[00:00:04] >> VIAGRAN: THE TIME IS NOW 10:02 A.M. ON MAY 6, 2026 AND THE MEETING OF THE AUDIT COMMITTEE IS NOW CALLED TO ORDER. MADAM CLERK, PLEASE CALL THE ROLL. >> CLERK: MA'AM, WE HAVE A QUORUM. >> VIAGRAN: GREAT. I WILL BE ALLOWING THE MEMBER SPEAKERS TWO ROUNDS OF COMMENTS PER ITEM WITH FIVE MINUTES THE FIRST ROUND AND THREE MINUTES THE SECOND ROUND. [Approval of Minutes  ] FIRST ITEM ON THE AGENDA IS APPROVAL OF THE MINUTES. ARE THERE ANY CORRECTIONS TO THE MINUTES? CAN I GET A MOTION AND A SECOND TO APPROVE THE MINUTES? >> I'LL MAKE A MOTION. >> VIAGRAN: I HAVE A MOTION. DO I HAVE A SECOND? I HAVE A MOTION AND A SECOND. ALL IN FAVOR SAY AYE. ALL OPPOSED SAY NO. THE MOTION CARRIES. MADAM CLERK, ARE THERE ANY MEMBERS OF THE PUBLIC SIGNED UP TO SPEAK? >> CLERK: THERE ARE NOT, [CONSENT AGENDA  ] MA'AM. >> VIAGRAN: GREAT. WE HAVE TWO AUDIT REPORTS ON THE CONSENT AGENDA. ARE THERE ANY ITEMS ON THE CONSENT AGENDA THAT MEMBERS WISH TO PULL FOR INDIVIDUAL CONSIDERATION? OKAY. CAN I GET A MOTION AND A SECOND TO APPROVE THE BALANCE OF THE CONSENT AGENDA? I HAVE GOT A MOTION TO APPROVE. SECOND? I HAVE GOT A MOTION AND A SECOND. ALL THOSE IN FAVOR SAY AYE. ALL OPPOSED SAY NO. MOTION CARRIES. NOW WE HAVE OUR INDIVIDUAL ITEMS. WE HAVE TWO PRESOLICITATION AND ONE POST-SOLICITATION [Pre-Solicitation High Profile Briefings  ] BRIEFING. MADAM CLERK, PLEASE READ THE CAPTION FOR ITEM 4. >> CLERK: ITEM 4 IS A BRIEFING ON THE RELEASE OF A SOLICITATION TO PROVIDE THE SOLID WASTE MANAGEMENT DEPARTMENT WITH TWO CONTRACT OPTIONS. ONE, TRANSFER STATION HAULING SERVICES FOR AN ESTIMATED TOTAL VALUE OF $46 MILLION OR TWO, TRANSFER STATION OPERATIONS WITH HAULING SERVICES FOR AN ESTIMATED TOTAL VALUE OF $51 MILLION, RESPECTIVELY, FOR 10 YEARS WITH TWO ADDITIONAL THREE-YEAR OPTIONS TO RENEW. >> VIAGRAN: WE HAVE A PRESENTATION. THE FLOOR IS YOURS. >> GOOD MORNING. THANK YOU FOR YOUR TIME FOR THIS PRESOLICITATION BRIEFING TO GO OVER CONTRACT OPTIONS. AS PART OF MY INTRODUCTION I LIKE TO TELL A STORY ABOUT MYSELF. GROWING UP, MY MOM WAS FAIRLY STRICT. SHE WOULD TELL ME TO GET GOOD GRADES SO I COULD GET A SCHOLARSHIP AND GO TO COLLEGE. GETTING ALL AS WAS EXPECTED. AS WERE AVERAGE. GETTING A B WAS BELOW AVERAGE. GOD FORBID I GOT ANYTHING LOWER THAN A B. GETTING AN F PROBABLY MEANT FIND A NEW FAMILY. BEING A GOOD SON, I GOT GOOD GRADES, I GOT A BACHELOR'S DEGREE IN SOFTWARE ENGINEERING, MASTERS DEGREE IN INDUSTRIAL ENGINEERING. IRONIC THING, SHE ALSO SAID IF I DIDN'T STUDY HARD, I WOULD BECOME A GARBAGE MAN. SO HERE I AM, NICK GALUS, GARBAGE MAN FOR CITY OF SAN ANTONIO. WITH THAT, WE WILL GET ON WITH THE BRIEFING. THE SOLID WASTE MANAGEMENT DEPARTMENT SEEKS PROPOSALS FROM QUALIFIED FIRMS TO PROVIDE HAULING SERVICES OF MUNICIPAL SOLID WASTE FROM THE CITY-OWNED TRANSFER STATION TO DESIGNATED DISPOSAL FACILITIES OR, AND ANYWHERE IN BETWEEN, PROVIDE FULL SERVICE MANAGEMENT, OPERATION AND MAINTENANCE OF THE CITY-OWNED TRANSFER STATION TO DESIGNATED FACILITIES. THE SOLICITATION TYPE IS A REQUEST FOR PROPOSAL. THE PROPOSED TERM IS TEN YEARS WITH TWO THREE-YEAR RENEWALS. THE ESTIMATED VALUE ON AN ANNUAL BASIS RANGES FROM $2.9 TO $3.2 MILLION. OVER THE LIFE OF THE CONTRACT, THE VALUE IS -- RANGES FROM $46.4 TO $51.2 MILLION. THE FUNDING SOURCE WILL BE THE SOLID WASTE OPERATING FUND. THE PREVIOUS CONTRACT EXPIRED SEPTEMBER 30TH, 2025, AND CURRENTLY, THE SITE HAS BEEN OFFLINE WHILE IT'S BEEN UNDERGOING MUCH-NEEDED MAINTENANCE AND REPAIR. CODE 95896, AFFILIATED WITH WASTE MANAGEMENT SERVICES, HAS BEEN IDENTIFIED. THERE ARE CURRENTLY 37 VENDORS ON THE REGISTRY. WE WILL BE DOING SOME TARGETED OUTREACH ALONG WITH ADVERTISING THROUGH TVSA, THE C COSA BIDDING PAGE AS WELL AS REACHING OUT TO COUNTERPARTS TO SEE IF THERE'S ANY REGIONAL HAULER ONESER CONTRACTORS THAT WOULD BE INTERESTED IN THIS TYPE OF WORK U THE EVALUATION COMMITTEE WILL CONSIST OF MCCARY, VALENCIA, MYSELF, RAMIREZ, AND CASTILLO. FOR THE EVALUATION CRITERIA, WE HAVE ASSIGNED 40 POINTS FOR EXPERIENCE, BACKGROUND AND QUALIFICATIONS, ASSIGNED 40 POINTS FOR PROPOSED PLAN, 15 POINTS FOR PRICING, AND 5 POINTS FOR VETERAN-OWNED