[00:00:01]
WELCOME TO AUDIT AND ACCOUNTABILITY COUNCIL COMMITTEE MEETING.
WE'LL START THE MEETING NOW AT 10 0 3.
I'LL TAKE THE ROLE CHAIRMAN, COURAGE COUNCIL MEMBER TREVINO HERE.
COUNCIL MEMBER ROCHA GARCIA HERE.
UM, I UNDERSTAND THAT, UH, CITIZEN REPRESENTATIVE TREVINO IS ON HER WAY AND SHOULD BE HERE SHORTLY, BUT WE DO HAVE A QUORUM, UH, WELCOME EVERYBODY TO THE AUDIT AND ACCOUNTABILITY COMMITTEE MEETING OF, UH, THE 18TH OF FEBRUARY.
SO WE'RE GONNA GO AHEAD AND BEGIN THE MEETING TODAY WITH APPROVAL OF THE MINUTES
[1. 20-1956 Approval of the minutes from the Audit and Accountability Committee meeting on January 21, 2020]
OF THE AUDIT ACCOUNTABILITY COMMITTEE FROM JANUARY OF 2020.AND I WOULD, UH, WELCOME A MOTION TO APPROVE THOSE MINUTES.
A MOTION'S BEEN MADE AND SECONDED TO APPROVE THE MINUTES FROM JANUARY 21ST.
[Public Comment]
HAVE SOME CITIZENS WHO HAVE SIGNED UP TO BE HEARD, I BELIEVE.AND, UH, HOW MANY DO WE HAVE ON THAT? TWO.
AND SO, UH, LET'S GO AHEAD AND, AND HAVE THOSE, I THINK.
MR. MITCHELL IS FIRST GOOD MORNING CHAIRMAN, COURAGE AND COUNCIL AND, UH, COMMITTEE MEMBERS.
OUR ADVOCACY FOR AN INDEPENDENT AUDIT OF THE VISTA RIDGE PROJECT HAS ANIMATED EARLIER CONTACTS WITH YOU.
WE CARRIED THAT MESSAGE TO THE SASS BOARD OF TRUSTEES AT THEIR MEETING A WEEK AGO, FEBRUARY 11TH, ADDRESSING THE BOARD.
I REFERRED TO ORDINANCE NUMBER 7 5 6 8 6, SIGNED IN 1992 BY THEN MAYOR NELSON WOLF, BY WHICH CITY COUNCIL ESTABLISHED SASS AT ITEM H, WE LEARNED THE CITY ATTORNEY SHALL BE THE CHIEF LEGAL ADVISOR OF THE SAS BOARD OF TRUSTEES.
I TOLD THE BOARD MR. SEGOVIA WAS EXPOSED TO ORDINANCE NUMBER 7 5 6 8 6 AT THE NOVEMBER 19TH AUDIT AND ACCOUNTABILITY COMMITTEE MEETING.
BUT HE HAS NEVER INDICATED WHETHER HE CONSIDERED THE ORDINANCE TO BE BINDING ON SAWS.
NO RESPONSE FOR THE PAST THREE MONTHS FOLLOWING THE SAWS MEETING, I DELIVERED TO CHAIRMAN COURAGES OFFICE, MY FEBRUARY 12TH LETTER THAT CONTINUES THIS THEME.
PERHAPS COUNCILMAN COURAGE HAS SHARED THAT LETTER WITH YOU.
SHOULD NOT THE CITY ATTORNEY BE A CENTRAL PLAYER IN YOUR COMMITTEE'S WORK TO MAKE SAWS ACCOUNTABLE.
COUNCIL HAS FAILED TO DIRECT THE CITY'S UNELECTED OFFICIALS, INCLUDING THE CITY ATTORNEY AND CITY MANAGER, THEREBY NEGLECTING CONTROL OF ITS PUBLIC AGENCY SAW US.
IF OUR ELECTED COUNCIL DOES NOT MANAGE OSA'S UNELECTED AGENTS, WHO DOES WHAT'S GOING ON HERE.
POLITICS IS ABOUT THE ACQUISITION AND EXERCISE OF POWER.
A DYNAMIC REVEALED BY THE CSOSA ORGANIZATION CHART WITH KEY PLAYERS HIGHLIGHTED THAT YOU HAVE ACCESS TO HERE AT NUMBER ONE.
NOTE THAT CITY ATTORNEY DOES NOT REPORT TO CITY COUNCIL OR TO YOU, BUT TO THE CITY MANAGER AT NUMBER TWO, CITY MANAGER E ERIC WALCH REPORTS TO A QUOTE, MAYOR AND CITY COUNCIL, UNQUOTE, A BOX THAT REALLY IMPLIES TWO BOXES.
THE MAYOR AT THE TOP TO WHOM THE CITY MANAGER REPORTS, AND THE COUNCIL AT THE BOTTOM SUBORDINATE TO MAYOR ORAL POWER.
HOW ELSE WOULD ONE ILLUSTRATE THE CITY MANAGER'S TACIT SUPPORT OF THE MAYOR'S PURSUIT OF THE EDWARDS AQUIFER PROTECTION PROGRAM? MONIES INDIRECT CONSULTATION WITH SAS GENERAL MANAGER, PUENTE AND SASS SENIOR STAFF IS THE MAYOR SETTING UP CITY COUNCIL FOR AN AQUIFER PROTECTION SACRIFICE.
LETTER TO CHAIRMAN, COURAGE REFERS TO CITY C F O AND PUBLIC UTILITY SUPERVISOR BEN GOEL, ANOTHER CITY MANAGER DIRECT REPORT WHO LIGHTED DR.
ROCHA GARCIA AT THE OCTOBER 31ST, 2019 SPECIAL COUNCIL MEETING BY GLOSSING OVER HER CHARACTERIZATION TO THE FOUR YEAR INCREASE IN SAS BILLS.
ENCOURAGE WHAT IMPARTIAL RESOURCE IS AVAILABLE TO HELP YOU EXAMINE THE LEGAL ASPECTS OF ESTABLISHED CITY ORDINANCES TIME PLEASE.
WHAT IMPARTIAL RESOURCE IS AVAILABLE TO HELP YOU EXAMINE THE LEGAL ASPECTS OF ESTABLISHED CITY ORDINANCES? THANK YOU, MA'AM.
[00:05:18]
HELLO CHAIRMAN.COURAGE AND OTHER COUNCIL AND COMMITTEE MEMBERS.
I FIND MYSELF WONDERING, WHAT DOES YOUR, EXCUSE ME.
COULD YOU IDENTIFY YOURSELF? THE RECORD? OH, HELLO.
I'M A PRESIDENT OF DISTRICT ONE AND I'M TALKING TO MY COUNCILMAN RIGHT NOW.
I FIND MYSELF WONDERING, WHAT DOES YOUR COMMITTEE DO? IT APPEARS THAT YOU LISTEN ATTENTIVELY TO PRESENTATIONS FROM VARIOUS CITY STAFF REGARDING CITY CONTRACTS OF COMPARATIVELY MINOR COST AND CONSEQUENCE.
ASK POINTED QUESTIONS ABOUT POSSIBLE ETHICAL INFRACTIONS AND SOMETIMES FERRET OUT A POORLY CONCEIVED PROJECT.
UNPREPARED PROJECT MANAGERS MAY GET SENT BACK TO THEIR DRAWING BOARDS TO TRY AGAIN ANOTHER DAY.
SUCCESSFUL PRESENTATIONS RESULT IN POSTINGS TO THE CITY COUNCIL CONSENT AGENDA.
PERHAPS YOU FEEL IT ISN'T FAIR FOR ME TO KEEP ASKING THE AUDIT AND ACCOUNTABILITY COMMITTEE TO REVIEW THE $3.4 BILLION VISTA RIDGE PROJECT, BECAUSE NONE OF YOU WERE EVEN ON THE COUNCIL IN 2014.
PUTTING THAT ASIDE FOR THE MOMENT, I DO BELIEVE IT IS FAIR TO ASK ABOUT ANOTHER MULTI-BILLION DOLLAR PROJECT, WHICH IS KICKING AROUND THE TOWN.
WHY ISN'T YOUR COMMITTEE LOOKING AT THE PROPOSED TRADE OFF OF AQUIFER PROTECTION RELATED SALES TAXES FOR BENEFIT OF ROAD BUILDING AND ENHANCED PUBLIC TRANSIT? SAW AS GENERAL MANAGER PUENTE REFERRED TO A CITY COUNCIL MEETING ON WEDNESDAY OF THIS WEEK.
SO I CLICKED AROUND ONAR AND FOUND A CITY STAFF PREPARED SUMMARY OF THE CONNECT SA PROJECT TAGGED ONTO THE COUNCIL B SESSION AGENDA.
I COMPARE THIS TO AN ARTICLE BY SANFORD KNOWLEDGE IN THE CURRENT THIS WEEK, AND I ALSO REFERRED TO AN ARTICLE IN THE BUSINESS SECTION OF YESTERDAY'S EXPRESS NEWS THAT REVEALED THE SAME PR FIRM, WHICH HANDLED THE VISTA RIDGE PROJECT IN 2014 IS NOW RETAINED TO PUBLICIZE THE PUBLIC TRANSIT COMPONENT OF THE CONNECT SA PLAN.
NOW, I'M NOT A MATH OR POLICY WHIZ, BUT BETWEEN THESE THREE SOURCES, I FOUND A NUMBER OF ITEMS WHICH MIGHT BE OF CONCERN TO THE AUDIT AND ACCOUNTABILITY COMMITTEE, IF NOT THE ENTIRE CITY COUNCIL, FOR EXAMPLE, CITY STAFF SUMMARY ON LEGISLATOR SAYS, INITIAL INVESTMENT IS PROJECTED TO COST $1.36 BILLION.
SANFORD NOLAN ASSERTS THAT THE TOTAL PROJECT COST IS $2.7 BILLION, APPROXIMATELY TWICE THE FIGURE POSTED BY STAFF FUNDING STRATEGIES INDICATE AN UNDEN DENOMINATED COMBINATION OF SALES TAX, REDIRECTIONS, GENERAL OBLIGATION BONDS, COUNTY AND FEDERAL GRANTS, AND OF COURSE CONTRIBUTIONS FROM THE TEXAS DEPARTMENT OF TRANSPORTATION, WHICH IS SAID TO BE CHIPPING IN A FEW BILL BILLION DOLLARS TO CONNECT SA.
