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THERE'S A MOTION AND SECOND TO APPROVE THE MINUTES. ANY DISCUSSION? NO DISCUSSION. WE HAVE A MOTION AND SECOND TO APPROVE THE MINUTES. ALL IN FAVOR SAY AYE.
ALL OPPOSED SAY NO. MOTION CARRIES. DO WE HAVE PUBLIC COMMENT.
>> WE HAVE NO MEMBERS OF THE PUBLIC SIGNED UP TODAY. >> WE'LL MOVE ON. WE HAVE TWO FINAL AUDIT REPORTS FOR THE COMMITTEE TO ACCEPT. DO WE NEED A PRESENTATION.
>> NO, MA'AM. THESE ARE BOTH ON CONSENT AGENDA. THESE ARE -- NO FINDINGS FOR EITHER ONE.
THEREFORE, THEY'RE ON CONSENT. >> GREAT. CAN I GET A MOTION AND SECOND TO ACCEPT THE ITEMS ON CONSENT AGENDA? I HAVE A MOTION TO APPROVE. DO I HAVE A SECOND? MOTION AND A SECOND. ANY DISCUSSION? WE HAVE A MOTION AND SECOND, ALL IN FAVOR SAY AYE. ANY OPPOSED? MOTION CARRIES. MADAM CLERK PLEASE READ THE CAPTION FOR ITEM
OPTIONS TO RENEW. >> GOOD MORNING, MADAM CHAIR AND COMMITTEE MEMBERS. I WANT TO INTRODUCE MICHAEL BALD WIN ON OUR SENIOR LEADERSHIP TEAM. HE'S A MANAGER OVER THE MOWING CONTRACT AND WILL BE HANDLING TODAY'S PRESENTATION. THANK YOU.
>> THANK YOU, HOMER. GOOD MORNING. I'M MICHAEL BALDWIN. I OVERSEE THE LARGEST OPERATIONS DIVISION. THINK OF PEOPLE WHO PICK UP TRASH, RECYCLING -- THE DAY-TO-DAY OPERATIONS OF RUNNING A PARK. A BIG PART IS MOWING. WE CONTRACT MOWING FOR OUR PROPERTIES. THAT INCLUDES -- TALKING ABOUT PARKS, NATURAL AREAS, TRAILS -- A LOT OF DIFFERENT TYPES OF MOWING.
ABOUT 250 FACILITIES OR PROPERTIES WE MOW. THAT'S WHAT I'M HERE TO TALK TO YOU ABOUT TODAY. IT'S TIME TO GO BACK OUT TO BID. THIS IS GOING TO BE A -- THE TERM IS THREE YEARS, WITH TWO ONE-YEAR EXTENSION OPTIONS. ESTIMATED VALUE IS 13 MILLION DOLLARS -- 2.6 ANNUALLY.
THAT'S CONSISTENT WITH THE CURRENT CONTRACT. THE CURRENT CONTRACT EXPIRES IN JUNE OF 2024. WE'VE GOT A LITTLE TIME. YEAH. LITTLE OVERVIEW OF SOME OF THE SOLICITATION THAT'S BEEN DONE -- WORK THAT'S BEEN DONE. WE'VE IDENTIFIED SOME OF THE CODES FOR GROUNDS, EDGING AND MOWING. NOT TREE MAINTENANCE. THERE HAVE BEEN ALMOST 600 VENDORS. IT WILL BE ADVERTISED
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THROUGH VARIOUS VENUES. WE'VE PUT TOGETHER A PANEL. WE HAVE THE ASSISTANT DIRECTOR. I WILL SERVE AS WELL AS SOMEONE WHO REPRESENTS OUR NATURAL AREAS AND SOMEONE WHO REPRESENTS THE TRAIL SYSTEM. WE HAVE PUT TOGETHER A COMMITTEE THAT UTILIZE THE MOWING SERVICES IN SOME WAY OR ANOTHER. AS FAR AS REQUIREMENTS GO, THE EBQ IS 30 POINTS. THEIR PLAN IS ALSO 30 POINTS. PRICING IS GOING TO BE 20. WE HAVE EBE PRIME CONTRACT THAT WILL GIVE 10. THE ADDITIONAL RIERMS -- HIGHLIGHTS ARE 16 PER CENTREQUI 16 PER CENT SUBCONTRACTING REQUIREMENTS. THAT'S A GOOD THING. AND A MENTOR PROTEGE PROGRAM. THIS WENT TO GOAL SETTING ON NOVEMBERR 29TH.THAT -- THOSE WERE THE COMMITTEE MEMBERS LISTED UP THERE. THAT'S A SUMMARY OF THE ANALYSIS AND CRITERIA USED TO DEVELOP SOME OF THOSE GOALS SURROUNDED AROUND SMWBE'S. AS FAR AS THE TIME LINE GOES IT'S BEEN TO GOAL SETTING. WE'RE TRYING TO GET THIS RELEASED JANUARY 10TH WITH IT DUE BACK AT THE END OF FEBRUARY. TRYING TO GET THIS TO COUNCIL IN JUNE. SO THAT'S OUR TIME LINE. THAT WOULD GIVE US ENOUGH TIME TO GET THIS STARTED BY JULY 1ST. THERE WOULD BE NO LAPSE IN EVERY SERVICE. EVERYTHING WOULD BE SEAMLESS IF WE'D STICK TO THIS TIME LINE.
THAT'S A SUMMARY OF THIS CONTRACT. HAPPY TO ANSWER ANY QUESTIONS YOU HAVE.
