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WELCOME TO THE CITY COUNCIL B SESSION OF FEBRUARY 12TH, 2020.
COUNCIL MEMBER THENO HERE, COUNCIL MEMBER ANDREW SULLIVAN.
COUNCIL MEMBER VEO HDA HERE, COUNCIL MEMBER OF SANDOVAL HERE, COUNCIL MEMBER OF ELIAS COUNCIL MEMBER COURAGE PRESENT.
WELCOME EVERYONE TO OUR CITY COUNCIL B SESSION AGENDA.
THE TIME IS 2:12 PM UH, WE HAVE TWO ITEMS ON THE AGENDA.
AND, UH, FIRST, UH, FOR THOSE OF YOU WHO ARE HERE, WE'RE GONNA LOCATE THE FIREPLACE AND TURN IT BACK ON.
SORRY FOR THE TEMPERATURE IN HERE.
UM, AND SO I'LL TURN IT OVER TO, UH, OUR CITY MANAGER, ERIC WALSH.
[1. 20-1772 Briefing on the R&D League, the City's new research and development program. [John Peterek, Assistant to the City Manager; Kate Kinnison, Research and Development Administrator, Office of Innovation]]
MAYOR COUNCIL.OUR FIRST ITEM, UH, ON TODAY'S AGENDA, UH, IS A BRIEFING TO PROVIDE INFORMATION TO THE COUNCIL ON A NEW PROGRAM, UH, CALLED THE R AND D LEAGUE, THE RESEARCH AND DEVELOPMENT LEAGUE.
UH, IT'S A PARTNERSHIP WITH, UH, SOUTHWEST RESEARCH INSTITUTE, U T S A AND U SS A A, UM, THAT IS REALLY AIMED AT DEVELOPING, UM, RESEARCH AND DEVELOPMENT IN AREAS THAT ARE NEW TO THE CITY GOVERNMENT, BUT ARE CUTTING EDGE.
UH, SOUTHWEST RESEARCH INSTITUTE, U T S A AND U S A, HAVE HAD, UH, A LONG ESTABLISHED, UH, R D PROGRAMS THAT HAVE MADE THEM LEADERS IN THEIR RESPECTIVE FIELDS.
AND WE ARE CERTAINLY GRATEFUL THAT THEY HAVE JOINED FORCES WITH THE CITY, UM, SO THAT WE CAN LEVERAGE THEIR EXPERTISE, UH, FOR OUR COMMUNITY.
I DID WANT TO, UH, UH, INTRODUCE A COUPLE OF FOLKS THAT ARE HERE FROM ALL THREE ORGANIZATIONS, UH, FROM U S A A, WE HAVE ERIC SMITH, THE SENIOR VICE PRESIDENT OF INFORMATION AND EXPERIENCE SERVICES, UH, SHELBY NA NA NAVAR, UH, ASSISTANT VICE PRESIDENT OF INNOVATION FROM U T SS A, WE HAVE, UH, SEAN FERRELL, ASSISTANT VICE PRESIDENT FOR CORPORATE AND FOUNDATION ENGAGEMENT.
AND FROM SOUTHWEST RESEARCH, UH, WE HAVE JOSH JOHNSON, DIRECTOR OF CRITICAL SYSTEMS AND WALT DOWNING, WHO IS NOT HERE TODAY, BUT HAS BEEN, UH, INVOLVED IN OUR, IN THIS PROJECT.
SO I WANT TO THANK, AND THEY'VE GOT A NUMBER OF FOLKS FROM ALL THREE ORGANIZATIONS THAT ARE HERE TODAY, AND I WANTED TO THANK THEM FOR THEIR WORK WITH US, UH, GEARING UP FOR THIS PROGRAM AND, UH, IDENTIFYING PROJECTS AND HOPEFULLY, UH, IMPROVING THE COMMUNITY AND THE LEVEL OF SERVICE THAT THE CITY PROVIDES.
KATE KINISON, OUR RESEARCH AND DEVELOPMENT, OUR R AND D ADMINISTRATOR WILL BE GIVEN THE PRESENTATION, SO I'LL TURN IT OVER TO KATE.
GOOD AFTERNOON, MAYOR AND COUNCIL.
AS A CITY GOVERNMENT, WE ARE STEWARDS OF TAXPAYER DOLLARS AND HONOR AND FLIP PRIVILEGE THAT WE DO NOT TAKE LIGHTLY.
SOMETIMES THE WEIGHT OF THAT MAKES US UNDERSTANDABLY RISK AVERSE AND AFRAID TO FAIL.
SO WE SHY AWAY FROM BOLD NEW IDEAS AND OPPORTUNITIES TO EXPERIMENT, LEARN, AND APPROVE.
AT THE SAME TIME, THE CITY HAS BEEN DOING R AND D.
WE HAVEN'T CALLED IT THAT, AND WE HAVEN'T NECESSARILY INSTITUTIONALIZED IT, BUT WE'VE DONE IT.
WHETHER IT WAS DEVELOPING THE RIVER WALK AS A DRAINAGE SYSTEM, OR MORE RECENTLY, THE ROLLOUT OF SA SPEAKUP AS A CITYWIDE ENGAGEMENT CAMPAIGN.
THESE BOLD IDEAS WERE TRIED, TESTED, AND ITERATED, AND HAVE TRANSFORMED THE WAY OUR CITY WORKS
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TO HELP US CONTINUE EXPLORING AND EVOLVING IN A MORE INTENTIONAL WAY.WE'VE JOINED FORCES WITH SOME KEY ANCHOR INSTITUTIONS IN SAN ANTONIO, SOUTHWEST RESEARCH INSTITUTE, U T S A AND U S A A.
THERE IS A BRAIN TRUST IN THIS ROOM TODAY WHO WANNA LEVERAGE THEIR SKILLS TO SERVE OUR COMMUNITY.
THEY'RE SCIENTISTS, ENGINEERS, ACADEMICS, AND DEDICATED PUBLIC SERVANTS WHO'VE BEEN WORKING TOGETHER OVER THE PAST SIX MONTHS TO DEVELOP A NEW WAY FOR THE C CITY TO EXPERIMENT, LEARN, AND GROW.
AND ON BEHALF OF THAT BRAIN TRUST, I WOULD LIKE TO SAY THANK YOU FOR THE OPPORTUNITY TO PRESENT ON THE R AND D LEAGUE PROGRAM TODAY.
SO FIRST I WANNA GIVE YOU A QUICK LAY OF THE LAND.
I'LL START WITH SOME BACKGROUND ON THE R AND D, WHAT R AND D MEANS, WHAT WE'VE SEEN IN OTHER CITIES, AND HOW WE GOT HERE WITH OUR PARTNERS TODAY.
SECOND, I'LL EXPLAIN WHY THIS WORK IS VALUABLE AND WHY IT MAKES SENSE TO COLLABORATE.
THIRD, I WILL PRESENT DETAILS ON SIX R AND D PROJECTS WE PLAN TO PURSUE TO KICK OFF THE PROGRAM THIS FISCAL YEAR.
AND FINALLY, I WILL TELL YOU WHERE WE NEED TO GO FROM HERE.
SO TO START, JUST AT A FOUNDATIONAL LEVEL, WHAT IS R AND D? R AND D STANDS FOR RESEARCH AND DEVELOPMENT AND IS SIMPLY DEFINED AS STUDIES AND TESTS THAT ARE DONE IN ORDER TO DESIGN NEW OR IMPROVED PRODUCTS AND SERVICES.
IT'S A COMMON APPROACH UTILIZED IN OTHER SECTORS, AND THE RESULTS THAT OF IT ARE MOST COMMONLY KNOWN IN THE PRIVATE SECTOR.
APPLE, FOR INSTANCE, SPENT OVER 16 BILLION OR 7% OF THEIR ANNUAL REVENUE ON R AND D ACTIVITIES IN 2019.
THE IPHONE IS A UBIQUITOUS EXAMPLE OF THE R AND D PROCESS AND WHAT'S POSSIBLE.
STEVE JOBS HAD A HYPOTHESIS THAT MOBILE DEVICES WERE GOING TO BECOME AN IMPORTANT TOOL FOR PORTABLE INFORMATION ACCESS.
TO TEST HIS HYPOTHESIS, HE DIRECTED A TEAM OF ENGINEERS TO UTILIZE USER-CENTERED DESIGN TO BUILD THE FIRST PROTOTYPE.
USER-CENTERED DESIGN IS AN ITERATIVE AGILE PROCESS IN WHICH DESIGNERS INVOLVE USERS AND EVALUATE THEIR NEEDS AT VARIOUS STAGES OF THE DESIGN PROCESS AND CREATE HIGHLY USABLE AND ACCESSIBLE PRODUCTS FOR THEM.
YOU DON'T TRY TO SOLVE EVERYTHING UP FRONT OR HAVE ALL THE ANSWERS UP FRONT, BUT RATHER PERFECT A PRODUCT OVER TIME.
WE ARE ALL NOW QUITE ACCUSTOMED TO APPLE ROLLING OUT SOFTWARE UPDATES TO OUR PHONE AND NEW HARDWARE VERSIONS EVERY OTHER YEAR.
THESE SAME APPROACHES AND BENEFITS ARE NEEDED IN THE PUBLIC SECTOR TO HELP US TAKE CONTROLLED RISK, MAKE EDUCATED PURCHASING DECISIONS, AND REMAIN RELEVANT TO OUR CUSTOMER.
AND WE HAVE TODAY AN OPPORTUNITY TO LEARN FROM OTHER SECTORS WHO CAN HELP THE CITY ADOPT TOOLS TO INVESTIGATE THE FUTURE OF SERVICE DELIVERY, TO SAVE TAXPAYERS THEIR TIME AND MONEY AND PROVIDE A BETTER EXPERIENCE.
BEFORE I JUMP INTO WHAT I'VE LEARNED FROM OTHER CITIES, I WANNA BE CLEAR THAT THE R AND D LEAGUE PROGRAM IS CUSTOMIZED TO SAN ANTONIO, BUILT ON OUR ASSETS AND STRENGTHS, AND THERE ARE LESSONS THAT WE CAN LEARN FROM OTHER CITIES.
SO I'D LIKE TO BRIEFLY MENTION WHAT WE'VE LEARNED.
TWO CITIES STAND OUT WHEN IT COMES TO CITY ADMINISTERED R AND D, WASHINGTON, DC AND THE CITY OF BOSTON.
EACH TAKES QUITE DIFFERENT APPROACHES, BUT THEY BOTH RELY ON EXPERIMENTATION, USER-CENTERED DESIGN AND ITERATION.
THE TOOLS I OUTLINED ON THE PREVIOUS SLIDE, THE LAB AT DC IS VERY SCIENTIFIC IN NATURE.
IT'S MADE UP OF APPLIED SCIENTISTS AND PHDS WHO USE RANDOMIZED CONTROL TRIALS, PREDICTIVE MODELING AND DATA ANALYSIS TO TEST POLICIES AND EXPLORE NEW WAYS OF OPERATING.
THE REPORTS THEY PRODUCE ARE OFTEN PUBLISHED IN ACADEMIC JOURNALS.
THE MOST WELL-KNOWN REPORT TO COME OUT OF THAT LAB WAS THE WORLD'S LARGEST FIELD EXPERIMENT OF POLICE BODY-WORN CAMERAS, WHICH THEY CONDUCTED IN AN EFFORT TO HAVE THEIR EYES WIDE OPEN ABOUT THE EFFECTS AND POLICY IMPLICATIONS OF BODY-WORN CAMERAS BEFORE THEY MADE A LARGE SCALE PURCHASE.
ON THE OTHER HAND, THE OFFICE OF NEW URBAN MECHANICS IN BOSTON WAS ESTABLISHED IN 2015 AS THE CITY'S FIRST CIVIC RESEARCH AND DESIGN TEAM.
SO THEIR FOCUS IS A LOT MORE ON CIVIC ENGAGEMENT IN THE DESIGN PROCESS AND LESS SCIENTIFIC.
THEY ACCEPT CREATIVE IDEAS FROM ANYONE IN THE COMMUNITY AND SCHEDULE BRAINSTORMS TO EXPLORE THEM DURING SET OFFICE HOURS.
THEY'RE WELL KNOWN FOR THE CITY HALL TO GO MODEL THAT THEY FIRST INITIATED, WHICH IS A FOOD TRUCK STYLE DELIVERY OF SERVICES THAT YOU WILL LEARN ABOUT MORE AND LATER IN THIS PRESENTATION, WE HAVE LEARNED A LOT FROM THESE CITY'S R AND D PROGRAMS, INCLUDING WHAT WILL WORK BEST FOR SAN ANTONIO IS A HYBRID OF THESE APPROACHES BASED ON OUR CITY'S NEEDS AND STRENGTHS.
SO WHAT I'M ABOUT TO DESCRIBE TO YOU ON THIS SLIDE IS THE CONVERGENCE OF SOME KEY EVENTS IN RELATIONSHIPS THAT EXPLAINS HOW WE GOT HERE TODAY WITH THE R AND D LEAGUE ALLIANCE.
WHAT I HOPE YOU TAKE AWAY FROM THIS STORY IS THAT THE R AND D LEAGUE MODEL WE'RE ADVOCATING TODAY IS NOT ONLY BASED ON OUR RESEARCH INTO BEST PRACTICES AS PREVIOUSLY TALKED ABOUT, BUT ALSO AS A WORK IN PROGRESS BUILT ON OUR AWARENESS OF SOME NATURAL ASSETS AND OPPORTUNITIES AVAILABLE TO US AT THIS TIME.
SO TO GO BACK IN TIME IN 2018, THE CITY HELD ITS FIRST CIV TECH SA DATA, HON, WHERE HIGHLY SKILLED TALENT FROM U S A A U T S A
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AND SWRI CAME OUT TO PARTICIPATE.AND TYPICALLY THESE EVENT ATTRACT ENTREPRENEURS.
SO I WAS SURPRISED TO SEE DATA SCIENTISTS FROM THESE THREE ORGANIZATIONS THERE.
AND WHAT I LEARNED OVER THE COURSE OF THE WEEKEND IS THAT THEY WEREN'T NECESSARILY THERE TO LEARN ENTREPRENEURIAL SKILLS.
THEY JUST WANTED AN OPPORTUNITY TO GIVE BACK THEIR HIGH LEVEL OF SKILL AND TALENT TO SERVE THEIR COMMUNITY.
AND SO THAT'S WHEN I, WE BEGAN THINKING THAT THERE NEEDED TO BE A LONGER, MORE CONCERTED WAY TO TAP INTO THAT.
THEN IN 2019, I STARTED A CONVERSATION WITH DR.
DAVID YOKO, WHO STARTED THE LAB AT DC THAT YOU LEARNED ABOUT ON THE PREVIOUS SLIDE.
BEFORE THAT, HE, HE STARTED THE BEHAVIORAL SCIENCES TEAM FOR THE OBAMA ADMINISTRATION.
YOKO HAS A PHD IN PSYCHOLOGY, A JD, A MASTER'S DEGREE IN BIOETHICS AND MEDICAL HUMANITIES, AND A BACHELOR'S IN BIOLOGY.
HE IS WIDELY RECOGNIZED AS A NATIONAL LEADER IN HOW GOVERNMENTS CAN LEVERAGE SCIENTIFIC METHODS TO ENCOURAGE EVIDENCE-BASED POLICY, AND HE HAS TAKEN AN INTEREST IN WHAT IS HAPPENING IN SAN ANTONIO.
YOKUM HAS BEEN ADVISING THE CITY PRO BONO, INCLUDING COMING DOWN TO SAN ANTONIO THIS PAST JUNE TO FACILITATE A TWO DAY CROSS SECTOR SYMPOSIUM WITH STAFF FROM THE THREE, UH, PARTNER ORGANIZATIONS WHERE WE EXPLORED OVER THE COURSE OF THOSE TWO DAYS HOW R AND D WORKS IN THEIR SECTORS AND HOW WE COULD APPLY IT TO THE PUBLIC SECTOR.
FROM THAT SYMPOSIUM SYMPOSIUM, IT BECAME CLEAR THAT WE WANTED TO FORM AN ALLIANCE AND WORK TOGETHER.
SO WE PEN SPENT THE PAST SIX MONTHS SCOPING THE PROJECTS WE ARE GOING TO PRESENT TO YOU TODAY.
WHAT I HOPE I'VE COMMUNICATED TO YOU ON THIS SLIDE IS HOW THE PROGRAM WE ARE PRESENTING LEVERAGES SOME UNIQUE OPPORTUNITIES WITH TOP EXPERTS IN THE FIELD AND IS TAILOR MADE FOR OUR COMMUNITY.
SO MAYOR NIERENBERG ASKED ME THIS WEEK A GREAT QUESTION ABOUT THE SUSTAINABILITY OF THIS PROGRAM, AND I ACTUALLY THINK THE ANSWER LIES ON THIS SLIDE.
WE HAVE FOUR DIFFERENT SECTORS PARTNERED ON THE R AND D LEAGUE.
SWRI IS A NONPROFIT RESEARCH INSTITUTE WHO'S ONE OF NASA'S BIGGEST CONTRACTORS.
U T S A IS AN EDUCATIONAL INSTITUTE WITH A WEALTH OF EXER EXPERTISE IN JUST ABOUT ANY CHALLENGE AREA THAT THE CITY HAS AND SOMETHING A LOT OF FOLKS PROBABLY DON'T KNOW ABOUT.
OUR PRIVATE SECTOR PARTNER, U S A A IS THAT THEY HAVE A ROBUST INNOVATION TEAM CALLED U S A A LABS MADE UP OF 140 FOLKS WHO ARE DOING CUTTING EDGE WORK IN THEIR FIELD AND AND WHO FACE SIMILAR BUREAUCRATIC AND CUSTOMER DRIVEN CONSTRAINTS AS THE CITY.
AND THESE PARTNERS BENEFIT FROM THE OPPORTUNITY TO PROGRESS THEIR RESEARCH TESTING IN A LIVING LAB.
SO THE CITY PROVIDES THE FIELD AND OUR PARTNERS PROVIDE THE PLAYERS AND EVERYONE BENEFITS FROM THE STRATEGIC ALIGNMENT AND SYNERGY THAT COMES FROM SITTING AT THE SAME TABLE WITH FOUR DIFFERENT SECTORS WITH UNIQUE PERSPECTIVES, BACKGROUNDS, AND TOOLS TO OFFER.
SO FIRST, THAT SYMBIOTIC RELATIONSHIP AND GIVE AND TAKE SERVES THE LONG-TERM VIABILITY OF THE PROGRAM.
SECOND, THE LEAGUE GIVES US A HEADSTART ON GRANT FUNDING THAT OTHER COMMUNITIES MAY NOT HAVE MORE AND MORE FUNDING.
AGENCIES LIKE THE FEL, THE FEDERAL GOVERNMENT AND PHILANTHROPIC ORGANIZATIONS ARE REQUIRING MULTI-SECTOR COLLABORATIONS IN THEIR RFPS.
THEY KNOW WHAT IT TAKES TO SOLVE BIG SOCIETAL ISSUES LIKE POVERTY AND PLANNING FOR EXPLOSIVE GROWTH IN CITIES.
SINCE FIRMING UP THE LEAGUE THIS DECEMBER, WE'VE LEARNED OF MULTIPLE GRANTS THAT WE WERE ELIGIBLE TO, TO APPLY FOR BECAUSE WE HAVE THESE PARTNERS ON BOARD.
WHILE OTHER CITIES MAY HAVE TIME, MAY NEED TO TAKE TIME IN BUILDING THEIR COLLABORATIONS IN ORDER TO APPLY, WE ARE PREPARED TO HIT THE GROUND RUNNING.
SO WE BELIEVE THAT THIS ANGLE ALSO PROVIDES SOME FINANCIAL SUSTAINABILITY AS WELL.
SO NOW I'M GONNA SHIFT FROM THE BACKGROUND INTO GIVING YOU KIND OF THE NU NUTS AND BOLTS OF THIS PROGRAM AND WHAT WE'RE HOPING TO ACCOMPLISH.
SO FIRST, WE'VE ESTABLISHED A MISSION FOR OURSELF.
IT'S THAT HIGHLY SKILLED CROSS-SECTOR TEAMS UTILIZE CREATIVE PROCESSES, SCIENTIFIC METHODS, AND DATA TO DO THREE THINGS, INVESTIGATE NEW IDEAS, MAKE EVIDENCE-BASED DECISIONS, AND EXPLORE THE FRONTIER OF INNOVATION IN ORDER TO TRANSFORM CITY SERVICES FOR OUR 1.5 MILLION RESIDENTS.
SECOND, WE ESTABLISHED FOUR OBJECTIVES FOR OURSELVES.
THESE OBJECTIVES ALIGN WITH THE FOUR CITYWIDE ORGANIZATION ORGANIZATIONAL GOALS ESTABLISHED BY CITY LEADERSHIP BECAUSE WE SEE VALUE IN UTILIZING R AND D TO CONTRIBUTE TO A LARGER EFFORT AND SUPPORT THE ORGANIZATION AS A WHOLE.
THE FIRST OBJECTIVE IS TO DRIVE DATA INFORMED DECISION MAKING.
THIS MEANS LOOKING FOR OPPORTUNITIES WHERE DEPARTMENTS NEED BETTER WAYS TO COLLECT, CLEAN AND EVALUATE DATA, AS WELL AS CREATING TOOLS AND CASE STUDIES THAT HELP STAFF CHANGE BEHAVIOR AND SHIFT THINKING.
THE SECOND GOAL IS TO ENGAGE CITY EMPLOYEES AND RESIDENTS IN NEW WAYS.
HUMAN-CENTERED DESIGN REQUIRES YOU TO GET A GOOD UNDERSTANDING OF YOUR USER BEFORE YOU BUILD FOR THEM TO ENSURE THAT WE ARE HEARING FROM ALL TYPES OF PEOPLE IN OUR COMMUNITY AND NOT JUST THE LOUDEST OR MOST VISIBLE, WE HAVE TO GET CREATIVE ABOUT HOW WE REACH DIFFERENT PEOPLE AND DESIGN WITH THEM.
THE THIRD GOAL IS TO DELIVER TOP-NOTCH CUSTOMER SERVICE EQUITABLY.
EVERYONE IN OUR COMMUNITY DESERVES A GREAT EXPERIENCE WHEN THEY INTERACT WITH THE CITY.
WE ALSO OWE IT TO OUR COMMUNITY TO UTILIZE
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DATA TO OBJECTIVELY QUESTION ASSUMPTIONS ABOUT WHAT EQUITY LOOKS LIKE.WE WANT TO PURSUE PROJECTS THAT HELP QUESTION ASSUMPTIONS AND STATUS QUO.
THE FINAL GOAL IS TO CREATE EFFICIENCIES, SAVING RESIDENTS TIME AND MONEY, AND INTERNALLY SAVING DEPARTMENTS.
TIME AND MONEY HAS ALWAYS BEEN THE FOUNDATION OF THE WORK IN THE OFFICE OF INNOVATION.
OUR R AND D PROJECTS WILL CONTINUE TO SUPPORT THAT FOUNDATIONAL GOAL.
DURING THE JUNE SYMPOSIUM, WHEN WE BRAINSTORM THE INITIAL SET OF POTENTIAL PROJECTS TO WORK ON TOGETHER AS A LEAGUE, WE USE FEEDBACK FROM THE COMMUNITY AND THESE FOUR OBJECTIVES AS OUR GUIDING LIGHT.
SO BRIEFLY ON THIS SLIDE, I WANT YOU TO KNOW THAT THERE ARE SIX PROJECTS AND THAT THEY'RE VERY, VERY DIFFERENT.
SOME INVOLVE TECHNOLOGY, SOME DON'T.
ALL SIX, TAP INTO A SPECTRUM OF NEEDS AND PRIORITIES AND MEET DIFFERENT ORGANIZATIONAL OBJECTIVES.
AND THAT IS BY DESIGN TO ALLOW US TO TEST ASSUMPTIONS AND QUESTION PRECONCEIVED NOTIONS ABOUT THIS PROGRAM, HOW THIS PROGRAM CAN BEST SERVE SAN ANTONIO.
WE TRIED TO BE DELIBERATE AND THOUGHTFUL IN SELECTING THE INITIAL SET OF PROJECTS.
THERE WERE FOUR WAYS WE PRIORITIZE AND LANDED ON THESE SIX PROJECTS.
FIRST, WE STARTED BY LOOKING AT RESIDENT DEPARTMENT FEEDBACK.
WE GATHERED ON THE CHALLENGES THEY'RE FACING.
SECOND, WE PRESENTED THESE CHALLENGES ALONG WITH THE FOUR STATED OBJECTIVES ON THE PREVIOUS SLIDE TO OUR PARTNERS AT THE JUNE SYMPOSIUM.
FROM THERE, THE GROUP LISTED OVER 30 POTENTIAL CHALLENGES WE COULD WORK ON TOGETHER WHERE THERE WAS STRATEGIC ALIGNMENT WITH PARTNER EXPERTISE.
AND THEN FINALLY, WE WANTED A DIVERSE SET OF PROJECTS, AND THAT IS HOW WE DWINDLED DOWN THE INITIAL SET TO THIS SIX.
THESE PROJECTS ARE JUST A START AND WE LOOK FORWARD TO EXPLORING MORE CHALLENGES AND OPPORTUNITIES WITH YOU ALL MOVING FORWARD.
SO NOW I'M GOING TO GO INTO DETAIL ON THE SIX PROJECTS.
UM, THE FIRST IN AND OF ITSELF IS THE R AND D PROGRAM STRUCTURE.
WHEN I WAS PROMOTED TO R AND D ADMINISTRATOR, OUR, I STARTED RIGHT AWAY DESIGNING THE STRUCTURE FOR HOW THIS PROGRAM SHOULD WORK.
I SHOWED UP AT THE JUNE SYMPOSIUM.
I'VE BEEN REFERENCING WITH BIG POSTERS ON THE PROCESS, THE GOVERNANCE AND THE EVALUATION CRITERIA THAT I THOUGHT SHOULD DRIVE THE WORK.
LUCKY FOR ME, THERE WERE SMARTER PEOPLE THAN ME IN THE ROOM THAT DAY WHO SUGGESTED WE VIEW THE R AND D PROGRAM ITSELF AS AN EXPERIMENT AND LEARN LESSONS ALONG THE WAY BEFORE WE OVERTHOUGHT IT AND OVERSTRUCTURED IT.
IT'S A VERY DIFFERENT WAY THAN WE ARE USED TO WORKING AT THE CITY WHERE WE DO OUR BEST TO HAVE ALL THE ANSWERS UP FRONT.
SINCE WE ARE ADVOCATING AND ITERATIVE LEARNING APPROACH TO BE MORE EVIDENCE-BASED, TRANSPARENT AND ACCOUNTABLE IN THE WAY WE WORK, WE HAVE EMBRACED THAT TO THE CORE OF WHAT WE WERE WE ARE DOING WITH THIS PROGRAM.
SO THE NEXT PROJECT IS CITY VEHICLES ON DATA FOR DATA COLLECTION.
AND HERE WE'RE TALKING ABOUT HOW SOLID WASTE TRUCKS COVER 25,000 MILES A DAY AND 95% OF THE CITY WEEKLY.
THERE IS A GREAT OPPORTUNITY THERE TO CAPTURE INFORMATION ABOUT THE BUILT ENVIRONMENT.
THE LONG-TERM VISION OF THIS PROJECT IS TO EQUIP MANY DIFFERENT TYPES OF CITY VEHICLES WITH SENSORS THAT CAN COLLECT DATA ON AREAS OF SERVICE NEED ANYTHING FROM NOISE POLLUTION TO WIFI, DEAD SPOTS TO PAVEMENT AND SIDEWALK CONDITIONS.
