* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.
          [00:00:02]
           ALL RIGHT, WE'LL GET READY TO BEGIN. 
          THE TIME IS NOW 10 0 2. 
          WE'LL BEGIN THE AUDIT COMMITTEE'S, UH, MEETING, UH, CITY CLERK. 
          CAN YOU PLEASE TAKE THE ROLE? COUNCIL MEMBER COURAGE PRESENT. 
          COUNCIL MEMBER, WHITE CITIZEN MEMBER TREVINO CITIZEN. 
          CITIZEN MEMBER HARRIS. 
          HERE, CHAIR VIA IRAN. 
          HERE, CHAIR. 
          WE HAVE A QUORUM. 
          GREAT. 
          THE, UH, FIRST ITEM IS 
          [Approval of Minutes
 ]
THE APPROVAL MINUTES FROM THE AUDIT AND ACCOUNTABILITY COMMITTEE MEETING ON JUNE 13TH, 2023. 
          DO I HAVE A MOTION I MOVE TO APPROVE THE MINUTES. 
          SECOND, I HAVE A MOTION AND A SECOND. 
          OH, WE'LL TAKE A VOTE, A VERBAL VOTE BY SAYING YAY OR NAY. 
          WE'LL TAKE THE VOTE. 
          YAY. 
          YAY. 
          YAY. 
          AYE. 
          GREAT. 
          MOTION PASSES. 
          ALRIGHT, THE NEXT IS PUBLIC COMMENT, 
          [Public Comments
 ]
AND I HAVE THE LIST OF THOSE WHO'VE SIGNED UP TO SPEAK. 
          MEMBERS OF THE PUBLIC SHOULD HAVE, WILL HAVE THREE MINUTES TO SPEAK. 
          I WILL CALL YOU IN THE ORDER THAT YOU HAVE, UH, WE HAVE HERE. 
          SO THE FIRST PERSON ON THE LIST IS LOURDES GALVAN. 
          LOURDES, YOU HAVE THREE MINUTES. 
          GOOD MORNING. 
          HEY, THANK YOU FOR, UH, GIVING ME THIS OPPORTUNITY. 
          UM, MY NAME IS LOURDES GALVAN. 
          I'M A FORMER COUNCILWOMAN, SO I'VE BEEN HERE BEFORE. 
          UM, THIS IS A DEJA VU AND I'M HERE THIS MORNING TO SPEAK, UH, ON BEHALF OF, UM, SOME OF MY SISTERS, SOME OF MY SMALL BUSINESS WOMEN OWNERS, ONE OF 'EM BEING IN PARTICULAR, JENNY GONZALEZ. 
          AND, UM, I'M ALSO VERY INVOLVED WITH, UH, LULAC. 
          I'M A NATIONAL, UH, VP FOR, FOR WOMEN. 
          AND THIS IS SOME OF THE ISSUES THAT WE TALK ABOUT EVERYWHERE AROUND THE COUNTRY. 
          BUT I'M REALLY INTERESTED HEARING LOCAL, UH, IN OUR LOCAL BUSINESS AND THE WAY WE CONDUCT BUSINESS WITH OUR SMALL BUSINESS PEOPLE. 
          AND THAT'S WHY I'M HERE TODAY. 
          I HAVE ALSO BEEN INVOLVED WITH, UH, OR LISTENED TO A WHOLE LOT OF, UH, STUDIES AND THAT WE HAVE SPENT MILLIONS OF DOLLARS AND HOURS TRYING TO FIGURE OUT HOW TO BEST DO BUSINESS AND HOW TO INCREASE THE WORTH OF OUR SMALL BUSINESSES HERE IN SAN ANTONIO. 
          UH, I'VE BEEN READING ALL THE, THE, THE DOCUMENTS ABOUT HOW WE ARE FAILING AND, UH, BEING SUPPORTIVE AND, AND MAKING CHANGES AND LEVELING THE PLAYING FIELD FOR SMALL BUSINESS PEOPLE. 
          UH, ONE OF THE THINGS HAVING SUCH A BAD, UH, DISPARITY, UH, IS RESULTS IS REALLY ALARMING AT, AT THESE 40 YEARS I'VE BEEN LISTENING TO THIS, UM, THIS ISSUE AF AFTER HAVING SO MANY STUDIES HAPPENING. 
          AND WE HAVE SOME FOLKS HERE ON GROUND, BOOTS ON THE GROUND THAT ARE GI GIVING YOU SOME, UM, SUGGESTIONS AND, UH, UH, RESOLUTIONS ON HOW TO BEST DO BUSINESS AND HOW TO HELP OUR LOCAL BUSINESSES INCREASE THEIR SUPPORT BECAUSE THEY ALSO PROVIDE JOBS FOR OUR, FOR OUR COMMUNITIES. 
          SO I'M NOT GONNA GET INTO ALL OF THE WHAT THEY'RE GONNA BE DISCUSSING, BUT I JUST WANT YOU TO KNOW THAT I'M SUPPORTIVE AND THAT, AND THAT I AM GONNA BE HERE TO THE END, UH, TO MAKE SURE THAT, UH, THAT, UH, WE ASK YOU TO PLEASE MAKE SURE THAT YOU LISTEN TO THE, THE, UM, RECOMMENDATIONS AND THAT WE STOP RE REINVENTING THE WHEEL AND LET'S JUST TAKE ACTION AND, AND DO WHAT IS RIGHT FOR OUR COMMUNITY. 
          WE HAVE A WHOLE BUNCH OF SMALL BUSINESS WOMEN HERE IN SAN ANTONIO, UM, AND A LOT OF, WELL, A LOT OF SMALL BUSINESSES, BUT I'M PARTICULAR, I'M HERE FOR WOMEN BECAUSE I AM ONE OF 'EM. 
          AND I KNOW WHAT IT IS TO HAVE A SMALL BUSINESS. 
          I'VE HAD ONE IN THE PAST. 
          AND, UM, IT, IT'S JUST, UM, IT'S SO, UM, SOMETIMES IT JUST GETS SO FRUSTRATING THAT WE DON'T SEE THE CHANGES THAT WE NEED. 
          AND, AND I JUST ASK YOU TO HAVE AN OPEN EAR AND THAT YOU TAKE SOME ACTION. 
          LET'S FORGET ABOUT REINVENTING THE WHEEL. 
          LET'S FORGET ABOUT ALL THE STUDIES THAT, UH, THAT WE'VE BEEN SPENDING MILLIONS OF DOLLARS ON. 
          LET'S JUST TAKE SOME ACTION THAT REALLY MA MAKES A CHANGE. 
          IT REALLY MAKES A DIFFERENCE. 
          AND WITH THAT, I WANNA THANK YOU ALL FOR BEING HERE THIS MORNING AND FOR LISTENING TO OUR PLEA. 
          THANK YOU. 
          THANK YOU, LOURDES. 
          NEXT UP IS CECILIA CASTANO. 
          HELLO. 
          HI. 
          GOOD MORNING. 
          I'M GONNA BE TAKING OFF MY GLASSES AND PUTTING 'EM BACK ON. 
          SO, GOOD MORNING. 
          FIRST AND FOREMOST, I'M HERE, UH, FOR JANE GONZALEZ IN, UH, SPEAKING 
          [00:05:01]
ABOUT THE, UM, THE CURRENT SOLICITATION, UM, FOR ZOLA MEDICAL AND AS WELL AS FOR THE, UM, THE ACCESSORIES. 
          FIRST AND FOREMOST, SECRETARY CISNEROS IS CHAMPIONS SU PLAY SUPPLY SA TO INCREASE LOCAL PROCUREMENT. 
          AND UNTIL THE COSA BUYING PATTERNS MOVE AWAY FROM LOW BID, COSA WILL REMAIN IN POVERTY. 
          LATINA WOMEN IN COMMODITIES SHOW THE MOST DISCRIMINATION, AND THIS SOLICITATION EXPOSES THE COSA REASONS WHY DISPARITY STUDIES STILL EXIST. 
          AS WE ALL KNOW, THERE'S A CURRENT DIS DISPARITY STUDY THAT SHOWS THAT LATINAS ARE BEING DISCRIMINATED. 
          AS I WAS READING THE DOCUMENTS, IT READ THAT THE CITY IS BEING FISCAL RESPONSIBLE AND RELEASING BOTH, UM, BID DOCUMENTS. 
          THE WORDS FISCAL RESPONSIBLE STOOD OUT FOR STOOD OUT TO ME. 
          HOW CAN THE CITY OF SAN ANTONIO BE FISCAL RESPONSIBLE, DOING A SOLE SOURCE WHEN THERE'S OTHER MANUFACTURERS THAT THAT'S EQUAL TO VALUE? AS WE ALL KNOW, THE STATE PROCUREMENT LAW, EVEN THOUGH WE KNOW THAT THIS IS A LOCAL AGENCY, BUT THE STATE SECTION 2 1 5 5 0.67 SPEAKS ABOUT PROPRIETARY PURCHASES AND IT READS AFTER REVIEW UNDER SECTION 2 1 5 5 0 6 6, THE COMPTROLLER FINDS THAT SPECIFICATIONS AND CONDITIONS OF A PURCHASE REQUEST DESCRIBE A PRODUCT THAT IS PROPRIETARY TO ONE VENDOR AND DO NOT PERMIT AN EQUIVALENT PRODUCT TO BE SUPPLIED. 
          THE COMPTROLLER SHALL REQUIRE THE REQUESTING AGENCY TO JUSTIFY IN WRITING. 
          AND SO I ASK, HOW HAS IT BEEN JUSTIFIED? WE ALSO READ THAT FIRST AND FOREMOST, WE GOTTA KEEP THE DOLLARS LOCAL. 
          WE MUST KEEP THE DOLLARS LOCAL, AS LU STATED THAT WE HAVE SMALL BUSINESSES THAT EMPLOY INDIVIDUALS HERE, SO WE NEED TO KEEP THE MONEY LOCAL. 
          SECTION 2 1 5 5 0 7 3. 
          THE STATE ALSO SPEAKS ABOUT PARTICIPATION BY SMALL BUSINESSES AND STATE PROCUREMENT. 
          NUMBER ONE, BY INFORMING SMALL BUSINESSES, AND NUMBER TWO, BY ASSISTING SMALL BUSINESSES. 
          AND NUMBER THREE, WORKING WITH STATE AND FEDERAL AGENCIES AND PRIVATE ORGANIZATION AND DISTING INFORMATION. 
          LAST BUT NOT LEAST, SECTION 2 1 5 0.074. 
          WE NEED TO TALK BEST VALUE, NOT LOW BID. 
          BEST VALUE IS WHAT KEEPS STAGE TWO COMPANIES EMPLOYED, BUSY WORKING. 
          AND SO I WOULD HIGHLY RECOMMEND AND HIGHLY ASK Y'ALL TO PLEASE TAKE THIS, THIS BID OFF THE STREET, EXTEND IT AS WE HAVE EXTENDED THE RIVER BARGE CONTRACT, THE TOWING CONTRACT, AND THE JOB ORDER CONTRACT. 
          THANK YOU SO MUCH. 
          THANK YOU, JUANITA. 
          GOOD MORNING. 
          I ADDRESSED THIS COMMITTEE FOR JUANITA SEPULVEDA. 
          I AM THE CURRENT CHAIR FOR VEDA, AND I BRING TO YOUR AWARENESS THE CONCERNS THAT HAS BEEN DISPLAYED BY THE DISPARITY STUDY THAT WAS CONDUCTED BY OUR COMMITTEE THAT SUPPORTED IT AS WELL AS BY THE E D D DEPARTMENT. 
          THE CONCERNS IS THE FACT THAT THE, THERE IS JUSTIFICATION IN SUPPORTING WHAT E D D E I AND ADVERSE EFFECTS OF SMALL BUSINESSES DO THE ECONOMY. 
          IT WAS ONCE ADDRESSED IN THE FOUR, IN THE THIRD QUARTER OF 2022, IN WHICH 35% OF SMALL BUSINESSES CLOSED THEIR BUSINESSES INDEFINITELY. 
          IF THAT DIDN'T RING CRITICAL, I'M NOT SURE WHAT MOVING FORWARD, MY COMMITTEE SUPPORTED BY LOCAL, I WOULD CONSIDER THIS TO BE BY LOCAL. 
          WHEN WE TALK ABOUT BUILDING OUR LOCAL SMALL BUSINESSES AND SUPPORTING AS WELL AS A DISPARITY STUDY THAT STATES AND SUPPORTS THE NEED FOR BUYING LOCAL, IT IDENTIFIES THAT MINORITY WOMEN-OWNED BUSINESSES ARE IN FACT STILL LAGGING. 
          WE HAVE NOT MADE THE PERCENTAGES THAT WERE NECESSARY. 
          I ALSO BRING TO YOUR ATTENTION SUPPLY SAY THAT IS BEING SO POSITIVELY SUPPORTED AND ENCOURAGED TO IMPLEMENT. 
          HOWEVER, THAT PROGRAM DOES NOT ADDRESS THE MAIN PRIORITY THAT NEEDS TO BE ADDRESSED, WHICH IS PROCUREMENT PROCESSES AND IMPLEMENTATION. 
          A COPY, PASTE, REPEAT CANNOT BE SUPPORTED. 
          AND IN ADDRESSING THIS CONTRACT AND OR SOLICITATION THAT IS TO BE ASKED TO BE DISPENSED, I ASK ONCE AGAIN, AND I SUPPORT THAT. 
          WE REMOVE IT FROM DISTRIBUTION JUST AS WE DID IN OTHER CONTRACTS. 
          WE MUST DO OUR DUE DILIGENCE AND SUPPORT OUR BUY LOCAL PROGRAM THAT THIS CITY ALONE HAS SUPPORTED AND 
          [00:10:01]
INVESTED NOT JUST YEARS, BUT FUNDS. 
          GIVE THAT THE OPPORTUNITY AS WELL AS THE OPPORTUNITY THAT YOU'RE FOCUSING ON SUPPLY SS A PLEASE DO YOUR DUE DILIGENCE, DO THE RESEARCH. 
          IF THIS IS CONSIDERED BEST, BEST VALUE INSTEAD OF LOW BID, THOSE FUNDS WILL STAY IN OUR CITY SUPPORTING WHAT YOU HAVE ALREADY SUPPORTED, WHICH IS BY LOCAL TO INCREASE REVENUE AND STIMULATE THE ECONOMY. 
          IN ADDITION, IT WILL ALSO BE IN LINE WITH SUPPLY SA I ASK YOU TO TAKE SERIOUS CONSIDERATION. 