>> WE'LL GO AROUND. I'M EXCITED TO SEE THE 10 POINTS FOR THE SBE AND SWBE'S. EXCITED TO KNOW WE'RE GOING TO DO THAT. I DON'T KNOW -- TROY, COULD YOU ANSWER -- DO WE DO LOCAL
PREFERENCE ON THIS PROGRAM. >> THIS IS COVERED BY STATE STATUTE.
>> GREAT. JUST WANTED TO CLARIFY. THE OTHER THING I HAVE -- WE'RE MOVING DASHBOARD WISE FOR THE CITY. IS THE MOWING SCHEDULE GOING TO BE ON THE DASHBOARD THAT WE MOVE FORWARD WITH FOR THESE PROJECTS AND UNDER THE BRIDGES, OR IS THAT SOMETHING WE CALL FOR IN TERMS OF WHAT -- WHEN THE PLAN IS TO MOW? BECAUSE WE GET A LOT OF CALLS ABOUT WHEN IS THIS PARK GOING TO BE MOWED, WHEN ARE WE GOING TO TAKE CARE OF THIS? IS THAT GOING TO BE AVAILABLE ON THE DASHBOARD AND IS IT IN THE CONTRACT THAT IF THEY DON'T MEET THE DATE -- SOMETIMES THEY CAN'T BECAUSE IT RAINS OR SOMETHING HAPPENS THEY CAN'T DO THAT.
WILL THERE WILL BE SOMETHING THEY HAVE TO NOTIFY US THEY'RE NOT GOING TO BE ABLE TO MEET THE
SCHEDULE. >> THAT'S A GREAT QUESTION. IT'S TOUGH. IT'S A ROLLING SCHEDULE. BASICALLY THE WAY THE SITES WORK IS THEYER AN ON A ROTATIONAL SCHEDULE. IT'S A 21 DAY MOW -- THERE'S MOWING GOING ON EVERY DAY. IT'S LOGISTICALLY -- IT CAN SGET COMPLICATED. IF EQUIPMENT BREAKS DOWN, THERE'S BAD WEATHER. THEY HAVE TO PUSH IT OFF. THE SCHEDULE IS SOMEWHAT OF A ROLLING SCHEDULE. WE HAVE A PROCESS FOR QUALITY CONTROL, CHECKING, MAKING SURE THEY'RE ABIDING BY THEIR SCHEDULE. THE WAY IT WORKS AND I ENVISION IT WORKING IN THE NEXT -- THEY TELL US WHICH DAYS THEY'RE GOING FO MOW. IF THEY DOEVIATE, THEY NOTIFY US. THERE'S A LEVEL OF INSPECTION THAT HAPPENS. TO ANSWER YOUR QUESTION, WE GET A LOT OF QUESTIONS ABOUT THAT TOO AND WE REFER THEM TO WHAT THE ROTATIONAL SCHEDULE IS AND FOLLOW UP THAT WAY. IT'S HARD TO STAY ON AN EXACT SCHEDULE WHEN YOU'RE MOWING ALMOST 3,000
ACRES. >> THANK YOU. MY COMMITTEE BOARD MEMBERS HAVE SOME
QUESTIONS. COUNCIL MEMBER COURAGE. >> COURAGE: THANK YOU, CHAIR.
ONE THING I NOTICED AND I DON'T ALWAYS ASK ABOUT IT IS THE PROTEGE MENTORING. HOW IS THAT
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BEING IMPLEMENTED? AND HOW DO WE MONITOR SUCCESS FROM THAT.>> FOR SURE. I'M WITH ECONOMIC DEVELOPMENT. THEY SIGN UP AND GET PRESCREENED TO DETERMINE THEIR STRENGTHS. THEN A PROGRAM ADMINISTRATOR WILL MATCH THEM UP WITH A PROTEGE AND THEY HAVE TO SERVE FOR A TWO-YEAR PERIOD. THEY HAVE CERTAIN THINGS THEY HAVE TO DO, MEETING MONTHLY.
THEY WORK ON AN ACTION PLAN TOGETHER ALL THE WAY THROUGH THE END OF THE RELATIONSHIP. WE MONITOR WITH THE PROGRAM ADMINISTRATOR TO MAKE SURE THE FIRM IS ACTING IN GOOD FAITH AND
DO EVERYTHING TO HELP THE PROTEGE VENDOR. >> THANK YOU.
>> DR. TREVINO. >> I WANT TO COMPLIMENT THEM FOR DOING A GREAT JOB.
CONGRATULATIONS ON THAT. THANK YOU. >> MEMBER HARRIS?
COUNCIL MEMBER WHITE? >> WHYTE: ON THE MOWING SERVICES -- IS THIS ALL DONE
WITH MANUAL LABOR, LIKE HUMAN BEINGS. >> YES, SIR. YES, SIR. YEAH.
>> HAS THERE EVER BEEN ANY THOUGHT TO AUTOMATE IT OR ROBOTIC MOWING SERVICES.
>> IT'S INTERESTING YOU BROUGHT THAT UP. THERE HAS BEEN DISCUSSION AND A BIT OF PILOTING GOING ON WHEN WE TALK ABOUT MOWING -- THINGS LIKE SLOPES ON THE WEST-SIDE CREEKS. THERE'S BEEN RESEARCH INTO USING REMOTE MOWING BECAUSE IT'S DIFFICULT TO DO WITH A HUMAN BEING SAFELY.
