NEW P 25 SYSTEM, AS YOU'LL HEAR IT TALKED ABOUT ALL THE TIME, ALLOWS US TO BRING MULTIPLE AGENCIES INSIDE OF SAN ANTONIO, BUT ALSO WE CAN START BRINGING AGENCIES OUTSIDE OF SAN ANTONIO ON THIS AS WELL, AUSTIN, OTHER AGENCIES AS WE GO FORWARD.
UH, SIGNIFICANT EFFICIENCIES IN THIS, WE'RE, YOU'RE GONNA HEAR THIS MANY TIMES, WE'RE DOUBLING THE SYSTEM, DOUBLING THE CAPABILITIES, DOUBLING THE AMOUNT OF USERS, AND WE THINK WE'RE GONNA BE PRETTY MUCH THE SAME COST OVERALL GOING FORWARD.
[00:35:01]
TO EXPLAIN THAT, BUT EFFICIENCIES BY BRINGING INFRASTRUCTURE TOGETHER, DOING SYSTEMS TOGETHER, BRINGING PARTNERS TOGETHER AS WE GO FORWARD.UH, SAFETY CLEARLY THE PUBLIC SAFETY COMPONENT OF THIS WHERE FIRE E M S, SHERIFF PD ALL CAN WORK TOGETHER IN A COMMON SINGLE RADIO SYSTEM, BUT ALSO THINK ABOUT C P S AND SAWS AS FIRST RESPONDERS IN A DISASTER AS WELL.
UH, WE'VE USED THE STORY OF THE TORNADOES THAT WE HAD NOT TOO LONG AGO WHERE SAWS AND C P S NEED TO BE ON SCENE JUST AS FAST AS EVERYBODY ELSE.
AND BEING ON A COMMON SAFETY SYSTEM IS HELPFUL TO THAT.
AND OVERALL, THIS SHOULD BE LOWER COST TO THE PUBLIC BECAUSE WE ARE GONNA SHARE OUR RESOURCES GOING FORWARD.
OUR 12, OUR CURRENT, UM, SYSTEM MANAGE, OUR CURRENT SYSTEM COVERS ABOUT 1200 SQUARE MILES ACROSS THE CITY AND WE EXPECT THAT TO GROW TO AS MANY AS 2000 SQUARE MILES AS WE GO FORWARD WITHOUT ADDING SIGNIFICANT COSTS ON TOP OF WHAT WE HAVE TODAY.
SO THAT'S KIND OF AN UPDATE OF WHERE WE'RE GOING WITH THAT SYSTEM.
UH, THE INTERLOCAL AGREEMENT WAS PUT IN PLACE, UM, AT THE TIME OF THE CONTRACT SIGNING AS WELL BETWEEN THE THREE AGENCIES.
UM, AS I SAID, WE'RE KIND OF IN THE NORMING STAGE AS WE GET, GET INTO OUR OPERATIONAL CYCLE.
UM, BUT THERE'S REALLY THREE KEY TEAMS THAT ARE WORKING TOGETHER ACROSS THIS.
UH, THE EXECUTIVE TEAM WHO ARE HELPING DRIVES THE STRATEGIC DECISIONS, THE TECHNICAL TEAM, UH, WHO ARE WORKING ACROSS THE DIFFERENT AGENCIES WHO HAD VERY SPECIFIC EXPERTISE IN THEIR DIFFERENT SYSTEMS AND THE OPERATIONS PUBLIC SAFETY TEAMS THAT WORK ACROSS TOGETHER AS WELL.
SO YOU'LL SEE THAT IN THIS GOVERNANCE STRUCTURE THAT WE PUT TOGETHER UNDER THE I L A WHERE WE USE AN EXECUTIVE COMMITTEE FOR STRATEGIC DECISIONS.
AND I WANNA SPEND A MOMENT JUST ON THIS JOINT OPERATIONS COMMITTEE IN THE CENTER BECAUSE THAT'S WHERE THE REAL WORK GETS DONE.
UM, THIS IS WHERE WE'RE ABLE TO SEE TECHNICAL SUPPORT SPECIFICALLY FROM THE INDIVIDUAL AGENCIES, FROM THE DIFFERENT CONSULTANTS, FROM THE DIFFERENT VENDORS.
AND THEY ACTUALLY WORK ON AS MANY AS 30 DIFFERENT WORKING GROUPS.
SO DEPENDING ON SPECIFIC, UM, UH, TECHNICAL ISSUES THAT NEED TO BE RESOLVED.
AND THEY BRING THAT TOGETHER AS A JOINT OPERATIONS COMMITTEE AND AS ONE TEAM, THEY MAKE DECISIONS FOR THE PROJECT THAT ARE THEN RECOMMENDED UP TO THE EXECUTIVE COMMITTEE.
THE EXECUTIVE COMMITTEE MEETS ONCE A MONTH OR MORE IF NEEDED.
THE JOINT OPERATIONS COMMITTEE CAN MEET ONCE A WEEK DEPENDING ON WHERE THEY ARE IN A STAGE OF THE PROJECT.
THERE'S A SIGNIFICANT AMOUNT OF RESOURCES AND WORK HAPPENING IN THAT JOINT OPERATIONS COMMITTEE, ESPECIALLY IN THE EARLY PART OF THIS TIMELINE.
AS WE'RE PUTTING TOGETHER OUR DESIGN, THE ADVISORY COMMITTEE IS, UH, CAN BE CREATED FOR ANY SPECIAL SITUATIONS WE'VE HAD YET TO USE THE ADVISORY COMMITTEE, BUT THAT MIGHT BE AN EXAMPLE OF A PROBLEM WE RUN INTO THAT NEEDS A SPECIAL GROUP TO GO OFF AND FIGURE OUT HOW TO SOLVE OUTSIDE OF THE NORMAL DESIGN.
UH, IN THE MIDDLE OF THIS AS WELL IS A PROJECT MANAGEMENT OFFICE WHERE WE ACTUALLY HAVE PROJECT MANAGEMENT STAFF FROM THE THREE AGENCIES WORKING TOGETHER AS 1:00 PM O.
SO A LESSON LEARNED FROM PREVIOUS PROJECTS IS DON'T TRY TO RUN THREE SEPARATE PROJECTS IN THREE DIFFERENT AGENCIES AND BLEND THEM TOGETHER.
WE ALL TAKE OFF OUR HATS AND WE RUN 'EM AS ONE PROJECT TEAM AS WE GO FORWARD.
UH, THE INITIAL CONTRIBUTION, UH, THAT WAS SET UP IN THE I L A IS, UH, SPLIT AS YOU SEE HERE ON THE SCREEN.
UH, 56%, 2222 FOR THE PARTNERS.
UH, THIS IS THE CAPITAL ALLOCATION THAT YOU'LL SEE WHEN I GET TO THE CAPITAL SLIDE.
IT'S ALSO WHAT'S INTENDED TO BE FOR THE FIRST TWO YEARS IN OPERATION AS WE KIND OF BURN THE SYSTEM IN AND UNDERSTAND IT.
AND THEN THAT, UH, CONTRIBUTION WILL CHANGE TO USAGE ONCE WE ACTUALLY HAVE THE SYSTEM UP AND RUNNING AND UNDERSTAND WHO'S USING IT MORE THAN OTHER PEOPLE IN THERE AS WELL.
BUT YOU'LL SEE ALL OUR FINANCIALS BASED ON THIS SPLIT AS WE'VE DONE OUR PLANNING.
UM, QUICK OVERVIEW ON TIMELINE, UH, 42 MONTHS, AS I TALKED ABOUT, THERE'S 11 MAJOR MILESTONES THAT WE NEED TO ACCOMPLISH IN THIS, UH, 42 MONTHS.
WE'VE ALREADY ACCOMPLISHED THE FIRST THREE.