          THANK YOU FOR YOUR TIME. 
          THANK YOU, ANITA. 
          CHRISTOPHER HERRING. 
          GOOD MORNING. 
          I'M CHRISTOPHER HERRING. 
          I'M THE EXECUTIVE DIRECTOR FOR GLOBAL CHAMBER OF SAN ANTONIO. 
          I'M THE PAST CHAIR FOR THE, UM, CITY OF SAN ANTONIO'S, UH, SMALL BUSINESS ADVOCACY, UH, COMMITTEE. 
          UM, LAST TIME I THINK THAT I SAW SO MANY OF YOU WAS PROBABLY YEARS AGO IN 2019, UH, THAT WAS WHEN THE CITY OF SAN ANTONIO, UH, EARNED AND RECEIVED ACCOLADES ACTUALLY FROM AROUND THE WORLD BECAUSE, UH, THEY SAID THAT WE HAD THE BEST, UH, SMALL BUSINESS PROGRAM FOR ECONOMIC INCLUSION AND EQUITY. 
          AND THAT WAS BASED OFF OF OUR SUB BETA, UH, PROGRAM. 
          UH, THEN, UM, NOW CHAIRWOMAN, UH, SEPULVEDA AND I ACCEPTED THE AWARD WITH THE CITY, AND IT BROUGHT GREAT JOY BECAUSE WE WERE REPRESENTING COMPANIES, UH, LIKE MED WHEELS AND JANE GONZALEZ, UH, WHO ACTUALLY HAS BEEN ON THE FOREFRONT OF HELPING TO, UH, PUSH SAN ANTONIO. 
          AND, AND THE SECOND STAGE COMPANIES OF SAN ANTONIO. 
          IF YOU DO YOUR RESEARCH, YOU'LL SEE THE EDWARD LOWE FOUNDATION HAS TALKED ABOUT THE TRUE WORKHORSES OF A CITY OR YOUR SMALL, UH, LOCAL, UM, MINORITY AND VETERAN OWNED BUSINESSES. 
          AND SO TODAY I'M REALLY ADVOCATING THAT A, YOU EXTEND THE CONTRACT, UM, OF MED WHEELS, BUT YOU ALSO REMOVE THE SOLE SOURCE BECAUSE I FEEL AS THOUGH WHEN WE HAVE THESE THINGS CALLED DISPARITY STUDIES AND THE ECONOMIC DEVELOPMENT DEPARTMENT WILL, UM, URGE US TO APPROVE DOING ANOTHER DISPARITY STUDY. 
          AND WHEN WE ACTUALLY SEE THE RESULT OF THE DISPARITY STUDY, AND IN SOME AREAS LIKE COMMODITIES, IT'S, IT'S VERY CLEAR THAT THERE'S DISCRIMINATION IN, IN COMMODITIES, ESPECIALLY FOR, UH, HISPANIC BUSINESS, THAT WHEN WE HAVE A SOLUTION THAT'S RIGHT HERE AT THE TABLE, THEN WHY DON'T WE GO WITH THE LOCAL SOLUTION. 
          WE DON'T HAVE TO GO ACROSS, UH, THE SEAS INTO OTHER COUNTRIES TO FIND A SOLUTION WHEN WE HAVE OUR SOLUTION RIGHT HERE IN OUR BACKYARD WHO HAS BEEN PROVIDING AND PROVIDING AND PROVIDING. 
          WHEN JANE GONZALEZ SPOKE ON BEHALF OF, UH, THE CITY TO, UH, REPRESENT THE STATE OF TEXAS, UH, GOVERNOR ABBOTT ASKED ME, WHO WOULD I WANT TO, TO SPEAK ON OUR CITY'S INTERESTS? AND IT WAS JANE AND SHE SPOKE PASSIONATELY ABOUT SECOND STAGE COMPANIES. 
          WELL, SHE IS A SECOND STAGE COMPANY AND SHE TALKS ABOUT THE IMPORTANCE OF HOW WE HAVE TO POUR MORE INTO OUR COMPANIES THAT ARE TEENAGE AND ABOVE, UH, AGE COMPANIES, NOT JUST LARGE CORPORATIONS. 
          THAT'S EASY TO DO. 
          I'M ASKING THE COUNCIL TODAY TO DO SOMETHING THAT'S NOT EASY. 
          UH, DO SOMETHING THAT, UH, REINFORCES WHY WE DO DISPARITY STUDIES. 
          YOU CAN MAKE A DENT. 
          YOU CAN MAKE A CHANGE IN CURRENT, THE CURRENT WAY THAT THAT DISPARITY STUDIES SHOWS DISCRIMINATION IN COMMODITIES. 
          THAT'S THE CHARGE OF THIS, OF THIS ORGANIZATION, UH, AND THIS COMMITTEE TO MAKE THE CHANGE THAT HELPS TO GROW YOUR LOCAL SMALL MINORITY WOMEN AND VETERAN-OWNED BUSINESSES. 
          THAT'S WHY YOU WERE ELECTED. 
          THAT'S WHY YOU HAVE THE CHARGE OF, OF THE CITIZENS TO DO WHAT'S RIGHT. 
          DO YOU HAVE THE WILLPOWER? THAT'S THE QUESTION. 
          I HOPE YOU DO. 
          THANK YOU. 
          THANK YOU, CHRISTOPHER JANE GONZALEZ. 
          GOOD MORNING EVERYBODY. 
          THANK YOU COUNCILMAN VIE. 
          GRANT, THANK YOU TO OUR COUNCIL MEMBERS AND THIS CONVERSATION THAT WE'RE HERE IS SO INCREDIBLY, INCREDIBLY IMPORTANT. 
          COUNCILMAN GEORGE, UH, COURAGE. 
          YOU BEEN WITH THE FAIR CONTRACTING COALITION, AND WHAT THIS IS DOING IS THAT IF YOU LOOK AT THIS SOLICITATION, NUMBER ONE, WE HAVE ALL THE MANUFACTURER WHO THE CITY IS GOING TO DO A SOLE SOURCE IS THE BEST THING SINCE SLICED BREAD. 
          WELL, I'M HERE TO TELL YOU THAT MY COMPANY MEWELL INCORPORATED, IS ALSO THE BEST THING SINCE SLICED BREAD. 
          WE HAVE BEEN ABLE TO FULFILL THIS CONTRACT UNDER DEFIBRILLATOR SUPPLIES FOR FIVE YEARS. 
          TWO YEARS OF THOSE WERE COVID COVID. 
          ONE YEAR I HAD CANCER AND WE 
          [00:15:01]
DID NOT SKIP A BEAT. 
          AND SO WHEN WE THEN WANT TO SOLICIT A CONTRACT, BECAUSE NOW WE WANNA MAKE IT COMPETITIVE, I ASK YOU ALL THE QUESTION, IS THAT FAIR? HOW DO WE KNOW THAT WE'RE GETTING THE BEST ON THE Z SIDE? IF IT HASN'T BEEN SOLICITED, IF IT HASN'T BEEN BID OUT, HOW DO WE KNOW THAT? BUT YET, WHEN IT COMES TO OUR LOCAL SMALL COMPANIES, WE ALWAYS WANNA DO A COMPETITIVE BID. 
          THAT'S THE ONLY THING WE HAVE EVER DONE. 
          AND I'M HERE TO ASK YOU, PLEASE MAKE INTO CONSIDERATION THAT THIS CONTRACT ACTUALLY QUALIFIES AS THE BEST VALUE AS A HIGH PROFILE AND ALSO AS COOPERATIVE CONTRACTING. 
          HOW IN THE WORLD ARE WE EVER GOING TO GET OURSELVES OUT OF POVERTY? THE CITIZEN POVERTY? WE'VE HAD TWO CONSECUTIVE DISPARITY STUDIES BOTH TIMES COMMODITIES SHOWS, DISCRIMINATION, AND, YOU KNOW, AGAINST WHO? LATINA COMPANIES LIKE MINE. 
          YOU KNOW WHY? BECAUSE WE WANNA KEEP DOING LOW BID. 
          SO HOW ARE WE EVER GONNA GET OURSELVES OUT TO SAY, YOU KNOW WHAT, WE'VE GOT COMPANIES THAT ARE PROFESSIONAL, THEY'RE SUCCESSFUL, THEY'RE ADDING VALUE, THEY'RE FEEDING FAMILIES, THEY ARE IN POOR NEIGHBORHOODS. 
          I'M IN A TOUR NEIGHBORHOOD. 
          WHAT CAN WE DO TO DELIBERATELY SCALE 'EM? WHEN WE TALK ABOUT THESE TEENAGE COMPANIES, WE HAVE HENRY CISNEROS WORKING WITH ERIC WAL ON SUPPLY US SAFE, WHAT ARE WE GOING TO DO TO INCREASE OUR LOCAL PROCUREMENT DOLLARS? WELL, THE WAY THAT THIS IS GONNA BE SOLICITED AIN'T GONNA HAPPEN. 
          IT'S NOT GONNA HAPPEN THE WAY THAT WE WANNA KEEP DOING COMPETITIVE BIDDING FOR OUR LOCAL SOBES. 
          ALL I'M GONNA ASK YOU IS THAT IF YOU READ THAT LETTER FROM THE FAIR CONTRACTING COALITION, IT IS REQUESTING IN THE SAME WAY THAT Z'S GONNA GET A SOLE SOURCE CONTRACT FOR FIVE YEARS, EXTEND THIS CONTRACT TO MY BUSINESS FOR FIVE YEARS, OR AT THE VERY BEST, POSTPONE THIS CONTRACT SO THAT WE CAN CONTINUE DIGGING FURTHER TO SEE WHAT IT IS THAT WE CAN DO, THAT WE CAN INCREASE THESE PROCUREMENT DOLLARS AND GET US OUT OF THIS TERRIBLE DISPARITY STUDY IN COMMODITIES WITH LATINO WOMEN LIKE MINE. 
          THANK YOU VERY MUCH. 
          AMEN. 
          THANK YOU, JANE. 
          THAT CONCLUDES, UH, PUBLIC COMMENT. 
          WE HAVE TWO ITEMS FOR STAFF 
          [Staff Briefing
 ]
BRIEFING. 
          MADAM CLERK, PLEASE READ THE CAPTION FOR ITEM TWO. 
          ITEM NUMBER TWO IS A BRIEFING ON THE RELEASE OF A SOLICITATION FOR ZOLA MEDICAL EQUIPMENT TO PROVIDE THE SAN ANTONIO FIRE DEPARTMENT WITH DEFIBRILLATORS, VENTILATOR AND RESCUE C P R SUPPLIES AND ASSOCIATED ACCESSORIES IN THE ESTIMATED TOTAL VALUE OF $6,800,000 FOR THREE YEARS WITH TWO ONE YEAR RENEWALS, AND A SOLICITATION FOR Z DEFIBRILLATOR ACCESSORY ACCESSORIES IN THE ESTIMATED TOTAL VALUE OF $5,500,000 FOR THREE YEARS WITH TWO ONE YEAR RENEWALS. 
          IS THERE A STAFF PRESENTATION? UH, GOOD MORNING CHAIR AND COMMITTEE MEMBERS. 
          SO THIS ITEM IS A STAFF BRIEFING, UM, BASED ON OUR DEFINITION OF HIGH PROFILE CONTRACTS. 
          THIS ONE DOESN'T MEET THAT DEFINITION, BUT THERE'S BEEN A LOT OF COMMUNITY INTEREST ON THIS ITEM IN THE PAST. 
          SO WE HAVE BROUGHT THIS ITEM BEFORE TO THE AUDIT COMMITTEE SO THAT WE CAN HAVE FURTHER DISCUSSION ABOUT IT. 
          TODAY'S PRESENTATION WILL BE IN TWO PARTS. 
          THE FIRE CHIEF, UH, CHIEF HOOD'S GONNA TALK ABOUT WHY THIS EQUIPMENT'S VERY IMPORTANT TO THE FIRE DEPARTMENT. 
          AND THEN TROY ELLIOTT, OUR DEPUTY CHIEF FINANCIAL OFFICER, WILL TALK ABOUT THE RECOMMENDED PROCUREMENT PROCESS THAT WE'D LIKE TO FOLLOW AS WE GO OUT WITH THIS, UH, PROCUREMENT. 
          SO WITH THAT, LEMME TURN IT OVER TO THE FIRE CHIEF. 
          THANK YOU, BEN. 
          GOOD MORNING, COUNCILWOMAN OR CHAIR. 
          UH, WELCOME TO THIS COMMITTEE. 
          UH, COUNCILMAN WHITE. 
          WE JUST HAD AN OPPORTUNITY TO SPEND A LITTLE BIT OF TIME TOGETHER A LITTLE WHILE AGO. 
          SO, UH, THANK YOU FOR THIS OPPORTUNITY. 
          SO, UH, THE SAN ANTONIO FIRE DEPARTMENT REQUIRES AN ANNUAL CONTRACT FOR PURCHASE AND DELIVERY OF ZOL DEFIBRILLATORS, VENTILATORS AND, UH, RESCUE C P R SUPPLIES AND ACCESSORIES. 
          UH, THE TWO SOLICITATIONS WILL BE ISSUED, UH, TO PROCURE THESE ITEMS. FIRST IS ALL PROPRIETARY EQUIPMENT AND ACCESSORIES AVAILABLE THROUGH DISTRIBUTORS AND, UH, THIRD PARTIES. 
          SO, TO TELL YOU A LITTLE BIT ABOUT THIS AND COUNCILMAN, COURAGE, COUNCILMAN VIA GRANT AND COUNCILMAN WHITE, YOU'RE GONNA HEAR THIS OVER AND OVER AGAIN THROUGH OUR BUDGET SESSIONS. 
          WE ARE IN ALL HAZARD DEPARTMENT. 
          UH, WE RESPOND ON ABOUT 170,000 MEDICAL INCIDENTS EVERY YEAR. 
          EVERYBODY IN THIS ROOM, AS I ALWAYS SAY, IS GONNA CALL 9 1 1 IN YOUR LIFETIME. 
          EVERYBODY IN THIS ROOM, YOUR MOTHER, FATHER, SISTER, BROTHER, WHETHER IT'S HERE OR WHETHER IT'S ANYWHERE ELSE YOU'RE GONNA CALL. 
          SO, UM, WE HAVE MULTIFUNCTION CARDIAC DEFIBRILLATORS THAT ARE CARRIED ON EVERY SINGLE PIECE OF EQUIPMENT. 