WE'RE NOT THERE YET BUT THERE'S BEEN DISCUSSION. >> THERE'S A GREAT COMPANY HERE IN SAN ANTONIO CALLED RENEW ROBOTICS THAT IS ON THE CUTTING EDGE AND THEIR SPECIALTY IS WITH SOLAR PANEL FIELDS, RIGHT? AND THEY'VE GOT ROBOTS THAT YOU CLICK A BUTTON AND IT WILL MOW AROUND THE SOLAR PANELS TO KEEP THE GRASS LOW. I'M WONDERING -- AND AT SIGNIFICANT SAVINGS. I'M
WONDERING IF THIS COULD BE A FIT FOR THEM. >> THAT MAY BE AN OPPORTUNITY IN THE FUTURE. PRICE OF EQUIPMENT -- WE'VE LOOKED INTO ELECTRONIC EQUIPMENT VERSUS GAS AND THE INDUSTRY ISN'T THERE YET IN TERMS OF AFFORDABILITY AND RELIABILITY. WE'RE SEEING SIMILAR THINGS IN THAT REL P AS WELL. WE'RE EXCITED ABOUT THAT POSSIBILITY. I THINK WE COULD
SEE SOME EFFICIENCIES IN THE FUTURE IF WE COULD GET THERE. >> MAYBE WE CAN TALK OFF LINE AND I CAN LINK YOU WITH THESE FOLKS. IT'S AT LEAST WORTH A CONVERSATION.
>> ABSOLUTELY. >> THIS ITEM WAS FOR BRIEFING ONLY SO THANK YOU AND WE LOOK FORWARD TO GETTING THIS PROCESS STARTED. THANK YOU. MADAM CLERK, PLEASE READ THE CAPTION
FOR ITEM FIVE. >> ITEM FIVE IS A BRIEFING ON THE RELEASE OF SOLICITATIONS FOR AT LEAST 10 CONTRACTS FOR VACCINE HESITANCY OUT REACH SERVICES FOR THE SAN ANTONIO METROPOLITAN HEALTH DISTRICT IN ESTIMATED TOTAL VALUE OF $1,080,000 FOR A ONE YEAR TERM.
>> THANK YOU. JUST KNOW COVID-19 AND THE RELEASE OF THE VACCINES HAVE AFFECTED -- NTHIS IS EVIDENCE IN DECREASES IN UPTAKE. FOR EXAMPLE A REKRENT ARTICLE LAST MONTH REPORTED TEXAS SAW AN INCREASE FROM 2.9 TO 3.5 PER CENT IN KIN DER GART NERS BEING EXEMPT.... THAT OUR COMMUNITY HAS REGARDING IMMUNIZATIONS TO HELP INFORM AND IMPROVE COVERAGE. WE ARE LOOKING AT RELEASING A SOLICIT SOLICITATION. THIS IS
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AMPLIFYING OF THE TRUSTED SOURCE. YOU SEE THE SOLICITATION TYPE. IT'S A ONE YEAR TERM. WE'RE LOOKING AT MILLION DOLLAR ESTIMATED VALUE. WE'RE REQUIRED TO USE FUNDING RECEIVED TO ADDRESS VACCINE HESITANCY THROUGH TRUSTED MESSENGERS. THE FUNDED OPPORTUNITY -- IT WILL ALLOW MEMBERS OF THE PUBLIC TO MAKE INFORMED DECISIONS.ORGANIZATIONS WILL BE PAID PER MEMBER OF COMMUNITY. THEY PROVIDE INFORMATION TO AND OBTAIN POST AND PRE EVALUATION FROM. YOU HEARD FROM THE PREVIOUS PRESENTATION SAME VEEN EWES. WE ARE LOOKING AT 28 BUSINESSES AS PART OF OUR OUTREACH. YOU SEE ON THE RIGHT SIDE MEMBERS OF THE TEAM WHO SERVE ON THE EVALUATION COMMITTEE. OUR DEPUTY DIRECTOR -- THIS WORK ANCHORS TO HER DIVISION. OUR PUBLIC HEALTH ADMINISTRATOR -- THESE ARE DIFFERENT STAFF WHO OVERSEE DIFFERENT FUNCTIONS IN THE DEPARTMENT. WITH THAT, THESE ARE -- THIS IS A COMPLEMENT TO THIS WORK. THE SOLICITATION REQUIREMENTS AS BROKEN DOWN -- WE SEE 40 POINTS FOR EXPERIENCED BACKGROUND AND QUALIFICATION, PROPOSED PLAN WOULD BE 40 POINTS. PRICING, 15 POINTS AND 5 POINTS FOR VETERAN OWNED SMALL BUSINESS PREFERENCE. SO THIS IS A BRIEFING. WE'RE LOOKING AT RELEASE DATE AT THE END OF JANUARY. THE DUE DATES WOULD BE MID MARCH. WE WOULD BRING THIS BACK TO COUNCIL BEFORE SUMMER RECESS AND THE CONTRACT START DATE WOULD BE JULY 1ST. IS THAT CONCLUDES THE PRESENTATION. I AM JOINED BY SOME PEOPLE FROM
OUR DEPARTMENT TO ANSWER ANY QUESTIONS YOU MAY HAVE. >> THANK YOU FOR THE PRESENTATION. I'M EXCITED ABOUT THIS ONE BECAUSE IT IS, YOU KNOW, PREVENTATIVE CARE AND I THINK WE NEED TO FOCUS ON THAT AND WE NEED TO TALK TO ESPECIALLY THOSE AREAS OF TOWN NOT GETTING VACCINATED. IS THERE A PLAN TO IDENTIFY WHERE WE SEE THOSE GAPS IN SCHOOL
DISTRICTS IN POPULATIONS THAT ARE NOT GETTING VACCINATED. >> I'LL TEE IT UP AND JUST A REMINDER THAT OVER THE COURSE OF A LAST FEW YEARS WE HAVE REPORTED OUT IN TERMS OF OUTREACH ACTIVITIES -- WE LOOK AT THE PARTS OF THE CITY, EAST, WEST, AND SOUTH WHERE WE'VE SEEN HIGHER BURDEN OF NEED FOR OUTREACH OF STAFF. WE DEPLOY POP-UP TENTS, CONTINUE TO HAVE ACTIVITY IN THE COMMUNITIES WITH THOSE PROVIDERS AND PARTNERS ON THE GROUND. THAT IS THE PLAN.
