[00:00:06]
>> MAYOR JONES: GOOD MORNING. THE TIME IS NOW 10:04 ON WEDNESDAY, AUGUST 19, 2026, AND THE MEETING OF THE GOVERNANCE COMMITTEE IS NOW CALLED TO ORDER. MADAM CLERK, PLEASE CALL ROLL.
[Approval of Minutes ]
THANK YOU. FIRST ITEM ON THE AGENDA IS APPROVAL OF THE MINUTES.ARE THERE ANY CORRECTIONS TO THE MINUTES FROM LAST MONTH? GREAT.
IT IS THERE A MOTION AND A SECOND TO APPROVE THE MINUTES?
>> I MAKE A MOTION TO APPROVE. >> MAYOR JONES: THANK YOU.
WE HAVE A MOTION AND A SECOND TO APPROVE THE MINUTES.
MOTION CARRIES. THANKS. WE DON'T HAVE ANYBODY HERE
[Briefing and Possible Action on ]
FROM THE PUBLIC TO SPEAK. WE'LL MOVE ON TO THE ACTION ITEMS.MADAM CLERK, PLEASE READ THE CAPTION FOR ITEM 2. >> ITEM NUMBER 2 IS AN UPDATE FROM THE AD HOC COMMITTEE ON BOARDS RELATED TO COUNCIL CONSIDERATION REQUEST BY COUNCILMEMBER MARK WHYTE DISTRICT 10 ON THE AMENDMENT OF CHAPTER 2
OF THE CITY CODE. >> MAYOR JONES: IS THERE A PRESENTATION?
THANKS. >> GOVERNS COMMITTEE, MAY NAME IS DEBBIE AND I WAS STAFFING THE AD HOC COMMITTEE ON BOARDS THAT WAS CREATED UNDER THE CCR AND THE GOVERNANCE COMMITTEE. COUNCIL MEMBER WHYTE AMENDED THE CCR ON CHAPTER 2, WHICH WOULD BE ESTABLISHING A DEFINED REVIEW CYCLE FOR CITY BOARDS AND COMMISSIONS.
THE CCR TALKED ABOUT A COMMISSION ON THE CONSTITUENT REVIEW BOARD ON THE CITY CODE. THE CITY CODE CALLS FOR THE CITY CLERK TO MAINTAIN A LIST OF ALL CITY BOARDS AND THAT PERIODICALLY THE MAYOR WOULD APPOINT AN AD HOC COMMITTEE TO APPROVE ALL BOARDS. THIS WOULD BE A THREE-MEMBER AD HOC COMMITTEE OF MEMBERS OF THE CITY COUNCIL. AND THAT COMMITTEE WOULD REVIEW THE BOARDS AND THEN REFER BOARDS TO THE RESPECTIVE COUNCIL COMMITTEE HAVING OVERSIGHT OF THE BOARD AS SEEMED NECESSARY. -- DEEMED NECESSARY.
SO THE ISSUE FOR THE CCR WAS THAT COUNCIL CURRENTLY LACKED PREDICTABLE MECHANISM TO ASSESS WHETHER BOARDS AND COMMISSIONS WERE METED THEIR STATED OBJECTIVES.
IDENTIFY OPPORTUNITIES FOR CONSOLIDATION, MODERNIZATION OR IMPROVEED PERFORMANCE AND ENSURE EFFICIENT USE OF STAFF TIME AND CITY RESOURCE RESOURCES.
UNDER THE CCR REQUEST THERE IS AND HAS BEEN AN INVENTORY OF CITY-CREATED BOARDS THAT WAS PROVIDED TO THE AD HOC COMMITTEE. AND THE REQUEST WAS TO DEVELOP A STRUCTUREED REVIEW FRAMEWORK CONSISTENT WITH THE CITY CODE RESERVING THE MAYOR'S AUTHORITY WITH THE THE AD HOC COMMITTEE. THREE-YEAR INTERVALS, PUBLIC INPUT PROCESS AND OPTIONS FOR COUNCIL ACTION. AND THEN TO PILOT THE REVIEW FRAMEWORK. SO THE MAYOR APPOINTED THE THREE-MEMBER COUNCIL COMMITTEE ON BOARDS AND COMMISSIONS WITH THE COUNCILMEMBER MCKEE-RODRIGUEZ SERVING AS CHAIR AND COUNCILMEMBERS MEZA GONZÁLEZ AND MARK WHYTE AS THE OTHER TWO MEMBERS. THE FIRST MEETING WAS HELD AUGUST 3RD AND THE COMMITTEE ESTABLISHED A TWO- TWO-YEAR EVEN HAD BEEN NUMBER REVIEW CYCLE BEGINNING IN 2026, SO IT WOULD BE REVIEWED IN 2026, 2028, 2030.
THE COMMITTEE APPROVED A BOARD EVALUATION WORKSHEET THAT WOULD BE SENT TO ALL BOARD LIAISONS BY THE OFFICE OF THE CITY CLERK COMPILED AND REVIEWED BY THE CITY CLERK AND REVIEWED BY THE CITY ATTORNEY'S OFFICE. AND THEN ANOTHER MEETING WOULD BE HELD IN OCTOBER FOR THE COMMITTEE TO REVIEW THOSE EVALUATIONS AND RECOMMEND ANY BOARDS FOR REVIEW BY THEIR RESPECTIVE COUNCIL COMMITTEE.
THERE WERE UPDATES TO THE CITY CODE WHICH INSTEAD OF HAVING A PERIODIC REVIEW AND A PERIODIC AD HOC COMMITTEE THAT THE MAYOR WOULD ESTABLISH THAT IN JANUARY OF EVEN-NUMBERED HERE'S AND THAT COMMITTEE WOULD DO THIS PROCESS EVERY OTHER YEAR.
IN SUPPORT OF THE AD HOC COMMITTEE THE CITY CLERK WILL ALSO PROVIDE BOARD INFORMATION USING THE EVALUATION WORKSHEET THAT WAS APPROVED BY THE THE AD HOC COMMITTEE. THE CITY CLERK DOES NOT RECOMMEND ADDING THE ACTUAL WORKSHEET TO THE CODE, BUT JUST REFERENCING IT THAT WAY WAY.
IT LEAVES FLEXIBILITY FOR THE FUTURE OF WHAT THE COMMITTEE MIGHT NEED FOR THE EVALUATION. SO THE CITY CLERK RECOMMENDS THE GOVERNANCE COMMITTEE
[00:05:03]
SEND THE CITY CODE UPDATES TO A SESSION AND THEN WE WOULD HAVE FURTHER FOLLOW-UP FOLLOW-UPS FROM THE AD HOC COMMITTEE AS THEY MEET AGAIN AGAIN.THANK YOU. >> MAYOR JONES: THANKS, DEBBIE.
APPRECIATE THAT. A COUPLE OF POINTS OF CLARIFICATION ON THE EVAL.
AND I THINK AS THE CCR RIGHTLY POINTS OUT, I MEAN, THE CITY CODE, THE WORD IS PERIODICALLY. ERGO, THERE WASN'T A CONSISTENT REVIEW OF THOSE THINGS. SO THIS -- ALL THIS DOES THEN IS JUST SAY PERIODICALLY IS NOW GOING TO MEAN EVERY OTHER YEAR, ONE, CORRECT? AND THEN TWO, THE EVALUATION CRITERIA -- DO WE HAVE ANY MORE ON IS IT LITERALLY JUST WHAT YOU HAVE ON THIS SLIDE? WHAT EXACTLY WOULD BE ON THE WORKSHEET.
>> IT'S VERY SIMILAR SO WHAT WAS ON THE CCR. WHERE THEY -- WE WOULD LOOK AT THE MEETINGS. THE MEETING -- WHETHER THE BOARD MET AND WAS ESTABLISHING AND MEETING THEIR GOALS, SO WE WOULD LOOK AT THE BOARD REPORT.
THERE WOULD BE AN EVALUATION OF THE EFFICIENCY OF THE BOARD AND WHETHER THEY HAVE MADE DECISIONS. AND WHETHER THEY ALIGN WITH COUNCIL PRIORITIES THAT ARE CORRECT PRIORITIES OR WHETHER THEY NEEDED TO BE REVIEWED FOR ADJUSTMENTS BASED ON CHANGES IN COUNCIL PRIORITIES. SO IT WAS THOSE SORTS OF THINGS THAT WERE IN THE EVALUATION TOOL. AND I CAN SHARE THE EVALUATION TOOL WITH THE GOVERNANCE COMMITTEE IF YOU WOULD LIKE TO SEE THAT.
I CAN SHARE IT WITH THE ENTIRE COUNCIL IF YOU LIKE. >> MAYOR JONES: I THINK THAT WOULD BE HELPFUL. SOME OF THE CRITERIA SEEMED PRETTY OBVIOUS.
IS IT MEETING -- I'M NOT SURE THAT'S RIGHT. IS IT MEETING, IS IT EFFICIENT? WHO IS GOING TO DEFINE SUFFICIENT? IS IT MEETING COUNCIL PRIORITIES? WHO IS GOING TO DEFINE THAT?