SMALL BUSINESS PREFERENCE. SORRY. WE WILL BE REQUIRING AUDITED [00:05:04] FINANCIAL STATEMENTS DUE TO THE NATURE OF THE TYPE OF WORK. AS A RESULT OF THE TYPE OF WORK, THE SBEDA PROGRAM DOES NOT APPLY. THIS IS THE TENTATIVE PROJECT TIMELINE. SO WE EXPECT THE RELEASE, THE RFP MAY 27. WE WILL HOLD A PRESUBMITTAL CONFERENCE JUNE 12TH. DEADLINES FOR QUESTIONS WILL BE JUNE 15TH WITH A DUE DATE OF JULY 13TH. THE EVALUATION COMMITTEE WILL CONVENE SOMETIME IN JULY-AUGUST AND WILL CONDUCT SOME NEGOTIATIONS IN AUGUST WITH A POST-SOLICITATION BRIEFING SOMETIME IN THE FIRST WEEK OF AUGUST AND THEN WE WILL TAKE IT TO COUNCIL CONSIDERATION SEPTEMBER, 2026. SO THAT CONCLUDES MY BRIEFING. I'M AVAILABLE FOR ANY QUESTIONS. >> VIAGRAN: THANK YOU, NICK. I'M EXCITED THAT THIS ONE IS COMING FORWARD BECAUSE WE HAVE HAD IN THE TIME I'VE BEEN HERE, WE HAVE HAD ISSUES IN TERMS OF, YOU KNOW, MAKING SURE THAT WE HAVE THE TRANSFER STATIONS AND WHERE ALL THIS GOES AND SOLID WASTE HAS BEEN REALLY GOOD AND REALLY FLEXIBLE IN TERMS OF HOW WE DO THIS AND HOW WE WORK WITH THE VENDORS, SO I THANK THE TEAM FOR THAT. AND AS WE MOVE FORWARD. DO WE HAVE LOCAL AND REGIONAL VENDORS, BECAUSE WE'RE GOING TO LOOK REGIONALLY, TOO, CORRECT? >> GALUS: ABSOLUTELY. YES. WE WILL REACH OUT TO SOME OF OUR COUNTERPARTS, CITY OF WACO RECENTLY DID AN RFP MAYBE TWO YEARS AGO. WE ARE GOING TO SEE HOW THEIR CONTRACTOR'S DOING AND CERTAINLY REACH OUT TO THEM ALONG WITH ANY OTHER TEXAS CITIES IN THE REGION, TRY TO GET AS MANY VENDORS AND CONTRACTORS TO APPLY. >> VIAGRAN: YEAH. I THINK ONE THING I'M INTERESTED AS WE LOOK AT THIS PRESOLICITATION IS REALLY LOOK AT THE TECHNOLOGY IN TERMS OF WHAT THEY USE, IN TERMS OF AS THEY KIND OF DO THE LOGISTICS OF HOW WE'RE GOING TO MOVE, WHAT'S COMING IN WHEN, WHEN OUR TRASH DAYS ARE AND WHEN WE HAVE THOSE SPECIAL, BECAUSE DISTRICT 3 HAS QUITE OFTEN A TRAILER EVENT AND MAKING SURE AS WE MOVE FORWARD, WE WILL SEE MORE OF THAT ADDED IN AND KIND OF SEE THE COMMUNITY WANT TO CLEAN UP MORE AS WE MOVE FORWARD. WANT TO MAKE SURE THEY CAN HANDLE THE LOGISTICS AND THINGS LIKE THAT AS WE DO THAT. SO THANK YOU. ANY OF YOU WHO HAVE BEEN TO TEXAS MUNICIPAL LEAGUE, THE SOLID WASTE DEPARTMENT AND THIS INDUSTRY IS ALWAYS THERE. THEY ARE VERY AWARE OF SAN ANTONIO AND WHAT WE DO AND THE GOOD WORK WE DO, BUT THEY ARE ALWAYS TRYING TO CONVINCE ME HEY, I'M THE ONE FOR YOU, AND I WAS LIKE I DON'T MAKE THOSE DECISIONS. I'M LOOKING FORWARD TO SEE ALL THOSE PEOPLE KIND OF APPLY AND SEE HOW THEY CAN BE PART OF THIS PROCESS. DO ANY OF MY MEMBERS HAVE ANY QUESTIONS? COMMENTS? YES. TRISHA? >> TAINO: HI, NICK. I THINK THIS IS THE FIRST PRESENTATION I HAVE SEEN YOU GIVE SINCE WE WENT TO COLLEGE TOGETHER. >> GALUS: SMALL WORLD. >> TAINO: VERY SMALL WORLD. ENGINEERING PROGRAM. AS YOU VET OTHER CITIES, LIKE CITIES, TO FIND WHAT THIS PROGRAM LOOKS LIKE AND FEELS LIKE, WHAT IS THE PRIORITY THING THAT YOU'RE LOOKING FOR, THAT SETS A VENDOR APART IN THIS SPACE? >> GALUS: SO YOU KNOW, BEING THAT WE GOT TO MOVE THE TRASH, WE CAN'T HAVE ANY DISRUPTION IN SERVICE, AND SO WE'VE GOT TO MAKE SURE THEY HAVE A GOOD TRACK RECORD AND MAKING SURE THEY CAN MEET THE DEMANDS AND SO HAVING THAT RELIABILITY, THAT TRACK RECORD, WILL BE A PRIORITY FOR US. WE ARE ALSO REACHING OUT TO CITY OF PHOENIX, THEY ARE ONE OF THE LARGER CITIES THAT'S COMPARABLE TO THE LEVEL OF OPERATION THAT WE HAVE, AND SO WE ARE ALSO HAVING A MEETING THIS WEEK WITH THEM, TO KIND OF SEE SOME OF THE PROS AND CONS BECAUSE THEY OPERATE THEIR TRANSFER STATION. RIGHT NOW, WE ARE KIND OF LOOKING AT DO WE WANT TO OPERATE IT, DO WE WANT TO HAVE THE CONTRACTOR OPERATE THE WHOLE THING, DO WE JUST WANT TO HAVE THEM DO A PIECE OF IT. WE'RE EXPLORING ALL THOSE OPTIONS. SO WE ARE GOING TO SELECT THE OPTION THAT BEST FITS OUR OPERATION AND BEST FITS THE INTERESTS OF SAN ANTONIO. >> TAINO: THANK YOU. >> VIAGRAN: ANY OTHER MEMBERS HAVE QUESTIONS, COMMENTS? THIS ITEM IS FOR BRIEFING ONLY. COUNCILWOMAN? >> GONZALEZ: I WANTED TO REITERATE OR ADD ON TO WHAT THE CHAIR SAID OF JUST TECHNOLOGY AND MAKING SURE WE'RE USING PROPER TECHNOLOGY. WE HAD A CLEAN-OUT EVENT IN DISTRICT 