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ON THIS WEDNESDAY, OCTOBER 28TH.
GO AHEAD AND CALL OUR CITY COUNCIL V.
UH, MADAM CLERK, COULD YOU READ THE ROLE? COUNCIL MEMBER TREVINO? HERE.
COUNCIL MEMBER ANDREW SULLIVAN.
ALRIGHT, GOOD AFTERNOON EVERYONE.
[1. 20-6297 Briefing on the Biannual High Profile Report for Fiscal Year 2021. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] ]
WELCOME.WE HAVE ONE ITEM ON OUR B SESSION TODAY.
LET ME TURN IT OVER TO OUR CITY MANAGER, ERIC WALSH.
UH, TODAY THE, UH, FINANCE DEPARTMENT WILL PRESENT, UH, OUR BIANNUAL HIGH PROFILE FORECASTING REPORT.
UH, THE REPORT COVERS THE FIRST SIX MONTHS OF FISCAL YEAR 21, UH, FROM OCTOBER, 2020 THROUGH MARCH OF, UH, 2021.
JUST TO REMIND THE COUNCIL, UH, WE PRESENT THIS TO YOU TWICE A YEAR, UH, BOTH HERE AT B SESSION, UH, BUT ALSO TO THE AUDIT AND ACCOUNTABILITY COMMITTEE.
UH, THE FORECASTING REPORT YOU'LL SEE TODAY WAS PRESENTED TO THE COMMITTEE ON OCTOBER 20TH.
UH, AS YOU'LL RECALL, UM, HIGH PROFILE PROJECTS ARE CATEGORIZED AS EITHER CONSENT INDIVIDUAL OR SELECT.
UH, THE CONSENT AND INDIVIDUAL HIGH PROFILE PROJECTS WILL GO THROUGH OUR NORMAL PROCESS THROUGH THE AUDIT AND ACCOUNTABILITY COMMITTEE.
UH, PRIOR TO THE SOLICITATION RELEASE, AND AGAIN, UH, PRIOR TO THE CONSIDERATION OF THE FULL COUNSEL ARE SELECT HIGH PROFILE PROJECTS, UH, ARE PRESENTED TO COUNCIL IN A B SESSION PRIOR TO SOLICITATION AND THEN AGAIN PRIOR, UH, TO, UH, FULL CONSIDERATION IN A B SESSION.
IT JUST GIVES, UM, THE COUNCIL AN OPPORTUNITY TO HAVE A, UH, BROADER DISCUSSION, UH, ABOUT, UH, SOME OF THESE HIGHER PROFILE SOLICITATIONS.
TODAY'S, UH, PRESENTATION WILL HIGHLIGHT, UH, THOSE SELECT HIGH PROFILE, UH, PROJECTS, UH, THAT WE ANTICIPATE, UH, SEEING OVER THE NEXT SIX MONTHS, AND WE'LL BE INCORPORATING 'EM INTO, UH, THE B SESSION SCHEDULE.
UH, WE'RE SEEKING YOUR INPUT AND FEEDBACK, UH, ON THE ITEMS, UM, ALL OF THE ITEMS, THE CONSENT, THE INDIVIDUAL, AND THE SELECT THIS AFTERNOON.
AND THEN WE'LL, UM, WE'LL CALENDAR AND SCHEDULE ACCORDINGLY.
SO WITH THAT, I'LL TURN IT OVER TO, UH, TROY TO PRESENT THE STAFF RECOMMENDATIONS, UH, FOR, UH, UPCOMING B SESSIONS AND THE, UH, AUDIT ACCOUNTABILITY COMMITTEE.
THANK YOU, ERIC, AND, AND GOOD AFTERNOON, MAYOR AND COUNCIL.
AND BEFORE I START MY PRESENTATION, I'M OVER IN THE, UM, THE RIVERVIEW BUILDING.
SO WE HAVE A LOT OF CONSTRUCTION GOING ON, SO YOU MAY HEAR SOME, SOME BOOMS AND SOME DRILLING.
AND SO I JUST WANTED TO APOLOGIZE IN ADVANCE AND IN, IN THE EVENT YOU HEAR ANY OF THOSE DISRUPTIONS.
BUT AS ERIC MENTIONED TODAY, I'LL BE PRESENTING THE 2021 BIANNUAL HIGH PROFILE REPORT.
UH, WE'LL BE PRESENTING, UM, THROUGH, THROUGH MARCH, AND I'LL BE BACK TO YOU IN THE MARCH APRIL TIMEFRAME TO ACTUALLY PRESENT THE FORECAST FOR THE, UM, SUBSEQUENT SIX MONTHS.
BUT AS ERIC'S MENTIONED, WE WILL BE TO TWICE A YEAR.
UH, WE MET WITH THE AUDIT ACCOUNTABILITY AND GOT THEIR FEEDBACK AND INPUT, UM, ON OCTOBER 20TH AND HAS BEEN INCORPORATED INTO THIS POWERPOINT THAT YOU'LL BE SEEING TODAY.
AND THEN OF COURSE, WE'RE SITTING HERE MEETING WITH YOU, UM, TO ACTUALLY GET YOUR INPUT AND DONNA CAN GO TO THE NEXT SLIDE.