THERE IS NO MENTION OF HOW MANY YEARS THE SALES TAXES WOULD NEED TO BE, IN EFFECT, A SIGNIFICANT OMISSION.
UM, I'VE GOT A HANDOUT WHICH HAS THE REST OF MY PRESENTATION AND ALSO HAS AN INVITATION TO EVENT, AN EVENT THIS COMING SUNDAY, WHICH I HOPE THE COUNCIL MEMBERS WILL CONSIDER ATTENDING.
OKAY, NOW WE WILL GO AHEAD AND PROCEED TO OUR AGENDA.
[CONSENT AGENDA]
CONSENT AGENDA, UH, AND THAT INCLUDES, UH, APPROXIMATELY SEVEN ITEMS. ITEMS 2, 3, 4, AND FIVE ARE PRES SOLICITATION, HIGH PROFILE AND SEND AGENDA ITEMS. ITEM SIX, SEVEN, AND EIGHT ARE INTERNAL AUDIT ITEMS. I'D LIKE TO ASK IF THERE ARE ANY COUNCIL MEMBERS THAT WOULD LIKE TO, UH, PULL ANY OF THE CONSENT AGENDA ITEMS FOR INDIVIDUAL CONSIDERATION.AGAIN, NO ONE WANTING TO PULL ANY OF THOSE, UH, CONSENT AGENDA ITEMS. I ASSUME WE'VE ALL HAD PROPER TIME TO REVIEW THEM AND ASK ANY QUESTIONS THAT WE MAY HAVE.
THEREFORE, I'LL ENTERTAIN A MOTION TO APPROVE THE CONSENT AGENDA ITEMS, ITEMS TWO THROUGH EIGHT.
ALL IN FAVOR OF APPROVING THE CONSENT AGENDA, SAY AYE.
HEARING NONE CONSENT AGENDA IS APPROVED.
[9. 20-1755 Airfield Improvements, Package 7 [Carlos Contreras, Assistant City Manager; Jesus Saenz, Director, Aviation]]
ADDRESS, UH, ITEMS FOR INDIVIDUAL CONSIDERATION.THE FIRST ITEM WE HAVE IS A PRES SOLICITATION HIGH PROFILE BRIEFING.
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NUMBER NINE, IT'S AIRFIELD IMPROVEMENT PACKAGE NUMBER SEVEN.AND, UH, WE'LL BE HEARING FROM, UH, JESUS.
UH, THE NEW AVIATION DIRECTOR, WELCOME ABOARD.
LOOK FORWARD TO, UH, HEARING YOUR PRESENTATION ON THIS.
THANK YOU COUNCIL MEMBERS FOR HAVING ME, UH, THIS MORNING.
SO TODAY, UH, THE SAN ANTONIO AIRPORTS WOULD LIKE TO BRING FOR CONSIDERATION THE PRES SOLICITATION BRIEFING FOR AIRFIELD PACKAGE NUMBER SEVEN.
UH, THE SOLICITATION THAT WE BRING FORWARD TO YOU TODAY IS A REQUEST FOR COMPETITIVE SEALED PROPOSALS FOR THE AIRPORT IMPROVEMENT PACKAGE.
UM, IT'S ESTIMATED AT 21 MILLION FOR WORK TO BE DONE ON TAXIWAY ROMEO TAXIWAY R ARE ON THE WEST SIDE OF THE RUNWAY NEAR 13, LEFT 31.
UM, THAT'S UP ON THE NORTHERN PORTION OF THE AIRFIELD, JUST FOR GIVING YOU A LITTLE BIT OF WHERE THAT SITS.
UM, WE PLAN TO REMOVE AN INGROUND TAXIWAY BRIDGE.
WE WANT TO REMOVE THE UNDERLINED MUNICIPAL SOLID WASTE AND CONSTRUCTION DEBRIS FROM THE AREA THAT USED TO BE A LANDFILL.
UM, WE WANT TO RECONSTRUCT TAXIWAY, UH, R ROMEO AT GRADE, AND WE'RE GONNA PERFORM ASPHALT MILL OVERLAY, UH, TO THE ENTIRE, UH, RUNWAY, WHICH IS THE MOST NORTHERN RUNWAY WHEN YOU LOOK AT IT.
THE F A WILL FUND UP TO 75% OF THIS ELIGIBLE PROJECT, UH, WHILE THE CITY WILL FUND THE REST OF THE PROJECT.
AND THE ASPHALT MILL WILL BE COMPLETELY FUNDED THROUGH, UH, AI, UH, THE, THE AIRPORT FUNDED BY THE CITY.
UH, IF YOU LOOK AT THE SLIDE THAT YOU'RE LOOKING AT NOW, THIS GIVES YOU A GENERAL IDEA OF THE WORK THAT'S GOING TO BE PERFORMED RIGHT THERE, UH, ON, UH, TAXIWAY ROMEO AND THE WORK TO BE PERFORMED ON THE 31 LEFT.
UH, THE MAJORITY OF THE WORK IS CONCENTRATED ON THE WEST END OF TAXIWAY ROMEO, WHERE IT CONNECTS TO THE ACTUAL RUNWAY.
SO THERE'S BEEN A TOTAL OF SIX PACKAGES THAT HAVE BEEN LET THUS FAR THAT HAVE BEEN, UH, APPROVED.
SO ALL OF THOSE ARE, ARE FORWARD AND MOVING.
UH, THIS PRES SOLICITATION BID IS FOR THE FINAL PACKAGE OF THIS PROGRAM TO COMPLETE THIS WORK THAT NEEDS TO BE, UH, PERFORMED OUT ON THE AIRFIELD.
ON THE NEXT SLIDE, UM, JUST LOOKING AT THE, YOU SEE THE NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODES FOR THE PROJECT.
UM, THE NOTIFICATIONS WILL BE SENT, UH, TO ALL THE REGISTRANTS IN THE CENTRAL VENDOR REGISTRY, UH, AS WELL AS THE 235 DISADVANTAGED BUSINESS ENTERPRISE VENDORS IN THE SOUTH CENTRAL TEXAS REGION CERTIFICATION AGENCY.
UH, THERE'S A, I BELIEVE A TOTAL OF 11 TARGETED VENDORS THAT HAVE BEEN APPROACH THAT, THAT, UH, THAT, THAT, THAT INFORMATION WILL BE SENT TO AS WELL.
UH, THE ITEM WILL BE ADVERTISED IN THE NORMAL CITY LOCATIONS, INCLUDING TV, S A AND EXPRESSION NEWS, AS WELL AS ON THE WEBSITES FOR AVIATION PROJECTS SUCH AS FA A'S D B E CONTACT LISTING, UH, THE AIRPORT MIN AIRPORT MINORITY ADVISORY COUNCIL FOR AMAC, UH, AND THE AIRPORTS, UH, COUNCIL INTERNATIONAL, ONE OF THE LARGEST AIRPORT INDUSTRY, UH, ORGANIZATIONS.
UH, THE SOLICITATION OVERVIEW WILL ENCOMPASS A NUMBER OF EVALUATION VOTING MEMBERS, UH, OBVIOUSLY MYSELF, UH, THE ASSISTANT CITY MANAGER, CARLOS CONES, UH, UM, LOIS CLARK, WHO'S THE ASSISTANT DIRECTOR OVER CONSTRUCTION OF AVIATION.
AND THEN THREE ADDITIONAL ENGINEERS INCLUDING, UH, DENNIS MEYER, THE CONSTRUCTION AND DEVELOPMENT MANAGER, AND CANDACE SELBY.
AND THEN THE SENIOR ENGINEER FOR THE WILL WILL BE THE SENIOR ENGINEER FOR THIS PROJECT.
WE ALSO HAVE JOHN VER, UH, VERBERG AN EXPERT IN THE USE OF ALTERNATIVE DELIVERY METHODS FOR AVIATION PROJECTS.
AND THAT GIVES YOU AN OVERVIEW OF THE, THE SOLICITATION EVALUATING COMMITTEE ON THE SOLICITATION REQUIREMENTS.
UM, THE EVALUATION CRITERIA, UM, OF FULL OVERVIEW ON THE EXPERIENCE.
UH, THE EVALUATION COMMITTEE WILL SCORE ON A TOTAL OF 65 POINTS, WHICH ARE EVENLY DISTRIBUTED ON, YOU KNOW, AS I REFERENCED, EXPERIENCE, BACKGROUND, QUALIFICATIONS, UH, UNDERSTANDING OF THE PROJECT AND CONSTRUCTION MANAGEMENT PLAN, JUST FAMILIARIZATION WITH THE ENTIRE AREA AND ANY PREVIOUS WORK THAT YOU'VE DONE ON AIRFIELD
[00:15:01]
TO ENSURE THAT THE QUALITY OF WORK IS, IS, IS SOLID AND CORRECT, BUT MORE IMPORTANTLY THAT THEY UTILIZE THE APPROPRIATE DELIVERY METHODS IN THE WORK THAT THEY'RE GONNA BE DOING.UH, THE REMAINING 35 POINTS WILL BE SCORED BY OTHERS, INCLUDING 20 POINTS FOR THE D B E PARTICIPATION AND 15 POINTS FOR PRICING.
UH, THE D B E UH, GOAL FOR THIS PACKAGE IS 19%.
UM, THIS PROJECT WILL RECEIVE FEDERAL FUNDS.
THE CITY'S PREFERENCE PROGRAMS ARE NOT APPLICABLE.
PROJECT TIMELINE ON PRES SOLICITATION, OBVIOUSLY WE'RE HERE TODAY TO THE AUDIT COMMITTEE FOR PRES SOLICITATION BRIEFING.
WE WANT TO, UH, TRY AND RELEASE THAT DATE BY MARCH 20TH AND THEN MOVE FORWARD WITH THE SOLICITATION OF THE PACKAGE, UH, WITH THE PRE-SUBMIT SUBMITTAL CONFERENCE IN THE LATTER PART OF MARCH, UH, WITH QUESTIONS IN THE MIDDLE OF APRIL, AND THEN THE DUE DATE, UH, IN THE EARLY PART OF MAY.