8 AND I WAS LOOKING IT UP, 500 POUNDS OF BATTERIES COLLECTED, 3,850 POUNDS OF ELECTRONIC WASTE. IT WAS A LOT. SO FOLKS ARE REALLY LOOKING AT THESE EVENTS, VERY POPULAR IN DISTRICT 8, I MUST SAY. SO YEAH. MAKING SURE THAT WHOEVER WE PICK IS REALLY SOLID ON THE TECHNOLOGY SIDE OF THINGS. >> GALUS: ABSOLUTELY. WITH MY BACKGROUND, I'M KIND OF, I'M A REAL STRONG PROPONENT OF LEVERAGING TECHNOLOGY. [00:10:02] WHATEVER STDECISION WE MAKE, WE WILL MAKE SURE IT'S GOING TO BE CUTTING EDGE. >> GONZALEZ: THANK YOU. >> VIAGRAN: ANY OTHER MEMBERS? THIS ITEM WAS FOR BRIEFING ONLY. NICK, WE LOOK FORWARD TO GETTING THE PRESENTATION AFTER THE SLIGSUSATION HAS GONE OUT. THANK YOU. >> GALUS: YES, MA'AM. THANK YOU. >> VIAGRAN: MADAM CLERK, PLEASE READ THE CAPTION FOR ITEM 4. >> CLERK: BRIEFING NUMBER -- ITEM NUMBER 5 IS A BRIEFING OF THE RELEASE OF A SOLICITATION FOR UP TO TWO CONTRACTS TO PROVIDE THE CENTER CITY DEVELOPMENT AND OPERATIONS DEPARTMENT WITH DOCKLESS VEHICLE SERVICES FOR AN ESTIMATED TOTAL VALUE OF $1,344,000 FOR TWO YEARS WITH TWO ONE-YEAR OPTIONS TO RENEW. >> VIAGRAN: WE HAVE A PRESENTATION? >> GOOD MORNING, CHAIR, COMMITTEE MEMBERS. NICK IS A HARD ACT TO FOLLOW. I DON'T HAVE A FUNNY STORY OF ME IN COLLEGE. ALTHOUGH THERE IS A FUNNY PICTURE OF ME IN COLLEGE. IT'S NOT ON THE POWER POINT. SORRY. YEAH. I WAS MUCH YOUNGER AND HAD MORE HAIR AND PROBABLY MORE HANDSOME BACK THEN. OKAY. MAYBE NEXT TIME I WILL THINK UP A FUNNY STORY. SO WE ARE SOLICITING AN RFP SEEKING TWO QUALIFIED VENDORS TO SUPPORT THE CITY'S DOCKLESS MOBILITY PROGRAM. EACH SELECTED VENDOR WILL BE REQUIRED TO SUPPLY 1,000 DOCKLESS VEHICLES FOR PUBLIC USE, SO THAT'S A TOTAL OF 2,000 BETWEEN THE TWO. THIS IS AN RFP. THE PROPOSED TERM IS TWO YEARS, WITH TWO ONE-YEAR RENEWAL OPTIONS. THE ESTIMATED VALUE IS $336,000 ANNUALLY, A TOTAL OVER FOUR YEARS WOULD BE $1.34 MILLION IN REVENUE. THE NET REVENUE GOES INTO THE GENERAL FUND. THAT CONTRACT, THE CURRENT CONTRACT EXPIRES ON SEPTEMBER 30TH OF THIS YEAR. JUST LIKE THE PREVIOUS SOLICITATION, WE HAVE IDENTIFIED A CODE THAT'S UNDER TRANSPORTATION SERVICES. THERE'S 32 VENDORS REGISTERED THERE WITH 223 VETERAN-OWNED SMALL BUSINESSES. SO WE WILL TARGET THOSE BUSINESSES THROUGH OUTREACH AS WELL AS ADVERTISING THROUGH TV, NEWSPAPER, ONLINE. THE EVALUATION VOTING MEMBERS INCLUDE SHANON MILLER, THE NEW CHIEF DOWNTOWN OFFICER, MYSELF, SEVERAL MEMBERS FROM MY STAFF, KATHERINE HERNANDEZ, TRANSPORTATION DIRECTOR, MELANIE HAWTHORNE, EXECUTIVE DIRECTOR FOR DISABILITY SA AND JAMES NORTE, CHIEF EXECUTIVE OFFICER AT SAGE. AS FAR AS EVALUATION CRITERIA, THERE'S 25 POINTS FOR EXPERIENCE, BACKGROUND. 50 POINTS FOR THE PROPOSED PLAN. 10 POINTS FOR PRICING. 10 POINTS FOR LOCAL PREFERENCE. AND THEN 5 POINTS FOR VETERAN-OWNED SMALL BUSINESS PREFERENCE PROGRAM. AS FAR AS THE TIMELINE, PLAN IS TO RELEASE THIS NEXT WEEK ON MAY 11TH. THERE WILL BE A PRESUBMITTAL CONFERENCE FOR ANYONE INTERESTED IN THIS ON MAY 26TH, THEN THE DEADLINE OR DUE DATE WOULD BE JULY 1ST OF THIS SUMMER. THEN WE WILL PROCEED TO THE EVALUATION PROCESS, COMING BACK TO THIS BODY FOR A POST-SOLICITATION BRIEFING ON SEPTEMBER 2ND, THEN MOVING ON TO CITY COUNCIL FOR CONSIDERATION ON SEPTEMBER 20TH. THAT'S IT. I'M HERE FOR ANY QUESTIONS. THANK YOU. >> VIAGRAN: THANK YOU, WHO CURRENTLY HAS THE CONTRACT? >> TWO COMPANIES. ONE IS VIO, THEY HAVE THE SIT-DOWN SCOOTERS, BLACK AND TURQUOISE COLOR, AND BIRD IS THE OTHER. >> VIAGRAN: ALRIGHT. YEAH. I THINK ANOTHER THING IS AS THE TECHNOLOGY CHANGES, AS THE KIND OF TECHNOLOGY CHANGES, JUST MAKING SURE THEY ARE ALLOWING, BECAUSE I HAVE SEEN SOME OF THE -- WHOEVER WE CHOOSE, MAKING SURE THAT IT'S KIND OF EASY TO NAVIGATE, BECAUSE I HAVE SEEN SOME RESIDENTS OR VISITORS TRY AND SPEND THE ENTIRE TEN MINUTES TRYING TO FIND WHAT THE APP IS AND HOW TO DOWNLOAD. JUST MAKE SURE THAT WE TAKE THAT INTO CONSIDERATION AND IF THEY HAVE A CAMPAIGN, IF IT'S GOING TO BE DIFFERENT, HOW WE GET THAT OUT TO THE COMMUNITY AND WORKING WITH VISIT SAN ANTONIO. I THINK ONCE WE MOVE TOWARDS THIS MODEL AND SCENE. THANK YOU FOR THE EFFORTS THERE. THE SIT-DOWN BIKES, I KNOW THERE'S TONS OF PEOPLE