WE WORK WITH THE SCHOOL DISTRICTS. WE HAD BACK TO SCHOOL PROGRAMS AND ACTIVITIES
AND THAT'S BY DESIGN. >> I KNOW YOU'RE THERE. I KNOW THERE'S STILL HESITANCY WITHIN THE POPULATION. I'M LOOKING FORWARD TO A FIRM THAT CAN SPEAK TO THAT GROUP IN TERMS OF -- SOMETIMES IT'S PART OF -- BECAUSE IF I SEE A DOCTOR THEY'LL TELL ME SOMETHING IS WRONG AND I DON'T WANT TO KNOW SOMETHING IS WRONG. SO I HOPE WE GET SOME GROUPS WITH PLANS THAT UNDERSTAND THE COMMUNITY THAT WE'RE GOING INTO. YEAH. SO YEAH. I APPRECIATE ALL THE EFFORTS. I KNOW YOU'RE THERE. I WAS AT THE HARLANDALE BACK TO SCHOOL EVENT. THERE'S STILL THE POPULATION THAT'S HESITANT TO GET THAT. THANK YOU. I THINK WE HAVE SOME QUESTIONS FROM THE
COMMITTEE MEMBERS. COUNCIL MEMBER COURAGE? >> COURAGE: THANK YOU, CHAIR.
WHEN I WAS LOOKING AT THE TITLE OF OUR PRESENTATION, I WAS HESITANT ABOUT THE WORD "HESITANCY" BECAUSE I THINK REALLY WHAT WE'RE TALKING ABOUT IS AN EDUCATIONAL EFFORT, TRYING TO IDENTIFY HOW WE CAN BETTER EDUCATE PEOPLE ABOUT THE ADVANTAGE OF GETTING, YOU KNOW, THE IMMUNITY SHOTS THAT ARE OUT THERE. BUT I THINK ALL OF US REALIZE MORE THAN EVER BEFORE IT'S BECOME A VERY PERSONAL DECISION AND THERE ARE MANY FAMILIES MAKING THOSE CHOICES FOR THEMSELVES AND THEIR CHILDREN, AND I HAVE TO RESPECT THAT. BUT I THINK IT'S OBVIOUSLY YOUR DEPARTMENT'S JOB TO REALLY EDUCATE THEM ON THE BENEFITS OR THE ADVANTAGES OF
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GETTING THESE SHOTS FOR THEMSELVES AND PARTICULARLY FOR THEIR CHILDREN. AND I KNOW SCHOOLS REALLY REQUIRE IMMUNIZATIONS. NOW, I NOTICED ON YOUR LIST OF THE PEOPLE WHO ARE LOOKING AT THIS PROJECT THAT THERE -- THEY'RE ALL HEALTH PROFESSIONALS. THE SCHOOLS HAVE HEALTH PROFESSIONALS AS WELL. TO ME, I THINK IT WOULD BE ADVANTAGEOUS TO ADD TO THAT GROUP SOMEONE FROM THE SCHOOL DISTRICTS WHO CAN ADD INSIGHT INTO WHAT THEY SEE. SAISD IS THE LARGEST DISTRICT IN THE AREA. SO I WOULD THINK A REPRESENTATIVE FROM THEIR DISTRICT OR ANY OF THE OTHERS WOULD ADD A LITTLE MORE TOWARD THE PROCESS OF HOW DO WE EDUCATE PEOPLE IN OUR COMMUNITY ABOUT THE BENEFITS OR ADAVANTAGES OF VACCINATION? I GUESS THAT'S AN OBSERVATION AS MUCH AS A QUESTION ABOUT WHAT YOU'RE DOING. SO THANK YOU,CHAIR. >> THANK YOU. ANY OTHER MEMBERS?
COUNCIL MEMBER WHYTE? >> WHYTE: BRIEFLY FOR MY CLARIFICATION, HOW MANY YEARS HAVE WE BEEN DOING THESE VACCINE OUTREACH PROGRAMS? HAVE WE BEEN DOING IT A WHILE.
>> (INDISCERNIBLE) TO REMIND US OF THE EFFORTS WE'VE HAD BUT ALSO IN TERMS OF WHAT WE'VE DONE
DURING THE PANDEMIC AND IN TERMS OF OUR OUTREACH ACTIVITIES. >> TO THE BEST OF MY KNOWLEDGE THESE HAVE BEEN GOING ON SINCE 1994 BUT WE ARE ENCOUNTERING IS LOT OF NONMEDICAL EXEMPTIONS POST COVID. THESE ANTIVACCINE SENTIMENTS HAVE TAKEN A STRONG FOOTHOLD SINCE COVID.
>> WHYTE: IT LOOKS LIKE A MILLION DOLLARS FOR THIS ONE. ARE WE SPENDING MORE SINCE THE
PANDEMIC, I WOULD ASSUME, ON THIS SORT OF OUTREACH. >> CORRECT. THIS IS A FEDERAL GRANT WE'VE RECEIVED TO USE TRUSTED MESSAGES TO TALK TO THE FOLKS ABOUT BENEFITS OF VACCINE
RATHER THAN HEALTH DEPARTMENT OR PHYSICIANS GOING IN. >> WHYTE: OKAY. THANKS.