AND THEN THE POST ELICITATION EVALUATION TO BE COMPLETE, UH, MIDDLE OF JUNE, UH, CONTRACT NEGOTIATIONS TO COMMENCE, YOU KNOW, IN JULY.
AND THEN WITH THE FULL AUDIT COMMITTEE POST ELICITATION BRIEFING TO Y'ALL IN THE MIDDLE, UH, TIME OF AUGUST, AND THEN FINALIZATION WITH COUNCIL, UH, CONSIDERATION EARLY PART OF OCTOBER.
AND THEN CONTRACT START DATE FOR, UH, AN, UH, AN AN N T P, UH, SOMETIME IN JANUARY.
UM, GO TO THE NEXT, THAT CONCLUDES OUR BRIEFING, AND WE'RE OPEN TO ANSWER ANY QUESTIONS YOU MIGHT HAVE WITH REGARDS TO PACKAGE SEVEN.
FIRST TIME BEFORE THIS COMMITTEE.
I'M SURE YOU'LL BE BEFORE MANY OTHERS.
UH, AND AGAIN, WELCOME ABOARD HERE IN SAN ANTONIO.
UM, MY, OUR FORMER TEAM MEMBER, UH, MADE IT A POINT TO SAY WE OUGHT TO BE PROVIDING MORE TIME FROM WHEN WE POST IT TO WHEN WE ACCEPT THEIR, UH, BIDS.
AND I THINK WE HAD BEEN SAYING WE WERE TRYING TO PREPARE SIX WEEKS TIME, UH, RATHER THAN FOUR WEEKS.
AND THIS IS MORE LIKE FIVE, NOT SIX.
UH, IS WAS THERE A SPECIFIC REASON, THE TIMEFRAME, OR, OR ARE WE NOT TRYING TO REMEMBER? THAT'S WHAT WE WANTED TO INCLUDE IN THIS, MR. CHAIRMAN, YOU CAN HEAR ME.
IT SHOULD BE SIX WEEKS AND I APOLOGIZE.
WE WILL MAKE IT A SIX WEEK TIMELINE.
WE'LL SLIDE THAT SCHEDULE BACK ABSOLUTELY HINDERING ANYTHING.
AND YEAH, I THINK THAT WE OUGHT TO TRY AND BE AS CONSISTENT AS WE CAN ON, ON THAT.
I THOUGHT THAT WAS A GOOD RECOMMENDATION.
IT'S A COMPLEX, COMPLEX, UH, PROJECT, SO WE'LL DEFINITELY DO.
BEN, UH, CHAIRMAN, JUST, UM, UM, SOME CLARIFICATION.
SO WE TALKED ABOUT BEFORE 45 DAYS IS WHAT WE WOULD LEAVE THIS SOLICITATIONS OUT FOR.
AND I THINK WE'RE AT 45 DAYS, AM I RIGHT? WE'LL GO BACK, WE'LL GO BACK AND VERIFY, BUT THIS WOULD BE A 45 DAY MONTH.
I WAS LOOKING AT, UH, PRE-SUBMIT MARCH 31ST, SO I'M SORRY.
THAT WOULD BE 45 DAYS FROM THE RELEASE DATE.
I THOUGHT OUR MATH WAS WRONG, BUT WE'LL DO IT.
I WASN'T GONNA COUNT THE DAYS AND, AND CHALLENGE THAT.
UM, THE OTHER THING I WANTED TO ASK IS, THIS IS A $21 MILLION CONTRACT, BUT WHAT I, I UNDERSTAND 80% OF THIS IS F A A FUNDING OR OTHER OTHER FUNDING? IT IT'S 75%, TYPICALLY 75%.
SO WHAT IS THE CITY'S OBLIGATION? 2020 1 MILLION.
THE CITY WOULD BE 20 WOULD BE THE, THE 25%.
WHAT'S, WHAT'S, CAN YOU CALCULATE THAT? SO FOR THE ENTIRE ASPHALT OVERLAY OVER 13, LEFT THE, THE ACTUAL RUNWAY WORK TO DO THE, THE ASPHALT OVERLAY, IT'S GONNA BE FUNDED BY, BY CITY FUNDS.
HOW MUCH, HOW MUCH WAS THAT, THE 16 MILLION? WELL, WE WILL RECEIVE 75% F A FUNDING ON THAT 0.5 IS, IT'S 4.4 0.55 MILLION.
SO THE CITY'S FINANCIAL COMMITMENT IS 4.5.
THE WHOLE PROJECT, INCLUDING WHAT COMES FROM F A A IS 21, IT'S CLOSER TO 21 1.
AND THAT, AND THAT COMES OUTTA THE AIRPORT ENTERPRISE, RIGHT? YEAH.
UH, THAT'S THE ONLY QUESTION I HAD.
ANY OTHER COMMITTEE MEMBERS? YES.
AND JUST FOR THE RECORD, UH, ONLY 'CAUSE, AND I DID THE MATH IN MY HEAD, ISN'T IT 5.25 IF IT'S 70, IF THEY'RE FUNDING 75% OF 21 MILLION, THE CITY'S OBLIGATION IS 5.25.
THE FAA IS GOING, SAID FA, THE F A A FUNDING IS GOING TO BE FOR THE WORK THAT'S GOING TO BE DONE ON TAXIWAY ROMEO.
THE OVERLAY OF 13 LEFT IS GOING TO BE PAID BY
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CITY FUNDS, WHICH IS A TOTAL SUM OF 4 MILLION IN CHANGE.BUT THE REMAINDER OF THAT, THE 16 MILLION IN CHANGE, WE'RE GONNA RECEIVE THE FUNDING FROM F A A ON THAT.
I JUST WANNA BE CLEAR, WE'RE, YES.
SO WE'RE NOT TALKING ABOUT 21 MILLION, WE'RE TALKING ABOUT 16 MILLION.
IT, IT, IT IS AN ESTIMATED 21 MILLION FOR THE TOTAL.
WHEN YOU TAKE THE 4 MILLION IN CHANGE AND THE 60 MILLION IN CHANGE, IT'S A TOTAL OF 21 MILLION.
THAT'S WHERE WE, WE WE HAVE THE 21 MILLION TOTAL AMOUNT, BUT IT'S NOT ACTUALLY 25%.
IT'S A LITTLE, THAT'S CORRECT.
SO I, I JUST BECAUSE WE'RE, SO WE'RE ALL, THIS IS BEING RECORDED AND I JUST WANT TO BE CLEAR ABOUT THE NUMBERS.
75% OF 25, 20 $1 MILLION AT, AT THE, THE CITY'S PORTION OF THE 25% IS 5.25 MILLION.
THAT'S, YOU GET TOM OVER HERE TO BRING THE ACTUAL NUMBERS UP.
SO WE ANTICIPATE SIX 16.5 MILLION THAT WILL BE ELIGIBLE FOR F A A FUNDING AND THE 75 25 SPLIT OF THAT IN ACCORDANCE TO THE PROGRAM THAT WE'RE ALREADY UNDER TODAY.
THE REMAINING 4.5 IS THE MILL AND OVERLAY FOR 13 LEFT, WHICH WILL BE COMPLETELY CITY FUNDED.
SO THEN, SO THEN IT'S, SO THEN WE'RE PAYING 25% OF THE 16 MILLION.
SO THAT'S AN ADDITIONAL 4 MILLION.
WE'RE, WE'RE, WE'RE PAYING THE, THE ENTIRE 13 LEFT.
AND THEN WE'RE PAYING, DEPENDING ON WHAT THAT PERCENTAGE IS, IS DETERMINED UNDER F A A UNDER THE ESTIMATES.
SO WE DON'T HAVE THE, THE EXACT FINAL NUMBERS JUST YET, BUT WE WILL PAY SE WE WILL GET 75 TO 80% ON F A A A I P FUNDING FOR THIS.
I SO JUST AGAIN, JUST TO BE CLEAR, NO, YOU'RE ABSOLUTELY CORRECT.
FOUR, WE, WE KNOW WE'RE GONNA PAY 4.25 MILLION FOR THE MILL OVERLAY FOR THE RUNWAY.
WE'RE GONNA GET 75% OF THE 16, UH, MILLION RE UH, REIMBURSED.
THAT LEAVES FOUR ANO ANOTHER 4 MILLION.
YOU ADD THAT UP, THAT'S 8.25 MILLION.
ARE THERE ANY OTHER QUESTIONS FROM ANY OF THE OTHER COMMITTEE MEMBERS? OKAY, HEARING NONE, UH, THIS IS, UH, A BRIEFING AND SO THERE'S NO FURTHER ACTION REQUIRED ON OUR PART.
OKAY, LET'S GO TO THE NEXT ITEM, ITEM NUMBER
[10. 20-1624 Medical Supplies [María Villagómez, Deputy City Manager; Charles N. Hood, Fire Chief]]
10.UH, POST SOLICITATION, HIGH PROFILE BRIEFING.
UH, THIS IS FOR MEDICAL SUPPLIES.
AND LET'S SEE, DEPUTY CITY MANAGER.
WELL, LET'S I SEE MARIA GOMEZ POSSIBLY, BUT, UM, I'LL, I'LL TAKE THIS ONE, SIR.
YOU'RE NOT ON MY THING, BUT I'LL, NO, I KNOW.
IT'S A LITTLE, IT'S A LITTLE CONFUSING.
BUT WE ACTUALLY DO THE PROCESS FOR THE, UM, FOR THE FIRE DEPARTMENT, AND WE DO HAVE REPRESENTATIVES FROM THE FIRE DEPARTMENT HERE IF THERE'S ANY SPECIFIC QUESTIONS, BUT I'LL BE DELIVERING THE PRESENTATION.
THIS IS A POST SOLICITATION BRIEFING FOR MEDICAL SUPPLIES.
UM, TYPICALLY, TYPICALLY WHEN WE COME TO THIS COMMITTEE, YOU WILL NOT SEE, UM, A PROCUREMENT SUCH AS THIS.
TYPICALLY, WE'RE GONNA BRING THINGS THAT MEET THE HIGH PROFILE DEFINITION, WHICH WILL BE DISCRETIONARY NATURE OR A MILLION OR MORE.
THIS IS A, WHICH IS COMPARABLE TO A LOW BID, WHERE WE'RE GONNA LOOK AT THE RESPONSIBLE BIDDER AND PRICE IS GONNA DETERMINE, DETERMINE THE AWARD.