I'LL SHOW YOU THAT ON A GRAPHIC HERE IN A SECOND.
AND, UM, UH, AND THAT INCLUDES ON THE GROUND COVERAGE TESTING WITH FROM THE FIRST RESPONDERS THEMSELF AS WE GO IN THE LAST TWO MILESTONES IN THOSE 11 ARE ACTUALLY A TRUE 60 DAY BURN IN RATE WHERE WE CAN ACTUALLY, UM, TEST THE SYSTEM AT A VERY DETAILED LEVEL AND WE'VE ACTUALLY BACKLOADED 14% OF OUR CAPITAL RESERVES TO THE END OF THE PROJECT.
SO WE CAN HOLD THAT AS RISK, UM, ONCE WE GO THROUGH THE TESTING CYCLE WITH THE VENDOR.
HERE'S THE OVERALL TIMELINE THAT WE'RE WORKING TO.
THE PROJECT STARTED ON APRIL 20TH, UM, AND OUR FIRST MAJOR MILESTONE WAS THAT DECEMBER 19TH DATE WHERE WE ACTUALLY, UH, COMPLETED THE INITIAL DETAILED DESIGN REVIEW.
THAT'S A VERY SMALL SPACE ON A TIMELINE.
UM, AND I CAN'T TELL YOU HOW MUCH WORK THAT REALLY TOOK TO GET TO THAT FIRST MAJOR MILESTONE ON THIS CHART
[00:40:01]
THAT ACTUALLY SETS THE CONTEXT FOR THE ENTIRE REST OF THE PROJECT.THE SYSTEM DESIGN, SITE DESIGNS, INVENTORY, AND LAYING OUT THE MASTER PLAN OF WORK.
UH, WE HAVE ACTUALLY ACCOMPLISHED THAT.
WE ARE NOW, UM, READY TO START MOVING INTO SITE LEASES.
UM, THAT'S PART OF THE REASON I'M HERE BRIEFING YOU ON THIS TODAY AND ACTUALLY STARTING THE REMEDIATION WORK OF THE EXISTING SITES, WHICH IS ANY UPDATES THAT HAVE TO BE DONE TO EXISTING SITES WE'RE USING.
AND THEN AS YOU CAN SEE IN JULY START, NEW CONSTRUCTION OF ADDITIONAL SITES AS WE GO FORWARD, AND I'LL TALK ABOUT THE SITES A LITTLE BIT MORE AS WE GO FORWARD.
YOU SEE THAT BURN IN DATE IN JULY, 2021.
THAT IS OUR BIG MILESTONE THAT WE'LL BE WORKING THROUGH.
COVERAGE TESTING HAPPENS BEFORE THAT, BUT THAT'S REALLY WHERE THE TEAM ON THE GROUND GETS TO GO OUT AND SPEND THE 60 DAYS WORKING THIS THROUGH WITH AN AUGUST COMPLETION IS OUR PLAN.
SO THIS IS KIND OF MY, UH, SETUP FOR THE DIFFERENT COMPONENTS OF INFRASTRUCTURE.
UM, THE SYSTEM CURRENTLY, THE SYSTEM TODAY IS A 14 TOWER SYSTEM, UM, PRIMARILY IN THE CENTER OF THE COUNTY THAT I DON'T MEAN THAT TO OVERGENERALIZE, UH, BUT YOU'LL SEE A LOT OF TOWERS TO THE NORTH IN THAT MAP ON THE NORTHERN END, IN THE NORTHWESTERN SIDE OF THE COUNTY.
THAT'S A 28 TOWER SYSTEM THAT WE'RE MOVING TO, WHICH GIVES US GREATER COVERAGE TO THE NORTH AND THE NORTHWEST, NOT EXCLUSIVELY IN SOME OTHER AREAS AS WELL, BUT WE'RE TAKING A CURRENT 14 TOWER SYSTEM.
WE'RE ACTUALLY REMOVING 14, I'M SORRY, FOUR OF THOSE TOWERS FROM THE EXISTING INVENTORY.
AND WE'RE GONNA REPLACE THOSE FOUR AND ADD 14 NEW FOR A TOTAL OF 28.
AGAIN, 14 TO A 28 IS A DOUBLE THE SIZE.
1200 SQUARE MILES TO OVER 2000 SQUARE MILES IS A DOUBLE THE SIZE.
UH, WE WILL HAVE THE ABILITY TO HAVE MUCH MORE, UH, CAPABILITIES ACROSS THE COUNTY, NOT JUST IN OUR CORE AREAS.
OH, ONE OTHER POINT IN THERE IS ORIGINALLY WE ON THOSE NEW SITES, THOSE ARE LOCATIONS WE HAD PLANNED TO BUILD 11 NEW TOWERS, BRAND NEW TOWERS THAT HAD TO GO IN THOSE SITES.
BECAUSE OF THE WORK WITH OUR PARTNERS C P S AND SAWS, WE'VE ACTUALLY BEEN ABLE TO REDUCE THAT AND TAKE ADVANTAGE OF SOME OTHER EQUIPMENT THAT'S ALREADY IN PLACE.
AND WE'RE ONLY BUILDING EIGHT TOWERS, WHICH SAVES US CAPITAL COSTS AS WE GO FORWARD AS WELL FROM THE ORIGINAL PLAN.
UM, THE 28 SITES ACTUALLY BREAK DOWN INTO THE CATEGORIES BELOW.
THERE'S FIVE THAT ARE OWNED BY THE CITY OF SAN ANTONIO.
THERE ARE FIVE THAT ARE OWNED BY SAWS, SEVEN THAT ARE OWNED BY C P S AND THEN 11 HAVE A VARIETY OF COMMERCIAL, UM, PROVIDERS THAT WE WORK WITH.
THE SEVEN IN C P SS UH, INCLUDES ONE THAT IS ONLY FOR THEIR USE.
IT'S PRIMARILY IN A, UH, AN AREA FOR THEIR, UM, TA STAFF TO USE.
BUT THE 11 COMMERCIAL ARE AROUND THE CITY AND ARE IN DIFFERENT, UM, WITH DIFFERENT ORGANIZATIONS.
WHEN WE COME FOR THE LEASE AGREEMENTS, IT WILL BE TO APPROVE THE LEASES ON ALL, BUT THE FIVE CITY OF SAN ANTONIO AND FIVE OF THE C P S SITES ARE $0 LEASES.
SO WE'VE ALREADY MADE THOSE ARRANGEMENTS THAT WE CAN, UM, UH, THROUGH A $0 AGREEMENT SHARE THAT IN THAT SITES TOGETHER.
AND THE FIVE SAW SITES ARE ACTUALLY THROUGH IN KIND CONTRIBUTION.
SO AS A USER OF THE RADIO SYSTEM WE'RE MAKING IN-KIND CONTRIBUTION.
SO 15 OF OUR 28 SITES ACTUALLY HAVE NO DOLLAR EXCHANGE, WHICH HAS BEEN VERY BENEFICIAL FOR US AS WE GO FORWARD.
SO IT ALLOWS US TO REALLY FOCUS ON THE, UM, COMMERCIAL SIDE LEASES THAT WE NEED TO WORK THROUGH.
UH, HIGH LEVEL ON THE CAPITAL COST FOR THE BUDGET, THE PROJECT STARTED, UH, THIS IS WHAT WAS APPROVED WITH THE CONTRACT ON $80.7 MILLION CAPITAL COST.
THE SPLIT THERE IS BASED ON THE 56, 22 22 THAT WE TALKED ABOUT.
I WANT TO BE CLEAR TO THE TWO LINE ITEMS BELOW.