>> CHAIR: THANK YOU. THIS IS IN RESPONSE TO NOT -- DEFINITELY COVID-19 BUT ALSO TO THINGS WE
WERE GETTING VACCINATED FOR THAT WE THOUGHT WERE GONE, CORRECT. >> YES. THIS IS, AGAIN, FOCUSED ON LESSONS LEARNED FROM THE COVID PANDEMIC BY PART AND PARCEL TO OUR DAY-TO-DAY REQUIREMENTS IN ASSURING KIDS ARE VACCINATED AND FOLKS HAVE THE INFORMATION TO MAKE THE
DECISIONS. >> CHAIR: WAS THERE A SPIKE IN THINGS PEOPLE -- WAS THERE A SPIKE IN MEASLES OR WHAT WERE SOME OF THE SPIKES WE SAW BECAUSE OF THE HESITANCY.
>> A LOT OF MEASLES CASES THAT WE HAD NEVER SEEN IN OUR COMMUNITY -- NOT JUST IN THIS COMMUNITY BUT NATIONWIDE. I WAS THINKING BACK TO YOUR FIRST QUESTION. THIS IS NOT ADDRESSING JUST COVID-19 VACCINE HESITANCY SEEN HESITANCY. THIS IS RELATED TO ALL CHILDHOOD VACCINATIONS THAT PROTECT CHILDREN AGAINST 14 INFECTED DISEASES. NOW MANY OF THEM ARE COMING BACK BECAUSE OF THE NONMEDICAL EXEMPTIONS THAT ARE MENTIONED WHAT WAS GOING ON STATEWIDE. THE PROPORTIONS OF NONMEDICAL EXEMPTIONS THAT IS REALLY CONCERNING TO US IS -- TWO YEARS AGO IT WAS 1.04 PER CENT. TODAY IS AUDIO]. MANY OF THE DISEASES -- THESE THINGS WERE ALL IN THE UPPER RANGE OF 95 PER CENT OR HIGHER VACCINATION COVERAGE RATES AND WE -- THAT'S WHAT WE'RE LOOKING FOR. WE NEED TO HAVE VACCINATION COVERAGE RATES FOR THESE DISEASES IN OUR COMMUNITY AT LEAST 90 PER CENT OR HIGHER. WHAT WE'RE SEEING IS ANYWHERE BETWEEN 90 TO 94 PER CENT. IF THAT HAPPENS WE RUN THE RISK OF HERD IMMUNITY -- NOT PROTECTING THE KIDS WHO CANNOT GET VACCINATED BECAUSE OF
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MEDICAL EXEMPTIONS. >> CHAIR: I KNOW HERD IMMUNITY IS ONE THING WE WANT. IN DISTRICT THREE WE HAVE MULTIGENERATIONAL HOMES. IF THE CHILDREN GET SICK WE'RE SEEING
THEM IMPACTED. >> ABSOLUTELY. >> CHAIR: THAT'S ONE OF THE THINGS I WOULD LIKE TO SEE AS WE PUT OUT THIS RFP THAT WE UNDERSTAND IF YOU MAKE THAT DECISION FOR YOUR CHILD IT COULD AFFECT THE OTHER MEMBERS IN YOUR FAMILY AND THE OTHER MEMBERS THAT MAY HAVE IMMUNITY DEFICIENCIES AS WE MOVE FORWARD. I APPRECIATE THAT. I'M GLAD THAT WE ARE ON TOP OF IT, THAT WE SEE THE CONCERN IS GROWING AND WHILE WE GO THROUGH THIS PROCESS, CONTINUE TO KEEP US INFORMED. THANK YOU. THIS ITEM WAS FOR BRIEFING ALSO. WE DO NOT NEED TO TAKE ANY ACTION. PLEASE READ THE CAPTION FOR ITEM 6
6. >> BRIEFING ON RELEASE FOR SOLICITATION TO.... .
>> THANK YOU. THE FLOOR IS YOURS. >> GOOD MORNING, MADAM CHAIR.
I'M DIRECTOR OF PUBLIC WORKS DEPARTMENT. THIS IS (INDISCERNIBLE) FOR PRECONCEPTION SERVICES AND CONCEPTION SERVICES FOR CARVER BRANCH LIBRARY WHICH IS FUNDED BY 2022 BOND PROGRAM. THE VALUE OF THE CONTRACT IS 8 MILLION AND WE ARE ANTICIPATING THE PROJECT TO BE DONE IN SUMMER OF 2024. I'M GOING TO (INDISCERNIBLE) WHICH IS CONCRETE, MASONRY, PLUMBING, AND THE VENDOR ON OUR LIST IS 634, TARGETED 1735 PEOPLE AND THE COMMITTEE IS CONSIST CITY MANAGER'S OFFICE, PUBLIC WORKS DEPARTMENT, AND OF COURSE WE HAVE DESIGN ARCHITECT TO EVALUATE THESE PROPOSAL AND ASSIST US. EXPERIENCE, BACKGROUND QUALIFICATION ARE KEY PERSONAL AND (INDISCERNIBLE) IS 50 POINTS. GENERAL PROPOSED PLAN AND APPROACH IS 50 POINT ON EVALUATION. EXPERIENCE WITH SAN ANTONIO REGION AND PAST PERFORMANCE IS 10 POINT. SBA PRIME IS FIVE POINT. MWBE PRIME IS ANOTHER FIVE POINT. THERE IS NO NEED FOR -- I'M SORRY. AUDIT AND FINANCE STATEMENT IS REQUIRED. LOCAL PERFORMANCE PROGRAM IS NOT APPLICABLE.
VETERAN OWNED IS NOT APPLICABLE. ALSO (INDISCERNIBLE) 18 PER CENT MWBE AND 3 PER CENT AABE.