THIS INFORMATION WOULD BE USED TO CREATE MAPS THAT INFORM THE EQUITY DISCUSSION AND HELP DE PROPER HELP OUR DEPARTMENTS OPERATE MORE STRATEGICALLY AND EFFICIENTLY.
HOPEFULLY OVER TIME IT WOULD ALSO LEAD TO A REDUCTION IN 3 1 1 CALLS.
IN THE FIRST PHASE OF THIS TRIAL, SWRI WILL BE DETERMINING WHICH SENSORS WORK BEST TO DETECT POTHOLES.
THEY WILL STUDY THE RELIABILITY OF THE SENSORS, HOW TO STORE THE DATA, AND HOW TO MAKE SENSE OF THE DATA.
THEY WILL EQUIP TWO SOLID WASTE VEHICLES WITH TWO DIFFERENT TYPES OF SENSORS, CAMERAS AND LIDAR.
CAMERAS ARE BY FAR THE LEAST EXPENSIVE SENSOR.
SO SWRI IS USING THE LIDAR TO TEST THE ACCURACY OF THEIR ALGORITHMS ON THE CAMERA, HELPING THE CITY TO AVOID COSTS WHEN IT COMES TIME TO SCALE.
SOME CITIES THAT WE KNOW OF ARE TRYING THIS, THOUGH NOT MANY, BUT MOST ARE WORKING WITH COMPANIES.
IT'S AN ASSET TO HAVE AN INDEPENDENT NONPROFIT RESEARCH INSTITUTE LIKE SOUTHWEST RESEARCH INSTITUTE AS A PARTNER.
THEY HAVE NO SKIN IN THE GAME, SO THEY CAN OBJECTIVELY EVALUATE THE TECH, HELP US AVOID COSTS AND MAKE EDUCATED PURCHASES.
NOT ONLY THAT, BUT SWRI HAS ALLOCATED 208,000 IN FUNDING TO THE FIRST PHASE OF THE PROJECT BECAUSE THEY SEE THE TRANSFORMATIVE NATURE OF THIS WORK FOR CITIES OF THE FUTURE, AND THEY WANT TO LEARN WITH US.
THE THIRD PROJECT IS CALLED CITY HALL TO GO.
THIS PROJECT WAS INSPIRED IN MANY WAYS.
A HANDFUL OF OTHER CITIES HAVE TRIED THIS.
I MENTIONED TO YOU THAT BOSTON WAS THE FIRST TO PILOT IT A FEW YEARS AGO, AND IT'S A WAY TO OVERCOME BARRIERS FOR HARD, ELDERLY, DISABLED, OR LOW-INCOME RESIDENTS WHO HAVE TROUBLE GETTING DOWNTOWN OR GETTING TO MULTIPLE PLACES TO GET THEIR NEEDS MET.
ANOTHER INSPIRATION FOR THIS APPROACH, UM, WAS A PERSONAL EXPERIENCE I HAD A COUPLE OF YEARS AGO.
I WAS OBSERVING A HEAD START ENROLLMENT FAIR AS PART OF AN OFFICE OF INNOVATION PROJECT.
AND THERE I MET A, A FAMILY OF FIVE.
THE WOMAN HAD, UH, TWO OF HER OWN KIDS WITH HER AND TWO THAT WERE HER SISTERS WHO WAS BATTLING DRUG ADDICTION AT THE TIME.
SHE WAS A HAIRDRESSER, AND SO SHE NEEDED
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TO ENROLL HER SISTER'S CHILDREN IN SCHOOL IN THE HEAD START PROGRAM TO HELP HER MAKE ENDS MEET.WHAT I SAW THAT DAY WAS THAT SHE HAD MANY OTHER NEEDS THAT NEEDED TO BE MET BESIDES JUST, UM, ENROLLING THESE CHILDREN IN HEAD START.
UM, BUT SHE DIDN'T KNOW WHAT ELSE WAS AVAILABLE TO HER.
THE OTHER THING THAT I SAW THAT DAY IS THAT SHE DIDN'T HAVE DOCUMENTS SHE NEEDED ON HER IN ORDER TO ENROLL THE CHILDREN.
SHE DIDN'T HAVE BIRTH CERTIFICATES OR IMMUNIZATION RECORDS.
WHAT THIS PROJECT WOULD DO FOR HER NOW IS PROVIDE THOSE DOCUMENTS ON SITE AND WHILE SHE WAS WAITING TO BE SEEN BY THE CASEWORKER, TELL HER ABOUT ADDITIONAL SUPPORTS AND SERVICES THE CITY HAS THAT COULD HELP HER IN HER SITUATION.
SO THE OBJECTIVE OF THIS PROJECT IS THREEFOLD.
FIRST, TO BRING SERVICES INTO THE COMMUNITY WHERE RESIDENTS ALREADY ARE AT LOCATIONS AND TIMES CONVENIENT TO THEM.
SECOND, TO HELP RESIDENTS ADDRESS MULTIPLE NEEDS AT ONE TIME.
AND FINALLY, TO SEE IF WE CAN RECOGNIZE EFFICIENCIES AND COST SAVINGS FOR DEPARTMENTS BY WORKING IN TANDEM ON THIS PROJECT.
IF WE GET IT RIGHT, IT WON'T MATTER IF YOU ARE FROM METRO HEALTH, THE LIBRARY ECONOMIC DEVELOPMENT, THE CITY SAWS, OR C P S, OUR CUSTOMERS WILL JUST SEE SOMEONE WHO WANTS TO HELP IN AN EASIER WAY TO GET MULTIPLE NEEDS MET AT ONCE.
THE FOURTH PROJECT I'M ABOUT TO TELL YOU ABOUT IS A GREAT EXAMPLE OF HOW THE CITY CAN UTILIZE DA DATA TO MAKE DECISIONS.
AND EVEN MORE IMPORTANT, ASK OURSELVES ARE THE INTERVENTIONS WE'VE DEVELOPED WORKING OVER TIME.
N E Z STANDS FOR NEIGHBORHOOD EMPOWERMENT ZONES, WHICH THE NEIGHBORHOOD AND HOUSING SERVICES DEPARTMENT IS ESTABLISHING TO ENCOURAGE AFFORDABLE HOUSING THROUGH FINANCIAL INCENTIVES LIKE TAX ABATEMENTS, FEE WAIVERS, EXPEDITED REVIEW, AND THE RELEASE OF CITY LIENS.
FOR THIS PROJECT, N H S D WILL BE PAIRED WITH FULL FOUR MULTIDISCIPLINARY PROFESSORS FROM U T S A WHO ARE LOOKING FOR AN OPPORTUNITY TO BUILD ON PAST RESEARCH AND TO GROWTH PATTERNS IN SAN ANTONIO AND, AND FIND A PRACTICAL APPLICATION FOR THEIR WORK.
THESE PROFESSORS WILL CREATE AN ONLINE TOOL FOR N H S D TO AGGREGATE DATA MAP ZONES AND INDEX CRITICAL METRICS FOR N H S D TO REVIEW AS THEY SELECT THE MOST BE BENEFICIAL BOUNDARIES FOR ANY ZS, EVALUATE THE IMPACT OF NZS OVER TIME AND ADJUST THE LOCATION AND INNOVATIONS BASED ON THE EMPIRICAL DATA ANALYSIS.
A CRITICAL COMPONENT OF THIS PROCESS INVOLVES THE DEVELOPMENT OF A MULTI-VARIATE INDEX, WHICH WILL ALLOW N H S D TO STRATEGICALLY WEIGH AND COMPARE SOCIO SOCIODEMOGRAPHIC TRENDS IN THE DESIGNATED NZS.
SO IT'S COMPLEX WORK AND VERY MUCH A SHIFT TOWARDS FIGURING OUT HOW THE CITY CAN BETTER UTILIZE DATA TO DRIVE DECISIONS.
WHAT MAKES ME MOST EXCITED ABOUT THIS PROJECT IS HOW IT CAN HELP PAY THE PATH FOR THE ORGANIZATION OVERALL TO MAKE MORE DATA-DRIVEN DECISIONS BY CAPTURING A CASE STUDY ON THE LESSONS LEARNED FROM WORKING WITH ACADEMIA AND APPLYING DATA-DRIVEN METH, METH, METH METHODOLOGIES TO POLICY MAKING.
WE CAN HELP OUR DEPARTMENTS LEARN FROM OUR MISTAKES AND CE SUCCESSES AND HIT THE GROUND RUNNING AS THEY MOVE TOWARDS MORE DATA-DRIVEN APPROACHES AS WELL.
SO THE FIFTH PROJECT HELPS ANSWER THE QUESTION, CAN THE CITY'S EXISTING CAMERAS AUTOMATICALLY IDENTIFY WHEN A TRAFFIC ANOMALY EXISTS? SOMETHING LIKE SEVERE WEATHER CHANGING TRAFFIC PATTERNS OR CAR ACCIDENTS ARE HAPPENING, AND CAN WE NOTIFY, AUTOMATICALLY NOTIFY THE DEPARTMENTS TO RESPOND? OUR TRANSPORTATION AND CAPITAL IMPROVEMENTS DEPARTMENT HAS 200 CAMERAS AT TRAFFIC INTERSECTIONS.
SOUTHWEST RESEARCH INSTITUTE HAS BEEN WORKING WITH TECH DOTS HIGHWAY CAMERAS TO DEVELOP ALGORITHMS THAT AUTOMATICALLY IDENTIFY TRAFFIC ANOMALIES ON THEIR HIGHWAYS.
SWRI WOULD LIKE TO EXPAND THEIR RESEARCH AND PERFECT THEIR ALGORITHMS BY LOOKING AT TRAFFIC ANOMALIES AT THE STREET LEVEL.
THEY'RE ALSO INTERESTED IN TESTING OUT HOW THE AUTOMATIC ALERT SYSTEM WILL WORK BY UTILIZING THE CITY'S INFRASTRUCTURE AND IN-HOUSE EXPERTISE AT T C I, THEY CAN BUILD ON THEIR RESEARCH AND THE CITY STANDS TO BENEFIT BY HAVING A NEW WAY TO RESPOND MUCH MORE EFFICIENTLY AND STRATEGICALLY.
AND LAST BUT CERTAINLY NOT LEAST, IS OUR SIXTH PROJECT.
A GREAT IDEA CAN COME FROM ANYWHERE.
HOW DOES THE CITY ENSURE WE ARE HEARING FROM FRONTLINE STAFF, RESIDENTS AND THE FOLKS SEEING THE CHALLENGES FIRSTHAND EVERY DAY AT U SS A A, THEY FIGURED OUT A WAY.
OVER THE PAST 10 YEARS, U S A A LABS HAS BEEN COLLECTING EMPLOYEE AND CUSTOMER IDEAS VIA A DIGITAL PLATFORM.
IT'S LED TO OVER ONE 1100 PATENTS, AND THE MAJORITY OF THOSE IDEAS CAME FROM A FORMER SECURITY GUARD.
U S A A LABS WILL ADVISE THE DEVELOPMENT OF OUR PLATFORM AND PROCESS CONTRIBUTING BEST PRACTICES AND CONSULTING HOURS TO DO SO.
U S A A WANTS TO SUPPORT THE CITY OF SAN ANTONIO BECAUSE THEY BELIEVE IT'S IMPORTANT TO HELP IMPROVE THE QUALITY OF LIFE OF LIVES OF THE EMPLOYEES THAT WORK AND LIVE HERE.
NOT ONLY THAT, OUR RESEARCH WILL PROVIDE A NEW PERSPECTIVE TO U SS A A AS THEY CONTINUE TO EVALUATE AND EXPLORE UPDATES TO THEIR IDEA MANAGEMENT SYSTEM.
[00:25:02]
THIS WILL BE A PHASED APPROACH.UM, WE DO ULTIMATELY HOPE THAT WE CAN OPEN IT UP TO RESIDENTS, BUT WE NEED TO PERFECT IT OVER TIME.
SO WE'LL START WITH 50 PARTICIPANTS THIS SPRING.
ACTUALLY, WE'VE ALREADY STARTED WITH THE 50% PARTICIPANTS THIS SPRING AS U S A A HELD A USER-CENTERED DESIGN WORK ALL DAY WORKSHOP WITH THEM LAST WEEK SO THAT THEY, THE USERS COULD BE THE ONES TO BUILD THE WAY THAT THIS PORTAL AND PROCESS WILL WORK.
THEN IN THE FALL, WE'LL ROLL IT OUT TO 300 RANDOMLY SELECTED EMPLOYEES FROM ACROSS THE ORGANIZATION TO FURTHER DIG DEEP INTO HOW THIS WORKS FOR THEM AND THE VALUE IT'S BRINGING TO OUR ORGANIZATION.
FINALLY, WE'LL ROLL IT OUT TO ALL CITY EMPLOYEES AND LEARN OUR FINAL LESSONS BEFORE ROLLING IT OUT TO THE RESIDENTS.
WITH THIS PROJECT, WE ARE DEMOCRATIZING THE INNOVATION PROCESS, AND IF IT SUCCEEDS, THIS COULD POTENTIALLY BECOME THE FOUNDATION OF HOW R AND D COLLECTS AND EVALUATES PROJECT IDEAS FOR THE PROGRAM OVERALL.
SO THAT'S, UH, COMPLETES THE SIX PROJECTS.
AND JUST TO GIVE YOU A SENSE OF WHERE WE'RE AT, WE'VE SCOPED THESE SIX PROJECTS WITH OUR PARTNERS OVER THE PAST SIX MONTHS.
WE'VE ESTABLISHED A MEMORANDUM OF UNDERSTANDING TO CONTINUE WORKING TOGETHER.
WE'VE SECURED FUNDING FOR THREE OF THE SIX PROJECTS AND ARE READY TO MOVE FORWARD ON THOSE.
NEXT UP IS THAT ON SOME OF THE PROJECTS WHERE THERE'S DATA BEING SHARED, WE NEED TO ESTABLISH PROJECT BASED AGREEMENTS.
UM, WE'RE GOING TO MOVE FORWARD AND LAUNCH THE PROGRAMS, THE PROJECTS.
AND THEN FINALLY, THERE ARE THREE PROJECTS WHERE WE NEED TO SCOPE OUT ADDITIONAL FUNDING AND DO HAVE LEADS TO DO SO.
BUT JUST WANTED TO KIND OF INFO TRANSPARENCY TELL YOU WHERE WE'RE AT TODAY.
I AM JUST A VOICE FOR A GROUP OF MANY BRILLIANT PEOPLE.
SO I'D LIKE ASK YOU ALL TO STAND UP SO THAT WE CAN RECOGNIZE YOU.
UM, FROM SOUTHWEST RESEARCH INSTITUTE, U SS A A, THE CITY DEPARTMENT, I ALSO NOTICED WHO'S THE OTHER MEMBER OF THE R AND D TEAM, DID NOT STAND UP.
SO, R COULD YOU PLEASE STAND UP? AND WITH THAT, I END AND AM AVAILABLE FOR QUESTIONS.
THANK YOU VERY MUCH, UH, FOR THE PRESENTATION, KATE, UH, WHEN THE FIRST I LEARNED ABOUT THIS, I WAS VERY EXCITED ABOUT IT AND I'M GLAD TO SEE IT COME TO FRUITION.
UH, IT'S NO SECRET THAT, UH, THE WORK THAT MUNICIPAL GOVERNMENTS DO PROVIDES A GREAT PLATFORM FOR INNOVATION AND TECHNOLOGY AND PILOTING OF NEW TECHNIQUES.
BUT THE WAY THE PRESSURES OF GOVERNMENT WORK IS THAT IT MAKES IT, AS YOU SAID, VERY RISK AVERSE.
UH, BECAUSE SOMETIMES THE PILOTING OF NEW TECHNIQUES AND TECHNOLOGIES REQUIRES THE OUTLAY OF CAPITAL KNOWING THAT WE ARE TRYING TO FAIL, UH, IN THESE KINDS OF EXPERIMENTS TO LEARN AND DO BETTER.
UH, SO WITH THE COLLABORATION OF U T SS A U S A A AND THE SOUTHWEST RESEARCH INSTITUTE, THEY'VE NOW GIVEN US AN OPPORTUNITY TO CREATE THAT PLATFORM, BUT ALSO OUTLAY THE RISK, UH, TO OUR PARTNERS IN SHARING THAT BURDEN, UH, WHICH ULTIMATELY WILL BE THE BENEFIT OF EVERYONE.
SO I WANNA SAY THANK YOU TO THE INNOVATION DEPARTMENT FIRST.
UH, WHAT WE'RE SEEING HERE WITH THE R AND D LEAGUE IS REALLY, UH, A, UH, A CULMINATION OF WHY WE CREATED AN INNOVATION DEPARTMENT IN THE FIRST PLACE.
THIS IS PROBABLY THE MOST SIGNIFICANT THING THAT'S COME OUT OF, UH, THE INNOVATION AREA OF THE CITY, UH, SINCE THAT DEPARTMENT HAS CREATED.
SO, UH, THIS IS GREAT NEWS, UH, NOT JUST FOR, UH, MUNICIPAL LEADERS AND, AND FOLKS WHO GET TO USE THAT, UH, TECHNOLOGY AND, AND, UH, TECHNIQUES THAT ARE DEVELOPED, BUT ALSO THE PEOPLE THAT WE SERVE THAT'S ULTIMATELY WHO WILL BENEFIT FROM THIS.
I JUST HAD A COUPLE OF QUESTIONS.
UM, P AND I THINK YOU'RE PROBABLY THE ONE TO ANSWER THEM.
UM, I'VE, AND JUST TO REFLECT AGAIN ON THIS, THERE'S NOT A SINGLE MUNICIPAL GOVERNMENT IN THIS COUNTRY THAT ISN'T TRYING TO FIGURE OUT HOW TO PILOT THINGS WITHOUT, BUT ALSO BE ABLE TO EXPLAIN IT TO THE TAXPAYERS THAT THEY ANSWER TO.
AND SO WE FINALLY HAVE AN OPPORTUNITY TO DO THAT, UH, AND DO IT VERY WELL.
SO I'M GLAD WE FIGURED THIS OUT.
UH, BUT THIS IS, AS YOU SAID, GOING TO BE A DATA INFORMED PROCESS.
WE'RE GONNA ACTUALLY BE PRODUCING A LOT OF DATA, UH, BASED ON THE WORK THAT'S HAPPENING.
SO CAN YOU TELL US A LITTLE BIT ABOUT THE DATA, UH, UH, PROCESS, UH, HOW WE'RE GOING TO HANDLE OPEN DATA AND THE OPPORTUNITY TO PROVIDE THIS DATA TO THE PUBLIC TO HELP US INNOVATE EVEN MORE? UH, A LOT OF, UM, WORK THAT'S HAPPENING IN THINK TANKS AND INCUBATORS THROUGHOUT THE, THE CITY THAT CAN CAPITALIZE ON THE WORK THAT'S BEING TAKEN, THAT'S TAKING PLACE AND, AND MAKE THINGS EVEN BETTER.
SO, UM, IT'S KIND OF A TWOFOLD APPROACH.
UM, OBVIOUSLY CRAIG HOPKINS AND HIS TEAM, UM, HAVE TOP-NOTCH FOLKS WHO ARE THINKING ABOUT PRIVACY.
[00:30:01]
ANYTHING THAT DOESN'T HAVE A PRIVACY COMPONENT ATTACHED TO IT WOULD BE, UM, DEFINITELY THE TYPE OF DATA THAT WE WOULD WANNA MAKE AVAILABLE TO THE PUBLIC TO CONTINUE.TO YOUR POINT, THAT INNOVATION, IT DOESN'T NEED TO END WITH IN-HOUSE EXPERTISE OR EVEN OUR PARTNER EXPERTISE.
SO OPENGOV IS A GREAT START, BUT THERE'S SO MUCH MORE WE CAN DO THERE.
AND SO WE WILL DEFINITELY BE EXPLORING THOSE OPPORTUNITIES AND BE AS TRANSPARENT AS WE POSSIBLY CAN WHILE PROTECTING, UH, OUR RESIDENTS' PRIVACY AND OUR, THE PRIVACY OF THE DATA.
UM, AND AS A RESULT OF MAYBE SUCCESSFUL PILOTS, WE'RE ALSO GONNA BE PRODUCING PERHAPS NEW TECHNOLOGIES, CERTAINLY NEW TECHNIQUES.
CAN YOU SPEAK TO ANY INTELLECTUAL PROPERTY THAT MIGHT COME OUT OF THIS AND AND HOW IS THAT GONNA BE HANDLED? YES.
SO THERE HAVE BEEN ATTORNEYS INVOLVED THROUGHOUT THE SIX MONTH PROCESS, UM, FROM EACH OF OUR PARTNER ORGANIZATIONS, AND WE'VE HAD A LOT OF DISCUSSIONS ABOUT INTELLECTUAL PROPERTY.
UM, SO THAT'S ANOTHER COMPONENT OF THOSE PROJECT BASED AGREEMENTS.
IT'S NOT JUST THE DATA, IT'S ALSO WHO'S GONNA OWN WHAT.
UM, AND SO I DON'T HAVE TECHNICAL DETAILS ON EACH PROCESS FOR YOU TODAY, BUT JUST, UM, REST ASSURED THAT IT'S A DISCUSSION WE'RE HAVING AND THAT IT'LL BE A PART OF EACH PROJECT.
AND, AND THE, UH, R AND D LEAGUE, WHICH WILL RESIDE WITHIN THE INNOVATION DEPARTMENT, UH, CONTINUES TO REPORT BACK TO THE INNOVATION COMMITTEE OF COUNCIL, UH, CHAIRED BY COUNCIL MEMBER PIAS.
UH, AND THAT PROCESS IS GONNA REMAIN, WE'RE GONNA GET UPDATES, UH, THROUGH THE COMMITTEE, UH, AND THEN ULTIMATELY TO COUNCIL.
UM, CITY HALL FOR ALL SEEMS LIKE AN IMMEDIATE BENEFIT.
I'M GLAD THAT ALL THESE DEPARTMENTS ARE INVOLVED.
UM, WE TALKED ABOUT, YOU KNOW, ALL THE WORK THAT THE CITY CLERK'S OFFICE IS DOING WITH PASSPORTS AND, AND THINGS LIKE THAT, VITAL RECORDS THAT MIGHT BE MORE ACCESSIBLE NOW TO PEOPLE.
SO I ASSUME THAT'S PART OF, UM, THE PLANNING.
UM, IT WOULD BE GREAT, AND I KNOW ALL THE, THE COUNCIL OFFICES WOULD, UH, PROBABLY, UM, ENJOY WORKING WITH YOU AND THE R AND D LEAGUE TO FIND PLACES WHERE CITY HALL FOR ALL CAN GO AND POTENTIALLY HAVE LIAISONS FROM THE COUNCIL OFFICES PRESENT, UH, TO GET FEEDBACK AND TROUBLESHOOT THAT SORT OF THING.
UH, THANK YOU VERY MUCH, KATE, FOR THE PRESENTATION.
UH, LOOK FORWARD TO WORKING WITH ALL THE PARTNERS, AND THANK YOU AGAIN FOR ESTABLISHING, UH, WHAT I THINK WILL BE A GROUNDBREAKING, UH, NEW DEVELOPMENT FOR THE CITY, UH, COUNCIL MEMBER VERAN.
THANK YOU, UH, FOR THE PRESENTATION.
I, I GUESS MANY OF MY QUESTIONS WERE, UH, ABOUT THE DATA AND, UH, THE PRIVACY COMPONENT AND TO MAKE SURE WHO, 'CAUSE I, I HEARD YOU MENTION WHAT 1100 PATENTS THAT, UH, U S A A HAD, AND I THINK THAT'S EXCITING, BUT JUST WHO WOULD THAT BELONG TO? WHO, UH, WHEN WE DO THE MOUS OR WHAT HAVE YOU, WHERE WILL THAT, WHO WILL, THAT WILL OWN ALL OF THAT PROPERTY? SO THAT'S IMPORTANT FOR ME.
AND SO I'M LOOKING FORWARD TO THOSE DETAILS AND THAT, UM, LEGAL DETAILS TOO.
THAT WAS ONE OF MY MAIN QUESTIONS.
I'M EXCITED ABOUT ALL OF THESE IDEAS, ESPECIALLY THE IDEA PORTAL.
'CAUSE I KNOW I'VE SHARED WITH YOU ERIC MANY, MANY TIMES THAT I THINK SOME OF THE GREATEST IDEAS THAT WE HAVE ARE OUR CITY EMPLOYEES THAT ARE ALREADY THERE ON, UH, IN THE FIELD WORKING AND HAVE GREAT IDEAS, BUT IT JUST DOESN'T SURFACE TO THE TOP MAYBE HERE TO THE COUNCIL MEMBERS.
SO I THINK THIS IS A GREAT OPPORTUNITY FOR THEM.
ARE THEY GONNA BE ABLE TO, DO Y'ALL ENVISION THEM BEING ABLE TO HAVE TIME DURING THEIR WORK, UM, SCHEDULED TO BE ABLE TO DO WHATEVER THEY NEED TO DO TO GIVE THEIR IDEAS? UM, YES IS THE SHORT ANSWER, BUT THE MORE IN-DEPTH ANSWER IS THAT THIS IS GONNA BE A LEARNING PROCESS.
SO THEY'VE ENCOURAGED US TO WORK WITH OUR EXECUTIVE CHAMPIONS ON THE FRONT END, UM, TO START GETTING THAT BUY-IN SO THAT WHEN THEIR EMPLOYEES COME UP WITH THAT IDEA, THAT COULD BE TRANSFORMATIVE.
THERE'S ALREADY A PATH TO ALLOWING THEM TO WORK ON IT.
UM, AND SO YES, IT'S SOMETHING THAT WE'LL BE LEARNING OVER TIME AND THAT WE'RE ALSO AWARE WE NEED TO BE THINKING ABOUT.
AND I KNOW, ERIC, THIS IS ONE OF THE CONVERSATIONS THAT WE'VE HAD, UM, OR I FORGET WHICH GROUP WE'RE HAVING THIS CONVERSATION ABOUT THE OFFICE OF INNOVATION AND LOOKING AT, UM, ONE, UH, WHEN WE FIRST CREATED THE OFFICE OF INNOVATION OR WHEN IT, WHEN IT WAS FIRST CREATED, IT WAS ALSO ABOUT FINDING EFFICIENCIES IN EVERY SINGLE CITY DEPARTMENT TOO.
SO I'M HOPING THAT THIS R AND D LEAGUE IS ALSO GOING TO LOOK AND SEE WHERE ARE THE EFFICIENCIES, WHERE ARE THE STREAMLINES, WHERE ARE THOSE, UM, ANOMALIES, IF YOU WILL, EVEN IN OR ANTIQUATED THINGS THAT WE DO WITH THE CITY THAT WE CAN STREAMLINE AND, UM, HELP IN OUR, IN OUR OWN CITY DEPARTMENTS.
UM, SO THAT WOULD BE IMPORTANT FOR ME.
AND THEN, UM, LASTLY, YES, PLEASE
[00:35:01]
COORDINATE WITH OUR OFFICE ON THE CITY HALL TO GO, UM, EVENTS.UM, I'VE ALREADY SHARED WITH YOU ALL WHAT'S, WHAT'S, UM, WHAT'S NOT WORKING WITH THAT.
SO PLEASE COORDINATE WITH OUR OFFICE.
TALK WITH OUR OFFICE, SO WE KNOW THAT SOME NEIGHBORHOODS OR SOME CHURCHES OR SOMETHING LIKE THAT, THAT HAVE REALLY BIG COMMUNITY EVENTS AND WE KNOW EXACTLY WHERE TO PLUG YOU IN.