HOWEVER, BASED IN THE PAST, WE'VE A LOT OF INTEREST FROM THE SMALL BUSINESS COMMUNITY, UM, SIMILAR TO THE DEFIBRILLATORS AND MEDICAL SUPPLIES.
SO WE WANTED TO BRING THIS BACK THROUGH AS A POST SOLICITATION.
ONCE WE FINISHED THE, UM, FINISHED IT.
KIND OF A LITTLE BIT OF BACKGROUND.
THIS IS ACTUALLY ON SLIDE TWO SCREEN, JUST WENT BLANK.
OH, ANYWAY, ON SLIDE TWO, UM, THIS IS REALLY THREE SEPARATE SOLICITATIONS.
UM, ONE FOR MEDICAL SUPPLIES AND ONE FOR PHARMACEUTICAL CONTRACTS, BOTH FOR THE E M SS FOR FIRE DEPARTMENT.
AND THERE'S A THIRD THAT IS GONNA BE FOR MEDICAL SUPPLIES FOR ALL CITY DEPARTMENTS.
THE MEDICAL SUPPLIES AND PHARMACEUTICALS, UM, ARE USED BY THE FIRE DEPARTMENT TO MAINTAIN ESTABLISHED INVENTORY LEVELS, UM, CONSUMABLES BY FIRST RESPONDERS.
THEY'RE USED ON AMBULANCES, FIRE TRUCKS, SQUAD TRUCKS, AND FIRE STATIONS.
AND THEY'RE BRAND SPECIFIC THAT ARE DETERMINED AS WORKABLE BY THE MEDICAL DIRECTOR AND THE FIRE DEPARTMENT.
THE THIRD ITEM IS MEDICAL SUPPLIES.
IT'S, UM, SOMETHING THAT'S AVAILABLE FOR ALL CITY DEPARTMENTS TO USE.
SPECIFICALLY THE, THE HEALTH DEPARTMENT IS GONNA BE ONE OF THE BIGGEST
[00:25:01]
CONSUMER ON THOSE.WE, UM, WE CURRENTLY HAVE A CONTRACT IN PLACE.
THE CONTRACT IS BY ONE LARGE REGIONAL FIRM.
WHEN WE ORIGINALLY DID THAT PROCUREMENT, WE ONLY GOT THREE RESPONSES, AND THEY WERE ALL BY LOCAL.
THEY'RE ALL BY REGIONAL AND NATIONAL FIRMS. UM, THE CONTRACT REQUIREMENT WAS THAT IT'S AN ALL OR NONE.
AND WORKING WITH THE SMALL BUSINESS COMMUNITY THROUGH SPAC, THERE WAS, UM, THEY WANTED TO LOOK AT OPPORTUNITIES TO UNBUNDLE THAT CONTRACT INTO SMALLER BITES AND MAKING OPPORTUNITIES AVAILABLE FOR THE SMALL BUSINESS COMMUNITY, WHICH WE WORKED VERY CLOSELY WITH THEM.
WE, PRIOR TO THE END OF THIS CONTRACT, WE WENT BACK OUT FOR SOLICITATION, KIND OF STICK OUR TOE IN THE WATER AND TEST THE WATERS AND SEE IF THERE WAS AN OPPORTUNITY.
WE DID GET A LARGE RESPONSE BACK.
WE ONLY GOT THREE THE FIRST TIME IN 2014 WHEN WE KIND OF TESTED THE WATER.
WE GOT 12, UM, RESPONDENTS BACK.
UNFORTUNATELY, THERE WERE EIGHT OF THOSE PROPOSALS THAT WERE DEEMED NON-RESPONSIVE 'CAUSE THEY DID NOT MEET THE SUBCONTRACTING CON, UM, SUBCONTRACTING REQUIREMENT.
WE CAME BACK TO THIS COMMITTEE, I BELIEVE IN OCTOBER OF 2018 IN RECOMMENDING CANCELING THAT CONTRACT, UM, BECAUSE WE FELT THAT WE COULD DO A BETTER JOB OF EDU EDUCATING THE PRIMES AND SMALL BUSINESS COMMUNITY OF THE OPPORTUNITY.
UM, AND SO WE CANCELED THAT CONTRACT AND WENT BACK OUT.
AND WE'RE GONNA BE SHARING WITH YOU THE RESULTS TODAY OF THAT PROCUREMENT.
THE, UM, THE SCOPE OF IT IS GONNA BE, UM, I GUESS I'M JUST COVERED THE SCOPE.
UH, BUT ACTUALLY WE ACTUALLY WENT THROUGH, AS I MENTIONED, WE DB BUNDLED THE EXISTING CONTRACTS AND WORKING WITH THE SMALL BUSINESS COMMUNITY WHERE WE CAN ALLOW FOR THOSE MULTIPLE CONTRACT AWARDS WHERE POSSIBLE INCREASED PARTICIPATION OF LOCAL SMALL AND MINORITY WOMEN, WOMEN-OWNED BUSINESSES.
UM, THE SOLICITATION PROCESS OVERVIEW, AS I MENTIONED, WE HAD THREE SOLICITATIONS WERE ISSUED ON OCTOBER OF 2019.
THE M SS MEDICAL SUPPLIES AND EQUIPMENT, E M SS, PHARMACEUTICALS AND CITYWIDE MEDICAL SUPPLIES.
THE OTHER THING I'LL MENTION IS THAT IN AN EFFORT TO, IN WORKING WITH THE SMALL BUSINESS COMMUNITY AND UNBUNDLING THIS, THEY ALSO EXPRESSED INTEREST IN, IN SEVERAL OF THE SMALL BUSINESSES, WANTED US TO GO DIRECTLY TO THEM, UM, CONTRACT DIRECTLY WITH THEM VIA A COOPERATIVE.
AND, UM, GIVEN THE FACT THAT ON THESE COOPERATIVES, THERE MAY BE MULTIPLE SMALL BUSINESSES THAT WORK ON THESE COOPERATIVES OR THAT ACTUALLY, UM, ADVERTISE THROUGH THESE COOPERATIVES, WE DO NOT FEAR THAT, UH, FEEL THAT IT WOULD BE FAIR OR EQUITABLE TO GO DIRECTLY TO ANY ONE COMPANY AND, AND ISSUE A, AN AWARD WITHOUT GOING THROUGH A COMPETITIVE PROCESS.
AND WHEN YOU GO THROUGH, THROUGH THE REST OF THE PRESENTATION, YOU'LL SEE THAT, UM, WHEN WE SHOW YOU THE EVALUATIONS OR THE PRICE SOLICITATIONS, THERE WERE LOCALS THAT PROPOSED ON THIS, ON THIS.
SO YOU'LL SEE THAT WHEN WE GO THROUGH.
UM, WE, ADDITIONAL REQUIREMENTS WERE THE AWARD BY CATEGORY.
AS I MENTIONED PREVIOUSLY, THE CURRENT CONTRACT WAS ALL OR NONE FOR THE ENTIRE BUNDLE OF MEDICAL SUPPLIES AND PHARMACEUTICALS.
THIS WE BROKE DOWN INTO CATEGORIES TO UNBUNDLE IT TO GIVE SOMEONE MORE BITE AT THE BY BITES AT THE CONTRACT OR THE APPLE.
ALL ITEMS MUST HAVE BEEN BID IN ONE CATEGORY.
WE DID GO THROUGH AND WORK WITH THE SMALL BUSINESS OFFICE ON THE GOAL SETTING.
AND YOU'LL SEE WHEN I GO THROUGH THIS, WE ACTUALLY INCREASED THE SUB BETA SUBCONTRACTING CON, UM, REQUIREMENTS FROM THE LAST TIME.
UH, LOCAL PREFERENCE PROGRAM IS APPLICABLE AT 3%.
SO THEY HAVE TO BE A, A LOCAL HAS TO BE WITHIN 3% OF THE NON-LOCAL BID.
IF THEY'RE WITHIN THAT 3%, THEN THEY COULD BE AWARDED THE CONTRACT.
AND WE HELD A CONFERENCE WITH, UM, POTENTIAL, UH, SUPPLIERS PRIOR TO SOLICITATION, REALLY TO TALK ABOUT WHAT I JUST TALKED ABOUT, TO EDUCATE THE SMALL BUSINESS AND THE PRIMES OF THE OPPORTUNITIES AND HOW THEY CAN ACTUALLY, UH, PARTICIPATE ON THE SOLICITATION, UH, PRE-SUBMIT CONFERENCE CONDUCTED DURING SOLICITATION PROCESS.
AND THE AWARD WOULD, THE AWARD WOULD BE TO LOWER RESPONSIVE CATEGORY BY OFFER, FOCUSING ON THE FIRST ONE, THE E M S MEDICAL SUPPLIES, THE VERY TOP, UM, BUCKET, THE CATEGORIES FOR AWARD WERE AIRWAY DEVICES, SYRINGE AND NEEDLES.
IV SUPPLIES, FIRST AID E M S SUPPLIES AND E M S EQUIPMENT.
SO WHEN THEY'RE BIDDING ON THIS, THEY COULD WIN ALL ARE ONE OF THOSE CATEGORIES.
SO DB BUNDLED, THE SUBCONTRACTING REQUIREMENT WAS 25% M W B E.
THIS IS AN INCREASE OF 12% FROM THE SOLICITATION THAT WE BROUGHT TO YOU PRIOR TO THIS.
AND WE CANCELED PRIOR TO THIS AND WE CANCELED IN ORDER TO INCREASE THAT SUBCONTRACTOR OR MW M W B E PARTICIPATION, ABOUT $7.5 MILLION VALUE THREE YEAR TERM WITH TWO ONE YEAR OPTIONS.
WE RECEIVED EIGHT OFFERS, UM, FIVE RESPONSIVE OFFERS.
THREE OF THEM WERE NON-RESPONSIVE DUE TO NOT MEETING THE SUBCONTRACTOR REQUIREMENT.
[00:30:01]
RESULTS RESULTED IN A NATIONAL COMPANY AS THE LOW RESPONSIVE OFFICER, LOW BID FOR THE FIVE CATEGORIES, AND A LOCAL SUBCONTRACTOR WITH 25% PARTICIPATION.UH, A LOCAL COMPANY WAS THE LOW RESPONSIVE OFFER FOR ONE OF THE CATEGORIES, AND THEY'LL BE SELF, SELF-PERFORMING THE 25%.