THERE WERE TWO ITEMS THAT WERE ORIGINALLY NOT ALLOCATED ACROSS THE THREE, THE THREE PARTNERS, UH, A V H F REGIONAL SYSTEM AND A SITE ON WHEELS, WHICH IS LITERALLY WHAT IT SOUNDS LIKE.
IT'S A TOWER THAT WE CAN DRIVE OUT SOMEWHERE AND PUT THE TRAILER UP AND USE IT AS A PER UH, TEMPORARY SITE IF NEEDED.
UM, THEY ARE IN THE $80.7 MILLION PLAN, BUT THEY WERE NOT ALLOCATED TO WHO WAS GONNA PAY FOR THEM.
SO THOSE ARE TWO ITEMS THAT WE'VE BEEN WORKING AS WE GO FORWARD AND YOU'LL SEE ONE OF THEM HAS BEEN ALLOCATED, THE OTHER ONE'S STILL YET TO BE TO BE DONE.
SO THIS IS HOW OUR PRELIMINARY, UM, UH, CHANGE ORDER WORKS WORKS THROUGH.
THE FIRST THING I WANT YOU TO SEE IS THE 80.695, AS I CALL THE 80.7, UM, IN THE FIRST COLUMN, THE, AS IT'S SPLIT ALREADY ACROSS THE NEXT COLUMN I L A DETERMINATIONS IS THE V H F LAYER.
THAT $1.2 MILLION THAT I JUST MENTIONED THAT HAD NOT BEEN ALLOCATED, IT HAS NOW BEEN WHERE
[00:45:01]
THE CITY IS PICKING UP A PORTION AND THE BEXAR COUNTY IS PICKING UP THE OTHER PORTION THAT HAS ALREADY BEEN AGREED UPON.IT DOESN'T CHANGE THE TOTAL $80.7 MILLION.
AND THE NEXT COLUMN IS THE CHANGE ORDERS.
NOW, THERE WAS, UM, WE WERE VERY CAREFUL THAT, UM, AS WE ENTERED INTO THIS AGREEMENT THAT WE JUST DIDN'T SHOW UP AND SAY, WELL, THIS IS THE CONTRACT AND NOW WE GET CHANGE ORDERED RIGHT AS WE GO THROUGH THE PROJECT.
SO THE TEAM REALLY, THE JOCK, THE JOINT OPERATIONS COMMITTEE HAS REALLY SPENT A MAJORITY OF THEIR TIME NOT ONLY IN DESIGN BUT GOING BACK THROUGH ALL THE ITEMS IN THE ORIGINAL SCOPE, IN THE ORIGINAL CONTRACT THAT WE SIGNED WITH DAILY WELLS AND BASICALLY DOING PLUS AND MINUS ESTIMATES ON EVERYTHING IN THAT CONTRACT.
AND SO SOME THINGS WERE ASSUMPTIONS WERE MADE IN THE CONTRACT THAT HAD TO BE VALIDATED GOING FORWARD.
OTHER THINGS WERE $0 AND SO FORTH.
AT THE END OF THE DAY, THIS IS A HIGH LEVEL ESTIMATE.
WE'RE ACTUALLY REDUCING THE COST OF THE CONTRACT, MEANING WE FOUND MORE MINUSES THAN PLUSES AS WE WORK THROUGH THE SCOPE.
THESE ARE ALL THE ITEMS THAT ARE IN SCOPE OF THE CONTRACT.
I WANNA BE CLEAR NOW, THESE NET NEGATIVE 310,000 IS STILL BEING NEGOTIATED.
WE, WE ARE STILL WORKING THROUGH THE DETAILS, BUT THIS IS A NOT TO EXCEED NUMBER.
WE THINK THIS IS GONNA BE THE BEST NUMBER WE CAN GET.
UM, BUT THEY'RE STILL WORKING THROUGH IT.
AND OVER THE NEXT COUPLE OF WEEKS WE WILL FINALIZE THAT.
THE NICE THING IS WE'RE NOT GETTING CHANGE ORDERED, RIGHT? THE TEAMS ARE IN SYNC AND WORKING THROUGH THE INDIVIDUAL ITEMS. SO BASED ON THAT, OUR 80.695 PROJECT IS NOW AN 80.385 PROJECT JUST ON THAT PART ALONE.
BUT WE'RE NOT DONE WITH THE STORY YET.
SO NOW IF YOU TAKE THAT 80.35 TO THE LEFT, THERE ARE A COUPLE THINGS THAT STILL NEED TO BE DONE THAT WERE OUTSIDE THE SCOPE OF THE DAILY WELLS CONTRACT.
SO, UM, YOU'LL SEE IT SAYS NEW GENERATORS, REMEDIATION OF SHELTERS.
WE DID NOT PLAN FOR GENERATORS AT SOME OF THE SITES THAT NEED CRITICAL POWER.
THAT WAS NOT IN THE CONTRACT, IT WAS NOT IN THE, THE NOTE THAT WE SET UP THE TEAMS AS THEY WENT THROUGH SITE BY SITE AND TRIED TO UNDERSTAND WHAT THE REQUIREMENTS FOR FOR EACH SITE PUT THAT THE JOCK PUT THAT ON THE TABLE AS NEW THAT HAD TO BE, UM, TAKEN CARE OF.
AIR CONDITIONERS AND SHELTERS WERE NOT IN SCOPE IN SOME OF THE AREAS.
UM, AS WELL AS, UH, FIBER COMPONENTS IN, IN SOME OF THESE AREAS AS WELL.
STEEL REINFORCEMENT FOR TI TOWERS, THOSE TYPES OF THINGS.
SO WE HAVE FOUND $1.6 MILLION OF REMEDIATION AT EXISTING SITES THAT NEEDS TO BE ACCOMPLISHED IN ORDER TO MAKE ALL THE SITES UP TO THE PAR THAT WE NEED.
THE SECOND COLUMN IS SPECIFICALLY FOR LEASERS LEASES AND FIBER.
THE MAJORITY OF THIS NUMBER 1.7 MILLION IS AN AGREEMENT WITH C P S TO USE THEIR FIBER TO GET US TO A MAJORITY OF THE SITES THAT WE'RE WORKING THROUGH AS WELL.
AGAIN, NOT A DAILY WELLS REQUIREMENT.
IT WAS SOMETHING FOR US TO WORK THROUGH AS A TEAM TO DETERMINE WHAT WAS THE BEST WAY TO PUT THE INFRASTRUCTURE IN PLACE TO SUPPORT THE TOWERS.
THE ONE THING I LOVE ABOUT THE, UH, THE PARTNERSHIP WE'RE HAVING HERE IS, UM, C P S HAS STAKE IN THE GAME JUST LIKE ALL OF US.
SO THEY BRING TO THE TABLE FIBER BACKHAUL AND AS WE'VE LOOKED AT OTHER TELECOM PROVIDERS OR OTHER TECHNOLOGY SOLUTIONS, THE MOST RESILIENT INFRASTRUCTURE WE HAVE IS PARTNERING WITH C P S TO SUPPORT THESE TOWERS.
SO WITH THE COMBINATION OF THEIR FIBER BACKHAUL AS WELL AS GENERATORS FOR CRITICAL POWER WHEN WHERE WE NEED THEM AND CPSS UTILITIES, WE THINK WE'VE GOT THE BEST TECHNICAL SOLUTION AND WE'VE GOT PARTNERS THAT ALL HAVE A STAKE IN THE GAME.
SO WE KNOW IF THERE'S A PROBLEM WITH THAT PART OF THE INFRASTRUCTURE, THEY'RE GONNA BE JUST AS EAGER AS WE ARE TO MAKE SURE IT OPERATES AS OPPOSED TO WORKING WITH A ONE-OFF VENDOR.
SO THAT WORKS THROUGH PRETTY WELL, I THINK.
UM, SO THAT'S WHERE OUR $80.3 MILLION CAPITAL HAS NOW GROWN TO 83.7.