REAL QUICK, AS ERIC MENTIONED, THERE'S REALLY THREE CATEGORIES THAT, UM, WE KIND OF KIND OF CARVE THESE, UH, PROCUREMENTS UP TO.
AND WE'LL BE SELECTING YOUR INPUT, UM, ON STAFF RECOMMENDATIONS AS FAR AS HOW WE CATEGORIZE EACH OF THESE PROCUREMENTS INTO EACH OF THESE CATEGORIES.
BUT, UM, WE HAVE THOSE THAT YOU'LL BE SEEING FOR THE CITY COUNCIL B SESSION THAT ARE SELECTED FOR THE CITY COUNCIL B SESSION.
AND THEN WE ALSO HAVE THOSE, UM, THAT ARE GONNA BE AN INDIVIDUAL AND CONSENT, MUCH LIKE OUR EIGHTH SESSION AGENDA FOR THE AUDIT AND ACCOUNTABILITY COMMITTEE.
AND SO THIS REALLY SETS THE TONE FOR WHAT Y'ALL BE SEEING OVER THE NEXT SIX MONTHS, UM, AND BASICALLY GETTING Y'ALL'S INPUT ON THOSE ITEMS AS WELL.
UH, MOVING TO THE NEXT SLIDE, BEFORE MOVING INTO THE PRESENTATION, JUST KIND OF GIVING YOU A LITTLE REMINDER, YOU KNOW, WHAT IS A HIGH PROFILE SOLICITATION, BUT OUR DEFINITION FOR HIGH PROFILE CONTRACTS ARE THOSE CONTRACTS THAT ARE DISCRETIONARY IN NATURE AND VALUED OVER $1 MILLION.
THEN YOU ALSO CAN GENERATE A HIGH LEVEL OF COMMUNITY INTEREST OR OTHER EXCEPTIONAL INTERESTS.
ARE THEY HIGHLY COMPLEX OR TECHNICAL IN NATURE, OR HAVE CONTRACT TERMS AND CONDITIONS THAT ARE NON-STANDARD ARE COMPLEX.
THEY CAN MEET ANY ONE OF THESE THREE CRITERIA AND THEY WOULD BE CLASSIFIED AS A, UM, A HIGH PROFILE CONTRACT AND BE INCLUDED
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IN WHAT YOU'RE GONNA SEE FOR THE NEXT SIX MONTHS.AND JUST AS A REMINDER, THESE ARE DISCRETIONARY CONTRACTS.
THIS DOES NOT INCLUDE ANYTHING THAT ARE LOW BID, LOW BID, OR PURELY IDENTIFIED BY PRICE AND ARE WARRANTED ON PRICE, SO THEY'RE NOT DISCRETIONARY IN NATURE.
WHEN WE'RE PUTTING TOGETHER THE FORECAST, WE ALSO PUT TOGETHER, AND WE SHARED THIS WITH THE COUNCIL, UM, SEVERAL YEARS AGO, A NEW CRITERIA TO ACTUALLY KIND OF SHOW OR TO IDENTIFY THOSE ITEMS THAT WE WOULD RECOMMEND TO STAFF BEING PRESENTED FOR B SESSION.
AND WE DID THIS BASED ON LOOKING AT HISTORY, KIND OF WHAT LANDED ITSELF TO, UM, A B SESSION PRESENTATION AND LOOKING AT, AT THAT HISTORICAL IMPACT.
TYPICALLY, ITEMS THAT HAD A FINANCIAL IMPACT OR A VALUE OR $25 MILLION ARE GOING TO BE SESSIONS.
WE USE THAT AS A GUIDELINE, THE CONTRACT TERM OF 10 YEARS OR MORE WHERE A VENDOR OR A CONTRACTOR HAS A SIGNIFICANT INVESTMENT IN THE POTENTIALLY AN INFRASTRUCTURE EQUIPMENT TO BASICALLY, UM, SERVICE THE CITY CONTRACT.
UM, IT CAN BE SELECT HIGH PROFILE IF IT HAS HIGH POLICY CONSIDERATIONS OR PUBLIC SAFETY IMPLEMENTA IMPLICATIONS.
ALSO, IF IT GENERATES A, A LARGE AMOUNT OR A HIGH LEVEL OF COMMUNITY OR STAKEHOLDER IMPACT OR INTEREST.
AND THEN KIND OF AS A CATCHALL, 99% OF OUR SELECT CONTRACTS ARE GONNA MEET ONE OF THESE CRITERIA, BUT ALSO PROFESSIONAL JUDGMENT JUST BASED ON OUR EXPERIENCE AS CITY STAFF.
AND IF THERE'S ANYTHING CITY COUNCIL, UM, BASED ON THEIR JUDGMENT OR HISTORICAL, UM, HISTORICAL PERSPECTIVE ON THESE CONTRACTS, WE BRING THOSE INTO A SELECT HIGH PROFILE CRITERIA AS WELL.
SO IF IT MEETS ONE OF THESE, UH, FIVE CRITERIA, THEN WE WOULD ACTUALLY BE RECOMMENDING IT FOR A B SESSION PRESENTATION, AND YOU'LL SEE OUR RECOMMENDATIONS HERE IN A, IN A COUPLE OF SLIDES.