SO ON THE NEXT SLIDE, YOU SEE THE SPECIFIC RESULTS, UM, AT THE VERY TOP.
AND WE'RE KEEPING THE, UM, THE NAMES, UH, SILENT AS YOU KNOW, PART OF THE PROCESS.
AND WE WILL BE COMING OUT WITH THE MEMORANDUM TO THE COMMITTEE AFTER THIS, SHARING THE NAMES OF THE, UM, THE ACTUAL RESPONDENTS.
BUT WE DID TELL YOU WHICH ONES WERE NON-LOCAL AND WHICH ONES WERE LOCAL.
UH, BOTH OF THE LOCALS IN THIS MATRIX WERE A SMALL MINORITY WOMAN-OWNED BUSINESS ENTERPRISES.
UH, STARTING AT THE LEFT, THE NON-LOCAL WON FIVE OF THE CATEGORIES, THE AIRWAYS, THE SYRINGES, THE IV SUPPLY E M S SUPPLIES AND E M SS EQUIPMENT FOR TOTAL ABOUT 1.4 ANNUALLY.
AND THEN THE LOCAL VENDOR B DID WIN ONE CATEGORY OUTRIGHT, WHICH WAS THE FIRST AID, 34 ITEMS AT 147,000.
THE THREE, UM, VENDORS, VENDOR F, VENDOR G, AND VENDOR H AS I AS I MENTIONED, THEY WERE ALL NON-RESPONSIVE.
UM, BEING NOT MEETING THE, THE, UM, MINIMUM 25% M W B SUBCONTRACTOR REQUIREMENT.
SO OUR RECOMMENDED RECOMMENDATION ON THE E M S MEDICAL SUPPLIES COULD BE AWARDED TO THE NON-LOCAL, THE FIVE CATEGORIES FOR THE 1.4, AND THEN THE ONE LOCAL VENDOR FOR THE FIRST AID FOR 147, 150,000.
THE SECOND, UM, SOLICITATION WAS THE E M S PHARMACEUTICAL SUPPLIES.
SO ONE VENDOR WOULD TAKE THE ENTIRE AWARD, A 5% M W B E SUBCONTRACTOR REQUIREMENT VALUE, ABOUT 4.6 MILLION OVER A THREE YEAR TERM WITH TWO ONE YEAR OPTIONS.
WE RECEIVED FIVE OFFERS, THREE NATIONAL FIRMS, TWO LOCAL.
THE NATIONAL COMPANY WAS A LOW RESPONSIVE, UM, OFFER OR BID WITH THE LOCAL SUBCONTRACTOR OF 5% PARTICIPATION.
TURNING TO SLIDE EIGHT, YOU SEE THE RESULTS OF THE EVALUATION.
THE NON-LOCAL VENDOR, UM, BASICALLY HAD THE LOW RESPONS BID OF 925,000.
OUR RECOMMENDATION WOULD BE TO AWARD TO THAT VENDOR WITH THE 5% M W B E, UH, SUBCONTRACTOR REQUIREMENT.
THE LAST AREA IS THE CITYWIDE MILK SUPPLIES.
AS I MENTIONED, THIS IS A, UM, TYPICALLY GONNA BE LIKE A CATALOG THAT, UM, CITY DEPARTMENTS CAN ACTUALLY GO TO.
AND IF THEY NEED MEDICAL SUPPLIES, THEY CAN PULL OFF THE CATALOG.
AGAIN, THIS WAS A SINGLE CATEGORY FOR AWARD A VALUE AT 1.5 MILLION THREE YEAR TERM WITH TWO ONE YEAR, UM, OPTIONS.
FOUR WERE RESPONSIVE, FOUR WERE NON-RESPONSIVE FOR MULTIPLE REASONS, UM, INCOMPLETE.
UM, OR THEY OFFERED MULTIPLE PRICING, PRICING DISCOUNTS.
UM, OR THEY DID NOT HAVE A CATALOG THAT WERE AVAILABLE.
SO A LOCAL COMPANY, LOW OFFER, THEY, UM, DID BID, BUT THEY WERE DEEMED NON-RESPONSIVE BECAUSE THEY DID NOT HAVE A CATALOG.
AND I'M TALKING ABOUT A CATALOG.
WHEN WE BID THESE ITEMS, WE HAVE A LISTING OF SPECIFIED ITEMS THAT WE GO OUT AND WE COMPETE AGAINST.
IF THEY WIN THOSE SPECIFIED ITEMS, WE WILL BRING IN A CATALOG THAT CAN HAVE AN EXCESS OF 10 TO 20 TO 30,000 ITEMS THAT OUTSIDE OF THOSE INDIVIDUALLY SPECIFIED ITEMS, WE CAN ACTUALLY GO FURTHER AND DEEPER INTO THESE CATALOGS.
AND THESE OTHER COMPANIES DID NOT HAVE THE CATALOGS AVAILABLE, SO THEY WERE DEEMED NON-RESPONSIVE.
NOW, THE NA NATIONAL COMPANY WAS THE LOW RESPONSIVE OFFER.
UM, AS I MENTIONED, OFFER APPROXIMATELY 30, 35,000 ITEMS. IN ADDITION TO THOSE ITEMS WE BID ON ONLINE CATALOG, UH, THE PRICE EVALUATION FOLLOWS AGAIN, UM, THE NON-LOCAL VENDOR, A WE'D RECOMMEND AWARD AT 300,000.
UM, AND YOU CAN SEE AGAIN TO THE RIGHT, THOSE VENDORS THAT WERE DEEMED NON-RESPONSIBLE, STARTING WITH VENDOR E GOING TO THE RIGHT.
SO IN SUMMARY, YOU KNOW, AS I MENTIONED, WE THINK THAT THIS IS, THIS IS A WIN.
WE GOT A LOT MORE PARTICIPATION IN THE PAST.
UM, INCREASE VEDA SUBCONTRACTING PARTICIPATION TO A LOCAL, UH, MINORITY WOMAN BUSINESS ENTERPRISE, UH, WHICH ALLOWED FOR MAXIMUM VENDOR PARTICIPATION.
UM, WE WORKED WITH THE VENDORS TO COMMUNICATE, TO ACTUALLY DO AND, AND EDUCATE THEM ABOUT THE SUBCONTRACTING PROGRAM AND THE REQUIREMENTS AND WHAT THE OPPORTUNITIES WERE FOR PARTICIPATION ON THIS, ON THIS CONTRACT.
UM, AND AS I MENTIONED, WE INCREASE THE S M W PARTICIPATION.
SO OUR RECOMMENDATION AS STAFF WOULD BE TO MOVE FORWARD WITH THE THREE AWARDS, FOUR AWARDS, ACTUALLY INCLUDING THE ONE LOCAL.
UM, AND THOSE THREE SOLICITATIONS WE'RE AVAILABLE AS WELL AS THE FIRE, FIRE DEPARTMENT FOR ANY QUESTIONS THAT YOU MAY HAVE.
UM, SO IT LOOKS TO ME LIKE WE'VE GOTTEN TWO
[00:35:01]
LOCAL PARTICIPANTS AND THE OTHERS ARE NATIONAL, REGIONAL.AND ONE OF THOSE LOCAL PARTICIPANTS WOULD HAVE ABOUT A 5%, UH, PARTICIPATION RATE, UH, WHICH WOULD BE ABOUT 45,000, $47,000.
AND THEN THE OTHER ONE WAS 147,000, UH, GETTING A WHOLE SUBSECTION OF, OF THAT PART OF THE CONTRACT.
SO, UM, IT STILL DOESN'T GIVE A LOT OF THAT, UH, MONEY INTO LOCAL CONTRACT LOCAL PEOPLE.
UH, BASICALLY YOU'RE TALKING ABOUT, YOU KNOW, REALLY ABOUT 5%, MAYBE SIX OR 7% OVERALL OF ALL OF THESE CONTRACT VALUES ARE GONNA COME OUT LOCALLY CHAIR, THERE'S ONE OTHER PIECE ON THERE.
THE, UH, ON WHAT SLIDE? THIS IS SLIDE SIX.
THERE'S A 25% SUBCONTRACTING REQUIREMENT THERE.
SO 25% OF THAT AWARD UNDER THAT VENDOR.
A COLUMN WOULD ALSO GO TO THE LOCAL MINORITY OWNED FIRM AS WELL.
I'M GLAD YOU POINTED THAT OUT.
SO THERE'S REALLY MORE THAN JUST TWO.
THE VENDOR A WILL HAVE TO FIND OTHER LOCAL SUBCONTRACTORS.
I'LL ALSO POINT OUT OF THAT 1.4 MILLION.
THE, THE LOCAL SUB MINORITY WOMAN OWNED WILL GET 25% IN ADDITION TO THAT.
THE SAME, THE SAME FIRM IN THIS CASE.
AND YOU LOOK AT THE NEXT VENDOR B, THE ALSO ONE ADDITIONAL 147,000.
SO THEY ALSO WON ONE CATEGORY OUTRIGHT.
SO THEY'LL BE RECEIVING A LITTLE MORE THAN 25% UNDER THE E M SS MEDICAL SUPPLIES COMPONENT.
BUT IT'S STILL BASICALLY TWO TWO LOCAL COMPANIES OR THAT'S CORRECT.
WELL, THERE'S ONE LOCAL COMPANY, UM, THAT WON THE BID.
IT'S NOT GONNA BE SPLIT BETWEEN THE, THERE WERE TWO LOCAL COMPANIES THAT BID.
ONE OF THE LOCALS ACTUALLY WON THE 25% SUBCONTRACTING AND THE OTHER ONE OUTRIGHT.
SO ONE OF OUT OF THE TWO LOCAL COMPANIES, ONLY ONE ON ALL THESE PROCUREMENTS WAS SUCCESSFUL IN WINNING ONE PORTION OF THE AWARD.
WELL, I DON'T KNOW HOW WE CAN DO MORE THOUGH.
I KNOW THAT WAS THE EFFORT TO TRY AND DO MORE TO ALLOW, UH, SMALL BUSINESS PARTICIPATION IN THIS.