THAT ENJOY THEM AND GETTING AROUND ON THEM DOWNTOWN. >> AN IMPORTANT DECISION WITH THE EVALUATION COMMITTEE LAST TIME WAS THAT THERE WAS AN OPTION FOR A SIT-DOWN OPTION. YES, THIS INDUSTRY AS YOU KNOW HAS EVOLVED RAPIDLY AS FAR AS TECHNOLOGY'S CONCERNED SO WE'RE LOOKING FORWARD TO SEEING WHAT NEW OFFERS THERE ARE TO HELP MAKE IT A BETTER PROGRAM FOR EVERYBODY. [00:15:03] >> VIAGRAN: GREAT. DO I HAVE ANY MEMBERS THAT WOULD LIKE TO CHIME IN ON THIS ISSUE? NO? ALRIGHT. TRISHA? >> TAINO: I JUST HAVE ONE QUESTION. FOR SAFETY ISSUES, DOES THE RISK FALL TO THE CITY OR TO THE VENDOR? HOW IS THAT RISK SHARED? >> THE VENDOR. YEAH. THROUGH THE VENDOR. YES. >> TAINO: NO IMPLICATIONS TO US IF SOMEBODY DECIDES TO RENT THREE WHEN THERE SHOULD BE ONE? >> NO, MA'AM. >> TAINO: THANK YOU. >> VIAGRAN: ALRIGHT. [Post-Solicitation High Profile Briefings  ] THANK YOU. THIS ITEM WAS FOR BRIEFING SO WE WILL MOVE ON TO ITEM 6. MADAM CLERK, PLEASE READ THE CAPTION FOR ITEM 6. >> CLERK: ITEM 6 IS APPROVAL TO PROCEED WITH SCHEDULING ONE CONTRACT FOR CITY COUNCIL CONSIDERATION FOR THE CAPITAL DELIVERY DEPARTMENT TO PROVIDE CONSTRUCTION SERVICES FOR THE DISTRICT 1 PARKS AND MULTIGENERATIONAL RECREATIONAL THAT SILT, A 2022 BOND PROJECT LOCATED IN DISTRICT 1, FOR AN ESTIMATED TOTAL VALUE OF $5,694,000. >> VIAGRAN: MIKE, THE FLOOR IS YOURS. >> GOOD MORNING, MADAM CHAIR AND COMMITTEE MEMBERS. I'M MIKE SHANNON. I WILL JUST GO THROUGH A POST-SOLICITATION BRIEFING ON A PROJECT WE WOULD LIKE TO GET UNDER CONSTRUCTION. AS MENTIONED, WE SOLICITED FOR CONSTRUCTION FOR, IT'S A BOND PROJECT, 2022 BOND PROJECT, A NEW ADDITION AND RENOVATIONS AT THE WEST END SENIOR CENTER IN DISTRICT 1 TO REALLY CREATE, YOU KNOW, A GREAT MULTIGENERATIONAL FACILITY IN THIS AREA. IT'S A GREAT ENHANCEMENT TO THIS CURRENT FACILITY AND WE DID, LIKE I SAID, A SOLICITATION, FUNDED FROM THE BOND SO WITHIN OUR BUDGET. WE ARE PROPOSING A NEW CONTRACT TO BUILD THIS. WE ACTUALLY DID TWO ROUNDS OF SCORING AND THE FIRST ROUND, WE HAD SIX BIDDERS. WE EVALUATED ALL SIX BIDDERS. WE NARROWED THAT DOWN THROUGH THE SELECTION PROCESS AND AS AN RFCSP, WE HAD EXPERIENCE, QUALIFICATIONS, WHAT WAS THE PROJECT PLAN, DID THEY UNDERSTAND THAT, EXPERIENCE WITH PAST SAN ANTONIO PROJECTS. WE SCORED ALL THOSE. AS WE GOT DOWN TO A SHORT LIST OF TWO, WHICH THESE ARE THE SCORES FROM THAT INITIAL, AND THEN WE ACTUALLY DID INTERVIEWS WITH THE TWO TOP FIRMS AND AFTER THE INTERVIEWS, WE COMPLETED OUR SCORING AND THIS IS WHAT WE DID SCORE SO WE HAVE A VENDOR THERE THAT CLEARLY SCORED HIGHER THAT WE WOULD LIKE TO PROCEED WITH. THIS IS AN IMPORTANT PROJECT. I WILL JUST SAY IT'S A BOND PROJECT, IT'S LIKE I SAID A SINGLE STORY ADDITION TO THE FACILITY THAT'S THERE NOW. NEW WARMING KITCHEN, NEW MULTI-USE SPACES, HEALTH SCREENING FACILITIES, SO IT'S REALLY AN ENHANCEMENT TO THIS MULTIGENCENTER WE'RE CREATING. I WILL JUST REMIND, WE DID REACH OUT TO OVER 160 VENDORS, WE HAVE 17 OF THEM AT A PRESUBMITTAL CONFERENCE. SIX DID APPLY THROUGH THE PROCESS OR SUBMIT BIDS AND THERE WAS NO MATERIAL FINDINGS WHEN WE DID THE MINIMUM REVIEWS OR DUE DILIGENCE WITH OUR FINANCE TEAM. SO WITH THAT, WE PROPOSE TO MOVE FORWARD. THANK YOU. >> VIAGRAN: THANK YOU, MIKE. YOU KNOW, SENIOR CENTERS AND MULTI GENERATIONAL CENTERS ARE REALLY IMPORTANT AND I'M VERY EXCITED THAT WE'RE MOVING FORWARD WITH THIS PROJECT. THE ONE THING I DO WANT TO CONSIDER, BAAND BASED ON THE SCORES IT LOOKS LIKE VENDOR A DOES HAVE THE EXPERIENCE AND THE RIGHT PRICE PROPOSAL THAT WE NEED. AS WE MOVE FORWARD AND I THINK YOU KNOW THIS, FROM ME, AS THIS PROJECT IS CHANGE ORDERS. I'M VERY -- DON'T WANT TO SEE A LOT OF CHANGE ORDERS TO WHERE THE PRICE PROPOSAL LOOKED MORE LIKE VENDOR B THAN VENDOR A'S PRICE PROPOSAL. I THINK AS WE MOVE FORWARD, WE NEED TO TAKE THAT INTO CONSIDERATION. UNTIL WE GET THE NAMES, I WON'T KNOW FOR SURE BUT BASED ON WHAT WE HAVE HERE, I'M GLAD THAT WE GOT THIS WORK DONE AND I LOOK FORWARD FOR THIS COMING, BECAUSE NOT ONLY DOES IT HELP DISTRICT 1 BUT IT HELPS THE ENTIRE CITY OF SAN ANTONIO. DO ANY OF MY MEMBERS HAVE ANY COMMENTS? CAN I GET A MOTION? >> MOTION TO APPROVE. >> VIAGRAN: A SECOND? >> SO MOVED. >> VIAGRAN: WE HAVE A MOTION AND A SECOND. ALL THOSE IN FAVOR? ALL OPPOSED, SAY NO. MOTION CARRIES. >> SHANNON: THANK YOU. >> VIAGRAN: ALRIGHT. ITEM 7 IS A FINAL INTERNAL [Final Internal Audit Report  ] AUDIT REPORT. CAN WE GET THE STAFF PRESENTATION? [00:20:07] THE FLOOR IS YOURS. >> VARGAS: GOOD MORNING. MY NAME IS MICHAEL GUTIERREZ,S AUDIT MANAGER OVER THIS PROJECT. I WILL BE PRESENTING THE RESULTS. REPORT. ON PAGE 4 OF THE AUDIT REPORT, THERE'S A TABLE THAT DISPLAYS INFORMATION ABOUT PURCHASES MADE BY FIRE. THIS DATE HAS BEEN UPDATED BUT THE DATE IS NOT MATERIAL TO THE AUDIT OR THE AUDIT RESULTS. SO WHEN THE FINAL REPORT IS UPLOADED TO OUR WEBSITE, THE UPDATED DATA FROM THE TABLE WILL BE INCLUDED IN THE REPORT. LET ME MOVE FORWARD. SO THE OBJECTIVE OF THE AUDIT WAS MANAGED EFFECTIVELY AND PROPERLY ACCOUNTED FOR. THE FIRE DIVISIONS WE REVIEWED WERE THE SERVICE CENTER, THE ARSON BUREAU AND SPECIAL OPERATIONS. OVERALL, WE CONCLUDED THAT FIRE LACKS WRITTEN POLICIES AND PROCEDURES AS WELL AS CONTROLS TO ENSURE INVENTORY AND SUPPLIES ARE EFFECTIVELY MANAGED. IN ADDITION, THERE ARE INCONSISTENCIES IN THE DOCUMENTATION OF THE PROCESSES FOR INVENTORY MANAGEMENT. OUR FIRST RECOMMENDATION IS REGARDING INVENTORY PURCHASING AND RECEIVING. WE CONCLUDE THD THAT FIRE IS NOT PROPERLY APPROVING PURCHASES AND NOT VERIFYING THE ACCURACY OF THE INCOMING DELIVERIES. WE ALSO OBSERVED THAT DOCUMENT SUPPORT FOR RECEIVING THE INVENTORY SUCH AS VENDOR PACKING SLIPS ARE NOT CONSISTENTLY MAINTAINED. SO OUR RECOMMENDATION IS FOR FIRE TO ESTABLISH POLICIES AND PROCEDURES AS WELL AS CONTROLS FOR THE PROPER REVIEW, APPROVAL, RECONCILIATION AND RETENTION OF DOCUMENT SUPPORT SUCH AS PROCUREMENT REQUEST FORMS, PURCHASE ORDERS AND VENDOR PACKING SLIPS. OUR NEXT RECOMMENDATION IS REGARDING PHYSICAL INVENTORY. RECORDS FOR THE SERVICE CENTER WE FOUND WERE ACCURATE AND COMPLETE. HOWEVER, RECORDS FOR THE ARSON BUREAU AND SPECIAL OPERATIONS WERE NOT ACCURATE. OUR RECOMMENDATION IS FOR FIRE TO ESTABLISH POLICIES AND PROCEDURES AS WELL AS CONTROLS TO ENSURE INVENTORY RECORDS ARE ACCURATE AND MAINTAINED ADEQUATELY, AND ALSO RECOMMEND TO PERIODICALLY VALIDATE THE ACCURACY OF THOSE RECORDS. MOVING ON, WE HAVE OUR NEXT ONE IS ON INVENTORY DISTRIBUTION. THE SERVICE CENTER AND THE ARSON BUREAU ARE PROPERLY ISSUING INVENTORY AND EQUIPMENT TO THEIR TEAMS. HOWEVER, WE NOTED SPECIAL OPERATIONS HAS NOT PROPERLY DOCUMENTED THE DISTRIBUTION OF INVENTORY TO THEIR TEAMS. IN REGARDS TO INVENTORY, WE ALSO LOOKED AT WAS IT BEING PROPERLY DISPOSED OF WHEN NEEDED. DURING THE TIME SCOPE OF THE AUDIT AUDIT, THERE WERE NO INSTANCES WHERE FIRE HAD TO DISPOSE OF INVENTORY BUT WE DID NOTATE THAT THE DEPARTMENT DOES NOT HAVE WRITTEN PROCEDURES FOR THE DISPOSAL OF INVENTORY. OUR RECOMMENDATION IS FOR FIRE TO ESTABLISH POLICIES AND PROCEDURES AS WELL AS CONTROLS FOR THE PROPER DISTRIBUTION AND DISPOSAL OF INVENTORY TO INCLUDE RELEVANT DOCUMENTATION. OUR NEXT RECOMMENDATION IS FOR THE BURNETT STREET WAREHOUSE. WE CONCLUDED FIRE IS NOT PROPERLY DOCUMENTING AND TRACKING INVENTORY STORED AT THE WAREHOUSE TO INCLUDE INTAKE, STORAGE AND ISSUANCE. ON A QUICK NOTE ALSO, ASIDE FROM FIRE, OTHER CITY DEPARTMENTS ALSO STORE INVENTORY AT THIS LOCATION. OUR RECOMMENDATION IS FOR FIRE TO ESTABLISH POLICIES AND PROCEDURES AND CONTROLS FOR DOCUMENTING AND TRACKING ALL INVENTORY STORED AT THE WAREHOUSE, ONCE AGAIN, TO INCLUDE INTAKE STORAGE AND ISSUANCE, AND ALSO TO PERIODICALLY VALIDATE THE ACCURACY OF THOSE INVENTORY RECORDS. AND OUR FINAL RECOMMENDATION IS OVER SECURITY ACCESS. WE CONCLUDED KEY ACCESS TO THE SERVICE CENTER AND ARSON BUREAU ARE APPROPRIATE. HOWEVER, WITH THE ARSON BUREAU, THEY ARE NOT USING A KEY LOG TO TRACK WHICH KEYS ARE ASSIGNED TO WHICH INDIVIDUALS. THEY GIVE ACCESS TO SECURE AREAS. ALSO, THE ARSON BUREAU IS CHANGING COMBINATION LOCKS OVER LOCKERS WHENEVER THERE'S TURNOVER IN STAFF BUT THAT PROCESS IS NOT RECORDED. OUR RECOMMENDATION IS FOR FIRE TO ESTABLISH POLICIES AND PROCEDURES FOR MONITORING BOTH BADGE AND KEY ACCESS TO THESE SECURE AREAS. ALSO TO ESTABLISH A POLICY AND