>> SO THE PLAN IS FOR THE EVALUATION TOOL TO BE SENT TO THE BOARD LIAISON AND THAT THE BOARD LIAISON WOULD MEET WITH THE BOARD AND THE DEPARTMENT THAT OVER OVERSEES THAT BOARD AND THEY WOULD HAVE A JOINT EVALUATION AND THEN THEY WOULD SUBMIT THAT BACK. SO THE BOARD IS GOING TO DO A SELF-EVALUATION ESSENTIALLY AND BRING THAT BACK TO THE AD HOC COMMITTEE COMMITTEE.
>> MAYOR JONES: OKAY. IN PART THE COUNCIL MEMBERS CAN ALWAYS EVALUATE HOW WELL THAT COMMITTEE IS FUNCTIONING BASED ON THEIR APPOINTEES FEEDBACK AND WHO WHO -- THEY INITIALLY APPOINTED TO THE COMMISSION. HELP ME UNDERSTAND REAL QUICK BECAUSE I WANT TO MAKE SURE WE'RE PUTTING INTO EFFECT SOMETHING THAT WOULD BE MEANINGFUL, WHICH IS TWO EXACTLY IS GOING TO BE THE FINAL DETERMINATION OF WHETHER OR NOT THE COMMISSION IS MEETING ITS INTENT.
YOU WOULD HAVE A STAFF LIAISON SO A CITY STAFF PERSON COUPLEED WITH THE COMMITTEE IS GOING TO GRADE ITSELF ON HOW WELL THEY'RE DOING THE THING THAT THEY'VE
BEEN ASKED TO DO. >> THAT'S RIGHT. AND THEN THEY WOULD THEY WOULD REFERRED TO A COUNCIL COMMITTEE THAT OVERSEES THAT FUNCTION.
EVERY BOARD REPORTS TO A CITY COUNCIL COMMITTEE. IF THE AD HOC COMMITTEE FEELS THAT IT WARRANTS FURTHER REVIEW -- SO THE AD HOC COMMITTEE DOESN'T MAKE A DECISION, THEY JUST REFER TO EWDC OR PLANNING OR COMMUNITY HEALTH, THEY REFER TO THE BOARD THAT OVERSEES THAT FUNCTION AND THE BOARD WOULD CONDUCT A MORE THOROUGH REVIEW AND DETERMINE WHAT HAPPENS WITH THAT BOARD.
THEY MAY DECIDE TO DO NOTHING, THEY MAY MAKE RECOMMENDATIONS TO CHANGE, TO MERGE, TO SUNSET, BUT ANY FINAL DECISION WOULD BE MADE BY THE CITY COUNCIL AND NOT
BY COMMITTEE. >> MAYOR JONES: WHAT WOULD HAPPEN IN AN INSTANCE, AND COUNCILMEMBER MCKEE-RODRIGUEZ, PLEASE CHIME IN.
WHAT WOULD HAPPEN IF THE COMMITTEE THINKS THEY'RE ACTUALLY REFLECTING THE PERSPECTIVE OF THE COUNCILMEMBER WHO APPOINTED THEM AND THAT BEING DIFFERENT FROM THE ASSESSMENT OF THE STAFF PERSON?
>> FIRST OF ALL, MAYOR, I WANTED TO CLARIFY, I DON'T THINK IT'S EVER THE INTENT TO HAVE CITY STAFF EVALUATE THE EFFICIENCY OR EFFECTIVE EFFECTIVENESS OF A COMMITTEE COMMITTEE. I DON'T WANT TO DISAGREE WITH THE CITY CLERK THAT THEIR ROLE IS TO SUPPORT THE BOARD. THE LOGISTICS.
IT'S NOT THEIR ROLE TO EVALUATE HOW EFFICIENT THAT COMMITTEE IS OPERATING WHETHER THEY MEET COUNCIL PRIORITIES OR NOT. THAT IS NOT THEIR ROLE.
>> MAYOR JONES: THAT'S AN IMPORTANT DISTINCTION BECAUSE THOSE ARE LITERALLY
THE WORDS THAT SHE USED. >> I APOLOGIZE IF I WASN'T USING THE CORRECT WORDS.
MY INTENT WAS THAT THE BOARD LIAISON WOULD BE FILLING OUT THE FORM.
[00:10:09]
THE BOARD WOULD BE PROVIDING THE INPUT AND THE STAFF FACILITATEING.I APOLOGIZE IF I DIDN'T SAY THAT CORRECTLY AND IT CAUSED CONFUSION.
I THINK ANDY'S GOT IT ON THE RIGHT TRACK. THAT'S WHAT THE INTENT WAS THAT THE BOARD LIAISON WOULD BE THE FACILITATEOR OF COLLECTING THE DATA FROM THE BOARD AND THEN PROVIDING THAT INFORMATION BACK TO THE AD HOC COMMITTEE FOR THEIR FURTHER REVIEW. THE AD HOC COMMITTEE COULD DETERMINE WHETHER THERE NEEDS TO BE A FURTHER REVIEW BY A COUNCIL COMMITTEE OR JUST TO LEAVE IT ALONE.
>> MAYOR JONES: GO AHEAD, COUNCILMAN. >> MCKEE-RODRIGUEZ: JUST TO CLARIFY A LITTLE BIT IN THE DISCUSSION WE HAD AT THE AD HOC COMMITTEE LEVEL, THIS IS QUITE SIMPLE IN NATURE IN THAT THE GOAL IS ULTIMATELY TO DETERMINE DO WE HAVE TOO MANY BOARDS AND COMMISSIONS, ARE ANY OF THEM THERE JUST SYMBOLICALLY IN NATURE, HAVE SOME OF THEM OUTGROWN THEIR USEFULNESS, SPECIFICALLY SOME OF THOSE THAT MAY HAVE BEEN CONCEIVED IN THE EARLY 2000S AND THE CONTEXT IS VERY DIFFERENT NOW VERSUS THOSE THAT HAVE BEEN ESTABLISHED MORE RECENTLY AS A RESULT OF OUR PLANNING EFFORTS. SO THERE IS IN THE EVALUATION SHEET THREE OR FOUR PAGES OF CRITERIA AND OF QUALITATIVE AND QUANTITATIVE FEEDBACK THAT WE'RE LOOKING FOR BOTH ABOUT HOW FREQUENTLY ARE THEY MEETING, ARE THEY ABLE TO MAKE QUORUM, BUT BECAUSE EACH ONE OF THESE BOARDS AND COMMISSIONS IS TIED TO SOME SORT OF POLICY, WHETHER IT'S STATE STATUTE OR PROVISION OF THE CHARTER OR AN ORDINANCE, THEY HAVE A PURPOSE THAT WAS CLEARLY DEFINED AT ONE POINT.
SO THEY SHOULD BE ABLE TO EVALUATE ARE YOU MEETING YOUR STATED PURPOSE AND IS THAT PURPOSE STILL RELEVANT TO WHERE WE ARE TODAY. AND SO ULTIMATELY -- THERE'S SO MANY CHECKS AND BALANCES BETWEEN THE TIME THAT THE BOARD IS -- THE BOARD AND THE LIAISON ARE FILLING OUT THIS WORKSHEET TO THE TIME THAT IT GETS TO AD HOC COMMITTEE TO THE TIME IT GETS TO CITY COUNCIL TO THE TIME A CITY COUNCIL COMMITTEE TO THE TIME IT GETS TO THE FULL COUNCIL THAT THERE WILL BE DISCUSSION ON ALL OF THOSE THINGS, SO IT'S NOT UP TO ONE INDIVIDUAL PERSON OR TWO OR THREE TO DETERMINE IS THIS BOARD MEETING ITS PURPOSE? IT'S REALLY A MULTI-STEP APPROACH TO IT. I THINK THE BIGGEST THINGS THAT WE WOULD BE LOOKING AT IS, YOU KNOW, DO WE NEED THIS BOARD AND COMMISSION BASED OFF OF ALL OF THIS INFORMATION THAT WE'LL RECEIVE.
>> MAYOR JONES: IN THE IMPLEMENTATION I WANT TO MAKE SURE THAT WE'RE CLEAR BECAUSE THE QUESTION OF EVEN CAN YOU MAKE QUORUM, CAN YOU MAKE QUORUM IS NOT REFLECTIVE OF IS THE COMMISSION OR IS THE BODY NEEDED, IT'S MORE REFLECTIVE OF SOMEBODY'S ABILITY TO ATTEND A MEETING AND WHETHER THE COUNCIL PERSON HAS ADEQUATELY APPROPRIATELY SELECTED THE RIGHT PERSON FOR THAT.