BUT, UH, I, I THINK ONE OF THE BARRIERS THAT I NOTICED WAS THIS CATALOG, UM, YOU KNOW, THAT, THAT SEEMED TO REALLY MAKE A DIFFERENCE WITH, UH, SOME OF THESE VENDORS WHO LOCALLY HAD EVEN LOWER NUMBERS, BUT THEY DIDN'T HAVE A, A CATALOG.
AND COULD THEY HAVE PARTNERED WITH ANOTHER COMPANY TO PROVIDE A CATALOG? OR COULD THEY HAVE PUT TOGETHER AN ONLINE CATALOG THEMSELVES THAT MIGHT'VE MET THAT REQUIREMENT? YEAH, THERE, THERE WOULD BE NOTHING THAT WOULD BAR, THERE WOULD BE NOTHING THAT WOULD BAR A LOCAL COMPANY OR A SMALL COMPANY OR COMPANY'S, EVEN IN THE ABSENCE OF A, UM, SUBCONTRACT REQUIREMENT FOR WORKING WITH ANOTHER COMPANY TO ACTUALLY FILL IN THAT CRITERIA.
WAS THAT PRETTY WELL EXPLAINED THAT HAVING A CATALOG WAS A, A SIGNIFICANT PART? WE TALKED IN THE SOLICITATION, IT WAS A REQUIREMENT.
I CAN'T RECALL DURING THE, UM, DURING THE ACTUAL PRE-SUBMIT SUBMITTAL CONFERENCE IF WE TOOK, TALKED ABOUT IT SPECIFICALLY, QUITE HONESTLY.
BUT IT WAS A REQUIREMENT AS PART OF THE, UM, SOLICITATION.
ANY OTHER COMMITTEE MEMBER? YES, MR. VENA.
SO ON THE SAME PAGE, PAGE SIX, WE, UM, ARE WE REQUIRED TO GO WITH THE LOWEST BID? MM-HMM.
SO IT'S EXEMPT FROM THE BEATING STATUTE.
IF THERE WAS THE DESIRE, YOU COULD GO DIRECTLY TO ONE OF THE VENDORS BECAUSE IT'S NOT A STATUTORY PROCUREMENT.
IT'S EXEMPTED FROM THE, THE STATE STATUTES.
BECAUSE IN TWO OF THE CATEGORIES WE WERE PRETTY CLOSE.
SO I DIDN'T KNOW WHAT, I DON'T KNOW IF WE LOOK AT THE IMPACT TO THE CITY, IF WE WENT WITH THE LOCAL AS OPPOSED TO THE NON-LOCAL.
JUST WANTED TO PUT THAT OUT THERE.
'CAUSE ONE OF THEM WAS THE DIFFERENCE IS 3000, THE OTHER ONE'S ABOUT $6,000.
UM, AND THEN IN ON P ON THE, UM, PAGE NINE AND 10, I GUESS IT'S THE ONE WITH THE CATEGORY, I MEAN WITH THE CATALOG.
MY QUESTION IS, ARE WE REQUIRED TO GO ONLY GO WITH ONE CAT CATALOG COMPANY? OR COULD, IS IT POSSIBLE TO APPROVE BOTH THE NON-LOCAL AND THE LOCAL AND, AND THE DIFFERENT DEPARTMENTS COULD GO THROUGH EITHER ONE? I MEAN, THEY'RE NOT THAT FAR APART.
I THINK FROM A, FROM AN ADMINISTRATIVE STANDPOINT, WE'RE DOING MULTIPLE CATALOGS.
UM, AND WE HAVE THE TECHNOLOGY TO HAVE TWO, BUT GETS SOMEWHAT WHEN YOU OFFER MULTIPLE CATALOGS MM-HMM.
[00:40:01]
VOLUME OF ITEMS, YOU KNOW, LOOKING AT 'EM, ADMINISTRATIVE'S A LITTLE MORE BURDENSOME 'CAUSE WE HAVE TO MONITOR THAT.THE ONE CATALOG IS DEFINITELY PREFERABLE, UM, THAT WE PROVIDE TO THE CITY DEPARTMENTS TO ACTUALLY GO ACTUALLY IDENTIFY AN ITEM AND PULL AN ITEM OFF OF.
SO I THINK IT'S MORE KIND OF ADMINISTRATIVELY BURDENSOME TO GO WITH MULTIPLE CATALOGS AND RECONCILE THOSE TWO, ESPECIALLY WHEN YOU GET INTO ITEMS AS MANY AS 35,000 ITEMS THAT MAY BE OFFERED ON THESE CATALOGS.
THE OTHER SIDE OF IT IS THERE PROBABLY IS SOME ITEMS IN THOSE 35,000 THAT ARE LESS WITH THE LOCAL AS OPPOSED TO THE NON-LOCAL AND GIVING THEM SOME OPPORTUNITY.
THAT'S BUT JUST MY THAT'S TRUE.
ANY OTHER QUESTIONS? CONCERN, RECOGNIZING HOW CAN BE AND TRYING TO INCLUDE AS MANY LOCAL UH, PROVIDERS AS POSSIBLE, BUT RECOGNIZING THE CITY'S GOTTA HAVE THE BEST SAVINGS IT CAN.
UH, I WOULD ENTERTAIN A MOTION TO GO AHEAD AND, UH, APPROVE THE RECOMMENDATION.
THIS IS A POSTS SOLICITATION HIGH BRIEFING.
SO I BELIEVE THEN WE WOULD, UH, APPROVE THIS AND RECOMMEND IT GO TO THE COUNCIL FOR THEIR ACTION.
SO I WOULD ENTERTAIN A MOTION TO DO THAT.
ITEM NUMBER 10 IS, UH, APPROVED BY THIS COMMITTEE AND RECOMMENDED FOR APPROVAL BY THE CITY COUNCIL.
[11. 20-2055 Staff briefing on the current Federal Office of Management and Budget Super Circular guidelines and procurement standards for federally funded contracts awarded by the City [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer]]
11 IS A STAFF BRIEFING ON THE CURRENT FEDERAL OFFICE OF MANAGEMENT AND BUDGET, UH, CIRCULAR GUIDELINES AND PROCUREMENT STANDARDS.AND, UH, WHO WILL BE OFFERING, UH, THIS IS IT, UH, BEN OR TROY? TERRY.
AGAIN, YOU'RE HEARING FROM ME AGAIN.
UM, AND YOU WON'T FIND A, UH, PRESENTATION IN YOUR, UM, ON YOUR DISPLAY.
SO I'M JUST GONNA KIND OF TALK TO THE BRIEFING.
AT THE LAST, UM, AUDIT AND ACCOUNTABILITY COMMITTEE MEETING WE BROUGHT TO Y'ALL FOR Y'ALL'S CONSIDERATION, A PRES SOLICITATION BRIEFING FOR THE, UM, TEMPORARY STAFFING SERVICES FOR THE, UM, FOR THE HR DEPARTMENT.
THAT TEMPORARY SERVICES SOLICITATION IS A DISCRETIONARY CONTRACT.
UM, WHEN WE PRESENT IT TO YOU, IT HAD EVALUATION CRITERIA IN IT, UM, EXPERIENCED BACKGROUND AND QUALIFICATIONS, PROPOSED PLAN, LOCAL SPI AND VETA.
UM, AFTER WE WENT BACK AND LOOKED AT THE, LOOKED AT IT A LITTLE DEEPER, UM, WE IDENTIFIED THAT, UM, THERE WAS A, I GUESS MORE OF A CONFLICT BETWEEN WHAT WE PRESENTED AND SOME OF THE PAST, UM, SUPER CIRCULAR THAT WAS ISSUED.
AND I'LL TALK A LITTLE BIT MORE ABOUT THE SUPER CIRCULAR AND WHAT IT IS HERE IN A SECOND.
BUT THAT, UM, ONE OF THE THINGS THAT MAKES THE TEMPORARY STAFFING SERVICES UNIQUE IS IT'S ONE, IT'S A HIGH DOLLAR VALUE, BUT IT'S A CONTRACT THAT'S DISCRETIONARY IN NATURE.
IT'S NOT COVERED BY PROCUREMENT.
AND IT'S SOMETHING THAT THE INCI ALL SIMILAR THAT WE JUST TALKED ABOUT ON THE CATALOG FOR E M S SU, FOR THE E M S SUPPLIES, IT'S SOMETHING THAT ANY DEPARTMENT CAN USE IF THEY NEED A TEMPORARY STAFFING PERSON.
ONE OF THE CHALLENGES IS THAT WHEN WE DO THAT IS THAT DEPARTMENTS LIKE THE HEALTH DEPARTMENT, MAYBE EVEN THE AIRPORT OR OTHERS, BECAUSE OF THEIR FUNDING SOURCES BEING FEDERAL AND THEY MAY HAVE A LOT OF FEDERAL FINANCIAL ASSISTANCE, IT, IT KICKS INTO A REQUIREMENT FOR THE SUPER CIRCULAR THAT BASICALLY CREATES A PROBLEM.
'CAUSE UNDER THE SUPER CIRCULAR, IT HAS A PROHIBITION THAT, THAT PROHIBITS THE USE OF GEOGRAPHICAL PREFERENCES, WHICH OUR LOCAL PREFERENCE PROGRAM IS, THE LOCAL PREFERENCE PROGRAM IS FOR ANY COMPANIES THAT RESIDE WITHIN THE MUNICIPAL BOUNDARY OF THE CITY OF SAN ANTONIO.
SO THERE'S A DIRECT CONFLICT BETWEEN WHAT WE PRESENTED AND THE SUPER CIRCULAR.
AND THE SUPER CIRCULAR BASICALLY WAS SOMETHING THAT WAS ISSUED BY THE FEDERAL OFFICE OF MANAGEMENT BUDGET.
UM, AND THE TECHNICAL FULL NAME IS THE UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AUDIT REQUIREMENTS FOR FEDERAL AWARDS, FINAL RULE UNIFORM GUIDANCE, THAT'S REFERRED TO AS THE SUPER CIRCULAR.
WHAT THE SUPER CIRCULAR DID WAS HISTORICALLY THERE WERE A NUMBER OF, UM, O M B CIRCULAR THAT WERE ISSUED.
AND THEY DEALT WITH COST PRINCIPLES FOR EDUCATIONAL INSTITUTIONS, COST PRINCIPLES FOR STATE LOCAL GOVERNMENT, INDIAN TRIBES.