SO PLEASE JUST HAVE A CONVERSATION WITH US.
COUNCIL MEMBER GRO, COUNCIL MEMBER ROCHA GARCIA.
THANK YOU CATON, AND THANK YOU BRIAN FOR THE GREAT PRESENTATION.
I ALREADY ASKED COUNCILMAN PILLIS, WHERE'S MY CAPE? UM, SO HE, HE SAID HE WOULD GET ME ONE, BY THE WAY.
UM, BUT I LIKE THAT WE'RE, UH, IT LOOKS LIKE WE'RE MERGING SOME QUANTITATIVE AND QUALITATIVE INFORMATION, AND SO I'M REALLY EXCITED ABOUT THAT.
I HAD MENTIONED TO YOU ALL THAT MAYBE WE COULD LOOK AT THIS FROM THE ETHNOGRAPHIC LENS AS WELL, AND I'D LOVE TO MAYBE EXPLORE THAT FURTHER WITH YOU ALL BECAUSE I DO THINK THAT THIS IS AN OPPORTUNITY, UH, TO, UM, TO BE OUT IN THE COMMUNITY AND LEARN FROM THEM, UM, AS WELL.
I LOVE THAT IT'S, UH, USER-CENTERED DESIGN.
I, I LOVE THAT WE HAVE THE BUILT-IN ENVIRONMENT FOR IT, LIKE WITH THE SOLID WASTE TRUCKS, AND I'M SURE THERE'S OTHER AREAS THAT WE COULD ALSO, UM, LEVERAGE.
UM, I'M, I'M HEAVILY IN FAVOR OF, UH, EVIDENCE-BASED RESEARCH.
SO I WAS NERDING OUT ORIGINALLY WHEN I SAW THIS, AND I HAD ALREADY ASKED ALL MY QUESTIONS AND, AND GIVEN SOME, UH, RECOMMENDATIONS.
DOES THIS, UH, ALSO, AND, AND THIS MIGHT BE FOR THE, THE RESEARCHERS THAT ARE WORKING ON, ON THIS PART OF IT, WILL THEY BE, UH, N I H TRAINED RESEARCHERS THAT ARE DOING THIS? BECAUSE THEY WILL BE DEALING MAYBE WITH SOME SENSITIVE ITEMS OR WITH HUMAN SUBJECTS POSSIBLY AT SOME POINT.
YEAH, SO, UH, THE NATIONAL INSTITUTE OF HEALTH DOES SOME CERTIFICATION SO THAT WE COULD MAKE SURE THAT DATA OR THAT INFORMATION MIGHT BE KEPT PRIVATE, LIKE SO, UH, INFORMATION ON DEATH CERTIFICATES OR BIRTH CERTIFICATES OR ANYTHING, JUST A PRIVACY ISSUE.
EVEN EVEN THAT ELEMENT, I JUST WANNA MAKE SURE THAT THEY'RE ALL CERTIFIED.
I DON'T KNOW IF OUR STAFF WOULD ALSO BE GOING THROUGH THAT AS WELL.
AND, AND AS WE MOVE THROUGH WITH THIS, WITH MOUS, PROJECT-BASED MOUS, WE'LL ALSO BE WORKING WITH THE ATTORNEYS ON THEIR END AND ALSO OUR OWN METRO HEALTH TO MAKE SURE THAT WE'RE FOLLOWING ALONG WITH ANY REGULATIONS RESTRICTIONS.
SO, AND I WORK REALLY CLOSELY WITH OUR RESEARCH OFFICE, AND WE HAVE POLICIES AND PROCEDURES AND PROCESSES FOR I R B REVIEW.
THAT'S, I WAS GONNA NERD OUT ON THE I R B, BUT, SO, SO YOU GUYS HAVE THAT COVERED, SO THAT'S GREAT.
SO THAT'S WHAT I WAS WORRIED ABOUT.
I DIDN'T KNOW IF OUR STAFF THAT WOULD BE WORKING WOULD ALSO BE REQUIRED TO GO THROUGH THAT SORT OF TRAINING.
SO, UM, SOMETHING TO CONSIDER.
I DON'T THINK THEY WOULD HAVE TO, BECAUSE IF IT'S THROUGH YOU GUYS AND WE'RE COVERED, UM, BUT I WANTED TO ASK, AND THEN ALSO, WHAT KIND OF SERVICES BEYOND, UM, SO I, THERE MIGHT BE SOME, UH, I KNOW YOU GUYS MENTIONED THE PUBLIC LIBRARY, SO I WAS HAPPY ABOUT THAT.
UM, I'M ASSUMING, ASSUMING WATER, FOOD AND TIMES OF NEED MIGHT ALSO BE ONE OF THESE THINGS.
I DID SHARE WITH YOU ALL THAT THE FRANCISCAN CAPUCHINS, UH, DID THIS IN DENVER, AND I DON'T KNOW IF YOU'VE HAD TIME TO CHECK THAT OUT.
UM, BUT THEY DO IT MORE ON A SOCIAL SERVICE.
AND SO WOULD THIS BE KIND OF OUR BACKUP IN THE EVENT OF GETTING OUT THERE AND, AND QUICK RELIEF, UM, TYPE THING EVENTUALLY AS WELL? IS THAT SOMETHING THAT YOU ALL ARE CONSIDERING? YOU'RE TALKING ABOUT THE CITY HALL TO YEAH.
CITY TO GO IS THE SHORT ANSWER.
SO, UM, THE TYPES OF SERVICES THAT WE'RE DOING ARE GONNA BE DIRECT SERVICES, BUT IT'S ALSO GONNA BE OUTREACH.
SO I'LL JUST GIVE YOU AN EXAMPLE.
AT THE FIRST EVENT, WE FOUND AN ALIGNMENT WHERE ANIMAL CARE HAS SOME, UM, LOW INCOME FOLKS THAT THEY'RE TRYING TO REACH FOR LOW COST TO NO COST PET SERVICES.
SOLID WASTE WAS ALSO TRYING TO REACH THAT EXACT SAME ZIP CODE SO THAT THEY COULD DOWNSIZE THEIR CARTS AND SAVE $144 PER MONTH.
UM, AND PARKS WAS ALSO TRYING TO RECRUIT FOR THEIR AFTERSCHOOL PROGRAMMING.
SO IT'S THOSE TYPES OF SERVICES WHERE WE'RE GONNA SEE ALIGNMENTS AND WE'RE OPEN TO WORKING WITH, UM, ALL THE OTHER SERVICES THAT THOSE COMMUNITIES MAY NEED.
I THINK OF THAT ONE VERY MUCH AS AN ITERATIVE APPROACH.
WE'RE GONNA BE ON THE GROUND SURVEYING THAT DAY, UM, TO FIND OUT IF WHAT WE BROUGHT WAS ACTUALLY WHAT THEY NEEDED, OR IF FOR THE SECOND EVENT, THE THIRD OR THE 10TH EVENT, WE CAN GET BETTER AND BETTER AT FI FIGURING OUT EXACTLY WHAT THEY WANTED ON THE GROUND AND PROVIDING THAT SERVICE.
AND THE FOLKS THAT ARE GOING TO BE RIDING ALONG ON THE CITY HALL TO GO, WILL THEY BE BILINGUAL? YES.
THAT'S A BIG PART OF WHAT WE'RE TRYING TO FIGURE OUT RIGHT NOW IS HOW WE CAN BE BILINGUAL, NOT JUST IN OUR, UH, OUR OUTREACH, BUT IN THE FOLKS WHO ARE GONNA BE JOINING US AND SURVEYING THAT DAY.
I LOVE, BY THE WAY, THE IDEA PORTAL.
I CAN SEE WHERE, UM, AND, AND I MENTIONED THIS TO YOU ALL ALREADY, THAT WE MIGHT BE, UH, IT WOULD BE A GOOD THING AND WE MIGHT BE OVERWHELMED WITH IDEAS, BUT MORE IMPORTANTLY, NOT TO LET THOSE IDEAS JUST FALL UP BY THE WAYSIDE.
SO I'M SURE SOMEONE WILL BE TRACKING THIS AND THERE'LL BE SOME SORT OF AN ALERT SYSTEM.
[00:40:01]
WE STILL DO THE STAR AWARDS? AND HOW WILL THIS REPLACE POTENTIALLY THE STAR AWARDS THAT HR USED TO DO SOME TIME AGO? NO, WE DON'T DO THE STAR AWARD ANYMORE.THE STAR AWARD, UM, HAS TRANSITIONED A COUPLE OF YEARS AGO TO OUR CORE VALUE AWARDS.
AND SO WE DO THOSE ONCE A YEAR FOR THOSE, UH, FOR, FOR, FOR THE REST OF THE COUNCIL.
THE STAR AWARD WERE, WERE, WAS AN AWARD THAT THE CITY DID ANNUALLY TO RECOGNIZE HIGH PERFORMING, UH, EITHER GROUPS OF EMPLOYEES OR, UH, INDIVIDUAL EMPLOYEES.
NOW WE DO AWARDS BASED ON OUR CORE VALUES, TEAMWORK, INTEGRITY, INNOVATION, AND PROFESSIONALISM.
WE DO THOSE ONCE A YEAR, AND WE'VE GOT A PROCESS INTERNALLY.
UM, I WILL SAY THAT, UM, UM, THE, THE IDEA PORTAL REALLY LIES, UH, CONSISTENT WITH SOME OF THE THINGS I TALKED ABOUT LAST SUMMER.
UH, BECAUSE AS WE ENTER THE BUDGET PROCESS OR JUST NORMAL TIMES WHERE WE'RE LOOKING AT MAKING SURE THAT WE'RE IMPROVING DELIVERY S OF SERVICE, UM, GETTING THAT FEEDBACK FROM THE EMPLOYEES FROM A CONSISTENTLY AND, AND LAYING THE GROUNDWORK.
WE, WE SHARED, UH, THESE SIX IDEAS.
BRIAN SHARED THESE SIX IDEAS WITH OUR CORE LEADERSHIP GROUP LAST WEEK AT OUR, AT OUR QUARTERLY MEETING.
AND, UM, HE ASKED FOR 50 VOLUNTEERS.
WE, WE WANTED TO MAKE SURE WE HAD GOOD CROSS SECTION OF EMPLOYEES ACROSS THE ORGANIZATION, AND WE FILLED IT UP FAST.
AND I THINK THAT'LL, THAT'LL, THAT, THAT'LL POINT US IN THE DIRECTION WHERE IF EMPLOYEES KNOW THAT THERE'S A, A, A A A, A PLACE TO GO FOR A SUGGESTION, WHETHER IT'S BUDGET RELATED OR NOT, THEN THEY'VE GOT THAT AND IT BECOMES INGRAINED WITHIN THE ORGANIZATION.
SO I'M EXCITED ABOUT THAT, UH, AS WELL.
THAT, AND THAT'S KIND OF WHERE I WAS GOING.
I JUST WANT, I KNEW THAT THERE WAS, OR THERE USED TO BE A PLACE WHERE EMPLOYEES CAN MAKE RECOMMENDATIONS AND TRY TO SEE IF THEY COULD SAVE US COSTS ON DIFFERENT THINGS, BECAUSE THEY'RE THE ONES THAT ARE ON THE FIELD, AND I JUST WANTED TO MAKE SURE THAT THEY HAD ACCESS TO, UM, I THINK IT WAS COUNCILWOMAN VIA GRANTS POINT.
I CAN'T WAIT TO SEE MY CAPE COUNCILMAN S AND I'M LOOKING FORWARD TO WORKING WITH YOU ALL.
COUNCIL MEMBER ROCHA GARCIA, COUNCIL MEMBER KEEO.
I HAD THE OPPORTUNITY TO HEAR THIS PRESENTATION AT INNOVATION, OUR INNOVATION COMMITTEE MEETING, AND I'M NO LESS EXCITED ABOUT IT NOW THAN I HAVE EVER BEEN.
I'M VERY EXCITED ABOUT THE R AND D LEAGUE.
MY QUESTIONS SURROUND THE DISCOVERY OF IDEAS THAT MAY POTENTIALLY LEAD TO RESEARCH PROJECTS, UM, IN AGREEMENT WITH COUNCILMAN, UH, COUNCILWOMAN VRAN.
I BELIEVE THAT SOME OF THE BEST SOLUTIONS COME FROM THE RESIDENTS THAT ARE EXPERIENCING THE PROBLEM.
UM, SO I WANNA, OF COURSE, BRING THEM INTO IT AS MUCH AS WE CAN.
CAN YOU TELL ME HOW THE RESEARCH IS GENERATED? UM, HOW THE, HOW THE, UM, AGENDA, THE RESEARCH IS? AGENDA IS GENERATED.
AND ACTUALLY, UM, I, I TRIED MY BEST TO SPEAK TO IT ON THE SLIDE.
LET'S SEE, REAL QUICK, UM, I THINK IT WILL BE HELPFUL TO BRING THIS BACK UP.
UM, AND SO THAT THIS IS HOW IT WORKED THIS TIME.
UM, WE KIND OF HAD A FOUR STEP PROCESS.
UM, FIRST WE LOOKED AT SOME OF THE FEEDBACK WE WERE GETTING FROM AN INNOVATION SURVEY ON CHALLENGES IN OUR COMMUNITY.
UM, WE ALSO WENT AND MET WITH MULTIPLE DEPARTMENTS TO TALK ABOUT THE CHALLENGES THAT THEY WERE SEEING.
WE PITCHED THOSE, UM, TO THE CROSS-SECTOR SYMPOSIUM.
SO 20 FOLKS FROM THE FOUR DIFFERENT SECTORS WERE THERE THAT DAY.
WE HAD ALSO ESTABLISHED THE OBJECTIVES.
SO BY ESTABLISHING THE, THE FEEDBACK WE'VE RECEIVED FROM OUR DEPARTMENTS AND FROM OUR COMMUNITY, AND THEN ESTABLISHING THE OBJECTIVES, IT LAID THE FOUNDATION FOR TRYING TO BE VERY FOCUSED ON WHAT OUR COMMUNITY NEEDS.
UM, AND THEN WE WENT FROM THERE INTO A BRAINSTORMING OF WHAT COULD OUR PARTNERS BRING TO THAT, WHAT KIND OF EXPERTISE? AND THAT HELPED US DWINDLE IT DOWN, UM, TO ABOUT 30 OR SO PROJECTS.
FROM THERE, WE THEN SELECTED A SPECTRUM OF SIX PROJECTS, SOME THAT INVOLVED TECHNOLOGY, SOME THAT DIDN'T, SOME THAT MET DIFFERENT NEEDS THAN OTHERS, BECAUSE WE FELT LIKE THAT WOULD GIVE US VALUE IN INFORMING HOW THIS PROGRAM COULD WORK OVER TIME.
I COULD SEE IT HAPPENING DIFFERENTLY IN THE FUTURE.
THAT WAS JUST TO KIND OF GET THE TRAIN OUTTA THE STATION AND GET US STARTED.
BUT WE, WE DID WANT TO START FROM A PLACE OF GROUNDING AND WHAT WE KNEW THE, OUR DEPARTMENTS AND OUR COMMUNITY WAS FACING AND WHAT THE ORGANIZATION AS A WHOLE WAS TRYING TO DO.
SO THAT WAS HOW WE GOT TO THOSE SIX.
UM, YOU MENTIONED A TIMELINE FOR POTENTIAL, UH, PUBLIC ENGAGEMENT, I THINK STARTING WITH THE U S A A EMPLOYEES, IS THAT RIGHT? SORRY, I'M NOT SURE I'M UNDERSTANDING.
WELL, UM, MAYBE I UNDERSTOOD YOU WRONG, BUT, UM, WHAT, WHAT I'M INTERESTED IN IS THIS PUBLIC PUBLIC ENGAGEMENT.
UM, WILL YOU EXPAND A LITTLE MORE ON, ON WHAT YOU'RE DOING? I THINK YOU MENTIONED A TIMELINE OF, UH, STARTING WITH U S A A WITH 50 THEN TO 300, AND THEN GOING OVER TO LIKE CITY EMPLOYEES.
UM, I LOVE THE IDEA OF, OF PEOPLE BEING ABLE TO, TO PITCH THEIR IDEA OR WHEN THEY
[00:45:01]
SEE A RESEARCH PROJECT BEING DEVELOPED, MAYBE HAVE AN IDEA TO IMPROVE IT.UM, SO WOULD YOU EXPAND A LITTLE MORE ON THAT? YES.
SO THE IDEA PORTAL WILL HOPEFULLY, IF IT WORKS OUT, BECOME THE PLATFORM FOR COLLECTING THE PROJECTS OVERALL.
SO IT'LL BE COMPLETELY OPEN, COMPLETELY DEMOCRATIZING THE INNOVATION PROCESS.
UM, AND I, I DON'T KNOW IF YOU CAUGHT IT, BUT I SAID WHEN I WENT TO THE SYMPOSIUM WITH OUR PARTNERS, I HAD POSTERS THAT SAID, LET'S START WITH THE IDEA PORTAL.
AND THE FOLKS IN THE ROOM THAT WERE SMARTER THAN ME THAT DAY SAID, LET'S EXPERIMENT FIRST BEFORE WE GO THAT ROUTE.
IT MAKES A LOT OF SENSE ON PAPER.
AND SO THAT'S WHAT WE'RE TRYING TO DO.
BUT THE END GOAL WOULD BE YES, TO OPEN UP THAT PROCESS AND ENGAGE WITH OUR PUBLIC, UM, WHEN IT COMES TO WHAT WE'RE FOCUSING ON.
AND I, UM, I REMEMBER FROM THE FIRST TIME I SAW THE PRESENTATION, IT SOUNDS LIKE YOU'RE ALREADY HEADING IN THIS DIRECTION, BUT, UM, I WOULD LIKE Y'ALL TO CONTINUE TO FOCUS ON NEED-BASED RESEARCH THAT WILL EVENTUALLY IMPROVE QUALITY OF LIFE FOR OUR CITIZENS.
YOU MENTIONED, UM, THE LIGHTS, THE LIGHTING, UM, AT THE LAST PRESENTATION THAT YOU WERE TALKING ABOUT THE, UM, THE LIGHTING ISSUE.
WOULD YOU TELL JUST A LITTLE BIT ABOUT THAT? I LIKE MY COLLEAGUES TO HEAR.
OR WAS IT THE CAMERAS? MAYBE THERE WAS THE CAMERAS ON THE LIGHTS.
SO THE WAY THAT ACTIVISION, IT'S EVEN HAS A SUPERHERO.
THEY'VE ALL GOTTA HAVE A SNAZZY NAME.
UM, SO THE WAY THAT ACTIVIS WILL WORK IS THAT IT'LL BE, THE CAMERAS ARE FOCUSED ALREADY AT THE INTERSECTION.
SO THAT'S SOMETHING THAT T C I TRA TRANSPORTATION AND CAPITAL IMPROVEMENTS ALREADY HAS IN PLACE.
THEY HAVE 200 CAMERAS ACROSS THE CITY.
SO FOR THE FIRST PHASE, SOUTHWEST RESEARCH INSTITUTE WILL JUST BE TAPPING INTO THOSE FEEDS TO PERFECT THEIR ALGORITHMS THAT HELP US KNOW IF SOMETHING'S HAPPENING AT THAT IN INTERSECTION THAT'S IRREGULAR.
SO IMAGINE THAT IN THE MIDDLE OF THE NIGHT, NO ONE'S AROUND, THERE'S A TRAFFIC ACCIDENT, T C I OR SS A P D CAN BE AUTOMATICALLY NOTIFIED THAT THEY NEED TO RESPOND, OR IT CAN COLLECT INFORMATION ON HOW CARS ARE MOVING SO THAT AS OUR CITY IS CHANGING, WE CAN CHANGE THE WAY THAT WE OPERATE, UM, OUR TRAFFIC PROBLEMS. SO THAT, THAT'S THE BASIC, UM, BEGINNING OF THAT PROJECT.
BUT SOMETHING THAT I'VE LEARNED FROM DR.
DAVID YOAKUM WHO'S DOING THIS WORK NATIONALLY, UM, AND JUST EVEN IN THE LAST SIX MONTHS, IS THAT PROJECTS CAN SORT OF MORPH OVER TIME AS YOU GET INTO 'EM AND YOU LEARN, MAYBE THERE'S ANOTHER PROBLEM WE'RE JUST NOT EVEN SEEING RIGHT NOW MM-HMM.
AND SO I THINK THAT THAT WAS TO COUNCILMAN, OR I'M SORRY, MAYOR NIRENBERG'S POINT IS JUST REPORTING BACK TO I T C.
I THINK WE'LL BE VERY MUCH A PART OF THIS PROCESS AS WE'RE MOVING THROUGH THE MOTIONS WITH THESE PROJECTS AND LETTING YOU KNOW WHAT WE'RE LEARNING ALONG THE WAY SO THAT IF A DIFFERENT NEED THAT'S MORE PRESSING IS FOUND THAT WE MEET THAT NEED.
COUNCIL MEMBER KIO HDA, COUNCIL MEMBER ANDREW SULLIVAN.
UM, ONE OF THE GREATEST THINGS THAT WE FOUND OUT WITH THE R AND D LEAGUE IS HOW FAR WE CAN GO WITH OUR IMAGINATION WHEN WE START PUTTING THINGS TO PAPER.
UM, SO THE QUESTION I HAD WAS, I KNOW THAT YOU GUYS HAD AN EVENT AT, AT LYONS FIELD, AND SO, UM, WANTING TO GET THE FEEDBACK ON HOW THAT WENT.
UM, WHAT WAS SOME OF THE THINGS THAT YOU HEARD, UM, WHAT WAS THE PARTICIPATION IN THAT? AND THEN I KNOW YOU'RE ALSO LOOKING AT THE WAY WE CAN USE OUR DIFFERENT FLEETS OF VEHICLES THAT ARE NOT RIGHT NOW IN ROTATION TO ACTUALLY BE ABLE TO REACH MORE.
SO JUST WANTED TO GET SOME MORE FEEDBACK ON THAT ONE.
UM, SO THE EVENT AT OUTSIDE LINES PARK IS GONNA BE TAKING PLACE IN MID-MARCH, MARCH 13TH.
UM, AND SO WE HAVEN'T LEARNED THE LESSONS YET, BUT WHAT WE ARE SEEING WITH OUR DEPARTMENTS, UM, SO SOME INTERNAL LESSONS WE'VE LEARNED IS THAT SOME OF THE REASON THAT THE ALIGNMENTS AREN'T HAPPENING IS THAT WE DON'T HAVE A GREAT WAY OF COMMUNICATING EXACTLY WHO WE'RE TRYING TO REACH, WHAT TIME OF YEAR, AND, UM, AND FOR WHAT REASONS, WHAT POPULATION.
AND WE'RE SEEING PATTERNS JUST BY ASKING QUESTIONS THAT THEY'RE TRYING TO REACH SOME OF THE SAME COMMUNITIES AT THE SAME TIME OF YEAR, UM, IN THE SAME PLACE.
AND SO JUST BY ALIGNING THOSE, IT JUST OPENS UP MANY DOORS.
UM, SO THE SECOND PART I HEARD IN YOUR QUESTION IS JUST ABOUT HOW DO WE DO THAT? WHAT VEHICLES? AND THERE'S A LOT OF GOOD IDEAS OUT THERE THAT EVEN CAME UP THE I T C COMMITTEE, UM, INNOVATION TECHNOLOGY COMMITTEE ABOUT VIA BUSES AND OTHER WAYS TO REACH FOLKS.
AND SO WE'LL BE EXPLORING ALL OF THOSE.
OUR INITIAL PHASE IS TO ACTUALLY BORROW A VAN FROM THE DEPARTMENT OF HUMAN SERVICES.
UM, AND, UM, AND WE ARE GOING TO WRAP IT AND OUTFIT IT WITH THE TECHNOLOGY.
WE'LL NEED TO HELP FOLKS APPLY FOR WHAT THEY NEED ONSITE AND TEACH 'EM HOW 3 1 1 WORKS AND OUR APPS IF THEY NEED THAT.
UM, AND SO THAT'S JUST THE FIRST PHASE, BUT THERE'S A LOT MORE ROOM THERE TO GROW.
BUT TO THE COST AVOIDANCE AND THE EVIDENCE-BASED POLICY MAKING, WE DON'T WANNA GO
[00:50:01]
TOO BIG AND FAIL.WE WANNA START SMALL AND FIGURE OUT HOW WE GET IT RIGHT AND THEN BUILD FROM THERE.
AND THEN THE NEXT QUESTION I HAVE, I KNOW THAT WE HAVE SOUTHWEST RESEARCH.
WE HAVE U S A A, WE HAVE U T S A, WHERE'S PORT SAN ANTONIO? OKAY.
I THINK THAT THERE'S A LOT OF GREAT PARTNERS WHO CAN BE A PART OF THIS LEAGUE.
UM, AND SO WE WOULD LOVE TO CONTINUE TO EXPLORE THAT AND WORK WITH OTHER FOLKS.
UM, I, IT REALLY BUILT UPON A NATURAL CONVERGENCE OF SOME FOLKS WHO WERE ALREADY TELLING US THAT THEY WANTED TO GIVE BACK.
I, I REFERENCED AT THE DATA, HON, WE LITERALLY HAD SCIENTISTS AND ACADEMICS AT OUR FIRST OF TECH SA DATA, HON, FROM THE THREE INSTITUTIONS THAT ARE HERE TODAY.
UM, AND SO WE STARTED DEVELOPING THOSE RELATIONSHIPS AND IT HAPPENED ORGANICALLY AND NATURALLY, WE HAVE A GREAT RELATIONSHIP WITH PORTO SE.
AND SO I THINK THAT THEY WOULD MAKE A FANTASTIC PARTNER.
AND SO AS WE MOVE FORWARD, I THINK THAT'S PART OF, AGAIN, YOU'RE GONNA GET SICK OF HEARING ME SAY THIS, BUT THE ITERATIVE PROCESS THAT WE'RE TRYING TO ESTABLISH, OKAY.
BECAUSE I JUST KNOW THEY'RE DOING A LOT OF THINGS WITH CYBERSECURITY AND LOOKING TO ADD THAT, THAT DIFFERENT, UH, LAYER AS FAR AS WITH THE PATENTS AND WHO'S GONNA OWN EXACTLY WHAT PART OF IT.
UM, I JUST THINK THAT THEY WOULD BE A GREAT ASSET TO, WHEN IT COMES TO THE PRIVACY AND PROTECTION OF THE WHOLE SYSTEM.
AND SO I WOULD LOVE TO SEE THEM BE A PART OF THIS PROGRAM AS WELL.
AND THEN I AM SO LOOKING FORWARD TO HOW THIS IS GONNA ROLL OUT.
I KNOW COUNCILWOMAN
AND SO WITH IT BEING, UM, THE FIRST ONE IN HER DISTRICT, I THINK THAT IT SHOULD BE SOMETHING THAT WE SHOULD CELEBRATE, BUT ALSO MAKE EVERYONE IN THE CITY OF SAN ANTONIO MORE AWARE ABOUT IT.
SO I KEEP PUSHING THIS TO THE CITY MANAGER ABOUT UTILIZING T V S A FOR A LOT OF THE THINGS THAT THE CITY IS DOING.
I THINK THIS WOULD BE A GREAT, UM, WAY TO PUSH THIS OUT AS WELL.
COUNCIL MEMBER ANDREW SULLIVAN, COUNCIL MEMBER ELAS.
THIS IS THE, THE PRESENTATION YOU GAVE US, UH, THE LAST TIME.
AND I REALLY DO APPRECIATE THE EMPHASIS ON, YOU KNOW, AGGRESSIVE CREATIVITY.