PROCEDURE FOR CHANGING THE LOCKS ON THOSE LOCKERS PERIODICALLY, AND LASTLY, TO ESTABLISH MONITORING CONTROLS TO ENSURE THESE NEW PROCEDURES ARE EXECUTED AS INTENDED. FIRE HAS AGREED WITH OUR RECOMMENDATIONS AND HAVE ALREADY CREATED AN ACTION PLAN WITH THE COMPLETION DATE OF JANUARY [00:25:04] PRESENTATION. FIRE IS HERE AVAILABLE TO ANSWER ANY QUESTIONS YOU MAY HAVE. THANK YOU. >> VIAGRAN: ALRIGHT. BEFORE WE ALLOW FIRE TO COME UP AND ANSWER QUESTIONS, WHICH I'M SURE SOME OF MY MEMBERS HAVE, WE DO NEED A MOTION AND A SECOND TO ACCEPT THE AUDIT SO WE MAY BEGIN DISCUSSION. >> MOTION MADE. >> VIAGRAN: I HAVE A MOTION. ALRIGHT. WE HAVE A MOTION AND A SECOND. WE MAY BEGIN DISCUSSION. REMEMBER, YOU CAN ADDRESS THE AUDIT OR FIRE IS HERE TO ADDRESS THE RECOMMENDATIONS THAT WERE MADE. WHO WOULD LIKE TO GO FIRST? COUNCIL MEMBER WHYTE? >> WHYTE: THANK YOU, CHAIR. TO OUR AUDIT FOLKS, THANK YOU FOR THE PRESENTATION AND FOR THE AUDIT. OBVIOUSLY, I THINK THERE'S, YOU KNOW, IT GENERATES SOME LEVEL OF CONCERN WITH ME WHEN WE SEE THESE KIND OF FINDINGS, BECAUSE IT ALWAYS GOES BACK TO PUBLIC DOLLARS AND RIGHT NOW, WE'RE ACTUALLY, I THINK THERE WAS A CCR PUT FORWARD BY COUNCIL MEMBER MCKEE-RODRIGUEZ LOOKING AT FIRE RESOURCES AND WHAT THEY NEED MOVING FORWARD, WHICH I THINK IS GOING TO BE A VERY, VERY VALUABLE EXERCISE, BUT WHEN WE DO SOMETHING LIKE THAT, WE ALSO HAVE TO MAKE SURE THAT THE RESOURCES THAT THEY HAVE ARE BEING USED PROPERLY AND I THINK AT LEAST HERE, WE HAVE A FINDING THAT THERE WAS SOME LACK OF INTERNAL CONTROLS TO MAKE SURE THAT WHAT WE'RE DOING AND THE RESOURCES THAT ARE BEING GIVEN AND DISTRIBUTED BY OUR FIRE FOLKS ARE BEING RECEIVED AND USED AS THEY SHOULD BE. SO I'M PLEASED THAT THE AUDIT FOUND THIS. I'M HAPPY THAT FIRE HAS ACCEPTED THE RECOMMENDATIONS, AND I GUESS THE COMPLETION DATE OF JANUARY 2026 MEANS THAT THESE NEW POLICIES AND PROCEDURES ARE IN PLACE AS WE SPEAK. >> YES, SIR, THEY HAVE ALL BEEN COMPLETED. POLICIES, PROCEDURES, TRAINING, EXECUTED, CHECKS AND BALANCES, WE HAVE COMPLETED IT FOR ALL DIVISIONS. >> WHYTE: LET ME ASK THIS NEXT QUESTION AND THEN GET YOU TO TELL ME A LITTLE BIT ABOUT WHAT KIND OF CHANGES WERE MADE, BUT WE HAVE BEEN HAVING A CONVERSATION AS A CITY GOVERNMENT RECENTLY, WHERE WE JUST HAD IT IN PUBLIC SAFETY ABOUT, YOU KNOW, MANUAL PAPER RECORDS VERSUS MOVING TO MORE ELECTRONIC ONLINE SORTS OF RECORDKEEPING AND THINGS LIKE THAT. AND SO DO YOU GUYS FEEL YOU HAVE THE RESOURCES YOU NEED TO ADEQUATELY TRACK THIS STUFF AND IMPLEMENT THE NEW I GUESS TRACKING SYSTEMS THAT YOU'RE PROCESS THAT WE PUT IN PLACE. WE DO HAVE STILL THE PAPER DOCUMENTS THAT WE KEEP ON FILE, BUT THEN IT IMMEDIATELY GOES INTO A DIGITAL FORM, EITHER EXCEL SPREADSHEET OR WE USE TEAMS AS WELL TO DO THAT. ONCE IT'S FILED, THEN WE HAVE CHECKS AND BALANCES, DEPENDING ON THE DIVISION, IT COULD BE MONTHLY FOR SERVICES, FOR EXAMPLE, WE SENT E-MAILS UP THE CHAIN OF COMMAND TO MYSELF OR A SUPERVISOR WITH STATUS UPDATES WITH THE WAREHOUSE, THE SEPARATE CHERRY STREET WAREHOUSE WHICH IS USED LESS FREQUENTLY. THAT'S BIANNUALLY. >> WHYTE: SO YOU HAVE THE RESOURCES YOU NEED TO BETTER KEEP TRACK OF THIS STUFF AND YOU FEEL LIKE YOU HAVE PUT INTO PLACE NOW A SYSTEM WHERE EACH OF THESE DIVISIONS IN THE FIRE DEPARTMENT WILL BE ABLE TO BETTER KEEP TRACK OF THEIR INVENTORY AND WHEN IT COMES IN AND HOW IT GETS DISTRIBUTED AND ALL OF THAT? >> YES, SIR. >> WHYTE: OKAY. ALRIGHT. WELL, THEN I THINK WE HAVE MADE SOME PROGRESS HERE. APPRECIATE THE AUDIT. APPRECIATE FIRE RESPONDING AS THEY HAVE. HOPEFULLY, THE NEXT TIME WE DO ANOTHER AUDIT THERE, WE WON'T SEE ANY OF THESE ISSUES. APPRECIATE IT. >> VIAGRAN: THANK YOU, COUNCIL MEMBER WHYTE. ANY OTHER QUESTIONS? TRISHA? >> TAINO: I HAVE ACTUALLY A COUPLE FOR BUDDY, THEN A COUPLE FOR YOU, IF THAT'S OKAY. YOU AND YOUR TEAM, BUDDY. FOR THE AUDIT, DO WE MEASURE, I KNOW FIRE HAS COME UP IN THE PAST WITH SIMILAR CONTROL GAPS AND WE HAVE LOOKED AT THOSE AND THEY HAVE WORKED TO CLOSE THEM. DO WE HAVE ANY METRICS AROUND HOW MANY STILL OPEN CORRECTIVE ACTIONS ARE -- WHETHER THEY ARE MINOR OR MAJOR, TO TRACK THE TREND OF CLOSURES TO THOSE THAT