          SO WHEN WE SEND A LADDER TRUCK ON A CALL A FIRE ENGINE, THEY'LL HAVE A 12 LEAD MONITOR. 
          WE'RE BRINGING IN THE I C U TO YOUR LIVING ROOM. 
          [00:20:01]
SO IT'S A STATE-OF-THE-ART EQUIPMENT. 
          AND TO BE ABLE TO HAVE A FIRE BASED E M S SYSTEM THAT PROVIDES THIS LEVEL OF CARE, IT'S A BENEFIT TO EVERY SINGLE ONE OF US. 
          SO WE USE THE DEVICE ON EVERY RUN THAT WE GO ON BECAUSE IT TAKES A BLOOD PRESSURE, IT TAKES A PULSE OXIMETRY TO WHERE IT'S GIVING US AN IDEA OF HOW MUCH OXYGEN IS IN YOUR BLOOD SYSTEM AND YOUR HEART RATE. 
          THESE ARE THINGS THAT WHEN I WAS A PARAMEDIC, YOU HAD TO DO THIS, YOU HAD TO GET A BLOOD PRESSURE CUFF. 
          SOMETIMES IT WAS SOLD IN BLOOD, SOMETIMES YOU DIDN'T HAVE ONE THAT FIT. 
          UH, WE'VE COME FROM THE FLINTSTONES TO THE, THE JETSONS AS FAR AS WHAT WE DO. 
          AND SO THIS EQUIPMENT IS CRITICAL ON EVERY SINGLE UNIT. 
          AS I MENTIONED, THE THE MONITOR, THE 12 LEAD MONITOR, WE'RE ABLE TO TAKE THAT MONITOR AND LOOK AT YOUR HEART IN 12 DIFFERENT VIEWS. 
          SO IF YOU'RE HAVING AN MI WE CAN TELL YOU WHETHER IT'S INFERIOR WALL, WHERE IT IS, WHAT KIND OF MEDICATIONS WE'RE GONNA TREAT YOU WITH. 
          SO AGAIN, WE'RE PROVIDING THE BEST CASE SCENARIO FOR YOU. 
          UH, WE ALSO HAVE THE, THE DEFIBRILLATOR PADS OR THE A E D PADS TO DEFIBRILLATE, AND THEN THE PORTABLE VENTILATOR UNITS, WHICH ACTUALLY YOU'VE SEEN ON TV WHERE THEY'RE SQUEEZING THE FOOTBALL. 
          UM, AGAIN, WE CAN TAKE THAT AWAY AND, AND VENTILATE THEM AT A MUCH MORE SUCCESSFUL RATE, AND THEN HAVE HANDS FREE THAT SOMEONE'S NOT RIDING IN THE BACK OF AN AMBULANCE, HAVING TO PUMP THAT FOOTBALL AND, AND VENTILATE. 
          SO AGAIN, THE EQUIPMENT, UM, THAT WE'RE USING ON THE, UH, RESIDENTS OF THIS COMMUNITY IS AMAZING. 
          SO THE ACCESSORIES THAT WE'RE TALKING ABOUT, WE'RE LOOKING AT CABLES WHERE THIS 12 LEAD DEFIBRILLATOR CABLES, YOU CAN SEE THAT THAT 12 LEAD MONITOR HAS A LOT OF DIFFERENT CABLES AND CORDS RUNNING OFF OF IT. 
          SO IT IS A HEARTBEAT OF ANYTHING ANYTIME THAT WE USE IT. 
          BLOOD PRESSURE CUFFS FOR PEOPLE THAT ARE MAYBE OBESE, UH, FOR CHILDREN, UM, DIFFERENT, DIFFERENT BLOOD PRESSURE SIZES. 
          SO AGAIN, THAT'S THE EQUIPMENT, THAT'S THE OVERVIEW OF WHAT WE DO. 
          AND I WILL TURN IT OVER TO, UH, TROY. 
          THANK YOU. 
          UH, THANK YOU CHIEF AND GOOD MORNING CHAIR AND MEMBERS OF THE COMMITTEE. 
          MY NAME IS TROY ELLIOTT. 
          I'M THE DEPUTY CHIEF FINANCIAL OFFICER. 
          MY RESPONSIBILITIES FOR THE CITY TYPICALLY ARE GOING TO INCLUDE THE FINANCE AND THE PROCUREMENT FUNCTIONS OF THE CITY. 
          UM, AS BEN MENTIONED, WANTED TO KIND OF PROVIDE YOU WITH A HIGH LEVEL OVERVIEW IN HISTORY AND BACKGROUND, AND ALSO PROVIDE YOU WITH A RECOMMENDATION ON THE PROCUREMENT, UM, SOLICITATION METHOD THAT WE'RE RECOMMENDING TO YOU ALL AS A COMMITTEE TODAY AND WANNA MOVE FORWARD WITH PRIOR TO MOVING INTO THAT BACKGROUND. 
          I WOULD LIKE, UM, WITH NEW MEMBERS OF THE COMMITTEE, I WOULD LIKE TO TAKE THE OPPORTUNITY TO INTRODUCE MY PROCUREMENT TEAM THAT ACTUALLY, UH, FACILITATES ALL THE PROCUREMENTS THAT WILL BE COMING THROUGH THIS GROUP. 
          THROUGHOUT THE, THROUGHOUT THE, UM, NEXT SEVERAL MONTHS, I HAVE ANGELICA MATA, WHO'S OUR ASSISTANT DIRECTOR, UH, JENNIFER JOHNSON, WHO'S A PROCUREMENT ADMINISTRATOR OVER THE GOODS AND SERVICES. 
          JONATHAN MIRANDA, WHO'S IN THE BACK ROW, WHO, UM, COVERS OUR CONSTRUCTION ITEMS. ALSO HAVE TWO OTHER PEOPLE WHO ARE NOT HERE TODAY. 
          WE HAVE DENISE ESQUIVEL, WHO MANAGES OUR DISCRETIONARY AND OUR PROCUREMENT FOR OUR DISCRETIONARY PROCUREMENTS. 
          AND THEN WE ALSO HAVE LAURA SORANO WHO, UM, HAS OVERALL OVERSIGHT AS AN ADMINISTRATOR. 
          UM, AS I MENTIONED TO KIND OF TALK A LITTLE ABOUT THE HISTORY AND BACKGROUND, UM, AS SEVERAL MEMBERS IN THE AUDIENCE TALKED ABOUT, WE'VE BEEN TALKING ABOUT THIS FOR A WHILE. 
          UM, HISTORICALLY, AS I MENTIONED, THIS HAS BEEN PROCURED AS A SOLE SOURCE. 
          WE CAME BACK ABOUT FIVE, SIX YEARS AGO, UM, RECOMMENDING A PROCUREMENT MOVING FORWARD AS A SOLE SOURCE, UM, COUNCIL AT THAT TIME, BASED ON THE COMMUNITY INTEREST AND INTEREST EXPRESSED BY THE SMALL BUSINESS COMMUNITY, WANTED TO REALLY GO BACK, EXPLORE OTHER OPTIONS TO HOW WE ENCOURAGE COMPETITION AND SMALL BUSINESS PARTICIPATION. 
          SO WE DID THAT. 
          WE VISITED WITH THE FAIR CONTRACTING COALITION AND MED WILLS TO EXPLORE HOW WE CAN ACTUALLY EXPAND THAT, UM, ABOVE AND ALSO ZOL, UM, TO HOW WE MOVE FROM A SOLE SOURCE PROCUREMENT. 
          UM, AFTER HAVING THOSE CONVERSATIONS, WE, UM, WERE ABLE TO IDENTIFY THAT THERE ARE SOME ITEMS THAT ARE SOLE SOURCE. 
          THEY ARE PROPRIETARY TO Z. 
          THEY ARE THE BRAND, UM, THE PREFERRED BRAND BY THE FIRE DEPARTMENT FOR THE 12 LEAD DEFI DEFIBRILLATORS AND SOME OF THOSE PROPRIETARY ACCESSORIES. 
          THOSE ARE ITEMS THAT ZOL WANTS TO MANAGE WITH THE PUBLIC SAFETY ORGANIZATIONS LIKE THE FIRE DEPARTMENTS. 
          THEY DO NOT ALLOW DISTRIBUTORS OR OTHER BUSINESSES TO SELL THOSE ON BEHALF OF ZOL. 
          THEY MANAGE THAT DIRECTLY WITH, UM, PUBLIC SAFETY DEPARTMENTS. 
          AS WE TALK TO THEM, THERE ARE OTHER ITEMS THAT, UM, ARE ACCESSORIES LIKE THE CHIEF MENTIONED, BLOOD, BLOOD PRESSURE CUFFS, UM, AND OTHER ITEMS, UM, LEADS THAT CAN BE SOLD BY OTHER THIRD PARTIES. 
          THEY'RE NOT PROPRIETARY. 
          SO AFTER HAVING THOSE DISCUSSIONS, WE RECOMMENDED TO REALLY DB BUNDLE THE SOLICITATION BETWEEN THE TWO DIFFERENT COMPONENTS. 
          YOU HAVE A SOLE SOURCE COMPONENT AND YOU HAVE THIRD PARTY THAT CAN BE BOUGHT ON THE OPEN MARKET. 
          SO WE, DEB, BUNDLED THOSE INTO THE TWO DIFFERENT CATEGORIES OR TWO DIFFERENT FUNCTIONS. 
          [00:25:01]
WE ALSO WANTED TO APPLY A 15% SUBCONTRACT REQUIREMENT BASED ON OUR ATOR PROGRAM AND WORKING WITH OUR SMALL OFFICE. 
          AND WE HAD OUR LOCAL PREFERENCE APPLIED AT A LINE ITEM LEVEL. 
          BASED ON THAT RECOMMENDATION, COUNCIL APPROVAL, RECEIVED APPROVAL TO MOVE FORWARD. 
          WE ISSUED TWO SOLICITATIONS, ONE FOR THE EQUIPMENT, PROPRIETARY ITEMS DIRECTLY TO ZOL, AND THEN FOR THIRD PARTY ACCESSORIES. 
          UH, CITY COUNCIL CAME BACK AND APPROVED TWO CONTRACTS IN JUNE OF 2017. 
          UM, ONE FOR ZOL, AND THEN MEWELL WON THE THIRD PARTY, UH, PROVIDED ACCESSORIES. 
          THAT CONTRACT WAS A FIVE-YEAR CONTRACT. 
          WE HAVE EXTENDED IT, UM, A COUPLE OF TIMES SINCE THEN. 
          ONE, TO GIVE US OPPORTUNITY TO REALLY EXPLORE HOW WE CAN MOVE THE NEEDLE AND INCENTIVIZE ADDITIONAL LOCAL OR SMALL BUSINESS. 
          UM, CAME BACK TO THE AUDIT ACCOUNTABILITY COMMITTEE IN JUNE OF 2022 WITH THE PRES SOLICITATION BRIEFING, SIMILAR TO WHAT WE'RE DOING TODAY. 
          UM, AFTER THAT, UM, AFTER THAT, UM, PRESENTATION, WE WERE REQUESTED TO GO BACK AND SEE HOW WE CAN MOVE, CONTINUE TO MOVE THE NEEDLE TO INCENTIVIZE EXPANDING OPPORTUNITIES TO LOCAL AND SMALL COMPANIES. 
          WE WENT BACK, CAME BACK VERY SHORTLY THEREAFTER WITH A RECOMMENDATION TO THE AUDIT COMMITTEE, UM, TO BASICALLY RECOMMEND EXTENDING THE CURRENT CONTRACTS THAT WE HAD WITH DOLE AND TH UM, AND WITH MED WILLS TO GIVE US THAT OPPORTUNITY TO GO BACK AND LOOK AT HOW WE CAN MOVE THE NEEDLE. 
          AND AT THAT TIME, WE RECOMMENDED FOCUSING ON THE LOCAL PREFERENCE PROGRAM AND WHERE WE HAD THE ABILITY TO MAKE CHANGES UNDER STATE STATUTE. 
          AND I'LL TALK A LITTLE BIT ABOUT THE LOCAL PREFERENCE. 
          AND WHAT WE DID ON THE NEXT COUPLE OF SLIDES CAME BACK IN SEPTEMBER OF 2022, UM, MADE OUR RECOMMENDATIONS TO THE CURRENT AUDIT ACCOUNTABILITY COMMITTEE ON WHAT OUR CHANGES WERE TO BE RECOMMENDED. 
          UM, RECEIVED A NOD TO MOVE FORWARD. 
          THEN WE CAME BACK TO B SESSION TO THE FULL COUNCIL ON OCTOBER OF 2022 ON WHAT THOSE CHANGES WOULD ENTAIL. 
          NOVEMBER 18TH, UM, OH, AT THAT B SESSION ALSO, UM, COUNCIL REQUESTED US TO GO BACK AND COMMUNICATE WITH THE CHAMBERS AND SPECIFIC STAKEHOLDER GROUPS WHAT WE WERE GOING TO BE RECOMMENDING. 
          WE DID THAT. 
          WE SENT A COMMUNICATION OUT, MAKING THEM, UH, AWARE OF THIS IS WHAT OUR RECOMMENDATION WAS. 
          AND WE ALSO WENT BACK, UM, MY TEAM MET WITH ON NOVEMBER, 2022 WITH A SMALL BUSINESS COMMITTEE ON WHAT THOSE CHANGES TO LOCAL PREFERENCE PROGRAM WOULD ENTAIL. 
          DECEMBER 15TH, WE WENT BACK TO CITY COUNCIL AND FULL COUNCIL, UH, RECOMMENDED OUR CHANGES TO LOCAL PREFERENCE PROGRAM. 
          THOSE CHANGES WERE APPROVED AND THEY WERE EFFECTIVE. 
          FROM JANUARY 1ST FORWARD, I WANTED TO SPEND A LITTLE BIT OF TIME IN TALKING ABOUT THE LOCAL PREFERENCE PROGRAM AND WHAT THOSE CHANGES ENTAIL. 
          BUT FIRST OF ALL, WHAT IS THE PREFERENCE OF THE LOCAL PREFERENCE PROGRAM? AND YOU'LL HEAR ME REFER TO THAT AS THE L P P THROUGHOUT THE PRESENTATION, BUT IT'S REALLY TO EXTEND THE SPENDING POWERS TO PROMOTE AND MAXIMIZE THE AMOUNT OF RESIDENT TAX DOLLARS THAT REMAIN HERE IN OUR LOCAL ECONOMY, UH, FOR THE BENEFIT OF ITS CITIZENS BY UTILIZING ALL AVAILABLE LEGAL OPPORTUNITIES TO CONTRACT, TO CONTRACT WITH CITY BUSINESSES. 