(INDISCERNIBLE) IS GOING TO BE DONE IN TWO PHASES. DETAIL PROPOSED WORK PLAN AND APPROACH TO QUALITY CONTROL -- 50 POINT. OVERALL EVALUATION OF THE FIRM, TEAM, AND STABILITY TO PROVIDE (INDISCERNIBLE) 20 POINT. PROPOSED COST WILL BE 20 POINT. SW PRIME WILL BE ANOTHER 5 POINT. MWBE WILL BE ANOTHER 5 POINT. AUDIT AND FINANCE STATEMENT IS REQUIRED. LOCAL (INDISCERNIBLE). VETERAN OWNED IS NOT REQUIRED. (INDISCERNIBLE) REQUIREMENT IS 18 POINT. MWBE AND 3 POINT AABE. EVERY PROJECT WE TAKE FOR GOAL-SETTING COMMITTEE AND THEY PROVIDE US THAT PERCENTAGE. WE WENT TO (INDISCERNIBLE) FROM FINANCE AND WE HAD TWO CITIZEN PARTICIPATED ON THIS GOAL SETTING. GOAL SETTING WAS DONE OCTOBER 10, 2023.
(INDISCERNIBLE) TODAY, DECEMBER 14. RELEASE WILL BE DONE DECEMBER 18 MONDAY OF NEXT WEEK.
PRESOLICITATION CONFERENCE WILL BE JANUARY 10TH, 2024. DEADLINE FOR QUESTION, JANUARY 17. DUE
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DATE FEBRUARY 9 NEXT YEAR. PHASE ONE EVALUATION WILL BE DONE MARCH 8, 2024.(INDISCERNIBLE) OF THE SHORT LIST FOR PAGE TWO WILL BE DONE PROPOSAL DUE DATE WILL BE APRIL 2ND. SHORT LIST APRIL 4. CONTACT NEGOTIATION APRIL 8 AND (INDISCERNIBLE) ANTICIPATE TO BE MAY 14TH. AND COUNCIL WILL BE SOMETIME IN SUMMERTIME. THIS IS END OF MY PRESENTATION.
AVAILABLE TO ANSWER ANY QUESTIONS YOU MAY HAVE. >> CHAIR: THANK YOU. AND I'M GOING TO ASK YOU TO CHIME IN AND LOCAL PREFERENCE PROGRAM AND VETERAN OWNED IS NOT APPLICABLE.
>> YES, MA'AM. THAT'S CORRECT. SIMILAR TO THE FIRST ONE, THIS IS STATUTORY, GOVERNED BY STATE
STATUTE. IT DOES NOT ALLOW THE PROVISION OF LOCAL OR VETERAN. >> CHAIR: THANK YOU. OF THE NUMBER OF VENDORS THAT WE'RE REACHING OUT TO, A NUMBER OF THEM ARE LOCATED HERE IN SAN
ANTONIO, CORRECT. >> MAJORITY. FROM -- COUNCILWOMAN, FROM OUR EXPERIENCE PROJECT LIKE THIS MORE LIKELY WILL (INDISCERNIBLE).
>> CHAIR: ALL RIGHT. COUNCIL MEMBER RODRIGUEZ IS GETTING UPDATES ON THE PROJECT. THANK YOU. WE HAVE MEMBERS WITH QUESTIONS. COUNCIL MEMBER COURAGE.
>> COURAGE: THANK YOU. I THINK THIS IS ONE OF THE FIRST TIME WE'RE USING CONSTRUCTION MANAGER AT RISK FOR WHAT WE MIGHT CONSIDER NORMAL TYPE OF DEVELOPMENT PROJECT. IS THAT
TRUE. >> THAT'S CORRECT. >> COURAGE: CONSTRUCTION MANAGER AT RISK IS RESPONSIBLE FOR WHAT THE ARCHITECTURAL WORKS TURNS OUT TO BE AND HOW IT BLENDS WITH THE ENGINEERING WORK THAT'S INCORPORATED AND HOW THAT BLENDS IN WITH ALL THE CONSTRUCTION WORK, RIGHT, SO THAT WE DON'T HAVE MISCOMMUNICATION BETWEEN AN ARCHITECT, AN ENGINEER, AND THE CONSTRUCTION COMPANY AS THINGS GET BUILT. IS THAT THE PURPOSE
OF THIS. >> THAT'S CORRECT. FIRST OF ALL THE DESIGN IS WORKING FOR US DIRECTLY. AND CMR WILL WORK FOR US DIRECTLY ALSO. THEY ARE NOT -- THEY ARE WORKING TOGETHER, BUT THEY'RE WORKING -- THEY HAVE A CONTRACT WITH US. THE BENEFIT OF CMR, CONTRACTOR KNOWS WHAT CAN BE BUILT EASILY, EFFECTIVELY AND LESS COST. MANY TIMES DESIGNER MAY NOT KNOW THAT. DESIGNER IS GOOD ON THE DESIGNING BUT NOT THAT GOOD ON CONSTRUCTION. DURING THE DESIGN, CMR PROVIDE THEM (INDISCERNIBLE) AND COST ESTIMATE. CONTRACTOR COST ESTIMATE IS MORE ACCURATE THAN THE DESIGN BECAUSE THEY KNOW WHAT IT WILL COST. WHEN WE ADVERTISE PROJECT WE ADVERTISE AS WHOLE. THEY BREAK DOWN PROJECT DOWN FOR SMALL SEGMENT.