BUT BEFORE MOVING INTO THE FORECAST, I KIND OF WANTED TO SHOW WHAT PROJECTS ARE IN PROGRESS ARE REMAINING OR ROLLING OVER FROM FY 2020.
THERE'S, UM, 20 PROCUREMENTS THAT ARE IN PROGRESS.
ALL THESE HAVE BASICALLY DEREK MENTIONED, HAVE YOU HAVE A PRES SOLICITATION BRIEFING AND YOU HAVE A POST SOLICITATION BRIEFING.
ALL THESE HAVE MET AND HAVE BEEN THROUGH A PRES SOLICITATION PROCESS AND ARE PENDING THE POST SOLICITATION.
UH, MATTER OF FACT, OUT OF THESE 20 PROCUREMENTS, THERE ARE FOUR THAT WE BRIEFED TO, UM, THE AUDIT AND ACCOUNTABILITY COMMITTEE ON THE 20TH, AND THOSE WOULD BE UNDER THE AVIATION BUCKET WOULD BE THE AIRFIELD IMPROVEMENTS PACKAGE.
SEVEN UNDER PARTS AND RECREATION WOULD BE THE ON-CALL ENGINEERING AND LANDSCAPE ARCHITECTURAL SERVICES FOR THE HOWARD PEAK GREENWAY TRAILS.
AND WE ALSO HAD TWO WITHIN THE PUBLIC WORKS FOR THE DESIGN BUILD SERVICES FOR THE POLICE STATION AT ST.
MARY'S AND THE DISTRICT NINE SENIOR CENTER.
SO THESE HAVE COMPLETED THE PROCESS WHEN WE MOVING THEIR WAY TO THE A SESSION AGENDA HERE IN THE NEXT, UM, MEETING OR SO.
UM, THERE'S ALSO ONE OTHER ITEM I BRING YOUR, TO YOUR ATTENTION AS FAR AS UNDER I T S D, AND THAT IS THE RESIDENT CONNECTION PLATFORM.
THAT WAS SOMETHING THAT WAS PREVIOUSLY IDENTIFIED AS A SELECT HIGH PROFILE REQUIRING A B SESSION.
UM, THIS HAS FINISHED THE EVALUATION PROCESS AND WE'LL BRING, BRING THIS FORWARD IN A B SESSION, UH, TARGETING DECEMBER, UH, TO BRIEF, UM, HAVE A STAFF BRIEFING TO THE FULL COUNCIL.
SO LOOKING FORWARD TO THE, THE, UM, THE NEXT SIX MONTHS FROM OCTOBER THROUGH MARCH OF 2021.
WE WORKED WITH ALL THE DEPARTMENT HEADS AND THE EXECUTIVE LEADERSHIP TEAM TO IDENTIFY THOSE PROJECTS, UM, AS HIGH PROFILE OF ALL OF ALL OF OUR PROCUREMENT.
WE IDENTIFIED 34 HIGH PROFILE PROJECTS.
OF THOSE 34, WE ARE RECOMMENDING THAT FIVE BE HEARD IN A B SESSION.
UM, KEEP IN MIND THAT EVEN THOUGH WE'RE RECOMMENDING FIVE FOR A B SESSION, THAT MEANS THEY'D BE COMING THROUGH FOR 10 PRESENTATIONS.
UH, I THINK AS ERIC MENTIONED, WE WOULD COME THROUGH AS AN INITIAL PRESENTATION TO GIVE YOU A PRES SOLICITATION BRIEFING AS A COUNCIL, UM, PRIOR IN SEEKING YOUR INPUT PRIOR TO THOSE, UM, SOLICITATIONS HITTING THE STREETS.
AND THEN ONCE THE EVALUATION HAS BEEN COMPLETED, UM, WE COME BACK TO, UM, THE FULL COUNSEL IN A B SESSION TO SHOW YOU THE RESULTS OF THE EVALUATION.
UM, BEFORE GOING INTO AN A SESSION, UM, AGENDA ITEM, IN ADDITION TO THOSE FIVE THAT WE'RE RECOMMENDING FOR A B SESSION, WE IDENTIFIED AND ARE RECOMMENDING 29 GO THROUGH THE AUDIT ACCOUNTABILITY COMMITTEE.
AND AS A REMINDER, IF THE FIVE THAT'RE GOING THROUGH TO B SESSION, THEY WOULD NOT BE GOING THROUGH THE AUDIT ACCOUNTABILITY.
THEY'D BE GO STRAIGHT TO THE FULL COUNCIL FOR THEIR CONSIDERATION.
OF THESE 29 BEING RECOMMENDED FOR AUDIT ACCOUNTABILITY, WE IDENTIFIED 12 THAT WOULD HAVE AN INDIVIDUAL BRIEFING BY STAFF.
AND WHEN I'M TALKING ABOUT AN INDIVIDUAL BRIEFING, I'M MEANING I'M REFERRING TO THOSE THAT NOT ONLY HIT REALLY A MILLION DOLLAR CRITERIA FOR A HIGH PROFILE, BUT THEY MAY ALSO MEET SOME OF THOSE OTHER CRITERIA AS FAR AS COMPLEX OR TECHNICAL IN NATURE, UM, OR A HIGH LEVEL OF COMMUNITY INTEREST.