AND THE, UM, AS WE BRING CHANGE ORDERS TO YOU AS THE COUNCIL FOR APPROVAL, IT'S THE TOTAL OF THOSE TWO NUMBERS TOGETHER, UM, THAT WE'LL BE ASKING FOR, WHICH WE HAVE BUDGET ALLOCATED TO COVER THAT.
UM, AND MY APOLOGY, AND IT'S ALSO SPLIT BACK TO THE THREE PARTNERS TO THE 56, 22 22, WHICH YOU SEE ON THE NEW AMOUNT COLUMN THERE ON THE RIGHT.
UH, THE LAST PART IS THE OPERATING AND MAINTENANCE, UH, PART OF THE PROJECT.
SO THAT WAS THE CAPITAL EXPENDITURE TO GET THE PROJECT UP AND RUNNING.
UM, WE WILL DO BURN IN FOR THE FIRST TWO YEARS.
AND WHAT I WANTED TO USE HERE IS AN OPPORTUNITY FOR YOU TO SEE OUR CURRENT ESTIMATES AROUND OPERATING AND MAINTENANCE COSTS FOR THE PROJECT.
UH, YEAR THREE WILL BE OUR FIRST ANNUAL YEAR, UM, IN, UM, IN PRODUCTION.
THE CURRENT CONTRACT IS A $1.6 MILLION CONTRACT, UH, ON AN ANNUAL BASIS TO SUPPORT.
[00:50:01]
HAVE SEEN NO CHANGES FROM THAT ORIGINAL ESTIMATE THAT WE THINK WE, THAT WE NEED TO PUT BACK INTO, UM, INTO THE CONTRACT.HOWEVER, THERE'S SOME ADDITIONAL FIBER COSTS AND LEASE AND UTILITY COSTS THAT WE NEED TO PUT OUTSIDE OF THE CONTRACT THAT SUPPORT O AND M.
SO YOU CAN SEE OUR YEAR THREE, WHICH IS OUR FIRST YEAR OF OPERATION COSTS AT 2.3 AND THEN YOU CAN SEE A TOTAL OF A 15 YEAR LIFECYCLE ON THIS PROJECT.
OUR CHANGES TO THE ORIGINAL CONTRACT ACTUALLY GO DOWN BY ABOUT $300,000.
SAME WORK THE JOCK DID ON THE CAPITAL SIDE, THEY'VE DONE ON THE OPERATIONS SIDE AS WELL.
SO THAT GETS US TO 27 MILLION AND THEN THE ADD BACK OF THE 3.3, 6.3 AND 1.8 FOR UTILITIES GETS US UP TO A TOTAL OPERATING COST OF 38.4.
AGAIN, YOU CAN USE THE 56 22 22 SPLIT AS A GUIDE, BUT WHEN ONCE WE GET TO YEAR THREE, WE'RE ACTUALLY GONNA MOVE TO A USAGE BASE ALLEGATION INSTEAD OF THAT FIXED ALLOCATION.
SO IN YEAR THREE, WE'LL BE ABLE TO ADJUST THOSE COSTS APPROPRIATELY.
SO FINALLY, UM, THE ASK IS FOR THREE THINGS.
UM, ONE TO PREPARE YOU FOR THE LEASES THAT WE'RE GOING TO BE BRINGING TO YOU ON MARCH THE SEVENTH.
THERE'LL BE 15 $0 LEASES OF THE 28 SITES AND THE REMAINING WE'LL WORK THROUGH ARE THE COMMERCIAL LEASES.
WE'LL BE ASKING FOR YOUR APPROVAL ON THE CHANGE ORDER REQUESTS THAT I JUST WALKED YOU THROUGH, WHICH IS THE APPROXIMATELY 3.1 MILLION TOTAL TO THE PROJECT THAT'LL BE SPLIT BETWEEN THE THREE AGENCIES AND THE PERCENTAGE, UH, WE'LL BE BRINGING THE CITY PORTION OF THAT, WHICH IS ABOUT $1.7 MILLION.
AND THE LAST THING IS KIND OF A UM, UH, UH, POLICY CHANGE THAT I WANNA BRING UP.
BUT UNDER THE CURRENT I L A, UH, THE NETWORK MANAGER JOHN RODRIGUEZ, ACTUALLY HAS THE AUTHORITY TO EXECUTE CHANGE ORDERS UP TO $500,000 SUBJECT TO AVAILABILITY OF FUNDS.
THAT'S ALREADY BEEN AGREED TO BY THE THREE PARTIES IN THE I L A, BUT WE DID NOT PUT THAT INTO THE CONTRACT WITH DAILY WELLS.
SO WHAT WE'RE TRYING TO DO IS SYNC THE TWO TOGETHER SO DAILY WELLS CAN RECOGNIZE THAT AUTHORITY THAT IF WE NEED TO EXECUTE A CHANGE ORDER UP TO 500,000, THE NETWORK MANAGER WILL BE ABLE TO DO THAT DIRECTLY WITH THE VENDOR.
AND OUR PROMISE TO YOU IS PERIODIC UPDATES BACK TO YOU TO GIVE YOU AN UPDATE ON THIS PROJECT.
UM, PROBABLY AT KEY MILESTONES RATHER THAN JUST AT FIXED INTERVALS.
AND SO WE CAN, UH, WE CAN TAKE YOUR QUESTIONS.
THANK YOU VERY MUCH CRAIG FOR THE, UH, PRESENTATION FIRST, UM, APPLAUD DAILY WELLS FOR RECOGNIZING A LITTLE BIT OF A PROCEDURAL IMPORTANCE THAT WE HAVE THAT LANGUAGE IN THE CONTRACT AND NOT JUST RELIANT UPON THE I L A SO GOOD ON THEM.
UM, MY QUESTION IS ON THE CHANGE ORDER REQUESTS, ALL OF THOSE ARE WITHIN THE RANGE THAT WAS AGREED TO BY THE THREE PARTIES ENTERING INTO THE CONTRACT WITHIN THE RANGE? WELL, WITH MY APOLOGIES FOR THE CORRECT.
SO ALL OF THOSE ARE CURRENTLY BUDGETED, UM, AND EACH OF THE INDIVIDUAL AGENCIES IS GOING BACK FOR THEIR ALLOCATION.
UH, MAYOR, I'LL JUST ADD THAT FOR US.
AS YOU AS CRAIG WALKED THROUGH THAT OUR COSTS GO UP BY ABOUT 1.81 POINT MILLION, $1.9 MILLION ON THE CAPITAL SIDE.
WE HAVE CAPITAL BUDGET DOLLARS TO COVER OUR PIECE OF THAT INCREASE.
UH, WE HAD SET ASIDE SOME WORK, UH, SOME DOLLARS TO DO SOME FIBER WORK ON THE TOWERS A COUPLE OF YEARS AGO.
UH, WE DID A LITTLE BIT OF THAT WORK BUT DIDN'T COMPLETE IT BECAUSE WE GOT INTO CONVERSATIONS WITH C P S AND THE C P S OPTION IS A MUCH BETTER, UM, MORE ROBUST OPTION FOR US IN TERMS OF GETTING REDUNDANCY BACK TO THOSE TOWERS.
SO WE'VE BUILT THAT INTO HERE.
SO WE'VE GOT THOSE CAPITAL DOLLARS AVAILABLE TO COVER OUR PIECE OF IT.
THE COUNTY AND C P S WILL GO BACK, UH, TO THEIR RESPECTIVE BOARDS AND TO COMMISSIONER'S COURT TO DISCUSS THEIR PIECE OF IT.
BUT THE, THE, THE ALLOCATION THAT'S NEEDED IS WITHIN CAPACITY, IT'S NOT, UH, ALLOCATED TO ANOTHER PROJECT OR ANYTHING LIKE THAT'S RIGHT, YES.