UM, AND YOU AND I TALKED ABOUT THAT WHEN WE FIRST MET, AND THAT IS, YOU KNOW, THERE'S A LOT, THE WORD INNOVATION IS USED SO MUCH THESE DAYS THAT IT ALMOST MEANS NOTHING.
UH, YOU KNOW, BECAUSE EVERYBODY'S AN INNOVATOR, RIGHT? AND EVERYBODY'S A LEADER AND, UM, AND EVERYBODY'S AN EXPERT.
BUT, UH, IT TRUE INNOVATION, THE KIND THAT'S IMPACTFUL, UM, COMES FROM, UH, YOU KNOW, GOOD INTENTIONS, REALLY GOOD SCIENCE, A WILLINGNESS TO FAIL, UH, RIGHT? WITH A VERY, VERY AGGRESSIVE DESIRE TO SUCCEED, ALL MATCHED UP WITH, UH, AND DRIVEN BY CREATIVITY.
AND SO, UM, I THINK THIS IS THE RIGHT TEAM, AND I'M, I'M EXCITED ABOUT THAT.
UM, AND I, I WISH I COULD TELL YOU THAT THIS IS THE MOST INNOVATIVE THING YOU GUYS HAVE COME UP WITH.
BUT YOU KNOW, BRIAN AND, AND KATE, YOU KNOW, AND EVERYBODY ELSE I THINK WHO'S IN THIS INNOVATION BUSINESS KNOWS, RIGHT? THAT THE LINKAGES BETWEEN INDUSTRY AND ACADEMIA AND GOVERNMENT INSTITUTIONS, THOSE INC LINKAGES HAVE BEEN FORGED SINCE TIME IMMEMORIAL, RIGHT? AND, UM, BECAUSE IT'S A GOOD IDEA, IT JUST MAKES PERFECT SENSE, RIGHT? AND CITIES FROM ALL OVER THE PLANET HAVE BEEN FORGING THESE ALLIANCES FOR THE PURPOSE OF SOLVING PROBLEMS AND IMPROVING POLICY AND, UM, ADDING VALUE TO SERVICES OR PRODUCTS OR INFRASTRUCTURE, INCREASING SUSTAINABILITY, LOWERING COSTS, INCREASING PROFIT, BUT MOSTLY TO LEARN, RIGHT? AND THE MOST IMPERFECT LABORATORIES HAVE BEEN CITIES.
UM, AND I SAY IMPERFECT BECAUSE CITIES ARE MESSY, RIGHT? THERE'S A WHOLE BUNCH OF FACTORS THAT CAN'T BE CONTROLLED FOR.
UM, THERE'S NOTHING HERMETIC RIGHT ABOUT THEM.
UM, BUT THAT'S WHERE ALL THE PROBLEMS ARE.
AND IF YOU WANT TO GO TEST SOLUTIONS AND YOU WANT TO INVESTIGATE AND LEARN, YOU GO TO WHERE THE PROBLEM IS, RIGHT? AND SO, UM, I'M SO HAPPY THAT WE ARE TAKING ADVANTAGE OF THE, THE DAILY OPPORTUNITY TO LEARN.
AND SO, UM, I ALSO WANNA POINT OUT THAT I'M REALLY EXCITED ALSO THAT YOU GUYS AREN'T SORT OF REINVENTING THE WHEEL, BUT THAT YOU'RE TAKING EXAMPLES FROM BOSTON OR FROM WASHINGTON DC AND THOSE AREN'T THE ONLY CITIES THAT ARE DOING IT, RIGHT? UM, AND SO JUST TO, YOU KNOW, IF ANYBODY WONDERS OUT THERE, YOU KNOW, WHAT GOOD CAN COME FROM THIS, UH, OR IS THIS JUST A BUNCH OF INNOVATORS PATTING THEMSELVES ON THE BACK, UH, FOR COMING UP WITH A POWERPOINT PRESENTATION? I WILL TELL YOU THAT REAL THINGS DO COME ABOUT, UM, THAT, YOU KNOW, IMPROVE THE WORLD.
AND SO IN, IN THE CITIES THAT HAVE UNDERTAKEN, UM, THESE PROJECTS, YOU'VE GOT SOME R AND D DEPARTMENTS AT OTHER CITIES DOING FIRST RESPONDER, AUTONOMOUS VEHICLE TRAINING, UM, INTERGENERATIONAL, UH, HOUSE,
[00:55:01]
OR I'M SORRY, UH, HOME SHARING CONCEPTS, UM, SMART PARKING, REAL TIME PARKING SPOT WAY, FINDING SOLUTIONS THAT ARE REALLY, UM, SAVING, UM, THE ENVIRONMENT, RIGHT? TO KEEP CARS FROM IDLING, LOOKING FOR PARKING SPACES IN BUSY CITIES, UM, USING ARTIFICIAL INTELLIGENCE AND THAT PREDICTIVE COMPUTING TO BE ABLE TO HELP 9 1 1 SERVICES PREDICT WHEN CALLS, UM, AND THE VARIETY AND TYPES OF CALLS AND STAFFING NEEDS, UM, YOU KNOW, MIGHT BE DIFFERENT THROUGHOUT THE DAY.AND SO, UM, THESE THINGS WORK, RIGHT? AND THE INSTANCE OF THE 9 1 1 SCIENCE THAT'S BEING LEARNED AND APPLIED, THEY EVEN SAVE LIVES, RIGHT? SO, UM, THIS IS ONE OF THE MOST IMPORTANT THINGS I THINK WE'RE GONNA BE UNDERTAKING OVER THE NEXT FEW YEARS, BRIAN.
AND, UM, YOU KNOW, MAYOR, THE MAYOR NUREMBERG LIKES TO, UH, GO AROUND TOWN REMINDING EVERYBODY THAT, YOU KNOW, THERE IS A SAN ANTONIO THAT WE DESERVE, RIGHT? AND THAT'S, UH, THAT'S HIS SLOGAN, AND I LOVE IT.
I WISH I COULD STEAL IT, BUT, UM, AND I'VE BEEN THINKING ABOUT WHAT SAN ANTONIO, WHAT I, WHAT I, I'VE BEEN THINKING ABOUT WHAT SAN ANTONIO DESERVES MAYOR.
AND, UM, I THINK THAT SAN ANTONIO DESERVES A, A GOVERNMENT, UM, THAT ASKS TOUGH QUESTIONS, RIGHT? THAT TESTS, UH, ASSUMPTIONS AND IDEAS THAT, UH, FINDS CREATIVE NEW SOLUTIONS TO OLD PROBLEMS, AND THEN TRANSLATES ANY LESSONS LEARNED INTO, UH, ACTIONABLE POLICY, RIGHT? THAT HELPS PEOPLE, ALL PEOPLE.
UH, SO I THINK THAT WE'RE OUR HEART'S IN THE RIGHT PLACE.
WE'VE GOT THE RIGHT NUMBER OF BRAINS AND THE RIGHT, YOU KNOW, UH, TYPE OF BRAINS IN THE ROOM.
UM, YOU'VE GOT A WILLINGNESS ON THE BEHALF OF COUNCIL TO SUPPORT THIS.
AND I, AGAIN, I THINK THAT, UM, ANYBODY WHO LOOKS AT THIS WILL ONLY SEE GOOD THINGS COME, YOU KNOW, AS POTENTIAL.
AND SO GO DO INNOVATE, UH, DO MORE OF THOSE.
AND, AND MAYOR, THANK YOU AGAIN FOR PANELING THE, UH, INNOVATION AND, UH, TECHNOLOGY COMMITTEE.
I MEAN, UM, WE SAID THIS AT, AT OUR INNOVATION AND TECH COMMITTEE.
UM, THIS CITY IS A VERTICALLY INTEGRATED ENTERPRISE, RIGHT? UH, 13,000 EMPLOYEES, MANY BILLIONS OF DOLLARS IN ASSETS, BILLIONS OF DOLLARS IN ANNUAL BUDGET.
UM, AND THERE IS NO VERTICALLY INTEGRATED ORGANIZATION OF THIS SIZE ON THE PLANET THAT DOESN'T HAVE R AND D AS ONE OF ITS KEY FUNCTIONS, RIGHT? AND I SAID IT EARLIER, WE'RE KINDA LATE TO THE GAME TO, UH, TO START SORT OF DOING THIS, UH, IN A VERY THOUGHTFUL AND INTENTIONAL WAY.
BUT WE'RE HERE AND WE'RE DOING IT.
AND, UM, YOU KNOW, IT'S ALL FORWARD, FORWARD LOOKING.
AND SO THANK YOU, THANK YOU FOR THE, FOR THE HARD WORK.
COUNCIL MEMBER PALAI, COUNCIL MEMBER COURAGE.
I, I REALLY APPRECIATE THE THOUGHTFULNESS THAT'S GONE INTO THIS.
UH, I, I REALLY THINK THAT YOU'VE COME UP WITH SOME VERY GOOD PROJECTS TO UNDERTAKE.
I, I WANT US ALL TO REMEMBER THOUGH, THAT PEOPLE, UM, EXPECT THAT THERE ARE GONNA BE BENEFITS AND NOT JUST BENEFITS TO CITY DEPARTMENTS.
SO AS YOU WORK ON THIS AND YOU START TO UNDERSTAND HOW USEFUL WE CAN MAKE CERTAIN TOOLS THAT WE HAVE, I THINK WE NEED TO BE PREPARED TO SHOW THE BENEFIT TO THE AVERAGE, UH, CITIZEN OF SAN ANTONIO, NOT JUST TO OUR DEPARTMENT OR TO CITY GOVERNMENT.
SO I HOPE THAT'LL BE PART OF THE PROCESS.
YOU KNOW, THE BIG, THE BEST EXAMPLE I CAN FIGURE IS IF YOU CAN HELP PEOPLE FIGURE OUT HOW TO DRIVE AROUND IN THIS CITY WITHOUT GETTING INTO A TRAFFIC JAM OR GETTING OUT OF ONE, UH, YOU KNOW, THEN THAT'S A BENEFIT I THINK EVERYBODY IN THE CITY WOULD STAND UP AND CLAP ABOUT.
SO AS YOU WORK ON ALL OF THESE, AND I SEE THE GREAT POSSIBILITY IN ALL FIVE OF THE ONES THAT YOU PRESENTED HERE, UH, YOU KNOW, LET'S BE ABLE TO TELL THE STORY OF WHAT THE BENEFIT IS GOING TO BE TO THE CITIZEN OF SAN ANTONIO AS WE PURSUE THESE.
THANK YOU MS. KINISON, FOR YOUR PRESENTATION.
UM, I HAVE JUST A COUPLE OF QUICK QUESTIONS ABOUT THE TIMELINE.
AND I KNOW THIS IS A LITTLE BIT MORE FLUID THAN OUR, OUR STANDARD PROJECTS.
UM, BUT CAN YOU TELL ME A LITTLE BIT WHEN WE'LL SEE, UH, OR WHEN THE COMMITTEE WILL SEE THAT UPDATE IN MAYBE THE NEXT ITERATION? YEAH, DEFINITELY.
UM, SO A COUPLE OF THESE PROJECTS, A FEW OF 'EM ARE READY TO LAUNCH OR ALREADY HAVE, AND THEY HAVE ANYWHERE FROM A THREE TO FOUR MONTH PILOT PERIOD.
UM, THEN WE'LL NEED A LITTLE BIT OF TIME TO GATHER THE DATA AND TO COUNCILMAN KURT'S POINT, TALK ABOUT THE BENEFITS IN AN EMPIRICAL WAY.
UM, SO MY ESTIMATE, OR OUR ESTIMATE AS A LEAGUE IS THAT SIX MONTHS FROM NOW, SO DURING BUDGET SEASON, WE WILL BE READY TO COME BACK TO YOU AND TALK ABOUT WHAT WE'RE LEARNING, THE COSTS, THE BENEFITS, UM, WHERE WE GO FROM HERE.
UM, AND WE MAY LEARN THAT IN THREE MONTHS ON ONE OF THESE PROJECTS, WE NEED TO PIVOT BECAUSE TO, UM, COUNCILWOMAN CAVEO HOVER DOES POINT, THERE MAY BE A BIGGER NEED THERE.
[01:00:01]
IF THAT'S THE CASE, I MEAN, OF COURSE WE'LL BE WORKING WITH CHAIRMAN PALAIS TO, TO COME BEFORE INNOVATION AND TECHNOLOGY COMMITTEE TO LEARN BEFORE THAT SIX MONTHS.SO ANYWHERE FROM THREE TO SIX MONTHS, I THINK WE'LL HAVE RESULTS THAT WILL TELL US WHICH DIRECTION WE NEED TO BE GOING.
UM, WHICH HAPPENS IN, IN RESEARCH, RIGHT? YOU MAY BE SET UP TO FIND ONE THING, NOT GET ANY SIGNIFICANT RESULTS, BUT FIND SOMETHING ELSE ENTIRELY DIFFERENT.
UM, I WANTED TO, UH, IN TERMS OF TIMELINES, CITY HALL TO GO VERY EXCITED ABOUT IT, HAVE SEEN THIS IN, IN OTHER PLACES.
UM, WHAT'S THE, WHAT'S THE PLAN FOR THE ROUTE FOR THAT? THE SCHEDULE FOR THAT? BECAUSE I BET THAT A LOT OF PEOPLE ON THIS DAIS HAVE IDEAS ABOUT WHERE YOU CAN TAKE THAT CITY HALL TO, TO GO YEAH.
SO I THINK FOR ALL OF THESE PROJECTS, WE HAVE GOALS TO HIT DIFFERENT PARTS OF THE CITY.
SO ALL OF YOUR DISTRICTS, OBVIOUSLY WE HAVE TO START SOMEWHERE.
SO WE PLANNED THREE EVENTS, UM, AND THREE SEPARATE PARTS OF TOWN.
ONE IN MARCH, ONE IN APRIL, AND ONE IN MAY.
UM, THOSE EVENTS WERE DECIDED BASED ON HONESTLY STRATEGIC ALIGNMENT, MAKING SURE WE COVER DIFFERENT PARTS OF TOWN, LEARN DIFFERENT THINGS.
UM, BUT I THINK THAT THERE'S A LOT OF OPPORTUNITY THERE IF IT'S GOING WELL AND WE'RE GETTING BETTER AT IT TO NOT EVEN MAKE IT EVENT BASED.
MAYBE WE'RE JUST, WE'RE DRIVING AROUND AND WE'RE TALKING.
UM, THERE'S A LOT OF DIFFERENT WAYS THAT CITIES ARE TRYING IT AND THEY'RE LEARNING DIFFERENT THINGS.
AND SO WE WILL BE CAPITALIZING AND LEVERAGING THEIR LESSONS LEARNED WHILE WE LEARN OUR OWN.
SO I THINK BRIAN AND I ARE DEFINITELY OPEN TO TALKING TO YOU ALL AND YOUR STAFFS ABOUT OPPORTUNITIES.
THAT WOULD BE A REALLY GREAT THING FOR US TO TAP INTO.
SO, UM, I WONDERED IF MAYBE THERE'S ALREADY AN EVENT GOING ON SOMEWHERE AND MAYBE YOU CAN SEND IT THERE AS OPPOSED TO HAVING TO CREATE A WHOLE EVENT.
UM, I MEAN, YOU COULD SEE WHAT, WHAT WORKS BETTER.
UM, ALSO, UH, DRIVING AROUND AND ESPECIALLY IN AREAS THAT ARE NEEDY, UH, I THINK THAT COULD ALSO BE, UH, INFORMATIVE.
UH, AND, YOU KNOW, WE HAVE EVENTS ALL THE TIME, UH, SO IT'S ALWAYS, YOU'RE ALWAYS INVITED TO ANY OF OUR EVENTS.
TO SHOW UP WITH THE, WITH THE VAN.
UM, I WANTED TO FOLLOW UP ON A, GO AHEAD.
CAN I ADD SOMETHING TO THAT? SO, UM, KATE WAS VERY INTENTIONAL WITH THE LOCATION OF THESE FIRST EVENTS.
SO ONE WAS A C S HAD AN EVENT IN MARCH, AND WE WERE TRYING TO ALIGN WITH THAT.
SO THAT ALIGNMENT GREAT, IS DEFINITELY A PRIORITY.
AND SECONDLY, WE UTILIZE THE EQUITY ATLAS MAP FROM THE OFFICE OF EQUITY TO IDENTIFY THE MOST UNDERSERVED AREAS IN SAN ANTONIO.
THAT IS WHERE WE'LL START THIS PROGRAM.
SO JUST TO KIND OF IDENTIFY THOSE TWO, SORRY.
YEAH, AND SORRY IF I WASN'T CLEAR THAT WE WERE TAKING ADVANTAGE OF THINGS THAT WERE ALREADY HAPPENING.
BUT I WASN'T SURE IF IT WAS YOUR OWN EVENT OR, OR AN EXISTING EVENT.
YEAH, NO, WE ARE, WE'RE, UM, WORKING WITH THE DEPARTMENTS AND THINGS THAT THEY WERE ALREADY DOING IN THE COMMUNITY, SO, OKAY, GREAT.
AND, UM, I WANTED TO FOLLOW UP ON COUNCILWOMAN ROCHE GARCIA'S QUESTION REGARDING, UH, THE I R B UH, PROCESS.
SO WHO'S, WHO'S THE LEAD ON THAT? THANKS, SEAN.
I JUST WANTED TO, UM, SO YOU ARE AT U T S A, THE, YOU'LL BE SEEKING THE, ALL THE PERMISSIONS THAT YOU NEED AND FILLING OUT THE PAPERWORK.
SO WHO, BUT DOESN'T EVERYONE WHO INTERACTS WITH THE SUBJECTS NEED TO BE TRAINED IN THAT? YES, MA'AM.
SO ALL OF OUR FACULTY ARE TRAINED IN THE I R B PROCESS, AND WE WORK CLOSELY WITH THE OFFICE OF RESEARCH.
UM, IT'S VERY ESTABLISHED AND, UH, IT'S A VERY COMMON THING.
SO, UM, DOES THAT MEAN, SORRY, LET, LET ME CLARIFY.
ARE ALL OF THEM GOING TO BE, ARE YOU GONNA BE COLLECTING DATA ON ALL OF THEM FOR POSSIBLE PUBLICATION, OR ONLY SOME OF THEM SUBJECT TO THE I R B ONLY? SOME OF THEM WOULD BE SUBJECT TO I.
OKAY, SO WHICH ONE? I R B? SO THAT WOULD BE, LET'S SEE, WELL, OUR, OUR PROJECT THAT WE'RE THE LEAD ON IS THE N A Z ESTIMATOR PROJECT.
SO WOULD THAT REQUIRE I R B I R B ANTICIPATING? NO, WE'RE NOT ANTICIPATING THAT.
THAT ONE WOULD REQUIRE I R B APPROVAL.
SO THEN WHICH ONE, WHICH ONE DOES, YEAH, I DON'T THINK ANY OF THE, I DON'T KNOW THAT ANY OF THEM DO AT THIS POINT IN TIME.
SO, UH, NO PUBLICATIONS WITH SUBJECT DATA WILL BE, NO.
SO, UH, THE DATA THAT, THE DATA SETS THAT WE'RE UTILIZING ALONG WITH U T S A AND THE, AND THE N E Z, THEY'RE DEMOGRAPHIC, RIGHT? THEY'RE NOT INDIVIDUAL BASED BE, ABSOLUTELY, YES, MA'AM.
SO AT LEAST FOR THIS FIRST PHASE, THERE MIGHT BE FUTURE PROJECTS, RIGHT? EXACTLY.
BUT WE WILL DEFINITELY ADDRESS THAT.
AND THEN, UM, FOR EITHER OF YOU IN THE INNOVATION DEPARTMENT, SO THESE PEOPLE UP HERE FEEL LIKE THEY HAVE IDEAS ALL THE TIME, AND LIKE, WHAT DO WE HAVE TO SEND THEM TO THAT PORTAL, OR WHAT DO WE DO? SO LET, LET ME POINT THIS OUT.
DO YOU GUYS EVER LIKE JUST GO TO OTHER COMMITTEE
[01:05:01]
MEETINGS AND LISTEN TO THE ISSUES THAT COME UP AND MAYBE, UH, YOU KNOW, IDENTIFY THOSE AS POSSIBLE? UM, YES.PROJECTS TO ADDRESS? ABSOLUTELY.
CAN YOU TELL ME A LITTLE BIT ABOUT THAT, BRIAN? AND, AND HONESTLY, ACROSS THE BOARD FOR THE OFFICE OF INNOVATION, WE DO THAT, WHETHER IT'S SMART CITIES OR A PROCESS EXCELLENCE TEAM, OR THE R AND D LEAGUE.
NOW WE DO, UH, WE ARE AWARE OF THE COUNCIL MEETINGS.
UH, WE DO LISTEN IN ON COMMITTEE MEETINGS, BUT ALSO AT THE SAME TIME, I MEAN, ALL OF OUR DEPARTMENTS.
SO WHEN WE, AS WE'VE KIND OF, UH, TRANSITIONED THE OFFICE OF INNOVATION OVER THE PAST YEAR AND A HALF, IT'S REALLY BECOME THIS BRIDGE BUILDER TYPE OF EFFECT WHERE WE'RE TAPPING INTO DEPARTMENTS, REACHING IN AND SEEING HOW WE CAN ADD VALUE TO WHAT THEY'RE ALREADY DOING.
UH, WHETHER THAT'S FROM A PROCESS EXCELLENCE OR FROM A TRUE INNOVATION STANDPOINT WHERE WE'RE, YOU KNOW, INTRODUCING NEW CONCEPTS.
WE DO THAT ACROSS THE BOARD ALREADY.
WE MAINTAIN THOSE RELATIONSHIPS, UH, A LOT BETTER THAN WE HAVE IN THE PAST.
BUT AS FAR AS THE COUNCIL CITY STAFF RELATIONSHIP, I MEAN, I, AND IN, IN, IN ALIGNMENT WITH THE CITY MANAGER, OUR BOSS, WE DO KEEP THOSE RELATIONSHIPS AS WELL.
I MEAN, I, I THINK WE'VE SAT WITH ALL OF YOU OVER THE PAST YEAR TO MAKE SURE THAT, YOU KNOW, WE'RE GOING THAT RIGHT DIRECTION AND THAT, YOU KNOW, IF THERE'S ANY VALUE THAT YOU THINK WE COULD ADD TO WHAT YOU'RE DOING, ABSOLUTELY.
I MEAN, I'M JUST THINKING, UH, JUST, UH, UH, I GUESS IT WAS TWO DAYS AGO, COUNCILMAN TREVINOS NEW COMMITTEE HEARD AN ISSUE ON THE NEIGHBORHOOD REGISTRY, AND THERE WAS, UM, YOU KNOW, THOUGHTS ABOUT, WELL, WHAT'S THE BEST WAY TO USE THIS? IS IT REALLY SERVING NEIGHBORHOODS? UM, SO THOSE ARE THE THINGS THAT COME TO MIND.
AND TO ME, THEY SEEM VERY URGENT, YOU KNOW? UM, SO I, I JUST LOVE TO KNOW HOW HOW YOU GUYS CAN, CAN PLUG INTO THAT.
COUNCIL MEMBER SANDOVAL, COUNCIL MEMBER GONZALEZ.
AND SO, COUNCILMAN, HE REALLY, UH, GOT AT THE HEART OF WHAT I WANTED TO ASK TOO.
LIKE OUR, HOW CAN WE EITHER SUBMIT, UM, OR DO WE GO THROUGH THE SAME PROCESS OR, UM, HOW, UH, CAN WE BE SURE THAT, UM, WE'RE NOT REINVENTING THE WHEEL HERE EVERY TIME? SO I, I THINK THIS IS, UH, A GREAT STARTING POINT.
I ALSO LOOK FORWARD TO THE EVENT ON MARCH 14TH, UH, TO, UM, PARTICIPATE AND GIVE FEEDBACK.
UH, I THINK IT'S REALLY, REALLY EXCITING.
I DON'T HAVE TOO MANY QUESTIONS JUST TO SAY.
I, I DO THINK IT'S A REALLY EXCITING, UH, EFFORT THAT YOU GUYS HAVE MADE HERE, AND ESPECIALLY FOR, UH, AS MY COLLEAGUES HAVE HEARD ME SAY MANY TIMES, I'M NOT THE DATA-DRIVEN, UH, PERSON THAT MANY OTHERS ARE.
SO I'M REALLY GLAD THAT YOU GUYS ARE DOING IT, AND THAT WE, THAT IT IS NOT JUST THE RESPONSIBILITY OF, OF US TO COLLECT THAT DATA AND TRY TO MAKE SENSE OF IT.
BECAUSE WHAT WE DO KNOW IS THAT WE HAVE TO TURN THAT DATA INTO A STORY THAT'S MEANINGFUL FOR PEOPLE TO COLLECT THAT AND, AND MAKE POLICY THAT'S NOT JUST A, UM, DATA-DRIVEN, BUT THAT IT, IT ULTIMATELY, UH, IMPROVES THE QUALITY OF LIFE OF ALL OF OUR RESIDENTS.
SO, UH, I LOOK FORWARD TO THE WORK.
AND JUST ON A FINAL NOTE, UM, AS I SHARED WITH YOU ALL, UM, ERIC, WHEN WE WERE IN THE, UH, AT SA TO DC I WAS INVITED TO SIT ON A PANEL, UM, WITH THE N L C ABOUT VISION ZERO AND THE ELIMINATION OF FATALITIES ON OUR ROADWAYS.
IT WAS PRESENTED HERE IN SOME OF THE INFORMATION THAT YOU HAD.
BUT AS I WAS LEAVING, I WAS APPROACHED BY, UM, A VENDOR FROM MERCEDES, UH, AND HE SAID THAT MERCEDES-BENZ ARE CURRENTLY EQUIPPED TO COLLECT P C I SCORES.
AND I THOUGHT THAT WAS, UM, UH, COULD BE REALLY HELPFUL.
I THOUGHT, WELL, THAT'S INCREDIBLE.
UM, HOW CAN WE GET THAT DATA? AND SO THEN IT TURNS OUT YOU GUYS PRESENTED THIS, YOU KNOW, JUST A FEW DAYS LATER THAT YOU'RE GONNA START WITH POTHOLES.
BUT WE KNOW THAT PERHAPS THEY COULD ALSO BE COLLECTING P C I SCORES.
SO I KNOW THAT WE HAVE A SYSTEM CURRENTLY THAT WE USE TO DEPLOY AROUND THE CITY TO COLLECT P C I SCORE, AND THAT, I THINK WE DO IT PRETTY MUCH ON A ROTATING BASIS, UH, ARE COLLECTING THAT DATA.
OR MAYBE IT'S EVERY THREE, I FORGET EXACTLY HOW WE DO IT HERE AT THE CITY.
I'M SURE SOMEBODY HERE IN T C I KNOWS HOW OFTEN WE COLLECT P C I SCORES, BUT I THINK IT'S ONGOING.
UM, AND SO AS WE ARE EVOLVING, AND I ASK, CAN YOU ALREADY INCLUDE P C I SCORES? I THINK IT'S NOT SET UP FOR THAT, BUT PERHAPS IT COULD ALSO SAVE THE CITY A LOT OF MONEY.
IF WE WERE, UM, USING THE TRUCKS TO COLLECT P C I SCORES, YOU WOULD JUST HAVE TO MAKE SURE THAT, UH, THAT IT WAS ALL OVER THE CITY, WHICH YOU ALSO INFORMED US THAT THE, THE SOLID WASTE TRUCKS COVER 93% OF THE CITY, BUT THEY WOULD HAVE TO BE ROTATED.
SO ANYWAY, I, I'M SURE YOU ALL WILL FIGURE OUT THOSE DETAILS, UH, AS THIS EVOLVES.