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BE RECOMMENDING 17 ON CONSENT.AND TYPICALLY, TYPICALLY THESE CONSENT ITEMS ARE RELATIVELY ROUTINE.
THEY HIT THE MILLION DOLLAR CRITERIA, BUT REALLY DON'T GENERATE ANY OF OR, UM, TOUCH ON ANY OF THOSE OTHER CRITERIA FOR A HIGH PROFILE PROJECT.
THOSE FIVE, THIS IS THE DETAIL.
UM, A LOT OF THESE WILL LOOK FAMILIAR TO YOU ALL FROM TASK PROCUREMENTS, BUT THESE ARE THE FIVE THAT, UM, THAT WE AS STAFF ARE RECOMMENDING TO GO THROUGH FOR A FULL B SESSION PRESENTATION.
THE FIRST ITEM IS OUT OF V H S, IT'S THE 22 AND 23 CONSOLIDATED FUNDING, UM, WITH AN ESTIMATED VALUE OF $48.7 MILLION.
THE SECOND ITEM THROUGH E D D IS OUR DISPARITY IN CAUSATION ANALYSIS STUDY OR THE DISPARITY STUDY, UM, WHICH REALLY LAYS THE FOUNDATION FOR OUR VEDA PROGRAM.
UM, FOR OUR SMALL PROCUREMENTS, IT'S REALLY, EVEN THOUGH THE ESTIMATED VALUE IS 800,000, IT REALLY DOES NOT HIT THAT MILLION DOLLAR BENCHMARK THAT, UM, WE DISCUSSED.
UH, WE FILL A STAFF THAT SAYS THERE ARE POLICY ISSUES HERE THAT, UM, THE COUNCIL WOULD LIKE TO EVALUATE AS WELL AS A HIGH, UM, A HIGH LEVEL OF COMMUNITY AND SMALL BUSINESS INTEREST.
AND SO EVEN THOUGH THIS, THIS, UM, IS A RELATIVELY LOW VALUE CONTRACT, WE THINK THAT SHOULD GO THROUGH, UM, CAN BE, UM, PRESENTED AS A HIGH PROFILE CONTRACT AND A FULL B SESSION.
THE NEXT TWO INTO THE PUBLIC WORKS DEPARTMENT ARE THE HEMI HEMISPHERE CIVIC PARK, THE DEVELOPMENT, UM, AND IMPROVEMENTS FOR THE URBAN PLAZAS.
WATER FEATURES, PROMENADE, PROMENADES, OPEN GREEN SPACES AND COURTYARDS AT 27 MILLION.
WE ALSO HAVE THE AIRPORT TERMINAL B EXPANSION AT 11.3 MILLION.
THIS ALSO DOES NOT HIT THAT $25, $25 MILLION BENCHMARK THAT I MENTIONED EARLIER AS FAR AS, UM, THOSE THAT ARE IDENTIFIED OR SELECT, BUT WE THINK THERE MAY BE WITH, WITH THE PANDEMIC AND WITH THE EXPANSION OF THE AIRPORT THAT THIS MAY BE AN ITEM THAT Y'ALL WOULD LIKE TO HEAR IN A B SESSION AS WELL.
AND THEN LASTLY, WITH OUR SAN ANTONIO POLICE DEPARTMENT, THE MUNICIPAL TOW MANAGER AND THE TOW MANAGEMENT SERVICES FOR THE SAN ANTONIO POLICE DEPARTMENT AT $48 MILLION OR A FIVE YEAR CONTRACT.
SO THOSE ARE THE FIVE ITEMS THAT WE AS STAFF WOULD BE RECOMMENDING OVER THE NEXT SIX, SIX MONTHS TO BE ISSUED AND COME TO THE FULL COUNCIL IN A PRES SOLICITATION.
UM, BE LOOKING FOR YOUR ALL'S FEEDBACK.
THE NEXT COUPLE OF SLIDES, UH, JOHN, ARE THOSE THAT WE RECOMMENDED, UM, TO GO THROUGH THE AUDIT AND ACCOUNTABILITY COMMITTEE.
UM, THIS FIRST LIST IS A LISTING OF 12 PROCUREMENTS, UM, RESIDENT BEING GENERATED OUT OF EIGHT DEPARTMENTS.
AND THESE WOULD BE THE ONES I MENTIONED THAT WOULD BE SCHEDULED FOR AN INDIVIDUAL BRIEFING TO THE AUDIT AND ACCOUNTABILITY COMMITTEE OF THESE ITEMS THAT ARE GENERATED HERE, AND I'LL GO THROUGH THEM IN IN SOMEWHAT MORE DETAIL HERE IN THE NEXT THREE OR FOUR SLIDES.
BUT UNDER FINANCE, THE FINANCIAL ADVISOR SERVICES, AND THEN UNDER NEIGHBORHOOD AND HOUSING SERVICES, THOSE THREE ITEMS, UM, HAVE ALL BEEN, UM, BRIEFED TO THE AUDIT ACCOUNTABILITY AS A PRES SOLICITATION.