SO IN THOSE INSTANCES IS THERE SOME -- HOW DID YOU ALL THINK ABOUT THOSE THINGS THINGS? AGAIN, BECAUSE NOT MEETING QUORUM DOES NOT MEAN THAT
THE MISSION OF THAT ENTITY IS STILL NOT APPROPRIATE. >> MCKEE-RODRIGUEZ: EXACTLY. THAT'S ONE OF THE METRICS, RIGHT? I THINK REALLY THE VALUE NOW IN ESTABLISHING THIS AD HOC COMMITTEE AND CHANGING THE POLICY SO WE'RE REQUIRED TO MEET EVERY TWO YEARS IS THAT WE AS A COUNCIL HAVE NOT BEEN HISTORICALLY AS ENGAGED AT THIS LEVEL IN THE -- IN THE ACTIONS OF -- I WON'T
SAY THE ACTIONS. >> MAYOR JONES: YOU MEAN ABSENT APPOINTING PEOPLE TO THEM. MEXICO EXACTLY. EVEN THEN YOU CAN MAKE AN APPOINTMENT, I COULD HAVE MADE AN APPOINTMENT IN 2021, THAT PERSON COULD BE IN HOLD HOLDOVER STATUS UNTIL I LEAVE OFFICE IF I DIDN'T RE REAPPOINT THEM.
SO I COULD AS A COUNCIL PERSON BE VERY HANDS OFF ON THAT COMMISSION.
EVEN IF I MAKE AN APPOINTMENT A MONTH AGO I COULD STILL BE HANDS OFF FOR THE REST OF MY TENURE. ON I THINK THE QUESTION IS IF THERE IS AN ISSUE WITH QUORUM, WHAT ARE THEIR ACTIONS THAT THE BOARD OR COMMISSION SHOULD HAVE BEEN MAKING THAT COULD HAVE REVISED COUNCIL AND ACTIONS AND COULD HAVE PROGRESSED US AS A CITY OR LED US TO A POINT. AND IF THEY DIDN'T, IS IT NEEDED? IF THERE'S FIVE OR SIX COUNCIL MEMBERS WHO ARE NOT APPOINTED PEOPLE AND FOLKS ARE NOT SHOWING UP TO THIS MEETING BECAUSE THEY DON'T FIND VALUE IN IT OR THERE'S NOT ENOUGH PEOPLE WHO WILL APPLY TO SERVE ON THEM IS THAT BOARD OR COMMISSION NEEDED OR DO WE RECONSTITUTE IT SO WE CAN REACH THAT
PURPOSE, BUT THROUGH SOME OTHER MEANS. >> MAYOR JONES: THE CHAIRS ARE APPOINTED BY THE MEMBERS THEMSELVES, SO IF THOSE FOLKS THINK THEY ARE MEETING THE INTENT AND HOW DID YOU ALL THINK ABOUT IF DIFFERENT APPOINTEES FEEL LIKE THEY'RE --
[00:15:03]
WORTHWHILE, PROVIDING A PURPOSE, BUT OTHER MEMBERS OF THAT SAME COMMISSION DID NOT? IF PEOPLE ON THE BODY HAD DIFFERENT UNDERSTANDINGS OF HOW WELL THEY WERE ACCOMPLISHING WHAT THEY WERE ASKED TO DO, HOW DID YOU ALL --INTO YOUR SCORING EXERCISE? MEXICO I THINK? >> MCKEE-RODRIGUEZ: SO A LOT OF THAT IS QUANTITATIVE. SO I HAVE A FEELING THAT MOST FOLKS WHO ARE ON -- MOST APPOINTEES WHO SERVE ON A BOARD OR COMMISSION, IF THEY MEET REGULARLY THEY PROBABLY FIND SOME VALUE IN IT. SO YOU'RE NOT GOING TO HEAR A BUNCH OF COMMISSIONS SAY OH, THERE'S NO VALUE IN THE WORK THAT WE DO OR ELSE THEY WOULDN'T BE SHOWING UP EVERYDAY. THERE'S GOING TO BE FOLKS WHO MAYBE THEY'RE ON THE LOSING SIDE OF VOTES WITHIN THAT BOARD OR COMMISSION SO THEY FIND EVEN THOUGH THEY HAVE NOT INDIVIDUALLY FULFILLED THEIR PURPOSE INTO WHY THEY WERE APPOINTED OR WHY THEY ORIGINALLY APPLIED AND THEY MIGHT NOT BE ACHIEVING THE OUTCOMES THAT THEY WANT, THAT'S SOMETHING THAT THE ENTIRE BOARD WILL HERE HEAR AND BE ABLE TO PROVIDE FEEDBACK ON.
THAT'S SOMETHING THE STAFF WILL HEAR. THAT'S SOMETHING THE AD HOC COMMITTEE WILL HEAR, SOMETHING THE COUNCIL COMMITTEE WILL HERE.
SO THERE'S SO MANY CHECKS AND BALANCES THAT EVERYONE IS GOING TO HAVE THIS TO MAKE THAT DETERMINATION ULTIMATELY ON WHAT IS THIS FEEDBACK AND WHAT DOES IT
ACTUALLY MEAN. >> MAYOR JONES: WHAT I DON'T WANT TO DO IS KIND OF MUDDY TWO POTENTIAL THINGS AND HOW DOES THIS PROCESS AND HOW WELL IS IT INFORMING OUR ACTIONS AS A COUNCIL. THOSE ARE TWO DIFFERENT THINGS.
THEY'RE RELATED BUT THEY'RE TWO DIFFERENT THINGS. SO I WOULDN'T WANT AN ENTITY TO BE UNDERSTOOD AS NOT EFFECTIVE BECAUSE MAYBE -- YOU'VE GOT FOLKS ON THERE, MAYBE IT'S THE FIRST COMMITTEE THEY EVER SERVED ON.
THERE'S THE ADMINISTRATIVE PIECE OF IT THAT MAY BE SOMETHING THAT NEEDS TO BE ADDRESSED, THAT'S CERTAINLY THE CITY CLERK CAN HELP WITH WITH.
SO THOSE ARE I THINK TWO SEPARATE THINGS. IN GENERAL MAKING SURE THAT THEY ARE BEST INFORMING THE BODY, I'M WITH YOU ON THAT. I WANT TO MAKE SURE THAT ESPECIALLY WHEN YOU'RE TALKING ABOUT EVAL CRITERIA ABOUT HOW WELL THEY'RE WORKING, ESPECIALLY IN LIGHT OF THE JUDGMENT OF THE COUNCIL MEMBERS THAT APPOINTED THEM TO THOSE THINGS AND I'M ASSUMEING ENGAGEMENT THAT THE COUNCIL MEMBERS ARE HAVING WITH THOSE MEMBERS IS NOT SOMEHOW NOT REFLECTED THEN IN HOW
THAT COMMITTEE IS BEING SCORED, RIGHT? >> MCKEE-RODRIGUEZ: I'LL USE AN EXAMPLE. ANY OF OUR SUSTAINABILITY- SUSTAINABILITY-FOCUSED BOARDS AND COMMISSIONS, COULD ANY OF THEM BE COMBINED? THAT'S NOT THE POINT I WAS GOING TO MAKE. THE POINT I'M GOING TO MAKE IS WE WOULD NOT NECESSARILY SAY, HEY, YOU ARE -- EVEN THOUGH YOU AS A BOARD ARE MEETING AND PROVIDING FEEDBACK, THE CITY IS NOT ACHIEVING OUR SUSTAINABILITY GOALS BECAUSE OF XYZ CONTEXT THAT WE LIVE IN ESPECIALLY AS WE NAVIGATE BUDGET CUTS.
SO THERE ARE CERTAIN THINGS THAT I'M GOING TO HOLD THESE BOARDS AND COMMISSIONS ACCOUNTABLE FOR. SO I AM CONFIDENT IN THE CRITERIA THAT'S BEEN LAID OUT THAT COUNCIL WILL MAKE AN INFORMED DECISION. ALSO THOUGH IT MAY BE THE INTENTION OF A COUPLE OF COUNCIL MEMBERS OR A FEW COUNCIL MEMBERS TO ASSET AS MANY BOARDS AND COMMISSIONS AS THEY POSSIBLY CAN, I DON'T SEE THAT BEING THE REALITY AND I DON'T SEE THAT BEING THE GOAL OF THE VAST MAJORITY OF COUNCIL MEMBERS.
WE DO WANT THEM TO BE AS EFFECTIVE AS POSSIBLE, BUT ULTIMATELY I GUESS WHAT WOULD YOU WANT TO SEE DONE DIFFERENTLY TO, I GUESS, MITIGATE THE ISSUES WE HAVE.
>> MAYOR JONES: I THINK A FREQUENCY THAT IS DID DICTATED, EVERY OTHER YEAR, SOME OF THE THINGS I'VE HEARD IN TERMS OF MEETINGS NOT MAKING QUORUM.
I'LL BE HONEST WITH YOU, I DON'T KNOW THE 101 THAT NEW MEMBERS GET IN HEY, THIS IS WHAT'S EXPECTED OF YOU AS AN APPOINT APPOINTEE TO THIS HINGE.
IF ORIENTATION WOULD BE HELPFUL TO THEM. FOR EXAMPLE, SOME FOLKS BEING ABLE TO PARTICIPATE VIRTUALLY, SOME FOLKS ARE NOT EVEN AWARE THAT WAS AN OPTION IN CERTAIN CASES. IF THERE ARE WAYS IN WHICH ATTENDANCE CAN BE ADDRESSED THROUGH SOME OF THOSE OPTIONS AND MAKING SURE EVERYONE IS SUPER CLEAR ON THE WAYSS IN WHICH YOU CAN PARTICIPATE, THEN I THINK THAT'S HELPFUL.