UH, BUT I'M VERY EXCITED AND, AND REALLY LOOKING FORWARD TO HEARING, UH, WHAT YOU ALL HAVE TO, UM, UH, WHAT, WHAT YOU ALL COME UP WITH.
WE LOOK FORWARD TO SEEING YOU IN YOUR NEW BEN SOON, TOO.
[01:10:05]
ONE LAST THING, UM, YOU KNOW, WITH THE PORTAL, I I NEED TO EMPHASIZE, UM, THE MOST IMPORTANT PART OF THIS IS NOT THAT YOU'RE OPENING A PORTAL SO THAT PEOPLE CAN SUBMIT IDEAS, BUT THE MOST IMPORTANT PART IS THAT YOU'RE READY TO RECEIVE THEM.RIGHT? AND YOUR PORTAL IS ONLY AS GOOD AS YOUR ABILITY TO, TO LISTEN TO THESE IDEAS.
BUT MORE IMPORTANT, IT'S ONLY AS GOOD AS YOUR ABILITY TO CONVINCE PEOPLE THAT YOU'RE READY TO CATCH AND LISTEN, THAT YOU'RE GONNA DO SOMETHING WITH THEM, RIGHT? AND SO LATER, IF YOU CAN COME TO ME AND TELL ME HOW YOU'RE GOING TO INVEST JUST AS MUCH ENERGY AND MAKING SURE THAT YOU ARE ENCOURAGING PEOPLE, RIGHT, AND THAT, YOU KNOW, TO DO THIS BECAUSE IT'S A, IT'S A WORTHY EFFORT FOR THEM AS WELL, RIGHT? UM, AND LASTLY, UM, FOR THOSE OF YOU THAT, YOU KNOW, ARE REALLY, ARE WONDERING WHERE THE IMPACT IS GONNA BE FELT IF, YOU KNOW, IF YOU SUCCEED, 'CAUSE I KNOW YOU WILL, IT'S NOT JUST IN SAN ANTONIO, BUT ONE OF THE THINGS THAT YOU'RE GONNA BE ABLE TO DO IS TAKE THE RESEARCH AND THE, THE DEVELOPMENT AND THE DATA AND THE LESSONS AND THE PRODUCTS AND THE NEW SERVICES.
YOU'RE GONNA BE ABLE TO TEACH OTHER CITIES, RIGHT? SO THAT THE, AT THE NEXT NATIONAL LEAGUE OF CITIES CONFERENCE, RIGHT? AND EVEN SISTER CITIES, YOU KNOW, UH, CAN GO AROUND TEACHING OTHER CITIES HOW TO SAVE THEIR RESIDENTS LIVES OR SAVE THEIR RESIDENTS MONEY AND TIME AND ENVIRONMENT.
AND SO THE WORK YOU'RE DOING HAS A GLOBAL IMPACT.
UH, KATE, I GUESS YOU'RE, I GOT A COUPLE OF QUESTIONS HERE, AND THANK YOU FOR COMING INTO THE OFFICE TO GIVE ME A, A PRE-BRIEF ON THIS.
AND I'M ON THE COMMITTEE, THE INNOVATION TECHNOLOGY COMMITTEE.
SO YEAH, I'M EXCITED ABOUT ALL THIS, BUT YOU KNOW, SOME OF MY CONCERNS, UH, AND ONE IS NUMBER ONE, HOW MUCH IN TOTAL HAS HAVE THESE, UM, INDIVIDUAL PROJECTS COST THE CITY SO FAR? YEAH.
SO THE COST TO DATE OR MINIMAL UNDER 10,000.
UM, A BIG PART OF THAT IS THANKS TO OUR PARTNERS.
HONESTLY, UM, AND WE'RE, WE HAVE SOME ESTIMATES FOR WHERE WE GO FROM HERE.
UM, AND IT'LL BE BASED ON EXISTING RESOURCES.
WE DIDN'T HAVE A BUDGET LINE ITEM FOR R AND D.
UM, SO WE'RE TAPPING INTO, YOU KNOW, TCIS TIME AND SOLID WASTE TIME.
SO I WOULDN'T SAY THAT, YOU KNOW, THERE'S NO COST, UM, THERE, BUT IT IS FAIRLY COST NEUTRAL RIGHT NOW.
AND AS WE EXPLORE IT AND WE SEE OPPORTUNITIES TO, UH, BUDGET FUNDING OR HOPEFULLY APPLY AND BE GRANTED FROM SOME OF THESE FUNDING AGENCIES WILL BE COMING TO YOU ALL WITH THAT INFORMATION.
UM, YEAH, THAT, THAT'S WHAT I WAS LEADING UP TO WHAT BUDGET WAS EVEN THIS LESS THAN $10,000, UH, INCLUDED IN, BUT IF YOU'RE TAKING THAT, THANK YOU FOR T C I AND SOLID WASTE OUT THERE FOR PONYING UP THE BUCKS TO DO THIS, UH, WE WILL ATTACK YOUR BUDGET THIS NEXT YEAR,
BUT ANYWAY, NO, UH, I, I'M JUST SAYING IT'S VERY IMPORTANT TO ME THAT WE TRACK THESE COSTS.
WHAT'S THE REAL COST TO THE CITY, AND, UM, STAYING ON TOP OF THAT, PLUS MY FAVORITE TERM, WHAT'S OUR RETURN ON INVESTMENT MM-HMM.
AND, UH, I THANK THE, THE COMMUNITY FOR STEPPING UP TO HELP FUND THESE, UM, ISSUES AND, AND LOOK FOR THOSE NEAT WAYS THAT WE CAN SAVE OUR RESOURCES AS A WHOLE.
UM, BUT SPEAKING OF THAT, I, AND I TALKED ABOUT THAT ALSO.
I, AND I AGREE WITH, UH, COUNCILWOMAN GRO THAT, UH, YOU KNOW, OUR INITIAL SITES WERE TAKING EXISTING PROCESSES HERE IN THE CITY AND HOW WE CAN IMPROVE THOSE PROCESSES.
WHAT CAN WE DO TO REARRANGE OR RENEGOTIATE, OR WHATEVER YOU WANNA CALL IT, TO SAVE MONEY, UH, FOR THE CITY IN WHAT WE'RE CURRENTLY DOING.
I, I DON'T WANNA TAKE OUR, OUR EYE OFF OF THAT BALL LOOKING AT THE SHINY THINGS OUT THERE.
ALL OF THESE PROJECTS HAVE METRICS ATTACHED TO THEM.
UM, I'M, I'M CERTIFIED IN LEAN SIX SIGMA PROCESS IMPROVEMENT.
I'VE BEEN WITH THE OFFICE FOR SEVEN YEARS, SO THE MOST OF MY TIME SPENT THERE HAS BEEN IN PROCESS IMPROVEMENT.
SO IT'S AT THE CORE OF HOW WE'RE APPROACHING THESE.
I THINK BECAUSE WE HAVE A NEAT BRAND AND THE PROJECTS ON THE SURFACE LOOK SHINY, IT MAY SEEM LIKE WE'RE NOT BEING INTENTIONAL OR THOUGHTFUL ABOUT HOW WE QUANTIFY BENEFITS AND, UM, COSTS.
BUT I WOULD LIKE TO ENSURE YOU THAT WE ARE GOING TO BE THINKING AHEAD OF TIME, HOW ARE WE CAPTURING THAT INFORMATION SO THAT WE CAN PRESENT IT BACK TO THIS COUNCIL? YEAH.
AND I'M, I'M LOOKING AT INTERNAL PROCESSES AS WELL.
FOR, FOR EXAMPLE, I MENTIONED, UH, THE FROST TOWER.
YOU KNOW, WE'RE COMBINING A LOT OF CITY ORGANIZATIONS INTO
[01:15:01]
ONE, ONE LOCATION, AND WHAT'S, WHAT'S THE PAYBACK ON THAT? ARE WE GONNA SEE ANY EFFICIENCIES ON THAT? AND EVERYTHING UP TO MANPOWER SAVINGS.UH, SO THOSE ARE THE KIND OF THINGS THAT I'M REALLY INTERESTED IN AS WELL.
AND I DON'T, I DON'T WANNA LOSE SIGHT OF SIGHT OF THOSE INTERNAL PROCESSES THAT WE CAN IMPROVE ON.
UH, I WANTED TO SPEAK TO THAT BECAUSE OUR OFFICE OF INNOVATION TEAM IS ACTUALLY HERE.
UH, SO MATT REED, EDDIE JOHNSON, WE HAVE ONE, ONE MORE PERSON COMING ONLINE IN A FEW WEEKS.
UH, THEY ACTUALLY RUN OUR PROCESS EXCELLENCE TEAM, WHICH IS THAT INTERNAL FACING TEAM.
THEY'VE BEEN DOING THIS WORK FOR YEARS.
IT'S REALLY WHAT THE BREAD AND BUTTER OF THE OFFICE OF INNOVATION WAS FOR A LONG TIME.
THERE WE'RE NOW TRYING TO ADD VALUE FROM SOME DIFFERENT PERSPECTIVES THAT WE'VE SEEN IN OTHER CITIES BECOME BENEFICIAL FOR CITIZENS.
UH, BUT THAT PROCESS EXCELLENCE TEAM IS ACTUALLY NOW EXPANDING AND REPLICATING THROUGHOUT THE CITY OF SAN ANTONIO ORGANIZATION.
SO IT'S WHAT WE CALL INNOVATION ACADEMY.
SO THAT PROCESS EXCELLENCE THAT TWO OR THREE FOLKS DID WITHIN OUR TEAM FOR 40 PLUS DEPARTMENTS, WE ARE NOW TRAINING INDIVIDUALS, SUBJECT MATTER EXPERTS WITHIN THOSE DEPARTMENTS TO DO THAT JOB.
AND WE REMAIN CONSULTANTS UP TOP.
SO I JUST SAY THAT TO REITERATE, WE ARE NOT LOSING SIGHT OF THOSE COST EFFICIENCIES AND THE ORIGINAL JOB THAT WE'RE SET HERE TO DO.
AND YOU KNOW, EVEN ON THIS BRIEFING, YOU KNOW THAT THAT'S REALLY TALKING ABOUT THE SHINY THINGS OUT THERE.
MAYBE SHOULD HAVE ADDED THAT PORTION IN THERE ALSO.
HERE'S THE, HERE'S THE THINGS THAT Y'ALL ARE CURRENTLY DOING AN OVERVIEW OF THAT PORTION OF YOUR OFFICE ALSO WILL DO.
JUST TO KEEP US, KEEP US ALL IN THE LOOP OF WHAT, WHAT THE TOTAL PACKAGE IS.
SO, YEAH, THANK YOU VERY MUCH ON THAT.
AND, UH, AGAIN, I, KATE, YOU TALKED ABOUT METRICS AND MEASURING THAT'S GONNA BE VERY IMPORTANT HERE ON EACH ONE OF THESE INDIVIDUAL PROJECTS ON WHAT THAT, WHAT THAT RETURN IS.
AND THAT'S WHAT I'M GONNA BE VERY INTERESTED IN BEING ON THIS COMMITTEE.
SO THANK Y'ALL VERY MUCH FOR PULLING THIS INFORMATION TOGETHER.
THANK Y'ALL VERY MUCH FOR THE PRESENTATION.
WE LOOK FORWARD TO SEEING IT DEVELOP.
WE'RE GONNA MOVE NOW TO ITEM NUMBER TWO, ERIC.
[2. 20-1769 Briefing on the FY 2021 - 2022 Consolidated Funding Process for Human and Workforce Development Services. [Colleen M. Bridger, MPH, PhD, Assistant City Manager; Melody Woosley, Director, Human Services]]
THANK YOU, MAYOR.UH, THE SECOND ITEM WILL BE PRESENTED BY MELODY WOOSLEY, UH, DIRECTOR OF, UH, DEPARTMENT OF HUMAN SERVICES.
IT'S AN OVERVIEW OF OUR HUMAN AND WORKFORCE DEVELOPMENT SERVICES AND OUR CONSOLIDATED FUNDING PROCESS FOR FISCAL YEAR 21 AND 22.
JUST A REMINDER TO THE COUNCIL THAT THE FUNDS ARE INTENDED ON MAXIMIZING OUR LONG-TERM OUTCOMES.
UM, THIS ITEM, OR THIS PRESENTATION, WILL ACT AS THE PRES SOLICITATION BRIEFING FOR THIS HIGH PROFILE PROCUREMENT.
UH, THE REQUEST FOR PROPOSALS WILL BE, UH, RELEASED IN MID-MARCH, UH, AND WE'LL COME BACK TO COUNCIL LATER IN THE YEAR WITH, UH, RECOMMENDATIONS ON INVESTMENTS.
UM, JUST ANOTHER REMINDER, THIS IS A TWO YEAR FUNDING CYCLE THAT REALLY TAKES INTO ACCOUNT TWO DIFFERENT DEPARTMENTS, ECONOMIC DEVELOPMENT AND THE DEPARTMENT OF HUMAN SERVICES, BUT ALSO A VARIETY OF FUNDING, WHETHER THAT BE THE GENERAL FUND, COMMUNITY DEVELOPMENT BLOCK GRANTS, THE EMERGENCY, UH, SOLUTIONS GRANT AND HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS.
IT'S MEANT TO STREAMLINE THE APPLICATION PROCESS FOR THESE ELIGIBLE AGENCIES.
UH, TODAY, THE COUNCIL WILL WILL ASK YOU THAT WE'RE LOOKING FOR SOME DIRECTION, UH, POLICY DIRECTION ON GUIDING THOSE FUNDING RECOMMENDATIONS AS WE GO THROUGH THIS PROCESS, UH, FOR THE UPCOMING BIANNUAL PERIOD.
SO, WITH THAT, I'LL TURN IT OVER TO MEL.
SO, GOOD AFTERNOON, MAYOR AND COUNCIL.
IT IS CONSOLIDATED FUNDING TIME AGAIN.
AND SO THIS BRIEFING OUTLINES THE CONSOLIDATED FUNDING PROCESS AND THE TIMELINE, UM, THAT WE'RE PROPOSING FOR FISCAL YEAR 2021 AND THE FISCAL YEAR 2022 CYCLE.
AND I WILL ALSO REVIEW FOUR POLICY ITEMS FOR YOUR INPUT TO GUIDE THE APPLICATION PROCESS AND FUNDING RECOMMENDATIONS.
AND THIS IS A HIGH PROFILE PROCUREMENT.
AND SO THIS BRIEFING DOES SERVE AS THE PRES SOLICITATION REVIEW FOR THE REQUEST FOR PROPOSALS, WHICH WE ANTICIPATE RELEASING IN MARCH.
AND SO THE CITY OF SAN ANTONIO HAS A LONG HISTORY OF PARTNERING WITH COMMUNITY-BASED AGENCIES WHILE THE PROCESS HAS EVOLVED AND OH, OH, IT'S NOT, OKAY.
AND JUST A TECHNICAL DIFFICULTY.
WE DON'T HAVE THAT ON OUR, ON OUR, ON OUR PRESENTATIONS, BUT THAT WE WILL WE'LL, LOOK, I APOLOGIZE AND WE'LL, WE'LL GET THAT TO YOU RIGHT AWAY.
SO WE DO HAVE A LONG HISTORY OF, UM, PARTNERING WITH COMMUNITY-BASED AGENCIES.
AND WHILE THE PROCESS HAS EVOLVED, AND WE HAVE BECOME MORE INTENTIONAL IN OUR INVESTMENTS FOR OVER 40 YEARS, THIS FUNDING HAS FOCUSED ON HELPING LOW-INCOME POPULATIONS ACROSS THE COMMUNITY.
THE BIENNIAL CONSOLIDATED MODEL WE USE TODAY WAS IMPLEMENTED IN, SORRY, IN 2005, AND
[01:20:01]
COMBINES MULTIPLE FUNDING SOURCES INTO A SINGLE REQUEST FOR PROPOSAL.THIS BENEFITS BOTH THE CITY AND THE NONPROFIT, NONPROFIT AGENCIES CONSOLIDATING CONSOLIDATED FUNDING INVESTMENTS ALIGN WITH CITY COUNCIL PRIORITIES AND COMPLEMENT CITY INITIATIVES BY EXPANDING AND ENHANCING, BUT NOT DUPLICATING OUR DIRECT SERVICES FOR EXAMPLES, INVESTMENTS IN SENIOR SERVICES THROUGH THIS PROCESS, SUPPORT ACTIVITIES AND PROGRAMS AT OUR SENIOR CENTERS.
AS I MENTIONED, THIS IS A TWO YEAR FUNDING PROCESS.
YEAR ONE, WHICH IS FISCAL YEAR 2021, BEGINS TODAY WITH COUNCIL PRIORITY INPUT AND A REQUEST FOR PROPOSAL WILL BE RELEASED IN MARCH YEAR ONE.
FUNDING AWARDS ARE APPROVED WITH THE ADOPTED BUDGET, AND CONTRACTS ARE MONITORED OVER THE FISCAL YEAR, YEAR TWO, WHICH IS FISCAL YEAR 2022.
IN THIS CYCLE, CONTRACT RECOMMENDATIONS ARE APPROVED BASED ON PERFORMANCE AND AVAILABILITY OF FUNDING AND APPROVED BY CITY COUNCIL WITH ADOPTION OF THE FISCAL YEAR 2022 BUDGET.
THE CONSOLIDATED PROCESS MAXIMIZES THE IMPACT OF HUMAN SERVICES AND ECONOMIC DEVELOPMENT DEPARTMENT INITIATIVES WITH FUNDING ALLOCATED ACROSS FIVE LONG-TERM OUTCOMES IN ALIGNMENT WITH CITY COUNCIL PRIORITIES.
IN FISCAL YEAR 20, 20, 30% OF AVAILABLE FUNDING IS ALLOCATED TO OUR GOAL THAT CHILDREN AND YOUTH ARE SAFE, HEALTHY, RESILIENT, AND READY TO SUCCEED.
6% OF THE FUNDING POOL SUPPORTS THE GOAL OF INDIVIDUAL AND FAMILY FINANCIAL SECURITY.
40.2% IS ALLOCATED TO OUR GOAL THAT HOMELESSNESS IS RARE, BRIEF, AND NON-RECURRING, AND THAT DOES INCLUDE FUNDING TO HAVEN FOR HOPE AND CAMPUS PARTNERS.
5% SUPPORTS SENIOR SENIOR ACTIVITIES IN OUR SENIOR CENTERS, AND 15% IS ALLOCATED TO ECONOMIC DEVELOPMENT'S.
LONG-TERM GOAL THAT SAN ANTONIO'S WORKFORCE FUELS A GLOBALLY COMPETITIVE ECONOMY THAT DRIVES INCOME, GROWTH AND PROSPERITY FOR ALL.
FOR 2020, A TOTAL OF 24.8 MILLION.
IN GENERAL FUNDING GRANT SUPPORT IS ALLOCATED TO 64 AGENCIES AND 94 PROGRAMS THROUGH CITY COUNCIL.
POLICY DIRECTION FOR THE 2019 AND 2020 PROCESS, 12.1 MILLION OF THE FUNDING POOL WAS DESIGNATED DIRECTLY TO SPECIFIC PROVIDERS, INCLUDING 2.8 MILLION TO EIGHT INDEPENDENT SCHOOL DISTRICTS TO PROVIDE AFTERSCHOOL PROGRAMMING, 6.8 MILLION TO HAVEN FOR HOPE, AND THE CENTER FOR HEALTHCARE SERVICES, AND 2.5 MILLION TO PROJECT QUEST.
AFTER THESE DESIGNATIONS, 12.7 WAS AVAILABLE FOR COMPETITIVE PROCESSES, INCLUDING 3.1 IN FEDERAL FUNDING.
AND SO WE DO, UM, RUN THIS PROCESS THROUGH AN EQUITY BASED APPROACH.
AND IN COORDINATION WITH THE OFFICE OF EQUITY, OTHER COMMUNITY FUNDERS AND OUR PARTNER AGENCIES, WE IDENTIFY OPPORTUNITIES TO MAKE INVESTMENTS THAT ADDRESS THOSE MOST IN NEED AND MAKE THE GREATEST IMPACT.
BY LISTENING TO OUR PARTNERS AND PAYING ATTENTION TO WHAT THE DATA TELLS US ABOUT COMMUNITY NEED, WE DETERMINE OUTCOMES AND STRATEGIES THAT PROVIDE THE MOST IMPACT FOR THE POPULATIONS WITH THE LEAST OPPORTUNITIES.
THE EQUITY BASED PROCESS BEGAN WITH DISAGGREGATING DATA TO BETTER UNDERSTAND OUTCOMES BY RACE, INCOME, AND GENDER.
FROM THERE, WE PRIORITIZE HIGH NEED AREAS IN THE COMMUNITY AROUND CONSOLIDATED FUNDING PRIORITIES, POTENTIAL FUNDING AVAILABLE FOR THE FISCAL YEAR 2021.
UM, CYCLE IS 25.1 MILLION, WHICH IS BASED ON THE FISCAL YEAR 2020 BUDGET OF 24.8 MILLION.
WITH ADJUSTMENTS TO GRANTS, WE ARE AGAIN PROPOSING TO DESIGNATE 2.8 MILLION TO AFTERSCHOOL CHALLENGE SCHOOL DISTRICTS, 6.8 MILLION TO HAVEN FOR HOPE, AND THE CENTER FOR HEALTHCARE SERVICES, AND 2.5 MILLION TO PROJECT QUEST.
WITH THOSE DESIGNATIONS, 13.1 MILLION WOULD BE AWARDED COMPETITIVELY.
AND AS ALWAYS, THIS FUNDING IS SUBJECT TO CHANGE DURING THE BUDGET PROCESS.
WE ARE MAKING FOUR POLICY RECOMMENDATIONS FOR YOUR CONSIDERATION AND INPUT.
FIRST, WE'RE PROPOSING TO CONTINUE CURRENT FUNDING PRIORITIES IDENTIFIED FOR FISCAL YEAR 2019 AND FISCAL YEAR 2022.
WE MADE SIGNIFICANT CHANGES TO THAT PROCESS AND TO THE WAY THAT WE ARE MEASURING RESULTS AND LOOKING AT OUTCOMES, AND WE, WE'D LIKE TO CONTINUE TO STAY WITH THOSE SAME PRIORITIES IN ORDER TO MEASURE OUTCOMES OVER THE LONG TERM.
AND WE ARE ALSO RECOMMENDING CONTINUING 12.1 MILLION IN DESIGNATED FUNDING.
AND BEGINNING IN FISCAL YEAR 2017, STAFF RECOMMENDED AND CITY COUNCIL APPROVED A SHORTENED NON-COMMUNICATION PERIOD.
PRIOR TO F Y 2017, NONPROFITS WERE NOT ALLOWED TO COMMUNICATE WITH COUNCIL MEMBERS, THEIR STAFF, OR CITY STAFF ABOUT THEIR PROPOSALS FROM THE R F P RELEASE
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DATE IN MARCH UNTIL BUDGET ADOPTION WAS POSTED ON THE COUNCIL AGENDA IN SEPTEMBER, WE ARE AGAIN RECOMMENDING THIS SHORTENED COMMUNICATION PERIOD.EXACT DATES WILL BE DETERMINED BY THE DATE THAT THE R F P IS ISSUED AND WILL BE ED TO APP COMMUNICATED TO APPLICANT'S AND CITY COUNCIL.
THIS SHORTENED PERIOD DOES NOT APPLY TO CI, APPLIES TO CITY COUNCIL AND CITY COUNCIL STAFF, BUT IT DOES NOT APPLY TO CITY STAFF WHO WILL FOLLOW THE NORMAL PROCUREMENT NON-COMMUNICATION POLICY.
AS IN PAST FUNDING CYCLES, WE RECOMMEND HOLDING TWO DELEGATE AGENCY PUBLIC HEARINGS TO PROVIDE ALL APPLICANTS WITH AN OPPORTUNITY TO ADDRESS CITY COUNCIL AND ADVOCATE FOR THEIR PROGRAMS. IN DECEMBER OF 2019, THE CITY COUNCIL GOVERNANCE COMMITTEE CONSIDERED A C C R SUBMITTED BY COUNCIL MEMBER AYAS REQUESTING THAT STAFF OF EXPLORE OUTSOURCING OF THE CONSOLIDATED FUNDING PROCESS TO UNITED WAY WITH THE GOAL OF REALIZING A MORE EFFICIENT AND EFFECTIVE PROCESS, OUTSOURCING COULD POTENTIALLY CREATE EFFICIENCIES AND IMPROVE COMMUNITY ALIGNMENT.
AND IT SHOULD BE THOROUGHLY EXPLORED.
THE GOVERNANCE COMMITTEE RECOMMENDED THAT WE INFORMALLY ASSESS THE INTEREST OF OTHER LOCAL FUNDERS TO MANAGE THE CONSOLIDATED FUNDING PROCESS.
AND BASED ON OUR DISCUSSIONS WITH THE UNITED WAY AND THOSE OTHER FUNDERS, WE RECOMMEND MOVING FORWARD WITH THE CURRENT PROCESS FOR THE FISCAL YEAR 21 AND 22 CYCLE.
AND BY JULY OF THIS YEAR, WE WOULD DEVELOP A SCOPE OF WORK FOR PROPOSED OUTSOURCING OF THE 23 AND 24 FUNDING AND CONTRACTING PROCESS, AND THEN RELEASING A REQUEST FOR LETTERS OF INTEREST.
AND WE WOULD HOLD STAKEHOLDER MEETINGS TO GET COMMUNITY FEEDBACK ON THAT.
UM, ON THAT REQUEST, A PANEL WOULD REVIEW SUBMISSIONS AND BASED ON EXPRESSED INTEREST PLANS AND COSTS, WE WILL DEVELOP, UH, RECOMMENDATIONS AND COME BACK TO COUNCIL AND, AND PROVIDE OPTIONS OR RECOMMENDATIONS REGARDING OUTSOURCING, UM, FOR YOUR CONSIDERATION.
AND WE WOULD DO THAT BY SEPTEMBER OF THIS YEAR.
AS YOU MAY RECALL, IN 2018, THE CITY AND FIVE COMMUNITY FUNDERS BEGAN DISCUSSING ALIGNMENT OF OUTCOMES AND GOALS TO FURTHER AMPLIFY OUR EFFORTS TO IMPACT THE WELLBEING OF OUR COMMUNITY.
AND OVER THE LAST THREE YEARS, HUMAN SERVICES IN UNITED WAY, AND TO SOME EXTENT, THE AREA FOUNDATION, HAVE WORKED CLOSELY TO ALIGN PRIORITY SETTING PROCESSES, ACCOUNTABILITY SYSTEMS, AND TO CREATE ONGO, UH, OPPORTUNITIES FOR ONGOING COLLABORATION AND NETWORKING.
AND EXTENDED EXPANDED FUNDERS GROUP RECONVENED LAST FALL TO CONTINUE CONVERSATIONS IN ALIGNMENT TOWARDS ENSURING NEEDED INTERVENTIONS AND SUPPORTS AND ENSURING THEY'RE IN THE, IN PLACE IN THE COMMUNITY.
UM, THIS GROUP IS FOCUSING ON COMMUNICATION, COMMON UNDERSTANDING, SHARED RESOURCES, AND BEST PRACTICES.
OVER THE NEXT SIX WEEKS, WE WILL HOLD INPUT AND INFORMATION SESSIONS WITH NONPROFIT ORGANIZATIONS, COMMUNITY FUNDERS, AND OTHER KEY STAKEHOLDERS PRIOR TO RELEASING THE R F P IN MARCH, WE WILL UPDATE COUNCIL ON COMMUNITY INPUT AND THE R F P SCOPE OF WORK IN MAY AND JUNE.