THE REMAINING ITEMS WILL BE SCHEDULED FOR FUTURE, UH, BRIEFINGS WITH THE AUDIT ACCOUNTABILITY COMMITTEE IF WE GET THE CONCURRENCE FROM THIS, UM, FROM Y'ALL IN THE C-SECTION.
THE NEXT THREE SLIDES, WILL WE GO THROUGH THE LIST? I, UM, I JUST SHOWED YOU ON THE PRIOR SLIDE IN SOMEWHAT MORE DETAIL UNDER THE AVIATION DEPARTMENT, WE HAVE TWO PROJECTS, THE EXECUTIVE PROGRAM ADVISORY SERVICES, WHICH ARE REALLY CONSULTATIVE IN NATURE, UM, PROVIDING ADVISORY SERVICES FOR FUTURE AIRPORT DEVELOPMENT PROJECTS AT 3.7, 3.75 MILLION.
WE HAVE THE RENO RECONSTRUCTION OF, UH, TAXIWAY H UM, LOOKING AT RENOVATING THE APRON TAXIWAY INSTALL ISLAND SHOULDERS, UM, AND OTHER ITEMS AT TUNE OF 18 MILLION.
THEN WHEN I JUST MENTIONED TO YOU FOR FINANCE WITH THE FINANCIAL ADVISOR SERVICES, WHERE OUR FINANCIAL ADVISORS ADVISOR SERVICES ASSIST WITH THE MANAGEMENT OF THE CITY'S DEBT PROGRAM AND ANYTHING REALLY WE BRING TO YOU AS A COUNCIL TO CONCERNED AS FAR AS THE DEBT ISSUANCE IN TERMS OF OUR GEO OR COS OR TAX NOTES OR ANY OTHER FINANCIAL INSTRUMENTS THAT WE MAY BRING FORWARD.
UH, THIS IS AN ESTIMATED VALUE OF 2.3 MILLION.
IT'S GONNA BE LARGELY CONTINGENT UPON THE NUMBER OF ISSUANCES OR DEALS THAT WE BRING FORWARD, BUT BASED ON HISTORY, IT HAS GENERATED ABOUT 2.3 MILLION OVER A FIVE YEAR PERIOD FOR OUR HUMAN RESOURCES DEPARTMENT.
WE'LL BE TAKING FOR THE TEMPORARY STAFFING SERVICES, UM, WHICH BY ITS VERY NATURE, PROVIDES TEMPORARY STAFFING FOR OUR CITY DEPARTMENTS.
THIS HAD GONE THROUGH THE AUDIT ACCOUNTABILITY COMMITTEE, UM, LAST YEAR, BUT WITH THE PANDEMIC AND OTHER THINGS CHANGING, WE WERE GONNA BRING THIS BACK THROUGH WITH SOME CHANGES.
AND ALSO AT THE REQUEST OF THE AUDIT ACCOUNTABILITY COMMITTEE.
HISTORICALLY, THIS ONE I THINK GENERATED ROUGHLY ABOUT AN ESTIMATED VALUE OF 48 MILLION, AND THIS HAS BEEN REVISED DOWN TO 28 MILLION BASED ON THE CURRENT CIRCUMSTANCES.
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LASTLY, ON THIS SLIDE, YOU HAVE THE LIBRARY.YOU HAVE A MATERIAL RECOVERY PROGRAM, WHICH REALLY ARE COLLECTION SERVICES, UH, FOR OVERDUE BOOKS AND PAST DUE ACCOUNTS.
IN ADDITION TO THOSE OVERDUE AND PAST DUE ACCOUNTS, THEY'LL ALSO BE PROVIDING, UM, LIVE, LIVE CHAT SERVICES FOR OUR PATRONS AS FAR AS GENERAL INFORMATION AS FAR AS HOURS, HOURS, UM, UM, THAT THEY'RE OPEN AND THINGS OF THAT NATURE.
AS I MENTIONED TO YOU, UNDER THE NEIGHBORHOOD HOUSING, THESE THREE ITEMS WERE RECENTLY PRESENTED TO THE AUDIT AND ACCOUNTABILITY, UM, COMMITTEE IN THE TERM, IN THE FORM OF A PRES SOLICITATION.
WE HAD THE NEIGHBORHOOD IMPROVEMENT BOND PROGRAM DEVELOPMENT FOR SOUTH SAN PEDRO AT 2 MILLION.
WE ALSO HAD GAP FUNDING, UM, FOR RENTAL HOUSING DEVELOPMENT AND HOME OWNERSHIP HOUSING.
BOTH OF THOSE ARE AT 1.25 MILLION.
AND THEN RISK MANAGEMENT, WE HAVE OUR T P A FOR ADMINISTRATION OF OUR WORKERS' COMPENSATION CLAIMS AT 5.5.
SO THE LAST, THE LAST SLIDE COVERING THE INDIVIDUAL, UM, SOLICITATIONS FOR THE AUDIT ACCOUNTABILITY COMMITTEE.
START WITH PUBLIC WORKS WITH TWO ITEMS FOR JOB ORDER CONTRACTING, UM, ON-CALL CONTRACTS FOR A BUILDING, REHABILITATION AND RENOVATION AND CONSTRUCTION SERVICES AT 63 MILLION.