I WOULD LIKE TO SEE THAT FULL LI FLESHED OUT. IF YOU HAVE A COPY OF IT
THAT WOULD BE HELPFUL BEFORE WE PUSH THIS TO A SESSION. >> MA'AM, IF I MAY, THE -- ALL BOARD MEMBERS ARE REQUIRED TO TAKE A MUNICIPAL LEADERSHIP INSTITUTE TRAINING. THE CURRENT CODE SAYS, AND I'M GOING TO -- I'M DEFERRING TO OUR ATTORNEYS HERE. THE CURRENT CODE I BELIEVE SAYS THAT THEY HAVE TO TAKE IT WITHIN THE FIRST YEAR OF BEING APPOINTED.
WE HAVE MOVED FROM AN IN-PERSON TRAINING THAT WAS ONLY OFFERED ONCE A YEAR
[00:20:01]
MANY YEARS AGO TO AN ONLINE TRAINING, IT'S SEVEN MODULES MODULES.THE CITY CLERK RECOMMENDS THAT THEY TAKE THAT WITHIN 90 DAYS OF BEING APPOINTED.
IT IS SOMETHING THE COUNCIL COULD CONSIDER UPDATEING IN THE CODE TO SHORTEN THAT TIMELINE. WE'RE PUSHING FOR 90 DAYS BUT I THINK THE CODE STILL SAYS A YEAR. WE COULD RECOMMEND A CHANGE TO THAT SO THAT BOARD
MEMBERS ARE -- >> MAYOR JONES: IS IT 90 DAYS OR A YEAR?
>> THE ONLINE WEBSITE SAYS 90 DAYS. I'M LOOKING AT THE CODE.
SORRY. >> THE CITY CLERK'S WEBSITE, WHICH CONTAINS THE SEVEN MODULES THAT BOARDS AND COMMISSIONS ARE REQUIRED TO TAKE, SAYS 90 DAYS. I'LL
LOOK UP THE CITY CODE PROVISIONS RIGHT NOW. >> RIGHT.
SO WE'VE ENCOURAGED THEM TO DO IT IN 90 DAYS. >> MAYOR JONES: SO
ENCOURAGED. SO THEY DON'T HAVE TO DO IT. >> RIGHT.
I BELIEVE THAT THE CODE, AND CAM WILL LOOK THIS UP, CURRENTLY SAYS IN A YEAR.
SO THAT'S SOMETHING WE COULD RECOMMEND. IT'S THE FIRST YEAR.
SO THE CODE IS NOT CONSISTENT WITH WHAT WE'RE ASKING THEM TO DO, BUT WE CAN'T REMOVE THEM FROM A BOARD IF WE DON'T MEET THE REQUIREMENTS -- IF THEY DON'T MEET THE REQUEST OF THE 90 DAYS, BUT THEY DO IT WITHIN A YEAR THEN THEY COULD BE REMOVED. SO THE CITY CLERK WOULD RECOMMEND THAT WE MATCH TO THE 90 DAYS BECAUSE IT'S IMPORTANT THAT BOARD MEMBERS KNOW HOW TO -- WHAT THEY'RE SUPPOSED TO BE DOING, WHAT THEIR EXPECTATIONS ARE. SO IT COVERS THE CITY CODE, IT COVERS HOW TO BE IN A MEETING, HOW TO PARTICIPATE IN A MEETING, ALL OF THOSE KIND OF BASIC THINGS. AND ONCE THEY'VE TAKEN IT, THEY DON'T HAVE TO TAKE IT AGAIN. BUT THEY JUST HAVE TO TAKE IT THE FIRST TIME.
SO IF THEY SERVE ON ANOTHER BOARD AND THEY'VE ALREADY TAKEN IT, THEY DON'T HAVE TO
RETAKE THAT COURSE. >> MAYOR JONES: THAT MAY ACTUALLY GO A LONG WAY TO HELP SOME OF THE THINGS THAT WE'RE DISCUSSING HERE. I'M SURE IT DOESN'T ADDRESS EVERYTHING, BUT JUST KIND OF THE PROCESS OF IT, THE PROTOCOL OF IT WOULD BE
HELPFUL. DO YOU HAVE SOMETHING? >> I WOULD JUST ADD THAT MANY BOARDS BEYOND THE CLERK'S TRAINING MODULES THAT EXIST ONLINE HAVE AN AN ATTENTIVE ROMP SORT OF RAMP UP EACH NUMBER OF THE BOARD. I'VE WORKED INTENSELY WITH THE MLK BOARD FOR YEARS. IT'S ALMOST LIKE A BOOT CAMP SITUATION WHERE WE GO THROUGH THIS IS WHAT WE'RE WORKING ON, THIS IS WHAT'S HAPPENED IN THE PAST.
BRING THEM UP TO SPEED WHAT'S HAPPENED IN THEIR ROLES.
IN SOME BOARDS THERE'S A PARTICULAR ROLES BASED ON WHAT THEIR WORKING ON.
HELP THEM UNDERSTAND THAT. THERE'S LOTS OF THINGS HAPPENING OUTSIDE OF THE
CODE, I JUST WANTED TO POINT OUT. >> MCKEE-RODRIGUEZ: DEBBIE DEBBIE, HAVE THE COMMISSIONS RECEIVED THE EVALUATION? HAVE ANY OF THEM STARTED ON
IT. >> JOHN? WE RECEIVED SIX ALREADY BACK
BACK? >> MCKEE-RODRIGUEZ: THEN I GUESS WHAT I WOULD OFFER AS COMPROMISE, AND SO WHAT THIS WOULD BE DOING AND SENDING TO A SESSION IS NOT THE WORKSHEET ITSELF, IT'S JUST THESE CODE AMENDMENTS. AND MY UNDERSTANDING IS THAT THE WORKSHEET IS NOT TIED TO THE CODE, IT'S SOMETHING THAT CAN EVOLVE AND CAN
CHANGE OVER TIME. >> CORRECT. >> MCKEE-RODRIGUEZ: BASED ON THE FACT THAT THE COMMITTEES ARE ALREADY SORT OF WORKING ON THIS, WHAT I WOULD LIKE -- WE'VE GIVEN THEM A TWO-MONTH TIME FRAME TO COMPLETE THEM.
WHAT I WOULD LIKE IF WE COULD -- NOT TO COMPLETE THEM.
A MONTH TO COMPLETE THEM AND A MONTH WE'LL MEET AS A COMMITTEE AFTER THE REPORTS HAVE BEEN COMPILED, I WOULD ASK THAT WE DO SEND THIS TO A SESSION SO WE CAN TAKE ANY ACTION THAT WE NEED TO AFTER WE'VE RECEIVED THE RESULTS. I'D BE HAPPY TO MEET WITH YOU TO DISCUSS THEM SO BEFORE THE AD HOC COMMITTEE MEETS PROVIDE MY FEEDBACK THAT YOU CAN AND WE'LL TAKE THAT INTO ACCOUNT WHEN WE'RE ULTIMATELY DOING THE WORK THAT WAS ASSIGNED BY THE AD HOC COMMITTEE. AND THEN IF IT SEEMS AS THOUGH IT'S CLIENTSS ARE ODD TO US, THEN MAYBE WE RE REEVALUATE.
IF NOT WE PROVIDE AS SCHEDULED AND WE SEND THE RECOMMENDED COMMITTEES TO--
THE RECOMMENDED COMMISSIONS TO THE COMMITTEE. >> MAYOR JONES:
COUNCILWOMAN? >> I DO AGREE WITH THE CYCLE CYCLE.
I THINK WE DO NEED TO EVALUATE -- I DON'T WANT TO GET -- IDO NOT WANT TO GET COMMITTEE-SPECIFIC, BUT I WILL BECAUSE I THINK THAT'S WHERE WE HEAR.
THERE WERE A LOT OF SA TOMORROW COMMITTEES THAT THEN MORPHED INTO OTHER COMMITTEES THAT HAVEN'T HAD HAD -- IT'S BEEN REALLY HARD FOR ME TO HAVE SOMEONE CONSISTENTLY BE ON THAT COMMITTEE. ONE IN PARTICULAR IS THE HEALTH FAMILY WELL-BEING BECAUSE I THINK THAT HAS CHANGED POST-PANDEMIC IN
[00:25:08]
TERMS OF HOW WE LOOK AT VACCINATIONS, HOW WE LOOK AT DISEASES, HOW WE LOOK AT HEALTH. SO THERE ARE SOME THAT I THINK COULD BE MORPHED INTO OTHERS OR SUNSET. AND I APPRECIATE THE WORK OF THE AD HOC COMMITTEE.THE OTHER IS AN EVALUATION PIECE BECAUSE I THINK OF THE SMALL BUSINESS ADVISORY COMMITTEE, THAT WAS ONE WHERE WE KIND OF -- THE COMMITTEE ITSELF AS THE APPOINTEES WENT, THEY WERE LIKE IN THREE DIFFERENT DIRECTIONS AND I HEARD A LOT FROM THEIR LEADERSHIP IF WE COULD JUST DO THIS. WE HAD A LOT OF RESIGNATIONS RESIGNATIONS, THINGS LIKE THAT. I THINK IT'S IMPORTANT TO EVALUATE THE COMMITTEES THAT DO TEND TO LEAD TO PEOPLE RUNNING FOR OFFICE.