          THE LOCAL PREFERENCE PROGRAM IS A GEOGRAPHICAL PREFERENCE. 
          SO BASICALLY ANY BUSINESS OPERATING WITHIN THE CITY OF SAN ANTONIO CITY LIMITS IS ELIGIBLE FOR THAT PREFERENCE. 
          UM, BASED ON ONE, YOU HAVE TO BE HEADQUARTERED IN THE CITY OF SAN ANTONIO. 
          YOU HAVE TO OPERATE HERE FOR MORE THAN A YEAR, AND THERE IS A SIGNIFICANT BUSINESS PRESENCE IF YOU HAVE A HUNDRED EMPLOYEES OR MORE, OR 20% OF THEIR WORKFORCE RESIDES IN SAN ANTONIO. 
          WHAT CHANGES DO WE MAKE CURRENTLY UNDER STATE STATUTE? THERE IS AN ABILITY TO OFFER UP TO A 5% LOCAL PREFERENCE. 
          AND I'LL EXPLAIN AND PROVIDE SOME EXAMPLES IN THE NEXT COUPLE OF SLIDES WHAT THAT MEANS. 
          WHEN WE FIRST INTRODUCED THE LOCAL PREFERENCE PROGRAM, WE STARTED AT A 3% PRICE VARIANCE. 
          WE DIDN'T KNOW WHAT THE IMPACT WAS GONNA BE, SO KIND OF JUST TIPPING OUR TOE IN THE WATER WITH 3%, AND COUNCIL ADOPTED AN ORDINANCE WITH THAT 3% PREFERENCE AFTER SEVERAL YEARS, YEARS PASSED, UM, IT WAS MAKING AN IMPACT, UM, AND WE DECIDED TO ACTUALLY MOVE TO 5% TO BROADEN THAT LOCAL PREFERENCE SPECIFIC FOR THIS CONTRACT. 
          A TO BASICALLY INCENTIVIZE ADDITIONAL LOCAL PRE UH, PREFERENCE AND PARTICIPATION. 
          AND THIS IS ON LOW BID CONTRACTS BASED ON STATE STATUTE. 
          THERE ARE LOCAL PREFERENCE IS AVAILABLE FOR DISCRETIONARY SITE AS WELL, BUT WE'RE NOT GONNA BE TALKING ABOUT THAT TODAY. 
          A COUPLE OF OTHER CHANGES THAT WE MADE, UM, IN ADDITION, JUST FOR YOUR INFORMATION, ALLOW APPLICATION OF THE LOCAL PREFERENCE TO FEDERALLY FUNDED CONTRACTS WHERE THEY'RE APPLICABLE AND ALLOW PARTICIPATION TO, UM, NONPROFITS WERE APPLICABLE. 
          HISTORICALLY, NONPROFITS WERE NOT ELIGIBLE FOR THE PROGRAM. 
          WHAT SPECIFICALLY, WHAT CHANGES DID WE MAKE? AS I MENTIONED, THE PREVIOUS CITY ORDINANCE AND STATE STATUTE ALLOWED US TO GO TO 3%. 
          WE APPLY A A 3% VARIANCE, EVERYTHING ABOVE 50,000. 
          UH, CANDIDLY, ANYTHING UNDER 50,000, THE VOLUME IS SO HEAVY ADMINISTRATIVELY WE JUST COULD NOT, UM, WE COULD NOT MANAGE IT. 
          THE NEW CITY ORDINANCE THAT CAME OUT ALLOWS, AND THIS IS ALSO DEFINED BY STATE STATUTE, UM, ALLOWS US TO MOVE UP TO 5% FROM 3% UNDER 
          [00:30:01]
500,000. 
          WE MADE THAT CHANGE BY ORDINANCE. 
          IT WAS, AND THIS IS WHAT WAS APPROVED BY COUNCIL. 
          BUT BASED ON THAT STATE STATUTE, EVERYTHING ABOVE 500,000 CONTINUES AT 3%. 
          REAL QUICK EXAMPLE, UM, THIS IS VERY, VERY BASIC TO KIND OF EMPHASIZE THE LOCAL PREFERENCE AND HOW IT WORKS. 
          TWO DIFFERENT EXAMPLES. 
          THE FIRST ONE, YOU HAVE A LOCAL BUSINESS WHO BIDS ON AN ITEM FOR $1,100. 
          YOU HAVE A NON-LOCAL BUSINESS THAT BIDS A THOUSAND. 
          THE PRICE VARIANCE BETWEEN THE, THE LOCAL AND THE NON-LOCAL BUSINESS IS 10% BASED ON THE ORDINANCE AND STATE STATUTE, THAT'S ABOVE 5%. 
          SO THE AWARD WOULD BE MADE TO THE NON-LOCAL BUSINESS UNDER THE SECOND SCENARIO. 
          UM, YOU HAVE A LOCAL BUSINESS THAT BIDS $1,530 VERSUS A NON-LOCAL BUSINESS OF 1,500. 
          THE PRICE VARIANCE IS 2%. 
          THAT MEANS THAT IT FALLS WITHIN OUR LOCAL VARIANCE. 
          AND THAT EVEN THOUGH THE NON, THE LOCAL BUSINESS IS MORE THAN THE, THE NON-LOCAL BUSINESS, WE CAN MAKE THE AWARD TO THE LOCAL BUSINESS GIVING, PROVIDING THAT PREFERENCE. 
          YOU KNOW, THIS MORNING YOU'VE HEARD A LOT OF TALK ABOUT DIFFERENT OPTIONS THAT WE COULD USE. 
          UM, ONE TO TALK A LITTLE BIT ABOUT THOSE OPTIONS, UM, AND BASICALLY ALSO TALK ABOUT WHY WE ARE CHOOSING THE RECOMMENDATION, UM, THAT WE'RE GONNA BE OFFERING HERE IN A MINUTE. 
          ON GOING WITH A REQUEST FOR OFFER UNDER A SOLE SOURCE AND A PUBLIC SAFETY EXEMPTION. 
          FIRST OF ALL, THE INVITATION FOR BID. 
          THAT IS A STATUTORY PROCUREMENT. 
          THE INVITATION FOR BID IS GOVERNED BY CHAPTER 2 52 OF THE TEXAS LOCAL GOVERNMENT CODE. 
          IT AWARDS TO THE LOWEST RESPONSIBLE BIDDER. 
          UH, CHANGES TO BID PRICE ARE NOT PERMITTED. 
          UM, CITY HAS, THE CITY COUNCIL HAS THE DISCRETION TO REJECT ANY AND ALL BIDS, BUT THEY CANNOT MAKE CHANGES WITHIN THE BID. 
          LOCAL PREFERENCE CAN APPLY BASED ON STATE STATUTE, AND THIS IS TYPICALLY GONNA APPLY. 
          UM, THE IMITATION FOR BID IS TYPICALLY GONNA APPLY TO THINGS LIKE COMMODITIES, LIKE OFFICE FURNITURE, VEHICLES, MEDICAL SUPPLIES, CONSTRUCTION SERVICES UNDER AN IMITATION FOR BID THAT IS STATUTORILY GOVERNED. 
          YOU CANNOT SAY I WANT A SOLE DEFIBRILLATOR. 
          YOU CAN SAY, I WANT A DEFIBRILLATOR, BUT YOU CANNOT SPECIFY BRAND. 
          SO THIS PROCUREMENT METHOD IS NOT REALLY APPLICABLE HERE BECAUSE WE CAN'T IDENTIFY THE ACTUAL BRAND AND THE TYPE OF DEFIBRILLATOR WE WANT. 
          THE OTHER ITEM THAT WE TYPICALLY TALK ABOUT, AND THIS IS REFERRED TO THIS MORNING, AS REALLY YOUR BEST VALUE, IS THE REQUEST FOR A COMPETITIVE SEAL PROPOSALS. 
          IT IS ALSO A STATUTORY PROCUREMENT. 
          IT'S GOVERNED BY THE TEXAS LOCAL GOVERNMENT CODE CHAPTER 2 52 AS WELL. 
          AND THIS ONE, YOU PROVIDE SERVICES OR GOODS AT THE BEST VALUE. 
          TYPICALLY, WHEN WE'RE LOOKING AT A REQUEST FOR COMPETITIVE COMPETITIVE SEAL PROPOSAL, WE'RE, UM, LIMITING THAT TO BIDDABLE ITEMS. AND THERE IS TYPICALLY NOT A HIGH LEVEL OF SERVICE. 
          IT'S A, THERE IS A HIGH LEVEL OF SERVICE ASSOCIATED WITH IT. 
          SO WE'RE TALKING ABOUT ITEMS LIKE JANITORIAL, LANDSCAPING, ELECTRICAL, PLUMBING, HVAC. 
          WE TYPICALLY DON'T USE A REQUEST FOR COMPETITIVE SILK PROPOSAL, ALTHOUGH YOU CAN FOR COMMODITIES OR LOW BID TYPE ITEMS. THE NEXT ITEM IS GOING TO BE YOUR REQUEST FOR OFFERS OR, UM, REQUEST FOR OFFERS CAN BE USED IN TWO SITUATIONS FOR COOPERATIVES AND THE STATUTORY EXEMPTIONS. 
          THE COOPERATIVES ARE ACTUALLY, UM, ORGANIZED UNDER STATE STATUTE AS WELL. 
          IT'S AN ORGANIZATION THAT HAS BID OUT ITEMS COMPETITIVELY. 
          WE AS A CITY HAVE THE ABILITY TO GO TO THOSE COOPERATIVES AND BUY THINGS DIRECTLY OFF THOSE COOPERATIVES. 
          WE TYPICALLY DO NOT USE COOPERATIVES WITH THE EXCEPTION FOR THOSE ITEMS LIKE FIRE EQUIPMENT OR, UM, LARGE, UM, FIRE TRUCKS. 
          THEY HAVE THE PUBLIC SAFETY IN NATURE. 
          THERE'S NOT A LOCAL HIGH LOCAL PREFERENCE. 
          THERE'S NOT A LOCAL MARKET FOR SMALL BUSINESS. 
          AND SO WE TYPICALLY USE THOSE FOR ITEMS WHERE IT'S VERY SPECIFIC OR THERE IS A TIMING ISSUE, UM, FOR US TO USE COOPERATIVES. 
          THE OTHER ITEM IS THE STATUTORY EXEMPTIONS. 
          AND THIS IS WHERE WE'RE GONNA BE FOCUSING TODAY. 
          UM, THE STATUTORY EXEMPTIONS ALLOW US AN EXEMPTION UNDER THE CURRENT STATUTE WHERE THERE IS A PUBLIC SAFETY ISSUE OR THERE IS A SOLE SOURCE. 
          IT ALLOWS US TO DEPART FROM A PURE INVITATION FOR BID AND ACTUALLY GO DIRECTLY TO Z, FOR EXAMPLE, OR TO BE ABLE TO LOOK FOR A BRAND NAME, WHICH WE'RE GONNA BE DOING, FOR EXAMPLE, ON THE THIRD PARTY ACCESSORIES WE'RE GONNA BE TALKING ABOUT AND DO SOMETHING MORE COMPETITIVELY. 
          THE OTHER ITEM, UM, AND I THINK THIS WAS BROUGHT UP AS WELL FROM THE FAIR CONTRACTING COALITION. 
          I THINK MANY OF YOU RECEIVED A LETTER FROM THE FAIR CONTRACTING COALITION. 
          UM, AND THERE'S ONE PIECE THAT THEY FOCUSED ON, I THINK THEY BROUGHT UP AS FAR AS AMENDMENTS. 
          UM, SPECIFICALLY SAYS COSA HAS A HISTORY OF EXTENDING CONTRACTS TO LARGE CORPORATIONS. 
          THE F C C IS REQUESTING THAT MED WELLS BE AFFORDED THE SAME OPPORTUNITY BY EXTENDING THE CONTRACT FOR THE NEXT FIVE YEARS. 
          [00:35:01]
THAT'S CERTAINLY SOMETHING THIS COUNCIL HAS THE DISCRETION TO DO UNDER A STATUTORY EXEMPTION. 
          UM, IT'S NOT TYPICALLY THE P PRACTICE FOR THE CITY THAT WHEN WE LOOK AT, UM, AMENDMENTS AND EXTENSIONS, TYPICALLY OUR AMENDMENTS TO EXTENSIONS, THERE HAS BEEN A PROCESS IN PLACE TO ACTUALLY GOVERN THAT AMENDMENT. 
          OR THERE HAS BEEN AMENDMENT, FOR EXAMPLE, IN THINGS LIKE, UM, IT PURCHASES WHERE WE HAVE SS A P HERE, FOR EXAMPLE. 
          BUT WE WANNA CHANGE THE TERMS AND CONDITIONS. 
          WE WANNA AMEND THE CONTRACT FOR ADDING ADDITIONAL LICENSES OR FOR MAINTENANCE AGREEMENTS. 
          THERE ARE OTHER ITEMS THAT WE, THAT WE TYPICALLY DO THAT FOR, BUT IT'S NOT THE PAST PRACTICE JUST TO AMEND CONTRACTS. 
          TO AMEND CONTRACTS. 
          WE WANT A COMPETITIVE PROCESS TO MAKE SURE THAT WE'RE GETTING THE BEST VALUE, THE BEST PRICE, AND ALSO THAT WE ARE PUTTING IN PLACE IN, UM, UTILIZING THE PREFERENCE PROGRAMS THAT COUNCIL HAS APPROVED IN THE PAST. 
          SO I THINK BASED ON ALL THESE ITEMS OR ALL THESE PROCUREMENT ITEMS, WE BELIEVE THAT MOVING WITH THE REQUEST FOR OFFER IS THE BEST SOLUTION. 
          IT BALANCES A BLEND OF COMPETITIVENESS USING THE, UM, THE COUNCIL PREFERENCES AND MAKING A PRIORITY LOCAL AND SMALL BUSINESS. 
          UM, AND BASED ON THAT, THAT'LL BE OUR RECOMMENDATION THAT I'M GONNA SHOW YOU HERE ON THIS SLIDE. 
          SO REALLY TWO PIECES MOVING FORWARD WITH THE REQUEST FOR OFFER A SOLE SOURCE, UM, FOR THE PROPRIETY ITEMS WITH ZOLL. 