AND THEN WE ALSO HAVE ROADWAY IMPROVEMENTS ON SAN SABA, UH, FROM NUEVA STREET TO THE MARTIN STREET TO INCLUDE PEDESTRIAN AMENITIES AND ENHANCEMENTS AT 28 MILLION.
AND THEN AS FAR AS WRAPPING UP THE INDIVIDUAL SOLICITATIONS FOR OUR AUDIT ACCOUNTABILITY, WE HAVE THE SAN ANTONIO FIRE DEPARTMENT, WHICH IS OUR WEB-BASED UNIFORM COMMISSARY, WHICH BASICALLY IS A STOREFRONT TO PROVIDE UNIFORMS TO OUR SAN ANTONIO FIRE DEPARTMENT AT 7 MILLION.
THIS, THIS LAST SLIDE HERE AND WRAPPING UP THE PRESENTATION, THESE ARE THE CONSENT ITEMS THAT WE WOULD BE RECOMMENDING TO ROLL TO ROLL THROUGH THE AUDIT ACCOUNTABILITY COMMITTEE.
AS I MENTIONED, THESE ARE FAIRLY ROUTINE IN NATURE.
UM, THEY MEET THE CRITERIA OF THE MILLION DOLLAR THRESHOLD FOR A HIGH PROFILE CONTRACT, BUT THEY TYPICALLY DON'T MEET, UM, THE CRITERIA FOR HIGHLY COMPLEX OR TECHNICAL IN NATURE OR A HIGH LEVEL OF COMMUNITY INTEREST.
THERE ARE 70 17 COMPUTE, UH, PROCUREMENTS ON THE SLIDE.
I'M NOT GONNA GO THROUGH THEM IN DETAIL BEING GENERATED BY EIGHT DEPARTMENTS.
UM, I THINK AS YOU LOOK AT THEM, I HOPE HOPEFULLY YOU AGREE WITH OUR RECOMMENDATION THAT THESE ARE FAIRLY ROUTINE, UM, WITH PUBLIC WORKS, HAVING THE MAJORITY OF THESE AT 10 PROCUREMENTS.
SO MAYOR AND COUNCIL, UM, THAT WRAPS UP OUR PRESENTATION ON THE FINANCIAL FORECAST FOR, UM, THE NEXT SIX MONTHS.
AND WE HAVE STAFF AVAILABLE FOR QUESTIONS AND, UH, ANY INPUT THAT YOU MAY PROVIDE.
THANK YOU, YOU FOR THE PRESENTATION, TROY.
UM, AND I, I APPRECIATE THE, UH, BENCHMARKING IN TERMS OF WHAT KINDS OF CONTRACTS, UH, WE CAN EXPECT IT TO BE SESSION VERSUS GOING TO, UH, AUDIT FIRST.
UM, I REALLY ONLY HAVE ONE QUESTION, UH, AND THEN I'LL TURN IT OVER TO MY COLLEAGUES, UM, WITH REGARD TO THOSE CONTRACTS THAT GO DIRECTLY TO THE B SESSION.
OH, WHY, WHY? I UNDERSTAND THAT THEY WOULD GO TO THE B SESSION AND, AND THAT MAKES, UM, I MEAN IT MAKES GOOD SENSE.
WHY WOULD THEY NOT ALSO GO TO THE AUDIT COMMITTEE FIRST THOUGH? AND WE, WE HAD ACTUALLY HAD A LOT OF CONVERSATION ABOUT THIS AT THE AUDIT COMMITTEE.
OUR RECOMMENDATION WAS REALLY JUST TO STREAMLINE THE PROCESS TO MAKE SURE THAT THESE PROCUREMENTS ARE ARE MOVING, UM, HASTILY THAT WE GO DIRECTLY TO B SESSIONS.
ALSO, SINCE MEMBERS OF THE AUDIT COMMITTEE ARE, UM, OF COURSE, MEMBERS OF THE FULL COUNCIL, EVERYBODY WOULD BE HEARING THE SAME PRESENTATION AT THE SAME TIME.
THOSE WAS REALLY THE, THE GENESIS OF THAT REASON.
MAYOR, IF YOU'LL RECALL, WHEN WE, WHEN WE INSTITUTED THIS CHANGE, IT WAS, UM, UM, PART OF THE DISCUSSION WAS THAT FOR SOME OF THESE SOLICITATIONS, UM, THEY, WE NEEDED TO LIFT THEM OUT OF THE COMMITTEE PROCESS AND GIVE THE ENTIRE COUNCIL AT THE SAME TIME THE OPPORTUNITY TO SEE THEM BOTH PRES SOLICITATION AND POSTS SOLICITATION.
SO THEY, THEY FOLLOW A LITTLE BIT OF A DIFFERENT TRACK.
WELL, I THINK IT'S ALWAYS HELPFUL, UH, AND, AND REMINDER FOLKS, IF YOU WANT TO JUMP IN, I DON'T SEE ANYBODY WITH THEIR HAND RAISED JUST PUNCH IN.
I THINK I SAW YOU, JOHN, SO I'LL CALL YOU ON IN A SECOND.