AND WE KNOW THAT'S PLANNING AND ZONING, WHAT WE'VE SEEN. AND I THINK THERE'S SOME OTHERS. I THINK THE GREAT EXAMPLE OF HOW A COMMITTEE CAN PIVOT AND GET INPUT IS THE MAYOR'S COMMISSION ON THE STATUS OF WOMEN.
THEY CONTINUALLY ASK FOR A GREATER ROLE IN TERMS OF HELPING AND THINGS THEY CAN DO. I DO APPRECIATE THE SURVEY AS WE MOVE FORWARD.
SO WHATEVER COMPROMISE WE CAN COME TO TODAY THAT THE AUTHOR OF THIS CCR WANTS TO DO, I AM FOR THAT BECAUSE I THINK WE DO NEED TO KIND OF PIVOT.
THE ONE QUESTION I HAVE FOR YOU, ANDY, AND I KNOW COUNCIL ROCHA GARCIA AND I DID THIS SPECIFICALLY IS WE CAN STILL GET TOGETHER OUR OWN KIND OF DISTRICT 3 SPECIFIC COMMITTEE THAT'S KIND OF BASED ON A CITY COMMITTEE, BUT THEY JUST
ADVISE THE COUNCIL PERSON, CORRECT? >> THAT'S CORRECT, COUNCILWOMAN. IT'S MORE LIKE AN AD HOC ADVISORY COMMITTEE.
>> VIAGRAN: YEAH. THAT HAS ALSO SOMETIMES OUR ISSUES AND EVEN SOMETIMES I HAVE SOME RESIDENTSS FROM DISTRICT 2 COME IN AND THE STREETS -- THE CONSTRUCTION, NEW BRAUNFELS, GOLIAD THAT WE HAD, WE HAD TO BRING SMALL BUSINESSES IN TO GET THEIR INPUT.
SO AS LONG AS WE STILL HAVE THE ABILITY TO DO THAT, I THINK THIS REVIEW FITS IN LINE WITH WHAT WE NEED TO DO DO. AND WHAT I WOULD LIKE TO SEE IN THAT A SESSION PRESENTATION IS HOW THIS ALIGNS WITH UDC, JOHN, BECAUSE I DON'T KNOW THAT WE WANT IT ALL GOING AT THE SAME TIME.
UDC REVIEW AND THAT. AND IF IT IS GOING AT THE SAME TIME THAT WE PLAN THAT
ACCORDINGLY. THANK YOU. >> MAYOR JONES: COUNCILWOMAN, I WANT TO MAKE SURE THAT WE'RE CLEAR, ON THE GUIDANCE THAT WE'RE GIVING TO THE AD HOC COMMITTEE, SPECIFICALLY YOUR COMMENT ON THE TWO COMMITTEES AND PEOPLE RUNNING FOR OFFICE. WHAT EXACTLY IS THE CONCERN.
>> VIAGRAN: THERE'S NO CONCERN, JUST THAT THEY'RE TRAINED, WHICH JOHN SAID THEY HAD. THEY GO THROUGH THE 90-DAY CLASS AND WE UNDERSTAND THAT SOME OF THAT IS GOING TO LEAD TO KIND OF AN EVALUATION OR WHEN DO THEY NEED TO STEP OFF IF THEY ARE RUNNING FOR ANOTHER POSITION POSITION, I HAD THAT SITUATION COME UP WITH ONE OF MY ZONING COMMITTEE MEMBERS BECAUSE HE RAN FOR STATE REP AND MAKING SURE THAT THEY HAVE ALL THAT TRAINING BEFOREHAND.
>> MAYOR JONES: OKAY. THAT'S MORE OF I THINK A CONFLICT OF INTEREST PIECE THAT CAM AND THEM WOULD -- MY.IS WE DON'T WANT TO IN ANY WAY COMMUNICATE THAT FOLKS ARE NOT ABLE TO SERVE ON CERTAIN COMMITTEES BECAUSE THEY HAVE OTHER
INTENTIONS LATER ON. >> THAT OFFICE, YOU WOULD REMOVE YOURSELF FROM THAT BOARD.
YOU WOULDN'T BE SERVINGING OVER AN ADVISORY BODY OVER WHICH THE COUNCIL HAS --
>> VIAGRAN: MY ZONING PERSON WAS TOLD THAT HE HAD TO REMOVE HIMSELF WHEN HE
RAN FOR STATE REP. >> I THINK, COUNCILWOMAN, THAT DEPENDS ON THE OFFICE AND WHAT COMMITTEE OR BOARD THEY'RE SERVING ON. IF THEY HAVE DECISION-MAKING AUTHORITY. BUT AS THE MAYOR POINTED OUT OUT, ON SPECIFIC SITUATIONS
WE'LL GIVE THE APPROPRIATE ADVICE. >> VIAGRAN: OKAY.
THANK YOU. >> MAYOR JONES: THE CLARIFICATION, ANDY, ABOUT WHEN SOMEBODY HAS TO ACTUALLY STEP OFF, IT WOULD BE HELPFUL TO UNDERSTAND IF THE GUIDANCE IS THE SAME FOR 95% OF THE THINGS AND THERE'S ONLY A HANDFUL OF THINGS TO WHICH THAT SPECIFIC GUIDANCE IS REQUIRED, THEN I THINK PUTTING THAT ON THE WEBSITE SOMEWHERE, MADAM CLERK, WOULD BE REALLY HELPFUL, JUST AS MUCH TRANSPARENCY SO FOLKS CAN MANAGE THEIR EXPECTATIONS.
GO AHEAD, ANDY. >> WE CAN WORK WITH THE CLERK'S OFFICE, MAYOR, ON
DOING THAT. >> MAYOR JONES: THANK YOU. DID YOU HAVE ANYTHING,
COUNCILWOMAN. >> SPEARS: THANK YOU, MAYOR.
SO WE'RE GOING TO GET TO SEE THE EVALUATION. SOMETHING I WOULD RUN INTO
[00:30:01]
AT THE [INDISCERNIBLE] IS IF THERE'S A WAY TO -- MAYBE IT'S NOT A FULL EVALUATION, BUT HEAR FROM EVERYONE ON THE BOARD OF HEY, ARE WE DOING THIS WELL? BECAUSE SOMETIMES THEY DON'T ALL GET ALONG AND IT WOULD BE NICE TO KNOW THAT EVERYONE IS SORT OF HAS A LITTLE BIT OF INPUT ON HOW WELL DO YOU THINK WE'RE FUNCTIONING AS A BOARD. AND THEN I'D LIKE TO SEE A DEFINITE PART IN THE EVALUATION ON BYLAWS ON ALL OF THEM THAT THEY'RE UP TO DATE AND KEEPING UP WITH THEIR BYLAWS. BUT YEAH, I THINK IT'S A GOOD MEASURE TO TAKE AND THE TIMELINE SOUNDS GOOD. AND I THINK IT'S GOING TO IMPROVE OUR EFFICIENCY ON THE BOARDS AND REALLY DEVELOP STRATEGY WITHIN THE BOARDS AND COMMITTEES.SO I'M SUPPORTIVE OF IT FOR SURE. THANKS.
>> MAYOR JONES: I THINK THE PRACTICAL PIECE THAT THE COUNCILWOMAN RAISES IS REALLY IMPORTANT AND MAYBE YOU HAVE ALSO ARTICULATED THIS AND IT'S SOMEWHERE THAT FOLKS CAN REFERENCE, AND ACTUALLY MAYBE GO INTO THIS IDEA OF HEY, ARE THOSE COMMITTEES OPERATING IN AN EFFICIENT WAY? AND PART OF THAT EFFICIENCY WOULD BE HOW WELL THEY'RE ACCOUNTING FOR THE DIFFERENT PERSPECTIVES ON THE COMMITTEE. FOR THOSE OF US THAT ARE LESS FAMILIAR, WHEN THERE IS AN ISSUE WHEN THAT IS RAISED RAISED, MADAM CLERK, THAT'S RAISED THROUGH THE STAFF PERSON IF IT'S EGREGIOUS ENOUGH TO WHERE IT'S OPERATING IN A WAY THAT'S SO INEFFICIENT THAT CERTAIN VOICES AREN'T BEING HEARD? IS THAT HOW IT WORKS?
I THINK THAT MAY BE A SIGNIFICANT CHALLENGE. >> THAT TYPICALLY WOULD BE HANDLED THROUGH THE BOARD LIAISON WHO WOULD GO TO THE DEPARTMENT.