DO WE HAVE ANY SENSE OF HOW IT IS IN THEIR BUDGETS? UM, I THINK THE FEEDBACK WE'VE GOTTEN FROM THEM IS THAT THEY'RE, THEY'RE OKAY.
THEY'RE, THEY'RE, WE'RE WORKING THROUGH THOSE, AGAIN, THESE ARE UPPER LIMITS, UH, NOT TO EXCEED CHANGE ORDERS.
SO WE'RE CONTINUING TO NEGOTIATE THOSE.
BUT I THINK, UH, OVERALL THE PROJECT TEAMS MET ABOUT TWO WEEKS AGO.
THEY'VE GONE THROUGH ALL OF THE INFORMATION THAT YOU'VE SEEN HERE IN SUMMARY, THEY'VE GONE THROUGH IT IN DETAIL.
UM, AND THEY'RE CERTAINLY PART OF IT AT THE JOCK LEVEL AS WE WORK THROUGH CHANGE ORDERS.
THEIR TEAMS ARE THERE WITH OUR TEAMS WORKING THROUGH ALL OF THAT DETAIL.
SO THEY'RE AWARE OF IT, THEY'VE SEEN IT.
UM, I DON'T, I DON'T EXPECT ANY ISSUE THERE.
SO ALL THE REMEDIATION AND THE LEASES AND EVERYTHING HAVE BEEN DISCUSSED AS A, AS A COLLABORATIVE TEAM? ABSOLUTELY.
UM, THANK YOU FOR THE UPDATE HERE.
I DO HAVE A QUESTION BACK TO THE NEXT STEPS AND THE AUTHORIZATION, UH, FOR THE CHANGE ORDERS.
SO IT'S COMING FROM CAPITAL BUDGET, THE CITY? YES.
THAT'S WHERE IT'S COMING FROM? YES.
[00:55:01]
COMES FROM THE CAPITAL BUDGET.SO, UH, THIS EXECUTE CHANGE ORDERS FOR 500,000.
YOU SAID THE NETWORK MANAGER, REMIND ME AGAIN, IT WAS IN ONE OF THE SLIDES.
UH, WHO, WHO DOES THE NETWORK MANAGER REPORT TO THIS ADMINISTRATIVE GROUP? THE NETWORK MANAGER ACTUALLY REPRESENTS THE SYSTEM AND ALL PARTIES AND THEY RE HE REPORTS TO JOHN, REPORTS TO THE EXECUTIVE, UH, COMMITTEE, WHICH IS MADE UP BY THE THREE AGENCIES TOGETHER.
AND SO THIS, UM, THE AUTHORIZATION TO, TO EXECUTE CHANGE ORDERS OF UP TO 500,000.
UM, IS THERE A LIMIT OF HOW MANY CHANGE ORDERS YOU CAN EXECUTE IN A, IN A YEAR? WELL, I WANT TO CLARIFY ONE, ONE PART OF THAT IS THE NETWORK MANAGER IS A CITY EMPLOYEE.
UHHUH
HE'S EVER REPRESENT ALL THREE ENTITIES.
THE REASON WE'RE ASKING YOU ALL TO LOOK AT THIS CHANGE IS THAT WHEN WE DID THE INTERLOCAL AGREEMENT WITH C P S AND THE COUNTY THAT, UH, APPROVAL OR THAT, UM, AUTHORIZATION BY THE OTHER ENTITIES IS IN THE INTERLOCAL AGREEMENT.
IT'S NOT ON THE DAILY WELLS CONTRACT.
AND WHEN YOU THINK ABOUT CHANGE ORDERS, THERE IS NO LIMIT ON THE NUMBER THAT CAN BE DONE.
BUT CHANGE ORDERS DON'T NECESSARILY MEAN INCREASES IN THE PROJECT.
FOR EXAMPLE, I THINK WE SHOWED YOU, UM, A COUPLE OF COLUMNS HERE TODAY OF SUMMARY NUMBERS AND UNDERNEATH THAT ARE CHANGE ORDERS PROBABLY IN THE RANGE OF JOHN 1520 CHANGE ORDERS UNDER THERE THAT ARE ROLLING UP.
SOME ARE NEGATIVE OR, OR DECREASES TO THE PROJECT COSTS, SOME ARE INCREASES.
SO THIS GIVES US SOME FLEXIBILITY TO MANAGE THOSE SMALL DOLLAR CHANGE ORDERS.
AND AS LONG AS WE STAY WITHIN THE AVAILABLE FUNDS THAT ARE BUDGETED, THAT'S WHAT WE'D LIKE TO MOVE FORWARD WITH OR WHAT WE WOULD RECOMMEND MOVING FORWARD WITH.
UM, I THINK I WOULD'VE FELT MORE COMFORTABLE IF YOU EXPLAINED IT A DIFFERENT WAY TO ME, UM, ON THE ONSET BECAUSE UH, I JUST DON'T FEEL COMFORTABLE WITH GIVING THAT UP OVER TO, UM, THAT RESPONSIBILITY TO THAT FOR UP TO HALF A MILLION DOLLARS.
UM, SO I GUESS IT WASN'T, I DON'T FEEL COMFORTABLE WITH THAT RIGHT NOW.
UH, I DO HAVE ANOTHER, UH, WITH THIS STEP RIGHT NOW.
MAYBE YOU NEED TO COME AND SIT DOWN WITH ME AND GO THROUGH IT, UM, BETTER AND SHOW ME IN THE OTHER I L A WHERE THAT IS LAID OUT WITH THE OTHER ENTITIES AND NOT JUST, AND THAT YOU'RE TRYING TO BRING DAILY WELLS INTO THAT.
MAYBE THAT COULD BE HELPFUL FOR ME.
WE'RE HAPPY TO WALK THROUGH HOW WE GOT TO THAT.
UM, PROVISION UNDER THE I L A RIGHT? OR AGAIN, ALL THREE ENTITIES ARE, ARE I THINK, COMFORTABLE WITH THAT.
UM, BUT WE, AND WE CAN WALK YOU THROUGH SOME, WHAT SOME OF THE CHANGE ORDERS ACTUALLY LOOK LIKE, SO THAT YEAH, THAT WOULD OF THOSE ARE, THAT WOULD BE HELPFUL I THINK.
'CAUSE RIGHT NOW I'M NOT FEELING COMFORTABLE WITH THAT, ESPECIALLY SOMETHING HALF A MILLION.
WE'LL, TO UM, AND THEN ANOTHER SIDE QUESTION.
MAYBE SOMEBODY I JUST WANNA KNOW, AND I KNOW, UH, MEAD VANCE MEET IS HERE, UH, ABOUT THE RADIOS FOR THE FIRE DEPARTMENT, THE DESIGN FOR THE RADIOS FOR THE FIRE DEPARTMENT.
HAVE THEY BEEN DESIGNED AND WHERE ARE WE WITH THAT? HAVE YOU MADE YOUR SELECTION? NO, WE HAVEN'T.
UH, HARRIS, UH, MATTER OF FACT, WE JUST MET WITH 'EM YESTERDAY.
THEY, UH, SENT SOME OF THEIR PROJECT MANAGERS AND ENGINEERS DOWN YESTERDAY AND THEY'RE NOT QUITE AT A TIMELINE FOR US TO BE ABLE TO TELL US WHEN THAT RADIO IS GONNA BE READY.
BUT WE'VE GOT A, A BROAD LINE, SO WE'LL PROBABLY BE MAKING THAT DECISION IN ABOUT 12 TO 18 MONTHS.
WE'LL HAVE A BETTER IDEA OF THAT.
UH, I BELIEVE ON OUR NEXT QUARTERLY MEETING IS WHENEVER THEY THINK THEY'RE GONNA HAVE A MORE DEFINITIVE TIMELINE FOR US.