          THIS INCLUDES YOUR DEFIBRILLATORS, YOUR VENTILATORS, YOUR A E D, THE SERVICE PLANS, YOUR UPGRADE KITS, REPAIR CART, REPAIR PARTS, AND LABOR FOR ABOUT $1.4 MILLION ANNUALLY. 
          THE OTHER PIECE IS USING THE REQUEST FOR OFFER. 
          IT'S A COMPETITIVE REQUEST FOR OFFER, MEANING THAT WE WILL ENTERTAIN BIDS FROM MULTIPLE PARTIES FOR THE THIRD PARTY ACCESSORIES. 
          UM, THIS INCLUDES AT A MINIMUM A 15% M W B E SUBCONTRACTING REQUIREMENT, WHICH CAN BE SELF-PERFORMED BY THE RESPONDENT, ABOUT $1.1 MILLION ANNUALLY. 
          THIS, THIS ITEM IS DB BUNDLED INTO THE TWO DIFFERENT PIECES. 
          IT IS FURTHER DB BUNDLED ON A LINE ITEM BASIS, MEANING THAT YOU CAN WIN THE BID ON A ONLINE ITEM OR YOU CAN WIN IT IN WHOLE. 
          SO IF YOU HAVE A LOW BID ON ONE OF THE LINE ITEMS AND YOU ARE THE LOCAL BUSINESS WHO'S WITHIN 5%, YOU CAN ACTUALLY WIN THAT INDIVIDUAL LINE ITEM. 
          AND THERE'S ABOUT 35 DIFFERENT LINE ITEMS I'LL SHOW YOU HERE IN A SECOND. 
          THERE ARE INVENTORY REQUIREMENTS ON SOME OF THE HIGH VOLUME USAGES. 
          UM, I THINK ON THE CURRENT CONTRACT, THERE ARE SEVEN ITEMS IN INVENTORY THAT IS, HAS A REQUIREMENT ABOUT 90 DAYS ON HAND. 
          AND WORKING WITH THE FIRE DEPARTMENT, THAT'S GONNA BE MODIFIED, I BELIEVE, TO FOUR ITEMS FOR 30 DAYS ON HAND. 
          WE BELIEVE THIS IS A BALANCED RECOMMENDATION. 
          IT PROMOTES FAIR AND OPEN COMPETITION. 
          AS I MENTIONED, 15% M W B E SUBCONTRACTING GOAL CAN BE SELF-PERFORMED BY THE PRIME AND LOCAL PREFERENCE UP TO 5% BASED ON EACH OF THE INDIVIDUAL LINE ITEMS. THESE NEXT TWO SLIDES JUST KIND OF REITERATE WHAT I JUST SAID, BUT, UM, VERY, VERY QUICKLY, RECOMMENDATION IS TO PURCHASE ZOLA PROPRIETARY EQUIPMENT DIRECTLY WITH ZAL THROUGH A REQUEST FOR OFFER. 
          UM, ZOLA PROPRIETARY MEDICAL DEFIBRILLATORS EQUIPMENT INCLUDES THE XER MONITORS, PORTABLE VENTILATORS, THE A E D RESCUE C P R DEVICES, DEVICES, AND ASSOCIATED SERVICE PLANS. 
          IT IS A REQUEST FOR OFFER ABOUT $1.4 MILLION ANNUALLY FOR A TOTAL OF 6.8. 
          PROPOSED TERM IS THREE YEARS, TWO ONE YEAR RENEWALS. 
          OUR CURRENT CONTRACT WAS EXTENDED TWICE TO CURRENTLY 12 31 20 23. 
          THIS NEXT ITEM IS THE THIRD PARTY ACCESSORIES THAT ARE NOT PROPRIETARY WE'RE RECOMMENDING. 
          UM, THESE GO THROUGH, UH, THIRD PARTIES OR DISTRIBUTORSHIPS WHERE WE BID OUT FROM FAIR AND OPEN COMPETITION. 
          THESE ARE ACCESSORIES SUCH AS BLOOD PRESSURE CUFFS, CARRYING CASES, CABLES, POWER ADAPTERS, AND CORDS. 
          IT IS A COMPETITIVE REQUEST FOR OFFER, MEANING WE'LL ACCEPT MULTIPLE BIDS. 
          UM, FOR THE BRANDS THAT WE ARE IN, THE TYPE OF UM, IS, UM, ACCESSORIES. 
          WE'RE REQUESTING BIDS FOR $1.1 MILLION ANNUALLY, THREE YEARS, TWO YEAR, 1, 2, 1 YEAR RENEWALS, AND AGAIN, EXTENDED TO 12 31 20 23. 
          THIS GIVES YOU KIND OF A LOOK AT THE 35 ACCESSORIES THAT WOULD BE AVAILABLE, UM, ON THE COMPETITIVE REQUEST FOR OFFER. 
          UM, YOU CAN KIND OF SEE THOSE THAT HERE RELATED TO THE XER DEFIBRILLATOR, THE A E D PRO, THE RESCUE C P R AND THE VENTS AS WELL. 
          AS I MENTIONED, $1.1 MILLION ANNUALLY FOR TOTAL OF FIVE YEAR TERM. 
          THE SOLICITATION REQUIREMENTS FOR THIRD PARTY ACCESSORIES LOCAL PREFERENCE PROGRAM WILL BE APPLICABLE. 
          UM, VETERAN OWNED SMALL BUSINESS PREFERENCE PROGRAM IS NOT APPLICABLE FOR THIS TYPE OF, UM, UM, SOLICITATION. 
          AUDITED FINANCIAL STATEMENTS ARE NOT REQUIRED FOR THIS ITEM. 
          THE SUB BETA SUBCONTRACTOR REQUIREMENTS ARE 15%, UM, MINORITY OWNED BUSINESS ENTERPRISES. 
          AND THEN SELF PERFORMANCE BY PRIME RESPONDENTS 
          [00:40:01]
WILL COUNT TOWARDS THE SUBCONTRACTING GOAL. 
          MEANING THAT IF YOUR RESPONDENT IS A SMALL MINORITY FIRM, THEY CAN SATISFY THAT 15% REQUIREMENT. 
          AS FAR AS THE TIMELINE, IF, UM, THE COMMITTEE IS AGREEABLE TO MOVE THIS ITEM FORWARD, UM, WE WOULD LIKE TO RELEASE THIS IN EARLY SEPTEMBER. 
          HAVE OUR PRE-BID CONFERENCE ON SEPTEMBER 11TH, 2023 WITH A DUE DATE OF SEPTEMBER 26TH. 
          COMPLETE OUR EVALUATION, BRING IT BACK TO THIS GROUP FOR A POST SOLICITATION BRIEFING ON NOVEMBER 14TH, AND THEN CITY COUNCIL CONSIDERATION IN LATE NOVEMBER WITH THE CONTRACT START DATE OF JANUARY 1ST, 2024. 
          THAT CONCLUDES MY PRESENTATION. 
          APOLOGIZE FOR THE LENGTHY PRESENTATION, BUT THE CHIEF AND I ARE HAPPY TO ANSWER ANY QUESTIONS Y'ALL MAY HAVE. 
          THANK YOU, TROY. 
          UM, AND I WILL TURN OVER TO MY COLLEAGUES IN JUST A LITTLE FOR COMMENT. 
          UM, I AM HERE, UH, IN AUDIT BECAUSE I PROBABLY WAS ONE OF THE LOUDEST VOICES ABOUT BY LOCAL AND CONTRACTS AND HIGH PROFILE CONTRACTS. 
          UM, I UNDERSTAND THE CONCEPT OF HIGH LEVEL OF SERVICE, BUT I THINK IF YOU WERE TO ASK SOME COUNCILWOMAN COUNCIL PEOPLE THIS COUNCILWOMAN IN PARTICULAR, THAT THIS, THIS LOCAL PREFERENCE HAS NOTHING TO THAT. 
          YES, HIGH LEVEL OF SERVICE IS ONE OF THOSE THINGS, BUT THAT IS NOT WHAT WE ARE. 
          WHAT I AM FOCUSED ON, ON THIS IS ABOUT LOCAL, THIS IS ABOUT THE CITY OF SAN ANTONIO BEING WE, WE WE'RE TELLING OUR RESIDENTS TO BUY LOCAL. 
          WE'RE TELLING OUR RESIDENTS TO KEEP THE, THEIR DOLLARS HERE. 
          UM, AND SO I THINK WE NEED TO LOOK AT BIG PICTURE AND I LOOK FORWARD TO HEARING MY COUNCIL COLLEAGUES. 
          I HAVE A SALES TAX THAT'S DOWN HERE IN THE CITY OF SAN ANTONIO. 
          NOT WHAT IT SHOULD BE. 
          I HAVE WOMEN THAT ARE STRUGGLING IN BUSINESS AND WHAT I'VE, WHAT I HAVE IN THIS PRESENTATION, WHICH IS, IS THAT ZOL IS MOVING FORWARD AND THE SECOND PART FOR THE THIRD PARTY PARTY IS, IS JUST SO LAYERED IN INTO MANY DIFFERENT THINGS. 
          SO I THINK WE HAVE AN OPPORTUNITY FOR THIS, UH, CONTRACT IN PARTICULAR AS WE DISCUSSED THIS, IS HOW DO WE MOVE FORWARD AS A CITY WITH THIS COUNCIL IF OUR PREFERENCE IS TO KEEP, KEEP MONEY LOCAL SO THAT OUR SALES TAX GOES UP. 
          'CAUSE THAT'S WHAT WE NEED HERE IN THE CITY OF SAN ANTONIO, THAT WE LIVE WHAT WE SAY WHEN WE SAY BUY LOCAL. 
          AND THAT WE, UM, WE UNDERSTAND, UH, WHEN WE SAY BEST VALUE, WHEN WE SAY KEEP IT LOCAL AS COUNCIL MEMBERS, WHAT EXACTLY DO WE MEAN? SO I HAVE, UM, I'M GONNA TURN IT OVER TO COUNCILMAN COURAGE AND THEN WHO, IF YOU WANNA SPEAK, JUST GIVE ME A, LET ME KNOW. 
          THANK YOU, MADAM CHAIR. 
          SO I WANNA MAKE SURE I UNDERSTAND THAT THIS PARTICULAR TYPE OF PRODUCT, UH, BEING PUBLIC SAFETY, UH, IT CAN BE SOLE SOURCE, BUT ALSO THAT, UH, IT IT'S REQUIRED BY STATE TO BE LOW BID. 
          IS THAT RIGHT? TWO PIECES. 
          THE, UM, THE ZOL DEFIBRILLATORS ARE PROPRIETARY IN NATURE JUST TO Z Z ONLY SELLS THOSE TO, AND MANAGES MANAGES THAT RELATIONSHIP WITH THE FIRE DEPARTMENTS. 
          SO YOU CANNOT BUY IT FROM ANYBODY ELSE. 
          SO THAT WILL BE SOLE SOURCE JUST TO THE ZOLL PIECE, SPLITTING OUT THE THIRD PARTY ACCESSORIES AND WORKING WITH THE SMALL BUSINESSES. 
          AND WITH ZOLL, WE DETERMINED WITH THE CURRENT CONTRACT IN PLACE, THERE'S ABOUT 35 ITEMS THAT CAN BE PURCHASED ON THE OPEN MARKET. 
          I UNDERSTAND. 
          AND THOSE TRADITIONALLY CAN'T BE DONE THROUGH A STATUTORY LOW BID BECAUSE UNDER A LOW BID, YOU CAN'T SAY I WANNA BUY A MASSIMO CUFF. 
          IT HAS TO BE, I WANNA BUY A CUFF. 
          SO TO GET THROUGH THAT, THE STATUTE OFFERS A, UM, EXEMPTION THAT WE CAN ACTUALLY EMPLOY AND ALLOWS US TO BASICALLY GO THROUGH AND DO IT THROUGH A, THROUGH A COMPETITIVE LOW BID. 
          WE CAN GO DIRECTLY TO, IN THEORY, WE CAN GO DIRECTLY TO WHOEVER WE WANT, RIGHT. 
          BASED ON A PUBLIC SAFETY EXEMPTION. 
          BUT TO BE FAIR, WE WANT TO OFFER THAT COMPETITIVE BIDDING PROCESS TO MULTIPLE. 
          UM, THERE ARE OTHER, ALTHOUGH A SMALL NUMBER, THERE ARE SOME OTHER SMALL BUSINESSES THAT HAVE, HAVE EXPRESSED INTEREST IN THIS OTHER THAN MED WILLS. 
          SURE, I UNDERSTAND. 
          WELL, LET ME ASK A FEW QUESTIONS TO THE CHIEF OR MAYBE ONE OF HIS STAFF ABOUT, UH, YOU KNOW, THESE PRODUCTS, UM, CHIEF, WELL, UH, LET ME, LET ME PREDICATE THIS BY SAYING WE'RE TALKING ABOUT DEFIBRILLATORS AND MANY OTHER HIGH TECH, VERY IMPORTANT PIECES OF EQUIPMENT. 
          YES, SIR. 
          OKAY. 
          AND, UM, WE ARE CURRENTLY USING ZOL, UH, ARE THEY THE ONLY MANUFACTURERS OF THIS KIND OF EQUIPMENT IN THIS COUNTRY? 
          [00:45:02]
SO YOU WANT TO ANSWER QUESTIONS FOR ME? CHIEF HOOD, CAN YOU KEEP THE COMMENTS TO I KNOW, BUT AGAIN, I UNDERSTAND AND, AND PLEASE LEAVE YOUR COMMENTS UNDERSTAND, BUT PLEASE ADDRESS THE COUNCIL. 
          UNDERSTAND, SIR, THERE ARE SEVERAL DIFFERENT, UH, COMPANIES THAT DEVELOP DEFIBRILLATORS, PHYSIO CONTROL, LIFE PACK. 
          WE HAVE A TOOL AND EQUIPMENT, UM, COMMITTEE. 
          WE HAVE OUR MEDICAL DIRECTORS AND WE GO THROUGH AND LOOK AT EACH ONE OF THESE DEFIBRILLATORS OKAY. 
          TO FIGURE OUT WHICH IS THE BEST ONE FOR US, JUST LIKE A FIRE TRUCK. 
          MM-HMM. 
          . 
          SO AGAIN, WE HAVE 150 OF THESE. 
          WE ARE VERY COMFORTABLE IN THE Z MONITOR. 
          IT IS A STATE OF THE ART, AND SO THAT'S WHAT WE USE. 
          OKAY. 
          THANK YOU. 
          UM, SO YOU'VE EVALUATED THEM AND DETERMINED AND YOUR STAFF HAS THAT. 