IT WOULD PROBABLY GO TO ELT AND MIGHT GO TO THE CITY CLERK'S OFFICE IF THEY NEED HELP. THE CITY ATTORNEY WOULD BE WEIGHING IN.
CITY ATTORNEYS -- THE CITY ATTORNEY'S OFFICE HAVE AN ASSIGNMENT SO EVERY BOARD -- ANDY CAN SPEAK TO THAT, BUT EVERY BOARD HAS A CITY ATTORNEY THAT'S ASSIGNED TO THEM THAT CAN ADVISE THEM ON LEGALLYIES. SO THOSE KIND OF THINGS MAY RISE UP. IT'S IMPORTANT IN OUR SIDE THAT EVERYBODY GETS TRAINED, BUT TO JOHN'S POINT THAT HE SAID EARLIER, THERE'S A SPECIFIC TRAINING FOR EVERY BOARD, AN ORIENTATION ON THE FUNCTION OF THAT BOARD THAT THE CITY CLERK'S OFFICE GENERICALLY CAN'T TRAIN ON. SO THEY TALK ABOUT WHAT IS THE GOAL OF THE BOARD, WHAT IS THE MISSION OF THE BOARD AND THE BYLAWS AND THOSE KIND OF THINGS IN A SPECIFIC ORIENTATION THAT WOULD HAPPEN BEFORE EACH BOARD MEMBER COMES ON.
ANDY, I DON'T KNOW IF YOU HAVE ANYTHING. >> MAYOR, JUST TO CLARIFY, AS MY ROLE HERE, WE SUPPORT BOARDS AND COMMISSIONS TO ANSWER LEGAL QUESTIONS, IN TERMS OF PROCESS, PROTOCOL, BUT IF THERE'S ISSUES RELATED TO PROCESS OR HOW THAT COMMITTEE'S OPERATING, THAT GETS BUBBLED UP IN DIFFERENT WAYS AS THE CLERK SAID, MAYBE THROUGH THE LIAISON. PROBABLY MORE THROUGH THE ACTUAL COMMITTEE MEMBERS TO THEIR COUNCIL OFFICES THAT APPOINTED THEM.
THERE'S DIFFERENT WAYS TO DO THAT. >> MAYOR JONES:
COUNCILMEMBER MCKEE-RODRIGUEZ. >> MCKEE-RODRIGUEZ: JUST A QUESTION FOR COUNCILMEMBER SPEARS. WHAT I WOULD ASK FOR THAT BASED ON THE FEEDBACK TO THE CLERK IS IF WE COULD SEND LIKE A VERY SHORT SURVEY, PRETTY GENERAL IN NATURE, TO EVERY BOARDS AND COMMISSIONS MEMBER ASKING THEM ABOUT THEIR EXPERIENCE ON THAT BOARD OR COMMISSION. THE GOAL WOULD BE TO -- I GUESS WHAT WOULD THE QUESTIONS BE THAT YOU WOULD LIKE TO HAVE ANSWERED AS A
RESULT? >> SO I GUESS JUST FROM PAST EXPERIENCE AND SEEING IT AS LITTLE CLIQUES CAN FORM AND VOICES OFTEN WILL JUST NOT GET HEARD.
I THINK EXACTLY WHAT YOU SAID, AND TO ANDY'S POINT, AND THEY SHOULD BE CHECKING IN WITH THEIR COUNCIL PERSON PERSON, BUT THIS IS THAT ONE UNIQUE OPPORTUNITY TO SAY HOW DO YOU FEEL WE'RE FUNCTIONING, HOW HAS YOUR EXPERIENCE BEEN? HOW IS YOUR IDEAS THAT MAYBE -- MORE COMPREHENSIVE LOOK, DEEPER DIVE LOOK THAT HAPPENS ON OCCASION. BUT THEN IT JUST -- YOU'LL HAVE -- THE HEAD OF THE COMMITTEE, I GUESS, FILLS OUT THE EVALUATION WITH THE LIAISON, RIGHT?
IS THAT HOW IT KIND OF WORKS WORKS? >> IT GENERALLY WOULD BE THE ENTIRE BOARD SHOULD BE WEIGH WEIGHING IN ON THE EVALUATION, BUT IT IS A COMPILATION. THE INTENT WASN'T FOR EVERY SINGLE BOARD MEMBER TO COMPLETE THIS INDIVIDUALLY. IT WAS THE INTENT FOR THE BOARD TO COMPLETE THIS
[00:35:02]
EVALUATION SHEET AS A BOARD. SO IT WOULD BE HOW THEY HANDLE THEM INDIVIDUALLY, BUT CERTAINLY WE COULD PERFORM A SURVEY OF EACH BOARD MEMBER THAT THE COUNCIL COULD SEND OUT AND WE COULD COLLECT INDEPENDENT FEEDBACK FROM EACH BOARD MEMBER THAT THE AD HOC COMMITTEE COULD ALSO TAKE UNDER ADVISEMENT AS WELL.MAYBE WE COULD DO THAT. >> SPEARS: SORRY. MAYBE IT'S EVEN MORE BROAD.
YOU SAY SOMETHING LIKE DO YOU HAVE ANYTHING -- HOW DO YOU WORD IT? MAYBE COMMENTS? AND THEN THEY CAN FILL IN, MAYBE SURVEYS ARE KIND OF BOXED IN. DO YOU KNOW WHAT I'M TRYING TO SAY? YOU WILL LEARN THINGS. YOU WILL GET FEEDBACK. AND IF THEY CHOOSE TO FILL IT OUT, GREAT, IF THEY DON'T DON'T, THEY DON'T. AND THEN YOU PUT ALL THAT TOGETHER AND YOU'VE JUST GOT MORE INFORMATION FROM EVERYBODY AND IT'S NOT A
HUGE DEAL FOR STAFF. >> MAYOR JONES: THANK YOU FOR PROVIDING THIS.
WHEN YOU LOOK AT SOME OF THESE QUESTIONS, DEBBIE, AS YOU MENTIONED, IT WOULD BE A BOARD OR COMMISSION PROVIDING THIS AS A COHESIVE ENTITY SO IT WOULD BE ONE PERSON. HOWEVER, IN EACH OF THESE THINGS THERE'S FIVE GRADES.
SO LET'S JUST LOOK AT SUBSET RECOMMENDATION 1 THROUGH 5. SUNSET RECOMMENDED, SUNSET STRONGLY SUGGESTED, NEUTRAL OR SUNSET DISCUSSED BUT NOT RECOMMENDED OR CONTINUATION RECOMMENDED. IF YOU HAD THE BODY SPLIT ON THAT RECOMMENDATION, WHAT IS THE RECOMMENDATION? IE, WHO IS -- IF IT'S SPEAK SPEAKING ON BEHALF OF THE ENTIRE COMMISSION BUT YOUR NOT GOING TO ALL THE MEMBERS TO GET THEIR INPUT, WHO IS
DETERMINING WHAT THAT ANSWER IS? >> THE GOAL WOULD BE TO SOME OPPORTUNITY AT THE END OF THE EVALUATION FOR SOME COMMENTS IN CASE IT WAS A SPLIT DECISION, IT COULD BE EXPLAINED FOR THE AD HOC COMMITTEE'S BENEFIT TO SAY YEAH, MOST EVERYBODY THOUGHT CONTINUATION SHOULD BE DONE, BUT ONE PERSON SAID NO, SUNSET. WE WOULD HAVE THAT FEEDBACK. THERE'S THE OPPORTUNITY FOR
THAT FEEDBACK. >> MAYOR JONES: SO THE INTENT IS THAT -- OR MAYBE CLERK IN THE EXECUTION OF THIS. I'M A LITTLE BIT CONFUSED STILL IN HOW YOU WOULD ACTUALLY ASK THE QUESTION. SO AT A MEETING EVERYBODY IS -- IN EXEC OR HOWEVER THEY WOULD ASK THIS IN FOLKS ARE NOT COMFORTABLE SAYING CERTAIN THINGS IN PUBLIC. BUT YOU ASK IT TO THE ENTIRE BODY AND THEN BASED ON THAT YOU DETERMINE CONSENSUS TO DETERMINE WHAT THE ANSWER WOULD BE PER QUESTION, IS
THAT CORRECT? >> WE HAVEN'T DICTATED HOW THEY WOULD DO IT.
SO THEY COULD DO IT IN A MEETING WITH AN AGENDA ITEM OR THEY COULD INDIVIDUALLY POLL ALL THE MEMBERS OF THAT COMMITTEE AND COLLECT FEEDBACK.
THEY COULD HAVE THE CHAIR MAY TAKE THE LEAD SO IF THE AD HOC COMMITTEE WOULD LIKE MORE CONSISTENCY WITH THE WAY THIS IS FILLED OUT, WE COULD CERTAINLY TALK TO THE
LIAISON ABOUT THAT. >> MAYOR JONES: I THINK THAT'S IMPORTANT.