WELL I WANNA MAKE SURE Y'ALL HAVE THE RIGHT RADIOS THAT YOU NEED FOR YOUR GLOVES AND WE APPRECIATE THAT.
'CAUSE IT'S VERY IMPORTANT TO US TOO.
THANK YOU COUNCILMAN VIA GRIND.
UM, I, I DO HAVE SOME QUESTIONS FOR YOU.
UM, BIG CONTRACT, LOT OF MOVING PARTS ON THIS, SO THANK YOU FOR THIS UPDATE.
UM, YOU KNOW, WAY BACK WHEN, WHEN WE WERE DOING THIS, THE COUNTY HAD SOME ISSUES, YOU KNOW, AND THERE WAS EVEN RUMORS ABOUT THEM DOING A SEPARATE RADIO SYSTEM.
WE PASSED ALL THAT, OR WE DONE COUNTIES ON BOARD.
THEY'RE, THEY'RE, THEY'RE WITH US A HUNDRED PERCENT ON THIS.
CAN WE GET TO 12? HOW'S THAT? THERE WE GO.
[01:00:01]
WHY ISN'T SAS UP THERE AS ONE OF THE MAIN PLAYERS THAT, SO SAS WILL BE A, UM, UM, WELL, SASS WAS NOT ONE OF THE ORIGINAL THAT CAME TO THE TABLE TO BE PART OF THE CAPITAL, UM, UM, SHARE TO BUILD THE PROJECT OUT TOGETHER.THEY WILL BE A RADIO, UH, HOLDER AS WE GO FORWARD AS WELL, A SUBSCRIBER TO THE SYSTEM AS WELL.
THE OTHER PART OF THAT IS THAT SAWS TODAY IS ON THE C P SS HARMONY SYSTEM.
SO BY BRINGING C P S INTO THE PARTNERSHIP SAWS CAME WITH C P S.
SO IS C P S PAYING FOR SAWS WAY IN THE SAME NO SAWS WILL PAY FOR ITS OWN RADIOS, UH, WITH THAT, UH, UH, SYSTEM.
AND THEN WE TALKED ABOUT THE FACT THAT THERE ARE FIVE SITES THAT WE'RE USING THAT SAWS IS GIVING US NO, UH, ARE GIVING OR NO LEASE TOWARDS THE PROJECT.
UM, WE'RE ACTUALLY ABLE TO INSTALL ANTENNAS ON SOME OF THEIR INFRASTRUCTURE THAT AVOIDS US HAVING TO BUILD TOWERS.
SO THAT'S AN IN-KIND CONTRIBUTION TO THE PROJECT.
SO WE'RE VALUING THOSE THINGS.
SO THAT'S THEIR CONTRIBUTION SO THAT THEY ARE PAYING THEIR FAIR SHARE.
WHAT IS THEIR FAIR SHARE? UH, I'D HAVE TO CALCULATE THE NUMBER FOR YOU.
YEAH, I, I KNOW BECAUSE YOU GOT, UH, YOU KNOW, BEARER COUNTY AT 17 MILLION C P S AT 14 MILLION, UM, SAW WILL BE HOW MANY RADIO, HOW MANY USERS ARE SAWS GONNA HAVE COMPARED TO LIKE C P S? SURE.
SO WE CAN, AND BEARER COUNTY, WE CAN GIVE YOU AN IDEA WHAT THAT LOOKS LIKE, BUT I'LL TELL YOU FROM A USAGE STANDPOINT, ONE SAW WILL PAY FOR ITS OWN RADIOS.
RIGHT? SO THAT'S PART OF THE CONTRIBUTION TO THE, TOWARDS THE PROJECT, UH, VIA INKIND.
BUT IN TERMS OF USAGE ON THE SYSTEM, UH, THEY'RE GONNA BE A MUCH SMALLER USER OF THE SYSTEMAND.
THEY'RE NOT GONNA BE ON THE RADIO NEAR AS MUCH AS OUR POLICE AND FIRE.
OR CCPS, I UNDERSTAND THAT THIS JUST BOTHERS ME A LITTLE BIT THAT SAWS ISN'T PART OF THIS CAPITAL COST ON THIS THING, EVEN THOUGH WE ARE GETTING A, IN KIND ON USING THEIR TOWERS.
BUT I, I WOULD LIKE TO SEE THAT COST BREAKDOWN.
HERE'S, HERE'S WHAT SAWS IS GIVEN TO THE CAPITAL COST PROGRAM.
AND YOU KNOW, I WOULD THINK, YOU KNOW, 'CAUSE HOW MANY PEOPLE DOES SAWS HAVE THAT, HOW MANY, WHAT'S THEIR MANPOWER AT SAWS? SO, UM, I DON'T REMEMBER THE NUMBER OF CREWS THAT THEY HAVE, BUT, BUT AGAIN, THE NUMBER OF RADIOS, JOHN, DO YOU HAVE ABOUT, YOU'RE GONNA HAVE A, UH, ENTITLEMENT OF UP TO 450 RADIOS? WE'RE TALKING FOUR 50 RADIOS.
WE'VE GOT 11,000 SUBSCRIBERS ON THE SYSTEM TODAY.
SO IT'S A PRETTY SMALL UNIVERSE.
AND THEN IN TERMS OF USAGE, OUR POLICE AND FIRE OBVIOUSLY ARE ON THEM ALL THE TIME.
THAT'S PART OF THEIR DAILY FUNCTION FOR SAWS AND C P S.
IT'S NOT NEAR AS FREQUENT OR AS CONSTANT, BUT WHEN WE PUT THE INTERLOCAL AGREEMENT AND WE LOOKED, WE LOOKED AT NEGOTIATING THE INITIAL 56%, 22, 20 2% SPLIT WITH THE COUNTY AND C P S, THE STAFFS WORKED THROUGH ALL OF THAT.
HOW MUCH VOLUME TIME DO YOU SPEND ON, WHICH INCLUDED THE SAWS, UH, UH, TALK TIME AS WELL THAT WAS INCLUDED.
WE LOOKED AT KIND OF GUESSING IT OR ESTIMATING WHAT THE CAPITAL COST WOULD LOOK LIKE.
UH, WE'VE BEEN ABLE TO ACTUALLY, I THINK IN MY OPINION, DO BETTER BECAUSE WE'VE BEEN ABLE TO LEVERAGE INFRASTRUCTURE THAT'S ALREADY OUT THERE, BEING ABLE TO INSTALL THE ANTENNAS ON SAWS, WATER TANKS AS OPPOSED TO BUILDING NEW TOWERS.
I THINK THAT'S A BENEFIT TO THE COMMUNITY OVERALL.
BUT WE CAN CERTAINLY BREAK IT DOWN FOR YOU.
AND I CAN SHOW YOU, I'D LIKE TO SEE THAT.
UM, I FEEL LIKE I'D TO SEE THAT.
I FEEL WE'RE IN A PRETTY GOOD PLACE FROM AN EQUITY STANDPOINT IN TERMS OF WHAT PEOPLE ARE PUTTING IN.
THAT'S WHAT ALL, THAT'S ALL I'M ASKING.
UM, AND THEN THIS WILL INCLUDE ALL CITY FUNCTIONS, RIGHT? EVERY, THIS IS THE, THIS IS IT.
WE'RE NOT GONNA HAVE ANOTHER SYSTEM OUT THERE FOR THE ENTIRE CITY.
UH, RIGHT NOW FROM A PUBLIC SAFETY RADIO SYSTEM, T C I AVIATION ARE INCLUDED IN THIS AS WELL.
THIS IS OUR PRIMARY PUBLIC SAFETY RADIO SYSTEM.
BUT THAT'S NOT ANSWERING MY QUESTION.