ARE OPEN FOR FIRE? DO WE HAVE THAT? >> I WANT TO SAY THAT WAS BACK IN FEBRUARY. I HAVE TO GO BACK AND LOOK. WE DO OUR FOLLOW-UP. WHEN WE DO OUR FOLLOW-UP ON THAT AUDIT COMMITTEE RECORD, ANYTHING THAT'S IN RED MEANS THAT IT WAS NOT IMPLEMENTED. I WOULD HAVE TO GO BACK AND [00:30:01] LOOK. I DON'T HAVE A RUNNING MATRIX. ANYTHING THAT'S IN YELLOW IS EITHER PENDING BECAUSE THEY HAD TO MOVE THE ESTIMATED TARGET DATE AND WE WEREN'T ABLE TO TEST, AND SOMETIMES YELLOW ALSO MEANS THAT WE'RE ALLOWING THAT PROCESS TO RUN TO TAKE A REPRESENTATIVE SAMPLE. WE DON'T WANT TO TAKE ONE OR TWO TRANSACTIONS AND TRY TO REACH A CONCLUSION. HOPEFULLY THAT ANSWERS YOUR QUESTION. >> TAINO: YEAH, THAT DOES. IF I COULD FOLLOW UP WITH YOU OFFLINE AND HAVE ACCESS TO THAT, THAT WOULD BE AWESOME. ANOTHER THING FOR YOUR TEAM, BUDDY, SO WE HAVE HEARD THIS IN THE PAST, WHERE FIRE HAS RELAYED IN THIS FORUM THEY COMPLETED THE ACTIONS, EVERYTHING'S DONE. AS PART OF THE AUDIT PROCESS, DO YOU, FOR LACK OF A BETTER TERM, GO BY MANAGEMENT'S WORD OR DO YOU ALSO ASSESS WHETHER BY ANONYMOUS SURVEY OR RANDOM SURVEY OF THE WORK FORCE THERE IN FIRE FOR THE ACCURACY OF THAT? >> VARGAS: WE ACTUALLY REVALIDATE. SO WHEN WE DO THE FOLLOW-UP STEPS, WE ARE RE-AUDITING THOSE STEPS. NOW, I'M NOT SURE WHAT AUDIT YOU'RE REFERRING TO BUT I CAN SPEAK TO BECAUSE IT'S IN PROGRESS, SO WHAT WE ALSO DO IS WE TAKE CONSIDERATION THE AUDITS THAT ARE COMPLETED AND POTENTIALLY DO A RE-AUDIT IF THERE ARE SIGNIFICANT ISSUES. THIS IS ONE WE WOULD CONSIDER RE-AUDITING INSTEAD OF JUST DOING THE FOLLOW-UP AND LOOK AT THE ENTIRE PROCESS. FIRE HAS COME UP IN THE PAST, WHEN IT CAME TO FLEET MAINTENANCE. THAT ONE IS A COMPLETE RE-AUDIT AND WE ARE DOING THAT AS WE SPEAK. RIGHT NOW. SO THOSE RESULTS WILL SHOW THE PROGRESS MADE AND/OR MAYBE POTENTIAL ISSUES THAT HAVEN'T BEEN COMPLETED, BECAUSE WE REVALIDATE, WE DON'T NECESSARILY TAKE THEIR WORD FOR IT, USING YOUR LANGUAGE. WE RECONFIRM, WE VALIDATE, RETEST, AND WE REACH CONCLUSIONS. >> TAINO: THANK YOU, BUDDY. ONE QUESTION FOR FIRE. AS YOU LOOK TO SEE THAT THESE CORRECTIVE ACTIONS NOT JUST ARE IMPLEMENTED BUT STICK, WHAT ARE SOME OF THE OUTCOME MILESTONES YOU LOOK AT TO MAKE SURE THAT CHANGE STICKS WITH YOUR WORKFORCE? >> RIGHT. WE THOUGHT ABOUT THAT WHEN WE RECONSTRUCTED OUR POLICIES AFTER THE AUDIT. YOU WILL FIND THAT THE POLICIES AT SERVICES, WE'RE KIND OF DISPERSED. WE HAVE OUR MAIN -- IT'S PROBABLY BETTER TO START WITH AN OVERVIEW OF HOW WE WORK. THE MAJORITY OF OUR INVENTORY'S AT THE SERVICE CENTER WHICH IS OFF CALLAHAN. THAT'S REALLY WHAT UNDERPINS MOST OF WHAT WE DO. SO THAT SENDS ALL YOUR SUPPLIES TO THE STATIONS. THESE ARE YOUR TYPICAL SUPPLIES THAT YOU HAVE AT YOUR OWN HOUSE, CLEANING SUPPLIES, SUPPLIES FOR E-MESH UNITS, TOOLS FOR THE FIRE TRUCKS. THAT'S OUR MAIN CORE INVENTORY PLACE. SO THAT POLICY IS MIRRORED NOW IN THE AUCTXILIARY WAREHOUSE AT CHERRY STREET AND THE SPECIAL OPERATIONS DIVISIONS AND ARSON. BY MAKING THEM SIMILAR AND THE PROCESSES SIMILAR, BECAUSE THERE IS SO MUCH UNILATERAL MOVEMENT IN THE FIRE DEPARTMENT, THAT HELPS WITH STANDARDIZING WHAT WE DO NOW. ON TOP OF THAT, WE HAVE CHECKS AND BALANCES WITH OUR DIRECT SUPERVISORS THROUGH OUR CHAIN OF COMMAND. WE HAVE SET SPECIFICALLY THROUGH SERVICES, WE HAVE SET E-MAILS THAT COME AT THE END OF THE MONTH UPDATING ALL THE INVENTORY. WE DO IT WITH THE APPARATUS AS WELL. SO THAT'S HOW WE KEEP THINGS ORGANIZED AND IN LINE. >> TAINO: THANK YOU. >> YES, MA'AM. >> VIAGRAN: ALRIGHT. COUNCIL MEMBER MEZA GONZALEZ? >> GONZALEZ: THANK YOU, CHAIR. JUST A COUPLE COMMENTS AND QUESTIONS. ON THE MONITORING SIDE, ARE THESE ACTIVE DUTY FIREFIGHTERS OR WHO IS DOING THE -- >> VARGAS: WHEN YOU SAY WHO IS KEEPING TRACK OF -- OKAY. YES. FOR THE MOST PART, IT'S ACTIVE DUTY FIREFIGHTERS IN A SUPERVISORY POSITION. THE ONE, THE WAREHOUSE, WHICH IS OFF CHERRY STREET, IS REFERRED TO AS BURNETT STREET WAREHOUSE, WE HAVE A LIGHT DUTY UNIFORM THERE DOING IT BUT MOST OF THE OTHER ONES ARE FULL-TIME DUTY UNIFORMED PERSONNEL. WE HAVE CIVILIANS IN SUPPORT. >> GONZALEZ: IS THERE I GUESS, WHEN YOU HAVE CIVILIAN OFFICERS DOING IT AND ACTIVE