UM, BUT I THINK IT'S ALWAYS HELPFUL, I THINK TO HAVE A, A BENCHMARK, UM, FROM THE AUDIT COMMITTEE, EVEN IF THEY'RE JUST LOOKING AT COMPLIANCE ISSUES BEFORE IT COMES TO FEE SESSION.
BUT AGAIN, INTERESTED IN KNOWING MY COLLEAGUE'S INPUT ON THAT.
SO LET ME TURN IT OVER NOW TO, TO, UH, COUNCIL MEMBER COURAGE.
AND AGAIN, PLEASE TAP IN YOUR, UH, HAND RAISE BUTTON IF YOU WANNA CUE IN.
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OKAY, THANK YOU, MAYOR.I UNDERSTOOD THERE WERE SOME ITEMS THAT REALLY THE WHOLE COUNCIL SHOULD HAVE AN OPPORTUNITY TO, OR GO AHEAD AND LOOK AT THAT AND THEN AGAIN, SIT IN WHEN IT COMES BEFORE THE ENTIRE COUNCIL COMMITTEE HAD ANY PROBLEM IN SUPPORTING THAT RECOMMENDATION ON THOSE FEW PARTICULAR ITEMS. AS LONG AS IT'S GIVEN THE SAME KIND OF DETAILED DISCUSSION AND PRESENTATION THAT IT MIGHT, AND THE AUDIT COMMITTEE.
UH, THE OTHER THING I WANTED TO STRESS, ALTHOUGH WE'RE SEEING A LISTING OF, OF ITEMS TO COME BEFORE OUR AUDIT COMMITTEE, THAT WOULD BE ON, UM, AN INDIVIDUAL CONSIDERATION.
I WANT EVERYBODY TO REALIZE THAT THOSE THAT APPEAR MAYBE TO BE DESTINED FOR CONSENT, THOSE ARE ALWAYS VERY CLOSELY EXAMINED BY ALL MEMBERS OF THE COMMITTEE IN ADVANCE OF OUR MEETING.
AND THEN AS WE DO IN OUR OWN COUNSEL, IF THERE'S ANYTHING ON THAT CONSENT LIST THAT INDIVIDUAL MEMBERS FEEL NEED TO HAVE ADDITIONAL ATTENTION, MAYBE DUE TO THE REPORT THAT WE GET THAT MAY HAVE SOME FACTORS IN THERE WE WANT, WE WANT TO KNOW MORE ABOUT, WE'LL PULL THOSE OFF CONSENT AND GET INTO PRETTY DETAILED DISCUSSIONS.
SO OUR, OUR COMMITTEE REALLY FELT PRETTY CONFIDENT ABOUT, UH, WHAT THE, UH, STAFF IS, IS SUGGESTING AT THIS TIME.
NOW I WANNA ECHO THAT FROM COUNCILMAN COURAGE ALSO, UM, INDIVIDUALLY.
AND THEN WE, YOU KNOW, EVEN THOUGH THOUGH THEY'RE ON CONSENT, WE EACH HAVE THAT ABILITY TO PULL IT OFF CONSENT AND, UH, DISCUSS THOSE INDIVIDUAL CONTRACTS.
BUT, UH, I, I DID HAVE ONE QUESTION.
WHEN WE, WHEN WE WENT TO THAT CRITERIA ON LENGTH, TROY, WE HAD ON THERE 10 YEARS, DID WE, WHAT PERCENTAGE OF CONTRACTS, JUST OFF THE TOP OF YOUR HEAD, DO WE HAVE CONTRACTS THAT GO FOR 10 YEARS THAT, UM, UM, IS THAT BENCHMARK A LITTLE BIT TOO HIGH ON THAT OR, UH, YOU KNOW, I'M, I'M, I I'M TRYING TO GET A FEEL FOR, OR DO WE HAVE A LOT OF TENURE CONTRACTS HERE IN THE CITY THERE, THERE'S NOT A LOT OF TENURE CONTRACTS AND I'D HAVE TO GO BACK AND PULL THE EXACT NUMBER.
I THINK IT'S GONNA BE LESS THAN, CERTAINLY LESS THAN 10%.
UM, I THINK IT DOES FIT THAT CRITERIA AS A HIGH PROFILE THAT GOES TO B SESSION CONS, TYPICAL WHEN THEY ARE TENURE, IF WE HAVE CONCESSIONS OR SOMETHING OF THAT NATURE WHERE A, UM, CONTRACTOR REALLY HAS A HIGH INVESTMENT IN EITHER EQUIPMENT OR OTHER INFRASTRUCTURE THAT THEY NEED TO GET THAT RETURN OVER THAT PERIOD OF TIME.
BUT, UM, I DON'T KNOW THE EXACT NUMBER, BUT CERTAINLY LESS THAN 10% OF OUR CONTRACTS.
YEAH, I'D LIKE, I'D LIKE TO TAKE A LOOK AT THAT.
HOW MANY CONTRACTS ARE AT THE FIVE YEAR, UH, LEVEL BETWEEN THE FIVE AND THE 10, YOU KNOW, SHOULD WE BACK OFF THE 10 A LITTLE BIT AND BRING IT DOWN A LITTLE BIT? BECAUSE I, I JUST DON'T RECALL HARDLY ANY CONTRACTS THAT WE HAVE THAT GO 10 YEARS AND BEYOND.