          ABSOLUTELY. 
          THESE WERE THE, THE RIGHT ONES FOR OUR JOB. 
          YES, SIR. 
          WHEN WAS THE LAST REVIEW OF COMPARABLES? WHEN'S THE LAST TIME YOUR TEAM LOOKED AT THREE OR FOUR OTHER OPTIONS? UM, I DON'T KNOW SIR, BECAUSE AGAIN, WE ARE VERY COMFORTABLE WITH, OH, I UNDERSTAND WHAT WE'RE USING. 
          AND AGAIN, TO TRADE OUT 150 OF THESE UNITS THAT AGAIN, IF THERE'S A NEW ADVANCEMENT IN ZO, THEN THAT'S WHAT WE'RE GETTING. 
          SO AGAIN, WE'RE EXTREMELY HAPPY WITH THIS TYPE OF MONITOR. 
          WE ALSO HAVE A SOUTHWEST, UH, AIRLINE MENTALITY THAT WE ONLY PURCHASE ONE TYPE OF EQUIPMENT. 
          SO IT'S EASIER FOR EVERYBODY TO UNDERSTAND NO MATTER WHAT SIDE OF TOWN THEY'RE ON, NO MATTER WHAT TIME OF NIGHT IT IS THAT THIS IS A PIECE OF EQUIPMENT THAT WE'RE GONNA USE AND IT'S STANDARDIZED. 
          WELL, I REMEMBER WHEN WE WERE LOOKING AT, UH, RADIOS. 
          YES, SIR. 
          UH, WE HAD BOTH THE POLICE AND FIRE DEPARTMENT EXAMINED TWO DIFFERENT KINDS OF RADIOS. 
          ABSOLUTELY. 
          UH, AND SO I'M JUST WONDERING, WHEN'S THE LAST TIME THE FIRE DEPARTMENT EXAMINED TWO DIFFERENT KINDS OF DEFIBRILLATOR EQUIPMENT AND THINGS OF THAT NATURE? I'LL GET YOU. 
          I 'CAUSE ALL OF THEM I'LL, I'M SURE ARE TRYING TO IMPROVE THEIR PRODUCT. 
          ABSOLUTELY. 
          OKAY. 
          UM, YOU KNOW, ARE THERE A LOT OF DIFFERENCES IN THE WAY A DEFIBRILLATOR FROM A DIFFERENT COMPANY MAY OPERATE? ABSOLUTELY. 
          IT, IT'S JUST LIKE HAVING A FORD TRUCK VERSUS A CHEVY TRUCK. 
          AND, AND SO YES, THERE ARE DIFFERENCES IN, IN, IN, IN THE SETUP IN THE OPPORTUNITIES, UM, FOR THAT DEFIBRILLATOR WORK TO TRANSMIT OR TELECOMMUNICATE INFORMATION BACK TO THE HOSPITAL TO WHERE THE DOCTOR CAN SEE WHAT THIS 12 LEAD LOOKS LIKE. 
          ALL THOSE THINGS. 
          THERE ARE A, A LOT OF DIFFERENCES IN THEM, BUT AGAIN, WE THINK WE HAVE THE STATE-OF-THE-ART PIECE OF EQUIPMENT WITH THE ZOL. 
          WE'VE BEEN COMPLETELY HAPPY WITH IT. 
          JUST LIKE THE RADIOS, WHEN WE GET THAT MOTOROLA RADIO THAT WE WENT OUT AND TOOK A LOT OF TIME, UH, AND INVESTING TO MAKE SURE THAT IT'S THE RIGHT RADIO. 
          THEN AGAIN, WE ARE, WE'RE VERY HAPPY WITH, WITH THE PERFORMANCE OF THE ZOLL. 
          MM-HMM. 
          , UH, I, I'D LIKE TO ADDRESS ALL OF THE OTHER ANCILLARY, UH, PRODUCTS THAT COULD GO OUT TO A THIRD BID. 
          UM, NOW IT SOUNDS TO ME LIKE THOSE ARE GENERIC AND COULD PROBABLY WORK WITH A LOT OF DIFFERENT SYSTEMS. 'CAUSE THEY'RE NOT ONLY Z IS THAT PRETTY TRUE? I DON'T KNOW IF THEY WORK WITH OTHER SYSTEMS. I DO KNOW THAT THE ONE WE'RE BUYING WORK DIRECTLY WITH THE Z UM, DEFIBRILLATOR. 
          I'D HAVE TO DEFER TO THE CHIEF OR SOMEONE IN THE FIRE JUST WHO HAS MORE KNOWLEDGE ABOUT OTHER DEFIBRILLATORS AND IF THEY'LL WORK WITH THEM. 
          YEAH. 
          JUST THERE WAS A WIDE VARIETY FROM CABLES AND CUPS AND ALL KINDS OF THINGS, WHICH, YOU KNOW, I GUESS I'M MAKING A PRESUMPTION THAT THEY PROBABLY WORK WITH OTHER SYSTEMS TOO. 
          BUT THAT WOULD BE THE THIRD PARTY OPPORTUNITY FOR PEOPLE TO BID ON. 
          BUT NONE OF THE ACTUAL EQUIPMENT THAT ZOL HAS, UH, WORKING WITH THE FIRE DEPARTMENT. 
          THAT'S CORRECT. 
          OKAY. 
          I THINK THAT'S ALL MY QUESTIONS RIGHT NOW. 
          THANK YOU, CHAIR. 
          THANK YOU. 
          COUNCILMAN COURAGE. 
          UH, COUNCILMAN WHITE. 
          OKAY, I, I HAVE A FEW MORE QUESTIONS. 
          JANE, I HAVE, I HAVE SOME QUESTIONS FOR YOU. 
          CAN YOU BRING UP THE SLIDE WITH THE, UM, OPTIONS IN TERMS OF, UM, SOLE SOURCE REQUEST, REQUEST FOR COMPETITIVE SEALED PROPOSALS? I NEED TO KNOW THE SLIDE NUMBER. 
          . 
          SO JANE, YOU'VE BEEN PRETTY VOCAL ON THIS AND YOU'RE HERE. 
          UM, SO TALK TO ME ABOUT THESE REQUESTS AND AND WHICH, WHICH, WHICH DID YOU PARTICIPATE IN LAST TIME? SO THE LAST TIME, UH, IT WAS A, IT WAS A LOW BID. 
          IT WAS, WELL, LET ME, LET ME BACK UP A LITTLE BIT. 
          BECAUSE OF THE S BETA ORDINANCE DURING THE FIRST DISPARITY STUDY, COMMODITIES HAD A LOT OF DISPARITY. 
          S BETA CAME UP WITH A POLICY, CHRIS HERING WAS PART OF IT. 
          AND SO WE REQUESTED THAT WE NEEDED TO DO SOME DEB BUNDLING. 
          [00:50:01]
SO THAT WAS THE VERY FIRST TIME THIS CONTRACT MADE HISTORY IN SAN ANTONIO. 
          IT'S THE VERY FIRST MAJOR DB BUNDLED CONTRACT THAT WAS AWARDED TO A LOCAL SMALL MINORITY OWNED BUSINESS. 
          IF YOU MAY, COUNCILWOMAN, I WOULD LIKE TO ADDRESS THE QUESTION REGARDING THE ACCESSORIES. 
          THE CHIEF JUST SPOKE HOW CRITICALLY IMPORTANT THIS 12 LEAD DEFIBRILLATOR IS. 
          Z HAS BEEN CHOSEN OVER OTHER PRODUCTS. 
          I AM A DIRECT DISTRIBUTOR, NOT A THIRD PARTY. 
          KEEP IN MIND, WE WENT THROUGH TWO YEARS OF CO UH, OF COVID SUPPLY SHORTAGES AND EVERYTHING ELSE. 
          I AM A DIRECT DISTRIBUTOR OF MASIMO AND STRYKER, MASSIMO, STRYKER AND WEALTH. 
          WE, ALLEN, THEY ARE THE, THE MANUFACTURERS THAT SUPPORT ALL DEFIBRILLATORS, NOT JUST THE Z. 
          AND SO THAT'S VERY IMPORTANT TO KNOW. 
          UM, THE OTHER THING THAT IS IMPORTANT IS THIS CONTRACT. 
          AND PLEASE HEAR ME VERY CAREFULLY ABOUT THIS BECAUSE IT'S MY JOB TO EDUCATE US THIS CONTRACT. 
          IF YOU READ THE DEFINITION OF A HIGH PROFILE CONTRACT, MAY I READ IT FOR YOU, COUNCILWOMAN? UH, NO. 
          NO, JANE. 
          OKAY. 
          JUST, UH, WELL, I'M JUST, I JUST WANNA, I JUST WANT TO LET CITY COUNCIL KNOW THAT IF YOU DID YOUR RESEARCH AND YOU READ THE DEFINITION OF A HIGH PROFILE CONTRACT, THIS CONTRACT MEETS EVERY CRITERIA AS A HIGH PROFILE CONTRACT. 
          SO YEAH, I WE CAN, SORRY, WE CAN GET INTO THE HIGH PROFILE DEFINITION 'CAUSE THAT, I THINK THAT'S SOMETHING THIS COMMITTEE NEEDS TO ADDRESS IS HIGH PROFILE AND WHAT WE'D LIKE TO SEE AT THIS COMMITTEE. 
          BUT IN TERMS OF THIS, SO YOU'RE TELLING ME LAST, LAST PROCUREMENT PROCESS, YOU WERE LOW BID, YOU'RE PREPARED THAT IF THE, IF THE FIRE DEPARTMENT, SOMETHING HAPPENED IN THE FUTURE AND THEY CHANGED THEIR, UM, THEIR DEFIBRILLATORS, YOU COULD SUPPLY THOSE ALSO? YES. 
          OKAY. 
          SO I, I THINK, AND, AND SO YOUR, AND WHAT I'VE HEARD IS, SO WHAT IS YOUR MAIN PROBLEM WITH US MOVING FORWARD, UH, ON THIS TODAY? THE MAIN PROBLEM THAT I HAVE IS THAT THE CITY OF SAN ANTONIO IS WORKING VERY CLOSELY WITH HENRY CLIS AND JOAQUIN CASTRO, WHICH SUPPLY A SAY. 
          THE CONVERSATION THAT ERIC WALSH AND THE MAYOR ARE HAVING WITH THEM IS THAT WE NEED TO DO A BETTER JOB OF INCREASING OUR LOCAL PROCUREMENT DOLLARS WITH OUR SWIMS. SO THAT THE PROBLEM THAT THIS COMMUNITY HAS, IT'S NOT JUST ME, I'M USING THIS CONTRACT AS THE EXAMPLE, UM, AND I NEED TO SPEAK UP ABOUT IT, IS THAT THERE IS A HISTORIC PATTERN WITH THE CITY THAT WHEN IT COMES TO US SWIMS, IT'S ALWAYS LOW BID. 
          ALWAYS. 
          THIS IS THE REASON WHY WE CANNOT GET OURSELVES OUT, OUT OF, OF BAD DISCRIMINATION DISPARITY ON COMMODITIES. 
          BECAUSE THE ATTITUDE IS, IF I'M GONNA BUY SOMETHING, JUST BUY LOW BID, GO LET THE BABIES GO, LET THE SMALL COMPANIES GO FIGHT IT OUT. 
          WHAT I'M HERE TO ASK YOU TO CONSIDER POSTPONE MAKING A DECISION. 
          WE JUST HEARD THAT THEY, THE CITY WILL EXTEND CONTRACTS WITH OTHER VEHICLES BESIDES COMMODITIES. 
          WELL, WHY NOT? WHY NOT OFFER THE SAME EXTENSIONS TO COMMODITIES? HELP YOUR NUMBERS GET BETTER. 
          THAT'S MY ASK. 
          SO MY ASK IS AT, AT A VERY MINIMUM, POSTPONE MAKING A DECISION AT THE, AT THE SECOND LEVEL IS WHY NOT CHALLENGE OURSELVES? IF WE EXTEND CONTRACTS FOR OTHER SECTORS, WHY NOT CONSIDER FOR COMMODITIES DIG US OUT OF THE HOLE WITH A DISPARITY STUDY. 
          THANK YOU, JANE. 
          UH, TROY, I HAVE SOME QUESTIONS FOR YOU. 
          IF WE, UM, POSTPONE THIS TODAY, WHAT IMPACT WILL THAT MAKE IF WE POSTPONE TODAY? WE NEED TO GO BACK AND LOOK AT, UM, THE CURRENT CONTRACT WHEN IT TERMINATES, AND WE MAY HAVE TO EXTEND AGAIN. 
          OKAY. 
          I, UM, THERE'S A, A LOT OF REASONS I FEEL UNCOMFORTABLE ME MOVE, MOVING THIS FORWARD TODAY. 
          UM, ONE IN PARTICULAR THAT IT IS THE, UM, IS THE EXTENSION OF THE ZO AS WE ENTER INTO, UM, CONTRACTS WITH THE FIRE, BECAUSE I, I NEED SOME GUARANTEES FROM OUR CITY ATTORNEY THAT THIS ISN'T GONNA BE PART OF CONTRACT NEGOTIATIONS. 
          AS I UNDERSTAND IT, THE SELECTION OF THE EQUIPMENT FOR, UM, THE FIRE DEPARTMENT, THAT'S SOMETHING THAT, UH, I THINK CHIEF IF YOU WANNA ADDRESS, BUT THEY, THEY WORK CLOSELY WITH, WITH THE UNION ON THAT. 
          AND SO TO THE EXTENT THAT THEY SELECTED, I, I DON'T SEE IT AS PART OF THE C B A. 
          [00:55:03]
OKAY. 
          BUT YOU CAN'T GUARANTEE THAT. 
          YOU CAN'T GUARANTEE IT. 
          THERE'S VERY LITTLE I CAN GUARANTEE, UH, CHAIR. 
          SO YEAH, I AGREE WITH THAT. 
          I CAN'T AGREE. 
          ALL RIGHT. 
          UM, UH, COUNCILMAN COURAGE, YOU HAD ANOTHER COMMENT? YEAH, I'M, I'M WILLING TO CONSIDER, UH, POSTPONING APPROVAL ON THIS. 
          BUT WHAT I WANNA MAKE SURE IS THAT WE'RE NOT, BECAUSE WE POSTPONE THIS, WE'RE NOT GONNA END UP, UH, HAVING THE CITY, UH, PAY ANOTHER MILLION DOLLARS MORE THAN WHAT WE MIGHT HAVE. 