UH, YOU MAY BE FAMILIAR WITH O M B A 87, A 1 33.
WE KIND OF TALKED TO ABOUT THE, THE, UM, THEIR CIRCULAR NAMES.
BUT THESE WERE ACTUALLY CONSOLIDATED INTO ONE SUPER CIRCULAR EFFORT TO REALLY AT THE FEDERAL LEVEL ELIMINATE DUPLICATE AND CONFLICTING GUIDANCE FROM A COMPLIANCE LEVEL FOR ORGANIZATIONS THAT RECEIVE FEDERAL FINANCIAL ASSISTANCE.
AS I MENTIONED THIS, AND I THINK IN THE MEMORANDUM, THIS WENT INTO EFFECT FOR THE FEDERAL GOVERNMENT IN 2013, IT WAS NOT EFFECTIVE FOR THE CITY UNTIL 2018.
[00:45:02]
HISTORICALLY, WE HAVEN'T HAD A PROBLEM WITH THIS.'CAUSE MOST OF OUR, UM, PROCUREMENTS THAT WE BRING FORWARD TO THIS COMMITTEE ARE EITHER THEY WON'T HAVE LOCAL OR VETERAN IF IT'S A STATUTE DRIVEN PROCUREMENT, IT'S DISCRETIONARY IN NATURE, BUT IT'S STATUTORY.
SO WE WILL NOT, UM, HAVE A CONFLICT THERE.
UM, OR WE HAVE ANNUAL CONTRACTS THAT ARE REALLY TO A SPEC SPECIFIC FUNDING SOURCE, LIKE THE GENERAL FUND.
BECAUSE THIS STAFFING SOLICITATION IS SO BROAD AND IT HAS SO MANY FUNDING SOURCES, WHEN WE LOOK AT THE SUPER CIRCULAR AND THE PROHIBITION TO ACTUALLY, UM, ADMINISTER A LOCAL PREFERENCE AND PROHIBITS IT, ONE, TO COME BACK TO THE COMMITTEE AND BASICALLY RECOMMEND TO THE COMMITTEE THAT IN ORDER TO WHAT WE HAD PRESENTED PREVIOUSLY OF HAVING THE LOCAL POINTS AT 10 AND VETERAN AT FIVE, OUR RECOMMENDATION WOULD BE TO ISSUE THE SOLICITATION BY REMOVING THAT, THE LOCAL PREFERENCE POINTS AND THE VETERAN PREFERENCE POINTS BECAUSE OF THE FEDERAL FINANCIAL ASSISTANCE THAT IS A PART OF THAT.
WE COULD ISSUE TWO SEPARATE PROCUREMENTS.
ONE WITH THE LOCAL NAVOS BEING ONE WITH NOT.
UM, I THINK THAT WOULD BE SOMEWHAT CONFUSING.
WE COULD ALSO ISSUE ONE PROCUREMENT WITH A BIFURCATED SCORING WITH AND WITHOUT LOCAL AND VETERAN.
I THINK THAT'S CONFUSING AS WELL.
AND I THINK TO BE CONSISTENT WITH OUR OTHER STATUTORY PROCUREMENTS AND HOW WE TREAT PROCUREMENTS WITH FEDERAL FINANCIAL CENSUS IN THERE, OUR RECOMMENDATION WOULD BE TO REMOVE THOSE POINTS FROM THIS, UM, THE SOLICITATION AND REDISTRIBUTE THOSE POINTS TO OTHER AVAILABLE AREAS IN THE EXPERIENCE, BACKGROUND, QUALIFICATIONS, AND PROPOSED PLAN AND POTENTIALLY PRICING.
UM, BUT THAT WAS KIND OF THE END OF MY BRIEFING AND BE HAPPY TO ANSWER ANY QUESTIONS.
I'LL GO INTO FURTHER DETAIL IF THE COMMITTEE WOULD LIKE.
I DON'T THINK I ANTICIPATED THAT ITEM WAS GONNA BE TALKING ABOUT WHAT WE HAD TALKED ABOUT LAST WEEK, BUT I SEE THE RELATIONSHIP AND I UNDERSTAND HOW, UH, WHEN WE GO OUT FOR SOLICITATION, WE WANT TO HAVE, WELL, WE ALMOST HAVE TO ELIMINATE THOSE POINTS UNLESS WE DECIDE TO DO TWO SEPARATE ONE FOR LOCAL, WHICH WOULD NOT, WOULD NOT ALLOW FOR HIRING IN ANY POSITION HAD FEDERAL DOLLARS.
AND THE OTHER COULD BE REGIONAL OR WHATEVER.
AND, UH, IT WOULD MEAN THAT YOU WOULDN'T PUT IN THOSE EXTRA POINTS BECAUSE THAT WOULD BE FOR PEOPLE WHO WERE GETTING FEDERAL DOLLARS IN THEIR JOB.
SO WE COULD DO BOTH, BUT IF WE DO ONE, UH, WE'D, WE'D BE ELIMINATING THOSE EXTRA POINTS.
AND LIKE YOU WERE SAYING, SPREADING THEM OUT.
SO I THINK, UH, I'D BE INTERESTED TO HEAR WITH, UH, WHAT THE COMMITTEE HAS TO SAY AND ALSO WHAT DIFFERENCE DOES IT MAKE.
FOR EXAMPLE, IN, IN YOUR EXPERIENCE, HOW MANY, UH, LOCAL AGENCIES, UH, HAVE BEEN PROVIDING, UH, PEOPLE TO FILL TEMPORARY JOBS FOR US? HOW MANY MIGHT BE EXCLUDED IF WE GO WITH SIMPLY THE FEDERAL REQUIREMENTS? UH, HOW MANY PEOPLE WE'VE BEEN HIRING ARE INVOLVED IN FEDERAL AND HOW MANY ARE, ARE MORE LOCAL IN THE, UH, FINANCIAL BACKING FOR THOSE? SO IF, IF YOU WOULD BE WILLING TO PUT THAT INFORMATION TOGETHER AND BRING IT TO US, I THINK IT'D BE EASIER FOR US TO MAKE A DECISION ON WHETHER WE'D LIKE TO HAVE ONE OR TWO SEPARATE.
UH, AND I REALIZE THAT'S A LITTLE MORE WORK, BUT YOU KNOW, IF WE HAVE, IF WE HAVE ONE COMPANY DOING THEM ALL, AND I DON'T KNOW IF THAT'S WHERE WE WERE GONNA GO, WE MIGHT'VE SAID, WELL, WE'RE GONNA HIRE TWO COMPANIES.
UH, SO, UH, IF WE HAVE MORE THAN ONE, UH, AND YOU KNOW, WE HAVE MULTIPLE OR, OR DIFFERENT METHODOLOGIES TO USE, I STILL DON'T THINK THAT MAKES THAT JOB TOO DIFFICULT FOR US.
YOU KNOW, IF IT'S GOT FEDERAL DOLLARS, WE'D CONSIDER THESE TWO COMPANIES AND REACH OUT TO THEM TO FILL THAT JOB.
IF IT DIDN'T, WE'D TALK TO THESE TWO COMPANIES AND LET THEM REACH.
SO WE'RE SPREADING IT OUT A LITTLE BIT MORE IF WE DECIDE TO GO THAT WAY.
BUT I THINK A LOT HAS TO DO WITH HOW MANY OF THOSE JOBS WE FEEL ARE REALLY TIED TO THOSE, UH, YOU KNOW, THOSE LIMITATIONS.
HOW MANY ARE GONNA BE FEDERALLY RELATED, HOW MANY ARE GONNA BE NON-FEDERAL RELATED.
SO I THINK HAVING THAT INFORMATION WOULD HELP US.
BUT ONE MORE ISSUE, UH, THAT WE'VE BROUGHT UP THAT THE COUNCILMAN I WE'RE TALKING ABOUT IS TRYING TO, UH, IDENTIFY LIMITATIONS ON HOW MUCH THE CITY WOULD BE WILLING TO PAY THE COMPANY FOR ITS SERVICES.
AND MAKING THAT PART OF OUR OUTREACH HERE FOR RIGHT NOW.
IF WE UNDERSTAND THAT THE MAJORITY OF THESE COMPANIES ARE OPERATE LIKE REAL ESTATE COMPANIES, YOU SELL YOUR HOUSE, YOU'RE GONNA PAY 6% TO THE REALTOR.
UH, ARE WE SAYING IF WE HIRE SOMEBODY, UH, THROUGH ONE OF THESE AGENCIES, WE'RE GONNA GIVE 40% TO THE COMPANY THAT DOES THE HIRING.
HOW MANY OF THESE ARE SET IN STONE? OR HOW MUCH DO WE HAVE AN OPPORTUNITY TO NEGOTIATE? YOU
[00:50:01]
CAN REG, YOU CAN NEGOTIATE YOUR, YOUR REALTOR FEE.YOU CAN SAY, I'M ONLY GONNA PAY 4% FOR SELLING MY HOUSE.
OR WE CAN SAY, WE'RE ONLY GONNA PAY 25% TO THE COMPANY THAT FILLS THIS POSITION.
'CAUSE WE WANT THE WORKER TO GET THE MAJORITY OF THAT MONEY.
SO I THINK THAT'S SOMETHING ELSE THAT, UH, THIS COMMITTEE HAS AN INTEREST IN UNDERSTANDING MORE OF AS WE MOVE FORWARD WITH, UH, THAT PARTICULAR, UH, TYPE OF SOLICITATION.
SO I DON'T KNOW IF ANY OF THE OTHER COMMITTEE MEMBERS HAVE ANY COMMENT ON THAT, BUT THOSE ARE MINE.
SO CHAIR, WHAT WE'LL DO IS WE'LL BRING BACK AN ITEM ON THE NEXT, UH, MEETING AND WE'LL GET YOU THAT INFORMATION THAT, THAT YOU REQUESTED.
UM, WE DO USE, I BELIEVE THREE FIRMS TODAY, UM, THAT ARE UNDER CONTRACT.
YOU MENTIONED THE, THE MARKUP IS WHAT WE WOULD REFER TO ON THE, ON THE PAY PART OF IT.
THAT IS PART OF THE PROPOSED PLAN THAT IS BID.