SO IF, IF WE COULD, IF YOU COULD PULL THAT TOGETHER FOR THE NEXT AUDIT AND ACCOUNTABILITY MEETING, THAT WOULD BE GREAT.
UH, WE CAN CERTAINLY LOOK AT THAT, UH, BUT I JUST WANNA MAKE SURE WE'RE, WE'RE CLEAR ON THE CRITERIA THAT TROY SHOWED YOU, UM, TO BE SELECT.
THEY DON'T HAVE TO MEET EVERY ONE OF THOSE CRITERIA THAT CAN MEET ANY ONE OF THOSE, OR EVEN SOMETHING THAT MAYBE IS NOT ON THIS, ON THAT LIST.
IT CAN BE JUST SOMETHING THAT YOU GUYS HAVE A LOT OF INTEREST IN THAT WE WOULD BRING TO A B SESSION.
BUT WE CAN CERTAINLY PULL THE DATA FOR THOSE THAT ARE BETWEEN FIVE AND FIVE AND 10.
BUT YEAH, I WOULD AGREE WITH TROY.
WE WITH TROY, WE DON'T HAVE, WE HAVE VERY FEW THAT WOULD HIT THAT 10 YEAR MARK.
YEAH, AND I UNDERSTAND WE CAN, WE CAN SEND JUST ABOUT ANYTHING DEPENDING ON WHATEVER, UM, THE CRITERIA SAYS OR DOESN'T EVEN SAY.
BUT I, I'M, I'M JUST CURIOUS AS TO HOW MANY WE HAVE THAT GO FOR 10 YEARS AND, AND WOULD LIKE TO SEE THAT LIST AND HOW MANY YEAH, WE CAN DEFINITELY, WE CAN DEFINITELY PULL THAT TOGETHER AND, AND IT MIGHT BE FOR DISCUSSION PURPOSES, ALSO FOR, UM, FUTURE CHANGES ON THIS.
BUT ANYWAY, UM, I, I TOTALLY AGREE WITH COUNCILMAN COURAGE.
THIS IS, THIS IS A TOOL AND IT'S JUST A RECOMMENDATION.
WE CAN CERTAINLY PULL ANYTHING OFF OF CONSENT OR, UH, SEND ANYTHING TO A B SESSION FOR, FOR MORE FULL DISCUSSION ON THAT.
ALRIGHT, THANK YOU COUNCIL MEMBER PERRY.
UM, UNLESS SOMEONE JUMPS IN TO DISCUSSION RIGHT NOW, THIS IS THE END OF OUR, UH, PRESENTATION AND DISCUSSION.
SORRY, I THOUGHT I'D CLICKED MY, MY, UH, HAND BUTTON.
UH, BEN, THAT WAS, THAT WAS AN EXCELLENT PRESENTATION.
I, I WANT TO TAKE THE, THE MOMENT TO HIGHLIGHT, UH, ONE THING THAT OF ALL OUR COMMITTEES,
[00:25:02]
UM, AND THIS ONE, THE, YOU KNOW, THE ACCOUNTABILITY AND AUDIT COMMITTEE IS THE ONE THAT, UM, RARELY GETS THE LIGHT, UH, SHOWN ON THEM, UH, QUITE HONESTLY.'CAUSE I DON'T THINK PEOPLE REALLY UNDERSTAND, UH, SORT OF WHY IT IS THAT THEY SHOULD TAKE INTEREST IN, IN THE WORK OF THAT COMMITTEE.
AND CERTAINLY IT'S NOT FLASHY AND IT'S NOT SEXY, BUT, UH, AND, AND, AND I GET IT, BUT
UH, AND SO I, I DID WANNA SAY THAT, UM, COUNCILMAN PERRY AND COUNCILMAN COURAGE HAVE BEEN DOING YEOMAN'S WORK THERE AND, UM, I SEE THE WORK YOU GUYS ARE DOING AND I'M IMPRESSED AND THANK YOU FOR HANDLING THAT.
ALRIGHT, THANK YOU COUNCIL MEMBER PIAS.
UM, THAT IS EVERYONE, UH, WHO WOULD LIKE TO SPEAK ON THIS ISSUE.
SO, UH, REMINDER, WE DO HAVE A FIVE O'CLOCK PUBLIC HEARING AS WELL AS A FIVE O'CLOCK, UH, REGULARLY SCHEDULED CITIZENS TO BE HEARD SESSION.
SO, UM, AT THIS POINT, UH, WE ARE GOING AHEAD AND WE'RE GONNA GO AHEAD AND ADJOURN THE B SESSION.
UH, AND NOTE EXECUTIVE SESSION ITEMS THAT WERE POSTED FOR TODAY WILL BE CARRIED OVER UNTIL TOMORROW, THURSDAY, OCTOBER 29TH.
IT WILL BE CONSIDERED AT ANY TIME DURING TOMORROW'S CITY COUNCIL MEETING.
SO THE TIME IS NOW 2:35 PM AND TODAY'S MEETING IS NOW IN RECESS.