          IF WE PROVE THAT TODAY. 
          I WANNA MAKE SURE WE CONTINUE TO BE FISCALLY RESPONSIBLE. 
          I THINK THAT'S, THAT'S OUR CHARGE. 
          BUT IF WE CAN MAINTAIN FISCAL INTEGRITY, BUT AT THE SAME TIME A LOOK AT SOME OTHER WAYS OF IMPROVING THE PROCESS TO ALLOW FOR, UH, EXPANDED OPPORTUNITIES FOR SMALL BUSINESSES IN THE AREAS OF COMMODITIES OR SOME OF THE OTHER, UH, TYPES OF PROJECTS THAT ARE GONNA COME THROUGH THIS COMMITTEE. 
          I'M FOR GIVING THAT MORE CONSIDERATION CHAIR. 
          IF I CAN JUST HIGHLIGHT, TODAY'S ITEM WAS A BRIEFING ONLY. 
          WE WERE JUST LOOKING FOR FEEDBACK FROM THE COMMITTEE. 
          AND AGAIN, BASED ON OUR DEFINITION OF HIGH PROFILE, IT DOESN'T MEET THAT. 
          BUT AS YOU'VE HEARD, THERE'S A LOT OF INTEREST IN THIS ITEM. 
          THERE'S BEEN A LOT OF INTEREST IN THIS ITEM. 
          UM, SO OUR RECOMMENDATION WAS TO MOVE FORWARD WITH THE PROCUREMENT PROCESS THAT TROY OUTLINED TODAY. 
          UM, THAT'S WHAT WE WOULD LIKE TO DO IN ORDER TO MEET THAT DECEMBER 31ST TIMELINE. 
          SO WE'RE LOOKING FOR A LITTLE BIT OF FEEDBACK FROM Y'ALL ON WHETHER YOU'RE, YOU WANNA GIVE US FEEDBACK ON THAT SPECIFICALLY? MARK, DID YOU WANNA SHARE, HAVE ANY INFORMATION? UH, I'M JUST IN FAVOR OF MOVING FORWARD WITH THE PROCUREMENT PROCESS, LIKE YOU MENTIONED. 
          YEAH, THANK YOU MEMBER HARRIS. 
          I THINK THE SELECTION PROCESS THAT EVERYBODY HAS TO GO THROUGH WHERE WE GIVE EXTRA EMPHASIS TO LOW LOCAL COMPANIES SHOULD HELP GET THEM THE CONTRACTS. 
          BUT I, I THINK WE'RE READY TO GO. 
          I LIKE WHAT WE'RE THE PLAN. 
          OH, OKAY. 
          UH, COUNCILMAN COURAGE. 
          WHEN DID YOU ANTICIPATE MOVING THIS FORWARD TO GO OUT IN AN R F P? BASED ON THE TIMELINE THAT WAS IN THE PRESENTATION, WE'D BE LOOKING AT, UM, GOING THE FIRST WEEK OF SEPTEMBER TO ACTUALLY RELEASE THE SOLICITATION. 
          MM-HMM. 
          , UH, BASED ON MAYBE WHAT YOU'RE HEARING FROM AT LEAST A COUPLE OF THE COMMITTEE MEMBERS, UH, IS IT POSSIBLE TO EXTEND THAT TIME A LITTLE BIT AND GIVE A LITTLE FURTHER CONSIDERATION TO SOME OF THE OTHER THINGS WE'VE BEEN ADDRESSING? I THINK WE CAN CERTAINLY LOOK AT THAT. 
          UM, I AM CONCERNED ABOUT THE DECEMBER 31ST DATE. 
          MM-HMM. 
          , UM, DEPENDING ON WHATEVER ACTION THAT THE COUNCIL WANTS TO MOVE FORWARD WITH, UM, DON'T WANNA BE PRESSED FOR AN EXTENSION. 
          'CAUSE I'D HAVE TO COME BACK TO COUNCIL FOR AN ACTUAL EXTENSION ON THE TWO CONTRACTS. 
          BUT WE CAN CERTAINLY LOOK AT MAYBE MOVING THAT A COUPLE OF WEEKS OR SO. 
          WOULD THE ANY EXTENSION COST US MORE MONEY OR WOULD WE BE EXTENDING IT UNDER THE CURRENT CONTRACT? UH, AGREEMENT? TYPICALLY WE WOULD HAVE TO GO BACK TO BOTH ZOL AND MED WILLS. 
          UM, OUR PREFERENCE WOULD BE TO BASICALLY EXTEND THE SAME TERMS AND CONDITIONS AS FAR AS PRICING. 
          THAT WOULD PROBABLY BE A DISCUSSION FOR THAT AMENDMENT. 
          I DO KNOW INITIAL DISCUSSIONS WITH ZO, THEY ARE NOT WILLING TO ENTERTAIN ANY ADDITIONAL EXTENSIONS AT THIS POINT, BUT THAT DOES NOT SAY, BASED ON THAT PIECE BEING PROPRIETARY, IF THE COUNCIL WANTED TO MOVE FORWARD, WE COULD MOVE FORWARD SOLELY WITH THE DEFIBRILLATOR COMPONENTS. 
          OKAY. 
          THANK YOU. 
          OKAY. 
          UM, THAT, THAT, UM, THE, NOT THE, THE, THE INFORMATION ABOUT ZOL NOT MOVING FORWARD TROUBLES ME WHERE I THINK WE SHOULD THEN GO OUT AND, AND TEST FOR OTHER DEFIBRILLATORS AND, AND PRODUCTS. 
          UM, SO THANK YOU FOR SHARING THAT PIECE. 
          I THINK WE NEED TO LOOK AT, UM, IF WE DO, IF, IF WHAT I'M HEARING IS THAT WE HAVE OTHER LOCALS THAT WANT THAT, UM, WANT TO BE PART OF THIS IN TERMS OF THE ACCESSORIES, I THINK WE NEED TO LOOK AND TALK TO OUR OTHER, OUR OTHER COUNCIL MEMBERS IN TERMS OF WHEN WE TALK BY LOCAL AND BEST VALUE THAT WE UNDERSTAND WHAT IS REQUEST FOR COMPETITIVE SEALED BILL PROPOSALS OR REQUEST FOR OFFERS IS OUR BEST, UM, COURSE OF ACTION. 
          I UNDERSTAND THAT WE WANT TO BE FISCALLY RESPONSIBLE, BUT 
          [01:00:01]
I ALSO UNDERSTAND THAT WE NEED TO LOOK AT BIG PICTURE, UH, AND OUR FINANCIAL STATUS HERE IN SAN ANTONIO. 
          AND SO I REALLY WANNA GET TO THE BUDGET. 
          I REALLY WANNA GET MORE CLARITY ON AS WE MOVE FORWARD WITH THE FIRE AND NEGOTIATIONS, UM, BECAUSE I DO NOT WANNA GET INTO A RADIO SITUATION. 
          UM, SO I THINK WE NEED TO, UM, I THINK WE NEED TO TAKE MORE TIME WITH THIS. 
          THAT'S MY COUNSEL TO, TO YOU ALL. 
          UH, I UNDERSTAND YOUR RECOMMENDATION. 
          THE THING IS, IF YOU BRING ME A PROPOSAL TO COUNCIL, BIDS TO COUNCIL AND THESE, THESE CONTRACTS ARE GOING OUT TO KENTUCKY OR, UH, MINNESOTA OR OVERSEAS, I'M GOING TO HAVE A PROBLEM WITH THAT. 
          AND THERE ARE OTHER PEOPLE ON THE DIOCESE THAT, YOU KNOW, ARE GOING TO HAVE A PROBLEM WITH THAT. 
          SO I UNDERSTAND THAT THIS DOESN'T MEET THE REQUIREMENTS FOR, UM, YOU KNOW, THE, THE HIGH PROFILE, BUT WHEN IT COMES TO THE FUNCTIONING OF THE CITY OF SAN ANTONIO, IT DOES. 
          SO I HOPE THAT HELPS. 
          SO WE CAN MOVE ON TO, UH, ITEM NUMBER THREE. 
          UNLESS, DO WE NEED TO, UH, TAKE A VOTE OR IS THIS JUST A BRIEFING? NO, MA'AM. 
          THIS IS JUST A BRIEFING. 
          ALRIGHT, LET'S MOVE ON TO ITEM THREE. 
          MADAM CLERK, PLEASE READ THE CAPTION FOR ITEM THREE. 
          ITEM NUMBER THREE IS A BRIEFING AND POSSIBLE ACTION ON THE OFFICE OF THE CITY AUDITOR. 
          PROPOSED FISCAL YEAR 2024 ANNUAL AUDIT PLAN. 
          AND THIS ITEM WILL REQUIRE COUNCIL ACTION OR COMMITTEE ACTION. 
          IS THERE, IS THERE A STAFF PRESENTATION? YES, MA'AM. 
          SO, UH, THIS IS THE PRESENTATION OF THE AUDIT PLAN FOR FISCAL YEAR 2024 FROM MY OFFICE. 
          JUST A LITTLE BIT OF BACKGROUND FOR THE NEW MEMBERS, UH, AND REALLY FOR EVERYBODY, THE CITY ORDINANCE REQUIRES THAT I PREPARE AN ANNUAL AUDIT PLAN. 
          UH, OF, AND THAT PLAN HAS, SHOULD CONSIST OF SPECIFIC THINGS SUCH AS THE AUDIT BEING DEPART, THE AREA BEING AUDITED, THE PROGRAM, AS WELL AS THE OBJECTIVE OF THE AUDITS. 
          THE PLAN DOES REQUIRE APPROVAL BY THIS AUDIT COMMITTEE, AND THEN IT WOULD BE, UH, AFTER THAT APPROVAL FORWARDED TO THE FULL CITY COUNCIL FOR THEIR APPROVAL. 
          THE DEVELOPMENT OF THIS PLAN, THE PROCESS I GO THROUGH, I SEEK INPUT FROM COUNCIL, FROM EXECUTIVE MANAGEMENT, ALSO PERFORM A HIGH LEVEL RISK ASSESSMENT. 
          AND TO EXPLAIN A LITTLE BIT ABOUT WHAT THAT WOULD MEAN, THERE'S CERTAIN AREAS IN THE, IN THE, UH, CITY THAT, BECAUSE OF THEY'RE HIGH RISK AREAS, UH, THAT WE'RE GONNA AUDIT ON A REGULAR BASIS, MAYBE EVERY 3, 2, 3, 4 YEARS, SOMETIMES, FOR EXAMPLE, PAYROLL KIND OF IMPORTANCE. 
          SO WE'RE GONNA BE LOOKING AT PAYROLL BECAUSE OF THE HIGH RISK ON A REGULAR BASIS, THREE TO FOUR YEARS. 
          PCARD IS ANOTHER ONE, UH, THAT WE LOOK AT. 
          HIGH VOLUME. 
          IT'S BASICALLY PROCUREMENT. 
          UH, FOR EXAMPLE, ON THAT ONE, WE'RE CHANGING A NEW PCARD PROVIDER, EFFECTIVE SEPTEMBER, UH, FIRST OF THIS YEAR, JUST AT THE END OF THIS MONTH, WE'RE GONNA COME BACK AND LET THAT RUN FOR SIX MONTHS AND THEN AUDIT IT AGAIN. 
          IT'S A HIGH RISK AREA. 
          THE OTHER THING WE LOOK AT IS WHAT OTHER LOCAL GOVERNMENTS, OTHER CITIES ARE FIGHTING WITHIN THEIR, UH, AUDIT PROCESS, UH, TO SEE IF THERE'S ANYTHING THAT JUST STARTS TO STICK OUT, UH, OR ANY TRENDS OR ISSUES THAT ARE GOING ON WITHIN, UH, CITY GOVERNMENTS FROM A RISK AND CONTROL PERSPECTIVE. 
          UH, THE OTHER THING, IF THIS PLAN DOES GET APPROVED BY COMMITTEE AND ALSO THEN BY COUNCIL, IT CAN BE MODIFIED AT ANY POINT DURING THE YEAR. 
          WE'RE LOOKING AT A POINT IN TIME AND TRYING TO PREDICT WHAT'S GONNA BE IMPORTANT, WHAT WE SHOULD BE AUDITING OVER THE NEXT YEAR. 
          THINGS CHANGE. 
          UH, FOR EXAMPLE, THIS PAST YEAR, THERE WERE SOME AUDITS ON THE, UH, THE PLAN THAT WE'RE GONNA PUSH INTO NEXT YEAR. 
          UH, ONE OF THOSE WAS, UH, SHORT-TERM RENTALS. 
          WE WERE GONNA LOOK AT THAT PROCESS THIS YEAR. 
          WELL, AS WE GOT TO LOOKING AT THAT PROCESS, UH, FINANCES IN THE, IN THE PROCESS RIGHT NOW OF BRINGING IN A VENDOR TO HELP THEM WITH SHORT-TERM RENTAL MONITORING THAT, SO FIRST TO GO IN THERE AND DO AN AUDIT MAKES NO SENSE. 
          IT'S A CHANGING PROCESS THAT'S ON THIS NEXT YEAR'S PLAN, BECAUSE THEY'RE IN THE TRAINING IMPLEMENTATION PROCESS RIGHT NOW. 
          LET THAT RUN SIX MONTHS, NINE MONTHS UNDER THE NEW PROCESS, AND THEN WE'LL COME IN AND AUDIT, LOOK IF THE CONTROLS ARE APPROPRIATE, AND JUST IF IT'S FUNCTIONING, CONTRACT COMPLIANCE, ET CETERA, ET CETERA. 
          SO THE PLAN CAN AND WILL BE CHANGED MOST LIKELY. 
          AND WHEN WE DO THAT, THAT'LL BE JUST WITH DISCUSSION OF THE AUDIT COMMITTEE CHAIR OR WITH JUST AN ACKNOWLEDGEMENT OF THIS COMMITTEE, NOT CITY COUNCIL ACTION. 
          THE ACTUAL PROPOSED PLAN THAT I'M PRESENTING, IT INCLUDES 37 PERFORMANCE AND IT RELATED AUDITS AND ONE ATTESTATION PROJECT. 
          THAT ONE PROJECT, UH, STATE, UH, CODE REQUIRES THAT THE POLICE DEPARTMENT'S ASSET AND FOR ASSET AND SEIZURE SEIZED AND FORFEITED ASSET PROGRAM. 