I THINK THE VERY PRACTICAL POINT THAT THE COUNCILWOMAN RAISES IS SOMETHING WE WOULD WANT TO TAKE INTO ACCOUNT AND JUST ENSURE THAT THERE WAS SOME STANDARD WAY IN WHICH WE WERE DOING SOMETHING AS SIGNIFICANT AS ASKING DO YOU THINK THIS COMMITTEE SHOULD BE MERGED WITH ANOTHER. RIGHT, GO AHEAD, COUNCILMAN.
>> MCKEE-RODRIGUEZ: JUST IN RESPONSE TO SOME OF THIS, I DO WORRY SPLITTING HAIRS A LITTLE BIT AND I WANT TO PROVIDE SOME ASSURANCE THAT, ONE, THIS IS THE FIRST TIME THAT THE COUNCIL AND THAT THE COMMITTEES ARE BEING ASKED TO ENGAGE IN THIS AND I DON'T WANT THAT IT'S GOING TO BE PERFECT AND WE'RE GOING TO BE ABLE TO ADDRESS EVERY SINGLE CONCERN THAT YOU OR ANY OF US MAY HAVE OR ANY OF THE COMMISSION MEMBERS MAY HAVE. SO I WOULD LIKE US TO GET TO THE POINT WHERE WE CAN SEND OUT THIS EVALUATION TOOL, WE CAN RECEIVE THE FEEDBACK. WE'LL BE ABLE TO HAVE DISCUSSION ABOUT HEY, IS THIS TELLING THE FULL STORY? TO THAT END THERE ARE GREAT THINGS RAISED ABOUT INDIVIDUAL BOARD MEMBER EXPERIENCES.
IF WE CAN GET A SURVEY, AND LET ME KNOW IF THIS IS WHAT YOU'RE ENVISIONING.
THE QUESTION SHOULD BE IS THIS BOARD FUNCTIONING IN YOUR EXPERIENCE AND THE WAY THAT YOU FEEL IS DESCRIBED AND AS YOU APPLIED FOR THIS ROLE.
WHAT HAS BEEN YOUR EXPERIENCE AND HOW HAS IT BEEN? DOES IT MEET YOUR SATISFACTION? WHY AND WHY NOT? AND DO YOU HAVE THE OPPORTUNITY TO CONTRIBUTE AND HAVE YOU FELT YOUR OPINIONS AND VOICE HAS BEEN HEARD? I THINK FITTEDING ALL THAT INTO A SURVEY GIVING THEM THE OPPORTUNITY TO ANSWER ANY OR ALL OF THOSE QUESTIONS, I THINK -- AND THEN ATTACHING THAT AS AN ADDENDUM TO THE EVALUATION I THINK WOULD BE HELPFUL FOR NOT JUST THE AD HOC COMMITTEE, BUT TO ANY
COMMITTEE THAT IS ALSO REVIEWING THE EVALUATION? >> MAYOR JONES: I WOULD
[00:40:07]
ADD SOMETHING TO THAT AS WELL, WHICH IS DID YOU FEEL LIKE YOU WERE ADEQUATELY PREPARED TO SERVE ON THIS COMMITTEE? HOW MUCH MORE COULD WE HELP YOU BE SUCCESSFUL, BE A SUCCESSFUL CONTRIBUTING MEMBER TO THIS? AND I THINK PEOPLE'S FEEDBACK ON THAT WOULD BE REALLY HELPFUL AS WE ALSO UNDERSTAND THE ISSUE WITH MEETING QUORUM. IT SOUNDS LIKE WE ALSO NEED TO LET COUNCIL MEMBERS KNOW IF THEIR PERSON IS OR IS NOT SHOWING UP TO THESE MEETINGS MEETINGS. I'LL LEAVE THAT TO YOU, CLERK, TO FIGURE OUT WHAT YOUR PROCESS IS TO FLAG THAT FOR THE COUNCIL MEMBERS INDIVIDUALLY, BUT I WOULD LIKE TO MAKE SURE THAT WE'RE ACCOUNTING FOR THAT AS A KEY PART OF THIS.OKAY. THANK YOU FOR BEING WILLING TO MAKE SOME OF THOSE COMPROMISES. THANKS FOR THE GOOD FEEDBACK TO MAKE SURE THIS IS REFLECTIVE OF WHAT WE'RE ALL TRYING TO DO HERE, WHICH IS MAKE SURE THESE ARE GOOD EXPERIENCES OF COURSE FOR THE MEMBERS, BUT ALSO AS INFORMATIVE AS THEY CAN BE FOR OUR COUNCIL WORK. THANK YOU. DO YOU HAVE WHAT YOU NEED,
MADAM CLERK? >> MCKEE-RODRIGUEZ: I'LL MOVE TO APPROVE THE ITEM OR
TO SEND THE ITEM TO A SESSION. >> VIAGRAN: SECOND.
>> MAYOR JONES: WE'LL MAKE THOSE WITH ALL THE EDITS THAT WE JUST DESCRIBED.
>> CODE TO REQUIRE THE TRAINING WITHIN 90 DAYS RATHER THAN ONE YEAR.
>> MAYOR JONES: YES, PLEASE. >> MCKEE-RODRIGUEZ: YES.
I MOVE TO APPROVE STAFF'S RECOMMENDATION WITH THAT ADDED CHANGE.
>> MAYOR JONES: WHEN WILL WE GET THE UPDATEED EVAL SHEETS SO WE'RE ALL CLEAR?
>> MCKEE-RODRIGUEZ: SO THE EVALUATION SHEET IS EXACTLY AS IT IS, THE SIX THAT HAVE ALREADY FILLED IT OUT. MADAM CLERK, WHEN WOULD YOU ABLE TO PUT THAT SURVEY
TOGETHER AND SEND OUT? >> WE WILL WORK ON THE SURVEY THIS WEEK AND WE WILL GET IT TO YOU GUYS -- I WOULD RECOMMEND IT GOES BACK TO THE THE AD HOC COMMITTEE FOR REVIEW AND THEN ONCE THEY'VE REVIEWED THAT I GIVE THEM ABOUT A WEEK.
AND OF COURSE LEGAL WILL REVIEW THAT AS WELL. WE COULD SEND THAT OUT AS WELL AND TRY TO GET IT BACK AT THE SAME TIME FRAME AND MEET IN THE SAME TIME FRAME THEY HAVE TO MEET IN ACCOUNT ON AND A REVIEW ALL THESE FINDINGS AND RECOMMENDATIONS
RECOMMENDATIONS. >> MAYOR JONES: OKAY. THANK YOU.
SO THERE'S A SECOND -- EXCUSE ME, A MOTION AND A SECOND AS DESCRIBED.
PLEASE ALL THOSE IN FAVOR SAY AYE.
OPPOSED? THANKS. ITEM 3 IS A CCR BY COUNCILMEMBER MCKEE-RODRIGUEZ ON AN EASTSIDE CORRIDOR ECONOMIC DEVELOPMENT MASTER PLAN. OVER TO YOU, ALEX. THANKS.
>> GOOD MORNING MAYOR AND COMMITTEE MEMBERS. JUST TO START WITH A LITTLE BIT OF BACKGROUND, THIS CCR WAS COMMITTED ON AUGUST 6 BY COUNCILMEMBER JALEN MCKEE-RODRIGUEZ. THE REQUEST -- ACTUALLY, THE REQUEST WAS TO PROVIDE A -- FOR STAFF TO DEVELOP AN EASTSIDE CORRIDOR REVITALIZATION AND MASTER DEVELOPMENT PLANNING EFFORT FOR A MAJOR COMMERCIAL CORRIDOR IN DISTRICT 2.
THERE WAS SPECIFIC RECOMMENDATIONS THAT WERE INCLUDED IN THAT AND THEY'RE LISTED HERE AS BULLETED ITEMS, A CORRIDOR INFRASTRUCTURE IMPROVEMENTS TARGETED INVESTMENTS IN SMALL BUSINESSES, STRATEGIC LAND ACQUISITION, PUBLIC- PUBLIC-PRIVATE OPPORTUNITIES OPPORTUNITIES. TENANTS, OWNERS AND BUSINESSES PROTECTED AGAINST DISPLACEMENT AND A FINANCIAL STRATEGY THAT PROVIDED OPPORTUNITIES TO LEVERAGE FUNDS TO ACCELERATE IMPLEMENTATIONS.
AND THERE WAS ACTUALLY POTENTIAL FUNDING SOURCES TO CONSIDER IN THIS CCR AS WELL WELL. SO JUST A COUPLE OF CONSIDERATIONS THAT WE WOULD ASK AND THAT STAFF WILL DEFINITELY TAKE THESE INTO CONSIDERATION AS WELL, IS THAT A COORDINATED, A UNIFIED PLAN LIKE THIS, IT DEFINITELY HELPS AND IT'S A BETTER -- IT'S A STEP AHEAD OF MORE PIECEMEAL OPPORTUNITIES THAT COULD EXIST TO UNDERSTAND THE DIFFERENCES BETWEEN PARTICULAR CORRIDOR OR NEIGHBORHOODS SOUNDING AN AREA. IT'S IMPORTANT TO KEEP THOSE THINGS IN MIND. WE CAN'T BE TOO, TOO FOCUSED FOCUSED.