DUTY ON THE SUPPORT SIDE? DO YOU FLIP THAT WHERE THE CIVILIAN SIDE IS DOING THE MAJORITY OF THAT WORK? >> SO THERE'S MORE CIVILIANS IN SERVICES DOING THE WORK BUT AS FAR AS THE CHECKS AND BALANCES AND THE OVERSIGHT, IT'S UNIFORM. >> GONZALEZ: OKAY. AND I THINK OTHER COUNCIL MEMBERS HAVE SAID THIS, TOO, JUST ON THE TECHNOLOGY SIDE, MAKING SURE WE HAVE THE PROPER TECHNOLOGY FOR YOU GUYS TO DO YOUR JOB. I HAVEN'T HEARD SOMEONE SAY THEY USE EXCEL SHEETS IN A LONG TIME OR TEAMS FOR THAT MATTER. I WAS SURPRISED TO HEAR THAT RIGHT NOW. MAKING SURE WE HAVE THE RIGHT SYSTEMS IN PLACE FOR THAT [00:35:05] AMOUNT OF WORK. I USE AN EXCEL SHEET ON LIKE MY HOUSE BUDGET AND THAT'S TRICKY AT TIMES. SO I CAN'T IMAGINE FOR A DEPARTMENT OF THIS SIZE. >> SURE. YOU KNOW, THE SERVICE CENTER USES MUCH MORE ROBUST SYSTEM. THAT'S WHERE 90% PLUS OF OUR INVENTORY SITS. THE OTHER ONES, EXCEL AND TEAMS, THAT COMES FROM OUR SMALLERSPECOPSAND ARSON. RIGHT, WE PROBABLY NEED TO LOOK AT ADVANCING THAT AS WELL. >> GONZALEZ: THANK YOU SO MUCH. >> WHYTE: A QUICK QUESTION. BASED ON YOUR IMPLEMENTATION OF THE FIXES, WERE THERE ANY MAJOR FINDINGS THAT YOUR LEADERSHIP TEAM FOUND IN REGARDS TO MAYBE MISSING INVENTORY OR ANYTHING THAT CAUGHT YOUR EYES? >> I THINK THE ONE THING THAT SHOCKED US ALL WAS THE AMMUNITION AT THE CHERRY STREET WAREHOUSE. WE DIDN'T KNOW THE HISTORY OF WHERE THAT CAME FROM. SO THAT WAS PRETTY EYE-OPENING TO US THAT WE WEREN'T TRACKING PROPERLY. >> VIAGRAN: ALRIGHT. THANK YOU. WORKING FOR THE CITY AND FOR SAPD, WHICH IS ANOTHER FIRST RESPONDER DEPARTMENT, I UNDERSTAND THE -- JUST HOW DIFFICULT THIS IS AND THEN BEING ELECTED AND VISITING MY -- MAKING SURE I VISIT MY FIRE STATIONS. I HAVE TWO OF THE OLDEST, YOU KNOW, I THINK ONE OF THEM'S 21. IN TERMS OF THE INVENTORY, I DON'T EVEN KNOW WHERE THEY WOULD STORE THINGS. THEY'RE ON TOP OF EACH OTHER THERE IN SOME OF THEIR BUILDINGS. I GO OUT TO SOUTHTON AND THEY NEED LIKE FIRE ANT DISINFECTANT BECAUSE THEY'RE OUT IN THE COUNTRY. I UNDERSTAND, I KNEW THE PAST LEADERSHIP, THE CHIEF IS DOING A GREAT JOB AND YOU GUYS ARE TRANSITIONING THERE, BUT WE ARE, AS WE TIGHTEN UP THE BUDGET AND LOOK AT WHERE EVERYTHING IS, WE ARE ASKING WHERE THIS GOES AND I HAVE BEEN THERE WHERE A SUPERVISOR WILL MAKE THE DECISION AND JUST SAY OH, LET'S JUST SEND IT OVER THERE AND NOBODY TRACKS IT. SO I THINK IT'S REALLY IMPORTANT THAT WE CONTINUE TO DO THIS, THAT WE CONTINUE TO SEE IN A DEPARTMENT THIS SIZE, AND IN THE NUMBER OF SERVICES YOU PROVIDE, HIGH WATER RESCUES, THE BRUSH FIRE FOR THE COUNTY, THAT WE MAKE SURE THAT THIS DOESN'T BECOME OUR BIG ISSUE. THAT WE CAN FOCUS, WE CAN STREAMLINE THIS, GET THE TECHNOLOGY OR CRM OR WHATEVER WE NEED, TRAIN OUR FIREFIGHTERS ON IT OR WHOEVER IS GOING TO DO ADMINISTRATION AT THE STATIONS, AND JUST MOVE FORWARD WITH THAT. BUDDY, I THANK YOU FOR YOUR WORK AND MICHAEL, OF THE TEAM, FOR WHEN WE MOVE FORWARD, I HAVE BEEN HERE FOR FOUR YEARS SO I KNEW THERE WERE GOING TO BE SOME ISSUES, BECAUSE WE WERE REALLY FOCUSING ON OTHER THINGS WITHIN THE DEPARTMENT IN THE PAST LEADERSHIP. HERE WE ARE AND I EXPECT THE CHANGES TO HAPPEN AND I REALLY APPRECIATE THE THOUGHTFULNESS OF THIS COMMITTEE AND THE QUESTIONS THAT THEY HAVE AS WE MOVE FORWARD. WITH THAT, WE HAVE A MOTION AND A SECOND. IF THERE'S NO FURTHER DISCUSSION, WE WILL -- ALL THOSE IN FAVOR OF ACCEPTING THIS AUDIT, SAY AYE. ALL OPPOSED, SAY NO. MOTION CARRIES. I NEED TO STEP INTO EXECUTIVE SESSION WITH OUR COMMITTEE [Executive Session At any time during the meeting, the Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code.  ] SHORTLY. WITH LEGAL -- HOLD ON, LET ME SAY THE RIGHT WORDS. THE TIME IS NOW 10:41 A.M. AND THE AUDIT COMMITTEE WILL NOW MEET IN EXECUTIVE SESSION TO CONSULT WITH THE CITY ATTORNEY'S OFFICE CONCERNING ATTORNEY/CLIENT MATTERS UNDER CHAPTER 551 OF THE X >> VIAGRAN: THE TIME IS 10:48 A.M. THE AUDIT COMMITTEE WILL RECONVENE IN OPEN SESSION. NO OFFICIAL ACTION WAS TAKEN IN EXECUTIVE SESSION. THAT'S ALL THE BUSINESS FOR TODAY. THE TIME IS NOW 10:48 AND THE MEETING IS ADJOURNED. * This transcript was compiled from uncorrected Closed Captioning.