          I, I'M GETTING THAT ALL WRONG, BUT THE ASSET PROGRAM WITHIN THE, UH, POLICE DEPARTMENT GETS REVIEWED BY AN INDEPENDENT ENTITY ANNUALLY. 
          UH, THIS POLICE DEPARTMENT CAN EITHER GO OUTSIDE OF THE ORGANIZATION AND DO THAT, OR WE CAN DO IT BECAUSE OF OUR STRUCTURE. 
          WE ARE, WE MEET THE DEFINITIONS OF INDEPENDENCE. 
          SO THAT'S THE ATTESTATION PROGRAM, UH, THAT WE DO EVERY YEAR FOR THE POLICE DEPARTMENT. 
          I THEN SIGN OFF IT AND GIVE A REPORT TO THE STATE AS WELL AS THE CHIEF ON THAT ONE. 
          SO THAT'S WHAT THAT ONE IS. 
          THE REST OF IT IS TYPICAL AUDITS, UH, PERFORMANCE OR IT AUDITS. 
          WE ALSO, IN THIS YEAR'S PLAN, INCLUDE RESOURCE ALLOCATED 
          [01:05:01]
FOR THE SS A P UPGRADE PROJECT THAT'S GOING ON, SO THAT WE WILL BE INVOLVED IN THAT. 
          UH, AS THAT PROGRAM GETS KICKED OFF, WE ALSO NOW DO A FOLLOW UP PROCESS ON EVERY, EVERY RECOMMENDATION OR FINDING THAT WE ISSUE, WE FOLLOW UP ON, WE FOLLOW UP ON THEM TO ENSURE THAT MANAGEMENT'S ACTION PLANS ARE ACTUALLY ACTUALLY BEING IMPLEMENTED AND IMPLEMENTED EFFECTIVELY. 
          UH, AND SO WE'LL GO DO TEST WORK. 
          SO WE HAVE, UH, HOURS ALLOCATED FOR THAT, THAT WE DO ON ALL AUDITS. 
          WE ARE ALSO DOING MORE WORK IN THE AREA OF WHAT WE CALL CONTINUOUS MONITORING AND DATA ANALYTICS. 
          UH, THAT WOULD MEAN, FOR EXAMPLE, ON THE PCARD, WHENEVER WE DO A PCARD AUDIT EVERY THREE YEARS, WE'RE RUNNING SOME TESTS JUST TO TEST FOR ANOMALIES IN THE PROCESS. 
          UH, AND THEN WE COME BACK THREE YEARS LATER AND DO THAT AGAIN. 
          WELL, WE CREATE ROUTINES, BASICALLY, COMPUTER PROGRAMS TO LOOK AT THAT DURING THE AUDIT. 
          WHY NOT DO THAT ON A QUARTERLY BASIS SO THAT IT, YOU KNOW, WE'RE NOT WAITING FOR THREE YEARS TILL WE FIND AN ISSUE THAT MIGHT BE GOING ON. 
          SO WE'RE CALLING THAT CONTINUOUS MONITORING. 
          AND SO WE'RE DEVELOPING THAT IN MORE AREAS SUCH AS PCARD, SUCH AS PAYROLL, UH, AND THEN THAT CAN ROLL OUT. 
          SO I'VE GOT HOURS ALLOCATED FOR THAT. 
          AND, UH, ACTUALLY A STAFF SPECIFICALLY ASSIGNED TO WORKING AND MANAGING AND GROWING THAT PROGRAM. 
          AND THEN THE OTHER THING THAT WE DO IS ALLOCATE, UH, SOME HOURS FOR SPECIAL REQUESTS. 
          WE DO GET REQUESTS FROM COUNCIL MEMBERS OR MANAGEMENT, UH, DURING THE AUDIT. 
          SOMETHING WE HAVEN'T THOUGHT OF, WE HAVEN'T INCLUDED ON THE PLAN. 
          AND SO WE JUST WANNA MAKE SURE WE HAVE HOURS TO REACT TO THAT AND TO FULFILL THOSE, UH, REQUESTS THAT, THAT WE GET. 
          AGAIN, THAT'S SOMETHING THAT WE WOULD GENERALLY GO TO THE, TO THE AUDIT COMMITTEE TO LET THEM KNOW THAT WE'RE WORKING ON IT, DEPENDING ON HOW BIG OF A PROJECT THAT MIGHT BE. 
          THE ACTUAL AUDIT PLAN ITSELF. 
          AND THESE NEXT TWO SLIDES, THIS IS VERY, VERY HIGH LEVEL, BUT I REALLY WANNA CALL YOUR ATTENTION TO THE PACKET THAT YOU, YOU HAVE THAT HAS THE DETAILED AUDIT PLAN, WHICH GIVES YOU BOTH THE DEPARTMENT, THE PROGRAM, WHAT WE'RE ESTIMATING THE HOURS MIGHT TAKE FOR THAT, UH, PROGRAM, AS WELL AS WHAT THE OBJECTIVE OF THAT AUDIT IS GOING TO BE. 
          THAT IS A VERY HIGH LEVEL OBJECTIVE. 
          UH, WHEN WE GET TO THAT AUDIT, WE DO MORE RESEARCH AND, AND WE HONE IN AND MAYBE BE MORE SPECIFIC ON THAT OBJECTIVE OR THE OBJECTIVE'S GONNA STAND AS IT OWN. 
          BUT THIS IS JUST KIND OF A LISTING OF THE DEPARTMENTS AND THE PROGRAMS WE'RE LOOKING AT. 
          BUT AGAIN, THE OTHER INFORMATION IN YOUR PACKET, WHICH I COULD NOT PUT ON A SLIDE AND MAKE IT READABLE, UH, IS REALLY WHAT WE'RE TALKING ABOUT HERE FOR THIS AUDIT PLAN. 
          BUT WE, WE HIT MOST DEPARTMENTS. 
          UH, AGAIN, IT'S GENERALLY RISK-BASED. 
          OBVIOUSLY BIGGER DEPARTMENTS, UH, MORE, UH, MORE PROGRAMS, MORE TRANSACTIONS, MORE EMPLOYEES, MORE, UH, MONEY IS GONNA GET AUDITED, UH, WITH MORE FREQUENCY THAN SOME OF THE SMALLER DEPARTMENTS. 
          UH, AGAIN, THINKING OF IT, WHAT'S THE RISK, THE WHAT COULD GO WRONG, UH, PIECE OF IT. 
          SO BASICALLY THAT IS MY PRESENTATION. 
          I'M CERTAINLY OPEN TO ANY QUESTIONS, UH, COMMENTS. 
          AND I AM ASKING FOR APPROVAL OF THIS PLAN, UM, WITH ANY MODIFICATIONS OR, UH, ASK THAT Y'ALL MAY HAVE. 
          AND THEN I WILL THEN MOVE IT ON TO FULL CITY COUNCIL. 
          PROBABLY, I KNOW THERE'S A MEMO THAT SAYS WE'RE PROJECTING SEPTEMBER 14TH. 
          IF IT GETS APPROVED TODAY, WE'RE EARLY IN THE MONTH. 
          I'M GONNA SHOOT FOR A MUCH EARLIER DATE JUST TO, JUST TO GET IT DONE. 
          DO YOU HAVE ANY QUESTIONS ON THE PROPOSED AUDIT PLAN? NO, I, I MOVE THAT WE APPROVE THIS AUDIT PLAN AND MOVE FORWARD. 
          I HAVE A MOTION TO APPROVE. 
          DO I HAVE A SECOND? SECOND OF A MOTION AND A SECOND. 
          OH, CAN WE TAKE A VOTE? ALL IN FAVOR? AYE. 
          NONE OPPOSED? UH, MOTION CARRIES. 
          ALL RIGHT, THE NEXT 
          [CONSENT AGENDA
 ]
ITEMS FOUR AND FIVE. 
          WE HAVE TWO ITEMS ON THE CONSENT AGENDA. 
          CAN I GET, UM, MOTION AND A SECOND TO ACCEPT THE TWO AUDITS LISTED AS ITEMS FOUR AND FIVE ON THE CONSENT AGENDA? MADAM CHAIR, I, I'VE READ THE ITEMS. I THINK THAT THERE WAS, UH, NO FINDINGS WE NEED TO BE CONCERNED ABOUT. 
          UH, SO I WOULD, UH, MOVE TO APPROVE THE CONSENT AGENDA. 
          I HAVE A MOTION TO APPROVE. 
          DO I HAVE A SECOND? SECOND. 
          I HAVE A MOTION. 
          I HAVE A MOTION AND A SECOND. 
          IS THERE ANY DISCUSSION? IF THERE'S NO DISCUSSION, WE HAVE A MOTION AND A SECOND TO APPROVE THE ITEMS. ALL IN FAVOR? AYE. 
          AYE. 
          AYE. 
          MOTION CARRIES. 
          WE 
          [ITEMS FOR INDIVIDUAL CONSIDERATION
 ]
HAVE AN ITEM ON INDIVIDUAL ITEMS FOR BRIEFINGS. 
          I THINK WE CAN TAKE AT LEAST ONE BEFORE. 
          SO CHAIR, I, UH, SO WE'RE GONNA GET INTO THE INDIVIDUAL PROCUREMENT ITEMS, BOTH PRE AND POST SOLICITATION. 
          I KNOW WE'VE GOT SOME TIMES CONSTRAINTS TODAY. 
          THIS MIGHT BE A GOOD PLACE TO BREAK IF YOU LIKE. 
          WHAT WE CAN DO, OR WHAT I'D RECOMMEND WE DO IS WE CAN FOLLOW UP TO THE COMMITTEE WITH A MEMO KIND OF DESCRIBING EACH OF THESE SOLICITATION. 
          THERE ARE TWO PRE-POST SOLICITATIONS. 
          UH, THE FIRST ONE IS FOR TWO CONSTRUCTION MANAGER RISK OR CMAR CONTRACTS FOR PUBLIC WORKS. 
          THERE'S A LITTLE BIT NEW, WE HAVEN'T DONE THAT BEFORE, BUT THESE ARE BOTH, UH, THIS ONE, ITEM SIX AND ITEM SEVEN, WHICH IS, UH, SUPPLEMENTING SOME CONSULTING RESOURCES FOR 
          [01:10:01]
OUR NEPA PROCESS. 
          UM, THESE ARE PRES SOLICITATIONS, SO WE'RE JUST ASKING YOU FOR INPUT. 
          THEY'RE NOT ACTION ITEMS. UM, BUT WE WOULD WANT YOUR INPUT AS WE RELEASE THOSE SOLICITATIONS. 
          WE CAN INCLUDE THAT IN THE MEMO. 
          IF YOU HAVE QUESTIONS, WE CAN FOLLOW UP WITH YOU INDIVIDUALLY AND GET YOUR FEEDBACK. 
          EXCUSE ME, THAT WAY. 
          IN ADDITION TO THAT, WE'VE GOT FOUR POSTS, SOLICITATION ITEMS WHERE WE'VE COMPLETED THE PROCESS. 
          WE'D LIKE TO MOVE THOSE FORWARD TO COUNSEL. 
          WE WOULD INCLUDE THOSE IN THE MEMO AS WELL. 
          AND AGAIN, IF YOU HAD QUESTIONS, WE WOULD THEN FOLLOW UP WITH YOU. 
          SO THAT'S WHAT WE WOULD RECOMMEND IS I JUST DO A MEMO TO YOU ALL AND IF YOU HAVE QUESTIONS, WE'LL FOLLOW UP. 
          BUT OTHERWISE WE'D CONTINUE WITH THE PROCESS AND MOVE FORWARD. 
          OKAY? THANK YOU. 
          YES, COUNCILMAN, COURAGE ON THE, UH, POST SOLICITATION PROFILE BRIEFINGS, I UNDERSTAND YOU WOULD FORWARD TO US THOSE FINDINGS AND EVERYTHING AND THOSE RECOMMENDATIONS. 
          UH, ARE YOU SAYING THAT YOU WOULD EXPECT IF WE HAVE ANY QUESTIONS OR CONCERNS TO FOLLOW UP WHEN WE RECEIVE THOSE WITH YOUR DEPARTMENT? UH, BUT WOULD THERE BE ANY FURTHER ACTION YOU WOULD ASK FROM THE COMMITTEE EITHER INDIVIDUALLY OR COLLECTIVELY? NO, SIR. 
          NOT, NOT UNLESS WE STARTED HEARING SOMETHING FROM Y'ALL INDIVIDUALLY THAT WE FELT LIKE WE NEEDED TO CIRCLE BACK ON. 
          BUT WE'VE DONE THIS PROCESS BEFORE MM-HMM. 
          , UM, WHERE WE'VE HAD SOME HEAVY AGENDAS IN THE PAST ON AUDIT COMMITTEE. 
          WE'VE USED THIS PROCESS IN ORDER TO KEEP THINGS MOVING. 
          SO WE'D RECOMMEND WE DO THAT IN THIS CASE. 
          OKAY. 
          SO IF YOU DON'T HEAR ANY OBJECTIONS, YOU'D TAKE THOSE TO COUNSEL FOR ACTION, THOSE POST SOLICITATIONS. 
          OKAY? THAT IS CORRECT, SIR. 
          THANK YOU, CHAIR. 
          THANK YOU. 
          ANY, ANY OTHER DISCUSSION? AND THESE ARE ITEMS EIGHT THROUGH 11? YES. 
          THIS WOULD BE SIX THROUGH 11, SIX AND SEVEN PRE UHHUH. 
          SO WE'RE JUST LOOKING FOR INPUT BEFORE WE RELEASE THE SOLICITATION ITEMS EIGHT THROUGH 11. 
          WE WOULD MOVE FORWARD SCHEDULING THOSE FOR CITY COUNCIL CONSIDERATION. 
          YOU'D GET THE MEMO AND THE BRIEFING AS YOU WOULD, WE, YOU WOULD'VE GOTTEN TODAY. 
          AND THEN WE WOULD PROCEED ON WITH OUR TIMELINE. 
          ALRIGHT. 
          WOULD, UM, I, I, I'M AGREEABLE TO THAT. 
          ANY OTHER QUESTIONS? OBJECTION. 
          SO WE WILL HAVE, UM, YOU SEND A MEMO ON THE BRIEFING WHEN WE WILL GIVE YOU THE FEEDBACK REGARDING THE ITEMS THAT ARE FOR BRIEFING AND THAT YOU'RE MOVING FORWARD TO CITY COUNCIL. 
          THE TIME IS NOW 1114 AND THE AUDIT COMMITTEE IS NOW ADJOURNED. 
          THANK YOU. 
          THANK YOU.
* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.