ALL CITY FUNCTIONS WILL BE UNDER THIS RADIO SYSTEM.
I DON'T KNOW OF ANY OTHER RADIO SYSTEMS, BUT THIS, THAT'S THE ANSWER.
THIS IS OUR REGIONAL RADIO SYSTEM.
WE HAVE NO PLANS TO BUILD ANY OTHER TYPE OF RADIO SYSTEM.
SO WHETHER WE'RE TALKING ABOUT THE ALIMO DOME, T C I D S D, WHATEVER DEPARTMENT NEEDS RADIOS, WE'LL BE GOING TO THIS SYSTEM.
THAT, THAT'S WHAT I WANTED TO HEAR.
AND WE'RE NOT GONNA HAVE ANY SIDE RADIO SYSTEMS WITH ANY FUNCTION? NO, WE'RE, WE'RE, WE'RE MAKING A, IN THE CITY, SIGNIFICANT INVESTMENT IN THIS SYSTEM.
AS, AS CRAIG TALKED ABOUT, ALL THE ADDITIONAL FUNCTIONALITY WE'RE GONNA GET COVERAGE WE GET, UM, YOU KNOW, ANY, ANY NEEDS THAT WE HAVE FROM A CITY FORCE PERSPECTIVE, THEY'LL BE USING THIS RADIO SYSTEM.
AND, UH, COUNCILWOMAN GRO ALREADY TALKED ABOUT THE DESIGN OF THE RADIOS BETWEEN THE FIRE AND THE POLICE.
I KNOW THAT THE FIRE WANTED A LITTLE BIT MORE SUBSTANTIAL OR SOMETHING RADIO VERSUS THE, THE POLICE OR ARE WE ON TRACK WITH BOTH RADIOS OR, OR HOW IS THAT WORKING? UH, WE ARE ON TRACK WITH THE RADIO.
THE DIFFERENT RADIO IS THE FIRE RADIO.
SO, UM, POLICE IS, MY UNDERSTANDING
[01:05:01]
IS THEY'RE TAKING THE RADIO THAT WAS OFFERED.BUT, UM, OUR, OUR RADIO NEEDED TO HAVE, UH, BE BULKED UP AS FAR AS HEAT, UM, UH, BEING ABLE TO BE A LITTLE BIT TOUGHER 'CAUSE OF THE WAY WE HANDLE THINGS.
AND WE HAVE 94% OF OUR RADIOS OUT OF 1600 ALREADY DISTRIBUTED.
I AM HAVING ADDITIONAL, ADDITIONAL ISSUES WITH THIS ADDITIONAL WORK AND THESE CHANGE ORDERS HERE.
HOW COULD WE, HOW COULD WE MISS SOME OF THIS STUFF LIKE GENERATORS FOR THESE SITES? AND, YOU KNOW, I'M, THIS IS A, THIS IS A SIGNIFICANT CHANGE ORDER HERE THAT YOU'RE GONNA BE COMING UP WITH.
I, I'D LIKE THE DETAIL ON THAT AND HOW WE, HOW WE MISS SOME OF THESE THINGS.
'CAUSE THAT'S, THAT'S NOT, THAT'S NOT A LITTLE CHUNK OF MONEY THERE.
UM, YEAH, BUT I, I, I WILL OFFER, THE GENERATORS DO EXIST AT SOME SITES AND AS THE TEAM WENT IN TO DO THEIR REMEDIATION ASSESSMENTS AFTER THE CONTRACT, THERE WERE DECISIONS MADE BY THE JOCK ABOUT THE LIFE OF THE EXISTING GENERATORS AND WHETHER THEY NEED TO BE REPLACED ON A 15 YEAR CYCLE OR NOT, OR WHETHER WE KEEP AN EXISTING GENERATOR FOR FIVE AND REPLACE IT LATER, AS AN EXAMPLE.
SO SEVERAL GENERATORS WERE DEEMED AT THE BEGINNING OF THE PROJECT AS THEY WENT INTO THE REMEDIATION TO PUT THEM ON THIS LIST TO BE DONE NOW.
SHELTERS, WHEN WE WENT IN AND DAILY WELLS AS THE VENDOR HELPED US WITH SITE ASSESSMENTS WOULD MAKE DETERMINATIONS ABOUT SIZE OF SHELTERS OR DIFFERENT SHELTERS.
WE DIDN'T KNOW THAT GOING THROUGH A CONTRACT PERIOD.
SO THOSE BECAME ADDITIONAL THINGS, AIR CONDITIONING AND SHELTERS THAT NEED TO BE REPLACED.
AT THE END OF THE DAY, WE'RE STILL TALKING ABOUT THREE TO 4% CHANGE ORDERS ON A TOTAL PROJECT, BUT I UNDERSTAND THE, UM, THE $3 MILLION CHANGE OVERALL.
I'M STILL PERPLEXED THOUGH THAT THO THE, SOME OF THAT WASN'T PICKED UP IN THE R F P RIGHT OFF THE BAT AND NOT, NOT PICKED UP UNTIL THE SITE VISIT AT, AT THE TAIL END AFTER THE AWARD.
WELL, AGAIN, I THINK THE JOCK, THE JOCK HAS BEEN LOOKING AT THOSE FROM A TECHNICAL PERSPECTIVE.
SO THINGS LIKE GENERATORS, AGAIN, WE HAVE GENERATORS AT THE SITES, BUT SOME OF THEM ARE GONNA REACH END OF LIFE, UH, PROBABLY WITHIN THE NEXT THREE OR FOUR YEARS.
SO THE DECISION IS DO WE WAIT OR DO WE REPLACE THEM NOW I THINK THE JOCK FEELS PRETTY STRONG THAT WE SHOULD BE REPLACING THEM.
NOW, THE FIBER THAT I MENTIONED, UH, AND THAT'S WHY I WANTED TO GET UP AND JUST ADD ON THE FIBER SIDE.
WE HAD ALWAYS BEEN LOOKING AT ADDING FIBER CONNECTIVITY TO, TO THE TOWERS, EVEN TO OUR EXISTING SYSTEM.
WE WERE LOOKING AT THAT A COUPLE OF YEARS AGO.
UM, WHAT WE FOUND WAS WE HAD AN OPPORTUNITY WITH OUR PARTNER C P S HERE TO INSTALL FIBER USING THEIR BACKBONE, UH, WHICH GIVES US ADDITIONAL REDUNDANCY.
SO WE WERE ALWAYS GONNA DO IT.
IT WAS GONNA BE DONE AS A SEPARATE PROJECT.
WE'VE DECIDED TO ROLL IT INTO THIS PROJECT BECAUSE IT MAKES MORE SENSE AND IT'S GONNA GIVE US MORE REDUNDANCY, MORE RESILIENCY AROUND THE TOWER SITES THEMSELVES SO THAT WE HAVE A MUCH GREATER, UM, UH, PROBABILITY OF NOT LOSING A TOWER SITE BECAUSE OF SOME KIND OF, UH, FIBER CUT OR SOME KIND OF ISSUE WITH A PARTICULAR TOWER THAT C P S INFRASTRUCTURE GIVES US A BETTER OPTION.
SO THAT WAS SOMETHING WE WERE ALWAYS LOOKING AT.
WE WOULD'VE EITHER SPENT IT OUTSIDE OF THIS PROJECT OR PART OF THIS PROJECT.
AND I UNDERSTAND THAT, UH, I'M JUST SAYING WHY IT WASN'T CAPTURED RIGHT UP FRONT IN THE R F P PROCESS INSTEAD OF WAITING TILL AFTER THE AWARD TO PICK IT UP.
UH, YOU KNOW, AFTER THE AWARD OF THE CONTRACT WE MADE THAT, UH, WE ACTUALLY JUST FINALIZED THAT, UM, NEGOTIATION WITH C P S LIKE, UH, DECEMBER TIMEFRAME.