EVALUATION PANELS WILL SCORE PROPOSALS AND PROVIDE RECOMMENDATIONS.
STAFF RECOMMENDATIONS WILL BE INCLUDED IN THE CITY MANAGER'S PROPOSED BUDGET, AND WILL BE BASED ON THE QUALITY OF PROPOSALS.
PAST PERFORMANCE NEED FOR THE SERVICE AND FUNDING AVAILABILITY.
FINAL FUNDING AWARDS WILL BE APPROVED IN THE FISCAL YEAR 2021, ADOPTED BUDGET IN SEPTEMBER.
THIS NEXT SECTION PROVIDES MORE DETAIL REGARDING THE REQUEST FOR PROPOSAL SOLICITATION PROCESS BASED ON THE DOLLAR AMOUNT AND THE LEVEL OF COMMUNITY INTEREST.
THIS IS A SELECT HIGH PROFILE SOLICITATION.
IT'S VALUED AT AN ESTIMATED $50.4 MILLION OVER THE NEXT TWO YEARS.
AGENCIES AND PROGRAMS SELECTED FOR FUNDING AS A RESULT OF THIS, R F P WILL BE AWARDED ONE YEAR CONTRACTS WITH AN OPTION TO RENEW FOR FISCAL YEAR 2022.
BASED ON FUNDING AVAILABILITY, I THINK I GOT AHEAD OF, I THINK I GOT BEHIND.
AND SO VENDORS REGISTERED WITH THE CITY UNDER THE HUMAN SERVICES CODE WILL BE AUTOMATICALLY NOTIFIED ONCE THE R F P IS RELEASED.
CURRENTLY, THE CITY'S UNDER REGISTRY INCLUDES 39 AGENCIES REGISTERED UNDER HUMAN SERVICES, BUT WE'LL WORK WITH THE FINANCE DEPARTMENT TO ENSURE ALL PAST AND CURRENTLY FUNDED AGENCIES ARE NOTIFIED.
FURTHER ADVERTISING WILL BE CONDUCTED THROUGH THE NONPROFIT COUNCIL SA 2020 AND OTHER COMMUNITY FUNDERS, T V S A CHANNEL 21 CSA BIDDING OPPORTUNITIES WEBSITE, THE EXPRESS NEWS, AND THE DEPARTMENT OF HUMAN SERVICES WEBSITE.
AND SO, RESPONDENTS WILL BE ASSESSED BASED ON EXPERIENCE, BACKGROUND,
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AND QUALIFICATIONS OF 30 POINTS.PROPOSED PLAN 45 POINTS, SOUNDNESS OF PROJECT BUDGET, FINANCIAL STRENGTH OF THE AGENCY IS WORTH 25 POINTS.
AUDITED FINANCIAL STATEMENTS ARE REQUIRED.
ONLY NONPROFIT AGENCIES REGISTERED AS 5 0 1 C THREES ARE ELIGIBLE TO SUBMIT PROPOSALS.
AND FOR THIS REASON, THE BETA REQUIREMENTS HAVE BEEN WAIVED.
THE LOCAL AND VETERAN OWNED SMALL BUSINESS PREFERENCE PROGRAMS ARE NOT APPLICABLE DUE TO FEDERAL GRANT FUNDING THAT IS INCLUDED IN THE APPLICATION THROUGH THE REQUEST FOR PROPOSAL.
AS PART OF THE PROPOSED PLAN, THE CITY OF SAN ANTONIO WILL COLLECT BASELINE DATA ON AGENCY'S PROVISION OF PAID SICK LEAVE TO THEIR EMPLOYEES.
IT WILL NOT COUNT TOWARDS THEIR SCORE, BUT IT WILL BE A REQUIRED ELEMENT OF THE APPLICATION.
AND SO, IN SUMMARY, WE HOLD INPUT SESSIONS OVER THE NEXT SIX WEEKS AND ISSUE THE R F P BY MID-MARCH.
OVER THE SUMMER, WE EVALUATE AND DEVELOP FUNDING RECOMMENDATIONS TO BE INCLUDED IN THE CITY MANAGER'S PROPOSED BUDGET.
AND WE DEVELOP, AND WE WILL ALSO BE DEVELOPING AND RELEASING A REQUEST FOR LETTERS OF INTEREST, UM, TO MANAGE THE FISCAL YEAR 23 AND 24 CONSOLIDATED FUNDING PROCESS.
UM, AND IN SEPTEMBER OF FISCAL YEAR, 2021 AWARDS WILL BE APPROVED WITH THE ADOPTED BUDGET.
AND SO THAT DOES CONCLUDE MY PRESENTATION.
ALEX LOPEZ AND I ARE AVAILABLE TO ANSWER QUESTIONS.
UH, WE'VE GOT SEVERAL PEOPLE SIGNED UP TO SPEAK, AND I'VE SIGNED UP.
I GUESS I SHOULD TAKE EXECUTIVE PRIVILEGE HERE AND START OFF, BUT I'M NOT GONNA DO THAT.
I'LL, I'LL GO DOWN WHO SIGNED IN FIRST, AND THE FIRST ONE IS, UH, COUNCILWOMAN SANDOVAL.
IN THAT CASE, I WILL HAVE A COUPLE OF QUESTIONS HERE.
MELODY, I, I'LL TAKE, TAKE MY TURN HERE RIGHT AWAY.
UM, YOU MENTIONED METRICS AND, AND I'VE MADE COMMENTS ABOUT THAT OVER THE LAST SEVERAL YEARS ABOUT METRICS AND HOW WE MEASURE THE OUTPUT OR THE OUTCOMES ON THESE.
WHEN I DON'T RECALL HAVING A PRESENTATION OF THE METRICS FOR EACH ONE OF THE AWARDEES.
YOU KNOW, ARE THEY MEETING 'EM, ARE THEY NOT MEETING 'EM? ARE THEY EXCEEDING 'EM? AND WHAT ARE THOSE OUTCOMES? AND ARE THOSE OUTCOMES REALLY THE THINGS THAT WE SHOULD BE MEASURING AND LOOKING FOR? UM, WILL WE GET THAT AT SOME POINT IN TIME OVER THIS CURRENT CONTRACT? WE HAVE CONTINUED TO REFINE THAT PROCESS.
AND OVER THE LAST, UM, YEAR ON A QUARTERLY BASIS, WE HAVE, UM, FORWARDED A BINDER OR A PACKET OF INFORMATION TO, TO COUNCIL MEMBERS THAT SHOW THE, UM, THE CURRENT PROGRESS ON OUTCOMES AND CONTRACTED MEASURES FOR EACH AGENCY.
AND I CAN, WE CAN PROVIDE YOU A COPY, ANOTHER COPY OF THAT.
OH, ANDY, DID YOU HAVE SOMETHING TO SAY? NO.
THIS IS STILL A TECHNICAL THING, YOU KNOW, WORKING OUT WHO'S ON FIRST OR WHO'S ON SECOND, THAT, THAT KIND OF THING.
WHAT'S ON FIRST? WHO'S ON FIRST? UH, OKAY.
YES, I WOULD LIKE TO SEE THAT WHERE WE'RE AT.
AND ARE WE CHANGING ANY OF THE LANGUAGE IN THE R F P TO HONE IN ON WHAT WE'RE LOOKING FOR AS FAR AS METRICS? UM, YOU KNOW, WE STRENGTHEN THAT EVERY YEAR.
AND SO BASED ON WHAT WE LEARNED OVER THE LAST, UM, REALLY TWO YEARS WITH THE LEARNING COLLABORATIVES THAT WE IMPLEMENTED WITH EACH, EACH GROUP OF AGENCIES AND THE BEST PRACTICES AND INPUT, WE POLISH THAT R F P EVERY YEAR.
AND CERTAINLY, UM, THE WAY WE MEASURE OUTCOMES WILL BE INCLUDED.
UM, ON, I DON'T RECALL WHICH SLIDE IT IS, BUT YOU HAVE THE, UH, THE TOTALS FOR EACH OF THE, UH, COMPETITIVE PROGRAM, BUT YOU MENTIONED PROJECT QUEST AND HAVEN FOR HOPE, RIGHT? AND I THINK THERE WAS ONE OTHER, BUT IF, IF YOU COULD ADD THAT TO THE BOTTOM.
I KNOW WE'RE ONLY TALKING ABOUT THE COMPETITIVE, BUT I WANNA BE VERY TRANSPARENT HERE ON HOW MANY DOLLARS MM-HMM.
AND THAT INCLUDES PROJECT QUEST.
SO HOW MUCH ARE WE, WE'RE TALKING ABOUT $25 MILLION ALTOGETHER FOR THOSE THREE, RIGHT? SIR, IF YOU WANT TO COME ON IN HERE, I, I DON'T WANNA, UH, KEEP YOUR SEAT THAT WARM FOR YOU, BUT I'LL MOVE OVER.
SO THE TOTAL AMOUNT FOR ALL OF THESE PROGRAMS
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IS HOW MUCH? SO CURRENTLY, UM, FISCAL YEAR 24 OR 24.8 MILLION WAS ALLOCATED.AND WE'RE ESTIMATING THAT FOR FISCAL YEAR 2021, POTENTIAL FUNDING COULD BE 25.2 MILLION.
AND THE DIFFERENCE IS ADDITIONAL GRANT FUNDING.
UM, WE ALSO TALKED ABOUT THE LAST R F P PROCESS WAS A REQUIREMENT IN THIS R F P ABOUT CROSS COLLABORATION WORKING TOGETHER, UH, FOR LIKE THOSE AGENCIES WITH LIKE SERVICES MM-HMM.
AND THE WAY I UNDERSTAND IT, THAT WASN'T A REQUIREMENT.
IT WAS, IT WAS OPTIONAL IN THE R F P.
RIGHT? CAN WE TIGHTEN THAT UP AND STRENGTHEN THAT SO THAT WE DO GET ADDITIONAL WORKING RELATIONSHIPS INSTEAD OF ALL THESE STOVE PIPES GOING ACROSS? WE CAN, AND THE, THE LEARNING COLLABORATIVES THAT I'VE MENTIONED THAT HAVE BEEN MEETING QUARTERLY OVER THE LAST ALMOST TWO YEARS, THAT WAS REALLY DESIGNED IN, IN LARGE PART, TO E ENCOURAGE THOSE COLLABORATIONS SO THAT AGENCIES WERE SPEAKING AND TALKING ABOUT THE PROGRAMS THAT THEY PROVIDE AND HOW THEY CAN COLLABORATE BETTER.
SO, UH, WE ABSOLUTELY SHOULD EXPECT TO SEE, UM, STRONGER COLLABORATIONS.
AND, AND IT'S, THAT'S TRICKY ON HOW TO PUT THAT IN AN R F P MM-HMM.
BUT, UM, I WOULD REALLY LIKE TO SEE THE DRAFT R F P ON HOW THAT'S WORDED IN THERE, AND, UM, JUST HAVING THAT OPPORTUNITY TO RE REVIEW THAT DRAFT R F P.
NOW, IS THIS GONNA BE A, A HIGH PROFILE? YES.
SO WE'LL GET A B SESSION ON THIS.
BEFORE, BEFORE IT GOES TO, UM, UH, COUNCIL FOR ADOPTION.
AND SO, UM, AS FAR AS THE, UM, I'M TRYING TO THINK THE QUESTION THAT YOU HAD, UM, AS FAR AS HOW WE, UM, SHOW THAT OR DEMONSTRATE THE, THAT THAT'S IN, IN THE R F P, WE WILL BE DOING THE INPUT SESSIONS WITH AGENCIES, BUT THEN BEFORE THE R F P IS ISSUED, WE WILL, UH, POST THE DRAFT R F P ONLINE.
WE DID THAT TWO YEARS AGO, UM, AND WE GOT A LOT OF ADDITIONAL INPUT.
SO YOU'LL HAVE THE OPPORTUNITY AT THAT POINT AS WELL.
AND SLIDE NUMBER 10, UH, YOU TALK ABOUT COMMUNITY FUNDER ALIGNMENT, AND THAT'S WHAT KEYED ME INTO WHAT I WAS REQUESTING ON THE LAST R F P WAS TO GET THE AWARDEES ALIGNED MM-HMM.
AND, AND THIS IS WHAT I'M GETTING AT, HOW CAN WE TIE THAT IN MORE CLOSELY IN THE R F P TO ENSURE THAT THEY ARE WORKING ACROSS LINES, UNDERSTANDING THAT THEY'RE COMPETING WITH EACH OTHER FOR THOSE AVAILABLE DOLLARS.
BUT THEY SHOULD ALSO BE WORKING TOGETHER MM-HMM.
SO, UH, I WOULD SUGGEST SOMETHING SIMILAR TO THAT, THAT CHART YOU HAVE AS APPLYING TO THE AWARDEES AS WELL.
UM, AND PRESSING ON WITH THAT.
NOW, I, I DID HAVE AN OPPORTUNITY TO SPEAK WITH THE, UH, UH, NONPROFIT COUNCIL THIS MORNING MM-HMM.
UM, HAVE Y'ALL, HAVE Y'ALL GOTTEN WITH THAT COUNCIL AND GOTTEN INPUT FROM THEM ABOUT THE R F P PROCESS? YEAH.
SO THEY'RE ONE OF THE, UM, AGENCIES THAT'LL BE INCLUDED IN THE INPUT SESSIONS THAT WE HAVE.
THEY'VE, THEY WERE INVITED TO ACTUALLY ATTEND ALL OF THEM IF THEY WOULD LIKE TO, AND WE DO PLAN TO HAVE ONE BIG INPUT SESSION, UH, WORKING WITH THEM TO HOLD THAT.
BECAUSE THEIR LIST OF AGENCIES IS, IS GREATER THAN THE ONES THAT WE, WE CONTRACT WITH.
BECAUSE, UH, I GOT A LOT OF VERY INTERESTING COMMENTS ABOUT THE PROCESS MM-HMM.
SO I WOULD, UH, I WOULD REALLY LIKE TO SEE THAT, UH, YOU KNOW, DETAILED DISCUSSIONS, BECAUSE IT'S DIFFICULT FOR SOMEONE THAT'S PROPOSING ON AN R F P TO TELL THE, THE CUSTOMER WHO'S SENDING THE R F P OUT, HEY, YOU NEED TO CHANGE THIS.
OR THERE'S SOMETHING WRONG WITH IT, THAT KIND OF THING, BECAUSE YOU'RE KIND OF BITING THE HAND THAT FEEDS YOU.
SO I'M NOT QUITE SURE THE RIGHT MECHANISM TO DO THAT.
MAYBE IT'LL WORK OUT WITH A DIRECT, YOU KNOW, OPEN MEETINGS LIKE THAT.
BUT THE PROBLEM WITH DOING THOSE OPEN MEETINGS, THE AUDIENCE TENDS NOT TO SAY THINGS OUT IN THE OPEN BECAUSE IT IS A PROPOSAL PROCESS, AND YOU DON'T WANT TO GIVE AWAY TIDBITS OF INFORMATION AND YOUR STRATEGY AND
[01:40:01]
THAT KIND OF THING.SO I, WE NEED TO SIT DOWN AND FIGURE OUT A BETTER WAY TO GET THOSE KINDS OF COMMENTS FROM THEM, BECAUSE THERE, THERE ARE SOME REALLY VALID CONCERNS THAT THEY HAVE ABOUT THE THIS R F P PROCESS.
UM, I THINK THAT'S, UH, THAT'S ALL THE COMMENTS I HAD, UM, REALLY APPRECIATE THAT.
AND, UH, I'LL CLOSE WITH THAT.
THANK YOU, MELODY, FOR, FOR THE PRESENTATION.
UM, UH, JUST SOME QUICK QUESTIONS.
UH, YOU SAID THAT SOME OF THE MONEY SET ASIDE, IT'LL BE 50.4 OVER TWO YEARS WAS FOR, UH, WAS FEDERAL.
SO NOT ALL OF IT CAME FROM, UH, GENERAL WILL COME FROM GENERAL FUND.
WHAT'S THAT? THAT FEDERAL, A LITTLE OVER 3 MILLION PER YEAR IS FROM FEDERAL GRANTS, ALL HUD GRANTS.
SO WHAT CAN THOSE BE DIRECTED TOWARD IN THE PRIMARILY, UM, HOMELESSNESS AND HOUSING? UM, THE C D B G DOLLARS CAN ARE A LITTLE BIT, HAVE A LITTLE BIT OF A BROADER, UM, ELIGIBILITY, SO POVERTY RELATED ISSUES.
UH, ONE OF THE GRANTS THAT WE ANTICIPATE WOULD BE ADDED TO THIS IS FROM THE, UH, HEALTH AND HUMAN SERVICES.
THEY HAVE A, A HOMELESS FUNDING.
AND SO THAT WILL ALLOW US TO FUND A NUMBER OF PROJECTS UNDER YOUTH CATEGORY.
SO IT'S STILL HOMELESSNESS, BUT IT DOES EXPAND, UM, TO YOUTH AND ELIGIBLE ACTIVITIES ARE A LITTLE BIT BROADER.
UM, I IMAGINE COUNCILMAN TREVINO WOULD PROBABLY ASK THIS, BUT, UM, THE RIGHT TO COUNCIL PROGRAMS, IS THAT SOMETHING THAT CAN BE FUNDED FEDERALLY RIGHT.
UM, CAN YOU TELL ME HOW DOES, UH, THE PROPOSED FUNDING LEVEL COMPARE TO THE LAST CYCLE? I'M SORRY IF I MISSED IT IN YOUR, IT'S A LITTLE BIT HIGHER.
UM, IT'S ABOUT $400,000 HIGHER IS PROPOSED.
AND SO WHAT PERCENTAGE IS THAT FROM, FROM THE LAST YEAR? IT'S AN INCREASE OF, SEE, I DO MY MATH.
SO, SO HERE'S WHY I ASKED, HERE'S WHY I ASK.
SO, UM, SO WE'VE GOT, YOU KNOW, THE STEP PAY PLAN FOR EMPLOYEES HERE.
WE HAVE THE ONE TO 4% INCREASE PERFORMANCE PAY.
UM, AND, YOU KNOW, SOME OF THESE AGENCIES WILL CONTINUE TO GET THE EXACT SAME DOLLAR AMOUNT, YOU KNOW, PROVIDED THEY'RE SUCCESSFUL IN THE PROCESS.
AND, AND I, YOU KNOW, I WANT THEM TO ALSO BE ABLE TO GIVE THEIR EMPLOYEES THEIR, THEIR STEP INCREASE OR THEIR 1%, OR, YOU KNOW, ONE TO 4%.
AND WHEN WE DO THAT, IT'S, UH, WHEN WE HOLD THE FUNDING STUDY, IT'S REALLY HARD TO DO.
WE DON'T HAVE INFINITE FUNDING.
BUT, UM, I DON'T KNOW IF THIS IS FOR YOU OR FOR ERIC, BUT DO WE INDEX THAT FUNDING FOR, UH, DELEGATE AGENCIES IN ANY WAY TO OUR BUDGET? TO OUR GENERAL REVENUE? WE DON'T, BUT NO, MA'AM.
BUT, UM, THAT'S SOMETHING THAT FRANKLY, WE'RE LOOKING FOR INPUT ON THE SOLICITATION PROCESS AND, AND WE, UM, UH, THIS IS A TWO YEAR CONTRACT PROCESS WHERE WE AWARD ONE YEAR CONTRACT, AND THEN THEY GET THE SECOND YEAR, UH, YEAR AS LONG AS THEY MEET THE PERFORMANCE REQUIREMENTS THAT ARE LAID OUT IN THAT FIRST YEAR.
BUT WE DON'T MAKE AN ALLOWANCE FOR INFLATIONARY ADJUSTMENTS.
UM, IF THAT'S SOMETHING THAT YOU WOULD LIKE US TO TAKE INTO CONSIDERATION, THEN IT COMES OUT OF THE POT THAT'S ALLOCATED FOR DELEGATE AGENCIES, UM, OR WHATEVER ANY IDEAS YOU GUYS MAY HAVE.
IF WE, IF IT COMES OUT DIRECTLY OUT OF THAT SAME POT, WHAT I'M SAYING IS HOW DO WE DETERMINE THE SIZE OF THE POT? AND, AND I KNOW WE END UP VOTING ON IT HERE, ULTIMATELY AT THE, AT THE END OF THE DAY, I JUST, I JUST, UH, WOULD POSE TO MY COLLEAGUES THAT THAT'S SOMETHING THAT WE CONSIDER IS THAT WHEN WE SET THAT SIZE OF THAT POT THAT WE, UM, THAT WE CONSIDER HOW THAT GROWS WITH OUR BUDGET, OR IF IT'S ALWAYS GONNA BE KIND OF AT THE SAME LEVEL.
UM, REAL QUICK, UH, SOME MONEY IS SET ASIDE FOR HOMELESSNESS, UM, ON THE, ON THE TABLE.
AND WE'RE COMING UP WITH A HOMELESS STRATEGIC PLAN.
SO, UM, LET ME TIE THIS BACK TO COUNCILMAN PERRY'S, UH, COMMENTS.
WE'RE TRYING TO GET THE FUNDER ALIGNMENT, RIGHT.
BUT WHEN I LOOK AT THE R F THE QUALIFICATIONS FOR WHO GETS IT, IT, I GUESS I JUST DON'T SEE THE BIG PICTURE WHEN, WHEN YOU GIVE ME THIS TABLE OF, YOU KNOW, HOW MUCH MONEY WE'RE GOING TO INVEST EACH YEAR, AND IT, AND IT SAYS CHILDREN AND YOUTH.
[01:45:01]
WANNA KNOW AT THE END OF THE DAY, WHAT PROGRESS IS THIS CITY GONNA MAKE WITH ITS BUDGET ON CHILDREN AND YOUTH, EVEN IF IT'S TIED TO, TO OTHER FUNDERS, MONEY MM-HMM.BUT ARE WE SAYING, UM, YOU KNOW, WE'RE GONNA KEEP THIS MANY KIDS IN SCHOOL, OR, OR THESE ARE OUR GOALS.
LIKE, WHAT'S, WHERE ARE WE TRYING TO GET TO? BECAUSE RIGHT NOW, THE WAY IT LOOKS TO ME IS THE WAY IT'S WRITTEN, IT'S KIND OF LIKE A SCATTERSHOT, AND, AND MAYBE THAT'S NOT WHAT YOU INTEND, BUT HEY, IF YOU'VE GOT A GOOD PROGRAM, COME FORWARD.
AND I'M SURE THERE ARE PLENTY OF GOOD PROGRAMS. I JUST, UM, I JUST WANNA KNOW THAT WE'RE MOVING THE NEEDLE AND I DON'T SEE THAT HERE.
SO I, AND I WANNA SEE THAT BEFORE THE R F P GOES OUT.
SO HOW CAN YOU DO THAT? SO WE, THE, THE FIVE FUNDING CATEGORIES THAT ARE, UM, PART OF OUR LONG-TERM OUTCOMES, THEY'RE ACTUALLY BROKEN DOWN EVEN FURTHER INTO 16, UM, PRIORITY, KEY PRIORITY AREAS THAT HAVE THEIR OWN OUTCOMES.
AND SO WE'VE REALLY DETERMINED IN EVERY ONE OF THOSE 16 PRIORITIES WHAT THE OUTCOME IS THAT WE'RE LOOKING FOR.
AND SO WHEN AGENCIES RESPOND TO THE R F P, THEY'LL, THEY'LL DEMONSTRATE TO US HOW THEY CAN HELP US ACHIEVE THOSE.
AND THE IDEA BEING THAT WE ARE ALL WORKING TOGETHER, THAT IT'S A COLLECTIVE IMPACT, UM, BECAUSE ONE AGENCY DOESN'T REALLY MAKE A BIG DENT, BUT ALL OF THEM TOGETHER AND ALL OF THE WORK THAT WE DO THROUGH OUR PROGRAMS THAT'S A BIGGER, HAS A BIGGER IMPACT.
SO WE CAN PROVIDE ADDITIONAL INFORMATION AND SHOW YOU HOW THAT WORKS BEFORE THE R F P GOES OUT.
SO CAN, CAN YOU GIVE ME AT LEAST AN EXAMPLE ON ONE OF THESE? SO, FOR EXAMPLE, DOMESTIC VIOLENCE, UM, WE, THAT WAS A PRIORITY UNDER THE, UM, UH, FAMILY.
ONE OF THESE THAT, THAT HASN'T COME TO, TO COUNCIL.
UM, WELL UNDER EARLY, EARLY CHILDHOOD.
SO WE HAVE, UM, A CATEGORY THAT THE OUTCOME IS THE, UH, THIRD GRADE READING LEVELS IMPROVE OVER TIME.
AND WE USE THE EQUITY APPROACH TO IDENTIFY WHERE THIRD GRADE LEAD READING LEVELS IN THE COMMUNITY WE'RE, WE'RE REALLY LAGGING BEHIND.
AND THAT'S WHERE WE FOCUSED OUR DOLLARS.
AND SO, UM, AGENCIES, SCHOOL DISTRICTS WERE ABLE TO APPLY FOR, UH, INVESTMENT IN PROGRAMS THAT IMPROVE THIRD GRADE READING LEVELS, UM, THROUGH, THROUGH VARIOUS PROJECTS.
BUT THEY'RE ALL MEASURING THAT OUTCOME.
CAN I ADD ONE MORE THING? UM, ANOTHER ONE OF MY FAVORITE OUTCOMES THAT I WAS REALLY HAPPY TO SEE MOVING FROM THE HEALTH DEPARTMENT OVER HERE IS THAT, UM, ONE OF THE OUTCOME INDICATORS IS VIRAL SUPPRESSION AMONG PEOPLE LIVING WITH H I V.
IT, THE FUNDING ACTUALLY GOES TO HOUSING FOR PEOPLE WITH AIDS.
UM, BUT ONE OF THE INDICATORS THAT THEY'RE, UM, MONITORING AND GRADED ON, SO TO SPEAK, IS, ARE WE ACHIEVING VIRAL SUPPRESSION? ONE OF THE THINGS THAT OCCURS TO ME IS THAT WE WILL RESEND THE LATEST QUARTERLY, UM, REVIEW THAT WE SEND YOU THAT HAS, FOR EACH OF THE FUNDED ORGANIZATIONS, WHAT THEIR OUTCOME MEASURES ARE AND WHETHER THEY MET THEM LAST YEAR OR NOT.
SO WE WILL RESEND THAT, I KNOW Y'ALL GET A LOT OF STUFF, UM, THAT WAS SENT OUT MAYBE A WEEK OR 10 DAYS AGO, BUT WE WILL RESEND THAT TO YOU, UM, AFTER THIS, UH, B SESSION.
AND, UH, THE INFORMATION THAT YOU SAID IN TERMS OF WHAT YOU'RE HOPING TO ACCOMPLISH BY EACH CATEGORY, THAT THAT WOULD BE HELPFUL TO THANK YOU.
UM, AND THEN, UH, IN TERMS OF WHO'S EVALUATING THESE, YOU SAID THERE'S, THERE'S AN INTERNAL PANEL AND AN EXTERNAL OR INTERNAL MEMBERS AND EXTERNAL MEMBERS.
CAN YOU TELL ME A LITTLE BIT ABOUT WHO THEY ARE? SURE.
SO THE, UM, YOU KNOW, THE, THIS IS HIGH PROFILE.
BRIDGER, ALEX LOPEZ AND MYSELF WILL BE EVALUATING.
UM, AND THEN WE DO HAVE CITY STAFF FROM MULTIPLE DEPARTMENTS ACROSS THE CITY, INCLUDING PARKS AND, UM, MUNICIPAL COURT, ALL, YOU KNOW, ALL OF THE PROGRAMS THAT WE WORK WITH ON YOUTH.