AND ALSO THE IDEA THAT WHERE THERE IS PARTICULARLY A SIGNIFICANT AMOUNT OF POTENTIAL CORRIDORS THAT THERE COULD BE THAT PERCEPTION THAT IDENTIFYING ONE OVER OTHERS WE NEED TO BE MINDFUL OF THAT CONSIDERATION AS WELL.
WHEN IT COMES TO SMALL BUSINESS ENVIRONMENT, HAVING A TARGETED STRATEGY LIKE THIS FROM A COMMERCIAL CORRIDOR PERSPECTIVE IS VERY VERY, VERY HELPFUL.
[00:45:02]
IT CAN REALLY GUIDE SOME OF THAT INVESTMENT OPPORTUNITY. STRATEGIC LAND ACQUISITION, PUBLIC-PRIVATE PARTNERSHIPS, ALL OF THOSE BECOME A LITTLE BIT MORE ACTIONABLE WHEN YOU HAVE THAT CLARITY AT THE CORRIDOR LEVEL OF WHAT YOU'RE TRYING TO ACCOMPLISH.SO THERE IS A BENEFIT THERE AS WELL. WE'RE LOOKING TO DRIVE INFRASTRUCTURE AND LOOKING TO DRIVE DEVELOPMENT AND WITH THAT COMES THE IMPACT TO EXISTING PROPERTY OWNERS LIKE THE CCR HAS ALREADY IDENTIFIED AND THAT IT'S IMPORTANT THAT WE CONSIDER THAT AND THAT WE REALIZE THAT THERE ARE TIMES WHERE THAT GROWTH, THAT CHANGE CAN HAPPEN FASTER THAN THE POTENTIAL POLICIES THAT WE COULD PUT IN PLACE TO TRY TO PROTECT THAT. SO HERE'S A LIST OF A LOT OF THE CURRENT EFFORTS THAT WE HAVE UNDERWAY. THERE'S QUITE A FEW DEFINITELY. A LOT OF THOSE ARE INTERNAL, CITY-SPECIFIC EFFORTS WHEN IT COMES TO PROMOTEING ECONOMIC DEVELOPMENT, SPECIFIC PLACE-BASED RE REDEVELOPMENT. AND WE'VE GOT PARTNERS EXTERNALLY THAT ARE ALSO WORKING ON STRATEGIES AS WELL SO WE JUST WANTED TO HIGHLIGHT SOME OF THOSE.
SO WE RECOMMEND THIS TO WORKFORCE DEVELOPMENT AND FOR EDD TO EVALUATE OPTIONS,
POTENTIAL FUNDING SOURCES AND A POTENTIAL TIMELINE. >> MAYOR JONES: COUNCILMEMBER MCKEE-RODRIGUEZ, WOULD YOU LIKE TO SAY SOMETHING?
>> MCKEE-RODRIGUEZ: THANK YOU, MAYOR AND THANK YOU FOR THE PRESENTATION AND THANK YOU TO THE COLLEAGUES WHO HAVE SUPPORTED AND WILL EVENTUALLY SUPPORT THIS ITEM ITEM. I THINK WHAT REALLY SPURRED THIS, NO PUN INTENDED, IS THIS DESIRE ON THE EDWC EASTSID TO SEE A LEVEL OF CARE AND THOUGHTFULNESS TAKE PLACE IN THE IMPLEMENTATION OF MAJOR IMPROVEMENT. SO WE'VE SEEN STAFF BE EXTREMELY CREATIVE AS IT RELATES TO PROJECT MARVEL AND THE TYPE OF DEVELOPMENT THAT WILL BE HAPPENING THERE AND THE FINANCING STRUCTURE. WE'VE SEEN DEVELOPMENTS HAPPEN AT BROOKS AND OTHER SURROUNDING AREAS AND CORRIDORS THAT HAVE BEEN REALLY, REALLY IMPACTFUL. I CAN'T TELL YOU HOW MANY TIMES RESIDENTSS HAVE COME UP TO ME AND SAID -- THEY ALMOST ALWAYS MENTION SOUTH WW WHITE AS THE MAJOR DEVELOPMENT THEY WANT TO SEE SEE. I NAME A FEW DIFFERENT CORRIDORS AND I ACKNOWLEDGE SOME OF THOSE EFFORTS ARE -- THE SILVER LINE IS COMING ALONG. SO THERE'S OPPORTUNITIES THERE.
SO WHAT I WOULD REALLY LIKE TO SEE AS A RESULT OF THIS IS WHAT'S THE LAND ACQUISITION WE NEED TO BE DOING, WHAT ARE THE DEVELOPMENTS, WHAT ARE THE DEVELOPMENTS FOR BUSINESSES WE SHOULD BE IMPLEMENTED AND WHAT ARE THE FUNDING OPPORTUNITIES THAT EXIST. AND I'LL NAME THE INNER CITY TIRZ IS A REALLY STRONG ONE THEY HAVE THAT IS PROBABLY GOING TO BE ONE OF THE LARGEST FUNDING MECHANISMS THAT WE HAVE, BUT I WANT US TO EXPLORE AS WELL STATE -- OPPORTUNITIES WITH THE STATE STATE, THE COUNTY, FEDERAL GOVERNMENT. I ALSO WANT US TO LOOK AT WITH REGARD TO THE PROMISES THAT NEVER CAME OF THE FROST BANK CENTER, IS THERE AN OPPORTUNITY FOR OUR NEGOTIATIONS WITH THE SPURS AND A FINAL COMMUNITY BENEFITS AGREEMENT TO PROVIDE SOME SUPPORT TO THE EASTSIDE.
SO ULTIMATELY I WANT TO LEAVE ALL THE DOORS OPEN, INCLUDING THE DIFFERENT CORRIDORS AND FUNDING MECHANISMS AND I WOULD LIKE FOR STAFF TO BE AS CREATIVE AS THEY POSSIBLY CAN AND I'M HERE TO PROVIDE AS MUCH SUPPORT AND IDEAS AS MIGHT BE NEEDED. I LOOK FORWARD TO ADVANCING THIS ALONG.
SO I'LL MAKE A MOTION TO APPROVE. >> VIAGRAN: SECOND.
>> MAYOR JONES: THANK YOU, COUNCILMAN. SO THERE'S A MOTION AND A SECOND TO APPROVE. IS THERE ANY OTHER DISCUSSION ON THIS ITEM?
GO AHEAD, COUNCILWOMAN. >> VIAGRAN: I WANT TO SAY I'M FULLY SUPPORTIVE.
I THINK IT'S A GREAT OPPORTUNITY FOR YOUR DISTRICT AND THE EASTSIDE AND REALLY ALL OF SAN SAN ANTONIO. IT'S REALLY GOOD AND I THINK BEING STRATEGIC IS DEFINITELY --, MAKING IT STRATEGIC IS GOING TO BE THE WISEST THING WE COULD DO HERE. I'M SUPPORTIVE.
>> MAYOR JONES: THANK YOU, COUNCILWOMAN. QUICK QUESTION, ALEX.
FOR SOMETHING LIKE THIS THAT THE COUNCILMAN MENTIONED THE INNER CITY TIRZ.
HAVE THERE BEEN OTHER -- WHEN YOU NEED A LITTLE BIT OF CAPITAL AT THE BEGINNING TO DO CERTAIN THINGS, WHERE TRADITIONALLY HAVE THINGS COME FROM LIKE THAT WHEN THERE'S NOT ANY MONEY -- NOT EXACTLY THE AMOUNT OF MONEY YOU WOULD NEED IN THE TIRZ RIGHT NOW TO JUMPSTART SOME OF THE THINGS THAT THE COUNCILMAN IS DESCRIBING.
>> I THINK THERE'S BEEN DIFFERENT SOURCES IN THE PAST.
IT ALL DEPENDS ON THE LEVEL OF RESOURCE THAT'S NEEDED, HOW MUCH OF THIS WORK WE'D BE ABLE TO COMPLETE INTERNALLY WITH JUST THE RESEARCH AND STAFF THAT WE HAVE VERSUS WHAT WE WOULD NEED TO POTENTIALLY USE EXTERNALLY.
I'M THINKING OF SOME OF THE ASSESSMENTS LIKE RIGHT NOW FOR WOLFF STADIUM THERE WAS FUNDING FOR THAT MASTER DEVELOPMENT PLAN. I KNOW IN THE PAST WE'VE
[00:50:01]
USED ECONOMIC DEVELOPMENT PLANS FOR THIS. IT ALL DEPENDS ON HOW INTENSE OF AN EFFORT WE NEED TO IMPLEMENT SOMETHING LIKE THIS.>> MAYOR JONES: OKAY. THANK YOU. OKAY.
ANY OTHER DISCUSSION ON THIS ITEM? OKAY.
THERE'S A MOTION AND A SECOND TO APPROVE THE STAFF STAFF'S RECOMMENDATION.
ALL THOSE IN FAVOR SAY AYE OF THE OPPOSED? MOTION PASSES. THE TIME IS NOW 10:54.
* This transcript was compiled from uncorrected Closed Captioning.