THEY ADVERTISE BY ITSELF. IT DOES TWO THINGS. EXPEDITE THE PROJECT. IT PROVIDE OPPO OPPORTUNITY. THOSE SMALL CONTRACTOR -- THEY MAY NOT DO THE BUILDING WORK BUT THEY CAN DO UTILITY WORK AND OTHER. DUE TO CONSTRUCTION, CMR MANAGE PROJECT FOR US. IT COST A
LITTLE MORE BUT AT THE END WE GET BETTER SERVICE. >> RIGHT. AND I NOTICE THIS IS IN TWO PHASES. CAN YOU EXPLAIN THE DIFFERENCE BETWEEN PHASE ONE AND PHASE TWO. IT'S THE SAME
PEOPLE INVOLVED BUT WHAT ARE THE TWO PHASES. >> PHASE ONE WE SELECT BASED ON QUALIFICATION ONLY. PHASE TWO, PRICE KICKS IN ALSO. THEY PROPOSE US WHAT THEY WILL CHARGE US. WE DO USUALLY TWO PHASES AND MAJORITY TIME PHASE TWO WE INTERVIEW THEM ALSO.
>> THANK YOU. >> CHAIR: THANK YOU. ANY OTHER BOARD MEMBERS HAVE QUESTIONS? THANK YOU. THIS ITEM WAS FOR BRIEFING ONLY. THANK YOU FOR THE PRESENTATION. MADAM CLERK, PLEASE READ THE CAPTION FOR ITEM
>> ITEM 7 IS A BRIEFING ON THE RELEASE OF SOLICITATION FOR ONE CONTRACT TO PROVIDE CONSTRUCTION MANAGER AT RISK PRECONSTRUCTION AND CONSTRUCTION SERVICES FOR ELLA AUSTIN COMMUNITY CENTER RENOVATION PROJECT FOR THE ESTIMATED TOTAL VALUE OF $17,200,000 FOR PROJECT
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DURATION. >> MADAM CHAIR, AGAIN, DIRECTOR OF PUBLIC WORKS DEPARTMENT.
THIS IS SOLICITATION FOR ANOTHER CONSTRUCTION MANAGER FOR PRECONSTRUCTION SERVICES AND CONSTRUCTION SERVICES FOR ELLA AUSTIN COMMUNITY CENTER. THE PROJECT IS OVER 17 MILLION AND WE ANTICIPATE TO BE DONE IN FALL 2026. (INDISCERNIBLE) SITE WORK, CONCRETE, HVAC, PLUMBING, AND OTHER.EVALUATION COMMITTEE COME, AGAIN, CONSIST OF CITY MANAGER OFFICE, PUBLIC WORKS DEPARTMENT, AND DHS WE HAVE -- ALSO WE HAVE DESIGNER ALSO GOING TO HELP US ON EVALUATION. AS I MENTIONED ON PREVIOUS AND KEY SUBCONTRACTOR. QUALIFICATION, 30 POINT. GENERAL PROPOSED WORK PLAN, 25 PO POINT. SBE WILL BE 5 POINT. MWBE WILL BE ANOTHER 5 POINT.
LOCAL (INDISCERNIBLE) IS NOT REQUIRED. VETERAN OWNED SMALL BUSINESS IS NOT REQUIRED. SEWE WILL BE 20 POINT FOR WMBE AND 3 POINT FOR (INDISCERNIBLE). THIS IS REQUIRED FOR THE PROGRAM. ON EVALUATION PHASE TWO WILL BE DONE DETAILED PROPOSED WORK PROGRAM. OVERALL EVALUATION (INDISCERNIBLE). PROPOSED COSMETOLOGY -- THIS IS PHASE TWO. COST KICK IN -- 20 POINT.
5 POINT. MWBE WILL BE ANOTHER 5 POINT AND OTHER REQUIRED. LOCAL IS NOT REQUIRED. VETERAN IS NOT REQUIRED. 3 POINT FOR A ABE AND (INDISCERNIBLE) ALSO REQUIRED. AS I MENTION PREVIOUSLY EVERY PROJECT WE TAKE FOR GOAL-SETTING COMMITTEE AND THEY (INDISCERNIBLE) AND THIS (INDISCERNIBLE) ALSO AND WE ARE (INDISCERNIBLE) SOLICITATION IS GOING TO BE. GOAL SETTING WAS DONE IN OCTOBER 27. (INDISCERNIBLE) DECEMBER 14, WHICH TODAY. THE LIST WILL BE DONE EARLY JANUARY. PRESUBMIT KAL JANUARY 17. DATE LINE FOR QUESTION WILL BE JANUARY 24.
DUE DATE WILL BE FEBRUARY 16. PHASE ONE EVALUATION MARCH 18. AND (INDISCERNIBLE) WILL BE DONE MARCH 22ND. PROPOSAL DATE ON APRIL 9. SHORT LIST WILL BE DONE APRIL 15. (INDISCERNIBLE) WILL BE AUGUST AND COUNCIL APPROVAL WILL BE SOMETIME LATE SUMMER, EARLY FALL. THIS IS END
OF MY PRESENTATION. I'M HAPPY TO TAKE SOME QUESTION. >> CHAIR: THANK YOU. MY QUESTION -- THIS ONE IS A LITTLE MORE AND I KNOW THE RENOVATION IS NEEDED. BUT WHAT I DIDN'T SEE IS THE OFFICE OF SUSTAINABILITY IN THERE. ARE WE GOING TO BE ABLE TO PUT ELECTRICAL TO ADDRESS THE SUSTAINABILITY IN TERMS OF IF WE COULD PUT SOLAR IN THIS PROJECT OR IS IS THAT SOMETHING THAT THE CAMR CAN ANTICIPATE FOR IF WE POSSIBLY GET FEDERAL FUNDING.
>> I THINK THAT'S A GOOD POINT. WE CAN WORK WITH SUSTAINABILITY. WE HAVE WORKING WITH THEM ON OUR (INDISCERNIBLE) PROJECT. THEY HAVE HELP US IDENTIFY WHICH PROJECT IT MAKES SENSE TO INCLUDE SOME SUSTAINABILITY. ON MOST OF THE BUILDING PROJECT WE INCLUDE (INDISCERNIBLE), DRAIN CATCH, (INDISCERNIBLE) AND OTHERS. ON (INDISCERNIBLE) MOST OF OUR PROJECT.