SO WE WERE LOOKING AT DIFFERENT OPTIONS.
ONE WAS C P S, WE WERE LOOKING AT SEVERAL OTHER OPTIONS.
THEY HAVE, UH, PRESENTED US WITH AN OPTION THAT MAKES A LOT OF SENSE FOR ALL OF THE PARTNERS.
SO WE JUST MADE THAT DECISION, UH, WITHIN THE PAST TWO MONTHS.
AND, AND A POINT OF CLARITY, IF I MAY, THE COLUMN ON THE RIGHT WHERE IT SAYS LEASES AND FIBER HAVE NOTHING TO DO WITH THE CONTRACT WITH DAILY WELLS, THAT IS WORK AS AN THREE AGENCIES FOR US TO PERFORM.
THAT WAS NEVER IN ANY SCOPE OF WORK OR ASSESSMENT.
THIS COLUMN IN THE CENTER OF THE GENERATORS, THE 1.6 IS STUFF THAT WE LEARNED AFTER WAS PUT IN PLACE THAT WAS NOT IN THE SCOPE.
AND ANOTHER EXAMPLE OF THAT IS STRUCTURAL ISSUES ON TOWERS.
SO AN ASSUMPTION TO USE A TOWER THAT EXISTED TODAY, BUT THEN WHEN WE WENT ACTUALLY TO DO THE SITE ASSESSMENT AFTER WITH THE JOCK SIGNIFICANT MONEY IN ORDER TO STRUCTURALLY UPGRADE THE TOWER FOR 15 MORE YEARS WOULD BE ANOTHER EXAMPLE.
AND WHERE IS THAT? UH, WHICH I DIDN'T MARK DOWN WHICH SLIDE? ABOUT THE, UH, THE AUTHORITY, THE, UH, THE LAST SLIDE.
CHERYL, DO WE HAVE, WHAT IS OUR NORMAL THRESHOLD FOR APPROVALS EVEN AT, EVEN AT,
[01:10:01]
FOR ANY DIVISION CHIEF HERE WITHIN THE CITY OR EVEN YOURSELF, THE APPROVAL AUTHORITIES THAT ARE GRANTED BY THE COUNCIL? GENERALLY SPEAKING, IT'S 50,000.SO WE CAN ENTER INTO CONTRACTS.
IF WE HAVE SMALL AMOUNT OF WORK THAT NEEDS TO BE DONE, A PROFESSIONAL SERVICE CONTRACT, WE CAN DO UP TO $50,000 GENERALLY SPEAKING.
THIS AUTHORIZATION THOUGH WAS A PART OF THE COUNCIL APPROVAL IN THE ORIGINAL CONTRACT IN THE I L A YES.
AND THE I L A THAT THE COUNCIL APPROVED.
SO YOU HAVE PROVED THIS, UH, APPROVED THIS PREVIOUSLY.
I MUST HAVE MISSED THAT PARTIALLY
YOU KNOW, IF I HAD MY DRUTHERS NOW, I'D SAY NO WAY.
SO THAT'S MY COMMENTS ON THAT.
THIS IS EXACTLY WHAT I WANTED WHEN I ASKED YOU GUYS TO DO THIS.
UH, I WAS WONDERING, YOU KNOW, WHAT HAPPENED TO THE BIG SPEND THAT, UH, YOU KNOW, WE APPROVED A LONG TIME AGO AND IT SEEMS TO ME LIKE YOU GUYS ARE DOING EXACTLY WHAT YOU PROMISED US YOU WOULD DO, UH, WAY BACK THEN.
UH, MY ONLY REQUEST IS THAT, UH, YOU KNOW, AS WE MOVE FORWARD DOWN THE ROAD AND YOU'VE ACTUALLY GOT THIS THING UP AND RUNNING, UH, AND READY TO TEST OUT, UM, I'M A BELIEVER IN GO AND SEE.
AND SO IF, YEAH, I WOULDN'T MIND, UH, GOING OUT AND SEEING HOW THESE THINGS WORK.
YEAH, I'M SURE THAT WAY I CAN REPORT BACK TO MY CONSTITUENTS THAT WE BOUGHT SOMETHING AND IT'S ACTUALLY THERE AND IT'S FANTASTIC.
I THINK AT BURN IN TIME WE CAN INVITE PEOPLE FOR RIDE ALONGS IF YOU WANNA DO THAT.
AND CHERYL, I I JUST WANTED TO ADD TO, UM, WHAT I SAID.
SO, SO THAT WE'RE CLEAR, WHAT THE COUNCIL APPROVED PREVIOUSLY ON THE UP TO 500,000 WOULD, UH, IS WITHIN THE, THE BUDGET THAT YOU ALL APPROVE.
SO IT'S WITHIN THAT TOTAL AMOUNT AND THE BUDGETS THAT WERE SET ASIDE FOR CONTINGENCY.
SO IT'S NOTHING OVER AND ABOVE THE TOTAL AMOUNT THAT YOU APPROVED.
AND IF THERE WERE TO BE SOMETHING THAT WAS IN EXCESS, THAT WOULD HAVE TO COME BACK TO CITY COUNCIL? YES.
IT WOULD'VE TO GO BACK TO ALL THREE ENTITIES TOO, BECAUSE WE ALL SIGNED UP THAT'S CORRECT.
FOR THE SAME I L A, CORRECT? THAT'S CORRECT.
SO THE I L A IS FOR ALL THREE PARTIES, THAT'S WHY WE HAVE THIS JOINT OPERATING COMMITTEE.
THEY MAKE THE DECISIONS ON, ON WHAT TO BE DONE.
I THINK MY FELLOW COUNCILMAN A ASKED THE QUESTIONS THAT I HAD.
UH, WHAT KIND OF INTEROPERABILITY IS THERE, UH, WITH THE 20 PLUS OTHER MUNICIPALITIES WITHIN BEXAR COUNTY, WILL THEY BE SHARING THIS RADIO SYSTEM? YEAH.
SOMEBODY ELSE CAN TAKE THAT ONE THAT'S MUCH MORE DETAILED.
RIGHT NOW THERE ARE 56 EXTERNAL AGENCIES THAT ARE PART OF THE RADIO SYSTEM.
SO THE INTENT WOULD BE THAT, UM, EACH OF THOSE EXTERNAL AGENCIES WOULD JOIN ONTO THE NEW SYSTEM ITSELF.
SO IT, WE WE'RE WELL BEYOND THE 20.
THANK YOU, COUNCILMAN COURAGE.
THE TIME IS NOW 3:27 PM ON THIS 20TH DAY OF FEBRUARY, 2019.
PURSUANT TO THE AUTHORITY GRANTED BY CHAPTER 5 5 1, THE TEXAS GOVERNMENT CODE V T C S, THE TEXAS OPEN MEETINGS ACT, THE CITY COUNCIL WILL NOW RECESS INTO EXECUTIVE SESSION TO DISCUSS ECONOMIC DEVELOPMENT NEGOTIATIONS PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 4 8 0 8 7, ECONOMIC DEVELOPMENT, PURCHASE EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 0.072 REAL PROPERTY LEGAL ISSUES RELATED TO THE COLLECTIVE BARGAINING PURSUANT TO TEXAS GOVERNMENT CODE SECTION FIVE.
CONSULTATION WITH ATTORNEY LITIGATION MATTERS INVOLVING THE CITY PENDING OR CONTEMPLATED LITIGATION AND OR SETTLEMENT OFFERS PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 0.071.
CONSULTATION WITH ATTORNEY AND LEGAL ISSUES RELATED TO THE CITY POLICY CONCERNING POLITICAL ACTIVITY AND CITY RESOURCES PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 0.071.