THERE'S, THERE'S MANY DEPARTMENTS THAT ARE PART OF THAT.
A LOT OF THOSE DEPARTMENTS PARTICIPATE.
UM, NEIGHBORHOOD HOUSING SERVICES POTENTIALLY WOULD BE A, AN A, A DEPARTMENT THAT WAS SCORING BECAUSE THEY HAVE BACKGROUND ON, ON HOUSING AND, UM, RENTAL ASSISTANCE TYPE PROGRAMS. AND THEN WE ALSO TAKE ADVANTAGE OF OUR BOARDS AND COMMISSIONS.
AND THEY GENERALLY PROVIDE A NUMBER OF, UM, MEMBERS THAT ARE WILLING TO HELP US WITH THIS PROCESS.
WE GO TO OUR OTHER COMMUNITY FUND FUNDERS.
WE PARTICIPATE ON UNITED WAYS PANELS, AND THEY PARTICIPATE ON OURS.
UM, WE'VE HAD AREA FOUNDATION STAFF, AND THEN SOMETIMES COLLEGES AND UNIVERSITIES, BUT WE'RE LOOKING FOR, ARE TECHNICAL EXPERTS, SUBJECT MATTER EXPERTS IN THE TOPIC.
UM, AND THEN OUR, OUR STAFF, OUR CONTRACT AND FISCAL MONITORING STAFF SERVE AS, UM, UH, RESOURCES TO
[01:50:01]
THE PANELS.SO THEY DON'T SCORE, BUT THEY, THEY'RE THERE TO ANSWER QUESTIONS ABOUT PAST PERFORMANCE AND FISCAL ISSUES.
SO THEN THE R F P THANK YOU FOR MM-HMM.
UM, THE R F P WILL GO OUT IN MID-MARCH, SO ABOUT A MONTH, UH, FROM NOW.
AND BETWEEN NOW AND THEN THERE'LL BE THE INFORMATION SESSIONS AND THEN THE INFORMATION THAT YOU SEND US.
SO THERE'S STILL AN OPPORTUNITY FOR SOME FINE TUNING.
UM, THE CLARIFICATION QUESTIONS, THEY'RE VERY HELPFUL FROM, UH, COUNCIL MEMBER SANDOVAL.
AND, UM, SO I JUST HAVE A QUESTION 'CAUSE THIS IS AN INCREASED DOLLAR AMOUNT FROM LAST TIME WE DID THIS.
AND, UM, NOW I'M WONDERING ABOUT INCREASED REQUESTS FROM THE AGENCIES, UM, REQUESTING FROM US, BECAUSE NOW THAT WE HAVE MORE DEFINITIVE AND MORE POLICY DIRECTION FROM YOU ALL MM-HMM.
UM, MOVING FORWARD TO SOME OF OUR, OUR PARTNERS, AND I KNOW WE'VE ALREADY SELECTED SOME OF THE PARTNERS.
SO WHEN IT COMES TO THE DOMESTIC VIOLENCE AND WHAT, AND THE PARTNERS THAT WE FOUND WITH, UH, WITH THAT R F P PROCESS MM-HMM.
IT'S SO ON THE CHART, LET'S, WELL, I'M JUST GOING THE WRONG WAY.
TELL, TELL ME WHICH PAGE, THE PIE CHART THAT HAS, UM, I SEE THE PROPOSED FOR FISCAL YEAR 2021, THAT COMPETITIVE AMOUNT DOES INCLUDE THE SET-ASIDES FOR THE, UM, DOMESTIC VIOLENCE AND HOMELESS, WHICH IS $1,060,000.
AND WE DID THAT TO SHOW YOU HOW MUCH IS ACTUALLY BEING ALLOCATED TO COMMUNITY AGENCIES TO DO SOME OF THIS WORK.
UH, BUT THOSE PROCESSES WILL OCCUR SEPARATELY.
SO I'M, I'VE, IT'S MY, IT'S COME TO MY, UM, UNDERSTANDING THAT VALERO HAS PULLED, UM, THEIR FUNDING FROM MANY OF THE LOCAL, UM, UH, UH, AGENCIES HERE IN SAN ANTONIO, INCLUDING AFTERSCHOOL CHALLENGE.
HAVE YOU SEEN THAT? I WAS NOT AWARE OF THAT.
UM, SO THAT I'M, WE'LL, WE'LL CHECK IN WITH OUR AGENCIES IF YOU COULD, SO WE CAN FIND OUT IF YOU COULD DEFINITELY CHECK IN WITH OUR AGENCIES ABOUT THE FUNDING THAT HAS BEEN PULLED.
TO SEE WHAT KIND OF IMPACT THAT'S GOING TO HAVE ON THE REQUEST THAT ARE BEING MADE DURING THE CONSOLIDATED FUNDING, UM, COMING UP IN, INTO, INTO THE FUTURE.
AND THEN, UM, SO THAT'S ONE OF THE THINGS I, I WOULD LIKE TO GET CLARIFICATION, UM, ABOUT AND SEE WHERE WE MOVE FORWARD WITH THAT.
UM, AND, YOU KNOW, I'M FINE WITH THE CHANGE OR THE CONTINUED WITH THE CONVERSATIONS OF THE, I GUESS THE CONE OF SILENCE OR WHATEVER WE CALLED IT, THE COMMUNICATIONS THAT WE'VE HAD.
BUT I WILL SAY I AM ABSOLUTELY NOT IN FAVOR OF RELINQUISHING OR, UM, MOVING FORWARD WITH SOMEBODY ELSE, SOME OTHER AGENCY LOOKING AT OUR CONSOLIDATED BUDGET, BUDGETING DOLLARS.
THIS IS THE CITY TAXPAYER DOLLARS.
AND, UM, I KNOW THAT ONE OF THE THINGS WITH UNITED WAY THAT WAS, YOU KNOW, SET OFF A LOT OF ALARM BELLS WAS, UM, HOW UNITED WAY CUT FUNDING FOR OTHER LONG TIME AGENCIES THAT THEY GAVE TO.
UM, AND I THINK THAT WE'RE OUTSOURCING, WE ALREADY DO OUTSOURCE MANY THINGS HERE AT THE CITY OF SAN ANTONIO.
AND I THINK NOW THAT WE HAVE THE POLICY DIRECTION AND OUR VISION OF OUR CITY, OF WHERE WE'RE MOVING AND WHERE WE WANNA ATTACK AND ADDRESS AND ISSUES OF POVERTY AND OTHER THINGS, I THINK IT WOULD BE A DISSERVICE TO US IF WE THEN RELINQUISH OUR CAPABILITY AND OUR, UM, OUR POWER, I GUESS, UM, OR OUR IDEAS TO ANOTHER GROUP THAT WE DON'T HAVE, UM, ANOTHER GROUP.
SO I WOULD NOT BE IN FAVOR OF THAT FOR EVEN 23, 24.
AND, UH, ON THAT NOTE, UM, THIS SLIDE DOES SAY IMPLEMENTATION FOR FISCAL YEAR.
I, IT WAS MY UNDERSTANDING FROM THE GOVERNANCE COMMITTEE, THAT THAT WOULD COME BACK TO GOVERNANCE BEFORE ANY DECISIONS WERE MADE, UH, ABOUT
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OUTSOURCING TO UNITED WAY OR TO WHOMEVER.AND SO WE DON'T ANTICIPATE HAVING RECOMMENDATIONS, EVEN EVEN RECOMMENDATIONS REGARDING THAT PROCESS UNTIL SEPTEMBER.
UM, AND WE CAN LOOK AT, AND WE WOULD ABSOLUTELY HAVE NEED TO COME BACK TO COUNCIL WITH THOSE RECOMMENDATIONS.
SO THERE'S, IT'S NOT AN IMPLEMENTATION FOR 23 OR 24 AS, 'CAUSE THAT'S WHAT IT IMPLIES RIGHT? BY YOUR SLIDE RIGHT NOW IT IS A PROPOSAL TO EXPLORE.
AND SO WE WOULD EXPLORE BY DOING LETTERS OF INTEREST.
THAT'S, THAT'S WHAT WE'RE PROPOSING.
AND SO WE WOULD, WE WOULD TAKE THE LETTERS OF INTEREST, LOOK AT THE, YOU KNOW, WHAT, WHAT THEIR IN INTEREST LEVEL IS, UM, WHAT THEY'RE PROPOSING AS FAR AS SOME KIND OF A PLAN, WHAT THEIR ADMINISTRATIVE COSTS MIGHT BE, AND THEN REVIEW THOSE AND COME BACK TO COUNCIL.
AND WE WOULD BASE OUR RECOMMENDATIONS ON THAT INFORMATION.
WELL, I'M NOT, I'M, I'M NOT SUPPORTIVE OF THAT, OF MOVING THE FUNDING.
UM, SO I PERHAPS I DID NOT EXPRESS THAT WELL IN THE COMMITTEE, BUT, UM, I WOULD NOT BE IN FAVOR OF DOING THAT.
SO, UM, I BETTER CLARIFY THAT HERE.
UH, ANOTHER, UM, I JUST, SOME QUESTIONS, UH, REGARDING, UM, THE SOLICITATION PROCESS.
AND REALLY COUNCILMAN VRAN TOUCHED ON MOST OF THESE THINGS, UM, REGARDING OUR POLICY DIRECTION.
SO, UH, I MEAN, I UNDERSTAND THAT THESE ORGANIZATIONS ARE, HAVE BUDGETED FOR THIS FUNDING.
IS THAT CORRECT? SO THE ORGANIZATIONS THAT ARE RECEIVING THE FUNDING, I, I WOULD ABANDON WILL REAPPLY FOR IT.
UM, ARE THERE, IS THERE AN EXPECTATION THAT THEY'LL RECEIVE, UM, WHAT WE'VE ALREADY PROPOSED OR IT'S ALL STARTING ALL OVER AGAIN? WELL, WE, WE VIEW IT AS STARTING ALL OVER AGAIN, BUT OKAY.
YOU KNOW, OF COURSE SOME AGENCIES HAVE BEEN FUNDED FOR A TIME AND, AND MAY EXPECT TO RECEIVE FUNDING AGAIN.
SO AS WE ARE PREPARING FOR OUR BUDGET, YOU KNOW, WE, WE HAVE GIVEN POLICY DIRECTIONS REGARDING POVERTY, DOMESTIC VIOLENCE, UH, WOMEN'S RELATED, UM, ISSUES ALONG THOSE LINES.
SO WE WOULD EXPECT THAT THERE WOULD BE SOME ADJUSTMENT BASED ON THOSE POLICY DIRECTIONS.
BUT WE GO THROUGH THE, THE PROCESSES IN THE SUMMERTIME, BUT, UM, SEEMS LIKE WE WOULD HAVE WAITED A WHILE.
IS, WAS THERE, WHAT WAS THE PURPOSE OF THE TIMING TODAY, I GUESS IS WHAT I'M TRYING TO GET AT? WELL, WE GENERALLY, UH, EVERY TWO YEARS COME FORWARD IN GENERAL IN JANUARY, FEBRUARY TO KICK OFF THE PROCESS TO BRIEF COUNSEL ON, UM, YOU KNOW, WHAT OUR PROPOSED PROCESS IS.
UH, IT DOESN'T, THE FUNDING AMOUNT CLEARLY ISN'T SET IN STONE UNTIL WE GET THROUGH THE BUDGET PROCESS.
IT GIVES US AN IDEA OF, UM, YOU KNOW, ARE THESE STILL THE SAME PRIORITIES THAT YOU'RE LOOKING FOR? AND DOMESTIC VIOLENCE IS A PRIORITY NOW.
HOMELESSNESS IS A PRIORITY NOW.
UM, IT GIVES US, UM, INPUT ON HOW MUCH OF THE FUNDING YOU, YOU WOULD LIKE TO SEE IN EACH OF THOSE, THOSE BIG AREAS.
AND THEN, YOU KNOW, LET'S US GO FORWARD.
WE, WE DO THE EVALUATION, WE COME UP WITH AN INITIAL SET OF STAFF RECOMMENDATIONS, BUT IN THE MEANTIME, YOU'LL HAVE YOUR GOAL SETTING PROCESS, UM, WHICH COULD, COULD CHANGE HOW WE ALLOCATE THE FUNDING.
WELL, I GUESS THAT'S WHY I, I'M WONDERING ABOUT THE TIMING.
SO GIVEN THAT WE HAVE NEW INFORMATION MM-HMM.
SO I AM, I KNOW THAT I UNDERSTAND THAT Y'ALL NEED FEEDBACK TO GET TO WORK, BUT WE ARE JUST GETTING THE POVERTY REPORT AND WE'RE JUST WORKING IT THROUGH OUR COMMITTEES.
AND SO IF, IF, UM, PERHAPS, YOU KNOW, YOU COULD TAKE THE FEEDBACK, BUT HOLD ON IT TILL WE REALLY GET THROUGH THE COMMITTEES AND THEN WE HAVE THE B SESSION, WHICH IS NOT SCHEDULED TILL APRIL SOMETIME, UH, TO REALLY GIVE FEEDBACK ON WHERE THOSE PRIORITIES SHOULD BE.
SO, UM, YOU KNOW, I, I, UH, WE'LL LOOK AT THAT.
I JUST FEEL LIKE IT, THE TIMING IS A LITTLE ODD, UM, GIVEN THE NEW INFORMATION.
UM, SOME OTHER THINGS THAT I THINK ALSO SHOULD BE PRESENTED, UH, I MEAN, WE DO HAVE R O I ON MOST OF THESE PROGRAMS. UM, AND I FEEL LIKE THAT DOESN'T GET PRESENTED.
UM, AS YOU KNOW, THE COUNCILMAN PERRY, WHO, YOU KNOW, USES THIS PHRASE VERY OFTEN, UM, THE RETURN ON INVESTMENT OF THESE PROGRAMS CAN BE, UH, LIFE CHANGING FOR INDIVIDUALS AND IT'S DIRECTLY RELATED TO SALARY FOR THEM.
AND SO I DON'T KNOW WHY WE DON'T PRESENT THAT.
[02:00:01]
QUEST HAS A METRIC MM-HMM.I DON'T KNOW THAT IT'S PRESENTED, BEEN PRESENTED.
HAS IT BEEN PRESENTED TO A COMMITTEE PERHAPS? UM, I DON'T KNOW IF THERE'S STILL TIME COUNCILWOMAN IN THE WORKFORCE DEVELOPMENT COMMITTEE TO HAVE A, A PROJECT QUEST PRESENTATION, UH, BECAUSE I KNOW I WAS IN A MEETING A COUPLE OF, UM, GOSH, I DON'T, MAYBE SIX MONTHS OR AGO OR MAYBE LONGER, ABOUT THAT RETURN ON INVESTMENT OF THAT PARTICULAR PROGRAM MM-HMM.
UH, IN FACT, UH, I WANNA SAY THAT THE RETURN ON INVESTMENT FOR THOSE INDIVIDUALS WAS SOMETHING LIKE, UM, $3,600 A YEAR IN INCOME.
AND SO, UH, OVER THEIR LIFETIME, AND FOR THE MOST PART, UH, THE PEOPLE WHO, UH, PARTICIPATE IN THE PROGRAM ARE STILL IN THEIR, UH, LATE TWENTIES.
SO THAT WOULD BE THAT MUCH INCOME OVER A LIFETIME FOR WHAT I THINK SOMETHING LIKE A $20,000 INVESTMENT.
UM, THEY, UH, RETURN THAT MULTIPLE TIMES IN THE COURSE OF THEIR LIFE.
AND WE ALSO KNOW, UM, BASED ON THE POVERTY REPORT, AND I DON'T KNOW IF YOU KNOW THIS NUMBER OFF THE TOP OF YOUR HEAD, DR.
BRIDGER, BUT I SUSPECT YOU MIGHT, UM, WHAT THEIR RETURN ON INVESTMENT IS FOR EVERY YEAR A CHILD STAYS IN SCHOOL, UH, AND THEN PER EITHER RECEIVES THEIR HIGH SCHOOL DIPLOMA OR THEN FROM THERE IT GOES ON TO RECEIVING SOME TYPE OF, OF COLLEGE OR TRADE THAT THEN PURSUE, UH, UM, ENCOURAGES THEM TO GET A JOB.
UH, IT WAS, THE NUMBERS WERE IN THE POVERTY REPORT.
I DON'T HAVE THE REPORT IN FRONT OF ME, BUT, UM, IT WAS REALLY SIGNIFICANT, THE DIFFERENCE OF A HIGH SCHOOL DROPOUT, UH, VERSUS A PERSON WITH HIGH SCHOOL, AND THEN THE INCOME OF A PERSON WITH A LITTLE BIT OF COLLEGE.
UM, SO I THINK THOSE ARE ALL RETURN ON INVESTMENTS.
WE KNOW THAT STUDENTS THAT PARTICIPATE IN SAY C, HAVE A HUNDRED PERCENT ACCEPTANCE INTO COLLEGE MM-HMM.
AND SO, COUNCILWOMAN SANDOVAL, UM, MADE THE MENTION OF, YOU KNOW, HOW DO WE DETERMINE HOW MUCH TO INVEST? I'VE ALWAYS DETERMINED THAT WE SHOULD, UM, DOUBLE OUR INVESTMENT IN DELEGATE AGENCY FUNDING.
UH, AND IF WE CAN SHOW THE RETURN ON INVESTMENT, UH, PERHAPS MY COLLEAGUES WILL THEN AGREE THAT WE NEED TO INVEST MORE MONEY IN DELEGATE AGENCY FUNDING.
SO, UM, I THINK WE CAN SHOW THAT AND, UH, UH, PERHAPS WE COULD MAKE THAT REQUEST OF THEM WHEN THEY COME AND REQUEST THE FUNDS, WHAT IS THE RETURN ON INVESTMENT? BECAUSE I THINK THEY HAVE IT.
I KNOW I'VE SEEN IT A NUMBER OF TIMES.
I JUST DUNNO THE NUMBERS OFF THE TOP OF MY HEAD.
SO WE'LL LOOK FORWARD TO, UM, SEEING SOME OF THIS, UM, UH, MORE INFORMATION AS, AS, UH, WE GO THROUGH.
ERIC, YOU HAD SOMETHING YOU WANTED TO, I, I WAS JUST GONNA ADD COUNCILWOMAN.
UM, THE, THE REASON WHY WE DO THIS EARLY IS BECAUSE FIRST OF ALL, WE WANNA MAKE SURE WE GET FEEDBACK FROM THE COUNCIL AND, AND SOME OF THE THINGS THAT YOU'RE DESCRIBING AND WHAT OTHERS HAVE DESCRIBED IS EXACTLY WHAT WE NEED TO HEAR TODAY.
UM, SECONDLY, AND JUST A REMINDER, THE, AS WE GO THROUGH THE SOLICITATION PROCESS, WE'LL WANNA MAKE SURE THE AGENCIES HAVE TIME TO SUBMIT THIS SPRING SO THAT WE CAN PREPARE IN THE PROPOSED BUDGET.
SO IT, IT IS DONE EARLY, BUT, BUT I REALLY APPRECIATE THE FEEDBACK WE'RE GETTING SO FAR.
'CAUSE IT'S EXACTLY WHAT WE WANT TO HEAR, WHAT WE NEED TO HEAR TO MAKE SURE THAT THE SOLICITATION IS IN LINE WITH SOME OF THE THINGS THAT THE COUNCIL ARE, ARE FOCUSED ON NOW, KNOWING THAT, UM, YOU'LL STILL HAVE THAT COUNCIL GOALS AND OBJECTIVES WORK SESSION LATER ON IN THE SPRING, BEGINNING OF SUMMER, UM, WHICH WILL POTENTIALLY ADJUST AS WELL.
SO THAT'S WHY WE, THAT'S WHY WE DO IT EARLY.
UM, AND THANK YOU FOR MY COLLEAGUES.
I TOO, UH, JUST WANTED TO CLARIFY.
SO THANK YOU COUNCILMAN GONZALEZ FOR ASKING THAT.
I KNOW AT THE GOVERNMENT AND COMMITTEE, WE WERE, UM, CONSIDERING LOOKING AT, AT SOME OTHER OPTIONS INSTEAD OF HAVING THIS IN-HOUSE, AND WE WERE TOLD THAT WE WOULD DISCUSS IT.
SO I, I'M, I'M GLAD THAT IT WAS CLARIFIED THAT THIS ISN'T SET IN STONE YET, THAT WE'RE STILL, IT'S PROBABLY STILL GONNA COME BACK TO GOVERNANCE COMMITTEE FOR DISCUSSION.
SO, SO THANK YOU FOR THAT, FOR CLARIFICATION, UM, ON THE POTENTIAL FUNDING AND, AND TO, UM, COUNCILWOMAN GONZALEZ'S POINT, UH, AND I HELPED WITH THE 25 YEAR ECONOMIC IMPACT STUDY FOR QUEST.
YOU GUYS KNOW THIS, SO, UM, IT'S ON AVERAGE
[02:05:01]
$19 PER EVERY DOLLAR THAT WE FUND.SO I COMPLETELY BELIEVE IN THE RETURN ON INVESTMENT IN PROJECT QUEST.
I'M SURE THAT THERE'S OTHER AGENCIES THAT HAVE THAT INFORMATION.
SO I'D LOVE TO SEE THAT, UH, FROM THE DELEGATE AGENCIES.
NOW, I KNOW THAT IT, IT IS, DOES TAKE SOME, UM, MAYBE EXPENSE ON BEHALF OF THE ORGANIZATIONS TO ACTUALLY CALCULATE THAT.
AND UNFORTUNATELY, NOT ALL OF THEM CAN DO THAT.
BUT IF THERE'S ANY WAY THAT MAYBE, UM, THROUGH OUR, UH, THROUGH OUR OFFICES THAT WE CAN HELP THEM FIGURE OUT OR, OR CALCULATE THAT, UM, THAT WOULD BE REALLY HELPFUL, I THINK, TO KIND OF SEE, UM, AND, AND REALLY PAIR UP THOSE ORGANIZATIONS THAT ARE RECEIVING SOME FUNDING.
DO YOU ALREADY HAVE SOMETHING LIKE THAT WHERE IT JUST HAS EVERYTHING IN ONE SPOT? UM, NOT EXACTLY.
AND SO SOME AGENCIES DO, UM, EVA, YOU KNOW, HAVE DONE EVALUATIONS AND DETERMINE RETURN ON INVESTMENT.
UM, BUT IT'S SOMETHING THAT WE'LL ASK FOR AND WE WILL, UM, ASK THEM TO FIND A WAY TO CALCULATE AND MAYBE PROVIDE SOME ASSISTANCE ON HOW THEY DO THAT.
AND I THINK THAT WOULD BE, UH, UH, VERY HELPFUL FOR, FOR SOME PEOPLE WHO MIGHT, UH, NEED TO UNDERSTAND A LITTLE BIT MORE ABOUT, YOU KNOW, I THINK THAT THAT PRO, THAT PROJECT QUEST DOES A GREAT JOB OF BREAKING THE CYCLE OF, UM, UH, GENERATIONAL POVERTY MM-HMM.
UM, BUT I THINK THAT THERE'S OTHER PROGRAMS THAT DO IT TOO.
AND SO THE WAY THAT WE QUANTIFY IT MIGHT BE A LITTLE BIT DIFFERENT, BECAUSE WITH QUEST, YOU COULD GO FROM SALARIES, AND SO YOU SEE HOW SOMEONE COMES IN MAKING A $12,000 SALARY AFTER TWO YEARS, THEY'RE MAKING ON AVERAGE $42,000.
SO THAT, THAT'S LIFE CHANGING.
BUT I KNOW THAT OTHER PROGRAMS, LIKE MAYBE IT IS HEADSTART MM-HMM.
UH, SO I HAVE ANOTHER QUESTION SIMILARLY RELATED TO THAT.
SOMETHING THAT, THAT WE SHOULD CONSIDER IF WE DON'T ALREADY.
UM, AND AGAIN, I'M, I'M SPEAKING FROM MY FAMILIARITY WITH QUEST, AND I KNOW THAT QUEST WAS APPLYING AN EQUITY LENS BEFORE, UH, ANYBODY TOLD THEM TO DO IT.
AND SO, UM, SPECIFICALLY, I, I HELPED THEM WORK ON A RECRUITMENT STRATEGY FOR THE DIFFERENT COUNCIL, UM, DISTRICTS, AND SPECIFICALLY FOR THOSE COUNCIL DISTRICTS THAT NEEDED THE MOST HELP.
UH, AND SO TO, TO BREAK THAT AGAIN, CYCLE, DO WE HAVE, UH, SOME TRAINING OR DO WE HAVE ANYTHING THAT WE FACILITATE TO OTHER PARTNER AGENCIES THAT REMINDS THEM THAT THE CITY HAS THIS EQUITY LENS IN MIND, AND THAT WE WANT TO SEE WHAT THEY'RE DOING TO, UM, MAKE THEIR SERVICES EQUITABLE ACROSS THE CITY.
AND SO THAT'S BEEN PART OF THE, UM, SO GOING BACKWARDS A LITTLE BIT, THAT HAS BEEN PART OF THE DISCUSSION IN THE, IN OUR LEARNING COLLABORATIVES, UM, DURING THE R F P PROCESS, WE WORK WITH, UM, A LOT OF TIMES THE AREA FOUNDATION TO IDENTIFY SOMEONE TO PROVIDE TRAININGS TO HELP THE AGENCIES WITH THEIR APPLICATION.
UM, WE HAVE NOT DONE A SPECIFIC EQUITY TRAINING, BUT WE CERTAINLY CAN WORK WITH OFFICE OF EQUITY ON, ON IDEAS ON HOW WE COULD DO THAT.
NOW, WE HAD A MEETING WITH THE OFFICE OF EQUITY MM-HMM.
UM, AGAIN, I'M VERY CONSIDERATE ABOUT MANPOWER AS WELL, AND TRYING TO FIGURE OUT WHEN, WHEN WE HAVE ACCESS, UM, TO THESE DELEGATE AGENCIES.
I KNOW THAT THEY MEET OFTEN AS A GROUP.
UH, AND SO ALEX WANTS TO SAY SOMETHING.
I THINK YOU TALK ABOUT QUEST
BECAUSE WE ACTUALLY MEET WITH THE WORKFORCE DELEGATE AGENCIES.
I BELIEVE IT'S ON A MONTHLY BASIS.
UM, AND A COUPLE MONTHS AGO, WE ACTUALLY WALKED 'EM THROUGH THE BUDGET EQUITY TOOL THAT THE DEPARTMENTS COMPLETED SO THEY COULD GET A BETTER UNDERSTANDING OF THE PRIORITIES AND KIND OF THE RIGOR THAT WE'RE GOING THROUGH, UM, IN ANALYZING OUR OWN WORK.
SO THEY'RE, THEY'RE BECOMING MUCH MORE FAMILIAR WITH THAT.
SO AS LONG AS THERE'S SOMETHING IN PLACE, I'M HAPPY.
UM, THE OTHER THING ON THE POLICY DIRECTION, IT SAYS IMPLEMENT ABBREVIATED NON-COMMUNICATION PERIOD.
CAN YOU REMIND ME WHAT THE NON-COMMUNICATION PERIOD IS RIGHT NOW AND WHAT WE'RE PROPOSING? THE, FOR ALL OTHER CONTRACT, UM, PROCUREMENTS, THE NON-COMMUNICATION PERIOD STARTS WHEN THE, UM, R F P IS RELEASED AND IT ENDS WHEN THE ITEM IS POSTED TO, THE RECOMMENDATION IS POSTED TO THE COUNCIL AGENDA FOR APPROVAL.
AND SO IT'S, IT REALLY VARIES WITH EVERY CONTRACT PROCESS.