THE OTHER THING THAT WE'RE WORKING ON.
UM, SO THAT'LL BE PART OF WHAT IS REVIEWED OR EVALUATED.
THE OTHER THING WE'RE WORKING ON IS, UH, SOME WORK THAT STARTED THIS PAST SUMMER, BUT ALSO COUNCILMAN VINNO BROUGHT THIS UP AT THE LAST MEETING AND THAT WAS, WE ARE WORKING WITH, UH, OUR DEPARTMENTS TO SEE WHERE WE CAN, UM, UH, REDUCE THE USE OF TEMPORARY SERVICES.
SO A LOT OF PLACES IT'S A GAP KIND OF MEASURE WHERE WE'RE WAITING TO FILL A POSITION.
UH, IN SOME CASES IT COULD BE PROJECT BASED, YOU KNOW, WE'VE GOT A PROJECT WE NEED SOME HELP ON.
WE KNOW THAT DURATION OF THAT PROJECT'S GONNA BE, FOR EXAMPLE, SIX MONTHS.
AT THE END OF THAT TIME, WE WOULDN'T BE LOOKING TO KEEP AN EMPLOYEE ON A FULL-TIME BASIS.
BUT WE ARE GONNA LOOK AT THAT AND THEN KEEP IN MIND WHEN WE TALK ABOUT THE MARKUP, THAT IT'S NOT A, UM, AN ADDITIONAL 28%, UH, THAT WE WOULD BE PAYING, I UNDERSTAND.
VERSUS A CITY EMPLOYEE BECAUSE ON THE CITY EMPLOYEE SIDE, WE DO HAVE MARKUPS FOR BENEFITS, HEALTHCARE, RETIREMENT, ALL OF THOSE THINGS.
BUT IT IS DEFINITELY SOMETHING WE NEED TO LOOK AT AND WE'RE GONNA BRING THAT BACK AS PART OF THE RECOMMENDATION AS YOU ALL REQUESTED, WHEN WE'RE DONE WITH THE SOLICITATION.
'CAUSE IT'LL TAKE US SOME TIME TO WORK THROUGH THAT.
YEAH, I CAN UNDERSTAND WHAT YOU'RE SAYING.
I THINK ANOTHER CONSIDERATION IS IF SOMEBODY HAS A MARKUP OF 35, 40%, ARE THEY ALSO GIVING BENEFITS? RIGHT.
THAT, YOU KNOW, KIND OF IS COVERED BY THAT MARKUP THEY HAVE.
COUNCILMAN TREVINO HAD SOMETHING.
AND BEN, I'M JUST GONNA FOLLOW UP ON WHAT YOU'RE SAYING.
SO TO YOUR POINT, I MEAN, THAT'S KIND OF WHY I BROUGHT UP THE CONCERN IS, IS I JUST WANNA MAKE SURE THAT, UM, YOU KNOW, ONE OF THE THINGS WE'RE DOING WHEN IT COMES TO TEMPS IS THAT IT IS, IT IS CONSIDERED THAT, UH, WHAT I WANT, WHAT I WANT TO SEE IS HOW MANY OF THOSE POSITIONS HAVE BEEN IN THAT ROLE MORE THAN SIX MONTHS? UH, YOU KNOW, I SUSPECT IT'S A LOT.
AND MOREOVER, AS YOU JUST DESCRIBED, YOU, YOU KNOW, I, I THINK WE NEED TO BE CAREFUL AND WE NEED TO BE MINDFUL OF THE FACT THAT, UH, THESE FOLKS ARE NOT RECEIVING ANY KIND OF HEALTH BENEFITS OR, YOU KNOW, ARE COVERED IN ANY WAY BECAUSE THEY ARE CONSIDERED TEMPS.
AND SO A LARGE MAJORITY OF THOSE FUNDS ARE GOING TO FEES INSTEAD OF WHAT I THINK WE SHOULD REALLY BE LOOKING AT.
THIS IS, THIS IS PEOPLE'S HEALTHCARE, THIS IS THEIR LIVELIHOOD.
UM, YOU KNOW, I I I THINK WE NEED TO BE MINDFUL OF, OF SOMETHING LIKE THAT.
WE'VE, WE'VE JUST HAD A LONG CONVERSATION ABOUT COUNCIL AIDS BECAUSE OF THIS, UH, YOU KNOW, THIS, THIS IS ABOUT HOW WE APPLY THIS EQUITABLY ACROSS OUR ENTIRE ORGANIZATION.
SO I MEAN, I, WHEN I, WHEN I HEAR THAT NUMBER, I, I JUST, I THINK WE NEED TO KIND OF TAKE A LOOK, TAKE A HARD LOOK AT WHAT THESE POSITIONS ARE AND HOW LONG THEY'VE BEEN IN THAT ROLE.
AND YOU KNOW, I KNOW, I KNOW THERE'S JUST BEEN SEVERAL TEMP POSITIONS THAT HAVE BEEN THERE MUCH LONGER THAN SIX MONTHS EVEN, EVEN YEARS.
AND, AND I DON'T THINK WE SHOULD BE DOING THAT.
WE'RE GONNA LOOK AT ALL OF THAT.
UM, HR IS DOING SOME ANALYSIS ON THE LAST COUPLE OF YEARS AND WORKING WITH THE DEPARTMENTS INDIVIDUALLY.
SO THAT'S THE INFORMATION WE'LL BE ABLE TO BRING BACK TO YOU IS TO BREAK THAT DOWN AND SHOW HOW WE USE THEM, WHERE WE USE THEM.
AND QUITE HONESTLY, WE'LL BE RECORD, WE'LL BE, UH, IMPLEMENTING SOME CHANGES PROBABLY AS A RESULT OF THIS, WHERE WE WILL BE, UH, USING THEM KIND OF IN A DIFFERENT WAY OR NOT USING THEM IN SOME CASES.
HR WORKED WITH ONE OF OUR DEPARTMENTS THAT HAD, UH, I DON'T REMEMBER THE EXACT NUMBER, BUT A NUMBER OF GRANT FUNDED POSITIONS THAT WERE, UM, TEMPORARIES.
BUT WHEN WE LOOKED AT IT, IT WAS A GRANT THAT WE GET EVERY YEAR.
WE'VE BEEN GETTING FOR SOME TIME.
SO OUR HR FOLKS WORK WITH THEM TO ACTUALLY MOVE THOSE POSITIONS TO FULL-TIME, UM, CITY EMPLOYEES UNDER THAT GRANT PROGRAM.
AND THAT'S SOMETHING WE CAN MANAGE.
SO THAT'S, THAT'S EXACTLY WHAT I TALKING ABOUT.
AND SO, FOR EXAMPLE, UH, THE UNDER ONE ROOF PROGRAM, WHICH HAS BEEN FUNDED, UH, THE FUNDING KEEPS GROWING EVERY SINGLE YEAR.
UM, I KNOW THAT WE'RE USING A TEMP RIGHT NOW ON THAT PROGRAM, WHICH DOESN'T MAKE ANY SENSE TO ME.
IT CERTAINLY DOESN'T HELP THE PROGRAM.
WE'RE REALLY FALLING SHORT ON THE NUMBER OF ROOFS TO DATE OVER THE LAST 140 DAYS.
[00:55:01]
GONNA MISS OUR MARK FOR THE YEAR.AND, AND YOU WE HAVE TO ASK WHY ARE WE APPROACHING IT THIS WAY WHEN WE, WHEN WE KNOW THAT THE FUNDING IS THERE.
UH, AND SO TO YOUR POINT, IF WE HAVE THESE PROGRAMS AND WE HAVE THIS CAPACITY, WHY ARE WE UTILIZING TEMPS IN THIS MANNER? SO I, I DO WANNA LOOK AT THAT.
AND I, I, THE OTHER THING I WOULD ASK, I THINK IT WOULD ALSO BENEFIT MY, UH, FELLOW COMMITTEE MEMBERS IS IF, IF WE COULD HAVE, UM, MAYBE EVEN A, A BRIEFING BEFORE THIS MEETING ABOUT YOUR FINDINGS SO THAT WE CAN BE PREPARED TO TALK AT THE COMMITTEE, NOT, NOT HAVE THE, THESE FINDINGS AT JUST AT THE COMMITTEE.
MAYBE, UH, A SUGGESTION COUNCILMAN IS ON THE NEXT MEETING WE'RE GONNA TALK ABOUT THIS, UM, SUPER CIRCULAR ISSUE AND THE APPLICATION OF LOCAL PREFERENCE.
UM, I THINK WE CAN, UH, BRIEF YOU ON WHAT YOU'RE ASKING FOR AS WE COME FORWARD WITH THE FINAL PART OF THE PROCESS BEFORE WE SCHEDULE THAT MEETING.
WE CAN COME BRIEF YOU ONE-ON-ONE.
IT'LL TAKE US MORE TIME TO GET THROUGH IT.
IT'S A LOT OF DATA THAT HR IS, UH, PUSHING THROUGH.
SO IF WE CAN DO IT IN THOSE KIND OF TWO PHASES, I THINK THAT'D BE HELPFUL FOR US.
AND I WOULD EXPECT YOU TRY AND MAKE SPECIAL, UH, ARRANGEMENTS FOR OUR, UH, COMMUNITY MEMBERS TO GO AHEAD AND GET THAT BRIEFING, UH, SO THAT THEY'RE AS KNOWLEDGEABLE AS WE ARE AT THE TIME THAT WE ADDRESS THIS IN THE MEETING.
CHAIR, I'LL, I WILL FOLLOW UP WITH BOTH OF THEM.
UH, THEN WE, THIS WAS JUST A BRIEFING.
WE'RE FINISHED WITH THIS AT THIS TIME.
I DON'T SEE ANY OTHER ITEMS. UH, ARE THERE, UH, ANY ITEMS WE SHOULD CONSIDER FOR THE FUTURE? WE'VE JUST DISCUSSED THIS ONE AND I THINK WE KNOW WE'RE GONNA BE GOING FORWARD WITH THAT.
ANY COMMITTEE MEMBERS HAVE ANY SUGGESTIONS FOR ITEMS TO BE COVERED IN THE FUTURE? HEARING NONE.
UH, OUR NEXT SCHEDULED MEETING IS MARCH 17TH AND SO WE ARE ADJOURNED.