>> CHAIR: AS WE -- AS THE FEDERAL GOVERNMENT LOOKS TO PROVIDE MORE FUNDING FOR SUSTAINABLE PROJECTS AND SOLAR AND ALTERNATIVE ENERGY, JUST WANT TO MAKE SURE WE LOOK AT PROJECTS. I KNOW RENOVATIONS ARE HARDER THAN NEW BUILDS TO DO THAT BUT JUST WANTED TO MAKE SURE BECAUSE THIS IS QUITE A BIT OF DOLLARS. THAT'S THE ONLY QUESTION I HAVE. DO MY
[00:40:04]
COMMITTEE MEMBERS HAVE ANY QUESTIONS? COUNCILMAN WHYTE?>> WHYTE: QUICK POINT OF CLARIFICATION. ON THE PRIOR ITEM, ON NUMBER 6 WITH RESPECT TO THE LIBRARY, IT LOOKS LIKE ON THAT ONE THERE WERE SOME POINTS GIVEN FOR EXPERIENCE WITH THE SAN ANTONIO REGION AND PAST PERFORMANCE WHEREAS ON THIS ONE THERE WASN'T, IF I READ THAT CORRECTLY. AND SO MY QUESTION IS JUST WHAT COUNTS FOR EXPERIENCE WITH THE SAN ANTONIO
REGION AND PAST PERFORMANCE. >> TWO POINT. ONE IS HAVE THEY DONE WORK FOR US IN THE PAST AND WHAT WAS THE QUALITY OF THEIR WORK, AND THE SECOND ONE IS EXPERIENCE WITH SAN ANTONIO DOESN'T MEAN THEY HAVE TO HAVE EXPERIENCE IN THE CITY OF SAN ANTONIO AS LONG AS THEY HAVE WORK ED IN COMMUNITY OF THE CIT. WE WANT THEM TO KNOW OUR CULTURE, CODE REQUIREMENT, AND OTHERS. I THINK SOMETIME THEY MAY NOT HAVE WORKED FOR US PARTICULAR BUT THEY HAVE DONE
WORK IN SAN ANTONIO. >> WHYTE: OKAY. ALL RIGHT. FAIR ENOUGH. THANKS.
>> CHAIR: ALL RIGHT. THIS ITEM WAS FOR BRIEFING ONLY. IF THERE ARE NO OTHER QUESTIONS THE NEXT MEETING FOR AUDIT COMMITTEE IS JANUARY 9TH, 2024. YOU GUYS HAVE A WONDERFUL -- YES.
>> SORRY. BEFORE WE CLOSE UP, FOR FUTURE MEETING, I WAS WONDERING -- AND I MENTION PD THIS TO THEED THIS TO THE CHAIR THE OTHER THE DAY IF IT WOULD BE POSSIBLE TO GET MAYBE A SHORT BRIEFING ON THE HIGH-PROFILE CONTRACT PROCESS -- YOU KNOW, LOOKING TO SEE IF WE CAN STREAMLINE SOME OF THAT AND IF -- JUST -- YOU KNOW, AGAIN, FOR ME BEING NEW, I HAVEN'T BEEN THROUGH A LOT OF THAT. I WOULD LOVE TO BE ABLE TO TAKE A LOOK AT THAT
HIGH-PROFILE PROCESS AND LEARN A LITTLE MORE ABOUT IT. >> CHAIR: BEN.
>> IF THAT'S SOMETHING YOU WOULD LIKE US TO BRING BACK IN JANUARY, WE CAN DO THAT. WE CAN GIVE YOU A QUICK OVERVIEW OF HOW THAT HAS CHANGED OVER THE PAST COUPLE OF YEARS AS WE HAVE TRIED TO STREAMLINE THE PROCESS MORE. IF YOU WANT WE CAN GIVE YOU A COUPLE OF OPTIONS TO CONSIDER IN TERMS OF WHERE WE MIGHT BE ABLE TO STREAMLINE THE PROCESS IS BIT.
>> I'LL BRING THAT UP WITH BEN AND TROY AND WE'LL HAVE SOMETHING ON THE AGENDA FOR THE
NEXT MEETING REGARDING THIS. BUT WE'LL TALK BEFORE THAT. >> (INDISCERNIBLE).
>> CHAIR: YES. WE MIGHT HAVE HAVE Y'ALL SEND SOMETHING AND MEET INDIVIDUALLY WITH OUR MEMBERS BEFORE WE PRESENT THAT. BUT WE'LL HAVE A PRESENTATION AND WE'LL SET THE AGENDA FOR JANUARY 9TH TO GET AN IDEA OF WHAT OUR HIGH PROFILE BIDS -- I KNOW YOU DID THE PRESENTATION WITH -- ALREADY WITH WHAT WE HAD COMING, AND MAYBE WE CAN TALK ON HOW WE BREAK THAT DOWN AND PUT IT IN CATEGORIES TO SEE DISTRICT WIDE OR LOCAL PREFERENCE, STATE. WE'LL HAVE THAT CONVERSATION.
ANY OTHER BUSINESS. >> IF THAT COULD INCLUDE WHAT QUALIFIES -- I KNOW THAT HAS
CHANGED OVER THE PAST COUPLE OF YEARS. THAT WOULD BE GREAT. >> CHAIR: YEAH. IT WILL INCLUDE ALL THAT. ANYTHING ELSE? ALL RIGHT. THE TIME IS NOW
10:47, AND THE MEETING IS NOW ADJOURNED. >> THANK YOU, CHAIR.
* This transcript was compiled from uncorrected Closed Captioning.