THIS JUST, THIS IS JUST SUCH A LONG PROCESS THAT, UM, IT, IT WOULD BE SIX OR SEVEN MONTHS OF NON-COMMUNICATION.
SO THE ABBREVIATE, BUT WE DON'T HAVE LIKE A DETERMINED, UM, X AMOUNT OF WEEKS YET, OR A FEW MONTHS, OR WE DON'T HAVE THAT YET.
[02:10:02]
I GUESS IT'S PROCUREMENT HERE.AND WE'RE LOOKING TO ABBREVIATE THAT.
NO, WE'RE ABBREVIATING THIS SIX MONTH, I'M SORRY, TO TWO MONTHS.
AND SO I JUST WANTED TO CLARIFY WHAT MM-HMM.
OR IF THERE WAS, UM, ANY REASON THAT IT, THAT IT WAS, UH, OR IF IT WAS GONNA GO DOWN FOUR OR TWO.
AND THEN, UM, I ALSO WANTED TO ASK ABOUT THE, UM, OUTREACH EFFORTS MM-HMM.
AND SO I KNOW THAT A LOT OF AGENCIES WOULD WANT TO PARTICIPATE, UM, AND DELEGATE, UH, FUNDING.
AND WE'RE, I'M, I'M HOPING THAT WE GO AND WE EDUCATE, LIKE THROUGH THE NON-PROFIT COUNCIL.
OR WE SAY THERE'S OPPORTUNITIES AVAILABLE FOR MAYBE NON-PROFITS THAT HAVE NEVER HAVE DONE BUSINESS WITH THE CITY.
WE WILL, UM, UH, BE ON THE AGENDA FOR A NONPROFIT COUNCIL MEETING AND SPEAK, AND THEN ALSO WE'LL ASK THE NONPROFIT COUNCIL TO PUSH THE NOTICE OUT TO ALL OF THEIR AGENCIES.
AND THEN MY FINAL QUESTION, AND I DON'T KNOW IF YOU ALL DO THIS, UM, BUT I HAVEN'T SEEN IT.
SO IS THERE A PLAN FOR DELEGATE AGENCIES THAT HAVE BEEN, UH, DEPENDING ON SOME FUNDING, IS THERE A PLAN WHERE THEY SHOW US HOW THEY CAN BECOME SUSTAINABLE OVER A PERIOD OF TIME? DO THEY, DO WE HELP THEM CREATE SOME SORT OF SELF-SUSTAINING, UH, PLAN EVENTUALLY? MM-HMM.
UM, BUT, BUT WE DO ASK THAT THEY'RE LOOKING AT THAT.
SO, AND THEN WE ALSO HAVE A MATCH REQUIREMENT, SO NO AGENCY CAN HAVE MORE THAN 50% OF THEIR BUDGET FROM, UH, THE CITY.
AND SO THEY'RE NOT A HUNDRED PERCENT DEPENDENT.
AND THEN TO THAT POINT, I KNOW THAT THEY SUBMIT QUARTERLY REPORTS ON, ON THE ITEMS THAT THEY'RE DOING.
AND, UM, ARE WE LOOKING MORE AT THE, UM, THE FISCAL MANAGEMENT COMPONENT RATHER THAN THEIR DAY TO DAY OPERATIONS? BECAUSE I, I WOULD HOPE THAT WE'RE NOT TELLING THEM HOW TO DO THEIR JOBS, RIGHT.
BUT ARE WE LOOKING MORE FROM THE, MAKING SURE THAT THEY'RE RESPONSIBLE IN THEIR, IN THE INVESTMENT THAT WE'RE MAKING IN THEM? WE LOOK AT BOTH FISCAL AND PROGRAM PERFORMANCE.
AND SO THEY HAVE WHAT WE CALL A SCORECARD, A BALANCED SCORECARD.
WE NEGOTIATE THE BEGINNING OF A CONTRACT, AND THEY, UM, HAVE A SET OF PERFORMANCE MEASURES THAT THEY PROVIDE TO US.
WE VALIDATE THOSE, UM, WE MONITOR THOSE, BUT WE'RE NOT INVOLVED IN THEIR DAY-TO-DAY OPERATIONS.
WE DON'T TELL THEM WHO TO HIRE AND HOW TO DO THE WORK.
THAT'S ALL BEEN DESCRIBED TO US IN THE R F P AND IS PART OF THE EVALUATION OF THE R F P.
AND IS THIS SCORECARD THE SAME FOR EVERYONE? IT'S DIFFERENT MEASURES, BUT IT'S THE SAME FORMAT, THE SAME PROCESS.
AND WE, WE RECEIVE THOSE MONTHLYS AND MONTHLY AND LOOK AT THEM, UM, DESK REVIEWS, AND THEN WE DO SITE VISITS, AND THEN WE ROLL THAT UP QUARTERLY FOR YOU ALL.
AND THEN, SO, SO WE'RE PRESENTED, PRESENTED THAT INFORMATION, I'M ASSUMING THROUGH A COUNCIL COMMITTEE OF SOME SORT.
SO IF IT'S WORKFORCE DEVELOPMENT, THEN, UH, COUNCIL
SO YOU GET HARD COPIES OF THOSE, THE, WHAT WE CALL OUR, UM, PERFORMANCE SHEETS FOR EACH AGENCY.
BUT WE, WE HAVEN'T DONE PRESENTATIONS TO COMMITTEES.
I, I HAVEN'T SEEN, SO, UNLESS I MISS SOMETHING, BUT I'D LOVE TO JUST KIND OF LEARN A LITTLE BIT MORE OF HOW THAT WORKS.
JUST SO THAT I CAN LOOK AT IT FROM, FROM THE POLICY MAKING PERSPECTIVES.
BRIDGER SAID, WE'LL SEND THOSE OUT AGAIN.
AND, UM, THEN WE CAN SPEND TIME IF YOU WANT.
COUNCIL MEMBER ROCHA GARCIA, COUNCIL MEMBER COURAGE.
UM, ONE OF THE THINGS I THINK I SHARE A CONCERN ABOUT THAT YOU'VE HEARD EXPRESSED FROM OTHER, UH, COUNCIL MEMBERS IS, UH, SEEING THOSE METRICS INCORPORATED INTO THE REASSESSMENT OF THESE AGENCIES.
UH, IT SHOULD BE, I WOULD PRESUME, PART OF, UH, HOW THEY COULD EARN THEIR POINTS.
UH, WE ALWAYS USE THE TERM WHEN WE PUT TOGETHER, UH, AN R F P AND WE EVALUATED, UH, EXPERIENCE, WELL, EXPERIENCE IS ONE THING, BUT MEETING SPECIFIC METRICS.
'CAUSE THEY'VE DONE SOMETHING FOR 10 YEARS MM-HMM.
I, I'VE LOOKED AT THE REPORT THAT YOU SENT RECENTLY, AND I SAW THAT THERE WERE SEVERAL AGENCIES THAT FELL A BIT SHORT OF OUR EXPECTATIONS THROUGH THIS PART OF
[02:15:01]
THE YEAR.UM, IT DOESN'T MEAN THEY WEREN'T TRYING, IT DOESN'T MEAN THEY AREN'T GOOD AGENCIES.
IT DOESN'T MEAN THAT THEY MAY NOT GET FUNDED AGAIN.
HOWEVER, IF WE FIND THAT THERE ARE A LOT OF OTHER NEW AGENCIES ASKING FOR FUNDING, THEN I THINK IT'S INCUMBENT UPON US TO MEASURE THE SUCCESS OF THOSE AGENCIES WHO SAID TO US, WE CAN MEET THOSE METRICS MM-HMM.
AND WHEN THEY DON'T, AND A NEW AGENCY COMES ALONG THAT MAY BE ABLE TO MEET SOME OF THE ADDITIONAL NEEDS WE'RE TALKING ABOUT, THEN I THINK, YOU KNOW, THAT NEEDS TO GO INTO THE EVALUATION PROCESS.
AND I, I AGREE WITH SOME OF THE NEW RESEARCH THAT WE'RE HEARING, UH, ON POVERTY, OUR NEW, UH, EMPHASIS ON HOUSING AND EMPHASIS ON DOMESTIC VIOLENCE.
I THINK THAT THOSE NEED TO PAY, UH, PLAY A GREATER ROLE IN OUR DETERMINATION AS TO, UH, WHICH AGENCIES WE WANT TO CONTINUE OUR RELATIONSHIP WITH.
SO I HOPE WE'LL REALLY HAVE A GOOD UNDERSTANDING THAT ALL OF THAT WILL BE INTEGRATED INTO THE PROCESS THAT YOU GO FORWARD WITH.
AND SO THE R F P DOES INCLUDE, UM, POINTS FOR PAST EXPERIENCE, PERFORMANCE, UM, AND, AND WE LOOK AT THAT AS WELL.
AND SO THE SCORING SHOULD REFLECT, UM, THEIR PAST PERFORMANCE, THEIR PAST WORK, DOING SIMILAR, UM, PROJECTS, AND EVEN AGENCIES WHO HAVE NEVER BEEN FUNDED.
WE ASK THEM TO PROVIDE PERFORMANCE REPORTS FROM FUNDERS THAT THEY HAVE, HAVE BEEN WORKING WITH PRIOR.
SO THAT'S, YOU KNOW, THAT'LL, THAT GIVES US AN IDEA OF HOW THEY'VE DONE IN THE PAST.
UM, WE, WE HAVE INFORMATION ON THE AGENCIES WE FUND, AND THAT ALL GOES INTO THE MIX AND, AND AS PART OF THE SCORING AND AS PART OF OUR RECOMMENDATION, AND WE'LL PUT TOGETHER JUSTIFICATIONS FOR EACH OF OUR RECOMMENDATIONS THAT INCLUDE THAT INFORMATION.
AND ONE OTHER COMMENT I'LL MAKE, AND IT WAS BROUGHT UP, I THINK BY COUNCILWOMAN SANDOVAL, YOU KNOW, IF WE KEEP SAYING WE'RE ONLY GONNA PROVIDE BASICALLY THE SAME FINANCE SOURCES YEAR IN AND YEAR OUT, UH, IT, IT PUTS A, A CONTINUING BURDEN ON A LOT OF THESE AGENCIES BECAUSE THEY TRY TO EXPAND THEIR SERVICES MANY TIMES TO MEET THE GOALS THAT WE SET FOR THEM.
UH, AND WHEN IT COMES TO PAYING STAFF, YOU KNOW, I THINK THAT IF WE LOOKED AT WHAT WE'RE TALKING ABOUT RIGHT NOW, WHICH IS 24 POINT SOMETHING MILLION, UH, 400,000 ADDITIONAL IS, IT'S LIKE 1.7% INCREASE OVER, WHAT, ABOUT 2%.
WE OFFERED THEM, MAYBE WE OUGHT TO CONSIDER SOMETHING LIKE INCREASING OUR, OUR FUNDING BY A COST OF LIVING FIGURE, OR MAYBE WE WANNA SAY 3%.
AND, UH, YOU KNOW, 3% OF 24 MILLION WOULD BE $750,000.
UH, AND, YOU KNOW, I THINK WE NEED TO LOOK AT IT A LITTLE BIT MORE OVER TWO YEARS.
AND THAT'S A MILLION AND A HALF DOLLARS.
I DON'T THINK THAT'S MORE THAN WE MIGHT BE ABLE TO FIND IN OUR BUDGET OVER A TWO YEAR PERIOD.
BUT I REALIZE THERE'S A LOT OF OTHER PRIORITIES, BUT I THINK IT SHOULD BE BROUGHT UP AS A POINT OF DISCUSSION IN A BUDGET SESSION.
COUNCIL MEMBER PERRY, MELODY, JUST A COUPLE FOLLOW UP QUESTIONS.
UH, UH, HOW MANY PROPOSALS DID WE GET LAST TIME? PROBABLY ABOUT 120.
AND, AND FROM MAYBE ABOUT A HUNDRED AGENCIES.
SO A LOT OF AGENCIES WILL SUBMIT MULTIPLE, YEAH.
AND HOW MANY DID WE ACTUALLY FUND? 64 AGENCIES AND 92 PROJECTS.
SO ABOUT ROUGHLY 40, 40 AGENCIES DIDN'T GET ANY SUPPORT? YES.
YOU KNOW, I, I KIND OF FLOATED THIS IDEA SEVERAL YEARS AGO ABOUT TAKING A LOOK AT THE OVERALL PROGRAM, AND I ACTUALLY TALKED ABOUT IT AT THE NONPROFIT COUNCIL TODAY MM-HMM.
I SAID, HOW ABOUT IF WE TAKE A LOOK AT THIS OVERALL PROGRAM, YOU TAKE A LOOK AT THE, THE AMOUNT OF MONEY THAT WE'VE FUNDED AND SIGN A CONTRACT TO THOSE AGENCIES, WHETHER IT'S FIVE YEARS OR 10 YEARS, BUT OVER THAT FIVE OR 10 YEARS, WHATEVER IT IS, THAT THAT AMOUNT GIVEN TO THEM EVERY YEAR IS DECREMENTED.
IN OTHER WORDS, THAT AMOUNT OF MONEY COMES DOWN.
YOU TAKE THOSE SAVINGS AND YOU OPEN THAT UP TO ALL OF THOSE AGENCIES THAT DIDN'T GET AN AWARD TO POSSIBLY, YOU KNOW, TAKE ANOTHER BITE AT THE APPLE SO THAT WE CAN KIND OF LIKE AN INCUBATOR PROGRAM.
YOU KNOW, THERE'S A LOT OF GOOD
[02:20:01]
AGENCIES OUT THERE THAT DON'T GET SUPPORT.IT KIND OF TAKES A LOT OF THE POLITICS OUT OF IT, BECAUSE ONCE THEY GET AWARDED, THEY KNOW THEY, THEY'LL GET SO MUCH EVERY YEAR, BUT A LITTLE BIT LESS EACH YEAR UNTIL IT'S GONE.
BUT WE CAN THEN TAKE THOSE SAVINGS AND TRY TO GET OUT TO THOSE NEW AGENCIES, AND THEN AFTER THEIR CONTRACT IS DONE, THEY CAN REAPPLY AGAIN.
UH, IT MAKES IT, I, I THINK IT MAKES AN AGENCY STRONGER BECAUSE THEY HAVE TO LIVE WITHIN THEIR MEANS OR GO OUT AND FIND THAT ADDITIONAL GRANT MONEY, ADDITIONAL RESOURCES TO MAKE UP THAT DIFFERENCE.
YOU KNOW, WE'RE, WE'RE LIMITED HERE IN SAN ANTONIO BECAUSE WE DON'T HAVE A LOT OF FORTUNE 500 COMPANIES, SO IT MAKES IT TOUGH.
I WAS A PRESIDENT OF A NONPROFIT, AND EVERY YEAR I HAD TO GO BEAT THE BUSHES TO FIND ABOUT $40,000 A YEAR TO EXECUTE THE PROGRAM THAT WE WERE DOING.
SO I KNOW WHAT IT TAKES TO GO OUT LOOKING FOR RESOURCES, BUT IT CAN BE DONE.
SO I WANT TO PUT THAT ON THE TABLE AGAIN AND TALK WITH Y'ALL ABOUT THAT.
AND I'D LIKE TO, I'D LIKE FOLKS TO AT LEAST TAKE, TAKE THAT OR CONSIDER THAT AS, IS THAT SOMETHING WE SHOULD MOVE IN THE DIRECTION OF? LIKE I SAID, AT THE NONPROFIT COUNCIL, THERE WASN'T, PEOPLE WEREN'T JUMPING UP AND DOWN SCREAMING BECAUSE THEY SAW THE VALUE IN MAKING MORE FUNDS AVAILABLE FOR NEW AGENCIES, NEW NON-PROFITS OUT THERE.
SO I, I, I'D REALLY LIKE SOMEBODY TO TAKE A CLOSER LOOK AT THAT AND, YOU KNOW, IF IT DOESN'T WORK, IT DOESN'T WORK, OR IF IT'S, IF IT'S AN IDEA, SOMETHING THAT WE COULD IN SAN SOME SHAPE, FORM, OR FASHION MM-HMM.
I, I, I WOULD REALLY WELCOME THAT.
AND WE HAVE LOOKED AT THAT BEFORE AND, AND WE HAVE PUT OPTIONS OUT THERE FOR COUNCIL CONSIDERATION.
IT HASN'T BEEN IMPLEMENTED, BUT WE CAN, UM, RE-LOOK AT THAT.
I'D SURE LIKE TO PUT IT BACK OUT THERE AGAIN FOR EVERYBODY TO TAKE A LOOK AT, TAKE POT SHOTS AT OR SAY, HEY, YEAH, THAT LOOKS LIKE SOMETHING THAT WE OUGHT TO TRY ON A TRIAL BASIS, OR WHATEVER YOU WANT TO CALL IT MM-HMM.
SO IT, IT WOULD BE GREAT TO PUT THAT BACK OUT ON THE TABLE AGAIN.
SINCE WE'RE IN THIS NEW, NEW CYCLE OF, UH, COMPETITION.
AND I DID HEAR SOMETHING ELSE AT THE MEETING THIS MORNING THAT, UM, THERE WERE SOME COMMENTS ABOUT THEY THINK THAT THEY CAN PROVIDE SOME OF THE SERVICES THAT THE CITY IS PERFORMING BETTER AND CHEAPER THAN THE CITY IS CHARGING OR BUDGETING FOR.
AND I WOULD REALLY LIKE TO KNOW WHAT AGENCIES ARE OUT THERE THAT COULD POSSIBLY DO A BETTER JOB THAN CITY STAFF.
I, I THINK IT'S HEALTHY TO TAKE A LOOK AT MM-HMM.
WHO CAN PERFORM THOSE SERVICES BETTER AND CHEAPER AND EVEN GET A BETTER RESULT.
YOU KNOW, IS IT IN-HOUSE OR IS IT CONTRACTED WITH A NON-PROFIT? SO I'D REALLY LIKE TO GET SOME FEEDBACK ON THAT.
ALSO, THEY HAD SOME SPECIFIC, SOME SPECIFIC AGENCIES AND, UH, OPPORTUNITIES THAT THEY THOUGHT THAT THEY COULD DO A BETTER JOB AND PROVIDE MORE SERVICES FOR THE SAME AMOUNT OF MONEY OR LESS.
UM, YOU KNOW, GENERALLY WE CONTRACT OUT WORK THAT WE DON'T FEEL LIKE WE HAVE THE EXPERTISE TO DO.
IN FACT, I THINK 70% OF THE HUMAN SERVICES BUDGET IS CONTRACTED TO, UM, COMMUNITY AGENCIES AND SCHOOL DISTRICTS.
AND, UM, SO THAT IS NOT AN UNUSUAL MODEL FOR US.
SO, WELL, I, I, I'D LIKE TO TAKE ANOTHER LOOK AT THAT AND SEE IF THERE'S ANYTHING ELSE OUT THERE THAT WE NEED TO BE, UH, EVALUATING.
COUNCILMAN, WE'LL FOLLOW UP ON THAT.
I'M, I'M INTERESTED IN, IN KNOWING WHAT OTHER OPTIONS MAY BE OUT THERE AS WELL, SO WE'LL, WE'LL MAKE SURE WE FOLLOW UP WITH THAT.
AND I, I WOULD, I WOULD SAY THE NONPROFIT COUNCIL WOULD BE A GREAT, GREAT PLACE TO START AT ON WHAT THEY WOULD LIKE TO SEE.
UM, THE ONLY LAST COMMENT, JUST LOOKING AT THE TIMELINE HERE, Y'ALL HAVE HEARD A LOT OF COMMENTS ABOUT THE, YOU KNOW, THE PROPOSAL OUT THERE RIGHT NOW, BUT WE'RE SHOWING, UM, MARCH 15TH AS THE, UH, RELEASE FOR THE R F P.
IS THAT FLEXIBLE OR IS THAT A HARD DATE BECAUSE COMING BACK AND MAKING ADJUSTMENTS OR CHANGES AND THEN COMING BACK TO THE COUNCIL FOR THEIR, UM, APPROVAL? UM, I, I'M HAVING A HARD TIME SEEING THAT WE CAN GET THIS OUT ON THE STREET BY THE 15TH OF MARCH.
IT'S, IT'S SOMEWHAT FLEXIBLE AS,
[02:25:01]
UM, ERIC BROUGHT UP.WE DO HAVE TO HAVE THE SOLICITATION OUT FOR SIX WEEKS BECAUSE IT IS A HIGH PROFILE AND WE WANNA GIVE THE AGENCIES PLENTY OF TIME.
AND THEN THE, UH, EVALUATION OF THAT MANY PROPOSALS IS A, A LONG PROCESS.
SO, UH, BUT WE'LL LOOK AT, YOU KNOW, HOW, HOW LONG WE CAN STRETCH THAT OUT AND WE'LL MAKE SURE THAT WE, WE COVER ALL THE BASES.
UM, I, I THINK TO, LET'S DON'T RUSH OUT TO GET A PROPO OR AN R F P OUT THERE THAT WE STILL HAVE GAPS IN.
COUNCIL MEMBER PERRY AND I, I DON'T REALLY HAVE ANY QUESTIONS.
MELODY, I, I DID WANT TO COMPLIMENT YOU THOUGH, UM, OBSERVING YOUR WORK OVER THE LAST, UM, SIX OR SEVEN YEARS YOU HAVE, AND YOUR DEPARTMENT HAS BEEN THE RECEIVER OF MORE WILD IDEAS FROM THE CITY COUNCIL THAN I THINK ANY OTHER DEPARTMENT IN THE CITY.
AND, AND, AND I'M SURPRISED YOU DON'T HAVE WHIPLASH BECAUSE THAT ON ONE YEAR WE WANT TO GO THIS DIRECTION, THE NEXT YEAR WE'RE GOING THE OTHER DIRECTION, BUT SOMEHOW YOU'VE MADE IT ALL WORK.
ONE THING I I DO THINK HAS BEEN CONSISTENT ACROSS THOSE YEARS THOUGH, AND I I DO WANT TO COMPLIMENT THE ENTIRE STAFF ON THIS AS WELL, IS I THINK YOU WERE A LITTLE BIT AHEAD OF A CURVE, UH, THAT WE'VE ADOPTED HERE IN TERMS OF EQUITY AND THE PROCESS OF CONSOLIDATING THE FUNDING TOWARDS SPECIFIC OUTCOMES, SPECIFIC, UH, SOCIAL SERVICES THAT WE'RE TRYING TO ADDRESS, UH, IN THE CITY.
AND I, I SEE THAT EVOLUTION HAPPENING AGAIN THIS YEAR.
SO I THINK IT'S, IT'S WELL RECEIVED.
UM, I, AND I DO WANT TO JUST LEVEL SET BECAUSE THIS IS, YOU KNOW, WE ALL GO TO TOWN HALLS AND NEIGHBORHOOD ASSOCIATION MEETINGS, AND EVERYONE HAS QUESTIONS ABOUT A SPECIFIC AGENCY OR, UH, YOU KNOW, A SPECIFIC SERVICE THAT WE'RE FUNDING.
THE REASON WHY WE'RE FUNDING DELEGATE AGENCIES IS THAT THERE ARE FOLKS OUT THERE, THERE ARE ORGANIZATIONS OUT THERE THAT CAN DO SOMETHING THAT WE NEED TO HAVE DONE IN A CHEAPER, BETTER, MORE EFFECTIVE WAY.
AND SO WE DELEGATE THAT RESPONSIBILITY TO THESE AGENCIES AND THEY PERFORM QUITE WELL.
SO I'M INTERESTED TOO, IF THERE'S SOMEBODY, UH, OR AN ORGANIZATION THAT CAN HELP US TO ACHIEVE SOME OF OUR GOALS IN A MORE EFFECTIVE WAY.
WE DO WANT TO TALK TO THEM, BUT THAT ALSO MEANS THAT THAT BUDGET'S GONNA GROW, HAS TO, UH, I WOULD LOVE TO LIVE IN A WORLD WHERE, UH, THE NEED GETS SMALLER EVERY YEAR, BUT WE ACTUALLY, WE KNOW THAT, THAT THE OPPOSITE IS TRUE.
SO I'M GLAD TO SEE THAT WE'RE PUTTING A LITTLE BIT MORE EMPHASIS IN IN THE DEPARTMENT THIS YEAR.
UM, AND, AND IN A COUPLE OF INSTANCES, SOME FIXED LINES.
UM, I DID WANT TO JUST LET YOU KNOW THOUGH, MY THOUGHTS ON THE R F I, UH, AGREE WITH, UH, COUNCIL MEMBER, UH, GONZALEZ, UH, AND OTHERS.
UM, THE, THE DIRECTION FROM THE GOVERNANCE COMMITTEE WAS TO EXPLORE, SO WE'RE OKAY WITH THE R F I, UH, BUT THERE WAS NOT A CLEAR DIRECTION IN TERMS OF ARE WE GOING TO ADOPT AN OUTSIDE AGENCY TAKING OVER A CONSOLIDATED FUNDING PROCESS THAT THAT QUESTION IS YET TO BE ANSWERED.
WE DO WANT KNOW WHAT YOUR RECOMMENDATION IS WHEN YOU GET MORE INFORMATION.
UH, BUT, BUT LIKE MANY OTHERS, I'M, I'M A LITTLE WARY OF THAT APPROACH.
IT'S NOT WORTH, UH, I MEAN IT IS WORTH EXPLORING, BUT THAT'S A QUESTION FOR US TO ALL, UH, GRAPPLE WITH WHEN WE GET THE INFORMATION WE NEED.
LOOKING FORWARD TO GETTING TO PUT THIS ON THE STREET.
UH, DO ALSO AGREE WITH THE ABBREVIATED BLACKOUT SO WE CAN LEARN MORE ABOUT WHO WE'RE FUNDING.
UM, THANK YOU VERY MUCH, UH, FOR THE PRESENTATION.
UM, THAT IS, THOSE ARE THE TWO ITEMS THAT WE HAVE ON OUR AGENDA FOR, UH, B SESSION.
[Executive Session]
A VERY SHORT, UH, EXECUTIVE SESSION.SO THE TIME IS NOW 4:38 PM ON THIS FEBRUARY 12TH, 2020.
THE CITY COUNCIL WILL BEGIN ITS EXECUTIVE SESSION, UM, AND SUBJECT MATTER, IS THIS THE RIGHT ONE.
CITY COUNCIL WILL CONVENE AN EXECUTIVE SESSION TO DELIBERATE ON, UH, THE FOLLOWING ITEMS, ECONOMIC DEVELOPMENT NEGOTIATIONS PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 0.087, ECONOMIC DEVELOPMENT, THE PURCHASE EXCHANGE LEASE OR VALUE OF REAL PROPERTY PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 0.072 REAL PROPERTY LEGAL ISSUES RELATED TO COLLECTIVE BARGAINING PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 0.071.
CONSULTATION WITH ATTORNEY AND LEGAL ISSUES RELATED TO LITIGATION INVOLVING THE CITY PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 0.071.
OH, UH, COUNSEL, UH, IF, IF Y'ALL COULD COME BACK HERE FOR A MINUTE, I DO HAVE AN ANNOUNCEMENT TO MAKE SPECIAL.
SO IT IS OUR ESTEEMED DISTRICT EIGHT CITY COUNCIL MEMBER'S BIRTHDAY TODAY.
UM, AS WELL AS WE MISSED, WE ALSO MISSED OUR CITY MANAGER'S BIRTHDAY ON FEBRUARY 7TH.
SO, UH, FOR BOTH OF YOU, WE'RE GONNA SING.
[02:30:01]
TO YOU.ERIC AND PL HAPPY BIRTHDAY TO CARROT CAKE IN THE BACK.